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Home My WebLink Aboutbocc.min.ws.10172006 PITKIN COUNTY COMMISSIONERS WORK SESSION AGENDA RIO GRANDE CONFERENCE ROOM (P&Z has room at Spm) TUESDAY, OCTOBER 17, 2006 10:00 AM 1. Rio Grande Trail Site Visit (Meet at Stein Park at 10 am or take transportation leaving from Plaza3 at 9:50 am) 11:00 2. Memos of Interest Future Agendas/Agenda Requests BOCC Open Discussion 11 :45 3. Special Meeting Friends Hut Special Event Liquor License, Jeanette Jones Adjourn Special Meeting 12 NOON LUNCH BREAK 1:00 PM 4. Quarterly Meeting with USFS 2:00 5. 2007 Budget --General Fund Overview & Recommendations, Debe Nelson 5:00 PM ADJOURN MINUTES OF WORK SESSION APPROVED BY BOCC ON 1<;; - :Jc' ('{ Meeting Start Time: 11:05 am Date: October 17, 2006 Commissioners present: o Patti Clapper ~ Dorothea Farris ~ Jack Hatfield o Michael Ireland ~ Michael Owsley Commissioners not present: ~ Patti Clapper o Dorothea Farris o Jack Hatfield ~ Michael Ireland o Michael Owsley WORK SESSION ITEM: Memos ofInterest STAFF DIRECTION: I. CCI Annual Winter Conference Business Meeting - informational only, no direction needed. 2. Airport Marketing Budget MOl - discussion ensued. Commissioner Owsley and Hatfield objected to the request Commissioner Owsley specifically objected to the branding and marketing/promotion. The request was denied. 3. HV AC and Power Improvements MOl - approved. 4. Letter from Joel Holtrop regarding reauthorization of Secure Rural School Act - informational only, no direction needed. WORK SESSION ITEM: Future Agendas/Agenda Requests/Monthly Calendars STAFF DIRECTION: I. October 24th work session set at I pm for travel management comments. The Board asked that Powder to the People be notified of the work session. 2. Lime Kilns ribbon cutting is set for noon on Friday Oct. 27th. Commissioners Farris and Owsley will attend. 3. Commissioner Clapper will be out December 7t\ 8th and 9th WORK SESSION ITEM: Open Discussion ST AFF DIRECTION: I. Per the request of the Board, staff was requested to consult with John Ely and Rose Ann Sullivan regarding membership with Northwest Colorado Council of Government QQ Committee. Staff stated strong support for the membership. 2. Staff advised the Board that their request was forwarded to the County Attorney requesting an update on River District matters and the Deane settlement 3. Staff updated the Board that Airport staff indicated that the dumpster has been replaced at the airport and all tenants have been reminded of the bear ordinance requirements. 4. Staff advised the Board that a letter has been drafted to the Fire Marshall Chair signature. It will be sent upon Chair approval. 5. Staff requested that the Board consider having Grassroots tape the Airport budget/capital presentation - the Board concurred. 6. Staff distributed a City of Aspen memo regarding the Burlingame category mix information. 7. Commissioner Owsley requested information regarding regional landfill sites for the future. He also requested that the County consider utilizing the intercept parking lots as recycling sites. 8. Commissioner Farris raised the issue of the Real Estate Transfer Tax being carried by Rep. Curry. Discussion ensued and Commissioner Farris will contact Jacque Whitsitt. 9. Staff will distribute Board membership list to all volunteer boards. Commissioner Hatfield requested staff to review the document for accuracy before distribution. I COMMISSIONER CLAPPER JOINED THE MEETING AT 1:00 PM. WORK SESSION ITEM: Quarterly Meeting with USFS STAFF DIRECTION: I. Lincoln Creek Road Project - Bill Westbrook provided some photos to the Board updating them on recent work on the road. Discussion ensued. COMMISSIONER IRELAND JOINED THE MEETING AT 1:15 PM. 2. Hunter Creek Toll Road - discussion ensued regarding a lock on the gate. Staff will work with the Forest Service on the most effective mechanism. Discussion moved to the status of the easements. 3. Schedule A road maintenance 4. Drilling impacts of surface issues (Gustafson letter) - discussion ensued regarding air quality, drilling on Picaynne Basin and the Flattops. Commissioner Hatfield requested the Board consider joining as amicus on the recent legal challenge by Diane DeGette regarding the Roan Plateau. 5. Status of campground closings - Mr. Westbrook stated that no campgrounds would be closed in the County. Discussion ensued. 6. Status of the sale of public lands (overlay zone for public land) - Lance Clarke provided a brief description of the new zone district contained in the current code. Discussion followed with regard to potential land swaps that would move Forest Service lands into private ownership. 7. White River Travel Management Plan - Mr. Westbrook stated that all 90-day extension requests have been denied. Commissioner Hatfield inquired about the Powder to the People issue. Mr. Westbrook responded and discussion ensued. 8. Status of Congdon issue - Mr. Westbrook advised that a court date is set for November 7'h 9. Update on the Forest Management Plan - Mr. Westbrook updated that Board on the ongoing beetle kill management program. Commissioner Clapper inquired about the Highlands bug program. Mr. Westbrook will inquire on the status. 10. Update on the Ajax communications site requests - Lance Clarke provided a brief overview of the increasing requests for utilization of the site. Discussion ensued. WORK SESSION ITEM: 2007 Budget -General Fund Overview & Recommendations STAFF DIRECTION: Commissioner Ireland opened the discussion by saying that the County Manager's budget letter summarized the issues to be discussed today and that the outcome of the HeaIthy Community Fund election will also impact the Board's decisions. He indicated that the Board was aware of the ongoing problem with employee retention and recruitment Debe Nelson stated that we will be able to fund some of the supplementals for the year, and that is the first time since 2001 we have been able to do that. There is an A list and B list depending on Health Community Fund ballot question passing. Ms. Nelson presented a Powerpoint slide show that outlined budget policy and statutory requirements. She indicated that sales tax is predicted to increase by 5.3% per year in the 5-year plan and explained how that figure was calculated, and how this will affect the structural deficit. Ms. Nelson outlined increases for expenditure line items, labor increases and miscellaneous revenues as well as major revenue sources. There is funding for a PC and technology pool of $482,350 which will need additional 2 funding in out years. The structural deficit is declining to about 1 % annually. Revenues are not increasing at the same pace as expenditures, primarily because of labor costs. Labor costs are 63% of the general fund. The Board ask staff how are we addressing the deficit? Tom Oken explained that we continue to work on efficiency, have experienced increased sales tax, and other revenues are increasing at more than the 2% annually budgeted. We may have less than I % deficit in the future if these trends continue and the deficit has now been pushed to 2011. Section Leaders are more comfortable recommending supplementals because the County has experienced these trends and been able to push the deficit to 20 II. Hilary Fletcher explained in 2001, when we made serious cuts, we had $900,000 in contingency, now we have $4 million in contingency. Our ability to continue to push out that deficit situation is something that we have worked hard on. We should try to operate less out of a poverty situation. We are at capacity to deliver services and staff needs some relief, and we believe that we are in a financial situation to provide that relief. Saying no to delivery of services has not worked in the past The Board reviewed each supplemental request: Tier 1 recommendations with or without approval of HCF tax Appraiser Position Approved Comp plan adjustment Approved District Attorney position Approved HR Clerk to 24 hours Approved Increase funding to Technology Pool Approved Mechanic option #1 Approved Tier 2 recommendations with HCF tax Educational assistance Eliminate bus pass cost sharing Employee recognition ** Housing enforcement HR Clerk from 24 to 32 hours Increase fitness wellness to $859 (70% GF) ** Increase funding to Technology Pool IS project manager Organization training Shared vehicle for senior & HHS Special events position Video programming for govt channel Approved Approved Approved Deferred to Joint Mtg with City for further discussion Approved Approved Approved Approved - revisit if the City does not fund Approved Approved Approved Approved General Fund one-time budget recommendations AABC planning Approved Community survey Approved DA Software Approved Drinking water in Buildings Approved Franchise fee negotiation Approved Historic inventory Approved Treas Microfilm conversion Approved Watershed plan Approved 3 Projects to be funded from facility improvement pool Comdev modular Defer to a work session discussion Rio Grande room remodel Defer to a work session discussion Senior Center renovation Approved The Board had the following questions/recommendations on the supplemental requests: Commissioner Hatfield asked for a definition of the cultural work. Ms. Fletcher explained that this was our work around the performance management system, how we reward employees and how we link employees to the County's mission, vision, and strategic plan. It is how we connect our employees to the work and the goals of the Board and to public service. Phylis Mattice explained that it is the personality of the organization that will attract people to work here. Ms. Fletcher explained that out commitment to the cultural work was on being innovative and creative, not traditionally bureaucratic, and being integrative with the community and employees. What would the IS Project Manager do? Ms. Fletcher explained that we have staff dedicated to hardware or software, but need a staff person to take on innovative projects, so we can be proactive vs constantly reactive. The big new applications in technology such as credit card payments, wireless technology, etc., need someone to manage these large scale projects. The Board suggested that the Special Events Position integrate with ICS and emergency management. The Com Dev modular request sparked a discussion on whether County offices should be located in town or at Public Works, including questions about what the public mandate was, how we can compete with arts groups for space, and how we will be able to work with the City on joint space needs. Adjourned at 4:00 pm. Prepared by: Respectfully submitted: iii hL-- ....- ice K. Vos Caudill, Clerk and Recorder Michael C. Ireland, Chair Board of County Commissioners 4