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Home My WebLink Aboutpitkin.planning.273503401001 (6) .~ ,,-..,. CASE FILE TABLE OF CONTENTS ParcelID: 2735-034-01-001 Case Number: P058-04 Case Name: K-9 Uphill 2004 Temporary Use Permit Applicant: Sun Dog Athletics Scanned: 1/10/07 DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Affidavit, Application Letter, Referral(s) Letter Site Plan Miscellaneous 000001 "11...'.';),1......1.1,.... ,II I, ~!""., """,' ... , .1 ....-... .-- ". .". .... ". .... .... . .... . .. . .. . .. .' '-'." .:.; :, .:. ." . . .." ... ". : . . . . .:. . :: : :.:.:: . .... . . . .. .. .. ... . . . . .. .. .. .. . .. . . . . . ... ,~~~~E~'\~1TII27,35~0::~~~,~0~1"" . .. ,,!NAltIIEijj K-9 Uphill 2004 Temporary Use Permit ": ;,)f~'~ti~r~'i!k;~O~~~~;<~:~ i,'" "'" ..',!" .:'~: ..<. i..i, ;. i,,;,; . ;[A~f' .< ..... r;~~R4i;12':~~a' ~t'H"'" . ~~~~~occ to :,,;::: . : :,::::' , j::~E~. '.:,1,~<~1~~~<>'.J .. . .. .... .. . . . .. '. ". :.:. :.: .... .. . '. . "." .... ". .: .. ,.,. .: ".., ". . . "." ".. .... .. . .. . ... . .. ..~~~~~L$ll.' ~. . u~~:;i!~;?', 4/1/2004 · .. ,. q Erik Skarvan mFl:h;J)t)~;r$420 . "." ..." .".. . .. ~'" .,t '~"....' : , . nn , ~Jj~ ;j,C_, . ~ ~~ ~ 4/2/2004' ' :":, ,n, )",. .. :"'., ~ :.,,, ,,~: ',,,';'J.", ~.;,,' ,'",: '~" . .,1:' ., ,.':' ,:' :: '"." '::" .";,: . - '., ., .:,. ~~A,JR~C~.~~~;I ..."" . iii< .tf7~!!h;; ~;;;;; ;";:~j;, . ..... ..~. ". .... , C~Se,~p~11 ~A$~ 1j:P~;1 :';~ff. ;~5;1" ., .i::;l:". ."", t~S~r)ned~i:, I . :",:; ;:,: (;.~ ~:;~~~;"'4 / i:"::' Ii: File Finders Box #74 ..'::, ;;;: ":". '.>~~~ ,. ,>';:,,:=;;m!. .~:1>: :.~ ~!;~~~~~ . -=: 000002 .11..1..1 ,/\ ,/'/ ./' "'-~, \ ,.,.,... ~ AD:MINISTRATIVE DECISION OF THE COM.MUNITY DEVELOPMENT DIRECTOR OF PITKlN COUNTY, COLORADO, APPROVING A TEMPORARY USE PERMIT FOR THE K-9 UPHlLL BENEFIT RACE ON BUTTERMILK MOUNTAIN ON SATURDAY, APRIL 10, 2004 Administrative Decision No. 1)) -2004 RECITALS 1. Pursuant to Section 3-200-030 of the Pitkin County Land Use Code, the Community Development Director, hereby "Director", may approve a temporary use permit for commercial activities or special events, if an applicant demonstrates that adequate provisions have been made for police supervision, public parking, insurance, site set-up, maintenance and clean-up, emergency services and safety of operati~ns. 2. Erik Skarvan ("Applicant") has applied to the Director for approval for a benefit race on Buttermilk Mountain on Saturday, April 10, 2004, from 8:30'AM to 2:00 P.M. 3. The County's Risk Manager has determined that insurance for the event is not required, since no spectators are allowed on the course, and has reviewed and approved the waiver that all participants must sign prior to the event. 4. 'The Applicant has provided the necessary information to the County's Emergency Management Coordinator and obtained .approval from the Aspen Skiing Company. A Forest Setvice Special Use Permit is not required. 5. The Director finds'that the request is consistent with the requirem~nts of the Land Use Code. 'J~~ . APPROVED by the Director, this.:t,^-J day of '^Q'" ~ \ ,2004. z(O-,^lD ffiJl~& Cindy Houben, Community Development Director 000003 4\:~!- -04 J~eplJctu3: ~i.(;;.l.:\d (tit /S v.) -~~~ ~; li-L ~3~M.) l~ 14- t pM cd?;... &~ Yn..t.. ~lt ~~ ~~~t ~ ( J 1"",- g~ ~~d h1.~~ .1l.i 8DCC h..tt:iJrt.; ~ 3/J1 aj- ~PI4 . ~~MJ~ur/ '&+, G- t[:K-t O~q ~ I .~""'" ." .;. ~ ro~tf 6/ r;TJ! /}/{j'7 I ) t/ P 02/-03 ()~~ 000004 ~. .~ PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECI~ EVENT PERMIT APPLICATION INFORMATION AND PERMIT PROCESS The temporary use and occupancy of public or private properties and/or roadways for commercial activities or special events that are not otherwise permitted within a specific zone district may be permitted by the Community Development Director. I The Community Development Department coordinates the review of these activities/events by various referral agencies in order to ensure that the activities/events are conducted in a safe manner, and that any impacts on :the community or on public resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that adequate provisions have been made for police supervision, public parking, insurance, site set-up, maintenance and clean-up, emergency services, and safety of operations, as required by the Code. A permit will not be issued unless these requirements are satisfied. Special Events include, but are not limited to, the following: => Public events for amusement or entertainment, such as concerts or festivals; => Fund-raising or non-commercial events to benefit nonprofit religious, educational, or community service organizations; => Foot races and bike races. Temporary Commercial Uses include, but are not limited to, the following: => Filming of movies or commercials; => Trade shows. Community DeveloDment Permit Reouired - Exceotions: Is this a fund-raising or non-commercial event for a non-profit religious, educational, or community service organization? Will the event be conducted entirely (including parking) in a permanent facility on private property owned or leased by the sponsoring agency? I Will the event have a maximum duration of one day and be limited to the hours between 8:00 AM and 9:00 PM? ./ \VYes I Q ~es IVYes I Q No I~ I Q No If you answered YES to ALL of the questions above, then a permit from the Con:ypunity Development Department is NOT required,. However, you must still obtain any other required ~ermits or approvals, such as a special events liquor license, pyrotechnics permit, etc. Contact Community Development at 920-5526 to determine what other permits may be required. In addition, you must notify the Sheriff and the County Engineer of the time, place and estimated attendance at least 72 hours prior to the event. If you answered NO to any or all of the questions above, you must complete the a~ched application and submit the application and all required attachments to the Community Development Department for review. If you are requesting a permit for fUming of commercial and fIlms, please obtain the separate application specific to those activities from the Community Development Department. In order to make the process as efficient as possible for permittees, staff and other referral agencies, the Community Development Department will be the primary cOlltact for permittees during the review process. Once the completed application is submitted, Community Development will distribute the application to the necessary referral agencies and will schedule a date for the Special Event Committee 1 Per Section 3-200-030 of the Pitkin C0unty Land Use Code ("Code"). OUOU05 ~. ~ PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION Please complete the following questions in detail. If an item does not pertain to your event, please mark "N/ A." 1. Location of event: Bt.t tt wmitlt. U ~il'l" 2. Type of activity (parade, assembly, sporting event, filming, etc.): :;pav"-h nt1 ~ I I 3. f . .. 1"'"" '" 1) 0 tA 1t41-.}Oh' c. 5 Name 0 sponsonng orgamzatIon: ::J \A.. , -; Address: 31;.. 11..al C:f. ~(}""'" . (AJ ~ (II t{ Phone: - " Name of person responsible for event: & i Jc S:k:M v' a 11/ Address: . 7J)" f:<.M. Df ~..t-.... I (,d) ~ Uttl Phone: Cell Phone, Radio Frequency or other mhns of contact during the event: CfJ.-t5 -l/J(J,tl glll-i.kn,,~ ~/tA. PIVW r~ ~~tItf t]J.'5-/0!JUI 4. 5. Date(s) of event: S~, /tpri I 'OJ m'-l- Starting time: I () tlJt) kM ,. Ending time: I: Ai) p fVl Events of a longer duration than 72 hours must be approved by the BOCC. 6. Number of people involved (including participants, event staff, and spectators): ~5() 7. Will you provide notification of the event to the public pndJor to adjacent/affected property owners? If YES, please describe: bv oLvt,. -ft> tL<;~{)(..i.(ikln1.~ I I 8. Are you requesting to erect temporary structure(s) or tents? If so, describe size, purpose, etc.: '11.,/ A v Temporary structures shall conform to any and all applicable building codes and other County regulations, and the permittee shall obtain any required building permits from the Building Department. If a tent is erected, the Fire Marshal shall complete a'life safety inspection prior to the event. 9. If you require electricity, what is the source of your electric power? 5()/n1./PS I~s-J~rtt.d , Temporary power (electric) shall conform to any and aU applicable electrical codes and other County regulations, and the permittee shall receive any required electrical permits from the Building Department. 10. Will there be amplified sound, music, or fireworks, etc.? If yes, please describe: l1/A If f"Ireworks are planned, the permittee shall obtain a permit and approval from the applicable Fire Marshal and the Sheriff. The permittee shall comply with the Pitkin County Noise Ordinance, I 000006 f"', ~ 11. Will any food be sold? ~ If YES, the permittee shall enter into a vending agreement and shall complete and return a Temporary Food Service Survey form to the Environmental Health Department. 12. Will beer, wine, or alcoholic beverages be dispensed at your event? N /A If YES, please complete Attachment "D" and contact the County Clerk to obtain a State of Colorado special event liquor license permit. 13. Are you requesting to use any County properties (parks, trails)? IV/It specifY: If YES, please Contact Land Management to obtain approval to use County properties. If County owned properties are used, the permittee must meet the following conditions: A. Crowd must be orderly. B. Area must be cleaned at completion of activity. C. Vehicles must stay off grass and walkways and signed areas. All event signage (i.e. stay off grass, no parking) must be removed within 24 hours after conclusion of event. D. No person shall use any public park for business purposes without the necessary permits and licenses. E. Hours of operation may be limited. F. Damages to park facilities and property or non-compliance with these conditions may be cause for cancellation or withdrawal of this permit. The County may require a permittee to post financial security to ensure restoration or revegetation in the event that County property is damaged. 14. If the event involves movement (e.g. parade, foot race, etc.), describe the route, including start and dispersal location, and attach a map. 5+w--I- '. B~ ~t.;r1t "hru'<k ~ ('. :ruJ:L I &~ Lwn 1M';f . ~. 15. Are you requesting road closures? ~ If YES, please include date and times: Road From To Date Road From To Date If road closures are approved, the permittee shall publish display ads in local daily newspapers to provide notice of road closures at least 2 days prior to the closure. 16. If you do not require road closures, will your event use any public or private roads? IV lit If YES, please describe: 17. Where will you provide parking? 'lnCLr'tt 1/)+ # of spaces available ~ ~ ~O 18. Will any shuttle service be provided? /V/A If YES, please describe methods to be used to encourage use of public transit: 2 000007 25. 26. 000008 I""'- ,~ 19. tJ/I;. Please describe traffic control measures to be instituted: 20. Permittee is expected to provide security, traffic and parking control. Please stat~ow many personnel will be provide4 for security, traffic c.,ontrol and p;:~ control. . ~--~ fo rATtY ~tfJtI, pulun 1 rtfi ~*P.Jh tn J Law enforcement services will be charged out at $65.00 per hour and ONLY if resources permit. The Sheriff reserves the right to place officers and staff at the permittee's expense as deemed necessary in the best interest of public safety. For further information, contact the Sheriff's Office. 21. How many and what size vehicles and equipment do you plan to stage for the event? Please provide the location for staging of all vehicles and equipment. .-R-3 /lPAi rJ...u.-J Ilk' h a.c,v?, In+- 22. Are you requesting to use fixed wing or rotor wing aircraft for any aspect ofthe event? If YES, please describe. )/ /1+ I -, 23. How many volunteers are participating and in what capacities (o~erthan those i<W1. tifi.ed7a.bo, ye1?.. 0 r;-1- .h.r ...'" Yh i n C. t:;() -/.P.Jv C:;!loA. Pa-fn1. . U OM'./. IJAAia:d.s 7 P fJj(h.l I I . I . 24. ALL PERMITTEES: Please complete the attached written safety and operating plan (See Attachment "A"). A safety and operating plan is required for planned events because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any potential demand for services generated by a planned event should be alleviated ahead of time by the event sponsor or organizer. This includes non-profit organizations. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriff's Office upon review of the Safety and Operating Plan. If you will be renting portable toilets and hand-washing stations, where will they be located? How many will be provided? #/ It Describe types of trash/recycle containers to be used. How many? Locatipnsl ~.fA,WJ! . 10 Ca,M:.A.. r\l4..I" St-vf .{ "PiN-5C Trash/recycle containers and portable toilets must be removed within 24 hours of the event. 3 !""'\ i .~ 27. Name, address, and telephone number of person responsible for clean up: &i~ Sk.arv~ '3(~}UI. Gt ~ (4) ---err ft.t-j 28. q')-S-ltJ69 List any special needs required that have not been covered: AI IIr I certifY that I am an authorized representative of :; ~ D D!~ I~- q Up~ and have the power to execute this application on behalf of the above-named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that this temporary commercial use/special event permit shall be subject to the following restrictions: A. The County may revoke a temporary commercial use/special event permit prior to or during the event if the permittee violates any of the conditions or requirements of the permit. B. The County may require the permittee to participate in a post-event debriefing with referral agencies, affected citizens and other interested/involved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions or requirements of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fITe and law resources from the event. E. The Community Development Director may refer the application to the BOCC for consideration, following the Committee's review. F. The permittee shall adhere to all representations made in the application and in public meetings. ~~ Signature ofPerrrJ.ttIif f;r i k:. 5 K.. arv ~ I'v' ~Direofv Title Print name ~/:l. kaA ()(-. bsfk1, W 01ftl/ Address 4 000009 ~ ~ ATTACHMENT "A" SAFETY AND OPERATING PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. You should also consider this activity as a template to facilitate your safety program development. Together we can work to ensure a safe and successful conclusion to your efforts. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council (970-920-5234) for additional information or direction regarding these requirements. C~..-Afs -fw.-o Mn- · Is this a corporate sponsored event for-profit Vor non-profit ~heck one of the f (l/,.'Is..~ appropriate boxes) The following statements assess the level of risk to the participant/citizens of the county and its potential to affect normal public safety resources: (Please Check appropriate boxes.) o Yes ~o A.) Does the event posse risks to the individual participant and public safety? DYes ~o B.) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered yes, then the applicant may be required to post financial security to the Sheriff's Office. All participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs- DOLA Grant. A safety plan can be written in outline format to facilitate ease in fmding detailed information for both the participant and public safety officials. 1. Outline in detail all the activities, risks, or other safety issues associated with staging or participating in your event. 2. Outline in detail outline the appropriate safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers (ex. Cell phone-970-555-1212) B. Who has overall responsibility for the safety of the event? C. Where will this individual be located during the event? Describe (bullet topics) your safety briefing for event staff? D. Outline in detail your safety preplans to include: 1) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources- drawings (flow chart) may be helpful. b) Requests for assistance procedures. c) Event communications plan-drawings may be helpful ,.l o o.<t)O 10 t""', ~ RE: Attachment "A" requirements for Sun Dog's K-9 Uphill, April 10, 2004 1. This is an uphill event for "dogs and their people", going from the base of Buttermilk to the east summit, using the traditional route up Government Trail, Jacob's Ladder and Ridge Trail. There are recreational and competitive divisions. Most do the leisurely recreational division. We've had no safety concerns/accidents over the past eight years. We have two members of Buttermilk Ski Patrol at our event in case any participants (dogs or people) have difficulty. As the event director, Ilm on a radio with the head of patrol, Robin Perry, as I go up the mountain with the other participants and throughout the remainder of event. Risk is pretty minimal as most participants are fit and/or take the hike at an easy pace. Most people don't race this event. They are there for enjoyment. 2. We've always had two EMT trained ski patrol on hand and in radio communication throughout the event. They have snowmobiles to quickly move anyone (or dog) to safety/medical attention. We have cell phones and land lines at our disposal if further assistance is needed. The event is planned snow or snow or shine, but will be cancelled if any safety concern or'dangerous course conditions arise. We will post signage for Registration, Start and Finish areas. The base lodge will also be available, if needed. 000011 ~ , ~ Building Financial security required: _Yes _No Amount: Refer to BOCC: Yes _No Community Development Other: Other: I acknowledge and agree to abide by the additional conditions included herein. ~~~ 3VHD1 Signature of Permitt'ee U Date 73ri k. 5ka..Y'v'~ 11.-- Print name Sign-offby all of the required referral agencies on this sheet will constitute the approved permit for the proposed activity/event, unless further review and approval by the BOCC is deemed necessary by the Community Development Director, in which case a BOCC resolution will constitute the approved permit. ALL APPLICABLE PERMITS MUST BE POSTED OR PRODUCED UPON REQUEST 6 000012 Erik Skarvan, 10:33 AM 4/2/2004, FW: K-9 Uphill .~. . ~ Page 1 of2 From: "Erik Skarvan" <sundog@sopris.net> To: <suzannew@ci.aspen.co.us> Subject: FW: K-9 Uphill Date: Fri, 2 Apr 2004 10:33:15 -0700 X-Mailer: Microsoft Outlook, Build 10.0.3416 Importance: Normal X-MX-Spam: final=0.0163771712; heur=0.5000000000(-400); stat=0.0090000000; spamtraq- heur=0.64 70588235(2004040201) X-MX-MAIL-FROM: <sundog@sopris.net> X-Mx'.SOURCE-IP: [216.237.72.68] X-MailS canner-Information: Please contact the ISP for more information X-MailScanner: Found to be clean Hey Suzanne, Thanks again for calling. Please see Han's note below and let me know if you need anything else. Next weekend should be a LOT of fun! Have a great weekend, &tiIi Sfuvwan, (9WfWt, Sun:/)og ~ www.sU[][1udl og',<l\ ttlhtll.etRcs..<colml (910) 9z5i~Jl06"91 -----Original Message----- From: HOHL, HANS J. [mailto:hhohl@aspensnowmass.com] Sent: Monday, January 19, 2004 5:27 PM To: Erik Skarvan Cc: CUNNINGHAM, CAITL YN E; Perry, Robin Subject: RE: K-9 Uphill We would love to host the K-9 Uphill on April 1 oth. And yes I will drop by at the set. Hans Hohl Mountain Operations and Ski School Manager Buttermilk Mountain 970.920.0770 hhohl@aspensnowmass.com -----Original Message----- From: Erik Skarvan [mailto:sundog@sopris.net] Sent: Monday, January 19, 20044:05 PM To: HOHL, HANS J. 000013 Printed for Suzanne Wolff <suzannew@co.pitkin.co.us> 4/2/2004 Erik Skarvan, 10:33 AM 4/2/2004, FW: K-9 Uphill ."'" ~. Page 2 of2 Subject: K-9 Uphill Hi Hans, Hope yourX Games prep is going well. On that note, we'd love to have you on the Aspen Today show thi weekend. If you have a minute, I'll be hosting this Sat. and Sun. from the base of Buttermilk from 7-1 OAM on by! I also wanted to get your official OK for the proposed 9th Annual K-9 Uphill for Saturday, April 10tt1, I'm st my preparations, but wanted to check in with you first. Please reply at your convenience. Best of luck this weekend. I'm sure the event be awesome! Healthy regards, &tifi Sfiww.an" (JWIWt., Sun :iJOff ~ www."1U[]m,dlog<nltJhllleltk".OOllffill (9110) '9lz5i~lIo<6>'91 FREE emotion icons for your Email - ClJCKHERJ; 000014 Printed for Suzanne Wolff <suzannew@co.pitkin.co.us> 4/2/2004 .; """"., ~ ~ INVOIOCE DATE: April 5, 2004 FROM: PITKIN COUNTY COMMUNITY DEVELOPMENT 130 SOUTH GALENA STREET ASPEN, CO 81611 PHONE: 970-920-5526' TO: PITKIN COUNTY BOARD OF COUNTY COMMISSIONERS 530 EAST MAIN STREET ASPEN, CO 81611 RE: Temporary Use Permit for the K-9 Uphill Benefit Race on Buttermilk Mountain April 10, 21 CASE NO. P058-04 ,. ) Flat Fee: $420 (code 002~02.00000.63342) 000015