HomeMy WebLinkAboutbocc.con.180.2006
CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR
SCANNING/ARCHIVING
CONTRACT #: 180-2006
Originating Department/Division: Public Works
Contact Person: Temple Glassier Phone #: 920-5211
Project Name: Road Master Plan and Pavement Management System
o BOCC AGENDA ITEM
(BOCC signature required)
[glSTAFF AUTHORlZED SIGNATURE
(per Revised Procurement Code 7/2005)
Check procurement type:
DNone DInformal [glFormal DSole Source DEmergency DState Bid 0
Check Contract Tvpe:
Dollar Amount: $97,590 NTE
Budget Line ItemlLedger Number 111.53
[glServiceslMaintenance
DLicense/Use
DLease
DConstruction
DGoods, Equipment, Supplies
DOther (e.g. revenue)
DEmployment (for county employees)
DIntergovemmental Agreement (Requires BOCC Action)
DNon-Profit
DQuasi-Public
DGrant Agreements (Requires BOCC Action)
DChange Order/Contract Amendment
Contractor/Business Business
Contract Execution
Automatic Renewal NO
Complete Name: Data Transfer Solutions
Contract End Date:
Term of Contract: One Year
All Contracts should be proofed for the following:
[glNo Pages Missing
[glIf a Page is Left Intentionally Blank -Note on Page
[glPage numbered consecutively
[glAll Signatures Affixed
[glAll Dates Filled In
[glAll Other Blanks Filled In
[glAll Exhibits Attached
[glAll Legal Descriptions Attached (if appropriate)
[glNotice of Award/Proceed Attached (if appropriate)
[glSpecial Instructions for Finance Department:
[glSent to Clerk and Recorder for Scanning! Archiving
[glAuthorized Staff Person's Name: Temple Glassier
BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF
PERSON INDICATES THAT DOCUMENT HAS BEEN PROOFED AND READY
FOR SCANNING.
Note: Clerk's Office will keep original documents in compliance with Colorado State
Archives retainage schedule.
Amended 10_16_06
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CONTRACT FOR PROVISION OF SERVICES
Contract # 180-2006
Budget Line Item # 111.53
THIS CONTRACT is made and entered by and between the Pitkin County Board of
County Commissioners ("County") and Data Transfer Solutions located at 4037 Avalon Park
Blvd. East Orlando, FL 32828 (hereinafter "Contractor").
1. Term. The term ofthis contract is from March 12,2007 to July 15th,2oo7.
2. Contractor's Obligations. Contractor shall Contractor shall provide Pavement
Management System and Road Master Plan as Proposed in Exhibit "A".
3. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and Schedule set out in
Paragraph 2. It is expressly understood and agreed that in no event will the total compensation and
reimbursement to be paid hereunder exceed the sum of $97,590.00 for all services rendered. By
contract or amendment, the County and Contractor may reallocate the budget among project tasks if
the total budget amount remains unchanged. Contractor shall invoice for the project monthly based
on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the
County may be offset by any amount the Contractor owes the County for any reason.
4. Countv's Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this contract shall be
the property of the County. However, Contractor shall have the right to utilize such documents
in the course of its marketing, professional presentations, and for other business purposes.
Contractor assigns to County the copyrights to all work prepared, developed, or created pursuant
to this contract, including the right to: 1) reproduce the work; 2) prepare derivative works; 3)
distribute copies to the public; 4) perform the works publicly; and 5) to display the work
publicly. Contractor shall have right to use materials produced in the course of this contract for
marketing purposes and professional presentations, articles, speeches and other business
purposes.
5. Pitkin Countv's Obligations. Pitkin County shall administer this contract through
a County Representative. Temple Glassier, Deputy Director of Pubic Works will manage the
project as the County's Representative. In the event that Temple Glassier is not available, Gerald
Fielding, County Engineer shall assume the County Representative's duties. The services
provided and products delivered by the Contractor under this contract will be subject to review
by the County's Representatives, or a designee, for compliance with Contractor's obligations
prior to final payment.
6. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this contract, with or without cause, by giving written notice to the Contractor of such
termination and specifying the effective date thereof. Such notice shall be given at least ten (10)
days before the effective date of such termination. In such event all finished or unfinished
documents, data, studies and reports prepared by the Contractor pursuant to this contract shall
become the County's property. Contractor shall be entitled to receive compensation in
accordance with the contract for any satisfactory work completed pursuant to the terms of this
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contract prior to the date of termination. Not withstanding the above, Contractor shall not be
relieved of liability to the County for damages sustained by the County by virtue of any breach of
the contract by the Contractor.
7. Independent Contractor Status.
A. The parties to this contract intend that the relationship between them
contemplated by the contract is that of independent Contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent, or servant of
Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin
County under this contract. Contractor may choose to work for other individuals or entities
during the term of this contract, provided that the basic services and deliverable products
required under this contract are submitted in the manner and on the schedule defined under this
contract.
C. Contractor warrants that all work produced will conform to all applicable
industry standard of care, skill and diligence in the performance of Contractor's obligations under
this contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of
any Pitkin County employee, servant or agent in the course of completing work under this
contract.
E. Contractor is not entitled to any Workers' Compensation benefits through
Pitkin County and is responsible for payment of any federal, state, FICA and other income
taxes.
8. Assignability. This contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this contract must be accepted in writing by the
County.
9. Binding Arbitration. Any disputes arising out of this contract shall be subject to
binding arbitration. The parties agree that any disputes concerning the terms and conditions of this
contract shall be submitted and fmally settled by arbitration. Arbitration shall be conducted
pursuant to the rules of the American Arbitration Association and shall be presided over by the
Pitkin County Hearing Officer appointed to arbitrate Pitkin County contract disputes. Costs of the
arbitration shall be awarded to the substantially prevailing party.
10. Severabilitv. In the event that any provision of this contract shall be held to be
invalid or unenforceable, the remaining provisions of this contract shall remain valid and binding
upon the parties hereto
11. Integration and Modification.
A. This contract represents the entire and integrated contract between the
County and the Contractor and supersedes all prior negotiations, representations, or contract, either
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written or oral. This contract may be amended only by written contract signed by both the County
and the Contractor.
B. The County may, from time to time, request changes in the scope of
services of the Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor's compensation, which are mutually agreed upon
between the County and the Contractor, shall be in writing and upon execution shall become part
of this contract.
12. Indemnity.
A. The Contractor (including, by definition here and hereinafter, its officials,
employees, agents and representatives, subcontractors and suppliers), shall and hereby does release,
discharge, indemnify and hold harmless the County of Pitkin and its officials, employees, agents
and representatives from and against liability for any claim, demand, loss, damages, penalty, judg-
ment, expenses, costs (including costs of investigation and defense), fees (including reasonable
attorney and expert witness fees) or compensation in any form or kind whatsoever for any bodily
injury, death, personal injury or property damage arising out of or in connection with any negligent
act, intentional act, error or omission by the Contractor, and for any consequential liability alleged
to accrue against the County on account of the Contractor's acts, errors or omissions; provided,
however, that such indenmity shall not be construed as an indenmity for bodily injury or property
damage arising from the sole negligence of the County or its employees.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, payor settle all claims, demands, or lawsuits related hereto at its sole
expense and shall bear all other costs and expenses related thereto, even if the claim, demand or
lawsuit is groundless, false or fraudulent.
13. Insurance.
A. In whole or in part, the Contractor shall secure and maintain for the term of its
contractual relationship with the County such insurance policies, from companies licensed in the
State of Colorado, as will protect itself, the County and others as specified from claims for bodily
injuries, death, personal injury or property damage, which may arise out of or result from the
Contractor's acts, errors or omissions. The following insurance coverage, at or above the limits
indicated and including such endorsements as are indicated by an "X", are required:
1. Statutory Workers' Compensation: Colorado statutory minimums
2. Commercial General Liability - ISO 1998 Form or equivalent
(With County named tulditiolllll insured)
Each Occurrence Limit
General Aggregate Limit
Products/Completed Operations Aggregate Limit
$1.000,000.00
$2,000,000.00
$2,000,000.00
Comprehensive Form (All risks) to include (place X by applicable
provisions):
l Premises/Operations
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Underground, Explosion & Collapse Hazard
Products/Completed Operations
Contractual Liability
Independent Contractors and Subcontractors
Broad Form Property Damage
Personal Injury
Business Auto Coverage:
Combined Single Limit Liability (each accident) $1.000,000.00
Including all owned, non-owned, and hired vehicles.
Special Coverages (check as appropriate and insert amount):
(1) Performance Bond
Labor and Material
Payment Bond
(2) Professional Errors and Omissions
(3) Aircraft Liability
(4) Owner's Protective
(5) Builder's Risk
(6) Boiler and Machinery
(7) Loss of Use Insurance
(8) Pollution Liability
(9) Crime, including Employee Dishonesty Coverage, or Fidelity Bond
B. Proof of Insurance:
1. To provide evidence of the required insurance coverage, copies of
Certificates of Insurance in a form acceptable to the County shall be filed with the County through
the representative identified in Paragraph 5, no later than ten (10) calendar days prior to com-
mencement of operations affecting the County. Failure to file or maintain acceptable Certificates
of Insurance with the County is agreed to be a material breach of any contract. These Certificates
of Insurance shall contain a provision that coverage afforded under the policies will not be
canceled or materially altered unless at least thirty (30) calendar days prior written notice by
certified mail, return receipt requested (effective upon proper mailing), has been sent to the
Procurement Officer. (For purposes of this provision, "materially altered" shall mean a change
affecting the coverage's required herein, including a change to policy limits as set out in the then-
current policy declarations page).
Simultaneously with the Certificates of Insurance, the Contractor shall
file with the Procurement Officer a certified statement as to claims pending against the required
coverages, reserves established on account of such claims, defense costs expended and amounts
remaining on policy limits.
following clauses:
2. In addition, these Certificates of Insurance shall contain the
a. The clause "other insurance provisions," in a policy in which the
County of Pitkin holds a Certificate, shall not apply to the County of Pitkin.
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b. The insurance companies issuing the policy or policies hereunder
shall have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles in the above-described insurance policies shall
be assumed by and be for the amount of, and at the sole expense of the
Contractor.
d. Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
3. Certificates of Insurance for all renewal policies shall be delivered to
the County's Representative at least fifteen (15) days prior to a policy's expiration date except for
any policy expiring on the expiration date of this contract or thereafter.
4. The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this contract.
14. Exemptions. All purchases of construction, building or any other materials for
this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes.
Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78ooo-5K.
15. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this contract for a period of
three (3) years after final payment under the contract and the County shall have the right within
the three (3) year period to inspect and audit these books, records and documents, upon demand,
in a reasonable marmer and at reasonable times, for the purpose of determining, by accepted
accounting and auditing standards, compliance with all provisions of the contract and applicable
law.
16. Contract Made in Colorado. The parties agree that this contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to
be exclusively in the courts of Pitkin County, Colorado.
17. Attornev's Fees. In the event that legal action is necessary to enforce any of the
provisions of this contract beyond the arbitration described in Paragraph 9, the substantially
prevailing party shall be entitled to its costs and reasonable attorney's fees.
18. Governmental Immunitv. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this contract, the monetary limitations or
terms (presently $150,000.00 per person and $600,000 per occurrence) or any other rights,
immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10-101,
et. Seq., C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of
its officers, agents or employees. Further, nothing in this contract shall be construed or interpreted
to require or provide for indenmification of the Contractor by the County for any injury to any
person or any property damage whatsoever which is caused by the negligence or other misconduct
of the County or its agent or employees.
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19. Current Year Obligations. The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only currently
budgeted expenditures of Pitkin County. Pitkin County's obligations under this contract are
subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide
the services set forth herein. No provisions of the contract shall constitute a mandatory charge or
requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No
provision of the contract shall be construed or interpreted as creating a multiple-fiscal year direct
or indirect debt or other financial obligation of Pitkin County within the meaning of any
constitutional or statutory debt limitation. This contract shall not directly or indirectly obligate
Pitkin County to make any payments beyond those appropriated for Pitkin County's then current
fiscal year. No provisions of this contract shall be construed to pledge or create a lien on any
class or source of Pitkin County's moneys, nor shall any provision of this contract restrict the
future issuance of Pitkin County's bonds or any obligations payable from any class or source of
Pitkin County's money.
20. Notice. Any written notice required by this contract shall be deemed delivered
through any of the following: (I) hand delivery to the person at the address below; (2) delivery by
facsimile with confirmation of receipt to the fax number below; or (3) within three (3) days of
being sent certified first class mail, postage prepaid, return receipt requested addressed as
follows:
A. To Pitkin County
Temple Glassier
76 Service Center Rd
Aspen, CO 81611
with copies to:
Pitkin County Attorney's Office
530 E. Main Street, #302
Aspen, Colorado 81611
B. To Contractor:
Data Transfer Solutions
4037 Avalon Park Blvd East
Orlando, FL 32828
(407) 382-5420 Fax (407) 382-5222 Office
Compliance with House Bill 06-1343.
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21.
A. In compliance with House Bill 06-1343, amending Title 8 of the Colorado
Revised Statutes by the addition of Article 17.5, lllegal Aliens-Public Contract for Services,
enacted by the General Assembly of the State of Colorado, the Contractor shall not:
1. Knowingly employ or contract with an illegal alien to perform work under
this contract or;
2. Enter into a contract with a subcontractor that fails to certify to the
Contractor that the subcontractor shall not knowingly employ or contract
with an illegal alien to perform work under this contract.
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B.
In compliance with House Bill 06-1343 enacted by the General Assembly of the State of
Colorado:
1. The Contractor shall verify or attempt to verify through participation in the
Basic Pilot Program [created in Public Law 208, l04th Congress, as amended and
expanded in Public Law 156, 108th Congress, as amended, that is administered by the
United States Department of Homeland Security] that the Contractor does not employ any
illegal aliens and, if the Contractor is !lot accepted into the Basic Pilot Program prior to
entering into this contract, the Contractor shall apply to participate in the Basic Pilot
Program every three months until the Contractor is accepted or this contract has been
completed, whichever is earlier. This provision shall not be required or effective if the
Basic Pilot Program is discontinued.
2. The Contractor shall be prohibited from using Basic Pilot Program
procedures to undertake pre-employment screening of job applicants while this contract is
being performed.
3. If the Contractor obtains actual knowledge that a subcontractor performing
work under this contract knowingly employs or contracts with an illegal alien, the
Contractor shall be required to:
a. Notify the subcontractor and the County within three days that the
Contractor has actual knowledge that the subcontractor is employing or
contracting with an illegal alien; and
b. Terminate the subcontract with the subcontractor if within three
days of receiving the notice required pursuant to subparagraph (a) of this
paragraph (3) the subcontractor does not stop employing or contracting with the
illegal aliens; except that the Contractor shall not terminate the contract with the
subcontractor if during such three days the subcontractor provides information to
establish that the subcontractor has not knowingly employed or contracted with an
illegal alien.
4. The Contractor shall comply with any reasonable request by the Department
of Labor and Employment made in the course of an investigation that the Department of
Labor and Employment is undertaking pursuant to the authority established in Subsection
(5) ofC.R.S. ~ 8-17.5-102.
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out
herein above.
CONTRACTOR:
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Date:
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PITKIN COUNTY:
S/?r(in
Brian Pettet Date
Director of Public Works
By: M(~3.~'07
Hilary Flet r Date
County Manager
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Prolect/Purchase Contract # 180-2006
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PITKIN COUNTY
ROAD AND BRIDGE
COUNTRY ROAD MASTER PLAN
AND PAVEMENT
MANAGEMENT SYSTEM
RFP # 180-2006
SUBMITTED TO:
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Temple Glassier
Public Works Deputy Director
76 Service Center Road
Aspen CO 81611
970-920-5211
SUBMITTED BY:
Data Transfer Solutions, LLC
4037 Avalon Park Blvd. East
Orlando, FL 32828
407-382-5222 Office
407-382-5420 Fax
DUE DATE: DEe, 15, 2006
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-. T ABLE OF CONTENTS
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SECTION 1. LETTER OF TRANSMITTAL.....,.....................,............,............,... 1
SECTION 2. COMPANY QUALIFICATIONS .................................,................... 3
2.1 DATA TRANSFER SOLUTIONS COMPANY QUALIFICATIONS................................. 3
2.2 RII COMPANY QUALIFICATIONS ......................................................................... 9
SECTION 3, PROJECT APPROACH ..............,................................................... 11
SECTION 4. PROJECT PERSONNEL AND RESUMES ,................................. 23
SECTION 5. SIMILAR WORK.....,.................,..............................,............."....... 39
5.1 Rn PROJECT PROFILES ......................................................................................45
SECTION 6. REFERENCES............................,......,...,........................,................. 51
6.1 DTS REFERENCES ............................................................................................. 51
6.2 Rn REFERENCES ............................................................................................... 52
SECTION 7. PROJECT COST ....................,..........,.............................................. 53
SECTION 8, REQillRED FORM..............".....,....,......,........................................ 55
ApPENDICES
APPENDIX A: SAMPLE: CITY OF GOLDEN PCI REPORT ...............,........ 59
APPENDIX B: SAMPLE: CITY OF GOLDEN PCI REPORT
PRESENTATION ,......,.............."....,.........................................,................,........,.... 59
LIST OF TABLES
Table 1. Project Team .................................................................................................. 2
Table 2. Project Personnel.........................................................................................23
Table 3. Estimated Project Cost................................................................................. 53
Table 4. Project Personnel Hourly Rates ................................................................... 53
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PITKIN COUNTY ROAO ANO BRIOGE MASTER PLAN & MANAGEMENT SYSTEM
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LETTER OF TRANSMITTAL
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DATA TRANSFER SOLUTIONS, LLC
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SECTION 1.
LETTER OF TRANSMITTAL
The Data Transfer Solutions (OTS) team is extremely excited about the opportunity to provide the Pitkin
County Rood and Bridge Deportment with 0 County Rood Moster Plan and Pavement Management System.
We have assembled a multiadisciplinary team with subject matter expertise in pavement management, data
collection, asset management, and GIS integration for Transportation infrastructure. Our team members
provide comprehensive, wide-ranging skills that enable us to meet the extensive requirements described in
the Request for Proposal (RFP) document.
We are proposing to qualify for both areas of the County Road Master Plan and Pavement Management
System.
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Our team is comprised of:
. Data Transfer Solutions (DTS) - Focused on innovative technical solutions to facilitate efficient
transportation decision-making through program management, custom geographic information systems
(GIS), pavement management, asset management, and public involvement. DTS staff has worked
heavily an similar pavement management projects across the country including, (0) the City of
Golden, CO, (b) Marion County, FL, (c) Village of Royal Palm Beach, FL, and (d)Collier County, FL. DTS
will provide Project Management, Pavement Management Database Integration, GIS
Implementation, Public Involvement, and Documentation Support (Data and User Manuals).
. Resource International (Rii) - Over the post 30 years, Rii has installed 0 large number of PMS
packages with various governmental organizations. During that period of time, PMS technology has
evolved and progressed considerably and Rii has adapted and supported the development of new
approaches to pavement management. Rii will provide pavement management services that will drive
the process of developing Pitkin County's County Rood Moster Plan.
Our project team is designed to minimize overlapping capabilities between team members, while
employing the skill sets of industry-leading experts in the field of pavement management. The OTS team
encourages Pitkin County to contact our references - we are proud of our past work and strive to ensure
that every client is satisfied with the results of their project.
DTS also believes that communication is imperative to the success of any project of any size. DTS will
create a project management website that will help facilitate client communication and provide a one-stop
shop for all project team members. This allows the direct communication with our project team and the
Pitkin County project team. In other words, we ore building 0 technology framework for the project that
will continue throughout the project and into the implementation of the project into the future.
For communication between team members, procedures include weekly progress reports, telephone logs,
formalleners, project management website, and the workplan. We encourage the selection team to visit our
current project management website for Collier County, FL at hllo:/ /collierrow.edats.com/index.htm. The site
enables project team members and County Administrators direct access to the entire project. Any project
interactions that occur between the County and the Data Transfer Solutions team ore documented on this
website and it forms cohesiveness between all members of the team.
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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DATA TRANSF'R SOLUTIONS, LLC
Project Scheduling and Progress Tracking
Data Repository
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Once again, we are extremely excited about taking port in this interesting project and we hope to support
Pitkin County's Pavement Management projects into the future.
If you have any questions, feel free to contact us at the information listed below:
Jason Amadori
Data Transfer Solutions
Chief Operoting Officer
4037 Avolon Pork Blvd. Eost
Orlando, FL 32828
iomadorj@edots.com
407-382-5222
Table "
Project Team
....... Data
.~Tronsfer
_ Solutions
Data Transfer Solutions
4037 Avalon Pork Blvd. East
Orlando, FL 32828
(407) 382-5222
www.edats.com
Joson Amodari, COO
Allen Ibaugh, CEE
Bart Williamson
I Steve Dearborn
Kirsten Kohen
Lauro Duncalf
Mik~Qigby ____________
I Mark Majidzadeh, Vice President
I Kamran Majidzadeh
Chhote L. Saraf
Cherif Amer,Yahia
Bernard Schubach
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! Karl Ruff
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Resource International, Inc.
6350 Presidential Gateway
Columbus, Ohio 43231
(614) 823-4949
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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COMPANY QUALIFICATIONS
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DATA TRANSFER SOLUTIONS, LLC
SECTION 2.
COMPANY QUALIFICATIONS
2,1
Data Transfer Solutions Company Qualifications
~Data
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What we do...
. User Needs and Functional
Requirements
. Business Process Mapping
. Database Applications
Development
. GIS & Internet Mopping
. Multimedia, Video & Web
Development and Production
. Training Development
Expertise includes
. Transportation planning
. GIS applications
. Asset Management
. data and programming
analysis
. computer programming
. web application & design
. graphic arts
. interactive multimedia CDs
. digital video postproduction
. video acquisition
. training development
. computer-based training
design & development
Organizational Structure 01 the Business
Data Transfer Solutions, lLC is a veteran-owned small business and is
made up of all of the stoff who was formerly known os Space
Imaging-Orlando. DTS staff has been active in asset management,
pavement management, transportation, and web development
efforts in the Florida region for the past 1 0 years.
D..ignation 01 the legal entity by which the business operat..
Dato Transfer Solutions operates os a Limited Liability Corporation.
Active &usi"... venues (Counties, States, etc.)
Doto Tronsfer Solutions is octively involved in projects ot the Locol,
State, and Federal levels of government and also contracts with
many private firms throughout the Country.
Present status and projected direction 01 business
Data Transfer Solutions is primarily focused on the Transportation
and Asset Management sectors of the United States. Our largest
Client is the Florida Department of Transportation (FOOT) and we
are currently conducting work in 011 7 FOOT Districts throughout the
state. Our firm is also supporting two large asset management
initiotives in Golden, CO and the City of Colorado Springs, CO.
We also work with the Federal Highways Administrotion (FHWA)
supporting many notional conferences and training initiatives. Most
recently, Doto Transfer Solutions has conducted Sociocultural Effects
training for FHW A in many locations throughout the Country,
including Woshington, DC and Seattle, W A. Also, DTS is currently
working on several Asset Management Systems in Florida, including
Marion County, Collier County, and Walt Disney World Corporation.
Data Transfer Solutions also has personnel that participate on the
national Urban and Regional Information System Association (URISA)
board of directors. In particular, Data Transfer Solutions also
conducts nationwide Asset Management Training Seminars
throughout the Country in support of URISA's continuing education
program.
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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Reedy Creek Statistics:
150 mil... of asset data
Over 15,000 asset records
9 asset types
Database Implementation
Marion County, FL Statistics:
2,200 miles of pavement data
Pavement Management System
County Road Moster Plan
Over 60,000 asset records
15 asset typeo
Database Implementation
DATA TRANS'" SOLUTIONS, LLC
Overall Qualifications of the Business to Pravide the Services Requested
Our project experience dates back to 1996 when members of the
Data T rensfer Solutions team initiated an enterprise asset
management system for the Reedy Creek Improvement District (RClD)
in lake Buena Vista, FL. This system started as 0 sign inventory for
150 miles of County-maintained roads and has blossomed to include
the entire transportation infrastructure of the District.
The enterprise asset management system has blossomed into a full-
scole pavement database implementation for the entire RClD-
maintained pavement. District employees now conduct annual
inspections using a modified-PCI (Pavement Condition Index)
approach that rates each segment of road with 0 score from 0 -
100.
Today, this Asset Management System houses over 15,000 asset
records and is used for Capital Improvement Planning, budgeting,
and all work order-based maintenance activities throughout the
District.
In 2002, the Data Transfer Solutions was awarded a $2.6 million
project to design and implement an enterprise asset management
system for Marion County, Fl. This project included project
management, planning, systems integration and complete field data
collection for 2,200 miles of road and data attribution of 1 5 asset
types in a span of 9 months. The Data Transfer Solutions team
completed this project an-time and on-budget, making Marion
County the model of a successful Asset Management implementation
in the Southeast. Jones Edmunds was an integral member of our
team, performing the field data collection efforts associated with the
stormwater infrastructure and signs.
This project entailed the collection of PCI data for over 2,200 miles
of roads utilizing a modified PCI approach. The DTS team
conducted training for County staff before, during, and after data
collection was complete so that they could conduct assessments on
their own. County engineers currently utilize this database to store
data related to road geometry, segment ratings (PCI) and ultimately
use this data for planning and forecasting activities related to their
County-wide Capital Improvement Plan.
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PITKIN COUNTY ROAO ANO BRIOGE MASTER PLAN & MANAGEMENT SYSTEM
DATA TRANSFER SOLUTIONS, LLC
Collier County, FL Stati.tics:
1,700 mile. 01 PCI data
Pavement Management System
County Road Master Plan
400 miles aI asset data
Over 80,000 asset records
17 asset types
Database Implementation for .igns
In 2004, the Data Transfer Solutions was awarded another
enterprise asset management contract with Collier County, FL. This
project included project management, planning, systems integration,
web-GIS implementation, and data collection for 400 miles of road
as part of a pilot implementation and are currently bidding for the
collection of asset data for the remaining 1,372 miles of road.
Jones Edmunds was also a member of this Project Team, performing
all the stormwater infrastructure inventory elements of the work.
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This project included the delivery of several transportation,
environmental, and stormwater related assets including:
. Flumes
0 Inlets
0 Pipes
0 Intersections
0 Pavement Markings
0 Pavement Striping
0 Ramps
0 Roadway Lighting
0 Utility Poles
0 Signs
0 Signals
0 Bike Lanes
0 Crosswalks
0 Curbs
0 Fencing
0 Guardrails
0 Medians
0 Number of lanes
0 Shoulders
0 Sidewalks
0 Turn Bays
This project also included collection of 1,372 miles of pavement data
for the entire County-maintained road network. DTS utilized a van-
based data collection approach which employed rating of pavement
in a desktop environment. The pavement was rated at the desktop
and compared to representative samples collected by the Collier
County Engineering field personnel. All results were verified to meet
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PITKIN COUNTY ROAD ANO BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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C;ly 01 Colorado Springs, CO
Slolislics:
500 miles 01 ossel dolo
Over 25,000 ossel records
, ossellype
Datobase lmplemenlal;on lor signs
C;ly 01 Golden, CO Slal;.l;cs:
80 miles 01 pavemenl dolo
Pavemenl Managemenl Syslem
C;ty Rood Mosler Plan
Database Implemenlalion
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DATA TRANSFER SOLUTIONS, LLe
ond exceed the estoblished occuracy tolerance levels for the ASTM
06433 PCI opproach.
In June of 2005, Data Transfer Solutions was awarded an asset
management data collection contract with the City of Colorado
Springs, CO. This project involved the video logging of 500 miles of
roads and data extraction of road signs located in the City right-of-
way. The OTS team collected the video log data and extracted the
asset data in a period of 4 months from project inception to
completion.
In December of 2005, Data Transfer Solutions was awarded a
pavement management system project with the City of Golden, CO.
This project involved the video-logging of all City Roads and the
rating of all pavement segments using a modified PCI approach.
This project also included customization of their current pavement
management system, CarteGraph PavementView Plus. The OTS
team also supported the City's efforts to customize the performance
modeling aspect of the software so that it best represented the
performance of the City's asphalt roads.
The DTS team provided a Pavement Management System
documentation report that outlined the parameters used to build the
City rood master plan and delivered it to the City for use in their
Capital Improvement planning efforts. The DTS team supported the
City's efforts to generate an accurate and up-to-date Capital
Improvement Plan (ClP) through model customization and public
involvement support.
We encourage Pitkin County to contact any of the clients as a
reference for this project. Reference information is included later in
this section.
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Sample Clienls Include
. Florida Department of
Transportation -
Central Office, All Districts
. East Central Florida
Regional Planning Council
. Marion County, Florida
. LYNX, Transportation Service
. Osceola County, Florida
. Indian River County MPO
. Palm Beach County MPO
. Lee County MPO
. Collier County
. Volusla County MPO
. HilIsborough County
. City of Fort Lauderdale
. Jacksonville Sheriff's Office
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DATA TRANSFER SOLUTIONS, LLC
DTS has developed 0 multi-disciplinary stoff to offer our clients
comprehensive solutions in 4 primary areas: Database and Asset
Management Applications, GIS (Geographic Information Systems),
Multimedia, Web, & Video Production, and Training.
Database Applications Development - DTS has developed web-based
software applications to help clients solve 0 variety of resource
management problems. We design and implement information
systems, analyze dota, customize software, and provide additional
services tailored to specific client needs. These applications have
been used for a variety of city, state, and local data management
systems.
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
9-\
DATA TRANSFER SOLUTIONS, LLe
DTS Offices
GIS and Internet Mapping - Using Internet Map Server technology
from Environmental Systems Research Institute (ESRI), DTS provides
services for creating and hosting Interne1 mopping solutions as
diverse as the customer's information needs.
Orlando
Allen Ibough or Jason Amadori
4037 Avolon Park Blvd East
Orlando, FL 32828
407,382-5222
Multimedio, Web and Video Development and Production - Our
Orlando Office is equipped for full-service multImedia development
including web design and graphic arts, digital video production,
editing, and postproduction.
These
capabilitie
s enable
DTSto
provide
clients with
Intronet
and
Internet
websites
with high
quality
graphics,
video, and dato analysis and management.
Training Development - DTS personnel have extensive background in
training development and instructional design. Training development
encompasses a variety of delivery formats: interactive computer-
based training, interactive CD-ROMS, Power Point presentations,
desk-top training exercises, video scenarios and role~play, and
paper-based user manuals.
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The Data Transfer Solutions (DTS) team has worked with many locol
governments and other organizations to provide solutions in our four
main areas of development:
1) Database and Asset Management Planning, Applications
Development, and Integrafion
2) GIS & Internet Mapping
3) Multimedia, Video & Web Development and Produdion
4) Training Development
Our experience with analysis, development, and production makes it
possible for us to deliver effective solutions uniquely tailored to our
clients, ensuring their goals are realized.
2,2
RII Company Qualifications
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Rii has developed and installed an irJfrastructure maintenance management
system of four levels of sophistication. These systems hove been installed
on a variety of platforms that include PC, mini and mainframe
environments. Over the past 30 years, Rii has installed a large number of
PMS packages with various governmental organizations.
During that period of time, PMS technology has evolved and progressed
considerably. The earliest (PMS) technology provided, in essence, on
information management system in which pavement conditions were used to
determine maintenance strategies.
Second generation design (PMS-II) took advantage of 0 number of
evolutions in modeling and operating environment. Priority ranking and
single-year planning programs were incorporated into these systems and
ore still hallmark features of many pavement management systems today.
Third generation design (PMS-1I1J incorporates performance, M&R, cost,
and optimization models to provide optimized multi-year programs for
long term financial planning.
The fourth generation (Highways Maintenance Management System, or
HMMS) is the most powerful of all, using the latest relational data base
design and modeling methodologies to manage the maintenance of 011
elements of a transportation network.
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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DATA TRANSFER SOLUTIONS, LlC
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PROJECT APPROACH
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SECTION 3,
PROJECT ApPROACH
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I. Proposed Project Approach for the Pitkin County Pavement Management System
There ore several Pavement Management System (PMS) software packages currently available in the
market such as, MicroPAVER, Cartegraph, PMS-4.0, and XP. The consultant will discuss the features of
these software packages with the County Engineers to select a suitable package that will satisfy the
needs of the County. Most of these packages include features that are common to various functions
performed by typical PMS software. Therefore, the approach described in the following paragraphs will
apply to anyone of the software packages ultimately selected by the County.
Please note that the DTS/Rii team has worked extensively with both the CarteGraph and MicroPA VER
software packages. The DTS/Rii team will provide Pitkin County with expert recommendations as to which
package to implement based on the County's Pavement Management goals and objectives. Our initial gut
feeling leans towards CarteGraph because of its WorIr Management capabilities and scalability to implement
an Asset Management System over time. CarteGraph's Ve..ion 7,0 product also integrates directly with ESRI
ArcGIS products, making it easier to keep the pavement management data synchronized with the ever-
evolving pavement GIS layer,
OUf team will work with the County to define the lias-is" business processes and apply our knowledge of
industry best practices to develop the "to-be" business process for the County. These business processes
will be aligned with the goals and objectives of the County as they apply to the 20-year Capital Repair
and Replacement Plan and will help define the functional requirements of the Pavement Management
software that will be implemented as part of this scope of services.
The database component of the selected PMS will be developed to create a comprehensive database of
the roadway network that will include the fallowing items,
1.
2.
3.
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5.
6.
7.
Inventory of the existing and future roadway network, ~ S I,
Current and future conditions of each roadway section,
Prediction modeling,
Condition analysis,
Life-cycle Cast Analysis,
Maintenance planning, and
Reporting.
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1. Inventory Of The Existing And Future Roadway Network
The inventory component of the selected Pavement Management System software will be populated by
linking it to the existing ESRI Arc GIS data sets of the County. Information such as, names of all roads and
streets, names of beginning and ending streets and type of pavement (flexible, rigid, unsurfaced) will be
extracted from the existing database of the County for this purpose.
The information related to the construction history (i.e., the date of construction and maintenance history,
number of lanes, length and width of street) will be obtained from the existing database of the County.
Additional information, such as pavement layer materials and their thicknesses, and subgrade soil type
also will be obtained and entered into the database for each roadway section of the network.
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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DATA TRANSFER SOLUTIONS, LLC
Please note that information regarding the structural strength of pavement that is related to the pavement
layer composition (type) and thickness is very important to the accurate estimation of the life-cycle cost
for a 20-year period. If such information is not available or is inadequate, the DTS/Rii team proposes to
perform a County-wide Pavement GPR survey, which will provide, at a very minimal cost, an accurate
measurement of layer thicknesses.
Based on the above information, the Pitkin County rood Network will be divided into segments of like
construction and will be assigned a Segment ID for linkage to the GIS. Similarly, Pavement Sections or
Management Units will be identified, which would be selected to receive the same Maintenance,
Rehabilitation and Reconstruction (MR&R) action.
It is our understanding that the County has collected deflection data in the past using Falling Weight
Deflectometer (FWD) and other deflection testing devices. The results of these tests and pavement coring
(if such data is available) could reveal pavement performance trends, load and environmental damage.
This data, if considered appropriate, will be summarized and incorporated into the database.
The data related to the work history (MR&R) of roads and streets will be collected from the data files of
the County. Any previous field investigation of premature failures or poor performance of any pavement
type will be summarized and documented in the database for future use in the Life-cycle Cost Analysis of
the pavements. The types of information that will be of interest in this connection are date of
maintenance, type of maintenance performed, material type(s), thicknesses, quantities and cost.
Traffic data for each road and street from available County files will be compiled and entered into the
PMS database.
It is anticipated that in the future, the traffic volume, its composition and its Origin and Destination (00)
characteristics will change substantially due to changes in the land use. The County will provide the
consultant the traffic projections and information needed for the Life-cycle Cost Analysis. The County's
growth would result in increase of higher volumes of heavy truck traffic, construction traffic, etc., ot certain
roads and streets, which will have an impact on the Life-cycle Cost Analysis and selection of MR&R
actions.
The PMS software will have provisions to update future data related to the inventory items appropriately.
2. Current and Future Conditions of Each Roadway Section
All Pavement Management Systems require an accurate assessment of current pavement conditions by
performing Pavement Condition Surveys. These surveys consist of inspecting the pavement surfaces for
various types of distresses, severity and extent of each distress by measuring the quantity of distress and
arriving at 0 Condition Index, such os PCI. Data collection con be broken down into three (3) categories.
1. Fully automated surveys,
2. Visual surveys by Pavement Engineers, and
3. Semi-Automated (Visual survey plus some automation).
If the Pitkin County's network was a mature (aged-uniform) and over thousands of miles, the cost savings
as 0 result of reducing the time of field surveys and time required for data analysis may be justified to
use the fully automated survey vehicles in place of Pavement Engineers. In addition, there ore certain
inherent statistical inaccuracies of the Automated devices.
The automated devices collect information by scanning the pavement surfaces using cameros and laser
PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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devices and analyze the measurements by performing pattern recognitions, statistical modeling, and curve
fitting techniques to arrive at a PC!. In large and mature networks, such as Interstate systems, these
devices serve well to identify "performance outliers."
In the past, Rii has conducted an automated pavement survey of over 18,000 miles of roadway network
using RST, Mu meter, FWD, etc., and surveyed the entire length of the Ohio Turnpike using fully
automated equipment mounted with video cameras and other data collection devices.
Based on these experiences, the Rii team recommends a visual survey of the 111 miles of Pitkin County's
paved roadway network in conjunction with some automated surveys, when appropriate. These surveys
will be conducted according to the procedure consistent with the specific software package selected by
the County at the onset of the project, as mentioned in the previous section of this proposal. The data
collected from the street sections of the County will be entered into the PMS database. This database will
have provisions to update future conditions of the street sections.
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During the visual survey period, the DTS/Rii staff will also capture and collect images of pavement
surfaces and other features of interest using Geo.30 Kronos image acquisition tool. These images would
be used for confirmation of pavement distress rating and project level diagnostic studies, as well as future
County staff training and presentations at Public Meetings.
As an option, and if approved by the County, the DTS/Rii team recommends to conduct a Pavement GPR
survey with an Automated Survey Vehicle. This vehicle will collect the data at speed of 45 to 60 miles per
hour without lane closure. This vehicle will also measure the pavement roughness in terms of International
Roughness Index (IRI), which can be translated to "Present Serviceability Index" or PSI.
Please Note: This odditionol information would have significant impact on the Project-level actions, Lile-cycle
Analysis, selection of moior rehabilitation and reconstruction strategies.
3, Predidion Modeling
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An integral component of PMS is its capability to predict future pavement conditions, based on historical
data, age, historical MR&R actions and the present pavement conditions. It determines the rate of
pavement deterioration from the present condition that is needed for the selection of MR&R actions,
priorities and schedules. The prediction models are stochastic, empirical or performance based equations.
The DTS/Rii team has developed and implemented such predictive models on numerous PMS.
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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The PMS software adopted by the County may have provisions to develop future condition prediction
models for a given group of roads and street sections. This feature will be used to predict the future
condition of each group of streets so that the plans for repair and replacement can be prepared.
4. Condition Analysis
The distress data collected from field inspection of sample units will be used to calculate the Pavement
Condition Index (PCI) of each sample unit surveyed. As an example, according to the CarteGraph and
MicroPAVER systems, the PCI of a sample unit is a function of distress type, its severity and extent. The
severity of each distress observed and its extent in terms of density (%) will be calculated and the deduct
value will be determined from the distress density vs. deduct value curves of the corresponding distress.
The CorteGraph and MicroPAVER software recognize the various types of distresses of each type of
pavement and calculates the PCI of each sample unit. This data is used by the system to calculate the PCI
of each section, as well as each branch and finally the entire network, if desired.
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Sample Condition Analysis of a single segment of road
5, Life-Cycle Cost Analysis
Life-cycle Cost Analysis will be performed to compare the economics of various alternatives for each
roadway section. Prediction models developed for each group of roadway sections will be used to
determine the Maintenance, Rehabilitation and Reconstruction (MR&R) strategies needed during the 20-
year life-cycle period. The Life-cycle Cost for each strategy will be determined as follows:
1. Initial cost of the alternative (first year cost),
2. Present Value of the alternative (normalized cost in present dollars discounted with interest
and inflation rates),
3. Present Value of subsequent maintenance performed before 0 major rehabilitation during the
service life of 20 years,
4. Present Value of next major rehabilitation, if any, before the end of 20-year period,
5. Present Value of maintenance performed subsequent to next major rehabilitation, if any,
during the remaining period of service life of 20 years, and
6. Present Value of the Salvage Value at the end of 20-year period.
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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This is 0 generalized model for calculating the Life-cycle Cost of on alternative. Some variations may be
necessary, if the software selected by the County already includes this feature os 0 port of the software
package.
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6. Maintenance Planning
A 20-year maintenance and rehabilitation plan will be developed by the consultant to cater the needs of
the County. The needs of the County in this regard will be determined in the meetings and discussions with
the County Stoff.
It is anticipated that this plan will address items such os, current and future condition of the network,
yearly anticipated budgets, backlogs, goals of the County in regards to achieving the desired condition
of the network by a target date, constraints in regards to the annual budget, constraints in regards to
preferences for certain roadway sections, and any other item or items of interest.
The information obtained from condition prediction models, life-cycle cost analysis and other analyses
performed on field and other data will be used to develop this planning tool for the County.
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It is possible that the software selected by the County may already include this feature os 0 port of the
software package. In such case, the Consultant will review the needs of the County and modify the output,
if necessary, to satisfy the County's requirements.
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7. Reporting
The selected PMS software will generate various forms of reports, such 0" Summary Charts, Standard
Reports, Re.lnspection Reports, User Defined Reports, and GIS Reports.
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A Summary Chart is 0 graphical display of any two attributes of 0 database. For example, overage PCI
of each surface type of rood, etc.
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PITKIN COUNTY ROAO ANO BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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The Re-inspection report is designed to produce 0 listing of informotion obout the lost inspection of each
section included in the report. There are several options available in this report including the option to
create a file that can be downloaded to a hand-held data collection device for use during the inspection
process.
The User-Defined reporting tool of the software will allow the user to create his/her own reports, if
required.
GIS Reports are a series of preset views that will allow the user to see 0 variety of information about the
database in 0 graphical display. These reports will be available when 0 mop is linked to the database.
Two groups of views ore available, lost Pavement Condition Index and General Info. General Info will
include views of Surface Type, Category, Rank and Branch Use.
Upon completing the development of the PMS database, 0 final report will be prepared which will
describe the activities of various tasks, fjndings and recommendations. A 20-year capital repair and
maintenance plan with associated cost estimates for each pavement maintenance project also will be
included in the final report.
8. Troining
Training is 0 keystone of the entire project. It is the critical element for assuring that the systems will not
only be successfully implemented, but will be continued self-sufficiently by adequately qualified
individuals.
The planned training would enable the stoff to understand the Rood Moster Plan and PMS Principles, and
related data acquisition techniques. It is important that County staff participate in the design,
development, implementation, and operation of the full system. Therefore, the training would be
designed so that the designated County stoff understand the conceptual aspects and participate in
establishing the operational aspects of modeling which ore the foundation of the PMS. This involvement in
the early stages of the project will assure that it will be implemented and perpetuated. If assigned by
the County, other professionals and operational staff would be trained in the unique aspects of their roles.
Training Program recognizing trainees' individual abilities and needs would include software, lectures,
field visit and hands-on practice with appropriate instructional aids, computer demonstration, audio-
visuals, and trainee materials.
DTS/RII team will undertake various aspects of training during the design, development, implementation,
and operation of the PMS over the entire contract period. The training program is a comprehensive,
instructional process and shall follow a logical sequence keyed to major project stages.
9. Consultation with County Staff
DTS/Rii will meet with the County staff for the customization of PMS software, installation and testing of
PMS software. The three main areas of customization in the software are program behavior, interface
appearance, and custom data. Program behavior includes items such as specifying surface condition and
ride quality indices. Program behavior includes defining how committed projects and projects on hold are
treated. Interface appearance is the development of data input forms, analysis screens, and reports
specific to the needs of the agency. Custom data are the cost data, maintenance policies, and functional
classes, levels of service, and additional dota fields that are unique to each instal/ation.
With significant input from the Pitkin County stoff during the software customization meetings, the DTS
team would develop the Maintenance, Repair and Rehabilitation (MRR) decision matrices and would
establish the trigger levels that could be applied to the various pavement family classes based on the
amount and type of distress present in the pavement segments. These MRR matrices and trigger levels
PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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will be designed to reflect the Pitkin County's current maintenance and rehabilitation practices.
Once the decision has been made regarding the data collection approach, DTS will work with Rii to
segment the road network into Pavement Management units. These pavement networks can be
segmented in a variety of ways, depending on the management techniques employed by the agency.
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For example, some agencies manage smaller networks and have limited resources to expend on their
projects. These agencies will manage their pavement using the lowest common denominator of their road
network, usually on a "segment-by-segment" basis. This approach allows for detailed analysis of the
road network, but requires more management effort due to the large number of segments that are
managed in the Pavement Management System.
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Sample Pavement Management System Utili%ing the "Segment" Approach
Agencies with a larger road network tend to manage using a "family class" approach by segmenting the
pavement utilizing similar classes of pavement, which results in a smaller number of segments that will
need to be maintained in the Pavement Management System.
The DTS/Rii team will work closely with Pitkin County to determine the best approach for managing their
pavement data. Our team of pavement management experts will present our knowledge of industry
best-management-practices (BMPs) and apply that experience to Pitkin County's pavement management
system.
Once the approach for managing segments is decided, the DTS/Rii team will align this data with the
County's GIS road centerline layer. The DTS/Rii team will develop another feature class (pavement) that
is linked to each pavement management unit. This feature class will be used to geographically display
information that is attached to each pavement management unit in the Pavement Management System.
This connection allows for the generation of graphical charts, maps and reports used to support Board of
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PITKIN COUNTY ROAO ANO BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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County Commissioner's Meetings.
The following graphic shows pavement monagement system results for the City of Golden, CO. This
information is used to supplement budget justifications related to Capital Improvement Planning and
maintenance operations.
PCI Distribution for the City of Golden, CO
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Pavement Condition Index Dislribution for Ihe City of Golden, Colorado
The OTS/Rii team has found that GIS, charts and graphs are very useful toois that can be used to
supplement Pavement Management System operations. We understand that the fundamental workings of
pavement management software is crucial to effective asphalt performance planning.
GIS allows for the direct linking of the road data to a graphical interface. This interface provides an
intuitive way for managers and personnel to view the performance of their road network over time using
spatial data. It also allows for streamlined maintenance of data, especially in areas where the road
network is changing over time due to annexations, growth and changing maintenance operations.
One of the most crucial factors in road network management relates to funding. Identifying future
funding challenges before they become an operational issue is one of the most important components of a
Pavement Management System. Our team of experts will combine the technology of GIS and Pavement
Management software to create a state-of-the-art Pavement Management System for Pitkin County, CO.
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PITKIN COUNTY ROAO ANO BRIOGE MASTER PLAN & MANAGEMENT SYSTEM
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Best Management Practices
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PITKIN COUNTY ROAD AND BRIDGE MASTER PlAN & MANAGEMENT SYSTEM
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II. PROJECT SCHEDULE
1. Project Kickoff Meeting
Upon the notification of award of contract, (Dec.13-22, 2006) the DTSjRii team Project Manager, Mr.
Jason Amadori, will contact the Pitkin County Procurement Officer and PMS Task Manager to arrange for
a kickoff meeting between DTSjRii team and the County staff. During this meeting, DTSjRii will meet with
the Pitkin County's Engineering, Maintenance, Planning and Computer staff. We anticipate that during this
meeting, the County staff assigned to DTSjRii team for training will also be identified.
At this meeting, the DTSjRii Project Manager will review and discuss the work schedule as presented in
this proposal and any revisions, if contemplated.
2. Network Definition- Inventory and Historical data
This task, identified as Item 1 of the Proposed Project Approach, will commence immediately after the
Kickoff meeting. The DTSjRii team will include the staff members assigned to the team for On-the-Job
Training (OJT) purposes.
The team will identify the type of data to be collected, the source of the data, data entry procedures,
laptop computers and the procedure to upload to PMS software.
The pavement network will be divided into Segment ID's and will be linked to GIS.
3. Software Installation, Testing and Training the County Staff
The consultant will install the PMS software on the County's computer and perform testing for its
satisfactory operation on the County' machine. Also, after the successful installation, the Consultant will
train the County's staff on the use of the software.
4, Field Data Collection Training
It is anticipated that during the winter months, it will not be possible to collect field data. However, the
County staff could be trained in the closs room for the collection of field data so that if the County stoff
decides to observe the field data collection process during the subsequent months, they will be familiar
with the process.
5. Field data collection
Field data collection will be scheduled as soon as the weather conditions ore favorable and the field
data could be collected without any weather related delays.
6, Report preparation and presentation for public meeting and discussions with County Staff
The Consultant will prepare 0 draft of the report which will contain description of various tasks
performed, data collected from the County Files, Field and other sources, analysis of data, results of
analysis and the 20-year Capital Repair and Replacement Plan.
Manual related to the software and field data collection will also be prepared and delivered to the
County at the conclusion of the project.
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Proposed Schedule
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41 do s
2 do s
15 do s
5 do s
Pro ect Kickoff Meetln
Network Definition - Inventor and Historical data
Software Installation, Testin and Trainin the CcU" Staff
Field Data Collection T rainin
Field Data Collection
Re ort re oration and Presentation
Our proposed schedule assumes that data collection will commence sometime in the Spring, pending
acceptable weather conditions. Our goal Is to remain productive throughout the project and to build 0
solid knowledge base between the DTS/Rii team and the Pitkin County project personnel.
Our proposed schedule ensures that the 20.year capital improvement report and the pavement
management system will be in place before June of 2007. This will allow the County to hove the
opportunity to meet with public officials and define the Pavement Management protocols for the County
between budget cycles.
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PITKIN COUNTY ROAO ANO BRlOGE MASTER PLAN & MANAGEMENT SYSTEM
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AND RESUMES
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SECTION 4.
PROJECT PERSONNEL AND RESUMES
Personnel List
A list of all project personnel appears below. Resumes for each of these
personnel follows.
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Personnel Availability
All listed personnel are immediately available to work on this project. The DTS
team is currently finishing up a project for the City of Colorado Springs, CO
and our project team will have immediate availability to support Pitkin County
for this project.
Our project management team is also involved in projects for Park County, CO
and the City of Colorado Springs. This allows us to piggyback trips to Pitkin
County, CO and save travel costs for the project. And it allows our team to visit
Pitkin County more often for on-site visits,
Table 2.
Projea Personnel
Allenlbaugh
Bart Williamson
Chief Operating Officer / Project Manager
Chief Executive Officer
DTS
DTS
DTS
DTS
DTS
DTS
DTS
Jason Amadori
Kirsten Koehn
Laura Duncalf
Mike Digby
Kamran Majidzadeh, Ph.D., P.E.
Chhote L. Saraf, Ph.D., P.E.
Cherif Amer-Yahia, Ph.D., P.E.
Mark Majidzadeh
Bernard Schubach
Karl Ruff
Program Manager
IS/Programming Coordinator
GIS Coordinator
GIS Business Development Manager
GIS Analyst
Steve Dearborn
Project Executive, Pavement Specialist
Project Manager, Pavement Specialist
Project Engineer, Pavement Specialist
Vice President, Management Information Systems
Data Processing
Data Entry, Pavement Specialist
Rii
Rii
Rii
Rii
Rii
Rii
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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DATA TRANSFER SOLurIONS. LLC
Jason, co-owner 01 DTS, has
mo"""ee1 P'oiecls lor Space
lmogirl9, Camber Corp. The
Walt Disney World Re<or/,
The Nature Conservancy
and The Reedy Creek
Improvement District. He has
extensive experience with
Asset Mcmogement,
Bio/ogicallie/d samp/irl9,
analysis, and dolo modelirl9.
Employment History
Chiel Operotir19 Ollicer
September 2004 - Present
Data Transfer Sofufions, HC,
Orlando, FL
Ma"""er o( SE Operations
200 I-September 2004
Space Imaging, Orlando, FL
Senior GIS Anolyst /Project
Manager
2000- 2001
Comber Corporation
Orlando, FL
GIS Analyst/Project Ma"""er
1997-2000
Reedy Creek Improvement
District, Orlondo, FL
Biologist/Environmental
Scientist
1995-1997
Reedy Creek Improvement
District, Orlando, FL
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Mr. Amadori has over 10 years experience and is a subiect~matter expert in
the field of asset management and tailoring solutions to meet client needs.
Extensive knowledge and experience with Geographic Information Systems
(GIS) and Global Positioning Systems (GPS). Also skilled in the integration of
technology to achieve project-specific goals and guidelines. Mr. Amadori is
a URISA-certified instructor and maintains a position on various Asset
Management Client Advisory Boards.
Collier County Transportation Services Division
Project Manager for the development of an enterprise-wide Asset
Management System for the Collier County Transportation Services Division.
Tasks included the following, Asset Colleclion - 330 miles of County-
maintained roads, Pavement Condition Assessment - 1,600 miles of
Collier roads, Data Conversion and Integrotion Services - Collier ROW
Department, Business Process Analysis ond Supporl- Collier ROW
Department, Applicotions Development - CarteGraph Form, Query, and
Report development, Land & Lond Rights Inventory - scanning, COGO and
Web Deployment of data, Stormwater doto colleclion - 330 miles of
County-maintained roads.
City 01 Colorado Springs Transportation Services Asset Management System
Project Manager for the database design, van-based data collection, data
extraction, and system integration for all of the City's sign assets. This
project included the collection of GASB.34-compliant data arlributes to
support financial accounting for the City.
Marion County Engineering Department Asset Management System
Project Manager for the development of an enterprise-wide Asset
Management System for the Marion County Engineering Department.
Responsible for managing three sub-consultants, a $2.8 million dollar budget
as well as coordinating task-dependent activities to ensure that the data was
delivered on-time and on budget, according to the County's specifications.
Walt Disney World/Reedy Creek Improvement Distriel, FL
Managed the mapping of 100 square miles of light Detection and Ranging
(LiDAR) data and 1-foot contour generation. Conducted training on
advanced spatial analysis utilizing MARS software supplied by Merrick &
Co. as well as using ESRl's 3D Analyst extension. Developed data to support
the mapping of the Phase II Stormwater NPDES permit.
The Nature Conservancy, FL
Project manager for the Nature Conservancy's mitigation project at Disney's
Wilderness Preserve. Monitored over 400 wells located along 80 transects
to study hydrological impacts of wetland restoration projects.
Educotion
M.B.A., Webster University, Orlando, Fl, 1999
B.S., Biology, Geneseo State University, New York, 1995
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Allen, c<>-owner and CEO of
015, has aver II years of
PrOflrum Manogemenl
experience worlcing on
various GIS, dalobose, and
mullimedia pro;ecls for lhe
Departmenl of
TrullSporfalion, Privale
Companies, Melrapa/ilan
Planning OrganizaliOllS, and
Cily /County Governmenls.
Employmenl H",orr
Chief Execulive OHicers
2004-present
Data Transfer Solutions
Orlanda. FL
Corporale Urban and
Regionol SoluliOllS Manager
2001-2004
Space Imaging, Orlando, FL
P'OfIrum Manager
J 996-200 J
Camber Corporation
Orlando, Fl
GIS Anolysl/TrOllSportalion
Planner
J 995- J 996
Wilbur Smith & Associates
Orlando, FL
Mr, Ibaugh hos extensive knowledge ond experience with Web
Development, Geogrophic Informotion Systems (GIS), IT, and relational
databose integrotion. Also skilled with Dotobose Monogement, Stotistical,
and Multimedia software. Experience with various support software, such as
ArcGIS, MS SQL Server, Oracle,lnformix, Maplnfo,ldrisi, TronsCAD,
Maptitude, SPSS, HCM, FSUTMS, TranPlan, and Tmodel2. Subject matter
expertise in transportation planning, geography, and urban and regional
plonning.
Chief Execulive Officer, Dala T raIlS fer Solutions
As CEO Allen is in chorge of operotions for DTS to include GIS, IT, ITS, and
RDBMS reloted services, applications, ond products, globolly. In oddition,
Allen is currently managing several efforts for regional, state, and local
governments. Successfully, developed business in the asset management,
Iransil, and Iransportalion sectors throughout the United Stotes. Monager
on several asset management and transportation projects to include: (1)
FDOT District One SCE, (2) FDOT District Two T AIMS and SCE, (3) FDOT
District Five Systems Planning, Growth Management, and TAIMS, (4) FDOT
Central Office Policy Planning and Statistics, (5) FDOT District Five Systems
Planning, GIS, and ETDM/SCE contracts and (6) several regional and local
governments (East Central Florida Regional Planning Council - CFGIS, Indian
River County, Palm Beach County, Collier County, and Lee County MPO).
FDOT Districl Five - Districl-wide Systems Planning and ETDM Support
Provided support to the Florida Department of Transportation, District Five on
multiple contracts with transportation planning services, Work Program
development and analysis, multimedia services, systems integration, needs
assessment, transportation modeling, demographic and traffic analysis, and
public involvement.
Corporate Urban and Regional Solutions Manager, Space Imaging
Developed core state and local government business market for Space
Imaging including projects in the provision of GIS, imagery, remote sensing,
and IT systems integration market.
PrOflram Manager, Camber Corporation, Orlando, FL
Program Manager and GIS specialist for various projects requiring GIS
design, analysis, and data development.
Educalion
M.S., Urban and Regional Planning, University of Iowa, Iowa City, lA, 1995
M.A., Geography, University of Iowa, Iowa City, lA, 1995
B.A., Geography, Indiana University, Bloomington, IN, 1992
B.S., Psychology, Indiana University, Bloomington, IN, 1991
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PITKIN COUNTY ROAO ANO BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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Sort brings 5 years
management experience,
including customer service,
produ<tivity standards,
resource allocation,
budgetary reporting,
em~oyeeperl<<manc~and
quality standards.
Employment History
Program Manager
2006-present
Data Transfer Solutions,
Orlando. Fl
Regional Manager
2002 - 2005
Formers Insurance, Son
Antonio, TX
Special Investigations
Supervis<<
2001 - 2002
Formers Insurance, Houston,
TX
Seni<< Special Investigator
1996 -2001
Formers Insurance, Houston,
TX
Special Claims
Representative
1990 - 1995
Farmers Insurance, Houston,
TX
Mr. Williamson as Program Manager brings 5 years management
experience and proven ability to assume challenging roles, perform in highly
visible positions, work under pressure to meet deadlines and produce strong
sustainable results. Experience working with numerous law enforcement
agencies including: FBI, ATF, Texas Department of Insurance, National
Insurance Crime Bureau, as well as other state and local municipalities.
Consistent success in surpassing quality and performance objectives. Strong
interpersonal and communication skills with demonstrated ability to develop
and maintain talent within an organization. Progressive advancement to
multi-million dollar responsibilities based on personal and professional
growth, and attainment of goals and objectives. Demonstrated success
managing projects to completion.
Program Manager, Data Transfer Solutions
Responsible for managing 011 projects within the office and maintaining
deadlines and quality control. In charge of marketing, budget controls,
proposal processes and quality assurance. Personnel management and
employee performance on day.to.day basis.
Farmers Insurance, Regional Property Claims Manager, TX
Directed the Property Claims Operation for San Antonio, Austin, Corpus
Christi and the Rio Grande Valley. Span of supervision included: 5
supervisors, 24 claims representatives, and 3 claims associates. Successfully
developed new claims handling systems thot hove increased productivity and
quality of work. Coordinated innovative programs to encourage
productivity, including peril specialization of most complex claims. During
tenure as manager, achieved excellent record in management and file
quality standards with 0 92% increase in quality. Responsible for financial
and operational planning, employee performance and pay increases, quality
assurance, employee morale and customer experience ratings. Responsible
for employee allocation as related to claims volume and for personnel
evaluation.
Farmers Insurance; Special Investigations Unit Supervisor, TX
Managed the South Texas team, which coordinated fraud identification and
the investigative process. Implemented investigations of organized ring
activity in mold claims and staged auto accidents. Oversaw staff hiring and
training providing the tools required to reach expectations and achieve
objectives. Researched and recommended technical solutions. Recognized
for achieving successful investigation of an organized criminal property ring
with 6 federal convictions and ordered restitution of over $7 million.
Education
B5, Business Marketing, Indiana University, Bloomington, IN,1989
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
DATA TRANSFER SOLUTIONS, LLC
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Steve brings a wealth al
knowledge to D1$, based on
over 7 yeots 01 GIS
programming ontl
opplications development.
Employment History
IS/Programming Coordinotor
2004-present
Data T ronsfer Solutions
Orlando, FL
IS/Programming Coordinator
2003.2004
Space Imaging, LLC
Orlando, FL
GIS Programmer/Analyst
1999-2003
Conin Associates
Orlando, FL
GIS Analyst
1998
Geomatics International
Burlington, Ontario, Canado
Mr, Dearborn leods the development of GIS applications far transportotion
(routing, 911, address matching), land use planning (development
applications, forecasting, site suitability), and environmental planning
(suitability studies). Steve has extensive knowledge in the operation of
Environmental Systems Research Institute's (ESRI) ArcGIS 9, ArcView 3, and
MapObjects on Windows platforms. He is proficient at performing spatial
and attribute queries with the various ArcGIS modules, as well as customizing
Graphical User Interfaces (GUI's) with Visual Basic, ArcObjects, MapObjects,
and Arc Macro Language (AML).
Lead Programmer, Florida Department 01 Transportation, Distriel 2
Created 0 methodology that converts the District's traffic networks to 0
linear Reference System and associates them with their Road Classification
Index (RCI) data.
Lead Programmer, MErROPLAN ORLANDO, FL
This project involves the update and improvement of the Future land Use
Allocation Model that was produced in Arclnfo AMl with a MapObjects
interface. The new application will run entirely in ArcGIS 9.
Lead Programmer, Collier County
Converted the County's extensive road network to a Linear Reference System
and associated all of their roadway assets to the lRS. This included signs,
traffic signals, storm drains, turn bays, lane markings, etc.
Lead Programmer, Florida Department 01 Transportation, Oistriel 5
Created an ArcGIS extension, with Visual Basic and ArcObjects that enables
FOOT staff to input their Soil Boring Drilling locations as a database of
latitude and longitude points.
Lead Programmer, Jacksonville Transit Authority, FL
Produced an ArcGIS extension, with Visual Basic and ArcObjects that allows
the Jacksonville Transit Authority to view their existing special needs transit
trips and then calculate the optimal destination for each pick-up location.
This tool helps to plan the JT A's special needs trips more efficiently.
Additional GIS Projects include:
. -lead Programmer, Osceola County. Special Assessment Dept., FL
. -lead Programmer, South Florida Water Management District
. .Lead Programmer, Florida Deportment Of Transportation, District 5
. -Lead Programmer, Snohomish County Planning Department, WA
. -lead Programmer, Sunshine State One Call Of Florida
Educotion
GIS Application Specialist Cert., Sir Sandford Fleming College, Lindsay, Ontario, 1997
Bachelor of Arts in Geography, University of Western Ontario, London, Ontario, 1997
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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DATA TRANSFER SOLUTIONS, LLC
Ki,.ten has exterWve
experience in GIS and
do/abase analysis, as we/I as
programming and application
development.
Employment History
GIS Coordinator
200.4-present
Data Transfer Solutions,
Orlando, FL
GIS Analyst
2003-2004
Space Imaging, HC,
Orlando, FL
GIS Analyst
2000-2003
Canin Associates
Orlando, FL
Ms. Koehn has extensive knowledge and experience with Geographic
Information Systems (GIS) including ESRl's ArcGIS 9.x, 8.x, ArcView 3.x,
ARC/INFO and 3D Analyst, Spatial Analyst, Image Analyst and Network
Analyst extensions. Experience creating mobile GIS applications using
ArcPad Application Builder. Knowledge of programming languages
including AMl (Arc Macro Language), Avenue, Visual Basic and C++. Basic
knowledge of HTMl and ArclMS.
City of Royal Palm Beach
Creation of ESRI geodatabase containing pavement conditions, roadway
lighting locations and sign location in the City of Royal Palm Beach.
Florida Department of Transportation - District 5
This project involved researching into available geospatial data sources for
the nine counties in District 5. Availability of data, status of data and format
of data was analyzed to determine preferred data sources cnd process for
obtaining recent accurate data.
GIS Analyst, Volusia MPO Sidewalk Safety Study
This project was a study of the safety of sidewalks surrounding elementary
schools located in Vol usia County. Analyzed bicycle and pedestrian crash
data and sidewalk inventory to determine existing conditions around
selected schools. Prepared maps and graphics for use in the final report.
GIS Analyst, METROPLAN Orlando Development of Socio-Economic Data
For METRO PLAN Orlando helped develop their 2004 base year Socio-
Economic base data. Obtained land-use, transportation, environmental and
ownership GIS data for a tri-county area. Directed staff resources in the
process of geo-coding and locating employment points and school locations.
GIS Anolyst, FOOT Central Office SCE Training
This project involved the training of FOOT personnel on the process of
collecting and analyzing socio-cultural data. Created maps and documents
that were used as exercises during the training.
Project Manger, Fort Lauderdale Parks Public Realm Plan
This project involved the creation of impact fees, a parks master plan and
design guidelines for the City of Fort lauderdale.
Additional GIS Projects include:
. GIS Analyst, Mobile WAVE Transit System
. GIS Analyst, METROPlAN Orlondo lYNX Study
. GIS Analyst, Indian River County MPO Community Profiles
. GIS Analyst, FOOT ~istrict 5 Work Program Public Hearings
. GIS Analyst, Arabian Ranches, Oubai, United Arab Emirates (UAE)
Education
GIS Application Specialist Certificate, Sir Sandford Fleming College, Ontario,1999
B.E.S., Geography, University of Waterloo, Canada,1997
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PITKIN COUIm' ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
DATA TRANSFER SOLUTIONS, LLC
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Laura brillflS three years 01
Tramportation P/annilll/ ancI
GIS experien<e to 015.
Employment History
Busi...... Development
Manager
October 2006-present
Data Transfer Solutions,
Orlando, FL
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Tramportation Planner
January 2005 - Odober
2006
Dyer, Riddle, Mills, &
Precourt, Inc., Orlando, FL
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Ms. Duncalf has several years of experience in many areas of
Transportation Planning encompassing work for the Florida Department of
Transportation, County and Municipal governments. Her experience has
included a wide range af activities such as MPO long Range Transportation
Plan (lRTP) Updates, development and comprehensive plan review,
Developments of Regional Impact (DRI) and Project Development and
Environment (PD&E) Studies. Ms. Duncalf also spearheaded the public
involvement efforts for the 1-95 and SR 48 Project Development and
Environment Studies. She is familiar with a variety of software programs
used in transportation planning applications, including Highway Capacity
Software (HCS+), AutoCAD, ArcView 3.2, ArcGIS 8.1 and ArcGIS 9.1,
Microstation VB, Trip Generation, Internal Capture and Pass By Software
(TIPS), Traffic Trends Analysis software, CUBE, Environmental Screening Tool
(EST), and the Florida Department of Transportation's District 5 Project
Diaries. Ms. Duncalf is currently a member of the American Planning
Association (APA), Central Florida Regional/GIS User's Group and the Seven
Hills Regional/GIS User's Group.
General Transportation P/annilll/ Continuing Contracts
Served as Assistant Project Manager performing traffic study reviews for
several continuing contracts, including lakeland, lake Mary, Mount Dora and
Sanford. Efforts involved client coordination and conducting periodic reviews
of Traffic Impact Analyses and Developments of Regional Impact (DRI).
FOOT District Five Comprehemive Plan Reviews
Performed reviews of several Comprehensive Plan Amendments for District 5.
Utilized GIS to develop maps and determine the level of Service (lOS) for
every State Road segment within each projects study area.
FOOT District Five ETDM Project Summaries
Developed project summaries and other information packages for District 5.
Collected field data, calculated safety ratios and crash rates, prepared
project description and purpose and need statements, and utilized the
Environmentol Screening Tool (EST).
Collier County MPO Long Range Tramportafion Plan (LRTP) Update
Responsibilities for this project included developing the Goals, Objectives
and Policies, Measures of Effectiveness, General Unit Cost Estimates and
Project Cost Estimates.
Education
B.S., Community and Regional Planning, Transportation Emphasis, Iowa State University,
Ames, lA, 2003
J-< ___.__._____~___~._~______
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM 29
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DATA TRANSFER SOLUTIONS, LLC
Mike has 6 years experience
in network administration,
web development, and
programming applications.
Employment History
Web Programmer/Data
Analyst
2004.present
Data Transfer Solutions
Orlanda, FL
GIS Programmer/Analyst
2001-2004
Space Imaging, ltC
Orlando, FL
GIS Programmer/Analyst
2000- 2001
Camber Corporation
Orlando, Fl
Web Programmer
1998-2000
Self-Employed
Orlando, Fl
Computer Skills
. Languages: Programming in C, Visual C, Visual Basic, PERL, HTML, Java,
JovoScript, Oracle, Active X, Floshmedia, Poscal, Ro1e, Avenue, AML, PH?
. Operating Systems: Windows 95, 98, NT, 2000, XP, Linux, Unix, DOS
. Appl1cations: CarteGroph, Azteca Cityworks, MS SQl Server, Excel, Microsoft
Project, Access, PowerPoint, Visio, Oracle, ArcYiew, front Page, Real Medic,
Arclnfo, ArclMS, AutoCad, Macromedia Studio MX
Florida Department of T ransporlation, District Five
Collected District Fives Work Program data to be used as the latest Five
Year Work Plan lor the District. Created several dillerent maps overlaying
and modilying the theme a lew examples are: legislative Districts, AADT
Traffic counts, Access Management C1nd Strategic Intermodal Transportation
Systems.
Florida Department of Transportation, District Five
Work Program Public Hearings: Designed alternative alter photographs
Irom aerial imagery. Created several map templates and layouts lor
presentation graphics. Integrated video, photography, and GIS images into
multimedia presentation software.
Florida Department of Tramportatian, District Five: TAlMS
Developed a web-enabled form, query, mapping, and reporting interface
for display, update, and analysis of various transportation data sets using
ArclMS, Perl, and JavaScript.
ArelMS Application Programming
Developed several ArclMS applications lor METROPLAN Orlando, Osceola
County Government, Collier County Government, Lee County Government,
Florida Department 01 Transportation, and RClD Aquatic Plant Inventory
ArcPad Form.
Asset Management
Exported a variety of tables from assets, personal rates, equipment, and
inventories 01 stock and job/task lists to be imported into CarteGraph. Asset
Management System development lor: Collier County Right-ol-Way
Acquisition System and Transportation Asset Management, Marion County
Facilities Work Management System and Parks Work Management System.
Web Programming
Web programming lor: Indiian River County, Palm Beach County,
METRO PLAN Orlando, District Five, District Two ETDM, Wave Transit, 1-10
Master Plan and 1-95 Master Plan, Navajo Project Management Website
and The Virginian Website.
GIS Programming
Transported a large amount of data into ArcYiew and into a Web-based
Geographic Inlormation System application. Reprogrammed the search
report and rendering tools using Visual Basic, Java and HTML.
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Karnran Majidzadeh, Ph.D., P.E.
Project Executive, Pavement Specialist
Educational Backaround
Ph.D., Civil Engineering, University of Illinois, 1963
Master of Science, Civil Engineering, University of Illinois, 1960
Civil Engineering (with high honors), Teheran University, Iran, 1958
Reaistrations
Registered Professional Engineer, Ohio Registration No. 45049
Affiliations/Honors
Member of task force scientific group II. and member of editoriai staff for preparation of a report
on pavement management systems for the Organization for Economic Cooperation and
Development (OECD).
Summary of Experience and Responsibilities
Dr. Majidzadeh, Emerijus Professor of Civil and Environmental Engineering at OSU, has over 30
years of experience in airport landside and airside pavement evaluation and management. Dr.
Majidzadeh serves as Principal in Charge and Project Executive for Rii's major pavement
management, geotechnical and construction testing projects.
Proiect Experience
City of Columbus Roadway Design and Evaluation Studies -Project included review of
design standards of City streets and prepare recommendations for updating these standards,
Field evaluation of selected design standards, Analysis of Dynaflect data for various streets and
roads
Ohio Department of Transportation, Pavement Management System - Principal Investigator
on research projects for the development of pavement management systems for ODOT, coid-
recycling, rehabilitation projects, load-equivalency studies, material research and evaluation of
sulfur-extended asphaltic mixtures using low-quality aggregates.
Principal in Charge of PMS development for Rickenbacker Port Authority, Columbus
International Airport, Franklin County, City of Columbus, City of Howell, and other cities and
counties in Ohio.
Master Plan Update for Dayton General Airport - Project included conducting visual surveys,
FWD tests, Property Plan update and Obstruction Surveys and performed engineering analysis
to prepare 5-year pavement rehabilitation plans. Data analysis performed by MicroPAVER
software.
Master Plan Update for Youngstown Municipal Airport - Project included conducting
deflection tests by FWD, obtained cores of the pavement and samples of the subgrade and used
the resu~s of tests to perform engineering analysis and prepare recommendations for the
rehabilitation of the pavements.
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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DArA TRANSFER SOLUTIONS, LLC
Principal Investigator on research projects sponsored by the Federal Aviation
Administration, including development and implementation of non-destructive testing programs
and material characterizations for national/international airport, use of epoxy concrete, statisticai-
based spec~ications, and lime-fly ash concrete airport design.
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Project Investigator for research projects sponsored by the Federal Highway
Administration related to construction material, pavement design and maintenance
management. Evaluation of new FHWA Overlay Design Procedures, Mechanistic Design of
Rigid Pavements, Application of Fracture Mechanics to Flexible Pavements, Development of
Damage Equations, and Mechanistic Analysis of Reflection Cracking.
Publications:
Kamran Majidzadeh, "A Mechanistic Approach to Rigid Pavement Design," Concrete Pavements,
AF. Stock, editor, copyright 1988.
Authored 150 papers in national and international conferences related to airports and pavements,
geotechnical and materials engineering.
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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DATA TRANSFER SOLUTIONS, LLC
Chhote L. Saraf, Ph.D., P.E.
Project Manager, Pavement Specialist
Educational Backaround
. Ph.D. in Civil Engineering, The Ohio State University, Columbus, 1973
. Master's degree in Highway and Traffic Engineering, Univers~y of Roorkee, India, 1962
. Bachelor of Science in Civil Engineering, Banaras Hindu University, India, 1960
Reaistrations
Registered Professional Engineer, Ohio No. 56770
Registered Professional Engineer, Cal~ornia No. 29669
Summarv of EXDerience and ResDonsibillties
As Director of Pavement Engineering, Dr. Saraf is actively involved with managing and
performing work in the areas of pavement design and pavement management, with emphasis on
the following items: development of the distress prediction and maintenance cost models for use
in the network level Maintenance Management Systems for the Ohio Department of
Transportation; life cycle cost analysis of various rehabilitation altematives for U.S. highway
agencies; transportation planning studies for the State of Ohio; and highway, airport landside and
airside pavement evaluation and design using visual surveys, non-destructive testing devices,
pavement cores and soil samples; conducting analysis with MicroPAVER and other PMS
software systems; preparation of specifications and standards.
Project EXDerience
City of Columbus Roadway Design and Evaluation Studies - Project Manager/Senior Project
Engineer- Review of design standards of City streets and prepare recommendations for updating
these standards, Field evaluation of selected design standards, Analysis of Dynaflect data for
various streets and roads.
City of Upper Arlington, 2001 Street Maintenance Program - Preliminary phase included
engineering and field assessment and evaluation of pavements, curbs, drainage, etc.; prepared
design and construction documents for sixteen (16) streets, which included complete street
reconstructions, milling and overlay of surfaces and replacement of curb and gutter sidewalks.
Delaware County Annual Roadway Program (1996-2000) - Provided pavement-engineering
services including pavement condition surveys, pavement strength evaluations and engineering
design recommendations over the past several years to the Delaware County Engineers Office.
The following individual projects listed were completed timely with no additional design
amendments:
Porter Central Road Condition Evaluation Studv, Delaware Countv. Ohio.
Performed an engineering evaluation of a roadway section of Porter Centrai Road
between S.R. 656 and Kenny Road to identify cause of failures along the roadway.
Evaluation of roadway included visual assessment, coring and sampling of pavement
and subgrade materials for testing. (2000)
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DArA TRANSF'R SOLUTIONS, LLC
1998-1999 Resurfacina Roadwav Sections, Pavement Evaluations Reoort
Performed a study for Delaware County's Resurfacing Program that included deflection
test on roadway sections for "Before" and "After" conditions, The study included
roadway sections for Ostrander Road, (C.R. 163), Concord Road, (C.R. 129), Center
Village Road, (C.R. 25), County Home Road, (C.R. 65), Radnar Road, (C.R, 198),
Liberty Road, (C,R. 9), Warrens burg Road, (C.R. 172), Ashley Road, Cheshire Road,
Harlem Road, Miller-Paul Road.
Old State Road Pavement Evaluation. Delaware Countv. Ohio
Performed and investigation to determine the condition of a section of Old State Road
and driveway of Orange Township Fire Department. A series of defiection tests were
taken and core sampies of pavement were obtained for this evaluation.
Ohio Turnpike, 3'" Lane Addflion - Principal investigator on pavement investigations,
conducting deflection and smoothness testing and pavement design for 160 miles of roadway.
City of Forest Park, 5-Year Pavement Management Program
Pavement Management System, ODOT, PMS-II and PMS-III
Publications:
"Effect of Reinforcement on Fatigue Life of Asphalt Beams" with K. Majidzadeh and W.O.
Tribbett. Transportation Research Record # 1534,1996,
"Distress Prediction Models for a Network Level PMS," with K. Majidzadeh. Transportation
Research Record # 1344, 1992.
"Life-Cycle Cost Analysis ot the Ohio Pavement Rehabilitation Demonstration Projects," with J.C.
Kennedy, Jr., and K. Majidzadeh, Transportation Research Record # 1307,1992.
"Ingredients of a Third Generation Pavement Management System for the Ohio Department of
Transportation," with K. Majidzadeh and J.C. Kennedy, Jr., ASTM STP 1121, 1991.
PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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Cherif Amer-Yahia, Ph.D., P.E.
Project Engineer, Pavement Specialist
Education:
Ph.D., Electrical Engineering, University of Tizi-Ouzou, Algeria, 1999
Master of Science, Electrical Engineering, University of Bridgeport, Connecticut, 1984
Bachelor of Science, Eiectronics, University of Aigiers, Algeria, 1981
Reaistrations:
Professional Engineer, OH, #70917 (2006)
SummatV of Exoerience:
As a Project Engineer, Dr. Amer Yahia has worked in the field of Ground Penetrating Radar
(GPR) data acquisition, processing, interpretation, and report wtiting. He has extensive practicai
and technical experience conducting GPR surveys using antennas with various frequencies. Dr.
Amer Yahia has done numerous projects including inspection of bridge decks and concrete,
evaluation of pavements condition, joints condition, and layers thicknesses, detection of voids in
concrete structures, location of pipes, tanks, cables, and bouiders, and mapping landfill and
trench boundaries. Dr. Amer-Yahia has conducted Pavement Condition Rating (PCR) surveys
using techniques developed by Resource Intemational, inc. and recorded pavement conditions of
each street segment. He has also conducted non-destructive testing of pavements by Falling
Weight Defiectometer and measurement of bridge deck roughness by Profilometer.
Proiect EXDerience:
City of Forest Park, Ohio - Pavement Maintenance Evaluation Study. Conducted a Pavement
Condition Rating (PCR) survey and recorded pavement conditions of each street segment.
Conducted as well a non-destructive testing of pavements by Falling Weight Deflectometer
(FWD).
Parking structure of Dayton Hydraulic Parking Garage - GPR testing of location of areas of
deteriorations of the concrete ramp.
City of Columbus, Ohio - Conducted a GPR survey and a non-destructive testing of pavements
by FWD.
Ohio Department of Transportation, District 8 - GPR scanning for Pavement Layer
thicknesses for Rehabilitation of Roadway sections.
Ohio Department of Transportation, District 6 -GPR analysis of location of areas where large
size voids may be present under the parking lot pavement.
Publications:
Todd Majidzadeh, Cheri! Amer-Yahia, Bridge and Road Inspection Using GPR, ASNT Fall
Conference & Quality Testing Show 2005, Columbus, Ohio, 17-21 October, 2005.
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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DATA TRANSFER SOLUTIONS, LLC
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Vice President, Management Information System
Educational Backaround
Bachelor of Science in Business Administration, Management Information Systems, The Ohio
State University, June 1992
Certifications
Certified Netware Engineer, March 1993
SummaIV of EXDerience and ResDonsibilities
As Vice President of Management Information Systems, Mr. Majidzadeh is responsible for
managing computer resources and department personnel, coordinating product development,
systems analysis, database design, and network and database administration.
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Proiect EXDerience
Pavement Management System 3.0 - Analyst and product deveiopment coordinator for this
DOS-based pavement management system for cities and counties. This PMS uses a priority
ranking system based on inventory, pavement condition, and history to produce a single-year
maintenance plan.
Ohio Turnpike Pavement Management System - Analyst and developer for this PMS
software, which produces six-year optimal plans, graphical representation of current pavement
conditions and predicted deterioration using data collected from a mobile data collection vehicle.
Optimal plans are created using a linear programming software package to solve for either cost
minimization or benefit maximization.
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Geographical Information Systems - Integrated pavement management software and Global
Positioning Receivers with Maplnfo and NavCore.
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Highway Maintenance Management System - Designed and implemented hardware and
software specifications for the highway maintenance management system for the Kingdom of
Saudi Arabia. The system allows Intel-based PCS running appiications developed with Oracle
Toois to access data stored in an Oracle RDBMS on a RISC workstation using TCPilP and
SQL 'Net. Mr, Majidzadeh was also responsible for final implementation and integration of the
database and its applications,
Unified Methodology for Airport Pavement Analysis and Design - Analysis and design of
software appiications in the UnixiX Window environmental for the Federal Airport Association
along with Battelle Memorial Institute. The applications analyze existing landing zones given
various pavement attributes, environment conditions and aircraft load specifications. The system
uses 3-D graphics and finite eiement analysis to determine failure points of pavements.
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Bernard Schubach
Data Processing
Education
Bachelor of Science, Computer and Information Science, 1993
Master of Science, Industrial and Systems Engineering, 2000
Summary of Excerience and ResDonsibiiities
As a Senior Software Engineer, Mr. Schubach is involved with project design and development of
software appiications. His experience includes: Pavement Management System - Wrote C and
C++ programs to graphically present various pavement deterioration models. Plotted the field
data versus the predicted data, then used artificial intelligence techniques to determine
optimization factors from the graph.
Proiect Excerience
Pavement Management System/Geographic Information System v4.0 - Analyst and
developer for this Windows PMS/GIS software. This software contains an integrated GIS with the
PMS software, and can also optionally interface with popular third-party GIS packages such as
ArcView and Maplnfo. User interface is fully Windows ga, Windows ME, and Windows 2000
compliant, and is easily customizable by user. Analysis technique is priority ranking aigorithm.
Software consists of Inventory module, Condition module, Historical module, Traffic module, and
Reporting and Graphing modules. Data may optionally be input from a mobile data collection
device. Software is totally modular, so that modules may be customized to meet the needs of
clients. Created color-coded maps so that the city engineer could instantly determine which road
segments needed reconstruction.
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End.user support for Web Data Management and Reporting System, Pavement
Management System 4.0, PMS 3.1, PMS 3.0, PMS with GIS Interface, Geolab lab
management software, Concrete Reporting System, Overlay Analysis of Rigid Pavements and
Flexible pavements, ODOT PMS-II, Sign Management System, and Highway Maintenance
Management Systems.
Pavement Management System v3.1 - Analyst and developer for this PMS software, which
produces six-year optimal plans. graphical representation of current pavement conditions and
predicted deterioration using data collected from a mobile data collection vehicle. Optimal plans
are created using a linear programming software package to solve for either cost minimization or
benefit maximization. Life cycle anaiysis allows decision-maker to conduct cosUbenefit analyses
over a user-defined lifetime. Mr. Schubach customized this system to meet the needs of several
different municipalities, states, provinces, and the Kansas Turnpike.
Overlay Analysis of Rigid Pavements - Wrote entire application in C and C++. The program
uses a Graphical User Interface (GUI), allowing "point and click" entry of data, and the results are
parsed and displayed in a customizable report. Both data and results can be stored in and
retrieved from computer files.
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ODOT PMS.II . Analyst and programmer for this upgrade to the Ohio Department of
Transportation's Pavement Management System. Ten-year pavement data was analyzed to
determine past trends: these trends were implemented into the new system. Mr. Schubach
developed routines to import past data into the new system; the system accounts for skid, PSI,
rutting, and Pavement Condition Rating data, and performs a priority ranking of the State
Highway System roads.
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Karl E. Ruff
Data Entry, Pavement Specialist
Summarv of Exoerience and ResDonsibilities
Mr. Karl Ruff has extensive experience in the field of Ground Penetrating Radar (GPR), planning
and executive of field survey, data acquisition and anaiysis of data. Mr. Karl Ruff has also
conducted pavement and bridge condition survey, non-destructive testing of bridge decks by
Delametect, non-destructive testing of pavements by Falling Weight Deflectometer, and
measurement of bridge deck roughness by Profilometer.
As a Project Researcher to Infrastructure Management Services and Information Technology
Department, Mr. Ruff has assisted in numerous pavement management projects. The
assignments have involved searching city and county records for pavement maintenance
histories and other relevant data, as well as contacting officials regarding relevant pavement
information. In addition, Mr. Ruff performs computer hardware/software configuration and
maintenance; software installation; technical support; network troubieshooting; and software
instruction.
Proiect Exoerience
Collection of pavement rating form data for the Kingdom of Saudi Arabia - Mr. Ruff procured
climatological data on Saudi Arabia to create specific regions pertinent to pavement degradation,
and reorganized map and road diagram data into a format practical for data processing. He aiso
searched for data errors and error patterns, and made the appropriate corrections.
ODOT - Pavement Condition Rating (PCR) revising database work.
Provided data entry for the Forest Park, Ohio, Pavement Management System, and for Access
Ohio.
Devised nomenclature for computer indexing of roads in Findlay, Ohio.
Research for Hoffman Estates in Illinois.
Writing of user manuals for Quebec, Kansas Turnpike and Saudi Arabia HMMS.
ODOT - Research for database manual.
Research of new hardware - Psion Workabout.
Computer hardware and network maintenance; software installation, upgrades and maintenance.
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SECTION 5.
SIMILAR WORK
Project write-ups of similar work by both DTS and Rii follow on the next page.
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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DATA TRANSFER SOLUTIONS, LLC
Solutions
. Development and
implementation of
Pavement Management
System
. Asset Management
. GIS
. mopping
. data collection
. GPS collection
. project management
website
Reference
Quint Pertzch
City of Golden
911 10th Street
Golden, CO 80401
303-384-8000
Qpertzsch@ci.golden.co.us
Dote
July 2006 -
Present
Value
$120,000
DTS Staff who worked
on the project
. Jason Amadori
. Allenlbaugh
. Mike Digby
. Steve Dearborn
. Kirsten Koehn
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Summary
The City of Golden, CO contracted with Data Transfer Solutions to collect
roadway data related to their pavement infrastructure. The project
consisted of video data collection of pavement distresses throughout the
City.
DTS worked closely with City Engineers to identify the types of distresses
located throughout the City and created a pavement management plan
utilizing historical data related to their pavement management program.
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Once all of this information has been collected, it will be integrated with
the Cartegraph Asset Management Software and deployed throughout the
City to proactively manage their asset infrastructure. DTS worked with the
City to develop performance curves specific to the City's pavement and the
associated maintenance, repair and rehabilitation criteria used to prioritize
segments for the City's Capital Improvement Program.
All data was delivered in an ESRI geodatabase and is directly linked to the
City GIS for updates and data maintenonce between departments.
Project Management Webs;te: htto:/ /citvofaolden.edats.com/
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DATA TRANSFER SOLUTIONS, LLC
Solutions
. Development and
implementation of
Enterprise Geodotobase
. Asset Management
. GIS
. mapping
. data collection
. GPS collection
. media collection
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Reference
John Love
1050 Royol Palm Beach
Bvd
Royol Palm Beach, FL
33411
561-790'2612
i1ovelWrovoloalmbeach.c
om
Date 2/06-10/06
Value $126,665
DTS StaH who worked
on the project
. Jason Amador!
. Allen Ibough
. Jill Stanford
. Mike Digby
. Derek Bryan
. Steve Oearborn
. KirstenKoehn
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Asset Management System Development Project Summary
This project involves assessing the value ond condition of the Village's
assets and referencing that informotion to an occurote and up-to-date
Geogrophic Information System (GIS) basemap. This will provide the
fromework necessary to the development of a Roadway and Utility
Asset Inventory Database and GASB.34-compliant financial report.
This project involved the video logging of all Village roads and the
extraction of above-ground infrastructure. The infrastructure included
signs, signals, roadway lighting, stormwater and pavement condition.
All of this data is stored in the Village's enterprise GIS data repository
and maintained by Village staff on 0 periodic basis.
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Our team is also providing information related to the creation of a
Pavement Management System. Alternatives are provided for specific
data collection methodologies, os well os the costs associated with these
methods. These alternatives provide the Village with information to
create their Capital Improvement Plan for Fiscal spending. All of this
information ultimately fuels their GASB.34 financial report, which DTS
created using the estimated historical cost of their current infrastructure.
PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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Solutions
. Development and
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Enterprise Geodatabase
. Asset Management
. GIS
. mapping
. data collection
. GPS collection
. media collection
. project management
website
Reference
Andy Richter
City of Colorado Springs
30 South Nevada Avenue
Colorado Springs, CO
80903
arichter(cj)sorinasaov.com
Date
July 2006 -
Present
Value $120,000
DTS StaH who worked
on the project
. Jason Amadori
. Allenlbaugh
. Mike Digby
. Steve Dearborn
. KirstenKoehn
Summary
The City of Colorado Springs contracted with Data Transfer Solutions to
collect roadway asset data related to their traffic infrastructure. The
project consisted of a needs ossessment thot defined the following:
o Asset infrastructure to be collected
o Project Extents
o Attribute Information
o location Descriptions for each Asset Type
Once all of this information has been collected, it will be integrated with
the Cartegraph Asset Management Software and deployed throughout the
City to proactively manage their asset infrastructure.
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Data Transfer Salutions has also worked with the City ta identify the
future direction of the Asset Management System and how it will
operate in an enterprise-wide environment. This will involve the
integration of legacy databases that have historically been used
throughout the City, but are not supported by current database
applications. This is to ensure that past investments are leveraged in
future applications.
Project Management Website: hlla:/ /csorinas.edats.com/
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DATA TRANSFER SOLUTIONS, LLC
Solutions
. Development and
implementation of
Enterprise Geodotabase
. Asset Management
. GIS
. mapping
. data collection
. GPS collection
. media collection
Reference
Bill Baldus
2885 S. Horseshoe Drive
Naples, FL 34104
239-530-5307
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Value $455,635
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on the project
. Jason Amadorl
. Allenlbaugh
. Jill Stanford
. Mike Digby
. Derek Bryon
. Steve Dearborn
. KfrstenKoehn
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Summary
This project involves ossessing the value and condition of all of the
County's existing assets ond referencing that information to an accurate
and up-to-dote Geographic Information System (GIS) basemap. This
will provide the framework necessary to the development of a
Roadway and Utility Asset Inventory Dotabase.
This project involves the development and implementation af an
Enterprise Geodatabase - Asset Management System
(ArcGIS/ArcSDE/and ArclMS) that leverages a relational database
management system (MS SQL Server) and enables the County to
maintoin all assets at a most desirable condition, within time, budgetary
and policy constraints. Our team understands that the averall goal of
the project is to create an accurate and comprehensive roadway,
stormwater, and sewer asset inventory database for all County
maintained roads (approximately 1,330 miles).
Our team is also providing information related to the creation of a
Pavement Management System. Alternatives are provided for specific
data collection methodalogies, as well as the costs associated with these
methods. We understand that the goal of this Pavement Management
System is to assess the overall health of the County-maintained
roadway network and to develop maintenance policies to maintain the
network at a level of service conducive to the high standards of the
County's residents.
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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DATA TRANSFER SOLUTIONS, LLC
Solutions
. Development and
implementation of
Enterprise Geodatabase
. Asset Management
. GIS
. mapping
. dato collection
. GPS collection
. media collection
. project management
webslte
Reference
Scolt Vandeventer
Marion County
Information Services
Department
41 2th SE 25th Ave.
Ocala, FL 34471-9101
352-671-8813
Date 2002-2004
Value $2,400,000
DTS Staff who worked
on the project
. Jason Amadori
. Allenlbough
. Mike Digby
. Steve Dearborn
. KirstenKoehn
Summary
Development of an Asset Management System to support the
Engineering Department's daily maintenance of roadway and
infrastructure; the system tracks the locatian, condition, value and any
other related information of these assets. Provide a work order
management system to track maintenance orders and schedule
equipment and personnel. Provide a solution to track all mointenance
activities related to roadway infrastructure including: Pavement
Condition Assessment and maintenance activities
Our team is also providing information related to the creation of a
Pavement Management System. Alternatives are provided for specific
data collection methodologies, as well as the costs associated with these
methods. We understand that the goal of this Pavement Management
System is to assess the overall health of the County-maintained
roadway network and to develop maintenance policies to maintain the
network at a level of service conducive to the high standards of the
County's residents.
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5.1 Rij Project Profiles
Pavement Management System
City of Findlay, Ohio
The Pavement Management Evaluation Study conducted for the City of Findlay, Ohio, utilizes an
optimization approach. In particular, the PMS-3.1 system, developed by Rii was employed in the
analysis of Findlay's pavement network. The objective of the study was to rate a selected portion of
the pavement network of Findlay and to estimate the maintenance budget requirements for a six-year
planning period. Part of this Rii study included organizing the existing inventory data for each roadway
segment with the City of Findlay, conducting a pavement condition rating (PCR) survey and non-
destructive pavement testing empioying the Falling Weight Deflectometer (FWD), and preparing
preliminary maintenance programs for 1995 based on three different budget levels.
Pavement Management System
City of Forest Park, Ohio
Rii conducted a Pavement Maintenance Evaluation Study of the street network of the City of Forest
Park originally in 1983 using the Pavement Management System developed by Rii. This study
included: surveys for pavement condition rating. gathering data related to pavement inventory and
maintenance performed in the past, measuring structural strengths of selected pavement was
measured by a Falling Weight Deflectometer (FWD) and creating the database. The report of the
study contained the results of various tasks performed and recommendations for the maintenance of
streets and estimated costs for the next five years (or a five-year maintenance program). Similar
studies were requested and performed in 1987, 1994 and 1999; each time a five-year maintenance
program was developed and included in the report. />s a result, a sign~icant improvement in the
condition of the streets has been observed as an illustrated in the figure shown
Pavement Management System for Jackson County Roadway Network
Jackson County Engineer's Office, Ohio
A pavement management system was implemented for Jackson County, Ohio's 296 miles of
roadway network and customized to cover Jackson County requirements. The roadway
network is mainly composed of two lane collector (42%) and local roads (58%). Rii utilized
PMS 4.0 for Windows 95 NT which uses the latest relational data base design and modeling
methodologies for rapid access and querying, programming and modularity and future
enhancement. This PMS system will assist Jackson County in identifying maintenance and
rehabilitation needs and budget formulation. Activities developed and accomplished during the
project included:
. Development of a pavement network inventory
. />ssessment of pavement condition
. Development of maintenance and rehabilitation strategies
. Recommendations for a five year budget formulation
Data was entered into a Database Management System, which was developed by Rii. The software
allows the user to enter data, edit existing data, retrieve data by ad hoc quarry and print pre-formatted
reports.
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PITKIN COUNTY ROAO ANO BRIDGE MASTER PLAN & MANAGEMENT SYSTEM 4S
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The condition of the pavement surfaces was visually inspected and the results entered in the
Pavement Condition Rating (PCR) field recording forms, This rating method provides for a procedure
of un~ormiy identifying and describing, in terms of severity and extent, and pavement distress,
Milepost and identification points for county and township roads were taken from the database
provided by the county and verified during the field survey, Each road segment was rated
independently,
Employing the PMS system, the most appropriate maintenance strategy was determined for each
roadway segment by the system, A number of maintenance alternatives were considered in the
analysis by PMS 4,0, These alternatives were routine maintenance, crack sealing, surface treatment,
slurry seal, routine overlay, designed overiay and reconstruction,
Based on information provided by the county, a maintenance Priority and Strategy Report was
developed employing a prioritization moduie, The priority assignment yielded a listing of the roadway
segments with their assigned relative priority ranking, The priority ranking was based upon the PCR,
and functional class for each roadway section. Each segment was given a recommended maintenance
strategy and the estimated construction cost. Employing the Priority and Strategy Report along with
the given annual budget, a set of projects was selected for the five year of Maintenance and
Rehabilitation Program,
Update ODOT PMS.II (Version 95)
Resource International, inc, developed a second generation pavement management system (PMS-II)
for analyzing ODOT's roadway network using a priority ranking approach, which had been in use for
several years, The Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991, however,
required each state to have a PMS that included specific features described in 23 CFR Part 500,207 of
the Federal Register dated 12-1-93, Resource Intemational, therefore, updated the ODOT's PMS-II to
incorporate the specific requirements of ISTEA. The updated PMS-II in its current form includes the
following features:
. Predicts the pavement condition for the analysis period of six years, Four pavement
condition prediction models were developed and included in the revised version of PMS-li for
this purpose, These models were: pavement condition rating (PCR), structural deduct, skid
number and roughness in terms of present serviceability index (PSI),
. Recommendations for pavement maintenance/rehabilitation for each year of analysis,
. Distribution of yearly budget among various districts of the State of Ohio,
. Prepares a prioritized list of rehabilitation projects for each year of the six-year period,
This system can be used to study the effect of different budget levels on the resulting condition of the
roadway network,
Ohio Department of Transportation
PMS.III: Third Generation Optimization Pavement Management System
The MUC process ignores life-cycle cost analyses, does not consider the performance variability of the
different maintenance strategies, and does not provide multi-year planning, Therefore, the
optimization approach was employed by Resource Intemational fot a PMS-1I1 system for the Ohio
Department of Transportation; it has also been installed for the Ohio Turnpike Commission, PMS-1I1
can run on PC, mini, or mainframe environments,
The optimization approach in PMS-III permits the user to develop a multi-year (6-year) maintenance
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program, which minimizes maintenance program costs. The optimizer uses mathematics to balance
the costs and pelformance of the various M&R strategies against system-wide pelformance and
budget constraints established by the user.
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Pavement Design Alternatives Study
City of Columbus, Ohio
A pavement alternatives study to evaluate current pavement standards of the City was conducted to
offer alternative solutions for implementing new and revised standards for development of residential
communities. The study was divided into four tasks. The first task consisted of reviewing and
commenting on the City's current pavement standards and past pelformance. The past pelformance
data was obtained from the City's current PMS database. Task 2 was a review and reporting on
alternative pavement designs adopted by other communities. These Cities included Cleveland,
Cincinnati, Pittsburgh, Indianapolis and Louisville. The third task was to propose a comprehensive
pavement design strategy. Criteria included for this task was functional classification of road, traffic
volume and type, IlIe-cycle costs, etc. used in determining roadway pavement design. Design
parameters considered subgrade soil characteristics, ESAL, minimum layer thicknesses, etc. Task 4
was to deveiop a minimum of five aiternative pavement designs based on input received from Tasks 1
and 2. Finally, standard drawings were prepared for each alternative pavement design for further
implementation by the City.
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Pavement Design Standards (2004)
City of Columbus, Ohio
Development of pavement design standards for privateiy owned and maintained streets was prepared
for the City as part of their continued review and evaluation of standard specifications and drawings for
pavement. The work tasks consisted of compiling traffic data, compiling inputs for the design of
pavement sections, preparing design calculations and documents and presenting to City. The design
standards include three levels of traffic; ADT of 500, 1500 and 3500 using calculations for 18,000 lb.
ESAL for traffic levels. Design inputs Include properties of pavement layers (asphalt, concrete,
aggregate, subgrade soils, stabilized subgrades, etc.). Design calculations pelformed for full depth
asphalt, fiexible, concrete and composite natural subgrade and stabilized subgrade.
Interchange Road Rehabilitation
City of Columbus, Ohio
The project consisted of the rehabilitation of subgrade and pavement of 750 feet of Interchange Road
in the Columbus West Industrial Park, west of Wilson Road. As part of a geotechnical study, a
pavement condition survey was conducted investigating the features that were affecting the stability of
the roadway. The roadway had severe pavement distress including base failure and
longitudinal/transverse cracking. Roadway borings and laboratory analysis was conducted as part of
the study. Evaluation of the existing subgrade conditions included detailed recommendations and
construction considerations for a three-subgrade stabilization options. Three (3) alternative rigid
typical pavemenVsubgrade sections for design were provided including design provisions to minimize
road closure. Preliminary cost estimates for each conceptual pavemenVsubgrade section were also
provided.
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Pavement Condition Survey
City of Columbus, Ohio
The project consisted of the rehabilitation of subgrade and pavement of 750 feet of Interchange Road
in the Columbus West Industrial Park, west of Wilson Road. As part of a geotechnical study, a
pavement condition survey was conducted Investigating the features that were affecting the stability of
the roadway. The roadway had severe pavement distress including base failure and
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PrrKlN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
47
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longitudinal/transverse cracking. Roadway borings and laboratory analysis was conducted as part of
the study. Evaluation of the existing subgrade conditions included detailed recommendations and
construction considerations for a three-subgrade stabilization options. Three (3) alternative rigid
typical pavementlsubgrade sections for design were provided Including design provisions to minimize
road closure. Preliminary cost estimates for each conceptual pavementlsubgrade section were also
provided.
Street Network Pavement Evaluation Study
City of Hilliard, Ohio
The study consisted of three basic tasks, The first task was review of the City's current flexible
pavement designs and recommendations for improvement being used for various uses, such as
residential, feeders, etc, Task 2 was to develop recommendations for minimum testing frequencies in
the field related to pavement items such as asphalt mixes, subgrade, etc.
This task consisted of reviewing the activities performed by the City in relation to the construction of
flexible pavements. Guidelines were prepared for each item, which would resutt into a pavement of
reasonable quality and performance life.
The final task was to prepare drafts of policy memorandums for cold weather construction of asphalt
pavements. This included review of other agency guidelines such as ODOT and surrounding cities,
Pavement Condition Rating (PCR) Survey Report
Auditor of State of Ohio
Pavement surveys were conducted for 30 roadway sections around the State selected by the Auditor.
These surveys were performed on roadway sections in ODOT Districts 1, 3, 5, 6, 7 and 8 in Hardin,
Crawford, Richland, Fairfield, Licking, Deiaware, Fayette, Franklin. Morrow, Pickaway, Union,
Champaign, Logan, Clinton and Green Counties. The PCR data was collected on a 2.5 mile of
roadway for each of the 30 sections. Rii utilized its own developed PMS software to calculate the PCR
for each roadway section. A report of the survey data and PCR for each section was provided for
flexible, rigid and composite pavement types, Training of the Audito~s representative was also
conducted.
Web-based PMS
Performance Site Management
ProjectGrid,com, a sister company of Resource International, developed an interactive, secure website
for Performance Site Management and Edens and Avant. The site is a dynamic database and
communication tool used between the three parties involved, Performance Site Management is in
contract with Edens, a commercial real estate company, to do all their reclamation wor!< on parking
facilities of all properties owned east of the Mississippi. Resource International was contracted to do
the pavement inspections of the properties. With team members involved in different states and work-
sites throughout the Midwest, eastern coast and southern regions, ProjectGrid.com closed the loop on
the communication by creating a web-enabled database of all properties, addresses, physicai
characteristics known and drawings, where available. Work orders, inspection reports and
authorizations are input and received by all parties via the website.
ODOT District 6 Urban Paving Project
A policy was formulated by ODOT in the spring, 1999 to fot participation in the Preventive
Maintenance and Resurfacing Projects on all State and US Routes within the cities. To implement this
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PITKIN COUNTY ROAD ANO BRIDGE MAS'fER PLAN & MANAGEMEHl SYS'fEM
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policy, ODOT District 6 sponsored a project to evaluate the conditions of U.S. and State routes, within
the corporate limits of the municipalities. Rii was contracted to perform the survey and evaluation.
Tasks included in the project's 17 municipalities and over 200 miles of roadway were:
. Collect roadway section inventory data
. Conduct a Pavement Condition Rating (PCR) Survey of the roadway sections
. Conduct a survey of non,pavement elements such as wheel chair ramps, sidewalks,
curbs and gutters, etc.
. Analyze collected data
. Provide recommendations for the maintenance of the routes in the next 10 years along
with cost estimates
. Recommend priorities for the next 10 years based on the resuits of the data analysis and
guidelines from "Urban Paving Initiative".
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Pavement Condition Rating (PCR) surveys of the roadway segments of selected routes were
conducted by a visual PCR survey method developed by Rii for ODOT. Distresses are provided for
four different types of pavements: Flexible, Composite, Jointed Concrete and Continuously Reinforced
Concrete Pavements. Each distress was assessed in the field for its Severity and Extent. Three ievels
of severity and three levels of extent were used. The combined index of all observed distresses Is
represented by the "PCR".
A condition rating of the non-pavement elements (wheel chair ramps, sidewalks and driveways, and
curbs and gutters) was also completed. For this purpose a good, fair, poor rating system was utilized.
ODOT's policy on the maintenance of roadway sections requires cities to maintain them such that it
will provide a minimum of 10 years' life to the overlaid sections. Using this policy as guideline, the
recommendations for the "Mill and Replacement" were developed for the routes. Estimates of costs to
perform the maintenance were provided for each roadway segment along with the year of "Mill and
Replacement'. Estimates were also provided for the non-pavement elements for missing wheel chair
ramps or replacement costs for other elements.
Unique to this project was a web-based management tool. ProjectGrid.com was utilized as a
procedural tool for local communities to collect and organize the information necessary for
development of each District's annual Urban Paving Program.
Port Columbus International Airport
Columbus, Ohio
ProjectGrid.com was contracted by Port Columbus International Airport to install a web-server in-
house with the ProjectGtid.com server software installed. Port Columbus will use the interactive
website to help manage their numerous construction projects. On average, their projects total about
$60 million per year In construction costs. Angela Tickle, Director of Engineering & Construction,
states the objective of implementing such a system 15 "to provide us with a system that maximizes the
opportunities for communication and cooperation on our major capital improvement projects. By
providing key project information in a web-based environment, I look forward to airport authority staff,
consultants, contractors, and other involved Agencies being able to use that information to keep our
projects on or ahead of schedule and on or below budget.'
Port Columbus has also connected a pan-tilt-zoom, web camera to the website to allow project
managers and the general public to remotely observe construction progress.
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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REFERENCES
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SECTION 6.
REFERENCES
The required references are provided below for both Rii and Dts. Additional references are included
in the previous project experience section. Please feel free to contact those references as well per
your discretion.
6.1 DTS References
City of Golden, Colorado
County Road Master Plan and Pavement
Management System
Village of Royal Palm Beach, Florida
County Road Master Plan and Pavement
Management System
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ooertzschlCi>-ci.aolden.co.us
John Love
GIS Manager
1050 Royal Palm Beach Blvd
Royal Palm Beach, FL 33411
561-790-2612
ilove@rovoloclmbeach.com
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Quint Pertnch
Traffic Operations
1 445 10th Street
Golden, CO 80401
303-384,8157
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(
City of Colorado Springs, Colorado
County Road Master Plan and Pavement
Management System
Collier County, Florida
County Road Master Plan and Pavement
Management System
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Andy Richter
City of Colorado Springs
30 South Nevada Avenue
Colorado Springs, CO 80903
719,385-5449
a richter(ci)sorinasaov .com
Bill Baldus
Collier County Transportation Services Division
2885 S. Horseshoe Drive
Naples, FL 34104
239-530-5307
Bill Baldus@collieraov.net
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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6,2 Rii References
Jackson County, Engineers Office
Brian McPherson, P.E., P.S.
County Engineer
3062 Clary Road
Jackson, Ohio 45640-9491
Phone: (740) 286-4139
Project Name: PMS 4,0 Software and Customizations, Resource Internationai
"The data collected from the pavement management system helps us build our annual road and bridge program and
illustrates to others outside the office the direction of our road rehabilitation efforts.. ,I feel the project has made our office
more efficient and will provide us with an effective tool to budget our highway dollars,"
City 0\ Columbus
Randall J. Bowman, P,E,
City Engineer I Assistant Administrator
Phone: (614) 645-7602
Project Name: Residential Pavement Design Anaiysis, Resource International
"With the professionalism and thoroughness of your analysis, the City of Columbus has been able to implement a
significant policy change in the design of residential street pavements, promoting lower cost to the development of
affordable housing while ensuring long-time performance of pavements the City will maintain for years to come:
Columbus Regional Airport Authority
Angela Tickle, P.E.
Engineering & Construction Director
4600 International Gateway
Columbus, Ohio 43219
Phone: (614) 239-4011
Fax: (614) 238-7850
Project Name: Program Management and Preliminary Engineering Study Services, Resource International
Port Columbus International Airport
Angela Tickle, P.E.
Engineering & Construction Director
4600 International Gateway
Columbus, Ohio 43219
Phone: (614) 239-4011
Fax: (614) 238-7850
Project Name: Program Management System, Resource International
"The ProjectGrid,com Web site will provide us with a system that maximizes the opportunities for communication and
cooperation on our major capital improvement projects, I iook forward to being able to use this information to keep our
projects on or ahead of schedule and on or below budget:'
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PerKIN COUNTY RoAD ANO BRIDGE MASlER PLAN & MANAGEMENT SYSTEM
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PROJECT COST
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DATA TRANSFER SOLUTIONS. LLC
SECTION 7.
PROJECT COST
Table 3,
EstImated Project Cost
.Data
Transfer
.Solutlons
$40,450
$57,140
osed Cost $97,590
Detailed Cost Per Task for Entire Project (Costs shared between tasks listed
above)
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1 $ 5,860
2 $ 11,720
3 $ 22,400
4 $ 16,200
5 $ 19,950
6 $ 18,050
7 $ 3410
Total $ 97,590
Table 4,
Project Personnel Hourly Rates
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Jason Amcdori Chief Operating Officer I Project Manager OTS
Bart WlIIiomson Program Manager OTS
Steve Dearborn IS/Programming Coordinator OTS
Kirsten Koehn GIS Coordinator OTS
Mike Digby GIS Analyst OTS
Kamron Malldzadeh, Ph.D., P.E. Project Executive, Pavement Specialist Rii
Chhote L Sorof, Ph.D., P .E. Project Manager, Pavement Specialist Rii
Cherlf Amer-Yahla, Ph.D., P.E. Project Engineer, Pavement Specialist Rii
Mark Majldzadeh Vice President, Management Information Systems Rii
Bernard Schubach Data Processing Rii
Karl Ruff Data Entry, Pavement Specialist RII
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$1 08.00
$98.00
$75.00
$82.00
$59.00
$100.00
$1 00.00
$75.00
$1 00.00
$75.00
$65.00
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PITKIN COUNTY ROAD AND BRIDGE MASTER PLAN & MANAGEMENT SYSTEM
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REQUIRED FORMS
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PROPOSAL FORM
Project /Purchose Contract # 180-2006
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Proposal Time: 2:00 p.m.
Proposal Date: December 8, 2006
From: Data Transfer Solutions, LLC
4037 Avalon Park Blvd East
Orlando, FL 32828
To: THE PITKIN COUNIY BOARD OF COMMISSIONERS
c/o Temple Glassier. DDPW
76 Service Center Road
Aspen CO 81611
For: County Road Master Plan and Pavement Management System
Pursuant to a request by the Pitkin County Commissioners, the undersigned proposer having
examined the Contract Documents, including the site of the proposed work and being familiar
with conditions surrounding the services of the proposed Project, including the availability of
materials and labor hereby proposed to furnish all labor, materials, supplies. services and
supervision required to perform the work for the project identified above and listed below
and as detailed in the Contract Documents for the sum of:
County Road Master Plan:
The lump sum of
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Company providing the service:_Dt").~ \Y.1lN\ ~ ~~ Sa l v-h ov\s l L C-
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Reimbursable top-set of
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List of reimbursables:
Nof Appl i (.J r~
Dollars ($
Suggested Scheduling:
p~ ~ p~-t 1<6
Pavement Management System:
Company "i'"'\_ -' providing
service: L-Q'\C\. TvON\S~ s,.\v\-{o,^-,,> LLc.
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ChV{(.3""C1.f~ PWVM-JVieNJ I PON'(,Wl~Vi-wJ Plvs~
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The lum~ sum of ri~~ ~Vl -U.M...,J IlYle-hv...J..t-J ~Dollars ($ ,1:)7, NO
System
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Reimbursable top-set of AI dt App\ i<.o...~\Q..
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List of reimbursables:
Dollars ($
Suggested Scheduling:
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Other Options or Suggestions Provided:
the
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It is further understood that the right is reserved by the Owner to reject any and all
propasals and it is agreed that the proposals may not be withdrawn for a period of ten (10)
days from specified time for receiving proposals.
The undersigned agrees that upon notification of acceptance of this proposal. it will execute a
Contract for the above stated work for the above compensation within the scheduled mutually
determined.
The proposer hereby certifies:
1. That this proposal is genuine and is not made in the interest of or on behalf of an
undisclosed person, firm or corporation and is not submitted in conformity with any
agreement of rules of any group, association, or corporation.
2. That it has not directly or indirectly induced or solicited any other proposer to put in
a false proposal.
3. That it has not solicited or induced any person, firm. or corporation to refrain from
proposing.
The Proposer acknowledges receipt of Addenda's Nos. /,;1, f 3 .
.
The right is reserved to waive any informalities and to reject any Proposal.
(Type/Print name under all signatures)
Dated this / "" day of [)u.u....t<.H' ,2006
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Ddo.. TYOM,t<k Sol,A1oV\~1 Lu...
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SIGNA TURES: If the proposal is being submitted by a Corporation, the proposer should be
signed by an officer, i.e. President or vice-president. The signature of the officer signing
shall be attested to by the secretary and properly sealed. If the proposal is being submitted
by an individual or a partnership. the proposal shall so indicate and be properly signed.
(Corporate seal)
(Attach addition sheet for Suggested Cost Savings Alternatives)
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APPENDICES
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DATA TRANSFER SOLUTIONS, LLC
Appendix A: Sample: City of Golden PCI Report
Appendix B: Sample: City of Golden PCI Report Presentation
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PAVEMENT MANAGEMENT
DATA COLLECTION SERVICES
FINAL REPORT
SUBMITTED TO:
Vince Auriemma, P.E.
Deputy Director of Public Works / City Engineer
City of Golden Public Works
1445 Tenth Street
Golden, CO 80401
SUBMITTED BY:
Data Transfer Solutions, LLC
13013 Founders Square Drive
Orlando, FL 32828
407-382-5222 Office
407-382-5420 Fax
DATE: APRIL 14, 2006
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SECTION 1. EXECUTIVE SUMMARy...................................................................... 3
SECTION 2. INTRODUCTION .................................................................................... 5
SECTION 3. CONDITION SURVEy........................................................................... 6
SECTION 4. SETTING MAINTENANCE AND REPAIR PARAMETERS.......... 12
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DATA TRANSFER SOLUTIONS, LLC
SECTION 1.
EXECUTIVE SUMMARY
This report provides an assessment of the surface condition of the 70.3 miles of streets maintained by the
City of Golden, Colorado. The report provides information for the following functional activities:
1. Planning and programming for pavement maintenance, repairs, and structural improvements.
2. Design of pavement maintenance, repair, and construction projects.
3. The povement condition inspection was conducted in accordance with ASTM 06433, Standard
Practice for Roads and Parking Lots Pavement Condition Index Surveys.
The field team was comprised of professional engineers and pavement inspectors. The field survey was
conducted in November 2005. Jason Amadori was the project manager and was responsible for the
QA/QC of the engineering analysis.
Background
Advancements in microcomputers and pavement management technology have provided the tools
needed to manage pavements economically. A pavement manogement system provides a systematic,
consistent method for determining Maintenance and Rehabilitation (M&R) needs and priorities, as well as
the optimal time for repair, by predicting future pavement condition. The consequences of poor
maintenance timing are illustrated in Figure 1.1.
Typical Asphatt Performance Curve
2
1",-lUO-(Olx(Age^2.5))I
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9 10 11 12 13 14 15
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Vealll Beyond Inllla I Conatructlon
Figure 1.1 Illustration of a pavement condition life cycle.
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CITY OF GOLDEN, CO - PAVEMENT MANAGEMENT DATA COLLECTION SERVICES
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An essential concept in pavement management is tracking the deterioration of the pavement surface
over time. The Overall Condition Index (OCl) is used in Cartegraph to aid in determining the rate of
pavement deterioration. This index is 0 composite of performance measures such os distress, ride and
drainage. The City of Golden decided to use the surface distress and a subjective ride quality to
evaluate pavement condition. These measures ore used by many agencies.
If maintenance and rehabilitation (M&R) is performed during the early stages of deterioration before 0
sharp decline in pavement condition, significant repair costs can be avoided. In addition, long periods
of closure to traffic con be avoided along with detours. The pavement management system alerts the
pavement manager to that critical point in 0 pavement's life cycle where appropriate action con be
token.
The pavement management process consists of the following tasks:
a. Pavement Network Definition
b. Pavement Condition Survey and Rating Procedure
c. Pavement Condition Prediction
Once a pavement network is identified, it is defined by "Routes" and "segments." The City of Golden
network is all of the streets maintained by the City. Definitions of the routes and segments were
provided by the City.
A Route is 0 readily identifiable part of the pavement network and has a distinct function. For this
project each street is a Route. In the Cartegraph system, the route is identified in the field "route".
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The pavements in the City of Golden were divided into segments of like construction using 0 segment 10
notation. The street names were used to define the routes and 0 segment 10 was assigned sequentially
along the route. A section con be thought of as the "management unit" for the application and selection
of a maintenance and rehabilitation (M&R) treatment. In the City of Golden the management segments
are from intersection to intersection.
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DATA TRANSFER SOLUTIONS, LLC
SECTION 2.
INTRODUCTION
GENERAL
This report describes the PO rating of the pavements in the City of Golden, Colorado, and Cartegraph software
customizotion. The condition survey wos performed in November 2005.
OBJECTIVES AND SCOPE
The primary objectives of this investigation were to assess the surface condition of the street pavements and to
create a Cartegraph PavementView plus database of the inventory and inspection data. The database is a tool
that is used to assist pavement management decisions. The specific objectives were to:
. Perform Q pC! distress survey on the City of Golden street pavements and record dato in accordance with
ASTM D6433.
. Enter the pavement network and condition survey information into a Cartegraph 6.x software database.
. Provide assistance in setting rehabilitation protocol and other analysis parameters in PavementView plus.
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Sample PCI Output Displaying Pavement Condition Cor a Portion oCthe City
CITY OF GOLDlN, CO - PAVlMlNT MANAGEMENT DATA COLLlCllON SERVICES
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SECTION 3.
CONDITION SURVEY
A pavement condition survey is a visual inspection to determine present surface condition and provide input for the
Cartegraph pavement management program. The condition survey consists of inspecting the pavement surfaces
for various types of distresses, determining the severity level of each distress, and measuring the quantity of each
distress. This information is then used to compute a PCI for each Route (street) and segment.
Pavement Imoge Capture Procedure
On November 14, 2005 the field dota collection crew arrived in Golden to begin the field image capture. With
the help of stoff from DTS, paper maps for use in the field were created and printed. The team began collecting
images the morning of November 15 after mounting and calibrating the system. Using Geo-30's Kronos image
acquisition tool, a jpeg was collected every 5 meters.
These images were returned to the office for rating.
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Sample Pavement Image Showing Roadway Distresses
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DATA TRANSFER SOLUTIONS, LLC
Pavement Condition Survey ond Roting Procedure
An important feature of a pavement management system is the ability to both determine the current condition of a
pavement network and to predict its future condition. The pavement distress condition rating procedure used is
the PCI.
The PCI is a numerical index, ranging from 0 for a failed pavement to 100 for a pavement in perfect condition.
Calculation of the PCI is based on the results of a visual condition survey in which distress type, severity, and
quantity are identified. The PCI provides an index of the pavement's surface operational condition. The degree
of pavement deterioration is expressed with the PCI rating.
Povement Condition Index
The PCI method is a distress based condition index, i.e., specific distresses in the pavement are identified and
tallied, and the type, severity, and extent of each distress is used to calculate a single number representing the
pavement condition. This number is a composite value representing both structural integrity and serviceability,
with higher numbers reflecting better pavement. A distress is any pavement condition that causes a loss of
serviceability. Typical distresses include crocks, ruts, and bumps. ASTM D6433 delines 38 distinct distresses; 19
for AC pavements and 19 for PCC pavements as listed in Table 1. Most distresses have three severity levels
delined by the standard - high, medium, and low.
Tobie 1. Distresses in AC and PCC povements as defined by ASTM.
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Alligator crackina Blow-up
Bleeding Corner break
Block crackina Divided slob
Bumps and sans Durability cracking
Corruaation Faultina
Depressions Joint seal damaae
Edge crackina Lane/shoulder droo-off
Joint reflection crackinn Linear cracking
Lan.;Tshoulder dron-off La rne natches
Lonnitudinal and transverse IL&Tl crackina Small patches
Patchina and utility cuts Polished aaareaate
Polished aggregote Popouts
Potholes Pumpina
Railroad crossing Punch-out
RuMirm Railroad crossing
Shovinn Scalina
Slippage cracking Shrinkage cracking
Swell inn Corner spalling
Weathering/raveling Joint soallina
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Performing the condition survey
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The procedures used to perform a PCI condition survey vary depending on the surface type of the pavement
being inspected.
For AC surfaced pavements, the distress type, severity, and quantity according to the PCI distress manual, is
recorded on the flexible pavement survey sheet. A trained inspector estimates distress lengths and areas.
For PCC surfaced povements, the inspector measures slab size, and estimates faulting and lane/shoulder drop-off.
The inspector records the number of slabs for each distress found.
A trained pavement rater, using desktop PC workstations, reviewed each frame and rated distresses according
the protocol developed specific to the City of Golden. This protocol generally follows the ASTM D6433
procedure. One notable difference is that utility cut patches and pavement deterioration patches are rated
separately.
The City may wish to evaluate the damage to their pavement network due to the extensive utility cuts found in the
City of Golden. Therefore, utility cuts were noted but not included in the PCI calculation.
pel colculation
The distress information is entered into the Cartegraph database, and the program automatically calculates the
PCI of each sample unit surveyed and determines an overall PCI for a section. (The PCI can be computed
manuolly by following the procedure of ASTM D6433) The PCI scale with descriptive terms is shown in Figure 1.2.
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CONDITION
DESCRIPTION
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Overall Condition Index
Cartegraph allows the user to combine several condition indices (cracking, runing, PO, roughness, etc.) into a
single number called an overall condition index (OCI) that reflects the overall pavement serviceability. The OCI
defined for Golden is represented by the PCI, which reflects surface condition. OCl is determined according to:
OCl= (1.00PCI)
where:
PCI is the section PCI
This equation applies weighting factors to the PCI so that the OCl properly represents the impact of the index on
pavement performance and serviceability. These weighting factors reflect the utility of each of these items for the
City of Golden.
Pavement Condition Predidion
An important part of managing a pavement network is predicting future condition of the pavements in the
network. These predictions playa major role in selecting sections for repair, deciding priorities, and making
repairs. Cartegraph uses a prediction model that assumes a PO of 1 00 at the last overlay or construction; then,
based on subsequent inspections, the model determines a deterioration rate from the last inspection point. The
current PCI given in the report is the PCI from the lost survey. The PCls for all sections can be projected to a
desired predicted date.
Condition Survey Results
The distress data collected during the survey were entered into the Cartegraph program to determine the PCI
value for each sample unit surveyed and an overall PO rating for each Route. A distribution of the pavement
condition survey results is shown in Figure 1.3.
PCI Distribution for the City of Golden, CO
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Figure 1.3: OCI frequency distribution, 011 segments
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The average OCI for the network was 84 or very good. Notice also that very few streets have on OCl reading
of below 70. For mony agencies the majority of their streets have a quality of less than 70. Therefare the streets
in Golden ore in good to very good condition and are being maintained at 0 high quality level.
Additional information con be found by viewing a detailed (ungrouped) frequency distribution. To further
evaluate the condition of Golden's network, all segments with an OCI of 100 have been removed. This allows the
analyst to view data without the bias of newly reconstructed or rehabilitated streets. Figure 1.4 shows the
detailed distribution.
2006 Freq Dist
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1 4 7 10 13 16 19 22 25 28 31 34 37 40 43 46 49 52 55 58 81 64 67 70 73 76 79 82 85 88 91 94 97
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Figure 1.4: Detailed Frequency Distribution
Figure 1.4 shows several embedded normal distributions. For example there is a distinct distribution centered
about OCls of 52, 60, 68, 75, 79, 87 and 93. These embedded distributions are the effect of attempting to
replace 1/20" of the network every year and demonstrate that the method is working well.
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Figure 1.5 shows the Segment Information screen from the Cartegraph PMS software. This screen offers the user
more information thon screens found in other pavement management systems. Within this screen there is the
section identification data. Elements like route name, segment start, segment end, start address, end address,
route length and pavement length and width are found here. All of these components ore critical when trying to
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The OCI shown in Figure 1.5 represents the condition of the road for that segment of Wild Rose Ct. where the
pavement is 146 feet long and 28 feet wide. An OCl of 77.3 indicates that the road is in good condition.
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SECTION 4.
SETTING MAINTENANCE AND REPAIR PARAMETERS
PAVEMENT MAINTENANCE ANO REPAIR
Cartegraph uses the survey results, the inventory history data, user-defined maintenance policies, and M&R cost
guide for the planning and budgeting of future M&R needs. The future condition of a pavement is predicted by
interpolation and extrapolation of the family curve, as shown conceptually in Figure 2.1. The current condition of
the pavement section is determined bosed on distresses in the database, and the appropriate family curve
selected. The age of the pavement, determined from construction history records, is then used to determine the
rate of pavement deterioration from the family curve. This rate of deterioration is applied to the current condition
of the pavement to estimate future pavement condition.
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Cartegraph then uses a concept of "activity triggers" to determine the acceptability of a pavement section's
condition. An activity trigger is a set of conditions which must be met to assign the repair technique (activity) to the
pavement segment. The parameters required to make this treatment selection are developed in the software
customization meetings.
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PMS Softwore Customization ond Training
Cartegraph PMS software must be customized to fit the needs of each user. The three main areas of
customization in the software are program behavior, interface appearance, and custom data. Program behavior
includes items such as specifying surface condition and ride quality indices, and defining how they interact to form
an overall condition index (OCl). Program behavior includes defining how committed projects and projects on
hold ore treated. Interface appearance is the development of data input forms, analysis screens, and reports
specific to the needs of the agency. Custom doto ore the cost data, maintenance policies, and functional classes,
levels of service, and additional dato fields that ore unique to each installation. The sections below define the
custom doto fields developed for the City of Golden.
With significant input from the City staff during the software customizotion meeting, the DTS team developed the
Maintenonce, Repair and Rehabilitation (MRR) decision matrices and estoblished the trigger levels that could be
applied to the various pavement family classes based on the amount and type of distress present in the pavement
segments. These MRR matrices and trigger levels were designed to reflect the City's current maintenance and
rehabilitation practices. Analysis parameters ore presented below.
Treatment Selection Molrix
The treatment selection matrix is the toble used by Cartegraph to determine the appropriate treatment for a
pavement based on pavement type, functional class, and condition. The treatment matrix was developed to
mirror Golden's paving policy. For example, HMA pavements with an OCI below 55 are flagged os candidates
for reconstruction. HMA Pavements with a condition between 70 and 80 are flagged as candidates for rehab
maintenance. The treatment selection matrix is designed only to recommend technically appropriate treatments
for a pavement section, not necessarily recommend a pavement section for M&R.
Povement View Plus settings
The Settings screen allows the configuration of the seven parameters needed for a pavement management
analysis. The seven parameters work together to generate an optimized maintenance and rehabilitation work
plan. The Settings screen, shown in Figure 2.2, contains seven buttons, or windows. These buttons allow the
following actions.
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Figure 2.2. Settings screen with seven activity functions.
The first window, labeled Activities, specifies maintenance, rehabilitation and reconstruction (MR&R) activities and
the associated cost information. Activities cover three different areas; activities list, cost, and impact of the activity
on the condition of the roadway.
The second window, labeled MR&R Impact, specifies the outcome of a particular activity on the future condition of
the roadway.
The third window, lobeled Model Scopes, creates filters to limit the type of roadway for analysis. Roads moy be
included or excluded by any parameter found in the pavement inventory such as; state aid routes, routes
maintained by other agencies, and functional classifications.
The fourth window, labeled Budget Pions, allows economic analysis to be performed. The budget plans library
stores annual budget figures and includes the capability of tracking various multi-year budget plans.
The fifth window, labeled MR&R Protocol, identifies the treatment selection. This window provides access to the
MR&R decision motrix as well os the activity selection hierarchy. The MR&R Protocol can be tied to each analysis
scenario. The decision matrix determines when an activity can be performed; there are some activities that may
not be used in the work plan such as inspection or abandoning a roadway.
The sixth window, labeled NPR Calculation, provides 0 prioritization analysis. The Network Priority Rating (NPR)
establishes the overall priority of each segment to be considered for MR&R each year. The NPR calculation
combines the overall OCl value with many other factors to come up with the inclusive index of maintenance
priorities.
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The seventh window, labeled Performance, uses pavement deterioration data to predict future oel as well os
remaining life for that segment. The condition-modeling tool is very import for planning future maintenance and
resurfacing activities.
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The Segment Analysis screen shown in Figure 2.3 combines various parameters from Figure 2.5 into scenarios to
generate work plans. A scenario consists of a model scope such as analyzing 011 local streets or an analysis of all
streets with on 00 less than 70. The model scope is analyzed along with a budget plan; MR&R decision matrix,
network priority rating (NPR), MR&R impact, list of activities and performance curves; this process is illustrated in
the flow chart shown in Figure 2.4. When analyzed together, the combination of parometers generate a draft
work pion and future condition assessment of the network.
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Prioritizotion
Cartegraph prioritizes the pavements flagged as candidates for M&R according to condition and other factors
such os functional class, MDT, the paving hold list, and other capitol projects. The agency then develops the fino I
paving list using engineering judgment to build paving group projects from the segments recommended by
Cartegraph. Paving group projects are those segments that make up a realistic construction project.
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Priority Motrix
The priority matrix is developed in Cartegraph through the NPR Calculation which allows the user to specify
parameters that will be used in the calculation of the Network Priority Rating (NPR). The NPR is a numerical index
ranging from 0 for a low priority road segment to 100 for a high priority road segment. The NPR can combine
the oel value with many other factors to create an index of maintenance priority that reflects the goals of the
ogency. As an example, two completely different segments may have the exact some 00 value. Other factors
like AADT, Functional Class, Pavement Class, etc. may be quite different and cause one segment to have a priority
higher than the others.
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LJ Segment NPR Parameters
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The NPR categories and their respective weights (importance) are used to compute the NPR. All weighting factors
are converted to a 100 scale. For OCl only, the computation uses either the best or worst first depending upon
the setting. All the other NPR categories ore unaffected by the best/worst setting. For the worst first OCI, uses
OCI = 100 . OCI in NPR calculation. NPR is the weighted overage for 00 and is based on other parameters.
NPR parameters for Golden are found in Figure 2.5.
DETERIORATION MODELS
The Performance form depicts how a particular family class performs over time. The family class name can be
defined in the Prediction Group text box. The Filter field can be used to filter sections for which the performance
model is applicable. Deterioration models for individual condition categories can be specified in the table shown.
The 00 deterioration model is then calculated by the program using the weights of individual condition
categories.
The DTS team developed pavement performance models based on origin and OCI data in the Cartegraph
software. This performance modeling used the pavement "family class" approach, where a "family class" is
defined as a group of pavements with similar composition and use. The Pavement Condition Index (PO) of every
segment in the network was plotted against its "date of last resurfacing" to develop a Golden-specific
deterioration model for each family class. These models were then stored in the PAVEMENTview Plus database for
use in predicting the future performance of the network and triggering specific rehabilitation recommendations at
the proper timing. The curve for HMA pavements is shown in Figure 2.6.
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Figure 2.6 Quadratic regression of HMA history data
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There ore a couple of observations on the performance curves that are noted. The HMA curve shows an atypical
life (longer) for an asphalt pavement. As this data was derived from the City of Golden data it reflects the
maintenance policies in use by the City for several years. The streets ore lasting longer than the norm due to
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quality maintenance practices. To continue to have long-lasting streets, the City must continue their diligent effort
to maintain the streets at 0 high quality level.
Notice also that the HMA streets are in the "good to very good" range for the majority of the life cycle. Again
this is due to the efforts of the streets department in continuing to spend money on streets in good condition to
maintain them in good condition. Many agencies use a "worst first" approach to maintenance and spend all their
money trying to "catch up". This strategy does not provide for the long period of high quality found in Golden.
COSTS
The CarteGraph software can accommodate an array of pavement preservation, maintenance, and rehabilitation
activities. Selection of the various activities is based on criteria shown in Table 2.8, and includes the pavement
section 00, street classification, age, etc. Unit costs are associated with each activity, and the costs are used with
the area of the street selected for repair, and a total cost is computed. The activities, selection criteria, and unit
costs being used for the City are shown in Table 2.8.
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Conclusion
The analysis parameters developed as a result of the condition assessment effort is only the beginning. Only a
select number of strategies were populated to show concepts and methods. With continued training and use, the
City of Golden will have the opportunity to refine and complete the parameters used in pavement management
activities.
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100
90
80
70
60
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c::
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0
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40
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20
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120
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80
60
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City Of Golden OCI Report
1000 SPUR COURT
Inspection ID: 1000-1000
Width: 24 ft
Date: 12/9/2005
Length 209.3 ft
ocr: 100.00
11.50 Ul;l;ty Cut P_mng
10.00 AC Linea' Cracking (.....sJIong)
Extent: 0.20
Emnt 0.40
Measure 1: 10
Measure 1: 20
1005 WYOMING ORnE Width: 28 ft Length 257.71 ft
Inspection ID: 1005-1000 Date: 12/9/2005 OCI: 100.00
11.50 Ulility Cut P_mng Extent: D.SS Meilsure 1: 40
1010 WYOMING ORnE width: 28 ft Length 860.86 ft
Inspection ID: 1010-1000 Date: 12/9/2005 OCI: 100.00
10.00 AC lin...Cracking (_sJIong)
11.50 UOily Cut P_mng
Extent: 0.0.
Extent: 0.21
Meilsure 1: 10
Meilsure 1: 50
1015 PINE RIDGE ROAD
Inspection ID: 1015-1000
Width: 30 ft
Date: 12/9/2005
Length 188.25 ft
ocr: 98.46
10.00 AC LinearCr.JCking (transJlong)
Extent: 0.89
Measure 1: 50
1020 PINE RIDGE ROAD Width: 30 ft
Inspection ID: 1020-1000 Date: 12/9/2005
Length 241.47 ft
ocr: 100.00
Page 1 of 92
Area: 5023.2 ft2
Severit-l: Moderate
Severit-s': Low
Area: 7215.88 ft2
Severit-r Moderate
Area: 24104.08 ft2
Severitr: Low
Severit-l: Modelillle
Area: 5647.5 ft2
Severit-[ Low
Area: 7244.1 ft2
)31
ID 1000 SPUR COURT Old Width 70.00 It Width 24.00 It 46ft
ID 1005 WYOMING ORClE Old Width 30.00 It Width 28.00 It 2ft
ID 1010 WYOMING CIRCLE Old Width 30.00 It Width 28.00 It 2ft
ID 1015 PINE RIDGE ROAD Old Width 40.00 It Width 30.00 It 10ft
ID 1020 PINE RIDGE ROAD Old Width 32.00 It Width 30.00 It 2ft
ID 1025 WYOMING CIRCLE Old Width 30.00 It width 28.00 It 2ft
ID 1030 N FORD STREET Old Width 26.00 It Width 38.00 It -12 ft
ID 1035 WYOMING STREET Old width 30.00 It Width 28.00 It 2ft
ID 1040 PINE VIEW ROAD Old Width 24.00 It Width 24.00 It Oft
ID 1045 WYOMING STREET Old Width 30.00 It Width 28.00 It 2ft
ID 1050 MESA COURT Old Width 24.00 It Width 24.00 It Oft
ID 1055 WYOMING STREET Old Width 30.00 It Width 28.00 It 2ft
ID 1060 VIRGINIA STREET Old Width 30.00 It Width 32.00 It -2 It
ID 1065 N JACKSON STREET Old Width 20.00 It Width 32.00 It -12ft
ID 1070 WYOMING STREET Old Width 30.00 It Width 28.00 It 2ft
ID 1075 WYOMING STREET Old Width 30.00 It Width 28.00 It 2ft
ID 1080 N FORD STREET Old Width 35.00 It Width 38.00 It -3ft
WYOMING STREET Old Width 30.00 It 2ft
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