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Home My WebLink Aboutpitkin.planning.264316105001 (2006) DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat copies (llx17) ; , __ _",~_m__. ~ . _ r") f'. J ". '. . ." '" -. . . . . .' - . .. . '. :';.' , ~ .: ~,,: ". L " . . .. PAR~:eL'IO~~ 2643~ 161-05-001 '.. '},'[)Ai~e :~vD; J 9/26/2006#(:9Pi~~:,~m__- ,. . ;'!:C~~ ~~e:lc,r~~:~~~~~,Te~?'~rary'9.~~;~~;:~i~I.~~:~t;~:~~'it . """" , ''''''''~;:''C'',r, . 'P:~OJ,iAqp~::I0006 .~OOd'f 'C~~e~PI~;~~'~~~~' 6e~k St~';e . ..., . .'. ,,"'. m"<';" "':; /"" : . i;" ;::. " ,; ,_,. :,:,,: :, . '. .':: ",,-,....'Y'~:. ... ~.,.""o". ,., > . ;.;':..,:,.,O'/!,.N.. iA.'.P.. p~I..W. .O...OdY C...r..e....e..k. '. C..' omm:. AORI .~~...{~~~~I;Y, ...~'I,;O Box 4' .' . i;:'~~ ;;,;;~, C68';"'::::22'2342 .'~~~~~'J$448 .... .,. ". .R~~$~8'~612';1...."..~~4~3:' '~~F~~L$r" , -", . '~""'~:':'." "..........,,, :, '.."": ."., :",:' ,~... ":,t '. '" '. 3 t,_ .,-, f' II ,I I OF,f:: J .',. 1 ~~I~~~i,;~t:812006 1 0/6/2006 :;"'.-," 11/09/06 , .~,:te fl~de;' Box "is . .' .~...:,~ ... .. ." 11,lIlli 1'1 I ,1111,1,11 ~ ~ . t ADMINISTRATIVE DECISION OF THE COMMUNITY DF:VF:!-()PME1~T DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY USE/SPECIAL EVENT PERMIT FOR CREEKFEST ON OCTOBER 8, 2006 Administrative Decision No.~006 RECITALS A. Pursuant to Subsection 3-200-030 of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Commercial Use/Special 'Event Permit for non-commercial activities or special events. B. Ann: Owsley (hereafter, the "Applicant") has applied to the Director for approval of a Temporary Commercial Use/Special Event Permit to conduct Creekfest on October 8th, 2006 from 11 :OOAM to 3:00PM at the Woody Creek Store located at 0006 Woody Creek Plaza. The event will be a fundraiser for the Woody Creek Community Center, Inc. and will consist of a potluck dinner, live local music, and competitions. Liquor will not be a component of this event. C. The Applicant has requested to close the up-valley (eastbound) lane of ,Upper River Road for the duration of the event. Public Works has approved the closure with conditions. D. Parking has been proposed at the Woody Creek Store and at the Dinsmoor's property south of the Woody Creek Mobile Home Park. E. The Applicant has provided a Certificate of Insurance demonstrating adequate General Liability coverage (and naming Pitkin County as an Additional Insured). F. This application was referred to the County Sheriff, Emergency Manager, Environmental Health, Aspen Fire Department and Public Works. Referral comments were received from the Environmental Health Department, Emergency Management, Aspen Fire Department, and Public Works in support of the application with some conditions. The Sheriff's Office verbally approved the application with some conditions. The Woody Creek Planning Commission submitted a letter of approval for the event with no conditions. . G. The Director frods that, to' the extent applicable, the application complies with the standards ill Subsection 3-200-030 of the Land Use Code. NOW THEREFORE BE IT RESOLVED that the Community Development Director of Pitkin County doe~ hereby grant approval for the Creekfest Temporary Use/Special Event Permit subject to the following conditions: 1. The Appllcant shall adhere to all material representations made in, or in connection with, the application, including but not limited to its Safety and Operations Plan. 2. The Applicant will provide Pitkin County Risk Management with satisfactory evidence of General Liability insurance. The insurance shall include an Each Occurrence limit of $1,000,000 and a General Aggregate limit of $2,000,000 prior to the event. Pitkin County shall be named as an Additional Insured under the policy. 3. The Applicant shall increase traffic control by placing operators at both ends of the closure who will wear orange safety vests. Signs shall be placed an adequate distance from both enqs of the closure alerting motorists there is only one lane ahead. Because of the distance of the road closure, traffic control operators shall have communication devices to aid in the processing of motorists efficiently and Page 1 of2 i; ,.... tj safely through the road closure. Joe Fredericks will be in charge of traffic control and train volunteers on appropriate measures to process traffic. 4. Pedestrian walkways crossing Upper River Road shall be clearly marked. If there is significant traffic during the event, the Applicant shall place traffic control operators at walkways to ensure pedestrian safety when crossing. 5. There shall be no parking on public roads. 6. Prior to commencement of the event, the Applicant shall provide the Pitkin County Sheriffs Office with the radio frequencies, satellite phone numbers and all other contact information in the event of an emergency. APPROVED this b R day of October, 2006 rJ~~ ~ ('~~~~,_~t~ Cindy Rouben '- - Community Development Director PID# 2643-161-05-001 P227-06 Page 2 of2 ~ f) SPECIAL EVENT INSURANCE PROGRAM COMMERCIAL GENERAL LIABILITY DIRECT APPLICATION A. INSTRUCTIONS 01. Complete the application entirely. An incomplete application will be automatically declined. Please print clearly. 02. Fax this application to 818-980-1595. For questions, our email address is rvna@rvnuccio.com. 03. Do not send money. This application for quotation must be received no less than 3 days working before the date of the first event. 04. Coverage can be bound only by written evidence from R V. Nuccio & Associates, Inc. B. ApPLICANT INFORMATION 05. Applicant Name: Woody Creek Community Center, Inc., Name of Applicant 06. Applicant Address: P.O. Box 4 Street Woody Creek, CO 81656 City State Zip Code 07. Applicant Home Phone: Area Code 08. Applicant Business Phone: 970-922-2342 Area Code 09. Applicant Fax: 970-922-2359 Area Code Fax Number 10. Website Address: woodycreekstore.com Website Address II. E-mail Address:thewcstore@yahoo.com E-mail Address 12. Applicant is a (select one): a. Ii] Event Holder b. 0 ConcessionairelExhibitorNendor 13. Ifthe Applicant is the Event Holder, will there be any Concessionaires, Exhibitors or Vendors attending or participating in the Event? 14. If'Yes' to question number 13 above, will the applicant require that all Concessionaires, Exhibitors and Vendors name the applicant as an Additional Insured on a $1,000,000 Commercial General Liability insurance policy? Phone Number Phone Number DYes Noli] DYes NoD C. EVENT INFORMATION IS. Event Type: a. Event Type: b. Event Description: Social Gathering SpecifY Type of Event (i.e, fair, church dinner, concert, birthday party, etc.) Membershio/fundraisina for community center. lunch. coura Brief Description of Event c. If Concert: If concert or music type of event, specifY type of music 16. Event Dateslrimes: a. Start/Stop Dates: b. 10/8/2006 --- MM DD YY 11 :OOam AM Or PM Total number of days event will be open: From To 10/08/2006 --- MM DD YY 5:00pm AM Or PM 1 Total Days Start/Stop Time: From To c. 9/30/2005 NASEPWH044.doc @Copyright2005. All rights reserved R.y. Nuccio & Associates Insurance Brokers, Inc, 1-818-980-1413 I R. V. NUCCIO & ASSOCIATES, INC. 10148 RIVERSIDE DRIVE TOLUCA LAKE, CA 91602 1-800-ENGAGED I 1 ~ ~, 17. Event Attendance: a. Maximum Daily Attendance: 150 Daily Attendance b. Total Attendance: 150 Total Attendance c. Audience Age Group: From 0 Audience Age d. Estimated Gross Revenues: $6,000.00 To 75 Audience Age Gross Revenue 18. Event Security: a. Will there be security at this event? b. If"Yes" to question number "18a." above, the security will be provided or contracted by: (01)0 The FaciIityNenue (02) 0 The Applicant: (a) Name of security provider: Name Of Company Providing Security (b) Security provider has liability insurance? (c) Security provider has named applicant as an Additional Insured? (d) Type Of Security Guards: (0 I) 0 Uniform Guards (02) 0 Peer Group/Ushers (03)0 Off-Duty Police (04) 0 Private Armed Security Guards 19. Will alcohol be served or be available for consumption at the event? 20. Will the Applicant receive any proceeds from the sale of alcohol? 21. Is a donation expected or an admission charge required to attend the event? D. FACILITYNENUE INFORMATION 22. FaciIityN enue Name: Woody Creek Community Center Name Of FacilityN enue 23. Facility Address: 0006 Woody Creek Plaza Street Woody Creek, CO 81656 City 24. Is public access limited by fences, ropes, barricades or guard rails? 25. Is the event facility/venue requiring that they be named on this liability policy as an Additional Insured? 26. If'Yes' to number 25 above, Additional Insured wording: Pitkin County 27. Is any other entity requiring that they be named in this liability policy as an Additiomil Insured? 28. If 'Yes' to number 27 above, Additional Insured wording: Add. Insmed Address: Street City Area Code Phone Number 9/30/2005 NASEPWH044,doc ((;) Copyright 2005, All rights reserved. RY Nuccio & Associates Insurance Brokers, Inc. 1-818-980-1413 State State Area Code OYes Nolll DYes NoD DYes NoD DYes Nolll DYes Nolll IlIYes NoD Zip Code DYes Nolll IlIYes No[] []Yes Nolll Zip Code Fax Number I R. V. NUCCIO & ASSOCIATES, 1Ne. 10148 RIVERSIDE DRIVE TOLUCA"LAKE, CA 91602 1-800-ItNCAGKD j 2 ~ r) E. EVENT SPECIFIC QUESTIONS 29. Answer this question only if your Event is Pumpkin Patch or Christmas Tree Sales Lot. a. Have you provided for adequate security? b. Have you provided for adequate lighting and fencing? DYes NoD []yes NoD 30. Answer this question only if your Event is a Corn Maze. a. Have you provided for adequate security staff required to direct people in cases of an emergency such as a fire? b. Have you provided for adequate fire protection in case of a fire? Dyes NoD DYes NoD F. LIMIT ANn OPTIONAL COVERAGE INFORMATION 31. Limit of Liability Required (select one option only): a. D $ 500,000/$1,000,000 Per Occurrence/Annual Aggregate a. III $1,000,000/$2,000,000 Per Occurrence/Annual Aggregate G. SPECIAL NOTES 01. The underwriter and/or the program administrator reserve the right to accept or reject any application for insurance. 02. Premium and fees are fully earned and non-refundable at inception. 03. Coverage will not be effective and a Certificate Of Insurance will not be issued until the full and correct payment has been received by R V. Nuccio & Associates, Inc. 04. Only R V. Nuccio & Associates, Inc. has the authority to bind any coverage under the policy. 05. Any person who, with intent to defraud or knowing that he/she is facilitating a fraud against an insurer, submits an application or files a claim containing a false or deceptive statement is guilty of insurance fraud. Applicant Printed Name, Signature And Date: Applicant Printed Name ApplicantS ignature Date 9/30/2005 NASEPWH044.doc @ Copyright 2005. All rights reserved. R,V. Nuccio & Associates Insurance Brokers, Inc. 1-818-980-1413 I R.V. NUCCIO & ASSOCIATES, INe. 10148 RIVERSIDE PRlYE TQJ:.,Y~A,J:.,AJQ;, CA 91602 I-SIlIl-ENGAGED j 3 Policy Number: SCP0572602 Certificate Number: 001111 Issuing Company: National Program Administrator: Western Heritage Insurance Company R. V. Nuccio & Associates, Inc. 6263 North Scottsdale Road 10148 Riverside Drive Scottsdale, AZ 85250 Toluca Lake, CA 91602 Nationwide Claims: 1-800-567-2685 Nationwide: 1-800-567-2685 01. CERTIFICATE HOLDER NAME AND ADDRESS (CERTIFICATE HOLDER MEANS NAMED INSURED) a. Certificate Holder: Woody Creek Community Center, Inc., b. Street Address: c. City: d. State: e. Zip Code: 02. CERTIFICATE HOLDER MAILING ADDRESS (IF DIFFERENT THAN ABOVE) a. Street Address: 0006 Woody Creek Plaza b. City: Woody Creek c. State: CO d. Zip Code: 81656 03. POLICY PERIOD The Policy Period is from 10/8/2006 to 10/9/2006 at 12:01 A.M. Standard Time at the mailing address shown above. 04. EVENT TYPE Event Type: Social Gathering 05. GENERALLIABILITYCOVERAGEPART a. General Liability Coverage General Aggregate Limit Products/Completed Operations Aggregate Limit Personal & Advertising Injury Limit Each Occurrence Limit ($2,500 Property Damage Deductible) Damage To Premises Limit (Fire Damage) Medical Payments Limit Policy Base Premium b. General Liability Coverage Extensions (OI)Care, Custody Or Control Liability Coverage (02) Collapse Of Temporary Structure Liability Coverage (03) Contractual Liability Coverage (04) Liquor Liability Coverage (05) Terrorism Coverage (06) Waiver Of Subrogation Coverage (07) Non-Owned And Hired Automobile Coverage ~ {) NATIONAL ALLIANCE OF SPECIAL EVENT PLANNERS, INe. COMMERCIAL GENERAL LIABILITY INSURANCE MASTER POLICY OCCURRENCE FORM CERTIFICATE OF INSURANCE LIMIT OF INSURANCE $ $ $ $ $ $ 2,000,000 1,000,000 1,000,000 1,000,000 50,000 5,000 $ State Guarantee Fund Charge Surplus Lines Tax Stamping Fee 08. TOTAL PREMIUM DUE AT INCEPTION (100% MINIMUM EARNED PREMIUM) 09. FORMS AND ENDORSEMENTS ATTACHED AT INCEPTION Refer to Schedule Of Policy Forms And Endorsements Date Issued: Form Number: 10/04/2006 NASEPWH004 (04/05) By Robert V. Nuccio Authorized Representative POLICY PREMIUM $ 0.00 $ $ $ $ $ $ $ $ $ $ $ Not Covered Not Covered Not Covered Not Covered Included Not Covered Not Covered 0.00 THESE DECLARATIONS TOGETHER WITH THE COMMON POLICY CONDITIONS, COVERAGE PART DECLARATIONS, COVERAGE PART FORM(S) AND FORMS AND ENDORSEMENTS, IF ANY, ISSUED TO FORM A PART THEREOF, COMPLETE THE ABOVE NUMBERED POLICY DATE (MM/DD/YYYY) 1 0/04/2006 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE' COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE I NAIC # !,NSURERA: Western Heritage Insurance Company I 37150 I INSURER B: I I INSURER c: I I INSURER D: I I INSURER E: I COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FORTHE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATEMAVl3EISSUEDOR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, 'LNTSRR DDR'W I POLICY NUMBER I PE.L1,.CY EFFECTIVE D TYPE OF INSURIlNt':F= ..~ ,f GENERAL LIABILITY SCP0572602 ,f COMMERCIAL GENERAL LIABILITY Certificate Number:001111 CLAIMS MADE 0 OCCUR POLICYEXPlRA~N I I EACH OCCURRENCE $ I DAMAGE TO RENTED PREMISES lEa occurence\ $ I MED EXP (Anyone person) $ I PERSONAL&ADVINJURY 1$ I GENERAL AGGREGATE 1$ I PRODUCTS - COMP/OP AGG I $ I I I COMBINED SINGLE LIMIT (Ea accident) I BODILY INJURY (Per person) I BODILY INJURY (Per accident) I PROPERTY DAMAGE (Per accident) I AUTOONLY-EAACCIDENT 1$ I OTHER THAN EAACC I $ AUTO ONLY: AGG I $ EACH OCCURRENCE I $ AGGREGATE I s Is 1$ 1$ I WCSTATU- I 10TH-I TORY L1MI"~ ER I n. EACH ACCIDENT I $ I E,L, DISEASE - EA EMPLOYEE I $ I E.L DISEASE - POLICY LIMIT I $ ACORDTM '" (') CERTIFICATE OF LIABILITY INSURANCE PRODUCER R.V. Nuccio & Associates, Inc. 10148 Riverside Drive Toluca Lake, CA 91602 INSURED Woody Creek Community Center, Inc., P,O. Box 4 Woody Creek, CO 81656 I 1 0/8/2006 10/9/2006 Gen, Agg. Limit applies per event GEN'LAGGREGATE LIMIT APPLIES PER: POLICY nj~ n LOC AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS Host Liquor Liability I I ~RAGE LIABILITY H ANY AUTO RXCESS/UMBRELLA LIABILITY OCCUR 0 CLAIMS MADE DEDUCTIBLE RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETORlPARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Additional Insured: Pitkin County CERTIFICATE HOLDER CANCELLATION LIMITS 1,000,000 50,000 5,000 1,000,000 2,000,000 1,000,000 Included $ $ $ 1$ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THI: EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER. ITS, AGENTS OR REPRESENTATIVES. AUTHOR~EDREPRESENTATlVE Robert V. Nuccio Woody Creek Community Center 0006 Woody Creek Plaza Woody Creek, CO 81656 I ACORD 25 (2001/08) @ACORDCORPORATION 1988 "'" IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed, A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the pOlicies listed thereon. ACORD 25 (2001/08) ~ ~ ISO I Commercial General Liability Forms I 01/01/96' PO~ICY NUMBER: Refer to SCP0572602 CertIficate of Insurance Certificate Number: 001111 COMMERCIAL GENERAL LIABILITY CG 20 11 01 96 "THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - MANAGERS OR LESSORS OF PREMISES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE 1. Designation of Premises (Part Leased to You): 2. Name of Person or Organization (Additional Insured): Woody Creek Community Center Additional Insured: Pitkin County 3. Additional Premium: (If no entry appears above, the information required to complete this endo?sement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II ) is amended to include as an insured the person or organization shown in the Schedule but only with respect to liability arising out of the ownership, maintenance or use of that part of the premises leased to you and shown in the Schedule and subject to the following additional exclusions: This insurance does not apply to: I. Any" occurrence" which takes place after you cease to be a tenant in that premises. 2, Structural alterations, new construction or demolition operations performed by or on behalf of the person or organization shown in the Schedule. CG 20 11 01 96 NASEPWH055.doc @ Insurance Services Office, Inc., 1994 t"'t4 ~ THE WOODY t;REEK COMMUNITyuCENTER, Inc. ~ A Not for Profit Corporation - P.O. Box 4,0006 Woody Creek Plaza, Woody Creek CO 81656 (970)922-2342 (877)922~2342 fax(970)922-0990 www.woodvcreekstore.com SPECIAL EVENTS PERMIT APPLICATION FOR: CREEKFEST DATE: OCTOBER 8, 2006 RE: INSURANCE COVERAGE We are waiting for confirmation of coverage. We respectfully request that we be allowed to continue making plans, with the understanding that if we do not receive adequate coverage, we will cancel the event. T~U~~ Ann Owsley \ RECEIVED SEP 2 6 2006 PITKIN COUNTY BUILDING DEPARTMENT t*'\ " "CREEKFEST" A benefit for Woody Creek Community Center Sunday October 8, 2006 SAFETY AND OPERATIONS PLAN 1. Outline, in detail, all of the activities, risks, or other safety issues associated with staging or participating in your event. Foot race 2. 2. Outline, in detail, the safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers/frequencies (e.g., cell phone, radio). Where will this individual be located during the event? Joe Fredericks cell: 379-2626 pager: 928-2399 ( Local rescue & firefighter) Will be available on-site for duration of the event B. Who has overall responsibility for the safety of the event? same C. Describe (bullet topics) your safety briefmg for event staff. Use telephone inside the store in case of emergency D. Outline, in detail, your safety preplans. 1) Is your written safety/security plan developed and distributed? Please provide a copy. The event takes place in front of The Woody Creek Store, and in a barricaded private street. No security is necessary, and there are no significant safety issues. 2) Please ensure that your map attached to the application clearly identifies emergency facilities, emergency access routes and hazards. Event is located along a busy PitlWitounty road. 3) Outline, in detail, how you will detect and respond to event emergencies. Emergency help will be summoned by phone. 4) Describe event-provided emergency medical personnel, facilities and provisions for staff and participants. none ~'0/I-I€ q~ 0" S 30 ~ Will your event's safety facilities (aid stations, heli-spots, etc.Ybe prominently and clearly marked? If so, how? Entrance to the Woody Creek Store E. Are there any low risk hazards likely to be encountered by the staff or participants and how will they be addressed (e.g., road crossings, stream crossings, etc.)? n/a F. What are your inclement weather contingency plans? Cancel event RECEIVED SEP 2 6 2006 PITKIN COUNTY BUILDING DEPARTMENT ',:,:"' , ,';,' .,:-,':',;; 'i"~',, " ' ;,' I - ~ 11",.;",:.: " THE WOODY CREEK COMMUNITY CE,NTER, Inc. - A Not for Profit Corporation - P.O. Box 4,0006 Woody Creek Plaza, Woody Creek CO 81656 (970)922-2342 (877)922-2342 fax(970)922-0990 www.woodvcreekstore.com SPECIAL EVENTS PERMIT APPLICATION EVENT: DATE: TIME: "CREEKFEST" OCTOBER 8, 2006 12-3 PM The purpose of Creekfest is to raise funds and seek new memberships for the Woody Creek Community Center, Inc. (WC3) a not-for-profit Colorado corporation. It will be a community party, held in front of the Woody Creek Store, which is the home of the WC3. This event has been approved by The Woody Creek Mobile Home Park homeowners' board, and the Woody Creek Caucus Planning Commission. The Mobile Home Park has given us permission to use one of their entrances and to block off their street that runs next to the store, to accommodate the event. There will be a small stage for our local musicians. The bulk of the events take place in the private yard of the store itself. There will be a foot race from the Woody Creek firehouse to the store, one- tenth of a mile. For this reason, we are asking to be able to close the upvalley lane of Upper River Road for the three hours of the event, for the safety of Creekfest participants. The road is very narrow as it passes in front of the store and Tavern, and closing the lane would give us a buffer from traffic. Parking will occur on the private property of the Dinsmoors, which is across from the Woody Creek Post Office. Other parking will occur in the existing parking lot across from the store. Our volunteers will direct traffic to the parking areas and also around the closed lane. We can acconunodate fifty cars at a time, as well as normal parking for the Tavern. RECEIVED SEP 2 6 2006 PITKIN COUNTY BUILDING DEPARTMENT ~ ~ ~...-::' This is a non-alcohol event. We intend to sell lunch with the following menu: Hot dogs and tofu dogs - grilled on propane grills, served on a bun with condiments Assorted salads Cookies and brownies Hot cider and cold lemonade, canned soft drinks There will also be a bake sale. Please call me if you have any questions about this event. Sincerely, ~1~~3 RECEIVED SEP 2 6 2006 PITKIN COUNTY . BUILDING DEPARTMENT ~ () "CREEKFEST" A benefit for Woody Creek Community Center Sunday October 8, 2006 SCHEDULE OF EVENTS 11 :00 a.m.: Close upvalley traffic lane of Upper River Road 12:00: Event begins Music; membership booth; art sales; lunch served 12:45 p.m.: Race 1 :00 - 3:00: Awards; music played 3 :00 p.m. Open upvalley lane to traffic Clean up RECEIVED SEP 2 6 2006 PITKIN COUNTY BUILDING DEPARTMENT I 1.1.11 I I ,'~ .' ;". .' 'i""~ ;'"..', '."'s:.":,:';"!",, ",;"~,,~,~,,. f""\ ~ '~.':H ~7 WOODY CREEK CAUCUS PLANNING COMMISSION P.O. BOX 297 WOODY CREEK CO 81656 MEMO TO: RE: MIKE KRAEMER "CREEKFEST" WOODY CREEK COMMUNITY CENTER SEPT.25, 2006 DATE: The Woody Creek Caucus Planning Commission has approved the application for an event from the Woody Creek Community Center for October 8, 2006. We understand that this is a one-day event, and will include a lane closure on Upper River Road. Page 1 of 1 ~ () Michael Kraemer From: Carla Ostberg Sent: Thursday, September 28,20062:38 PM To: Michael Kraemer Subject: RE: Special event comments requested I don't have any issues. Since they are doing a bake sale and potluck, we really can't touch it. It's legal because they are a non-profit operating in their home county... Carla Ostberg, REHS Environmental Health Program Supervisor Pitkin County Environmental Health and Natural Resources 970-920-5438 From: Michael Kraemer Sent: Thursday, September 28,20062:22 PM To: Ed Van Walraven; Ellen Anderson; Tom Grady; Carla Ostberg; Brian Pettet Subject: Special event comments requested Hello Everyone, Attached is an application for "Creekfest" proposed at the Woody Creek Store for October 8. The contact for the event is Anne Owsley (922-2342). Approximately 100 people will be involved including volunteers. The most significant portion of this event is the request for a 1-lane road closure for a foot race. I request comments back by October 4. Short notice I know. Thanks, Mike Carla: the proposal stated there would be 2 portable rest facilities, 4 recycle bins, and 4-35 galloo trash receptacles. Mike Kraemer Planner Community Development Department Pitkin County 130 S. Galena Street Aspen, CO 81611 970,920. 5526(phone) 970.920.5439(fax) michaelk<IDco.oitkin.co.us 9/29/2006 .... ,-, R.V. NUCCIO & ASSOCIATES, INC DIRECT INYOICE DATE OF INVOICE 10/04/2006 PROGRAM ADMINISTRATOR INFORMATION R.V. Nuccio & Associates Insurance Brokers, Inc. 10148 Riverside Drive, 2nd Floor Toluca Lake, CA 91603 Voice: 818-980-1413 Fax: 818-980-1595 Web: www.rvnuccio.com INSURED INFORMATION Insured Name: Insured Address: Woody Creek Community Center, Inc., P,O. Box 4 Insured Phone Number: Insured Fax Number: Insured E-Mail Address: Policy Period: thewcstore@yahoo.com Policy Number: Certificate Number: 10/8/2006 12:01AM to 10/9/2006 12:01AM Standard Time at the Insureds mailing address shown above. SCP0572602 001111 PREMIUM INFORMATION Special Event Liability Premium $ Surplus Lines Tax $ Stamping Fee $ NASEP, Inc. Association Administration Charge $ Total $ 0.00 25.00 25.00 PAYMENT TERMS Paid by credit card. 3/18/2006 NASEPWH056B.doc I R. V. NUCCIO & ASSOCIATES, INC. 10148 RIVERSIDE DRIVE TOLUCA LAKE CA 91602 818-980-1413 I '" PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPUCATION Please answer the following questions in detail. If an item does not pertain to your activity/event, please mark it "N/A. n 1. Name of event/activity: c:J'..l2. e. K.. ~ & S-r 2. location of event/activity: 000((> Lt\eoD~~~~ 9L.-a-z...-A- -:; --riA -P/ n' ~CW {' r-Po 1::- < 4-r-rrP, \ . . 3. Type of event/activity (parade, assembly, sporting event, filming, etc.): M ~U'\l\b(>X~\" ~p :D' n \J e- . r _ ~ -q=rx)-f ~(\c.' '-f~ . \}JC_ ~i...p ~ou~{J_ ...J-.o l~'A~.L{ C-rPof::. STITT€:. If the event/activity involves movement (e.g., parade, foot race), describe the route, including starting and dispersal locations, and attach a map. 4. Name of applicant (sponsoring organization/event coordinator): >,,\leO\)\.( ,,~K. \\:~M.MU.M IT'( C1!?N"fGRj I NC ' Address: ~?< Lf 11..F~1' u C.re-ot- ~ ~fft.i9.... Phone(s):. Q"V1_ "'?_~lf -z,..... . E-mail: -t'^ (J _ul c...-:; -(::A r.p . (!!) yo. ,^-on. l' llJ~ Name and title of person primarily responsible for oversight of event/activity: A- "'--L.'k..l .0 \AI S LE '-/ Address: -p., 0)( "t.J 'Ll \ ~ I r .t-Po ,I::.- CJ) ~ '0 ~(o Phone(s): Q'7_?_. ?-~4.z- \ . qz..:.s z.8~3 E-mail: ~U\c-c;.Wc.-..-.)vla...lA...~ . ("..f') VlI\ Cell phone, radio frequency or other means of contact during the event/activity: (,., I ~ - I -=r 'ft') 5. Date(s) of event/activity: O('~ in 0 r ~ ~(o Starting time(s): Ending time(s): l t...~ (')0 p M '-:2.. : r;>n ' 0 rv\ - I 6. Number of people involved (including participants, staff (including volunteers), and spectators): ! (')n If you will be using volunteers, what type of advance training will they be receiving and ' when? / V\ (A I 7. Will you provide notification of the event/activity to the public and/or to adjacent/affected property owners? '-/"'./6 If YES, describe who you will notify, when and how: lAIC- M.~I' Ho"WJ p(lY/<, 1/(Z/otP -r-o.AIetJA' ~ ,,~t>'I ~ C--M~S 'P~I'\IN~ Cef..tMl$WN WEe SEP 2 6 2006 PITKIN COUNTY BUILDING DEPARTMENT ~ ^ " "./ 8. Are you planning to erect temporary structures or tents? If so, describe location, size, purpose, and if they will be heated/air conditioned: NO Temporary structures shall conform to any and all applicable building codes and other County regulations. The applicant shall obtain any required building permits from the County Building Department. If a tent is to be erected, the Fire Marshal shall be contacted to complete a life safety inspection prior to the event. 9. Do you require electricity; if so, what is the source of your electric power? ,lAp \.~ACA I J r It! tllL "5-+m--.e..... Temporary electric power con)jection(s) . shall conform to any and all applicable electrical codes and other County regulations. The applicant shall obtain any required electrical permits from the County Building Department. 10. Will there be amplified sound, music, or fireworks? If YES, please describe: LoC1J...l /Q CUA t1..:;. If fireworks are planned, the applicant shall obtain approval and a permit from the applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on Noise Abatement (Code Title 6, Chapter 6.36). 11. Will any food be sold? t.PtC If YES, the applicant will be required to submit an Event Information APPlicationt/:'County Environmental Health. Applicant may also be required to submit an Event Coordinator's Application and, in connection with its food vending, applicant shall submit, or require each of its independent caterers to submit, a Special Event Food Service Application to County Environmental Health. In connection with sales transactions, applicant may be required to have a CO Standard Sales Tax License or CO Special Event Sales Tax License. Contact the CO Department of Revenue for information. 12. Will you be providing portable toilets and/or hand-washing stations? ~ If so, where will they be. ocated and how many will be provided? 1, . '+fA S 1v\.K.S; l(jct14-ea~ ~ \1\. 11)~ cUt (" rt' 0 F- a...+-rvP u II r . l . Describe the types, number and 10GStion of trash/recycle containers to be provided: _ 4- a.. .()~e..u ('.k>-- ,b c )(" ~ {J.. , :3 h.J ,UHI"\II\ . --rr--a ~ LA ....pC' .fl PM fA., ( lh . Trash/recycle cohtainers ancHoiletslhand-washing stations must be removed within 24 hours of the event/activity. Name, title, address, e-mail and telephone nUl}IDer(s) of person responsible for clean up: p-:-N I'J 0 U, S LJ::;..U (see... t1 ~/~ "\ .' I '-_ ./ Will beer, wine, or other alcoholic beverages be dispensed at your event? M CelVE b 13. 2 SEP 2 6 2006 PITKIN COUNTY BUILDING DEPARTMENT 1"": I) If YES, complete Attachment D and contact the County Clerk & Recorder's Office to determine if you need to obtain a State of Colorado Special Event Liquor License Permit. 14. Are you requesting use of any County properties (e.g., parks, trails)? NO If YES, please specify: The County may require applicant to post financial security to ensure restoration/revegetation of County property. 15. Are you requesting road closures? IQplease include date(s) and times: RoadO~ t..AN.ES' - From ~ To . Date . ~ ~ l.tJ1f~J2..... 12-..\\lF:12.. (:2.OA.tL From II 11M To "'"pm , Date 1.91~ lo~ If road closures are approved, the permittee will be required to publish notice of tHe closures in local daily newspapers at least 2 days prior to the closures. 16. If you do not require road closures, will your event/activity use any public or private roads? If YES, describe: 17. Wherewill~ou provide parking? _fAf2j(IN~ ~m<;;:f..o~ ?~ _,( k' N6\~\o ~.u~ ~~ <;::,p(ir().~ '"' (i\.~MOOt-\nh,,"ll~.P__ ~ Number of spaces avail a Ie at each location: :?-;O , , Describe any arrangements made for towing illegally parked vehicles: V\A f 18. Will shuttle service be provided? NLJ If YES, describe shuttle service (including hours of operation) and methods to be used to encourage use of public transit: 19. Describe traffic control meas~res to be instituted: ---!.\f) l\.U\4eJM::S. +0 r:L; r-€.c-t--- -b-~ i (" --- C) {"'MLu... a. f; i fA ~(p - l D.tll\ P C' j n$:: e-u-~, 20. How many personnel will be provided for security, and traffic and parking control? 5 \J'l1luV\~ Identify any subcontracted security and traffic/parking control service providers (name, address, contact person, telephone number(s), and e-mail): (\ I tJ.. _ I Law enforcement services will be charged out at the current hourly rate established by the Sheriffs Department and ONL Y if resources permit. The Sheriff reserves the right to place officers and staff at the event, at the permittee's expense, if deemed necessary in the interest of public safety. For further information, contact the Sheriffs Offif{E C E IVE 0 3 SEP 2 6 2006 PITKIN COUNTY BUILDING DEPARTMENT ,.."" ~ ~' ,;JI 21. How many and what size vehicles and equipment do you plan to use to stage the event/activity? Please provide tt)e location for staging of all vehicles and equipment. _ .'\ /0.........- f 22. Are you planning to use fixed wing or rotor wing aircraft for any aspect of the event/activity? If YES, please describe: NO 23. Describe any special requirements or aspects of your event/activity that have not been covered above: "'Oi\.1E *** ALL APPLICANTS: Please complete the attached Safety and Operations Plan or provide a separate document containing all of the required information (see Attachment A). A Safety and Operations Plan is required fOr planned events/activities because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any demand for services generated by a planned event/activity should be alleviated ahead of time by the event sponsor or organizer. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriff's Office upon review of the Safety and Operations Plan. I certify that I am an authorized representative of the applicant, W oc> 1> \.f CR-reK, CtrnAMlt.N rrY ~--( 'E.-\2..; l N c./ and have the power to execute this application on behalf of the above- named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that any Temporary Commercial Use/Special Event Permit that I receive shall be subject to the following terms and conditions, in addition to those specified in the Administrative Determination/SOCC Resolution granting the permit: A. The County may revoke a Temporary Commercial Use/Special Event Permit prior to or during the event if the permittee violates any of the conditions of the permit. B. The County may require the permittee to participate in a post-event debriefing with referral agencies, affected citizens and other interestedlinvolved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. E. The permittee shall adhere to all representations made in the application and in public meetings. RECEIVED 4 ~EP 2 6 2006 PITKIN COUNTY BUILDING DEPARTMENT " ~IJ.;.. ~~ Signature df Authorized Representative of Applicant .A:N N. r>W~ u:;:- 'J Print Name . - I ~ ~'f'R_~~ Title........... 10 ~ f tNoo1.l(red:-,(1)8f0~ Address 5 RECEIVED SEP 2 6 2006 PITKIN COUNTY BUILDING DEPARTMENT r\ '" P' ~'I' -~s I' ~;~t'~:}i i 3S -;";'..l':'~~~- 31 :~ 'YL;j"~~A-"'cr'" 36 31 I' )t.j.", .".-;,}I f: ""Triangle '~-"301 ~". ,;' '.'. :~::~1~.,j, 's~.l ~~;.. II I ; ,',-;, "t, :',;~ o;'>S 'f''"-:, ,! ~" I~ . \~.L j l-t~-' 1 I ! ..;' '/5/ r/.~;t~;~4'~~4)t~':a L 2:~ . -., . "Y~~efAC04 4.'" :,5' ,- .;:~~~ _.,t, :;'!:~-,,:.', :'~~ '_:.~, -11" ~.- '. . "~~t'~ ""---.... . )~~....t:;,;; ~ ('~~ : 4;...... / ~C% -."-; ...-_. .\~ -----;-...:'" 0- ;;j:.:"< ,. ,J ..\ __'~' ~\r '. .;;~- .~ .,,' ..1:;. U~ '" k- 1-~~::~''"2.: 8 ~ 9 .: ~,1J) ,\ U ,.., ~ 7 ~ ~~:.' 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Q...12 . ..~:- f :J ~..,,,- '"'. .. . .:tS .~ * ~ '36 3J ,\. .' .~~ ~- VICINIT ( MAP RECEIVED SEP 2 6 2006 PITKIN COUNTY BUILDING DEPARTMENT j\ tI (7 o 2. 'J} fJ V\ ~ ~ (t1 \.I 8 ~_ :l> 7J ::t> 1J- -< j((.n z~d {n ~&l ~ ~, . llll. ~ Il~ II ~Il .1 J I ~ ...:, () ~ ~ j;:> z. o M ~ ]J ~ yJ ~ .:t. -Q ~ ~l ~ ~ g @ ~ ~ ~ V' (t\ ~ ~ J j - ~ 'o~r" ~<lJ>'" it\ _, __',. ~\ ~, '#1"'-L;~r. ""'~"" ,<> :". "--' 'ij!,,~ ;:;q~, "" ::,:'jfl: ~,~"~,_:",,!'it'f "," , '"rw, , ','~ fj\ ~Z\;"'\ -\ ;~ , r 1').- ~ ~ = ~~ t' -< ~\' ~~ (\\m jd~ ~ k)~ ~ro C\\p ~ ~~ t1~ A ~ ~I m PITKIN COUNrCOMMUNITY DEVELOPMENT D~A:RTMENT 130 South Galena Street Aspen, Colorado 81611 (970) 920-5526 FAX# (970) 920-5439 September 29,2006 . Ann Owsley PO Box 4 Woody Creek, CO 81656 Re: Creekfest Temporary Use/Special Event Permit (CAS): P227-06; PID 2643-161-05-001) Dear Mrs. Owsley: The Planning Office has completed its preliminary review of the captioned application. We have determined that this application is complete. After a more detailed review of the submittal information, additional information specific to the application may be requested in order to adequately review and process the application. The planner in charge of the review will request the information from you directly. If you have any questions, please call Mike Kraemer, the planner assigned to your case, at 920-5482. Sincerely, Bonnie Waechtler Administrative Assistant ,.',,~~- r\ f' ;;~. 0." Michael Kraemer Ir ,/ From: Bert Pearce .I' Sent: TUeSday,~tober 03, 2006 9:11 AM To: Michael Kraemer .I!' Subject: FW: Special event comments requested / '" From: Temple Glassier Sent: Tuesday, October 03,20069:49 AM To: Bert Pearce Subject: RE: Special event comments requested Bert can you forward the application? From: Bert Pearce Sent: Monday, October 02,20068:56 AM To: Temple Glassier Subject: FW: Special event comments requested From: Bert Pearce Sent: Thursday, September 28, 2006 4:36 PM To: Brian Pettet Subject: RE: Special event comments requested ~ \;'~- ~, Page 1 of2 Brian, the closing one lane will require traffic control and what about a public meeting? How much advertising for the event are they going to have to do? Where will all the cars be parking? Does there need to be a meeting with emergency services and sheriff? Ifbad weather what will happen to the event cancellation or moved to a different location? From: Brian Pettet Sent: Thursday, September 28,20062:24 PM To: Bert Pearce Subject: FW: Special event comments requested Bert, Please comment. BP From: Michael Kraemer Sent: Thursday, September 28, 20062:22 PM To: Ed Van Walraven; Ellen Anderson; Tom Grady; Carla Ostberg; Brian Pettet 10/5/2006 ." n i',zv Page 2 of2 .. ..;. Subject: Special event comments requested Hello Everyone, Attached is an application for "Creekfest" proposed at the Woody Creek Store for October 8. The contact for the event is Anne Owsley (922-2342). Approximately 1 00 people will be involved including volunteers. The most significant portion of this event is the request for a 1-lane road closure for a foot race. I request comments back by October4. Short notice I know. Thanks, Mike Carla: the proposal stated there would be 2 portabl~ rest facilities, 4 recycle bins, and 4-35 gallon trash receptacles. Mike Kraemer Planner Community Development Department Pitkin County 130 S. Galena Street Aspen, CO 81611 970.920,5526(phone) 970.920.5439(fax) michaelk@co.oitkin.co.us, 10/5/2006 ~ f) Page 1 of 1 Michael Kraemer From: Ellen Anderson Sent: Friday, September 29,20062:22 PM To: Michael Kraemer Subject: RE: Special event comments requested Hi Mike- How will the traffic control volunteers communicate with each other at each end of the lane closure? It's a little too far to shout, although I think the line-of-sight is good. Will they have walkie-talkies or some such radio communication? Perhaps Pitkin can suppy them with radios?? (Ask Mark Gamrat).. Also, I'd like to see a deputy give the traffic controllers a little coaching on safety issues. Ellen From: Michael Kraemer Sent: Thursday, September 28,20062:22 PM To: Ed Van Walraven; Ellen Anderson; Tom Grady; Carla Ostberg; Brian Pettet Subject: Special event comments requested Hello Everyone, Attached is an application for "Creekfest" proposed at the Woody Creek Store for October 8. The contact for the event is Anne Owsley (922-2342). Approximately 1 00 people will be involved including volunteers. The most significant portion of this event is the request for a 1-lane road closure for a foot race. I request comments back by October 4. Short notice I know. Thanks, Mike Carla: the proposal stated there would be 2 portable rest facilities, 4 recycle bins, and 4-35 gallon trash receptacles. Mike Kraemer Planner Community Development Department Pitkin County 130 S. Galena Street Aspen, CO 81611 970.920.5526(phone) 970.920.5439(fi:lx) michaelk/Q}co.oitkin,co.us 10/6/2006 "'''" ..Il/IlIII.,'.Jtl....\,"I!"."il.'!U,,"I)'I.',,!..l:!_' ~ f) Page 1 of 1 Michael Kraemer From: Ed Van Walraven Sent: Friday, October 06, 2006 1: 18 PM To: Michael Kraemer Subject: RE: Creekfestn Special Event Mike, I did talk to Joe Fredericks about my concerns. I can give our approval for this event. Thanks, Ed From: Michael Kraemer Sent: Thursday, October 05,20069:19 AM To: Tom Grady; Ed Van Walraven Subject: Creekfestn Special Event Just wondering if you guys had any comments on the Creekfest special event? I've attached another copy of the proposal. About 100 people involved and there is a proposed one lane road closure of Upper River Road (up valley lane). Mike Mike Kraemer Planner Community Development Department Pitkin County 130 S, Galena Street Aspen, CO 81611 970.920,5526(phone) 970.920, 5439(fax) michaelk@co.oitkin.co.us 10/6/2006 I"", i t"""'\ COMMt1NfTY~lrEV!i&!fMt~:$'~tt-- 130 SouffiCalenci Street Aspen, Colorado 8,g>lI" , ,~ (970) 920-5526 Pitkin County Land Use: 172 Board of Adjustment 159 County Land Use Code 174 Flat Fee 162 Zoning and Sign 169 Public Notice 160 Planning Enforcement 175 Hearing Officer Referral Fees: 210 LUCO 1 211 194 208 198 190 209 206 170 105 120 195 115 150 110 130 152 158 155 165 PZ005 185 IS 161 Bl202 Bl203 Airport County Clerk County Engineer Environmental Health Historic Housing Land Management Redstone 'HPC Wildlife' "Officer Building Fees: :Soard' of Appeals Building Permit Electrical Permit Energy Code Review Mechanical Permit Plan Check Plumbing Permit Reinspection AvFtffrfreMarshal BFD FiI-e Marshal Other Fees: Use Tax Copy Master PI,an Copy Par){ D~dication GIS Requirements fiollsing In:IJClc:t, Fee Road Impact Fee School Impact Fee ..,.,-:";,,,,,,,,,~,;"'''~'w".",.v'tI~'~~~~11~,0it~i~;'- """'''''':','';~.I.',""'i'i1,';";i"":ti:{'.,,itii.t,.''''Ah~,"~ """"';;:"';_'.il':"""'";~~:;:;. ~,.","".V.""'~~~:~~ItC' ,~ . OJ-" -TIJ, ., ,<,-~,~7:*! TOTAL CASE iPE~MIT#: "NtJ J A"'TE"'~ ''''-- '''1''/", l , D . ,i:,..;i.-4'-~ f, ""-' /' , :"',,' ,