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Home My WebLink Aboutbocc.res.054.2006 RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO, AUTHORIZING EXECUTION OF A COOPERATIVE WORK AGREEMENT WITH THE UNITED STATES FOREST SERVICE FOR DRAINAGE IMPROVEMENTS ON LINCOLN CREEK ROAD RESOLUTION NO. () Sl-j -2006 1. Whereas, Pitkin County would like to partner with the United States Forest Service to improve the drainage on Lincoln Creek Road, and; 2. Whereas, Pitkin County is willing to provide equipment to haul material to Lincoln Creek Road and assist in the paving of the Grottos entrance, and; 3. Whereas, The United States Forest Service will reimburse Pitkin County for labor and material for said project, and; 4. Pitkin County will assist in the application of surface material on Lincoln Creek Road. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado does authorize the Chair to sign the Cooperative Work Agreement with the United. States Forest Service and directs staff to assist in the drainage improvements for Lincoln Creek Road and intersection improvement for the Grottos. INTRODUCED, READ AND ADOPTED ON ./)1# / d ,2006. AT ST: By' Jean Dep Date: By: BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO ~.L~ - CUI2~ (1M) /uj-{),6 Michael . Ireland, hair / e Jones County Cle I:) -/3 Lit APPROVED AS TO FORM: /--==-~/ John Ely, County Attorney MANAGER APPROVAL: RECOMMENDED FOR APPROVAL: k(};R ~ Lt/'\ tcher Smith, County Manager 2 ..G United States Department of Agricnlture Forest Service White River National Forest Supervisor's Office 900 Grand Avenue PO Box 948 Glenwood Spgs CO 81602 (970) 945-2521 TTY (970) 945-3255 FAX (970) 945-3266 File Code: 1580 Date: May 23, 2006 Temple Glassier Pitkin County Road and Bridge 76 Service Center Road Aspen, CO 81611 GRANTS & AGREEMENTS TRANSMITTAL LETTER D Grant or [8] Agreement No: Cooperative Road Agreement #03-RO-II021500-011, Modification #3 to Project Agreement for - Lincoln Creek Road. D Enclosed is/are _ original(s) and _ copy(ies) of the referenced document which has been signed on behalf of the USDA Forest Service. D Please return a fully executed copy for our files. [8] We have retained a fully executed copy for our files. D Please note and initial change(s), then return a fully executed copy for our files. D Please have all the copies signed by an authorized individual and return all copies to the above address. A fully executed copy will be returned for your files. [8] Weare submitting a fully executed copy for your files. Please direct any inquires regarding the above referenced document to me at (970) 945-3224. Sincerely, . ~~ Elaine L:gst~ CJ ~.~ Grants and Agreements Coordinator enclosure \ ~tr. s Caring for the Land and Serving People "'lot'" 00 Recyded P'pe' O.;jL FS Agreement No. Coo tor Tax ID No. Coo tor A ent No. 03-RO-II 021500-0 11 846000794D 5/16/06 MODIFICATION No.3 PROJECT AGREEMENT COOPERATIVE ROAD AGREEMENT No. 03-RO-l1021500-011 for LINCOLN CREEK ROAD Between USDA FOREST SERVICE, WHITE RIVER NATIONAL FOREST And PITKIN COUNTY, COLORADO This Project Agreement is made and entered into by and between the BOARD OF COUNTY COMMISSIONERS of Pitkin County in the State of Colorado, hereinafter referred to as the County and the Forest Supervisor, White River National Forest, hereinafter referred to as the Forest Service, under the Forest Road Agreement #03-RO-II021500-011 dated August 7,2003. A. PURPOSE OF AGREEMENT The Forest Service and the County have determined to repair and restore Lincoln Creek Road (Pitkin County Road 23 / FSR No. 106) in order to provide for the safe mix of commercial, administrative use, and public traffic. Portions ofthe Lincoln Creek Road are currently County and are listed on the current Schedule "A" of the Forest Road Agreement dated August 7, 2003. The Lincoln Creek Road project begins at milepost (MP) 0.0 on State Highway 82 and continues along to end at milepost 10.7, for a total distance of 10.7 miles. The Grottos Day Use Area project begins at milepost 0.0 on State Highway 82 and continues along to end at milepost 0.03, for a total distance of 160 feet. All work proposed in this agreement is located on National Forest System Lands. B. FOREST SERVICE SHALL: a) Reimburse the County for the cost of personnel, equipment, and materials associated with the County's portion of the work - see Section C. Reimbursement shall not exceed $38,836 (Salaries/Labor and Materials). Partial payments may be made upon submission of an invoice from the County. No payment will be made for less than $200.00. County will provide the Forest Service with itemized invoices for materials purchased, and for the equipment and personnel used. The original copy of the invoice shall be submitted to: SDA Forest Service Albuquerque Service Center Payments - Grants and Agreements 10lB Sun Ave. NE Albuquerque, NM 87109 J . FS Agreement No. 03-RO-II021500-011 Coonerator Tax lD No. 846000794D Coooerator A~ment No. 5/16/06 A copy of the invoice shall be submitted to: White River National Forest Attn: Raymond Langstaff P.O. Box 948 Glenwood Springs, Colorado 81602 b) Provide the necessary materials, personnel, and equipment to perform the following work: I. Lincoln Creek Road - MP 0.0 - MP 6.2 a) Upon the County's delivery of350 tons of %" minus aggregate (culvert bedding material) to select stockpile locations along the road, the Forest Service will replace 23 culverts and install 4 new culverts along - Target Date June 16, 2006. b) Install cross drainage structures (waterbars/dips) along the road - Target Date June 16, 2006. c) Recondition approximately 7,500 feet of roadside ditch - Target Date June 16,2006. d) Cut approximately 85 hazard trees along the road and cut brush along approximately 1,500 feet of the road - Target Date June 16, 2006. e) Replace running planks and curb boards on the bridge, at the entrance of the road - Target Date October 14, 2006. f) Post the necessary signs on the bridge to meet the appropriate standards - Target Date June 16, 2006. g) Replace signs on gate, at the beginning of the road - Target Date June 16, 2006. h) Dispose of gate at MP 3.3 - Target Date June 16,2006. i) Dispose of 23 old culverts that were replaced - Target Date June 16,2006. 2. Lincoln Creek Road - MP 6.2 - MP 10.7 a) Perform level 2 road maintenance to Ruby Townsite, an approximate distance of 4.5 miles. The Forest Service will install cross drainage structures (waterbars/dips) along the road. 3. Grottos Dav Use Area Road a) Remove brush along 225 feet of Colorado State Highway 82, below the entrance - Target Date June 16,2006. C. THE COUNTY SHALL: a) Provide the necessary materials, personnel, and equipment to p~rform the following work: 1 FS Agreement No. 03-RO-11021500-01 I Coooerator Tax 1D No. 846000794D Cooperator AlUeement No. 5/16/06 1. Lincoln Creek Road a) Deliver 350 tons of ',4" minus aggregate (culvert bedding material) to select stockpile locations along the road - Target Date June 2, 2006. b) Place and compact 1,350 tons of 3" minus aggregate, milepost 0.0 to milepost 0.6, on the road - Target Date October 14,2006. c) Reconstruct the entrance of the road (place/compact 165 tons of ',4" minus aggregate, relocate barrier rocks and 2 bulletin boards) - Target Date October 14, 2006. d) Dispose of 23 old culverts that were replaced by the Forest Service - Target Date June 16, 2006 - see Section B. 2. Grottos Dav Use Area Road a) Place and compact 77 tons of 3" minus pitrun material to modify the road grade at the beginning of the road - Target Date June 9, 2006. b) Place and compact of 80 tons of ',4" minus aggregate at the beginning of the road (subgrade preparation for asphalt apron) - Target Date June 9, 2006. c) Install asphalt apron (45 tons asphalt) at the beginning of the road, at the junction with Colorado State Highway 82 - Target Date June 9, 2006. D. IT IS MUTUALLY AGREED AND UNDERSTOOD BY ALL PARTIES THAT: 1. MODIFICATION. Modifications within the scope of the instrument shall be made by mutual consent of the parties, by the issuance of a written modification, signed and dated by both parties, prior to any changes being performed. The Forest Service is not obligated to fund any changes not properly approved in advance. 2. TERMINATION. Either party(s), in writing, may terminate the instrument in whole, or in part, at any time before the date of expiration. Neither party(s) shall incur any new obligations for the terminated portion of the instrument after the effective date and shall cancel as many obligations as is possible. Full credit shall be allowed for each parties expenses and all noncancellable obligations properly incurred up to the effective date of termination. 3. NONDISCRIMINATION. The cooperator shall comply with all Federal statutes relating to nondiscrimination and all applicable requirements of all other Federal laws, executive orders, regulations and policies. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d), which prohibits discrimination on the basis of race, color, handicap, or national origin; (b) Title IX of the Education amendments of 1972, as amended (20 V.S.C. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex. 4. P ARTICIP A TION IN SIMILAR ACTIVITIES. This instrument in no way restricts the Forest Service or the Cooperator(s) from participating in similar activities with other public or private agencies, organizations, and individuals. /' j 03-RO-II 021500-0 1 ] 846000794D 5116/06 5. OWNERSHIP. No part ofthis instrument shall entitle the cooperator to any share or interest in the project other than the right to use and enjoy the same under the existing regulations of the Forest Service. 6. OBLIGATIONS. Nothing herein shall be considered as obligating the Forest Service to expend or as involving the United States in any contract or other obligations for the future payment of money in excess of funding approved and made available for payment under this instrument and modifications thereto. 7. PRINCIPAL CONTACTS. The principal contacts for this instrument are: Raymond Langstaff Temple Glassier White River National Forest Pitkin County Road and Bridge P. O. Box 948 76 Service Center Road Glenwood Springs, Co. 81601 Aspen, CO 81611 970-945-3203 970-920-5390 8. LEGAL AUTHORITY. The recipient/cooperator has the legal authority to enter into this instrument, and the institutional, managerial and financial capability (including funds sufficient to pay non-Federal share of project costs) to ensure proper planning, management, and completion of the project. 9. FUNDING EOUlPMENT AND SUPPLIES. Federal funding under this instrument is not available for reimbursement of cooperator purchase of equipment. 10. PROPERTY IMPROVEMENTS. Improvements placed on National Forest System land at the direction of either of the parties, shall thereupon become property of the United States, and shall be subject to the same regulations and administration of the Forest Service as other National Forest improvements of a similar nature. 11. COMPLETION DATE. This agreement is executed as of the last date shown below and expires no later than October 31, 2007, at which time it is subject to review and renewal, or expiration. 12. AUTHORIZED REPRESENTATIVES. By signature below, the cooperator certifies that the individuals listed in this document as representatives of the cooperator are authorized to act in their respective areas for matters related to this agreement. IN WITNESS WHEREOF, the parties as hereto have executed this Project Agreement as of the last date shown below. COUNTY OF PITKIN STATE OF COLORADO COUNTY COMMISSIONERS: B~ ~ Nm( Chairperson / ,5"- /6 -M Date & . t By: Date By: Date By: Date By: Date FS Agreement No. 03-RO-ll021500-011 Cooooator Tax 1D No. 846000794D Coonerator APTeement No. 5/16/06 USDA FOREST SERVICE WHITE RIVER NATIONAL FOREST By:1t!~ MARIBETH GUSTAFSON FOREST SUPERVISOR The authority & format of this instrument has Been reviewed and is approved for signature. ...Js! LuAnn Waida LUANNWAIDA FS Agreements Coordinator Job Code - 0215 TRTRI5 - $38,826.00 ~}~~6 Date 5/9/1006_ Date ----------------------------------------------------------------------------------------------------------- Agreement #.: Spending Limit for FY06: Burden (overhead rate): Job Code: Billing Frequency (advance lump sum, monthly, quarterly, semi-annual, annual): Vendor ID (multiple partners?): If Federal, Agency Location Code: Program Manager and phone #: Termination Date: FOR FOREST SERVICE USE ONLY 03-RO-lI021500-0 II $38,836.00 N/A TRTR15 Reimbursable 846000794 N/A Raymond Langstaff (970) 945-3277 10/31/2007 1 .,r USFS Agreement No.. Cooperator Agreement No.; 03-RO-11021500-011 2006 Financial Plan FOREST SERVICE COOPERATOR lal (b) (c) (d) (e) (I) J (g) I (h) Value of Reimb. Value of J THIRD PARTY COST ELEMENTS Non-Cash In-Kind Coop. Non-Cash In-Kind Cash Contributions (i) Direct Costs Contrib. Contrib. Expenses Contrib. Contrib. Coop. Non-Fed Federal Total Salaries/Labor $21.913.00 $23.004.00 $2.800.00 $47,717.00 Travet $0.00 Equipment Use $11.282.00 $30.874.00 $42.156.00 Supplies $0.00 Materials $10.911.00 $15.832.00 $26.743.00 Printing $0.00 Subtotal $44.106.00 $0.00 $38.836.00 $33,674.00 $0.00 $0.00 $0.00 $0.00 $116.616.00 Indirect Costs $0.00 Total $44,106.00 $0.00 $38.836.00 $33.674.00 $0.00 $0.00 $0.00 $0.00 $116.616.00 IU) Estimated Program Income {subtract from total of column 0): I I I(k) Net Total Project Value: 1$116.616.001 Remarks: Use the following section to show additional information that supports the lump sum figures provided above. Sa/arv/Labor::: hrs or days x rate; Travel::: miles x rate or months x FOR rate, days x per diem rate; EauiDment Use::: hrs or days x rate; SUDolies & Materials--list of items and estimated cost; Printina ::: estimated cost per item; Indirect Cost::: Direct cost x current indirect rate. (a) See Attached Work Plan For Salaries, Equipment, And Materials (b) (c) SAlARIES - Truck Ori_s - 406 hrs @$24/hr=$9.744. Equipmeflt Operators - 305 hrs @ $24/hr = $7.320. Laborers _ 240 hrs @$16.00/hs = $3.840. Contingeflcy Fund (10%) - $2.100 MATERIALS. 3/4" minus agg - 600 tons@$8.50110n=$5.100. 3" Minus Pltrun - 1.427 tons @ 5.09fTon = $7.263. Asphalt- 45 Tons @ $46fTon = $2.070. Contingency Fund (10%) - $1.399. (d) SALARIES. Assistant Public Works Director - 2 days @$350/Day=$700. Public Works Road Crow Foreman - 7 days @ $300/day = $2.100 EQUIPMENT- Dump Trucks - 406 Hrs @$41.83/Hr=$16.983. Motor Grader - 84 hrs @$39.14/hr=$3.288. Water Truck _ 84 hrs @ $60.09/hr = $5.048. Compactor/Roller - 88 hrs @ $26.95/hr = $2.372. Dozer - 49 hrs @ $38.43/hr = $1.883. Asphalt Laydown Machine - 4 hrs @ $325/hr = $1,300. (e) (f) (g) (h) Matchina Costs Determination Total Forest Service Share == (a+b+c) + (k) = (I) (lj 71.12% Reimbursement Calculation Forest Service Reimbursement percent (c) + [(c+d+l+g+h) - G)] = (q) (q) 53.56% Third Party Cash Contribution Federal == (h + k) = (m) (m) 0.00% Cooperator expenses NOT reimbursed by FS (d+l+g+h-j) + (c+d+f+g+h-j) = (r) (r) 46.44% Total Federal Share == (I+m)=(n) (n) 71,12% Reimbursable Amount == Total actual cost incurred to date (sum of cost etements from the Cooperator's invoice as prescribed in provisions and multiplied by 53.56% (q) minus any previous Forest Service payments, not to exceed the subtotal amount Osted in column (c) minus any estimated program income. ct T etal Cooperator Share [(d+e+I+g) - U)J + (k) = (0) (0) 28.88% Total (n+o) = (p) (p) 100.00% LM-6