HomeMy WebLinkAboutpitkin.planning.246717300009DOCUMENT LAYOUT
THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION
LISTED BELOW IN THE FOLLOWING ORDER
Summary Sheet
Resolution for the BOCC and/or P&Z
Ordinance for the BOCC and/or P&Z
Determination for the. Hearing Officer
Administrative Determination
Staff Memo
Application
Public Notice, Acceptance Letter, Referral(s) Letter
Site Plan
Miscellaneous
Plat copies (11x17)
a: `
PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
.. _...
TEMPORARY COMMERCIAL USE/SPECLAL EVENT PERMIT
_ ._
APPLICATION INFORMATION AND PERMIT PROCESS _,,,
The temporary use and occupancy of public or private properties and/or roadways for commercial
activities or special events that are not otherwise permitted within a specific zone district may be
permitted by the Community Development Director.l The Community Development Department
coordinates the review of these activities/eyeilts by various referral agencies in order to ensure that the
activities/events are conducted in a safe manner, and that any impacts on the community or on public
resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that
adequate provisions have been made for police supervision, public parking, insurance, site set-up,
maintenance and clean-up, emergency services, and safety of operations, as required by the Code. A
permit will not be issued unless these requirements are satisfied.
Special Events include, but are not limited to, the following:
~ Public events for amusement or eiitertaimnent, such as concerts or festivals;
~ Fund-raising or non-commercial events to benefit nonprofit religious, educational, or commmlity
service organizations;
~ Foot races and bike races.
Temporary Commercial Uses include, but are not limited to, the following:
~ Filming of movies or commercials;
~ Trade shows.
Community Development Permit Required -Exceptions:
Is this afund-raising or non-commercial event for a iron-profit religions, I ^ Yes [$ No
educational, or community service organization?
Will the event be conducted entirely {including parking) in a permanent ^ Yes I e5 No
facility on private property owned or leased by the sponsoring agency?
Will the event have a maximum duration of one-day acid be limited to the ^ Yes ;r6 No
hours between 8:00 AM and 9:00 PM?
If you answered YES to ALL of the questions above, then a permit from the Community Development
Department is NOT required.. However, you must still obtain any other required permits or approvals,
such as a special events liquor license, pyrotechnics permit, etc. Contact Community Development at
920-5090 to determine what other permits may be required. In addition, you must notify the Sheriff and
the County Engineer of the time, place and estimated attendance at least 72 hours prior to the event.
If you answered NO. to any, or all of the questions, abave,.:you,must complete the attached, application and
subzrtt.; tl~u, alxtxCicatiar~~ and:'allL r..equ~red~`:aftacl~rtre~s' ta. tIru~.~act~nft~y D?a~~l`~~e~n~°I~epartrxrent::`f~r~;
review. If you are requesting a permit for filming of commercial and films, please obtain the separate
application specific to those activities from the Community Development Department.
In order to make the process as efficient as possible for permittees, staff and other referral agencies, the
Community Development Department will be the primary contact for permittees during the review
I Fer Section 3-200-030 of the Pitkin County Land Use Code ("Code").
process. Once the completed application is submitted, Community Development will distribute the
application to the necessary referral agencies and will schedule a date for the... Special Event Committee
("Committee") to review the application. Sign-off by all of the required referral agencies on the attached
"Committee.Review" sheet will constitute, the, approved permit, unless further review and approval by the
BOCC is deemed necessary by the Community Development Director.
Special event permit applications and temporary commercial use permit applications shall be submitted to
Co~runupity D..evelopm~~it Department.nnt.lPSS..#han siac#v:~(;bi?!~-da3~-;~~-i~x ~,~#~,e,~v~#:~, :al~izg
with the followia~g:
1. $1260 (Major), $420 (Minor). Fee for Application (Whether or not the Application is Major or
Minor will. be determined by Staff at time of submittal.. Applicant has the opportunity to request
a refund from the BOCC);
2. Map (sketch or site plan) of event site, detailing. any temporary or permanent structures, street
closures, all impacted properties (identifying owners}, parking, vicinity map, etc.
3. Schedule of events
4. Detailed safety and operating plan (see Attachment A)
5. Proof of insurance/indemnification (naming Pitkin County as "additional insured")
6. Letter/signed contract of approval to use the specific site(s) from public or private property
owner(s)
7. Comments from applicable caucus/homeowners association (see Attachment B)
8. Copies of all other applicable permits (as referenced within the application) Contact numbers are
included in Attachment B, and applicable codes and standards are listed in Attachment C.
Permits may be processed concurrently with this application.
'"~'~
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PTTKIN COUNTY COMMUNITY DEVELC)PMF,NT PEPARTMF,NT
TEMPORARY COMMERCIAL,USE/SPECIAL EVENT PFRIVI IT APPl,1C'ATU)N
tip..,
Please complete the following questions in detail. If an item does not pertain to your event, please
mark "N/A."
io 0 AM/~ a.,^x'~ t? a ~-c~t 1~t ,
1. Location of event: ~o aV ~v`~1 F~~r ~- Uvb f3c~ sal 1-, to ~t ~ a i
~ _ _ ~.
2. Type of activity (parade, assembly, sporting event, filming, etc.): ;~ tnn V io~¢ f ~aY lv~~zrl
. i
3. Name of sponsoring organization:.. ((.c,a ~ ~~~ ~ Y ~ C1 v ~
Address: lei rtv 1Q~vu~r ~a ~ r.1/l ~" G~ ~J~dsa~-, C~ Alta 21 Phone: q a7 ~- ~~ o a
4. Name of person responsible for event: ;- c~~ vt fey h ~ ~ J
Address: snv~-.i ~S ~b~ ~' ~ Phone: q a') '- ~7t1 '®
Ce11 Phone, Radio Frequency or other means of contact .during the event:
5. Date(s) of event: J~ i~ ~ , 20 ~ ~ St'F'~° "I ~ ~:qc3
Starting time:. ~7 a v» Ending time: ~ r, ~
Events of a longer duration than 72 hours must be approved by the BOCC.
6. Number of people involved (including participants, event staff, and spectators):
~ti,,.~b10-., ~.LS ~~,~~x ~ a~ r,~.~
7. Will you provide notification of the event to the public and/or to adjacentLaffected property
owners? 'v/tk If YES, please describe:
8. Are you requesting to erect temporary structure(s) or tents? If so, describe size, purpose, etc.:
L10
_ _ _ _ __
Temporary structures shall conform to any and all applicable building codes and other
County regulations, and the permittee shall obtain any required building permits from the
Building Department. If a tent is erected, the Fire Marshal shall complete a life safety
inspection prior to the event.
9. If you require electricity, what is the source of your electric power? ~~~'
TerrrBora~~p~-vror~(bleetric~~gharll`ca~irfo~-rm~tiir'an3"''atrd'all"ap`pllc~arbl`'e°~1`ee`tr~i°'carl~``'codesatn~`~ '
other County regulations, and the permittee shall receive any required electrical permits
from the Building Department.
10. Will there be amplified sound, music, or fireworks, etc.? If yes, please describe: ~~,
If fireworks are planned, the permittee shall obtain a permit and approval from the
applicable Fire Marshal and the Sheriff. The permittee shall comply with the Pitkin
County Noise Ordinance.
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~_ ,
11. Will any food be sold? irro If YES, the permittee shall enter into a vending agreement
and shall complete and return a Temporary Food Service Survey form to the
Environmental Health Department.
12. Will beer, wine, or alcoholic beverages be dispensed at your event? VLF
If YES, please complete Attachment "D".,and confect the County Clerk to obtain a State of
Colorado special event liquor license permit.
13. Are you requesting to use any County properties (parks, trails)? If YES, please
specify: A v b u ~u.~ f~~ fl1 t 'C1-~ 11 h.c moo(. p dv "ic t nil 1.~ ~~
t
Contact Land Management to obtain approval to use County propert-es. If County owned
properties are used, the permittee must meet the following conditions:
A. Crowd must be orderly.
B. Area must be cleaned at_completion of activity.
C. Vehicles must stay off grass and walkways and signed areas. All event signage (i.e. stay
off grass, no parking) must be removed within 24 hours. after_conclusion of event.
D. No person shall use any public park for business purposes without the necessary permits
and licenses.
E. Hours of operation may be limited.
F. Damages to park facilities and property or non-compliance with these conditions may be
cause for cancellation or withdrawal. of this permit. The County may require a permittee
to post financial security to ensure restoration or revegetation in the event that County
property is damaged.
14. If the event involves movement (e.g. parade, foot race, etc.), describe the route, including start
and dispersal location, and attach a map. NIA
1.5. Are you requesting road closures? v1o If YES, please include date and times:
Road From To Date
Road From To ._ Date _ ._
If road closures are approved, the permittee shall publish display ads in local daily
newspapers to provide notice of road closures at.least 2 days prior to the closure.
16. If you do not require road closures, will your event use any public or private roads?
If YE,ST.pl~e~s~;;des~ribe: ' ~ v~, `Y i v-o dt ~l fw r~ ~~w ~d ~'Z- ~...~.~, y Icy ~ i ~ ~
17. Where will you provide parking? A-V bG4.Yt,~l ~~~1z ~1) ~~Y~(.... Y~ctvkt~Ic; L6fi
~_ ~
# of spaces available
18. Will any shuttle service be provided? K~ If YES, please describe methods to be used to
encourage use of public transit:
2
._
] 9. Please describe traffic control measures to be instituted: ~/
20. Permittee is expected to provide security, traffic and parking control. Please state how many
personnel will be provided for security, traffic control and parking control. :Ufa
Law enforcement services will be, charged out at $65.00 per hour and ONLY if resources
permit. The Sheriff reserves the right to place officers and staff at the permittee's expense
as deemed necessary in the best interest of public safety. For further information, contact
the Sheriff s Office.
21. How many and what size vehicles and equipment do you plan to stage for the event? Please
provide the location for staging of all vehicles mid equipmeiit.~v,~ c,~-t. cr~~r; (cw~~-~,~,c,~ ~ v z
22. Are you requesting to use fixed wing or rotor wing aircraft for any aspect of the event? If YES,
please describe. ~~
23. How many volunteers are participating and in what capacities (other than those identified above)?
~1~ vv~-
24.. ALL PERMITTEES: Please complete the attached written safety and operating plan (See
Attachment "A"). A safety and operating plan is required for launed events because the
_ emergency service infrastructure is fitnded by the Pitkin County taxpayers to offset unplanned
events~tl~at=posy a-.threat-to.:life and property . A;s,a,~est~Lty.anypatcnti=a(dand for services.°' .
generated by a laip ined''event' sh~exl~cC lt~ a~`i'etTiat'ed~' aired of~ttne b~ tli`~' event" sp~orrsor or
organizer. This includes non-profit organizations. The posting of financial security, in an
acceptable form, may be deemed necessary by the Pitkin County Sheriff s Office upon
review of the Safety and Operating Plan.
25. If you will be renting portable toilets aild hand-washing stations, where will they be located?
How many will be provided? ~/p~
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26. Describe types of trash/recycle containers to be used. How many? Locations? '~/A
Trash/recycle containers and portable toilets must be removed within 24 hours of the event.
27. Name, address, and telephone number of person responsible for clean up:
i u ~n ~ lZ e ~l In ~ n s io'0 A-~-~ h rn ru .~ ~- at. ~ iln 12 d
~ d~ (A ~ f' _ f i3 6~ i V ?~ l 4 d ~7 ~'.~7 0 v
28. List any special needs required that have not been covered: v1,o ~-~- ~ --
~`,
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I certify that I am an authorized representative of t~.a~~ c,n~ '~ + k. C 1 J ~°
and have the power to execute this application on behalf of tl~le above-named organization. A(1 of the
above statements are true to the best of my knowledge, information and belief. I acknowledge that this
temporary commercial use/special event permit shall be subject to the following restrictions:
A. The County may revoke a temporary commercial use/special event permit prior to or during the
event if the permittee violates any of the conditions or requirements of the permit.
B. The County may require the permittee to participate in a post-event debriefing with referral
agencies, affected citizens and other interested/involved. parties to address issues that arose
during the event.
C. The County may require the permittee to post financial security to ensure compliance with any of
the conditions or requirements of the permit.
D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the
right to remove any and all emergency medical, fire and law resources from the event.
E. The Community Development Director may refer the application to the BOCC for consideration,
following the Committee's review.
F. The permittee shall adhere to all representations made in the application and in public meetings.
_ . _ ._.
ignature of Permittee _ , .. <, - ... `~., -,:~_ : ,Title r.. _ ,
tau .~ ~', c~'~.a ~~~ , ... . ~: ,~. ,;.~ lQ (3 b~bavu~ ~~ ~c~/1 k;dl .
Print name Address ~ "
~iaSp~,l ~s ~~ ~Itn ~-).
4
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SPECIAL EVENT COIVIlVIITTEE~I2E'C~EVV"...brr '~~ ~~
EVENT:
Date of Committee review:
ADDITIONAL CONDITIONS:
5
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Building
Financial security required: _Yes No
Amount: Community Development
Refer to BOCC: Yes No
_ _. ..
Other:
Other:
I acknowledge and agree to abide by the additional conditions included herein.
...,., .....:.. ..... . ..~,, ~ .....~ ~ .~ ~~w~, . _:~„~ ,
Signature of Permittee Date
Print name
Sign-off by all of the required referral agencies on this sheet will constitute the approved permit for the
proposed activity/event, unless further review and approval by the BOCC is deemed necessary by the
Community Developmenrt Director, in which case a BOCC resolution will constitute the approved permit.
ALL APPLICABLE PERMITS MUST BE PO~TErD~ OI2 PItbDUCEI~FUP(~"l RE(2UEST ~~~'A~ ~ ~' "W ' y"~ ~` "~ """
6
ATTACHMENT. "A" __ _
SAFETY AND OPERATING PLAN REQUIREMENTS
The purpose of this part of your application process is to promote public safety in the conduct of special
events in Pitkin County. You should also consider this activity as a template to facilitate your safety
program development. Together we can work to ensure a safe and successful conclusion_to your efforts.
Please provide the following information as it applies to your event. Note that some questions will
pp ~ pp p , g' of your event. Contact the Public Safety
1Council (970-920-5234-Cindye Mohat)1efortuadditionalscaiformation or _direction regarding these
requirements.
• Is this a corporate sponsored event for-profit ^ or non-profit ^ (Check one of the
appropriate boxes)
The following statements assess the level of risk; towthe participant/citizens of the county and its
potential to affect normal public safety resources: (Please C11eck appropriate boxes.)
^ Yes ^ No A.) Does the event posse risks to the individual participant and public safety?
^ Yes ^ No B.) Does the event occur in wilderness, swift water/open water or mountainous
terrain and have the potential to affect normal public safety resources?
If either A or B were answered yes, then the applicant may be required to post financial security
to the Sheriff's Office.
All participants of an event are encouraged to purchase and carry during the event a
hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which
may cover costs of an emergency through the Colorado Department of Local Affairs-
DOLA Grarit.
A safety plan can be written in outline format to facilitate ease in hiding detailed information for both the
participant and public safety officials.
l . Outline in detail all. the activities, risks, or other safety issues associated with staging or
participating in your event.
2. Outline in detail outline the appropriate safety measures you will have in place for the event:
,,~
A. ~ Name the single point of contact public safety officials~will Iie'in communication with at
all times during the event. List all means of communication and numbers (ex. Cell
phone-97Q,.5.55-1.21,2)..
B'': WhCY IT39 ODT~"1'c'Ylr~ Ffx3p'fJYTS`YITFIi'L~;f('1~ ~~~'°5~~~~ `~fl~~'~l`~~~~.~~'
C. Where will this individual be located during the event? Describe (bullet topics) your
safety briefing for event staff?
D. Outline in detail your safety preplans to include:
1) Is your written safety/security plan developed and distributed? Please provide a
copy. It should address the .following items:
~,.~~~~ ~~«,.~. ~~~~ ~. ,~~.~~~. ~~~._~ ...~.,_,~u~.,.L ._ __.
. _ ..
a) Dispatch procedures for your internal emergency response resources-
drawings (flow chart) may be helpful.
b) Requests for assistance procedures.
c) Event communications plan-drawings may be Helpful
2) Please ensure that your map attached to the temporary use application clearly
identifies'emergeri~y facili ies, emergency access routes and hazards.
3) Outline in detail how you will detect and respond to event emergencies.
4) Please describe event-provided emergency medical provisions for staff and
participants. (See below)
5) Are there any low risk hazards likely to be encountered by the staff or
,.
participants and how they are to be addressed? (Road crossings, stream
crossings, etc.)
E. Will your event's safety facilities (aid stations, hel-spots, etc.) be prominently and'
clearly marked? If so, how?
F. What are your inclement weather contingency plans?
3. The event shall supply its own Emergency Medical Services (including ambulance service),
depending on the scale and risk assessment of the activities. You inay contact local. fire and
ambulance departments or private providers for quotes and availability.
,,
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ATTACHMENT ~`B"
CONTACT LIST
(all area code 970)
._
DEPARTMENT OR AGENCY .. _ ....... . ..... a_ ... _ ,_.,. , .~~_.. ~
CONTACT PERSON .. ~ ..~~.. .,,,~... ~~ _m....~,~,.,.~ b.~~~ m~. ~.,:~.
PHONE/FAX 5
Aspen Fire District ~ Ed Van Walraven ~ 925-2690/920-4451
f Aspen Police Department ~ Joseph Cortez ~ 920-5400/920-5409
Aspen Special Events Committee ~ Kathryn Koch ~ 920-5060/920-5197
Basalt Fire District ~ Scott Thompson ~ 927-3365/927-3936
Brush Creek Metro District ~ Cheryl Morgan ~ 923-4263
Building Division ~ ~ 920-5090/920-5439
Bureau of Land Management ~ Brian Hopkins ~ 947-2840/947-2829
Carbondale Fire District ~ Bill Gavette ~ 963-2491/
~ Chemical Dependency Task Force ~ ~ 920-5235/920-5558
', Community Development ~ Ezra Louthis ~ 920-5090/920-5482
County Clerk ~ Jennifer Doss ~ 920-5180/920-5196
Crystal River Caucus ~ Lee Beck ~ 963-3584
Engineering ~ Bud Eylar ~ 920-5206/920-5374
Environmental Hcalth ~ Carla Block ~ 920-5070/920-5077
Frying Pan Caucus ~ Dale Coombs ~ 927-2870
Land Management ~ Temple Glassier ) 920-5390/920-5374
Maroon/Castle Creek Caucus ~ King Woodward ~ 925-7772
Owl Creek Caucus ~ Gary Snook J 544-0782
Public Safety Cowlcil ~ Cindy Mohan ] 920-234/920-5198
Risk Management ~ Kris Jewkes ~ 920-6017/920-5198
Sheriff ~ Bob Braudis ~ 920-5300/920-5307
Snowmass/Capitol Caucus ~ Sue Helm ~ 923-3131
Snowmass Village ~ Victoria Giannola ~ 923-5524/923-6083
Snowmass/Wildcat Fire District ~ John Mele ~ 923-2212
US Forest Service ( 1 925-3445 {Aspen District)
963-2266 (Sopris District)
West Buttermilk HOA ~ John Kane ~ 925-1600
Woody Creek Caucus ~ Jackie Lothian ~ 920-5063
Contact Community Development to obtain contact names for homeowners' associations.
a-,
AT'1rACHIVIENT `ZC"
APPLICABLE CODES AND REGULATIONS
APPLICABLE CODES & CONTACT
I
REGULATIONS
Electricity, Temporary Uniform Electric Code Community
Development -
Building Division
Fireworks ~ I Fire District, Sheriff
Food Service Temporary and Occasional Food Service Environmental
Establishment Requirements, Colorado Health
Food Service License
Liquor License I State of Colorado special event liquor County C}erk
I
license permit
Noise Limits Title VII of the Pitkin County Code Environmental
(BOCC Ordinance #99-38) I Health
Refuse disposal Colorado bepartment of Health Standards Environmental
and Regulations for Group Gathering Health
Areas
Road Closures I Pitkin County Road Management & County Engineer
Maintenance Plan
Sanitary Facilities: toilets and hand Colorado Deparhneirt of Health Standards Environmental
washing stations - and Regulations for Group Gathering Health
Areas
Temporary Commercial Use/Special Land Use Code Section 3-200-030 Community
Event Permit I Development
Tents or Temporary Structures Uniform Building Code, Uniform Fire Community
Code Development -
Building Division;
Fire District
,._ _ _ ,-
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ATTACHMENT "D"
Complete if liquor will be served at your event.
State of Colorado special event liquor license permit must be applied for with the County Clerk's
office (920-5180/5196). This permit process takes 30 days and is ONLY issued to incorporated non-
profitorganizations. Proof of Host Liquor Liability insurance-must be provided.
Please indicate yes/uo to the following criteria if liquor is to be served at the event.
YES NO
a. Non-transferable Legal Age Identification bracelets? _ _
b. TIPS (server) training for bartenders and caterers? ~ _
c. Designated "Family Friendly" seating area? _ _
d. Inclusion of Tipsy Taxi in the planning of event? _ _
e. Provision of alternatives to alcohol; free non-alcoholic
drinks for designated drivers? _ _
£ Free water and ice available? _
g. Cessation of alcohol service at predetermined point prior
to the end of the event? What time? _ _
h. Food available at all times? _ _
i, Training of security staff and volunteers on friendly
intervention? _ _
j. Prohibition of use of alcohol or drugs by staff aiid
volunteers while on duty? _ _
k. Designated smoking area? _ _
1. Designated medical detox area on-site? _ _
m. Other:
t.
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COMMUNITY DEVELOPMENT I3EPA
MENT _ .;,
.. .
.
!. ,
~ ~ 130 South Galena Street
Aspen, Colorado 81611 j
(970) 920-5526
Pitkin County
;`- Land U$e:
172 Board of Adjustment
~ 159 County-Land Use Code
173 /~
Deposit
74 //
F
Fee ~/~~ ~`
1 lat
~ .,-
162 Zoning and Sign
169 Public Notice j
160 Planning Enforcement jf
~ Referral Fees:
~-> RB115 Access Permit
LLTCOI County-Clerk
;; 193 County Engineer
T94 Environmental Health
198 Housing
190 Land Management
1.96 Wildlife Officer ~
Building Fees: i
I70 Board of Appeals
135 Building Code Sales
105 Building Permit
100 Contractor License
120 Electrical Permit
~ 195 Energy Code Review
115 Mechanical Permit
_ _
150 {~
Plan Check
E" 110 Plumbing Permit ~'
~` 130
k Reirspection "` ''
' 151
f, Aspen Sanitation _ .. _ _ .... _ . _
,
~, 152
AVFD Fire Marshal
G Other Fees:
155 Use Tax
I65 Copy
Performance Deposit
185 Park Dedication
~' 186 Parking Cash in Lieu
IS GIS Requirements
RB 1 I6 Road Impact Fees
B 1202 Road Impact Fee
B1203 School Impact Fee
f
OTAL ~/ ~
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