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Home My WebLink Aboutpitkin.planning.264315301002 DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat copies (1lx17) - (j /"..; . .-,. ....' ',,' '-' ., .. '," ~~" W',_,:>, ,.~.:~.~. "",."...,,,. .:'" . . . i :: ~'.:;:':.,,, - - ..:; ~ :, '.' c",: .: .;:.. c: : .. . . . ,. :"~ . ":'.i.: "," . ",,~A~;~"~;~~64~-~:,53~?1~,0~2,,'''' "'O~TEi~~;'if .~",~,9(~~~,: ,..CASE ill '~Aspen Art Museum Howl 2004 Temporary Use/Special .Event Permit :;,,; "',: :'.i: ':"i:," .. ,;~i :"'~;~i' ~,~':':i'f.-;'';'~:ifl;'" ;~~;j; 'w::':';(;:,:'~:' :.~,:>'~:.' ,...~~~;<'i:7:':'~::":-::~,,;,~r::t. \.~;::;"';;~;~~ ';~~~'~(:: "'~', '';:0,:''~~. lGit'alon 'Ranct,:Meadowlark In,V\food Cre~k "" . ~ ". 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"'" ~ ,l!!1I U i .Iii IP it. .t' - -" ?-' ~r .:, "",'<~'" ADMINISTRATIVE DETERMINATrON dF'THE'C"O"M1VIONITY DEVELoPMENT DIRECTOR OF PITKIN COUNiY~'C<:>[ORJrDtr;"'A'PPR(jVff:f<r'J\'T'EMP()RA'RY , COMMERCIAL USE/SPECIALEVENTPE:RMI1FORHOWL"'20047"" JULY 30, 2004 Determination No.4'1 -2004 RECITALS 1. Pursuant to Subsection 3-200-030 of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Commercial Use/Special Event Permit for commercial activities or special events. 2. The Aspen Art Museum (hereafter, the "Applicant") has applied to the Director for approval of a Temporary Commercial Use/Special Event Permit to conduct Howl 2004 at 0114 Meadowlark Lane in Woody Creek (the property of Suzanne Farver) on July 30, 2004. Applicant was previously granted a permit for this event in 2003. 3. The catered event will run from 6:00 PM - 12:00 AM. It will include wine tasting, silent and live auctions and live music. It will draw 500 people to the site. 4. The Board of the Directors of the White Star Ranch Homeowners Association has given its approval for the event. 5. The Director finds that, to the extent applicable, the application complies with the standards in Subsection 3-200-030 of the Land Use Code. THE DIRECTOR HEREBY' APPROVES the Temporary Commercial Use/Special Event Permit for the Aspen Art Museum's Howl 2004, subject to Applicant's compliance with each of the following conditions: 1. Applicant shall adhere to all material representations made in, or in connection with, the application. 2. Prior to the event, Applicant shall contact the County Building Department and shall secure an electrical permit for the generator it will be using to supplement on-site power, if required. 3. Applicant shall obtain a CO Department of Revenue Special Event Permit (Liquor License) prior to the event. The serving of alcoholic beverages shall conclude at least one hour prior to the scheduled end. of the event (i.e., by no later than 11 :00 PM). A ./'. At' <::.. .' ~. ,..'" ~. uJlt. 't, -(;)1 ;. '- It.. -1- ~ ""\ - V ....1\::- -'1'1:) '-' \.,.""" 1~ lJ ~ " i~:"\' ,,~ - -" It) 4. Applicant shall contact the Aspen Fire Department prior to the event and shall ensure that the Fire Department's requirements for tent exits and on-site fire e~tinguishers are met. 5. All parking for the event must be on private property. No parking on County roads is authorized under this Permit. 6. Applicant shall contact Pitkin County Environmental Health prior to the event and submit one of their Special Event Applications with information on catering at the event. 7. Prior to the event, Applicant shall provide to County Risk Management (to the attention of Kris Jewkes) proof of adequate General Liability Insurance (with minimum limits of $1,000,000 Per Occurrence and $2,000,000 General Aggregate) and Liquor Liability Tnsurance (with a minimum of $1 ,000,000 in coverage). Pitkin County must be named as ' an Additional Insured. 8. Failure to comply with the conditions of approval may result in revocation of this permit. APPROVED this I ~i:h day of July, 2004. _~.rt-\f\_~J(t_.~ ~,J c;t Cindy Houben Community Development Director P083-04 PID 264315301002 ., y ,,,'.',,1]..'.J!l'II...tIlI.LUIaU-.... " "" (j MEIVIORANOOM'" TO: - FROM: Cindy Houben, County Community Development Director Rose Ann SUIli~g Technician RE: Howl 2004 -Temporary Commercial Use/Special Event Permit DATE: July 13, 2004 REQUEST: The applicant is requesting approval of a Temporary Commercial Use/Special Event Permit for Howl 2004 - a fundrais~rf6rth~AspenArt Museum: The event will occur on July 30,2004 from 6:00 PM-12:00 AM. 500 people are expeCted at the event. The event will be catered, and alcohol will be served. The event will include live music and, silent and live auctions. APPLICANT: Aspen Art Museum (hereafter, "Applicant"). LOCATION: 0114 Meadowlark Lane,VVooaY'Creek, BACKGROUND: The Applicant previously received a permit for this event in 2003. REFERRAL COMMENTS:VVhite St~r Ranches HO.t\,~lleh)\r1qersc:m,~ciY~n \(\falraven, Tony Fusaro, Joanna Schaffner, Tom Grady;Kris Jewkes', Je nnHer Doss', Bud 'Eylar, and Carla Block were contacted on the application. ' Kris Jewkes requested the standard County proof of insurance, including liquor liability coverage. Tony Fusaro requested that the Applicant confirm that handicapped-accessible toilet facilities would be made available. ' Applicant has confirmedlhis: ' Bud Eylar noted that there should be no parking on the County road. Ed Van Walraven requested that Applicant contact the Fire Department regarding the temporary tents (to ensure an appropriate number of exits and fire extinguishers). Carla Block confirmed that, because the event is open to the public, Environmental Health would require completion of a Special Event Application. An application was submitted for a State ofC6Ioraoo'Specr-arEvenfDqlJorT,cemse Permit. The hearing is scheduled for JulY14th. No problems with the license are expected. No specific follow-up comments were received from Jennifer Doss. Tom Grady felt that public safety woufd be' better served'inhe6~:lrtel1~ers were "TIPS"- trained and the Applicant coordinated with Tipsy Taxi. 'The Applicanfhas indicated that the bartenders will have TIPS-training and call taxis fofanyone unfit to drive (which the Museum will pay for). V\ '" '.i ; Joanna Schaffner stated that she had not received any complairtts about this. event in the past and suggested that a parking plan be submitted. This was received. Valet parking will be provided on-site. Ellen Anderson requested the missing Safety and Operating Plan (subsequently received) and indicated that the event had been well run in the past and that she had rlO issues. The White Star Ranch HOA sent a letter approving the event. A letter of authorization was also received from the owner of the property, Suzanne Farver. STAFF COMMENTS: Pursuant to Subsection 3-200-030 of the Land Use Code, Applicant must demonstrate that adequate provisions have been made for all of the following: 1. Police supervision (if necessary); 2. Public parking; 3. Insurance; 4. Site set-up, maintenance and clean-up; 5. Emergency services; and 6. Safety of operations. Additionally, temporary structures must conform to applicable building codes and other County regulations. Each of these requirements is addressed, in turn, below. Police Suoervision: No special arrangements are necessary, given the nature of the request. Public Parkinc'l: Valet parking (Jay's Parking Valets) will be provided on-site. Insurance: Applicant has been requested to provide proof of insurance, per Risk Management's request. Site Set-Uo. Maintenance and Clean-Uo:.lnformation has been provided on trash removal during and after the event. A contactpersori has been named in connection with clean up of the site. Tent set-up will be by Alpine Party Rentals. Emeraencv Services: Applicant provided a Safety and Operating Plan. The Sheriff's Department raised no issues. First Line Security will be on-site throughout the event. Their staff is certified in First Aid and CPR. First Aid Kits will be available on site. Safety of Ooerations: As noted above, the Sheriff's Department has identified no safety issues. No issues have been raised by the County Engineer, or Environmental Health. The tents that will be erected on-site will be inspected by, and must meet the requirements of the Fire Department regarding number of exits and fire extinguishers. Conformance with Buildina Code: No Building Code requirements, other than the need for an electrical permit for the generator, have been identified. c; ~ !"'*' t';."J ..,/ RECOMMENDATION: Staff recommends that the Director approve the Temporary Commercial Use/Special Event Permit applicatio~ sUbjecttoApplicant's compliance with each of the conditions in the attached Administrative Determination. 'i'l )..> n; o ASPEN ART MUSEUM 590 N. Mill ST ASPEN CO 81611 Tel 970,925 8050 FAX 910:925.8054ASPENARfMuSEijM~ORdc 2.5".. ';';,~~l\j.' .; 'I ~t ,J . ::;' :} ~J :I, June 30, 2004 Board of County Commissioners To whom it may concern. The Aspen Art Museum has applied for a Temporary Use/Special Event Permit for their summer fundraiser, Howl 2004 which takes place at Suzanne Farver's residence, the Gitalong Ranch in Woody Creekon'Frraay;Jul}7'30. ..., The fee already paid for this permit is $420. The Aspen Art Museum respectfully requests that as it is an important fund raiser for this non profit organization, the County Commissioners would look favorably on reimbursing this fee. Thank you for your consideration. cz: ~ ~7ik Susan Claire Burston Events Producer .. ()<:::> f'1 ~,i'/ PITKIN COUNTY cOMMUN'TY [)EVE'LOpMENTOEPARTMENT TEMPORARY COM M E'Rt tAt', US"E'lsPECfAt"'eVE'RTl~PERMlT;':~:"" '"""'."-' .~- ,"""'. '"''''"~'''''"'':~''' ";'<.~'~""'''^~'''),~";''''''~''"'''"",~",~"";,";;.:-<.,::,,..;Q''i:,:",_,,-,~ ....;.;".."''.:.''':..,.;,;''".__.,.,,''~ '.' "~"'~";"""""-"";;..' ":""""',:""."'~ ,,"~~'" INFORMATION'OFrf'A~E"PERMlf ~K(jeES~'AFrtrAPpllcATfON . The temporary use and occupancy of public or private properties and/or roadways for commercial activities or special events that are not otherwise permitted within a specific Zone District may be permitted by the Community Development Director.' The Community Development Department coordinates the review of these activities/events by various referral agencies in order to ensure that the activities/events are conducted in a safe manner, and that any impacts on the community or on public resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that adequate provisions have been made for police supervision, public parking, insurance, site set-up, maintenance and clean-up, emergency services, and safety of operations. A permit will not be issued unless these requirements are satisfied. Special Events include, but are not limited to the following: => Public events for amusement or entertainment, such as concerts or festivals; => Fund-raising or non-commercial events to benefit nonprofit religious, educational, or community service organizations; and , => Foot races and bike races. Temporary Commercial Uses include, but are not limited to the following: => Filming of movies, commercials, or promotional spots; and => Trade shows. EXEMPT EVENTS: lis this a fund-raising or non-comm, ercial event for a nonprofit religious, educational, or community service or anization? Will the event be conducted entirely (including parking) in a permanent facility on private property owned or leased by the sponsorin9 entity? .."...,.....,.,'"y,~ Will the event have a maximum duration of 1 day and be limited to the hours between 8:00 AM and 9:00 PM? /' IZf Yes Cl No Yes Cl No I Cl Yes 18'NO ~ I If you answered YES to ALL of the questions above, then a permit from th~ Community Development Department is NOT REQUIRED. However, you must still obtain any other required permits' or approvals, such as a special event liquor license, pyrotechnics permit, etc. Contact Community Development at (970) 920-5526 for assistance in determining what other permits may be required. In addition, you must notify the Sheriff and the County Engineer of the time, place and estimated attendance for your event at least 72 hours prior to the event. OTHER EVENTS AND USES:, If you answered NO to ANY or ALL of the questions above, you must complete the attached application and submit the required fee and application (with all required attachments) to the Community Development Department for review. See Subsection 3-200-030 of the Pitkin County Land Use Code (the "Code"). 3-30-04 ~ The Community Development Department will be the primary contact for the applicant during the review process. Once the completed application and fee are submitted, Community Development will distribute the application to the necessary referral agencies and, if necessary, will schedule a date for the referral agencies to review the application with applicant and/or put the referral agencies directly in touch with applicant. Following review of the application, the Community Development Director will issue an Administrative Determination granting or denying the permit. The Board of County Commissioners reviews events of duration longer than 72 hours. Special event permit applications and temporary commercial use permit applications shall be submitted to the Community Development Department not less than 60 days prior to the event date, along with the following: 1. Fee for application: $1260 (Major Events), $420 (Minor Events); make check payable to "Pitkin County Treasurer". Whether or not an event constitutes a "Major Event" or a "Minor Event" will be determined by staff at the time of submittal. The fee is based on 2 hours of staff time, for Minor Events, and 6 hours of staff time, for Major Events; if staff review time exceeds 2.4 hours for Minor Events, or 7.2 hours for Major Events, the applicant will be charged for time in excess of 2/6 hours at a rate of $210 per hour. . 2. Map (sketch or site plan) of event site, detailing any temporary or permanent structures, street closures, all impacted properties (identifying owners), and parking. 3. Vicinity map. 4. Schedule of events/activities. 5. Detailed Safety and Operations Plan (see Attachment A). 6. Proof of General Liability insurance/indemnification (naming Pitkin County as an "Additional Insured") and proof of Liquor Liability insurance (if applicable). 7. Letter of authorization/executed contract granting approval to use the specific site(s) from public or private property owner(s). 8. Written approval of any applicable Caucus(es)/Homeowners' Association(s). 9. Copies of all other applicable permits. (Some helpful contacts and references are included in Attachments B, and C.) Other permits may be processed concurrently.with the application. , 3-30-04 '0 ~ , lq:'.p') ~ ~~;,:.~'!J PITKIN COUNTY COMMUNiTy P~Y~t.QPMENTDt;P~RTME~T TEMPORARY COMMi:RCIA[US'EjSPE~'IAt""EVE'NT"PERMIT~AP'ptICATI6N Please answer the following questions in detail. If an item does not pertain to your activity/event, please mark it uN/A." 1. Name of event/activity: Howl 2004 - The Tenth An~iY~r:~(irY 2. Location of event/activity: Gitalong Ranch, Meadowlark Lane, White Star Ranch, Woody Creek 3. Type of event/activity (parade, assembly, sporting event, filming, etc.): wi ne tasting, cocktail ~ dinner~ and dancing If the event/activity involves movement (e.g., parade, foot race), describe the route, including starting and dispersal locations, and attach a map. 4. Name of applicant (sponsoring organization/event coordinator): ASDen Art Museum Address: 590 North Mill Street, Aspen, Colorado 81611 Phone(s): (970)' 925 8050 xtn .12 E-mail: scburs ton@aspenartmuseum.org Name and title of person primarily responsible for oversight of event/activity: <:;11C::rln rl rl ; rp RIJrc::tnn Address: c/o AspF"n Art MIJSp.llm Phone(s): 925 8050 X 12 E-mail: scburston@aspenartmuseum.org Cell phone, radio frequency or other means of contact during the event/activity. , Security radio frequency and cell number to be advi sed 5. Date(s) of event/activity: Friday, July 30,2004 Starting time(s): Ending time(s): 60m 11Dm - lam 6. Numberof people involved (including participants, staff (including volunteers), and spectators): 500 If you will be using volunteers, what type of advance training will they be receiving and when? Most of the volunteers have worked the event for several.years. Briefina takes place the week before, and on the day of tne~vent. 7. Will you provide notification of the event/activity to the public and/or to adjacent/affected property owners? Yes . If YES, describe who you will notify, when, and how: wn te to all neighbors, ext~n~,~.Y~}~<:iY~rti,~}nJL i ~n~\t;{spapers, on radi Oiin? tv. ~ 1I,1_'ldl" 11. 12. ~ ,;/ 8. Are you planning to erect temporary structures or tents? If so, describe location, size, purpose, and if they will be heated/air conditioned: Wine tastinq tent 30'x60'. dinner/dancing tent 60'x120' Servi ce tents 20x20 I, 20' x60 I, 9 ;x30 I t entrance) Rented and erected by Alpine Party Kentals Temporary structures shall conform to any and all applicable building codes and other County regulations. The applicant shall pbtain any required building permits from the County Building Department. If a tent is to be erected, the Fire Marshal shall be contacted to complete a life safety inspection prior to the event. 9. Do you require electricity; if so, what is the source of your electric power? Power onsite plus additional rental outsicle generator . Temporary electric power connection(s) shall conform to any and all applicable electrical codes and other County regulations. The applicant shall obtain any required electrical permits from the County Building Department." 10. Will there be ,Amplified .~ound, music, oar fireworks? If YES"RleCfl.1J~~.c~be: YES . . live band Network plaYlng In lnner/oanclng tc t ~I. No fireworks. If fireworks are planned, the applicant shall obtain approval and a permit from the applicable Fire Marshal and the Sheriff, and shaJrcornply with the County regulations on Noise Abatement (Code Title 6, Chapter 6.36). Will any food be sold? No If YES, the applicant will be required to submit an Event Information Application to County Environmental Health. Applicant may also be required to submit an Event Coordinator's Application and, in connection with its food vending, applicant shall submit, or require. eac~ of its incf.ependent caterers to submit, a Special Event Food Service Application to County Environmental Health. Admission tickets include everything - food, drinks, etc. Will you be providing portable toilets and/or hand-washing stations? YES. If $0, . where will they be located and how many will be p'rovided? Large tOl ~ ~l: . l:ra 1 I ~rs Wl t~ ~a 1 e/ female division - 4 stalls each slde~~nCl han9~~~nlng TaclIILle~, ~IU::' ctJdltlonal bathrooms on property. Attenaanl: monn::Orl ng D(n.r\T'UUIII~ ct I I ~V~IIIIIY, '!' Describe the types, number and location of trash/recyC?le containers to be provided: _ 15 .or mOre BF! tras h containers, mom tored Wl th bags removed all evenl ng. Located throughout the event. AI I trash removea ana clean up aone l:ilaL evening & Trash/recycle containers and toilets/hand-washing stations must be removed within 24 hours of the event/activity. f 011 ow i n 9 mo rn in! Name, title, address, e-mail and telephone number(s) of person responsible for clean . up: Susan Claire Burston. Event Producer, Aspen Art Museum, 590 North Mlll Street Aspen. CO 81611. scburston@aspenartmuseum.org Home phone (Y/U) YZO ~bU/' 13. Will beer, wine, or other alcoholic beverages be dispensed at your event? YES If YES, complete AttachmentDand contacfthe County Clerk & Recorder's Office to determine if you need to obtain a State of Colorado Special Event Liquor License Permit. 2 /", (" ~ ./ c 14. Are you requesting use of any County properties (e.g., parks, trails)? NO please specify: If YES, The County may require applicant to post financial security to ensure restoration/revegetation of County property. 15. Are you requesting road closures? NO If YES, please include date(s) and times: Road From To . Date Road From To . Date If road closures are approved, the permittee will be required to publish notice of the closures in local daily newspapers at least 2 days prior to the closures. 16. If you do not require road closures, will your event/activity use any public or private roads? YES If YES, describe: Private driveway off Maclean Flats, through White Star Ranch orivate road to Gitalonq Ranch private driveway. 17. Where will you provide parking? On site. Jay I s Valet, Parki ng Valets. Number of spaces available at each location: 5UU Describe any arrangements made for towing illegally parked vehicles: . All vehicles are valeted into the field on site. 18. Will shuttle service be provided? NO If YES, describe shuttle service (including. hours of operation) and methods to be used to encourage use of public transit: 19. Describe traffic control measures to be instituted: Jay's Valet Parking. All parkinq on private property at event. 20. HQW many oersonnel will be orovided for.fsecuritv, and traffic anrl oarkinn control? ZU parRlng valets, 3 securlty 0 Tlcer~, porus m~seum's~ai~ Identify any subcontracted security and traffic/parking control service providers (name, address, contact person, telephone number(s), and e-mail): J~yl~ Valet, Boy ~71Rql, npnvpr, ro RO?17 Tpl: (303) 777 JAYS '~rlfrity firm tn hp r1rlvi"prl ____ Law enforcement- services will be charged out at the current hourly rate established by the Sheriff's Department and ONL Y if resources permit. The Sheriff reserves the right to place officers and staff at the event, at the permittee's expense, if deemed necessary in the interest of public safety. For further information, contact the Sheriff's Office. 21. How many and what size vehicles and equipment do you plan to use to stage the 3 ~ ~ " ,,} -' event/activity? Please provide theloeation for staging of all vehicles and equipment. _ NonE> for d~g;n!J - c:nmp r1plivp.ry trucks p.~rl;p.r in thp. day of the event. 22. Are you planning to use fixed wing or rotor wi~ aircraft for any aspect of the event/activity? If YES, please describe: N ALL APPLICANTS: Please complete the attached Safety and Operations Plan or provide a separate document containing all of the required information (see Attachment A). A Safety and Operations Plan is required for planned events/activities because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any demand for services generated by a planned 'event/activity should be alleviated ahead of time by the event sponsor or organizer. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriff's Office upon review of the Safety and Operations Plan. 23. Describe any special requirements or aspects of your event/activity that have not been covered above: I certify that I am an authorized representative of the applicant, Aspen Art Museum . and have the power to execute this application on behalf of the above- named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that any Temporary Commercial Use/Special Event Permit that I receive shall be subject to the following terms and conditions, in addition to tho~e specified in the Administrative Determination/SOCC Resolution granting the permit: ' A. The County may revoke a Temporary Commercial Use/Special Event Permit prior to or during the event if the permittee violates any of the conditions of the permit. S. The County may require the permittee to participate in a post-event debriefing with referral agencies, affected citizens and other interested/involved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. ' 4 ~. f) o E. The permittee shall adhere to all representations made in the application and in public meetings. . .~ C~e-~/bh Signature of Authorized Representative of Applicant aS~N c..,4/;t?G /t:;/et/bN Print Name ~~~~ Title ~~~ A-~~~ Ad~9t:7 /J/tn'$. /M~r/~ ~~/ Cd 6'/6/2 . " . . 7,:; 5 'J"- ~ , ,.; ATTACHMENT A SAFETY AND OPERATIONS PI.At:f R'edOl'R'el':4eNTs , The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council for additional information or direction regarding these req uirements. · Is this a corporate-sponsored event for profit? D or a non-profit event? if(Check one.) The following statements assess the level of risk to the participant/citizens of the County by the event and its potential to affect normal public safety resources. (Check appropriate boxes.) DYES ~NOA) Does the event pose risks to the individual participants and public safety? ~O B) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public safety resources? DYES If either A or B were answered YES, then the applicant may be required to post financial security with the Sheriff's Office. All participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs-DOLA Grant. The Safety and Operations Plan can be written in outline format. It should: 1. Outline, in detail, all of the activities, risks, or other safety issues associated with staging or participating in your event. 2. Outline, in detail, the safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers/frequencies (e.g., cell phone, radio). Where will this individual be located during the event? B. Who has overall responsibility for the safety of the event? C. Describe (bullet topics) your safety briefing for event staff. D. Outline, in. detail, your safety preplans. 1) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources. Drawings (flow chart) may be helpful. 3/30/04 f: 3/30/04 b) Requests for assistance procedures. c) Event communications plan. Drawings may be helpful 2) Please ensure that your map attached to the application clearly identifies emergency facilities, emergency access routes and hazards. 3) Outline, in detail, how you will detect and respond to event emergencies. 4) Describe event-provided emergency medical personnel, facilities and provisions for staff and participants. Will your event's safety facilities (aid stations, heli-spots, etc.) be prominently and clearly marked? If so, how? (The event may be required to supply its own Emergency Medical Services (including ambulance service), depending on the scale and risk assessment of the activities. You may contact local fire and ambulance departments, or private providers for quotes and availability.) , E. Are there any low risk hazards likely to be encountered by the staff or participants and how will they be addressed (e.g., road crossings, stream crossings, etc.)? F. What are your inclement weather contingency plans? ~- ~ ~ 0, .. "'- ,..., ATTACHMENT B, CONTACT LIST (All Area Code "970") DEPARTMENT OR AGENCY I CONTACT PERSON Aspen/Pitkin County I Cheryl McCulloch Airport Aspen Fire District 1 Ed Van Walraven Aspen Police I Loren Ryerson Department Aspen Community Linda Gerdenich Relations/Com- munication Basalt Fire District I Bill HardingNonda Williams County Building Division ,I Vicki Monge Bureau of Land I Brian Hopkins Management Carbondale Fire District 'Bill Gavette Castle/Maroon Creek I Lynne Mace Caucus County Community I Rose Ann Sullivan Development " ' County Clerk & Recorder ,I Jennifer Doss Crystal River Caucus I John Baker County Engineering I Bud Eylar County Environmental I Carla Block Health Frying Pan Valley I Fred Smith Caucus County Road & Bridge I Temple Glassier Owl Creek Caucus I GeorQe Shifrin Public Safety Council - I Ellen Anderson County Emergency Mgt County Risk I Kris Jewkes ManaQement County Sheriff ! Tom Grady Snowmass/Capitol I Michael Kinsley Creek Caucus Snowmass/Wildcat Fire I John Mele District , U.S. Forest Service Woody Creek Caucus I Michael Ow~ley I PHONE 1920-5384, ext. 850 ,I 925-2690/925-5532 _1920-5400/920-5404 920-5082 920-5180 963-2846 920-5206 920-5070/920-5438 920-5211/920-5397 923-5527 /920-5234 1920-6017 ,I 920-5300 1927-3851 I 923-2212 925-3445 (Aspen District) 963-2266 (Sopris , District) 1 923-2863 I FAX 1920-5378 ,I 920-4451 1920-5409 920-5119 I ,I 920-5439 / I / /920-5439 ,I 920-5196 ,I I 920-5374 /920-5077 I I 920-5374 I I /920-5049 1 920-5251 I I Contact Janis Taylor at CoLinty Community Development (920-5109) to obtain contact names and phone numbers for Homeowners' Associations. 3/30/04 ~ ,....:.... ., "", fNTACT . County Community Development - Building Division County Community Development - Building Division , Fire District, Sheriff Temporary and Occasional Food County Service Establishment Requirements, Environmental Colorado Food Service License Health I' State of Colorado Special Event Liquor " County Clerk License Permit " . Title VII of the Pitkin County Code ' County (BOCC Ordinance #99-38) Environmental Health County Environmental Health I County Engineer . County Environmental Health County Community Development County Community Development - Buildina Division County Community Development - Building Division; Fire District ~ .,....,;.>'" ATTACHMENT C APPLICABLE cOnES & REGULAfIONS;CONT.A:CTsi, ' I MATTER Bleachers I APPLICABLE CODES & REGULATIONS . ICC/ANSI 300 Electricity, Temporary , National Electrical Code (current edition) I Fireworks Food Service I Liquor License Noise Limits Refuse Disposal , Colorado Department of Health Standards and Regulations for Group Gathering Areas " Pitkin County Road Management & Maintenance Plan . . Colorado Department of Health Standards and Regulations for Group Gathering Areas . Land Use Code Subsection 3-200-030 I Road Closures Sanitary Facilities: Toilets and Hand- Washing Stations I Temporary Commercial Use/Special Event Permit Temporary Contractor's License Tents or Temporary Structures International Building Code, 2003 International Fire Code 3/30/04 ~ ~ .,v 0"" -, '. , .{:i;.-.-.-__-- ATTACHMENT 0 Complete if liquor will be served at your event. A State of Colorado Special Event Liquor License Permit (if required) must be applied for with the County Clerk's Office. This permit process takes 30 days and is ONLY issued to incorporated, non-profit organizations. Proof of Host Liquor Liability insurance must be provided. Please indicate Yes/No to the following questions if liquor is to be served at the event. Will there be: a. Non-transferable Legal Age Identification bracelets? b. TIPS (server) training for bartenders and caterers? c. A designated "Family Friendly" seating area? d. Inclusion of Tipsy Taxi in the planning of event? e. Provision of alternatives to alcohol; free non-alcoholic drinks for designated drivers? f. Free water and ice available? g. Cessation of alcohol service at predetermined point prior to the end of the event? WhaUime? h. . Food available at all times? i. Training of security staff and volunteers on friendly intervention? j. Prohibition of use of alcohol or drugs by staff and volunteers while on duty? k. A designated smoking area? I. A designated medical detox area on-site? m. Other: Bartenders are supplied by Syzygy Restaurant, Aspen. We usually pay for taxis to take people ,home if necessary. Last year taxis went to Old Snowmass - outside Tipsy Taxi area. Aspen Art Museum takes all ' possible precautions to prevent guests driving under the influence. ,<r: 3/30/04 cO ,~ ~ Susan Claire Burston, Re: Howl 2004 Appln To: "Susan Claire Burston" <scbur$JQI1@aspenartmuseum.org> From: Rose Ann Sullivan <rQseanns@co.pitkin.co.us> Subject: Re: Howl 2004 Appln Cc: Bcc: Attached: Thanks - I will let you know if we need anything else after I begin to hear back from everyone we need to refer this to (~, Sheriff, etc.). At 10:09 AM 5/20/2004 -0600, you wrote: Hi Rose Ann Thanks for getting back to me. Property owner is Suzanne Farver Address: Gitalong Ranch 0114 Meadowlark Lane Woody Creek I will ask Suzanne for the letter you are requesting. I am assuming everything else is in order? I Thanks Susan Claire I I I I I I I. " Susan Claire Burston Event Producer Howl 2004 ----- Original Message ----- From: "Rose Ann Sullivan" <roseanns@cLaspen.co.us> To: <scburston@aspenartmuseum.org> Sent: Thursday, May 20, 2004 9:54 AM Subject: Howl 2004 Appln > Could you please e-mail me the addres$ of the property and the name of the > owner so I can get your appln out to the necessary referrals? We're > thinking this is the Farver property - but need to confirm that. > > We will ~Iso need to get a copy of a letter from the owner of the property > confirming they have authorized the use(s) proposed in your application. > > Thanks. > Printed for Rose Ann Sullivan <roseanns@co.pitkh,.co.us> 1 ~ Tom Grady, 07:19 AM 5/27/2t"-0600, Howl f' ~,'-;' Page 1 of 1 X-Sender: tg70@pubsaf2 X-Mailer: QUALCOMM Windows Eudora Pro VersiQ114,:f.Q,?~, Date: Thu, 27 May 200407:19:00 -0600 To: roseanns@co.pitkin.co.us From: Tom Grady <tg70@ci.aspen.co.us> Subject: Howl Cc: tg70@co.pitkin.co.us RA- The only issues with the "Howl'! Art Museum Benefit- is that the application is checked NO for "TIPS" training for servers & NO coordination with Tipsy Taxi-- These 2 items would greatly decrease their etoh liabilities & support good public safety. Otherwise there are no peso issues.--- Grady Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> 5/27/2004 ~ . ' ""'" M MEMORANDUM DATE: TO: FROM: RE: 06/30/04 BUD EYLAR, TOM GRADY, ELLEN ANDERSON ROSE A~LLlVAN , APPLICATION FOR TEMPORARY COMMERCIAL USE/SPECIAL ^ . "....... ,-' .., "', ,.~ .,., ",.'_.."._..~~,~.~"~.,.' ,,,,_,.,,'j_,<""""~""O-"""'..""'''' "'""'~"o""''''~;'''''''''_''^...'"',','''',,,'~d_',..'''''''',';""""""""""""~'_"",""""M"""""';'~~_"''''^ EVENT PERMIT - HOWL 2004 (JULY 30, 2004) Attached is a copy of the Safety and Operations Plan for Howl 2004. This was not previously included with their application. Please let me know if you have any questions/issues with this plan by the end of next week. We are trying to get their permit issued shortly thereafter. Thanks! Enclosure 1 ~~ .J .. ~ i" C:) ATTACHMENT "A" SAFETY AND OPER-\TING PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. You should also consider this activity as a template to facilitate your safety program development. Together we can work to ensure a safe and successful conclusion to your efforts. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature andlor scale of your event. Contact the Public Safety Council (970-920-5234-Cindy Mohat) for additional information or direction regarding these requirements. · Is this a corporate sponsored event for-profit 0 or non-profit ~ (Check one of the appropriate boxes) The following statements assess the level of risk to the participant/citizens of the county and its potential to affect normal public safety resources: (please Check appropriate boxes.) o Yes KJ No A.) Does the event posse risks to the individual participant and public safety? DYes ~ No B.) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered yes, then the applicant may be required to post fmancial security to the Sheriff's Office. AIl participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which. may cover costs of an emergency through the Colorado Department of Local Affairs- DOLA Grant. A safety plan can be written in outline format to facilitate ease in finding detailed information for both the participant and public safety officials. 1. Outline in detail all the activities, risks, or other safety issues associated with staging or participating in your event. 2. Outline in detail outline the appropriate safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and nmnbers (ex. Cell phone-970-555-12 12) B. Who has overall responsibility for the safety of the event? C. Where will this individual be located during the event? Describe (bullet topics) your safety briefmg for event staff? D. Outline in detail your safety preplans to include: 1) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources- drawings (flow chart) may be helpful. b) Requests for assistance procedures. ~ ~..... ~~ cc,,'" c) Event communications plan-drawings may be helpful , 2) Please ensure that your map attached to the temporary use application clearly identifies emergency facilities, emergency access routes and hazards. 3) Outline in detail how you will detect and respond to event emergencies. 4) Please describe event-provided emergency medical provisions for staff and participants. (See below) 5) Are there any low risk hazards likely to be encountered by the staff or participants and how they are to be addressed? (Road crossings, stream crossings, etc.) E. Will your event's safety facilities (aid stations, heli-spots, etc.) be prominently and clearly marked? If so, how? . F. What are your inclement weather contingency plans? 3. The event shall supply its own Emergency Medical Services (including ambulance service), depending on the scale and risk assessment of the activities. You may contact local fIre and ambulance departments or private providers for quotes and availability. ( .,,!, ( \. ~$\" >'''''','''',':''''.'''''''' ,"',.;,.'.;".,.,..""",'!.:,'....."..~'."";".."'.."."..~"""...~ .U,'l~ 1. !!. '1l." ~ 11 ~~;!M~"L);'1Xlr~,tk.~__,~ ~~ ~ -..;. """'" 217,5" i.:.~.."".,.:. 1919"2004 ~ ASPEN ART MUSEUM 590 N, Mill 5T ASPEN CO 81611 TEL 970,925,8050 FAX 970,925,8054 A5PENARTMU5EUM,ORG Safety and Operating Plan for Howl 2004 - The Tenth Anniversary. A fund raiser for the Aspen Art Museum taking place at the private residence of Suzanne Farver, Gitalong Ranch, 0114 Meadowlark Lane, White Star Ranch, Woody Creek, at 6pm on Friday, July 30. 1. The event includes wine tasting, silent and live auctions in a tent by the house at 6pm, cocktail party in the barn at 7.30pm, dinner and dancing in the Big Top at 8.30pm - midnight. The location is surrounded by open ground, with a pond, and fire hydrant on the property. The only risk is a single lane track which only one vehicle can drive on it at a time. The contract valet services along with security staff at key locations will be in radio contact to ensure traffic flow with no hazards. Robert P. Fickes, Director/President of First Line Security. Cell phone: 379 4486. Jay's Parking Valets will be on Motorola Talkabout radios on Channel 114. 2 A) Robert P. Fickes, Director/President of First Line Security. Will be on site during entire event. Cell Phone: 379 4486. Will also be in contact with security staff on company radios and/or individual cell phones, and liaising with Jay's Parking Valets on Talkabout radios on Channel 114. B) Robert P. Fickes, Director/President of First Line Security. Will conduct a walk through with the event coordinator prior to the event. C) Tent near house during main auction 5.30 - 7.30pm. Then will transfer to house after the auction 7.30 - 9.30pm. Once all the ~" .;,a .' ~ 1 o~., ~ ;>..~;~'~~"';. -, ,', ,~J"""" ,. ""c. auction items are picked up, Director will patrol the grounds. 9.30pm - midnight. D) All First Line Security Staff will be briefed on their responsibilities prior to the event. They will act as a first responder to any crisis. All security staff are certified in First Aid and CPR. First Line Security at times use off duty EMTs, Firemen, Law Enforcement Officers at their events. All security staff have some type of background in these areas. The Director, along with the event coordinator, will determine if outside assistance is needed. Pitkin County dispatch will be notified to request the appropriate agencies. E) No first aid station will be set up and manned for this event. First Line Security Director will have a First Aid Kit in the company's vehicle. Additional First Aid Kits are at the house and in the barn. F) The event is staged under canvas. If it rains, guests are protected. If its hot, the sides can be rolled up. Please call Event Producer, Susan Claire Burston at the Aspen Art Museum, on 9258050 x 12 if you require more information. ~ 06/29/2'004 97~9201~ SUZANNE FARVER 12:43 M P,~:;E 0114 Meadowlark Lane ~ ~ ......- III? ,."'-... .'~' .... ~, f A-Je/L/J1Iq jC/~~b . ~. " ~ \0 ~t 4, .. \ \ 't \ \ i, . , . . . \ \ \ \ , ... ' '\' \0" '.. .... l.. ... .... ... .... ~.. .... .... ... ... . -. 't .... lo. 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". . ~"'; ,~t.,....,,,..,;,,.,'.,' ""'G"'" ~,.".,..',.. ,,:..~ .t' f'~', r..... ~ ....:,..::1. ~"':P~' " ~ :'l.....: ..~"r: I ~.,.,. .-:'~~,.. ~.,''o;.. r,~ . ~~J:i~...,..il. .........:!i:.. .:""...... :';1" ,J...4!!' -...':0: ,'..w:;~ ....: ". ~,"~...' ::..,1'.I1.....~' t' " . ."" .'-- ".." ".?' ~.., ," " .~... '. ,'" ~.. . .., r. '.". ,.'i :.~'.' .,.:-,C;;'i'. ?.,. ~'.' os;.>.., l~"''\ "~"; ~r.'~ · .....' .~", .. '.. ,.,.;;;....f.,.Ci " , :;;, ~ ~ ,x::' ;4.,' ($',.,,\ ',1',:',':' -';'~;i'~ W ." ii' :. ...J...,: ,'... ,",.' , ...1. . ~ !ll"":::-~" ",.:.ro;:<o:'~' ..~........, . w.... .,_!, .,~~:.J,..~....J ".':~,' '"';n'.I'!.f"",'.:;'J.'~' .... ".r. I ,I; ~~,~'f 1.<= 'r', :.,::: ~ :,;~: ty:" ., 1'. ~ ",a: :: i.': " " ,~ ",. ,)"-,,,. [BJ ~- __"'ll --- .-.. .,......, 11)'.\' , el2 r4'cf:ilrl J i ~ "I ,. U'" \9 " _r ~ M DIRECTIONS TO THE GITALbNG RANCH ~ ......................................-..............,...;.'...............;..................... ' , Farver Residence 92C-1825 0114 Meadowlark Lane ............................-..-......................--..-.--...................-..... i..._........__...._......_....~ North j m~j Yellow Fox Lane - DONT TURN HERE! r ~ CUNY R'ad SI., McLain Rats Road to Starwood Smith Way ---- Highway S2 Cemetery Lar -- I Airport ~ ~ ~ Brush Creek Rd (to Snowmass Village) - - to Aspen From Aspen, 1. Turn at Cemetery Lane (1st: light after the bridge leaving town toward Glenwood). Trip your odometer here. Follow this road down and then up the hill, continuing as it levels out on the plateau. After a few miles, you will come to the end of the plateau. On your right will be a curvy road sign. Turn right there (your odometer will read 4.6 miles). If you start to go down the hill on the winding road, you've gone too far. 2. Take an immediate right onto the gravel road, bearing right as you pass another gravel road that veers off to the left. Continue about .8 miles and take your SECOND right on Meadowlark Lane (do NOT turn on Yellow Fox Lane:: stay on Whi~f3S~r Road until you get to Meadowlark Lane). At the end of Meadowla-fk lane take the left driveway to the top of the hill. From DO'Mlvalley, 1. Turn left on Smith Way (across from Cozy Point Ranch), at the Woody Creek Canyon sign on Highway 82. (If you get to Brush Creek Road on Hwy 82, you've missed your turn). Go down the hill, and turn right after the bridge, climbing back up a steep hill. At the top of the hill, take a sharp left turn. Continue from #2, above. . '. . . ...............n...................._.............................................................................................;....;.............................................._____.o...-__..~.~~~._;,.~___...._....._____ (~ -..;A~ " ~ scbu rston@aspenartmuseum.org, 08: 54 AM(;l30/~004-0$O()~.Fwa:DC:)~ij.'iTI~!1~..!l:n~.,!nfQ.,~~t~~,~t~~t:". To: scburston@aspenartmuseum.org From: Rose Ann Sullivan <roseanns@co.pitkin.co.us> . Subject: Fwd: Documents and Info Needed- Howr;;m04 Perrilif" Cc: Bcc: Attached: Environmental Health has now informed me that, because your event is open to the public (i.~., not "invite only"), they will need you to com plete one of their Special Event APplications. This . form basically collects info on your catering plans. You should contact Carla Block at Environmental Health (920-5438). . Thanks! Date: Man, 28 Jun 2004 16:43:07 -0600 To: scburston@aspenartmuseum.org From: Rose Ann Sullivan <roseanns@co.pitkin.co.us> Subject: Documents and Info Needed - Howr2004Permit We are unable to complete processing of your application without the following additional information and documents: I 1. /is noted in my 5/25/04 and 6/1/04 emails - no Safety and Operations Plan was provided with your application. Please provide this as soon as possible. We also need the n[s]ecurity radio frequency and cell number" for you in order to be able to contact you during the event (#4 on the application). Please be sure info is provided on the security firm you~ave e~gaged with your Safety and Operations Plan (the firm was not identified in #20 on fl1eapplic8ti6riY 2. County Risk Management is requiring a Certificate of Insurance demonstrating that you have adequate coverage, as f~lIows: General Liability Insurance with minimum limits of $1 ,000,000 per occurrence and $2,000,000 general aggregate are required. Additionally, proof of Liquor Liability Insurance with at least $1,000,000 in coverage is required. Pitkin County must be named as an Additional Insured. Documentation satisfying the above requirements must be submitt~d to Pitkin County Risk Management (attention: Kris Jewkes). If you have any questions about this document, please contact Kris. 3. Have you received your CO SpeCial Event Liquor License yet? 4. If you have not already done so, please contact the County Electrical Inspector, Tom Parry (920-2846) to determine if an electrical permit is required for your outside generator. Additionally, please confirm that you will have handicapped-accessible bathroom facilities available on site (requested by Building Department). You will alsorieeato corifacftheASpen Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> ,,," 'v".,; '''c..' ^-c.,."~F~'" ",-,"~,."-,,,,,,"~.,.,,.,..........;p.,,.....,,,,,,,.......,,,,~.....'.<~~~_,_......,,,_~.~t"'~~/iJ0W_"~''''''''li';l~iI!.;Iiii~~~'''''''~'iI~~.m~-~~~~'';.~~illtU;'ij;i:1i;';MWli;;;l;.~ 1 ""'~O ~. ~ ~ scburston@aspenartmuseum.org, 08:54 AM 6/30/2004 -0600~Fwd: Documents and Info N~~_c:l~ct-: Fire Dept to arrange for an inspection of your tents (Ed VanWalraven 925-2690). 5. The Sheriffs Office has noted thc;tt there is no TIPS training for bartenders or coordination with Tipsy Taxi -- and would simply comment that inclusion of these items in your planning would be good for public safety (but not a requirement of your permit), I am waiting for confirmation from Envir. Health that they do not require any additional r information from you re the caterers. ~ Thanks - and please call me if you have any questions. Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> ."'M_ '^"'''-''''--"'''''"^'''-' ..,.. ".. -~..._.,,_":..."'"""".,"', ......~.."'..~.-.,......"."w.."'-__'""""..>;...'""""'''''"''''..,..",...~J<.........,;,,;"''''...''v......,.,~'.<>_.~,"';u.""."~~"'-,,;.;,.'"',,,.~.;.m..~J.~.i/~f:li;;!g...;;<!'i' 2 ,~ ,/^, ~~,.,,, I' I : I I, I,.,',.,.,. 1 .. I "'" ~ '! .7 Susan Claire Burston, Re: Documents an(J Info Neede-d - Howr20()4Peri11i~ To: "Susan Claire Burston" <scbursfon@aspenartmuseum.org> From: Rose Ann Sullivan <roseanns@co.pitkin.co.us> Subject: Re: Documents and Info Needed - Howl 2004 Permit Cc: Bcc: Attached: Susan - thanks for your quick response ----- looks like we're getting there! ~ ~ I I I At 12:04 PM 6/30/2004 -0600, you wrote: Dear Rose Ann, Thank you for your emaiL 1. Safety and Operations plan will be deli\ered to you by hand today. 2, Certificates of Insurance I am told will be here by July 2nd. 3. Liquor License hearing is on July 14. They anticipate no problems. 4. Am trying to contact County Electrical Inspector and Fire Department (no reply from either number). I confirm there are handicapped-accessible bathroom facilities available on site. 5, Bartenders ha\e been with Syzygy restaurant for at least 5 years and I am told ha\e TIPS training. They are instructed to call taxis for anyone unfit to dri\e after the e\ent. The Aspen Art Museum gladly pays for this, 6, I am waiting to hear from Environmental Health, 7. Letter to BOCC requesting reimbursement will also be deli\ered today, Thank you so much for your help. Best wishes, Susan Claire Burston 925 8050 x 12, ----- Original Message ----- From: Rose Ann Sullivan To: scburston@asoenartmuseum.orq Sent: Monday, June 28, 20044:43 PM Subject: Documents and Info Needed - Howl 2004 Perrfiif' , We are unable to complete processing of your 'application without the following additional Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> , .. ,."...."'" ..-,- ~ '. ",,~.'.o"'_._~. ",.:" '^"""",",,,,"""''''''"'''''>~'''''''''.'i',,:,,,,,,_,,,,,,,_,*,,,,,,;,;^~~,,,",,,,,'''''''''';;'',;k;,.,,,,,,,,,''''''i>'''''~''''''''''_;~\;<lOI<i.'t;;:"'''-1~"";;;'!i.'.;;!.~';~~~,,.8,;W;,.!,,.y. 1 . ~ "~ " () - ,.... ~ Susan Claire Burstpn, Re: Documents and Info Needed - Howl 2004 Permit ",. ."-...."'." '- ....<0........ ","_,W",. "''',.' .,._....~.. ......"_.>.,,,,.,'"~.,~_c.~_~..,.'..,"._,~-.-'.,,......'......'...'''^'''N''~''""~I~~",''''',<>i>':;''''t>(;;':;':':''''''''''''''',",:;':~1i1...~',.,~",,,,~<,,.j';'.:;',~"'<L~"'.~';':;';';':i'<',~"O;.;;",.~,\.",,.,. ,:..~:";,.,:j1;,',."i~";"" information and documents: 1. As noted in my 5/25/04 and 6/1/04 em ails - no Safety and Operations Plan was provided with your application. Please provide this as soori as possible. We also need the "[s]ecurity radio frequency and cell number" for you in order to be able to contact you during the event (#4 on the application). Please be sure info is provided on the security firm you have engaged with your Safety and Operations Plan (the firm was not identified in #'20 on the application) . 2. County Risk Management is requiring a Certificate of Insurance demonstrating that you have adequate coverage, as follows: General Liability Insurance with minimum limits of $1 ,000,000 per occurrence and $2,000,000 general aggregate are required. . Additionally, proof of Liquor Liability Insurance with at least $1 ,000,000 in coverage is required. Pitkin County must be named as an AcIditionallnsured: Documentation satisfying the above requirements must be submitted to Pitkin County Risk Management (attention: Kris Jewkes). If you have any questions about this document, please contact Kris. 3. Have you received your CO Special Event Liquor License yet? 4, If you have not already done so, please contact the County Electrical Inspector, Tom Parry (920-2846) to determine if an electrical permit is required for your outside generator. Additionally, please confirm that you will have handicapped-accessible bathroom facilities available on site (requested by Building Department). You wiHalso need to contact the Aspen Fire Dept to arrange for an inspection of your tents (Ed VanWalraven 925~2690). 5. The Sheriffs Office has noted that there is no TIPS training for bartenders or coordination with Tipsy Taxi -- and would simply comment that inclusion of these items in your planning would be good for public safety (but not a requirement of your permit). I am waiting for confirmation from Envir. Health that they do not require any additional information from you re the caterers. Thanks - and please call me if you have any questions. *********************************~** Rose Ann Sullivan Planning Department Pitkin County Community Development x5482 Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> 2 ~ ..... ,.., scburston@aspenartmuseum.org, 04:37 PM 6/28/2004 -0600, DocumeiitsCl.,gJ[lfQJ':<I~!~~~_c,l:-J:tQ~t To: scburston@aspenartmuseum.org From: Rose Ann Sullivan <roseanns@co.pitkin.co,us> Subject: Documents and Info Needed ~ Howr2004'Permit Cc: Bcc: Attached: We are unable to complete processing of your application withoulthe following additional information and documents: . 1. As noted in my 5/25/04 and 6/1/04 em ails - no SafetY and Operafions Plan was provided with your application. Please provide this as soon as possible. We also need the "[s]ecurity radio frequency and cell number" for you in order to be able to contact you during the event (#4 on the application). Please be sure info is provided on the securitY firm you have engaged with your Safety and Operations Plan (the firm was not identifiedirf#20 onthe application). 2. County Risk Management is requiring a Certificate of Insurance demonstrating that you have adequate coverage, as follows: General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate are required. Additionally, proof of Liquor Liability Insurance with at least $1,000,000 in coverage is required. Pitkin County must be named as an Additional Insured. Documentation satisfying the above requirements must be submitted to Pitkin County Risk Management (attention: Kris Jewkes). If you have any questions about this document, please contact Kris. 3. Have you received your CO Special Event Liquor License yet? 4, If you have not already done so, please contact the County Electrical Inspector, Tom Parry (920-2846) to determine if an electrical permit is required for your ol.Jtside generator. Additionally, please confirm that you will have handicapped-accessible bathroom facilities available on site (requested by Building Department).~ You will also ne'edto ~ontact the Aspen Fire Jd-~ to arrange for an inspection of your tents (Ed ~WalraYeJj 925-26S0).'" 5. The Sheriff's Office has noted that there is no TIPS training for bartenders or coordination with Tipsy Taxi -- and would simply comment that inclusion of these items in your planning would be good for public safety (but not a requirement of your permit). I am waiting for confirmation from Envir. Health that they do not require any additional information from you re the caterers. Thanks - and please call me if you have any questions. Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> 1 ~s:- '1111.1. .,1 lil)',1 '" cSuzanneFarvei-- t') RECE\VED MAY 2 5 2004- P\TK\N COUNTY BUILD\NG DEPAR1MENi May 20, 2004 Rose Ann Sullivan County Planning Dear Ms. Sullivan: I hereby give permission to the Aspen Art Museum to organize and produce a party at my property at 0114 Meadowlark Lane, Woody Creek, CO for the benefit oftneMuseum, said party to be held on July 30, 2004. Please issue the appropriate permits for this event. Post Office Box 296 0114 Meadowlark Lane Woody Creek, Colorado 81656 970.920.1825 FAX 970.920.1824 e-mail:farver@sopris.net ,,~ r'a n ,,;'~....,.A WHITE STAR RANCIIHOME,QWNERS ASSOCIATION Post Office Box 296 Woody Creek, CO 81656 970.920- 1'825 FAX:970.920~1824 email: farver@sopris.net May 20, 2004 Rose Ann Sullivan County Planning Dear Ms. Sullivan: The Board of Directors of the White Star Homeowners Association has granted their approval for the upcoming Howl party to benefit the Aspen Art Museum and to be held on the property of Suzanne Farver, 0114 Meadowlark Lane, WoodYCreek;COoiiJuly 30, 2004. It is our further request that you grant the appropriate permits for this party. Thank you for your kind cooperation in this matter. ~ ( 1 ~ '- ,. ~~~ " - \, I - - ~\- - -- ;~ J /I t , '- --.----.. " \' ,......- - ,:,' -, 1, .. ., '. r_ -, -, -. " '- ., -, I, .. t --"..."."'~ .- ~ co ( I \ t ,- /' !"\ -/ " ,\1; \ ,~. \\ i\ -.. \ \. ~r<.""'~ \\ -" Ii " ./ /\\ , 'I / \\ ~, \\ 1/ '. \ II \ 'I " \ \ I; \ \\f \ \i/, i II \ II II I! .~.... ~ ~~'111L=:~~" ~"'I 1/ ,11,1,11 , .111 ~ f /;- F' ,~ [I {\ II /i \ L !i \ ~~ :: / . ~ " -'1\ ~ :;: \ ~ :f U\\\ I . ,/ \\ 1 I :: ~I \\. Ub'! \\\ \ I~~ 'I, /: /If \\ JI ~t;,'/ \~01 IF I -.. ~ ..... ~ t'\ ~pr- 'f""'''' ~~ i,;~.z '#l !~.:'~ "1. ~ ,,,:11',,,, "., ",.0, MAY .2 1 7004 \t\l\)S'\ ~{ . Memorandum ~'4~o~1 vA #/ v ~\ (,/\/0'1 Tom Grady, Ed Van wa~anna Schaffner, Ellen Anderson, Kris To: Jewkes, Jennifer Doss, Tony Fusaro, Bud Eylar, Carla Block, White Star Ranches HOA . From: Rose Ann Sullivan - Pitkin County Community Development (970) 920-5482 Date: 5/20/2004 roseanns@c'o.oitkin,co,us Re: Temporary Commercial Use/Special Event Permit Application - Howl 2004 (Aspen Art Museum Benefit) Attached is the application we recently received for this annual event. It will be held on Friday, July 30th at 0114 Meadowlark Lane in Woody Creek (Suzanne Farver's property). Approximately 500 people are expected on the site. The event will run from 6:00PM to as late as 1 :OOAM. Community Development previously issued a permit for the 2b03'H6wl'evenf at the same location. I would appreciate receiving any comments you may have on this application by June 18th. Thank you for your assistance. Attachment ~f ? V'^ vi' ^ . Oft.- /0 ,,( ".- l" orlt ,,,& . 'p ~ 1 .J' J) ,~, PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT --- INFORMATION ON THE PERMIT PROCESS AND APPLICATION The temporary use and occupancy of public or private properties and/or roadways for commercial activities or special events that are not otherwise permitted within a specific Zone District may be permitted by the Community Development Director: The Community Development Department coordinates the review of these activities/events by various referral agencies in order to ensure that the activities/events are conducted in a safe manner, and that any impacts on the community or on public resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that adequate provisions have been made for police supervision, public parking, insurance, site set-up, maintenance and clean-up, emergency services, and safety of operations. A permit will not be issued unless these requirements are satisfied. Special Events include, but are not limited to the following: => Public events for amusement or entertainment, such as concerts or festivals; => Fund-raising or non-commercial events to benefit nonprofit religious, educational, or community service organizations; and ' . => Foot races and bike races. Temporary Commercial Uses include, but are not limited to the following: => Filming of movies, commercials, or promotional spots; and => Trade shows. EXEMPT EVENTS: lis this a fund-raising or non-commercial event for a nonprofit religious, educational, or community service organization? Will the event be conducted entirely (including parking) in a permanent facility on private property owned or leased by the sponsoring entity? I Will the event have a maximum duration of 1 day and be limited to the hours between 8:00 AM and 9:00 PM? /' I fif' /' Yes 10 No l!:l Yes 0 No 10 Yes I~NO ;'t;. If you answered YES to All of the questions above, then a permit from the Community Development Department is NOT REQUIRED. However, you must still obtain any other required permits. or approvals, such as a special event liquor license, pyrotechnics permit, etc. Contact Community Development at (970) 920-5526 for assistance in determining what other permits may be required. In addition, you must notify the Sheriff and the County Engineer of the time, place and estimated attendance for your event at least 72 hours prior to the event. ' OTHER EVENTS AND USES: If you answered NO to ANY or All of the questions above, you must complete the attached application and submit the required fee and application (with all required attachments) to the Community Development Department for review. . See Subsection 3-200-030 of the Pitkin County Land Use Code (the "Code"). 3-30-04 ~, ""w .-... '" Memorandum To: Tom Grady, Ed Van Walraven, Joanna Schaffner, Ellen Anderson, Kris Jewkes, Jennifer Doss, Tony Fusaro, Bud Eylar, Carla Block, White Star Ranches HOA ' From: Rose Ann Sullivan - Pitkin County Community Development (970) 920-5482 Date: 5/20/2004 roseanns@co.oitkin,co,us Re: Temporary Commercial Use/Special Event Permit Application - Howl 2004 (Aspen Art Museum Benefit) Attached is the application we recently received for this annual event It will be held on Friday, July 30th at 0114 Meadowlark Lane in Woody Creek (Suzanne Farver's property). Approximately 500 people are expected on the site. The event will run from 6:00PM to as late as 1 :OOAM. ' Community Development previously issued a permit for the 2003 Howl event at the same location. I would appreciate receiving any comments you may have on this application by June 18th. Thank you for your assistance. Ah.tJ~~~ ~ Attachment 1 y o ~ ,~ PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT --- INFORMATION ON THE PERMIT PROCESS AND APPLICATION The temporary use and occupancy of public or private properties and/or roadways for commercial activities or special events that are not otherwise permitted within a specific Zone District may be permitted by the Community Development Director: The Community Development Department coordinates the review of these activities/events by various referral agencies in order to ensure that the activities/events are conducted in a safe manner, and that any impacts on the community or on public resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that adequate provisions have been made for police supervision, public parking, insurance, site set-up, maintenance and clean-up, emergency services, and safety of operations. A permit will not be issued unless these requirements are satisfied. ' Special Events include, but are not limited to the following: =:> Public events for amusement or entertainment, such as concerts or festivals; =:> Fund-raising or non-commercial events to benefit nonprofit religious, educational, or community service organizations; and =:> Foot races and bike races. Temporary Commercial Uses include, but are not limited to the following: =:> Filming of movies, commercials, or promotional spots; and =:> Trade shows. EXEMPT EVENTS: lis this a fund-raising or non-commercial event for a nonprofit religious, educational, or community service organization? Will the event be conducted entirely (including parking) in a permanent facility on private property owned or leased by the sponsoring entity? I Will the event have a maximum duration of 1 day and be limited to the hours between 8:00 AM and 9:00 PM? /' I TZf ""Yes 10 No I1:J Yes o No 10 Yes I~NO ~ If you answered YES to ALL of the question'S above, then a permit from the Community Development Department is NOT REQUIRED. However, you must still obtain any other required permits or approvals, such as a special event liquor license, pyrotechnics permit, etc. Contact Community Development at (970) 920-5526 for assistance in determining what other permits may be required. In addition, you must notify the Sheriff and the County Engineer of the time, place and estimated attendance for your event at least 72 hours prior to the event. ' OTHER EVENTS AND USES: If you answered NO to ANY or ALL of the questions above, you must complete the attached application and submit the required fee and application (with all required attachments) to the Community Development Department for review. . See Subsection 3-200-030 of the Pitkin County Land Use Code (the "Code"). .c.. 3-30-04 ~ ~ Memorandum To: Tom Grady, Ed Van Walraven, Joanna Schaffner, Ellen Anderson, Kris Jewkes, Jennifer Doss, Tony Fusaro, Bud Eylar, Carla Block, White Star Ranches HOA From: Rose Ann Sullivan - Pitkin County Community Development (970) 920-5482 Date: 5/20/2004 roseanns@co.oitkin.co.us Re: Temporary Commercial Use/Special Event Permit Application - Howl 2004 (Aspen Art Museum Benefit) Attached is the application we recently received for this annual event. It will be held on Friday, July 30th at 0114 Meadowlark Lane in Woody Creek (Suzanne Farver's property). Approximately 500 people are expected on the site. The event will run from 6:00PM to as late as 1 :OOAM. Community Development previously issued a permit for the 2003 Howl event at the same location. I would appreciate receiving any comments you may have on this application by June 18th. Thank you for your assistance. Attachment 1 ~ :t.:, -'"~ ~ t"\ ''f p} 1. Memorandum To: Tom Grady, Ed Van Walraven, Joanna Schaffner, Ellen Anderson, Kris Jewkes, Jennifer Doss, ToniFLisaro, Bud Eylar, Carla Block, White Star Ranches HOA From: Rose Ann Sullivan - Pitkin County Community Development (970) 920-5482 Date: 5/20/2004 Re: Temporary Commercial Use/Special Event Permit Application - Howl 2004 roseanns(cD.co, oitkin,co, us (Aspen Art Museum Benefit) Attached is the application we recently received for this annual event. It will be held on Friday, July 30th at 0114 Meadowlark Lane in Woody Creek (Suzanne Farver's property). Approximately 500 people are expected on the site. The event will run from 6:00PM to as late as 1 :OOAM. Community Development previously issued a permit for the 2003 Howl event at the same location. I would appreciate receiving any comments you may have on this application by June 18th, Thank you for your assistance. Attachment 1 ~ .,~ ~ C-'\ .. ,;;l PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT --- INFORMATION ON THE PERMIT PROCESS AND APPLICATION The temporary use and occupancy of public or private properties and/or roadways for commercial activities or special events that are not otherwise permitted within a specific Zone District may be permitted by the Community Development Director.' The Community Development Department coordinates the review of these activities/events by various referral agencies in order to ensure that the activities/events are conducted in a safe manner, and that, . any impacts on the community or on public resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that adequate provisions have been made for police supervision, public parking, insurance, site set-up, maintenance and clean-up, emergency services, and safety of operations. A permit will not be issued unless these requirements are satisfied. Special Events include, but are not limited to the following: => Public events for amusement or entertainment, such as concerts or festivals; => Fund-raising or non-commercial events to benefit nonprofit religious, educational, or commLinity service organizations; and => Foot races and bike races. Temporary Commercial Uses include, but are not limited to the following: => Filming of movies, commercials, or promotional spots; and => Trade shows. EXEMPT EVENTS: lis this a fund-raising or non-comme, rcial event for a nonprofit reliqious, educational, or community service organization? Will the event be conducted entirely (including parking) in a permanent facility on private property owned or leased by the sponsoring entity? I Will the event have a maximum duration of 1 day and be limited to the hours between 8:00 AM and 9:00 PM? ' ./ I fZf' ./ Yes td Yes 10 No o No 10 Yes I er' No If you answered YES to ALL of the questions above, then a permit from thE3 Community Development Department is NOT REQUIRED. However, you must still obtain any other required permits' or approvals, such as a special event liquor license, pyrotechnics permit, etc. Contact Community Development at (970) 920-5526 for assistance in determining what other permits may be required. In addition, you must notify the Sheriff and the County Engineer of the time, place and estimated attendance for your event at least 72 hours prior to the event. ' OTHER EVENTS AND USES: If you answered NO to ANY or ALL of the questions above, you must complete the attached application and submit the required fee and application (with all required attachments) to the Community Development Department for review. . See Subsection 3-200-030 of the Pitkin County Land Use Code (the "Code"). ..+..'7.. 3-30-04 ,.~c:." -- ~ -..:~- 10. ~ ~ fF,' - :;;". 8. Are you planning to erect temporary structures or tents? If so, describe location, size, purpose, and if they will be heated/air conditioned: Wine tastinq tent 30'x60', dinner/dancing tent 60'x12Q' Service tents 20)(20', 20'x60', 9;x30' (entrance) Rented and erectedby A 1 pi ne Party Kenta IS Temporary structures shall conform to any and all applicable'building codes and other County regulations. The applicant shall obtain any required building permits from the County Building Department. If a tent is 'to be erected, the Fire Marshal shall be contacted to complete a life safety inspection prior to the event. 9. Do you require electricity; if so, what is the source of your electric power? Power onsite plus additional rental ()utsid~ generator Temporary electric power connection(s) shall conform to any and all applicable electrical codes and other Countyregulations. The applicant shall obtain any required electrical permits from the County Building Depaitment. . 1~lt~hr;n~e.f3N~~~~~i,~0~r~y:']~~if~,~9I~~~fl~lb;J,~~~~e,~~~~~~~eJfi~e: N~E~i reworks. If fireworks are planned, the applicant shall obtain approval and a permit from the applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on Noise Abatement (Code Title 6, Chapter 6.3$). 11. Will any food be sold? No If YES, the applicant will be requirecJ to submit. an Event Information Application to County Environmental Health. Applicant may also be required . to submit an Event Coordinator's Application and, in connection with its food vending, applicant shall submit, or require each of its independent caterers to submit, a Special Event Food Service Application to County Environmental Health. Admission tickets include everything - food, drink~, 'etc. 12. Will you be providing portable toilets and/or hand-washing stations? YES If ~O, . " . where will they be located and how many will be p'rovided? Large. to 1 ~ ~'C , tra 1 I ~rs Wl t~ ~a 1 e/ ~r~~female division - 4 stalls each slde, ana han<:l~a,?Ql"ng TaC1111..Ie~, f.lIU~ dt!dltlonal '" '" ..c.-"....:."'.,.........,..........."_..r.'",."".,."..-".",".:..,,.."',',''''~''''''''~~'''..,,'''''f>(.'''''''~,'"''''',~..,._'''' .!i-u .. .... . ~. bathrooms on property. Attenaant m9~ll:O~) ng Odl.IWUUIII::' d I I ~V~IIIII~. " Describe the types, number and location of trash/recycle containers to be provided: _ 15 or more BF! trash contCiiners, monitored with bags removed allev~mng. . Loca ted throu9hout the event ~ A I I tras hreI112Y~g..~,rrg",~,I~,~~"up aone 'Clio L evem ng & Trashlrecycle containers and toilets/hand-washi/]g stations must be removed within 24 hours of the event/activity. .... ' following morning Name, title, address, e-mail and telephone number(s) of person responsible for clean . up: Susan Claire Burston, Event PrQdLJ~e~, Aspen ,Art MH.~@J:lI11.~,5.~Q.N9rth Mlll Street, Aspen.' CO 81611. scburstpn~g))penartmuseum.org Home pnone t~/U ~~t> ~bUI 13. Will beer, wine, or other alcoholic: beverages be dispensed at your event? YES If YES, complete Attachment D and contact the County Clerk & Recorder's Office to determine if you need to obtain a State of Colorado Special Event Uquor Ucense Permit. 2 ~.~~ ---- f;..\ .., 14. Are you requesting use of any County properties (e.g., parks, trails)? NO please specify: If YES, The County may require applicant to post financial security to ensure restoration/revegetation of County property. 15. Are you requesting road closures? NO If YES, please include date(s) and times: Road From To . Date Road From To . Date If road closures are approved, the permittee will be required to publish notice of the closures in local daily newspapers at least 2 days prior to the closures. 16. If you do not require road closures, will your event/activity use any public or private roads? YES If YES, describe: Private driveway off Maclean Flats, through White Star Ranch private road to Gitalong Ranch private driveway. 17. Wherewillyouprovideparking? On site. Jay's Valet.Parking Valets. Number of spaces available at each location: ::lUU Describe any arrangements made for towing illegally parked vehicles: All vehicles are valeted into the field on site. 18. Will shuttle service be provided? NO If YES, describe shuttle service (including. hours of operation) and methods to be used to encourage use of public transit: 19. Describe traffic control measures to be instituted: Jay I s Valet Parki ng. All parking on private property at event., 20. HQW many personnel will be orovided forfsecuritv, ancl traffic ann Darkinn control? LU parKTng valets, 3 securlty 0 Tlcers, p'fus museum'Star.tv Identify any subcontracted security and traffic/parking control service providers (name, address, contact person, telephone number(s), and e-mail): Jay's Valet, Box 371R91, nenvpr, rn Rn?17 Tpl' (303) 777 JAYS ,prllrit" firm tn hp i'lrlvic:prl. Law enforcement- services will be charged out at the current hourly rate established by the Sheriff's Department and ONL Y if resources permit. The Sheriff reserves the right to place officers and staff at the event, at the permittee's expense, if deemed necessary in the interest of public safety. For further information, contact the Sheriff's Office. 21. How many and what size vehicles and equipment do you plan to use to stage the 3 ,..{;.. c; Kris Jewkes, 01 :38 PM 7/28/2004 -0600, Fwd: t<.tR'I3.. IS3-6!-a!>.2- Page 1 of 1 X-Sender: krisj@finance , X-Mailer: QUALCOMM Windows Eudora Pro Version 4.2.0.58 Date: Wed, 28 Ju12004 13:38:47 -0600 To: roseanns@ci.aspen.co.us From: Kris Jewkes <krisj@ci.aspen.co.us> Subject: Fwd: X-MailS canner-Information: Please contact the ISP for more information X-MailScanner: Found to be clean Rose Ann, Attached is the revised COI for Aspen Art Museum. Please print it and add to your file. Everything looks fine. Thanks. Reply-To: <sownbey@neil-garing.com> From: "Stacy Ownbey" <sownbey@neil-garing.com> To: <krisj@ci.aspen.co.us> Date: Wed, 28 Ju12004 13:15:58 -0600 X-Mailer: Microsoft Outlook CWS, Build 9.0.2416 (9.0.2911.0) X-MX-Spam: final=0.0100000000; rbl=0.5000000000(0); stat=O.OlOOOOOOOO; spamtraq- heur=O. 5 000000000(2004072803) X-MX-MAIL-FROM: <sownbey@neil-garing.com> X-MX-SOURCE-IP: [216.237.72.86] . X-MailS canner-Information: Please contact the ISP for more information X-MailScanner: Found to be clean Hello Kris, Per Suzy at the Aspen Art Museum, I am sending you an updated Certificate of Liability Insurance with Liquor Liability coverage added. My apology for any inconvenience as it was inadvertently not included on the previous certifi cate. Thank You, Stacy 1588896791 e.tif Kris Jewkes Pitkin County Risk Mgmt. 970-920-6017 "Safety First" ~>( Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> . 7/28/2004 ::: ".,,"~ ~I, I."~" <'HI',I.W!'J!!II<'.i\Ol';"".".t",,;1 '.'1 'It.li"P,.t .,,~ "'i.! UW.,.',".l!I'"" ,jll! Ji' I"I~I 1,111"" "III.,,!,.]. _jl,..',I.I! 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"",~".-t:J<~~::~ .i .,.. i>"~~~~"'~_~~' "" f1i'IHt:~ ",.8~Q t f"u::f'lW'~",*N'~ :Il;l*'....*'*'o! ~ t'8..n~ {p .. ";'~~~I";""~MI.;".oilfl ,II,'".. ,; I 11"[",1\.,, ,;.,jIll "jIMl,;..!I;".\,,'1;. .1.'I,I.'j, '1,'"'.1 1M,." II'~" "11,."1 J;ijlll ; !!.1'. 11."j '-''-'. I ;2(, C{ J ~ /5 J.. ~ I - fJ (J Bcc: Attached: ;;;:::* Thanks for letting us know. Your permit was issued/signed yesterday and should be in the mail to you. One of the conditions you'll see is delivery of those insurance certificates. Hope you have a great event! I I At 01 :34 PM 7/15/2004 -0600, you wrote: Dear Rose Ann Just to let you know the liquor license for Howl 2004 at the Gitalong Ranch on July 30 was appro\.ed yesterday, Is e\.erything on track for our special e\.ents permit. I am just awaiting insurance certificates, Thanks Suzy Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> IJ"I,.'.""oIIH,1I11 1 <:.' ~9 · Susan Claire Burston, Re: special event permit To: "Susan Claire Burston" <scburston@aspenartmuseum.org> From: Rose Ann Sullivan <roseanns@co,pitkin.co.us> Subject: Re: special event permit ~.~. \.f:'\' .0 ,; d~~.IJII" ! ,I,)" ,"".J I .I'!.. l,l!,I, ,I. I" ,III ~ '"~ I, ,lll,l i Ellen W Anderson, 1 0:58 A~24/2004<:070tr, Aspen Antlque Fai;7A~n Art Museum '" Page 1 of 1 1 X -Sender: ellena@pubsaf2 X-Mailer: QUALCOMM Windows Eudora Pro Version 4.2.0.58 Date: Mon, 24 May 2004 10:58:05-0700 To: roseanns@co.pitkin.co.us, tg70@co.pitkin.co.us From: Ellen W Anderson <ellena@ci.aspen.co.us> Subject: Aspen Antique Fair/Aspen Art Museum HOWL My comments: Aspen Antiques Fair: - They did not check a box for "for profit" or "non-profit". Is this a "for profit" event? -Application is not complete. Where are attachments B, C, and D? -Attachment A is not complete. Where is the safety plan? Art Museum "Howl". - Where is the safety plan? - This has been a well-run event for years, so I feel confident it will once again be OK. Ellen ~ . -rbcl tt tle4~ c{ i () 1 a ~ I~ Ellen W. Anderson Pitkin County EMC Pitkin County Sheriffs Office 506 E. Main St. #101 Aspen, CO 81611 (970) 920-5234 ellena@co.pitkin.co.us \f' ,/ Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> 5/24/2004 I'I.,! '. .1 ._0 1.:_,,1,) I II" I I j " . '.'! j .'~ h , .._1...___.._.".." ~ .~ .' Susan Claire Burston, 11 :46 AIVI6/1/2"Q,Q~,,>:Q.~~QP, Re: Temp Comm'l Use/Special Event Permit To: "Susan Claire Burston" <scburston@aspenartmuseum.org> From: Rqse Ann Sullivan <roseanns@co.pitkin.co.us> Subject: Re: Temp Comm'l Use/Special Event Permit Cc: Bcc: Attached: We have not received the Plan requested below. The referrals have not all gotten back to me either --- with any other issues/questions. They have until 6/18. At 11 :22 AM 6/1/2004 -0600, you wrote: Rose Ann Do you now have everything you need? Thanks Susan Claire ----- Original Message ----- From : "Rose Ann Sullivan" <roseanns@cLaspen.co.us> To: <scburston@aspenartmuseum.org> Sent: Monday, May 24,20043:16 PM Subject: Temp Comm'l Use/Special Event Permit > Susan - the application you submitted did not have a Safety and Operations > Plan attached (see Attachment A in the application). Could you please > complete this (as the application notes --- it can be in outline format) > and forward it to my attention so I can get it over to the Sheriffs office? > > Thanks. > > > > > > ************************************ > Rose Ann Sullivan > Planning Department > Pitkin County Community Development > x5482 > , (', "-J,,''> 1 Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> , c'.'.. ,I_,".J...,/!i,)~'(l! 'l'!l~I'''',,'~' lW.~li:!"..I.,.d'I'..I..!\"II'I";~jll(l! I, ',,,,,i,llll,IiII.1 hl,H'".lllll Joanna Schaffner, 11 :28 AM 6/9/2004 -0600, Howl 2004 r'\ ' " Page 1 of 1 X-Sender: joannas@sam (Unverified) X-Mailer: QUALCOMM Windows Eudora Pro Version 4.2.0.58 Date: Wed, 09 Jun 2004 11 :28:27 -0600 To: roseanns@co.pitkin.co.us From: Joanna Schaffner <joannas@ci.aspen.co.us> Subject: Howl 2004 I have reviewed the Temporary Commercial Use/Special Event Permit Application and offer the following commnets. 1. I have not received any complaints from previously held events at this site. 2. A site plan showing proposed parking should be submitted. 3. What will be served for dinner? 'C~ Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> 6/9/2004 J..,II.III.1.1 Kris Jewkes, 09:22 AM 6/14/2004 -0600, Howl 2004 (Aspen Art Museum) ,...... '" ~ r~'-' , p Page 1 of 1 X-Sender: krisj@finance X-Mailer: QUALCOMM Windows Eudora Pro Version 4.2.0.58 Date: Mon, 14 Jun 200409:22:39 -0600 To: roseanns@ci.aspen.co.us From: Kris Jewkes <krisj@ci.aspen.co.us> Subject: Howl 2004 (Aspen Art Museum) X-MaiIScanner-Information: Please contact the ISP for more information X-Mai1Scanner: Found to be dean Hey Rose Ann, , Standard insurance requirements apply, plus evidence of liquor liability coverage with a $1 mil limit. Please let me know if you have any questions. Thanks. ' Kris Jewkes Pitkin County Risk Mgmt. 970-920-6017 "Safety First" If>, S. Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> 6/14/2004 ,...........~..""~~,........l."'''''''''''' I ".C.!.I 1.1,.', ."1" ,.",!,~I"(.U.I,[) 'I..'. ,),... b.u;,'~II.. .'1~,IJ.i ,.d',~I"I!,.lilj,lil"ii 11.1111, 170 135 105 100 12b 195 115 150 lIb 130 151 152 155 165 PZ005 185 186 IS B1202 Bl203 COrJNITY JjEvk.lo~2JNTJjEPARTME:' 130 South Galena Street Aspen, Colorado 81611 (970) 920-5526 Pitkin County Land Use: 172 Board. of Adjustment 159 County Land Use Code 173 Deposit 174 Flat Fee 162 Zoning and Sign 169 Public Notice 160 Planning Enforcement '",,,,,;,,,",-,,,,",,., Referral Fees: 210 LUCOI 211 194 208 198 190 209 206 Airport_ ..,.._, ..........,..., "'Coun'tyClerk County Engineer Environmental Health Historic Housing Land Mana~ement Redstone HPC WildlIfe Officer Building Fees: Board of Appeals Building Code Sales Building Permit Contractor License .. Eiearic~r P~r~it""" Energy Code Review Mechanical Permit Plan Check Plumbing Permit Reinspection Aspen Sanitation A VFD Fire Marshal other Fees: Use Tax Copy Master Pl9.n Copy Performance Deposit Park Dedication Par~i?g?ash in Lieu GIS ReqUirements Road Impact Fee School Impact Fee . -'. J"""'''~~~!m:~!fIJ~+t~~1rw~~ .:;'.,",._.>w,"'."-"..!<~,,;.,M'''~'''>;_.',;H',,:i '~";';l""";:W;';~'i;,;;W>.J'~~i~:wt,ftltfl . "":~""O"."'''t:<;~.'-O:ll>.:'''~lC~~~~_1 ," " ~"';-'<"'''''"''''_.'i';i'''''''''.*''';<W''''7~ ,"c' ---,':,~:',~~" ~'~ -, ~ !.I;~"Jl. lC.;:';u~;t;;;~ ,;Ii.;"..f.uJf~i~'~.N;~~,,'d~:rl'~~;;', """""";''''~',;.5j;,iii,;, ,~,*"j';"':~;;':"':'~,#,>;A#~'''';P:!~j:j "',v,.'.;...<'i.<"'.~-:"tM..~~~~~ijqi!WM,' >,,<,c..,.'~_"'~_j~"'-,.*,,_~"""'~,~~~~~~" '-'~";'-~"~"'I\jf":'ltt;~"~:;~w~,:;,;',, "v;.w~~ "~"""c,,,""'"'' ~,,, - ,,,..,,c,. .~..".,....,,,,,, -!" ''',/, '~,C,. . 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""c'ASl5"N,.IASpen Art M~~eum Howl 2003 TemporarY use/SpeCial~v~nt Permit ".....',." ,", ...,";: .:'. c...". ~~j; ~ ~;::' : '.::,: n.".::=- ... .:';~:. _. ~<~.~-:'~:v ',:./;""',':;, j"", ". .>.;~~;;~, ~ .Tfff';;.;"::: ::;';""';' ':'9'-::,~~"'f::: " ..;' ",,':'.~iD:": .,.;..:;~::'t>l~:". ,::~.:;;,:'~f~' :-::;;;.....~ ' '""'P~~J',, .:,IGitaIO~g:~a"cCh',,~e.,,~d~\'Ila~,k~n:',~o,~~,Y;~,r~e~ '," '" :,: , ",O~J~J,?~~~~,uz~~~e F~~:r ;'~,~. "" ..~'" .,J~EP;J Sus~~ Clair~ B~~~to~'~io As ;/A~~{159()'NorthrJliil St. .." ;.:,> "',... ::,':' r:~E~'b~;]$420 :,:.,: ~:,:t'f1:ES, ~~P4$426~e~p~1503 ~: ~: ,,:~: ,i ql P057 -03 :'::P~~;l:zr~"L~uthiS d. '. ,:-- c-,1 ,,:~,., 970-925-8050/8 :." ;.,: : ~:., ,. ::.: . .' ~::: ..,.," ..,~....,.~ ':.... ::';'1;.,.., /.,7E~l.., ' 'If' A~!-L"" , ". ... "Administr /1 No l'INo-' , I ""1 ,FINO,," <"REMAfi~ICC of approved Admin Dec, No. 30-~00~ mailed to r~pIlBOCC " ,'''' to refund fees per S, Murphy - emalled Info 8/20/03/jt ._c." , . ".. . ""u. .". "._~ ':.... "".0:,".. ."':""~>~'.'~' :v:w." ,. ...:".,,,,~.,. "~."..,,.~,:.:.: "<'0'::' "'q~os~t):I 3/1/728'BY,tIJ, Taylor. ,",,;"' .n:... ~ . ~:~ './ i~~~ ::,' f .:",M'fG,,~~rE),"'" 7/24/2003 '~:"'; ;'. ,,:' ':" :: >...: '~~;'~~i[., . C~$Em( , ,ITemp'cirary Use Per'mit '" ,,,':':CA~~~~::'I . ",..",.. ",..,. .., "."..,... . ,.", .C;;~S~':~3~J '/'(:~$E,rt~4CJ. '" (l ."'d ""<~,,,,_"/.. ,~w." ..n'."r.,::t.,=,. ,w, ,.lI..~."I:',,>~!:I<',,:5J e."":"",...o.!J'''' ,,,,-,",,,""""'._~ ~~~ ~"""., ~ -'~ I"'t j/ , Q" ,',", " ADMINISTRATIVE DECISION OF: T:H::E COMMUNITY DEVELOPMENT DIRECTOR QF ,PIT:KXN (:OUNTY, COLORADO, APPROVING A TEMPORARY USEISPECIALEYENTPERMIT" FOR THE ASPEN ART MUSEUM "HOWL" FUNDRAISER Determination No. 30 -2003 RECITALS 1. Pursuant to Section 3-200-030 of the Pitkin County Land Use Code,' the Community Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Use/Special Event Permit for commercial activities or special events. 2. ' The Aspen Art Museum (hereinafter "Applicant") has applied to the Director for approval of a Temporary Use/Special Event Perrnit for a charity benefit. 3. The event will take place at the Gitalong Ranch, 'Meadowlark Lane, White Star Ranch. 4. The event will take place on August 8, 2003, starting at 6pm and concluding at lam. 5. The Director finds that the Applicant has obtained all the necessary comments, from refenalagencies, and the proposed event complies with standards in Section 3-200-030 of the Land Use Code. NOW, THEREFORE, BE IT DETERMINED by the Pitkin County Community Development Director that the Aspen Art Museum Fundraiser "Howl" .Temporary Use 'pemlit be approved subject to the following conditions: 1. The applicant shall adhere to all material representations made in the application process. 2. All Parking shall take place on private property. ,., :). An ABC fire extinguisher shall be available on the premises at all times during the event. ' 4. An inspection shall be conducted by the Aspen Fire Marshall pnor to the commencement of the event. 5. The cessation of alcohol service shall be at 12am. v J - 2- 'is ~o 3. c.c 1-0 S ~ t...v., .:"tu\\ / ;1 ';, v'4'--\. k tL I-- VLt 1..t4-t, t.t.-/ 'K'f r._..~,.~~""'!"" J.... ~ ~..... ~ Q 6. Tipsy Taxi or som~ other Designated Driver Service shall be available to guests who are intoxicated. 7. Bartenders shall be TIPS certified. APPROVED: --;;!uV\~ (~~ ~ c tr - J ' Cindy Houben Community Developme.nt Director Date J ),~ '1/ (j-3::, J P057-03 26431530]002 y ,I"" 1,1,1, 07/24/2003 10:32 97092 8054 """" , ,.j B7i23/2e93 11:11 97B9201"4 ASPENARTMUSEUM () PAGE 02 SUZ'-''''''E F AP.vEl=1 PAGE 62 WHIT STAR RANCH HOMtOWNERS'~AssoclAfj6N'" . POtt Office Box ~% WOOdy Creckt CO 81656 !nO.920-1815 FAX:iJ'O.920.1824 emllll: r.rv!r~soprit.net July 23, 20Q3 Ezra Loutbis County Planning Dear Ms. Louthis: At their meetine on Ju '"l, 2003, the White Stat Homeo'wncrs g.tVe me 1heir approval for the upc:omin6 Howl . to be.nefit the Aspen Art MUScW1l~ and to be Il!!Jd August 8, 2003 at my home at 01 4 Meadowlar\ Lane~ Woody Creek, Colorado. Plellse let me know if u need any fU11ber intorm~rion My phone number and addfeSS informatioll are listed ve. --, II!: Fllrver ,nt, White Star I omeowners Association if'\ ,.I" _. rJ 1"""'\ \,/, Temporary Use/Special Event Application Aspen Art Museum Fundraiser "Howl" Case No. P057-03 Event: Friday August 8, 2003 L~ti<-vt-" ~5-c~ I5tJrsf~ qd-.S - <{O(O rrpm ,{ z ~ l8!1-rlr ~ : #f20 - ):~~::( ; c:;, f~' PITKIN COUNTY COMMUNITY DEVELOpmNTDEPXlt'fMENt" TEMPORARY COMMERCIAL USElSPECIAL EVENTPEItMlt APPLICA TIONINFORMATION ANI)' PER'MIt'PROCESS The temporary use and occupancy of public or private properties and/or roadways for commercial activities or special events that are not otherwise permitted within a specific zone district may be permitted by the Community Development Director.! The Community Development Department coordinates the review of these activities/events by various referral agencies in order to ensure that the activities/events are conducted in a safe manner, and that any impacts on the community or on public resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that adequate provisions have been made for police supervision, public parking, insurance, site set-up, maintenance and clean-up, emergency services, and safety of operations, as required by the Code. A permit will not be issued unless these requirements are satisfied. Special Events include, but are not limited to, the following: => Public events for amusement or entertainment, such as concerts or festivals; => Fund-raising or non-commercial events to benefit nonprofit religious, educational, or communitY" service organizations; => Foot races and bike races. Temporary Commercial Uses include, but are not limited to, the following: => Filming of movies or commercials; => Trade shows. Community Develooment Permit Reauired - Exceotions: I Is this a fund-raising or non-commercial event for a non-profit religious, educational, or community service organization? I Will the event be conducted entirely (including parking) in a permanent facility on private property owned or leased by the sponsoring agency? I Will the event have a maximum duration of one day and be limited to the hours between 8:00 AM and 9:00 PM? / I ill / Yes I Ill" Yes I [J Yes I [J No I [J ~o I~NO If you answered YES to ALL of the questions above, then a permit from the Community Development Department is NOT required. However, you must still obtain any other required permits or approvals, such as a special events liquor license, pyrotechnics permit, etc. Contact Community Development at 920-5090 to determine what other permits may be required. In addition, you must notify the Sheriff and the County Engineer of the time, place and estimated attendance at least 72 hours prior to the event. If you answered NO to any or all of the questions above, you must complete the attached application and submit the application and all required attachments to the Community 'J:jevelopment Departtnent for review. If you are requesting a permit for filming otcoJllmerCiaraiiQ"mms;">ple~aseobfaInilieseparate application specific to those activities from the Community Development Department. In order to make the process as efficient as possible for permittees, staff and other referral agencies, the Community Development Department will be the primary contact for permittees during the review process. Once the completed application is submitted, CommunitY Development will distribute the application to the necessary referral agencies and wilf schedule aaafeI'or fue"SpeCIaJltveiii Coi1:iffiittee 1 Per Section 3-200-030 of the Pitkin County Land Use Code ("Code"). ~ ~ ("Committee") to review the application. Sign-off by all of the required referral agencies on the attached "Committee Review" sheet will constitute the approved permit, unless further review and approval by the BOCC is deemed necessary by the Community Development Director. Special event permit applications and temporary commercial use permit applications shall be submitted to the Community Development Department not less than sixty (60) days prior to the event date, along with the following: 1. $1260 (Major), $420 (Minor). Fee for Application (Whether or not the Application is Major or Minor will be determined by Staff at time of submittal. Applicant has the opportunity to request a refund from the BOCC); 2. Map (sketch or site plan) of event site, detailing any temporary or permanent structures, street closures, all impacted properties (identifYing owners), parking, vicinity map, etc. 3. Schedule of events 4. Detailed safety and operating plan (see Attachment A) 5. Proof of insurance/indemnification (naming Pitkin County as "additional insured") 6. Letter/signed contract of approval to use the specific site(s) from public or private property owner(s) 7. Comments from applicable caucuslhomeowners association (see Attachment B) 8. Copies of all other applicable permits (as referenced within the application) Contact numbers are included in Attachment B, and applicable codes and standards are listed in Attachment C. Permits may be processed concurrently with this application. vO ~ PITKIN COUNTY COMMVNfTY"DEV'ELQPMENTDEJiKUTMENfL TEMPORARY COMMEJ{CIAC1JsEJsPECiAL~VENTjiERMiT'APprltAft6N Please complete the following questions in detail. If an item does not pertain to your event, please mark "N/A." 1. Locationofevent:Gitalonq Ranch, Meadowlark Lane, WhiteStClr Ranch, Woody Creek. 2. Type of activity (parade, assembly, sporting event, filming, etc.): wi ne tas t i ng, coc kta i 1 s, dinner and dancinq 3. Name of sponsoring organization: Asoen Art Museum Address: 590 North Mi 11 Street, Aspen, CO 81611 Phone: (970) 925 8050 4. Name of person responsible for event: Susan eTa i reel,lr~1::Qn Address: c/o Aspen Art Museum , Phone: 925 8050 Cell Phone, Radio Frequency or other means of contact during the event: Securi ty radi o frequency to be advised. 5. Date(s) of event: Fri day, August 8, 2003 Starting time: 6pm . Ending time: 11pm - lam Events of a longer duration than 72 hours must be approved by the BOCC. 6. Number of people involved (including participants, event staff, and spectators): 500 7. Will you provide notification of the event to the publi~ and/or to a<!jacenJ/affected prope!tY . owners? Yes If YES, please describe: Wn te toalLl1eJghbors, extenslve, advertising in newspapers, dhradio and teleyj?tQn~,......,... 8. Are you requesting to erect tempor~ structure(s) or tents? If so, describe size,.l!urpose, etc.: Wine tasting tent 30 x 60 , dinner/dancing tent 60 xJ?~".....,....".,..,., Service tents 20 x 20., 20 X 60., 9 X 3D' (entrance) Rented and erected ~y Alpine Party Rentals Temporary structures shall conform to any and all applicable building codes and other County regulations, and the permittee shall obtain any required building permits from the Building Department. If a tent is erected, the Fire Marshal shall complete a life safety inspection prior to the event. 9. If you require electricity, what is the source of your electric power? Power ons i te plus additional rented outside generator Temporary power (electric) shall conform to any and all applicable electrical codes and other County regulations, and the permittee shall receive any required electrical permits from the Building Dephrtment. 10. Will there be amplified sound, music, or fireworks, etc.? If yes, please describe: ,v r.> C' , ; \I~n d "Network" playing in dinner/dancing tent from 9pm. No t1r~w()tK~ If fireworks are planned, the permittee shall o~!;1in a permit and approval from the applicable Fire Marshal and the Sheriff. The permittee'shalfcomply with the Pitkin County Noise Ordinance. 1 ,? ~ Admi ssi on ti cke'ts'irlcTude ~ r " . '%.i~1'.'..ic' drinks, etc. Tickets are purchased in advance. 11. Will any food be sold? No If YES, the permittee shall enter into a vending agreement and shall complete and return a Temporary Food Service Survey form to the Environmental Health Department. 12. Will beer, wine, or alcoholic beverages be dispensed at your event? Yes. If YES, please complete Attachment "D" and contact the County Clerk to obtain a State of Colorado special event liquor license permit. 13. Are you requesting to use any County properties (parks, trails)? specify: No If YES, please Contact Land Management to obtain approval to use County properties. If County owned properties are used, the permittee must meet the following conditions: A. Crowd must be orderly. B. Area must be cleaned at completion of activity. C. Vehicles must stay off grass and walkways and signed areas. All event signage (i.e. stay off grass, no parking) must be removed within 24 hours after conclusion of event D. No person shall use any public park for business purposes without the necessary permits and licenses. E. Hours of operation may be limited. F. Damages to park facilities and property or non-compliance with these conditions may be cause for cancellation or withdrawal of this permit. The County may requite a pennittee to post financial security to ensure restoration or revegetation in the event that County property is damaged. 14. If the event involves movement (e.g. parade, foot race, etc.), describe the route, including start and dispersal location, and attach a map. n/a "-''<;';',_:'_<,;Af.:'':\'~'<' ",:;,w:;';~.'W._ '(~;.ii;!;F,~;1Ji;,:;<jif,~~;;:~!i',~}iihii;'.;;c;k,~ii:a~~g;;.,~}.~I,";;~~:$~~;:;,:,~;~,0~;"A"~~?:'+';:;.:,iL:'i";*Si.;.:;;; ::.;;';;';';:~"."";,, . '~.."' '''-' "\",-,,. , - - ""'~"'::;;,,--<-:,,:",- :~,~:-,::?:\::;;"':~;'~;:: 15. Are you requesting road closures? No If YES, please include date and times: Road From To Date Road , From To Date If road closures are approved, the permittee shall publish display ads in local daily newspapers to provide notice of road closures at least 2 days prior to the closure. ~i~~S~~I~~~~el~~~~~~d ~~~11J~~:i~ lf~~aynt gf~~g1~~~~~~~~~{~e, r~f~1u~ ~s w n 1 te , Sta r Ranch pn vate roaa to u1l:aI9n9 t<ancn pn vate an vewCiY. 17. Where will you provide parking? On site. Jay.s Valet Parking Valets. 16. # of spaces available oUU 18. Will any shuttle service be provided? encourage use of public transit: No If YES, please describe methods to be used to , ,"""O:_~""<""'<""'~"";"';'"~~~ :;",~"~\'lt,,~;;,',:b';N~;;2,:!0:'.. ;:;;<:,;~_';;;',:;s "~;;),,;,;;.,.,,,. ;"""'-"'_"e_."y_. ,'" "';. ; "~;;~"""',J~~;;"'"'~'''';',&i!'i;1;r'':'l,*~i'-' ."i,1~:;~ji;;;i~4,;,,),~".~';i,:::;;s.;~il;';;1f:.';~i:::Ii"#;;'t~:~'f:w"."i('~"?;:;;"i,;":!;~,';'>'i~:':-i,;':,~i;;,';~'" ':.,' \C~. ':l"''::'.;<;,~ 2 /0 .11" II ~,;;".,<l'",~:.."'t.'~'"'';io-?).:;'''''' .,.. . ,~. -"I"". _", ;;.:. ~ 19. pJ~~l ~gscoriri'ep,?ro~ fgn~':!o'lll"~fy"sJ~ ~~'1?N~'~dl".~~.< ...~..,..j,;"';;'_,;:1'~'"_,,,"'" 20. Permittee is expected to provide security, traffic and parking control. Please state how many personnel will be provided for security, traffic control and parking control. 20 pa rk i ng va 1 ets , 3 <:.prIJrity offirpr') frnm Firstline Securitv. olus museum staff. Law enforcement services will be charged out at $65.00 per hour and ONLY if resources permit. The Sheriff reserves the right to place officers and staff at the permittee's expense as deemed necessary in the best interest of public safety. For further information, contact the Sheriff's Office. 21. How many and what size vehicles and equipment do you plan to stage for the event? Please provide the location for staging of all vehicles and equipment. Nonp for staging - some delivery trucks earlier in the day or the event. 22. Are you requesting to use fixed wing or rotor wing aircraft for any aspect of the event? If YES, please describe. No. 23. How many volunteers are participating and in what capacities (other than those identified above)? 40.llo1llntpprs: spt up and break down. decorations. auction assistants, rpgic:;tri'ltion 24. ALL PERMITTEES: Please complete the attached written safety and operating plan (See Attachment "A"). A safety and operating plan is required for planned events because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unolanned. events that pose a threat to life and property. As a result, any potential demand for services generated by a planned event should be aI1~viated ahead of time by the event sponsor or organizer. This includes non-profit organizations. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriff's Office upon review ofthe Safety and Operating Plan. 25. If you will be renting portable toilets and hand-washing stations, where will they be located? How many will be provided? Alpine Party Rel"!tal. Large toilet traJlers with male/ f - 4 stalls in each side and handwashin ftic) ILties,.plVr additi ana 1 bathrooms on Orb'befftv. en an mom d I I oa (;nroorns a eveni ng. 26. Describe types of trash/recycle containers to be used. How many? Lo?ations? Abo u t 10 - 15 8 FI t r ash containers. monitored with bags removed a lJ~Y~.lJll1g. Located .thrQ!Jghout th~ event. All trash removed and clean up donethCl:Lgv~l1jng ana rOljOW1,ng morhlng. Trash/recycle containers and portable toilets must be removed within 24 hours of the event. 3 ,~, ; -,":"-"'',.;\:''';,0< ,'~ -. ",;-.:~;-;-f_"_{i".__: -.,. fj 27. Name, address, and telephone number of person responsible for clean UP.: Susan Claire Burstont Aspen Art Mu~~umt 5~ON()rthMln ~treett Aspent CO 81611 (970) 925 8607 '"'''''''''~''' ..,..,"",..,....",'...~"""',"',",'0,'..""u,,',i",'A',,','" 28. List any special needs required that have not been covered: I certifY that I am an authorized representative of As pen Art Museum and have the power to execute this application on behalf of the above-named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that this temporary commercial use/special event permit shall be subject to the following restrictions: A. The County may revoke a temporary commercial use/special event permit prior to or during the event if the permittee violates any of the conditions or requirements of the permit. B. The County may require the permittee to participate in a post-event debriefing with referral agencies, affected citizens and other interested/involved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions or requirements of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. E. The Community Development Director may refer the application to the BOCC for consideration, following the Committee's review. F. The permittee shall adhere to all representations made in the application and in public meetings. ~~~~. ~7Jature ofPemuttee .If"" TItle O~;t1V {l/1/et /V~S"7tVV Print name ~j/i/fi h /kdt:bv A'pen A/ ~~ Addre~ S.9o /j./ /111// 0/' /-!yU,1 to 6'/~// 4 /-2 ~ ,",i.;~' SPECIAL EVE~T COMMITTEE REVIEW EVENT: Date of Committee review: ADDITIONAL CONDITIONS: Financial security required: _Yes _No Amount: ",.' ',",",,- """~-,""""";',,,:,,,,_,~,~,""i"-",.,"'" ,,':,"".....',..'ki'''... '''''''{';'''''''';''J.'~:'''''' Sheriffs Office Road and Bridge Chemical Dependency Task Force Risk Management .";'-,::::,":-:'.''-':'"''.:'' -.'!I' -." Environmental Health Department County Engineer . ,- ,,', ,- ",;;';;':"'-/,Y'''-', .";.:;.,~....,"...,""''';.'~, ~. -';';'^';", ',,:".'"':"".""-:l':':';,":"';'''--'<'''''': ,,~_.,~ " . Public Safety Council Representative Financial security required: _Yes _No Amount: Land Management 5 v t1 A TT..\CI-{;\IE:\tT "A" SAFETY AND OPER-\ TING PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. You should also consider this activity as a template to facilitate your safety program development. Together we can work to ensure a safe and Successful conclusion to your efforts. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council (970-920-5234-Ciody Mohat) for additional information or direction regarding these requirements. · Is this a COrporate sponsored event for-profit 0 or non-profit 0 (Check one of the appropriate boxes) The following statements assess the level of risk to the participant/citizens of the county and its potential to affect nonnal public safety resources: (please Check appropriate boxes.) DYes 0 No A.) Does the event posse risks to the individual participant and public safety? DYes 0 No B.) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect nonnal public safety resources? If either A or B were answered yes, then the applicant may be required to post fmancial security to the Sheriff's Office. All participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs- DOLA Grant. ,. A safety plait can be written in outline format to facilitate ease in fmding detailed information for both the participant and public safety officials. 1. Outline in detail all the activities, risks, or other safety issues associated with staging or participating in your event. 2. Outline in detail outline the appropriate safety me!lSUfes you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and nu:nbers (ex. Cell phone-970-555-1212) B. Who has overall responsibility for the safety of the event? C. Where will this individual be located during the event? Describe (bullet topics) your safety briefing for event staff? D. Outline in detail your safety preplans to include: I) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources- drawings (flow chart) may be helpful. b) Requests for assistance procedures. ,)> ,"" ,1""'""'''~'''J!II.!I!III.''!I'''.''!',.'1 ~ l;!."" c) Event communications pIan-drawings may be helpful 2) Pt~ase ensure that your map attached to theternporary use application clearly id~ntifies emergency facilities, emergency access routes and hazards. 3) Outline in detail how you will detect and respond to event emergencies. 4) Please describe event-provided emergency medical provisions for staff and participants. (See below) 5) Are there any low risk hazards likely to be encountered by the staff or participants and how they are to be addressed? (Road crossings, 'stream crossings. etc.) E. Will your event's safety facilities (aid stations, heli-spots, etc.) be prominently and clearly marked? If so, how? . F. What are your inclement weather contingency plans? 3. The event shall supply its own Emergency Medical Services (including ambulance service), depending on the scale and risk assessment of the activities. You may contact local fire and ambulance departments or private providers for quotes and availability. .... ...1t <1\ ~ DEPARTMENT OR AGENCY Aspen Fire District Aspen Police De artment Aspen Soecial Events Committee Basalt Fire District Brush Cre~k Metro District Building Division Bureau of Land Mana ement Carbondale Fire District Chemical D endenc Task Force Community Develo ment County Clerk Crystal River Caucus Engineerin,e: Environmental Health F in Pan Caucus Land Mana ement Maroon/Castle Creek Caucus Owl Creek Caucus Public Safety Council Risk Management Sheriff Snowmass/Ca itol Caucus Snowmass Village SnowmasslWildcat Fire District US Forest Service West Buttermilk HOA Woody Creek Caucus A TT ACHMENl' "B" CONTACT LIST (all area code 970) Brian Ho kins Bill Gavette Ezra Louthis Jennifer Doss Lee Beck Bud E lar Carla Block Dale Coombs Tern Ie Glassier Kin Woodward G Snook Cind Mohat Kris Jewke$ Bob Braudis Sue Helm Victoria Giannola ,; John Mele " I John Kano i Jacki~ Lothian PHONE/F AX 925-2690/920-4451 920-5400/9Z0-5409 920-5060/920-5197 927-3365/927-3936 923-4263 920-5090/920-5439 947-2840/947-2822, 963-2491/ 920-5235/920-5558 920-5090/920..,5482 , 920-5180/920..5196 963-3584 920-52067920-5374 920-5070/920:S077 927 -2870 920-5390/920-5374 925-7772 544-0782 920-234/920-5198 920-6017/<)20-519~ 920-5300/920-5307 923-3131 923-5524/923-6083 I 923-2212 1925-3445 (Aspen District) 963-2266 (Sopris District) 925-1600 . .1 920-5063 Contact Community Development to obtain contact names for homeowners' associations. . -;ei,-",,"':i,,'.,.i',' J;~'.';",. . ~;., -";;..,;--,:...',-,, :,::,:,:;>,o.;;-.,.;,';;p:,."'" 'G .~, ;i'-' -, 'j';i'<;';,_";~'~(-'; :'~!;':::~i>~c '<,~F.;'f~-~h:!\~ ,:;_;~.:-:{,.i~ -', ~~~i::r~~;o~~~."~"."~.~_.~~~~,~~", I CONTACT Uniform Electric Code Community Development - Buildin Division Fire District, Sheriff Environmental Health ~ o ATTAC~ME~'f~~r"", ",',',", ,', '.", APPLICABLE CODES ANDREGUCATIONS" " Electricity, Temporary I Fireworks Food Service Temporary and Occasional Food Service Establishment Requirements, Colorado Food Servi<:eLiceQse State of Colorado special event liquor license permit Title vn of the Pitkin County Code OCC Ordinance #99-38) Colorado Department of Health Standards and Regulations for Group Gathering Areas I Pitkin County Road Managetnent & Maintenance Plan Colorado Department of Health Standards and Regulations for Group Gathering Areas I Land Use Code Section3-200-030 Liquor License Noise Limits Refuse disposal I Road Closures Sanitary Facilities: toilets and hand washing stations I Temporary, Commercial Use/Special Event Permit Tents or Temporary Structures , Uniform Building Code, Uniform Fire Code " , t. ;: ,i,~";," ,Y';" ' , , I County Clerk I' Environmental Health " Envir(jnmental Health I County Engineer I, Environmental Health I Community Development Community Development - Building Division; Fire District /J .,,\~ ;':::'<~:t,~ii:::A\~~'h:ii;"~+jt;;~F;:c~!r! :';:1,;;'~f~:d::ifit~;~:~~;;~gti~~';;;@i"~~':' ~ o .,~\;,j ,/ A TTACHMF:jq1:'l~i:5~~' Complete if liqllor wi/I he served at YOllr event. State of Colorado special event liquor license permit must be applied for with the County Clerk's office (920-5180/5196). This permit process takes 30 days and is ONLY issued to incorporated non- profit organizations. Proof of Host Liquor Liability insurance must be provided. Please indicate yes/no to the following criteria if liquor is to be served at the event. j. k. I. m. a. b. c. d. e. Non-transferable Legal Age Identification bracelets? TIPS (server) training for bartenders and caterers? Designated "Family Friendly" seating area? Inclusion of Tipsy Taxi in the planning of event? Provision of alternatives to alcohol; free non-alcoholic drinks for designated drivers? Free water and ice available? Cessation of alcohol service at predetermined point prior to the end of the event? What time? Food available at all times? Training of security staff and volunteers on friendly intervention? Prohibition of use of alcohol or drugs by staff and volunteers while on duty? Designated smoking area? Designated medical detox area on-site? Other: Bartenders are supplied for taxis to take people home Snowmass - outside Tipsy Taxi precautions to prevent guests .." YES NO x x X- x-w~ pay f01ietg~~~ry i f. g. h. i. --X....- X x x x x L x by Syzygy Restaurant, Aspen. We usually pay if necessary. Last year taxis went to Old area. Aspen Art Museum takes all possible driving under the influence. ~ GO "'i'.,') ;' c'C'''',,,, '. ];,i!>~:."';':, .;, '~.:1;~~jj~:l~\%5i:~ Ii I r' ~{::"~:.,~, HOWL 2003 Friday, August 8,2003 Gitalong Ranch, Meadowlark Road, Woody Creek (Residence of Suzanne Farver) 6pm. Wine tasting guests arrive. Taste wines at the main house and bid on silent auction. Charles Dale of Rustique/Range restaurants provides hors d'oeuvres. Sotheby's auction house conducts live auction. 7.30pm 8.15pm Barn cocktail party guests arrive for cocktails in the barn. All guests move to the Big Top for dinner catered by Syzygy. 9pm. Network start playing live music. Guests start to leave from 9.30pm - there is nevera'rush. Last guests leave property between 11 pm and 1 am. Security for evening. Responsibility for the event rests with Susan Claire Burston of Aspen Art Museum. This will be the 6th Howl she has organized. She is available all evening on radio contact. Museum staff are also linked by walkie-talkies. Security will be handled by First Security Services. Their radio frequency will be available nearer the time. They have worked this event before. At the beginning of the evening, security checks guests at bottom of hill. The driveway to the Gitalong Ranch is a single track road. Security are on radios at the bottom of the hill, linked with Jay's Valet Parking and additional security at the top. Jay's Valet have worked this event at least 6 years. In the event of an emergency, Security can stop the flow of traffic easily by radio. The parking field is mown very low just before the event to prevent any sparks between cars and grass. There is a small lake on the property. The Fire Marshall checks the property while the event is being set up during the day. frl~ )~e ?)?() ~O?a /~dS- ~ ~ , ;y,,,,"; ASPEN ART MUSEUM HOWL 2003 August 8th Main onsite contact: Robert Fickes, First Line Security. Cell: 970 3794486 co :;I~.~"'M~-' ..-..~\, 'I v. 1/ -,'.. 'I I, " I~I " i, i, ., "~ ,,," 0 : ~ ".-----------'4_ <>,:: '.p~-- ~ri:j'l 1, j":.., ~: '1] r; I """.";::~:cr';i~:;g"ll 'if ..", { . II \, / , 0 n r t10D0! \\ jJ 1101 ~,,, i, 20'- ~ f! -~,!}j ~.\i~~ <> ~ \.~ \1, "O"Q~ [I X# mJ Ran~ ;; iU;;{~~ \'.:"';\ {jj IY! itif ...~ .----.0,/ " ""010 ;J{tM,!. J R ,--, Ho, ;.;Oi.'...:;, :1:::.13 \":" 'l'. 7.:;. ~ f~i.;'~' -~ :'<:,: .~: 11.;0, "'\ 211...:.:r:" 2 '20100' ,~~~ ,I", \\ ~"IOO' . ~ - -~'< .2\~,:\\11 :;' " .'.., "'>~;,;.:.,::.;. .,.~ rt~ I:' "'''1~ t ~\A,;<:'l? 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",' PITKIN CO"(t,,}YCOMMUNlTY~DEVELUPf(1Em'~EPXRti\f:ENT 130 South Galena Street Aspen, Colorado 81611 (970) 920-5526 FAX# (910r9:!(j~5'43'9.""""'" June 6, 2003 Ms. Susan Claire Burston 590 North Mill Street Aspen, CO 81611 Re: ASPEN ART MUSEUM'HOWL'2(f03"TEMP'()ltARY'USE7SPECiX[CEVE1~~T:'PE;RMIT";;;,' (pID# 2643-153-01-002 CASE# P057-03). Dear Ms. Burston: The Planning Office has completed its preliminary review of the captioned application. We have determined that this application is complete. After a more detailed review of the submittal information, additional information specific to the application may be requested in order to adequately review and process the application. The planner in charge of the review will request the information from you directly. If you have any questions, please call Ezra Louthis, the planner assigned to your case, at 920-5092 . Sincerely, Janis Taylor Admin.istrative Assistant (--:'!> ,(::> I .".lIlli,lI!~.1 . ~ I '1' il/! J iJtJ TO,'J;AL," " ",'I'd, .", ~f",/4J:""..",......,' 1/," ' ,l'l. \~1-'11 NAME;:lj';:'~~:;';'~:<K"'ll'J, /lI.Jf'S,~"'!.II'l.) AD DRE,' SSjP'R O'J' E Cf' ", ",1 {"""_,,.,_ '.I' >"':ljl!, .... .. ..' r. ."'/'" ," ........ _','~ .. _ .,.--- ".""""''''"''''''''''''''~~~t-,';~'''':r II ~ " .." .. ,f,' t ,...., '....,,,.,.',<*. r', ..., ~'" "l::7'" 1.:' it F... ,.. J:::;> PHONE:~~,_ '. ,""""" "".("." ',4." CHE;q(#t2 f::~;lt} ., ,. ,"~., ',,," CASE!PERMIT#: f.J(Jj'fl-03 # OFCQPIES: ;p<f ~l' 'A "~l' " ... I~>' .~. DATE: t::, ' PC' ..~ ,,/ .INITIAL: t:;,("~ I 170 135 105 . 100 120 195 ll5 ISO llO 130 151 152 155 165 185 186 IS BI202 Bl203 , 1 03 3"""*''''0''~~''i,~,;,,,,,,~,,'c;~~J CO~IUNITY .DEV:JD~():F'MEN'T"D~PARTIvI'\ .., ','" .i 130 South Galena Street Aspen, Colorado 81611 (970rg2'(j'~5b2(j'"'" Pitkin County Land, Use: 172 Board of Adjustment 159 County Land Use Code 1 73 Deposit 174 Flat Fee 162 Zoning and Sign 169 Public Notice 160 Planning Enforcement Re'Cenal'Fees: Access Permit Airport Cou'iltyClerk County Engineer EnVironmental Health Historic Housing Land MaIlctgement Redstone HPC Wildlife Officer RBl15 210 LUCOl 211 194 200 198 190 200 206 Building Fees: Board of Appeals Building Code 9.<:tJ..e3> .". Buiidi~g'p~t;;t Contractor License Electrical Permit Energy Code ReView Mechanical Permit Plan Check Plumbing Permit Reinspection Aspen Sanitation AVFDFire MWl3hal Other Fees: Use Tax .' Copy ~" ~"" Performance De'posit Park Dedication Parking Cash in Lieu . GI~~equirerne,nts Road Impact Fee School Impact Fee .~':0~." ,~. ~, '~I'''1d''''~~,':,'':::::;.~;::::,?:;'.:;~:t~~' 11i' 'i_,,';}"::-:iJ:;:.Ll::~S~'~~;,;r~';:~1' ,)~W:, '":1; .:::S?^:?, 'wJ 'u e:.."t"""''''''''''''' JItI~