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Home My WebLink Aboutbocc.con.205.2006 CLERK'S CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING CONTRACT #: 205-,<-',~l Originating Department/Division: Clerk & Recorder Contact Person: Janis Vos Caudill Project Name: Phone #: 271 0 D BOCC AGENDA ITEM (BOCe signature required) [glSTAFF AUTHORIZED SIGNATURE (per Revised Procurement Code 7/2005) Check procurement type: DNone DInformal DFormal DSole Source DEmergency DState Bid [gl Check Contract Tvpe: Dollar Amount: Budget Line Item/Ledger Number DServices/Maintenance DLicense/Use DLease DConstruction [glGoods, Equipment, Supplies DOther (e.g. revenue) DEmployment (for county employees) DIntergovernmental Agreement (Requires BOCC Action) DNon-Profit DQuasi-Public DGrant Agreements (Requires BOCC Action) DChange Order/Contract Amendment Contractor/Business Contract Execution Automatic Renewal Diebold Election Systems 09108/06 N/A Complete Name: Contract End Date: N/A Term of Contract: N/A All Contracts should be proofed for the following: [glNo Pages Missing DIf a Page is Left Intentionally Blank -Note on Page [g]Page numbered consecutively [g]All Signatures Affixed [g]All Dates Filled In ~All Other Blanks Filled In ~All Exhibits Attached DAll Legal Descriptions Attached (if appropriate) DNotice of Award/Proceed Attached (if appropriate) DSpecial Instructions for Finance Department: [g]Sent to Clerk and Recorder for Scanning/Archiving ~Authorized Staff Person's Name: Janice Vos Caudill BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. Note: Clerk's Office will keep original documents in compliance with Colorado State Archives retainage schedule. Amended 10 16_06 ~EIJOI.D"; ELECT/ON SYSTEMS P.O. Box 1019 Allen, TX 75013 469-675-8990 800 433-8683 (VOTE) Fax (214) 383-1596 Amendment One to the Voting System Agreement BUYER: PITKIN COUNTY, COLORADO DIEBOLD ELECTION SYSTEMS, INC. Addresses Pitkin County P.O. Box 1019 For Notices and Billing: 530 East Main Street, Suite 101 Allen, TX 75013 Aspen, CO 81611 Overnight Deliveries: AlIn: Bryce Bullermore 1253 Allen Station Pkwy. Allen, TX 75002 AlIn: Contracts Department For Shipping (if ditterent): Janice K. Vos Caudill, Pitkin County Clerk and Recorder Bryce A. Bullermore, Elections Deputy or DEO 530 East Main Street, Suite 101 Aspen, CO 81611 Contacts: Janice K. Vos Caudill, Pitkin County Clerk and Recorder Yolanda Hawkins, Senior Contracts Manager Bryce Bullermore, Elections Deputy Dana LaTour, Customer Service Regional Manager Phone: 970.429.2709 469-li75-8990, exl. 1163 /I 775.250.1722 Fax: 970.920-5196 214.383.1596 Emall: janicev@co.pitkin.co.us /I bryceb@co.pitkin.co.us yhawkins@dieboldes.com II LaTourD@Dieboldes.com THIS Amendment Number One ("Amendmenr) to the Voting System Agreement ("Agreement") dated Effective as of May 10, 2006 is made and entered into by and between Pitkin County, Colorado (hereinafter referred to as "Customer"). and Diebold Election Systems. Inc., a Delaware corporation, whose principal place of business is P.O. Box 1019, Allen, Texas 75013 (hereinafter referred to as "DESI") and is effective as 01 the date of the last signature set forth below (Effective Date). The parties have executed this Amendment by their duly authorized representatives: Authori Si nature rhol F/<tcAtv- S.......'i+- Printed Name, Title -4./ ~.,pt, Date c.-o GV'V/ y AiL" "'<t~-L,o!. WHEREAS, Customer request the purchase an additional four (4) AccuVote<Bi'-TSX Units in accordance with the details in Exhibit A: and WHEREAS. DESI is prepared to supply the requested units. NOW, THEREFORE. Customer and DESI mutually agree that: . DES I shall supply the units and peripherals in accordance with Exhibit A. . DESl's pertormance bond issued for the Agreement remains in existence through the term 01 the Amendment December 31, 2006 unless otherwise extended through amended agreement.. . Customer shall make payment in accordance with the Payment schedule identified in Exhibit A , AccuVote is a registered Trademark of Diebold Election Systems, Inc. (All RIGHTS RESERVED.) Pitkin County, CO Diebold Election Systems. Inc. DIEBOLD ELECTION SYSTEMS, INC. CI_ (P-C0 Date ture CID b~Cr".e. Printe Name, Title Ap roved as to Legal Form: Ce--.\ t1 II "r Authorized Si na e Yolanda Hawkins Senior Contracts Mana er Printed Name. Title Date All other terms of the Agreement will remain in full force except: Order of Preference: In the event 01 any conflict. ambiguity or inconsistency between the documents that make up this Amendment and the Agreement, the oonllict, ambiguity or inoonsistency shall be resolved by giving preference to this Amendment, followed by the Agreement and any other provision, term or material inoorporated herein by reference. Entire Agreement: This document and the documents referred to herein or exhibits hereto are the entire Agreement between the parties about their subject mailer and they incorporate or supersede all prior or contemporaneous, written or oral. statements, agreements or understandings by or between the parties about such subject matter. Page 1 of 3 Amendment No. One to the Voting System Agreement 09/05/2006 EXHIBIT A PRICING AND PAYMENT SCHEDULE PRICING SCHEDULE Pitkin County, Colorado 8/2812006 ITEM QTY DESCRIPTION UNIT PRICE EXTENSION I Electronic Ballot Tabulators 4 AccuVote-TSX Tabulator includes: $3,f50.oo $12,600.00 Printer Ribbon/Paper Internal Battery Integrated Voting Booth Memory Device 2 4 AccuVote.TSX AVPM (Voter Verifiable Printer) $350.00 $1,400.00 3 4 AccuVote-TSX AVPM Carrying Case $85.00 $340.00 4 0 ADA Keypad and Audio Headset $150.00 $0.00 Touchscreen Equipment $14,340.00 Supplies 5 0 AccuVote-TSX Election Administrator Card $5.00 $0.00 6 4 AccuVote- TSX Precinct Supervisor Card $5.00 $20.00 7 0 AccuVote-TSX Election Security Key Card $5.00 $0.00 8 16 AccuVote-TSX Voter Cards (4 per unit) $2.95 $47.20 9 4 Spare AccuVote-TSX Memory Device $135.00 $540.00 10 4 Spare Paper rolls $1.90 $7.60 11 4 Spare Security Canisters $15.00 $60.00 12 0 Warehouse Carts $350.00 $0.00 13 0 Voter Card Encoders $395.00 $0.00 14 0 OSAA accumulator (accumulate AccuVote-OS and AccuVote-TS totals in prec) $75.00 $0.00 Total Supplies $674.80 15 SubTotal $15,014.80 16 Allowance ($900.00) 17 Shipping/lnsurance $ 400.00 Pertormance Bond $ 18 System Total $14,514.80 Pitkin County, CO Diebold Election Systems, Inc. Page 2 of 3 Amendment No. One to the Votin9 System Agreement 09/05/2006 Recurring Fees (After Warranty Period) ITEM QTY DESCRIPTION UNIT PRICE EXTENSION I Warranties 19 4 Initial 12-month warranty (TS plus AVPMj included included 20 4 Annual cost of TS extended warranty $95.00 $380.00 21 4 Annual cost of A VPM extended warranty $25.00 $100.00 22 5 Annual cost of TS software application license $5.00 $25.00 23 0 Annual maintenance of Key Card tool software license $1,800.00 $0.00 24 0 Annual maintenance of VC Programmer software license $900.00 $0.00 25 0 Annual cost of GEMS software application license $4,500.00 $0.00 Note: Extended warranties can be purchased in advance and pro-rated to coincide with a calendar year. All Unit fees are subject 10 annual increase and any increase will be communicated in writing at least 30 days prior to expiration ot warranty or license period. , VENDOR will invoice 8uyer at the completion ot each milestone and payment is due within 30 days ot Invoice Date. Late payments accrue interest at the lesser of 1.5% per month or the highest rate permitted by law. 'Additional Sales Tax may apply and is not included in above pricing. Pitkin County is exempt trom Federal Excise Taxes or Colorado State or local sales or use taxes. Additional On-Site Election Support: Diebold Election Systems' rates for onslle election services, after the 2006 Primary and General Election is: $1.260/day (plus actual travel expenses estimated at $1 ,000/election) Three-day minimum for Election Day support applies for estimated per election cost $4.600.00 Payment Schedule' Description of Milestone Estimated Date Payment Due Amount Due Delivery 50% $7,257.40 Acceptance Testing Successfully Completed 40% $5,805.92 General Election Successfully Completed November 8, 2006 10% $1,451.48 Total: 100% $14,514.80 'Late payments accrue interest at the lesser of 1.5% per month or the highest rate permilled by law. Pitkin County, CO Diebold Election Systems, Inc. Page 3 of 3 Amendment No. One to the Voting System Agreement 09/0512006