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Home My WebLink Aboutbocc.min.ws.12052006PITKIN COUNTY COMMISSIONERS WORK SESSION AGENDA Plaza One Conference Room TUESDAY. DECEMBER 5.2006 2:00 PM I. 2007 Citizen Grant Review Committee Recommendations 3:00 2. Memos of Interest Future Agendas/Agenda Requests/Monthly Calendar Board Membership Reports - RTA, NWCCOG & QQ, ACRA, CCI, RRR, RWPA. NaCO BOCC Open Discussion 3;45 BREAK 4:00 3. JOINT MEETING WITH CITY COUNCIL Location: City Council Chambers 6:00 PM ADJOURN MINUTES OF WORK SESSION Date: December 5, 2006 Commissioners present: ® Patti Clapper ® Dorothea Farris ® Jack Hatfield ® Michael Ireland ® Michael Owsley Meeting Start Time ~~~'~'~OVED BY BOCK a!\f ~ ~ 5'-C? 2:00 pm Commissioners not present: ^ Patti Clapper ^ Dorothea Farris ^ Jack Hatfield ^ Michael Ireland ^ MichaelOwsley WORK SESSION ITEM: 2007 Citizen Grant Committee Recommendations, Susan Berdhal STAFF DIRECTION: Committee members Sonya Rodriguez, Laura Pritchard, Bruce Fretz and Lauren Lacey were present. Commissioner Ireland asked to hear from the committee if there were any policy issues or highlights. Susan Berdahl clarified the recommendations chart and emerging needs situations. The committee is recommending a $100,000 contingency fund. Discussion ensued. Commissioner Clapper expressed concern about the funding by the dedicated fund and the Library for the English in Action Program. Commissioner Farris requested additional funding of $5,000 for Access Roaring Fork and an additional $2,000 to $4,000 for Aspen Center for Environmental Studies. Discussion ensued regarding a letter of support from the educational entities. Commissioner Hatfield inquired about several funding requests and suggested additional funding of $2,000 for the Forest Conservancy. Discussion ensued. Susan Berdahl raised an issue regarding the 2006 emergency funding request for Community Health and recommended that it be lowered to $15,000. Discussion followed by the Committee and the Board, both concurring on the $15,000 total. Susan Berdahl advised the Board of the appeal of Reach Out and Read Colorado asking for $4,213, Grassroots requested a reallocation of their three years of funding and Columbine Homemakers requested reconsideration for partnership. The Board concurred with the request of Columbine Homemakers. The Board agreed to the Grassroots allocation of $25,000, $20,000 and $15,000 for the three years and did not support the appeal of Reach Out and Read. Discussion followed regarding the Board requests for additional funding and the Board directed an additional $2500 for Access Roaring Fork, an additional $2,000 for Aspen Center Environmental Studies, and an additional $2,000 for the Forest Conservancy. Susan Berdahl advised that the Senior Services program requested emergency funding for 2006 and the Board concurred. WORK SESSION ITEM: Memos of Interest STAFF DIRECTION: 1. Information on Colorado Association of Ski Towns (CAST) Membership -informational only, no direction needed. The Board supported an associate membership. 2. AABC Parking Issues -Commissioner Clapper raised a concern about the state law of no parking on county roads. Commissioner Owsley raised the issue of the fire response access and the original land use approval. Commissioner Hatfield raised the issue of resident feedback. The Board requested a map of the area and information on the original approvals. 3. Update on November Meeting of Colorado Basin Roundtable -informational only, no direction needed. 4. Air Service Development of Legal Fees -approved. WORK SESSION ITEM: Future Agendas/Agenda Requests/Monthly Calendars STAFF DIRECTION: 1. Holiday Party at Hotel Jerome December 8`n 2. December 12`n Special Meeting for Pirst Reading of 2007 Budget. 3. H&HS Holiday Party invitation -Dec, 12th 11:30 am to 1:00 pm. 4. The Board directed staff to cancel the Jan. 2"d work session. 5. Potential retreat dates -Commissioner Clapper will be out Feb. 5th, 6th, 7th. The Boazd requested the retreat not conflict with CCI meetings or the Jan. 25th NWCCOG meeting. The Board agreed to hold that retreat at the Redstone Inn. Staff will contact facilitators. 6. Commissioner Hatfield requested the CCI dates for 2007. WORK SESSION ITEM: Board Membership Reports STAFF DIRECTION: No reports were presented due to time constraints. The item will be rescheduled to Dec. 12th. WORK SESSION ITEM: Open Discussion STAFF DIRECTION: 1. Cindy Houben was present to advise the Board about a potential request from a property owner to de- annex from the City of Aspen. 2. Lance Clarke was present to advise the Board that the applicant requested a continuance from Dec. 20`h on the Emma Farms application. The Board denied the request. 3. Snow removal during 11/28 snowstorm -staff responded to inquiries from Commissioner Owsley. He requested that a proactive press release be issued advising citizens of snow removal operational delays. 4. Ground transportation/PUC meeting -staff updated the Board on the ground transportation meeting. WORK SESSION ITEM: Joint Meeting with Aspen City Council STAFF DIRECTION: 1. Roaring Fork Transit Authority Request for Affordable Housing Priority Status. Discussion ensued and no decision was rendered. 2. Midland Trail Pedestrian Bridge. The City Open Space Board presented its majority position that a bridge over the Reeder driveway should be required, rather than reducing the RR grade overall to allow an at-grade crossing. The City Open Space Board also recommended that the City pay for 85% of the estimated $116,000 cost of a bridge. Everyone acknowledged that the City's proposal would lose another $200,000 pledged by Reeder to the BOCC for an at grade solution. The County Open Space Board presented its view that an at grade solution is more in keeping with the overall character of the Midland Trail, and therefore that the added expense of a bridge are not a wise investment of open space funds. The City Counsel was concerned that a new house at the end of Second Street not become the dominant Feature on the landscape, and were unanimous wanting the old railroad berm to remain and in requiring a bridge over a minimal driveway cut. Commissioners Clapper and Hatfield supported the County Open Space Board's view, while Commissioners Ireland, Farris and Owsley supported the City's request to retain the berm. 3. Housing Guideline Changes. The Boards were in unanimous support of the changes to the Housing policy changes. There was some slight modification of Part II, Number 3 that did not impact the content substantively and Tom McCabe was directed to make the change. Mr. McCabe was directed to look into the consequence of the 180-day requirement to sell free market properties for people buying employee housing. The concern was that this requirement could give people going through a divorce leverage in divorce proceedings. Mr. McCabe was asked to ensure that the 180-day timing worked in this particular situation given divorce procedures and timing requirements. 4. Joint Facility Master Planning Process. City Council adamantly opposed a COVJOP process for this study given lack of credibility with citizens. Both Boards supported a shorter process (and less cost) and more of a design charette with the public and apply zoning once design is complete. City staff committed to simplifying the scope of work and reducing the cost. City Manager Steve Barwick indicated that the County would need to guarantee that the APD would be able to remain in the Courthouse and that the City needs to determine the amount of available land on Zupansis given the presence of historic buildings. Discussion ensued about needs exceeding capacity. Commissioner 2 Ireland promoted joint departments and collaboration between organizations. Councilperson Richards promoted the need for adequate public meeting space. Staff was directed to drafr an IGA outlining the process and financial commitments and schedule a work session once a viable draft is completed. 5. Rental Car Hybrid Request. Both Boards supported this request and discussion centered around requiring snow tires For rental cars in Aspen. City Canary Initiative staff was directed to work with the County Airport staff to develop alternative scenarios to ensure rental cars are fuel efficient and promote the use of hybrids. 6. Construction Management Mitigation Plan. Staff informed Boards that City and County employees are working to standardize Construction Management Plans between the City and County. This was supported by both Boards and the discussion mainly revolved around whether work was allowed in the County on Sundays because there had been apparent violations in the past according to Mayor Klunderud. Staff informed the Board that no work was allowed on Sundays in the County and that the Boards cold jointly review the Construction Management Plan once City and County staffs agreed on content. No time line was established. 7. Memorandum of Interest regarding Upper Rio Grand Trail Enhancement. City Staff presented issue. Little discussion Followed. Adjourned at 6:30 pm. Prepared by: 1 Hilary F e Cher, County Manager Respectfully K. Vos Caudill, Clerk and Recorder Michael C. Ireland, Chair' Board of County Commissioners