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Home My WebLink Aboutpitkin.planning.264321304003DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTEDBELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat copies (11x17) ~ `"'~ -~. ADMINISTRATIVE DETERMINATION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY COMMERCIAL USEISPECIAL EVENT PERMIT FOR THE BICYCLE TOUR OF COLORADO 2005 Determination No. ~ -2005 RECITALS Pursuant to Subsection 3-200-030 of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Commercial Use/Special Event Permit for commercial activities or special events. 2. Bicycle Tour of Colorado (the "Applicant") has applied to the Director for approval of a Temporary Commercial Use/Special Event Permit to conduct its tour in Pitkin County on June 26, July 1 and July 2 in 2005. Approximate start and end times each day are as follows: June 26: 7:00 am - 1:00 pm, July 1: 11::00 am -1:00 pm, July 2: 10:00 am -1:00 pm. 1,400 - 1,500 riders are expected and there will be 100 staff personnel. 3. The route through Pitkin County will go from Snowmass to Owl Creek Road onto Hwy 82 to the top of Independence Pass. The route will stay on Hwy 82 going through Aspen. On July 1St the route will go from the top of McClure Pass along Hwy 133 into Carbondale. On July 2"d the tour will travel from Basalt on Hwy 82 and pick up Brush Creek Road and then Highline Road to go back to the Two Creeks base area at Snowmass. 4. The Director finds that, to the extent applicable, the application complies with the standards in Subsection 3-200-030 of the Land Use Code. THE DIRECTOR HEREBY APPROVES the Temporary Commercial Use/Special Event Permit for the Bicycle Tour of Colorado bicycle tour event, subject to Applicant's compliance with each of the following conditions: Applicant shall adhere to all material representations made in, or in connection with, the application. 2. Applicant shall submit its radio frequencies to Pitkin County Communications (attn: Bruce Romero) prior to the event. 3. Applicant will provide Pitkin County Risk Management with satisfactory evidence of General Liability insurance with an Each Occurrence limit of $1.,000,000, and a General Aggregate limit of $2,000,000 prior to the event. Applicant shall also obtain Automobile Liability Insurance coverage in the amount of $1,000,000 prior to the event. Pitkin County shall be named as an Additional Insured on the policy. Satisfactory k ~.~ evidence of coverage shall be provided to Pitkin County Risk Management (attn: Kris Jewkes) prior to the event. 4. Applicant shall secure any necessary permits from the U.S. Forest Service, Town of Snowmass Village, and the City of Aspen prior to the event. 5. Immediately prior to and during the event, Applicant shall place signs at both ends of the approaches to McClure Pass and Independence Pass warning motorists that there is a bike tour using the road. 6. Applicant shall obtain the Pitkin County Sheriff's Office's approval (primary contact: Tom Grady) of a final Safety and Operations Plan by no later than June 17, 2005. The Sheriff's Office will consult with the Carbondale and Basalt Rural Fire Protection. Districts in_ connection with its review of this plan. This Plan shall specifically include communications plans for dealing with medical emergencies in the more remote areas of the County, contingency plans for inclement weather, and shall confirm that Applicant has contracted for sufficient ambulance services for the event. 7. Failure to comply with the conditions of approval may result in revocation of this permit. APPROVED this 3~~- day of C_~.~,1v~ ~ ct~ Cindy ouben Community Development Director P045-05 PID# 264321304003 !~ e,,,~, 2005. J ~..a ~~~, CERTIFICA~~ a ®F LIABILITY IN5.U1 ~~~ (641)842-2135 FAX (6417828-2013 7~~~ McKay Insurance Agency, Inc. ~~ I.06 East Nain Street ALTEIiIT#ECC P 0 Box ISI ~., VE ~ pATE,RpfDDIYYYY) 05/31/2005 ~~ISI~ISSUED AS A MATTER OFINFORMATIOH :RS A10 RIt~HTS IiPON THE CERTIFICA'1'R CATS DOES NOT ANleND, F~(TENQ 0!t ;RACyE AF~DRDEDBY THE POL.IpF.S BELQYY, KnoXV171 e, L1 50138 1NSlIRERS AFFWiDING COVERAGE R17lURED By cyc 1 e Tour of CO1 orado, Inc. ~ INBUREIt a; General Casualty _C_ o of WI 10403 UI. Col fax Ave Suite 520 ~ INSURER 8: I..akewood, CO 80215 INStiRERC: ' IN6URER D IN8URQ8 NAIC ;f --- THE POLICIES OF INSURANCE LISTED BELOW WAVE BEEN ISSUED TO THE IN3UR~.D NAMED'AB()VE FOFt THE POLICY PERIOD:ItVDICA'TED. NOT1N1'T'HSTANDING AMY REQl31R1=MENT, Tt=RM OR CANDfiION OF ANY CONTRACTOR 07hIER DCCVMEN'1' NVITH R'F~PECT TO~Ii1CH'iN[S CER`~ffFCCiI'fE MAY 8E ISSUED OR MAY RER'TAIN, THE -NSURANCt AFFORDED ETY THE POLICIES D68CRI9ED WEREIN IS SU6JEC`t`~O AU: 7Fit:'TERMS, `~itcLUB'ICk~s Anib CONDITIONS OF SUCH POLICIES, AGGREGATE UM1T8 SHVYUN INAY MAV1=klttN Ft1=UUtxU !SY r'AI(J b1A1Miti. _ _ _ I TYPEOFINBURANCE ! P000YNUMBEA I ~ UMRd GERERALUABtI.ITY CGA0447624 EACHOCCURR>:NC6 s 1,000,OOa X COMMERCIAL GENEFIAL LIAF71l1TY _onMac~ ~ ~~~.~.,, $ . Lao, ooa CU1fM6 MADE D OCCUR MED EXP (Amr ora pol+t~) I S ExGi Ud @f:+ A PERSONAL a ADV M.1URY ~ t 'L ,000 , OOa aENERAL ac~a5cantE; ~ $ 2, OOO, OOQ ~N'LAC~GREr34TELMRAPR,lE6PER: PRCDUCI3-COMPIOPAOAI$ 2~OQ~,~Q ~.I~.n,~ n ~ ', ~AUSOM~ ~~ ltTf CBA04476Z4 05/25/2005 05/25/2006 coMBINED91NG1 ELIAIff I . ~~°""°~'~ ~ I 1, u0o, ooc All OWNED AUTOS 0001LY INJURY S A 3CFIEDULEDaUTOS (PerPa+ecn) X - MIREDAUiCG aannriu.uirrv 3 X NoN-awNmauros ~~* `R ~~ MA'CE ~ B sARAOSUABIIm AUTOONLV.EAAOODENT ~ $ ANYAUTO EAACC ~ S oiiy>~tThlnN Aurc ONLY: aA0 I s ~ERC6QOIUfitBREI. BILITY ~ EACMaCCURRE~(CE ' $ 1 D OCCUR CIAIMBMADE I I ~ A~~.y~ g DEDUCi19lE RETENTION a wo~tK~Re collRV~eATraH Iwo ' HI~PLOTERB' I.IAI~UTY ~~~~~ L E~ECUTivE A ~ltysical Damage ~a Is ,~ 9TATU- I I~p I ESL. EACH A~CIDENi _ _ _ 15 ec. olaeAa~- eA EulPlorEt~ ; E.L 018EA6E-POCICYLIMIT ~ ~ 5 05/25/2006 Conprehensive 3250 deductible C077'iSion X500 Deductible Pnow of ppvvER,a ar+s - ~ooa e r cira r olclumone AUOfcD BY s+tlDOUa~i>alr ~aPECaaL PROVIUro>ds ' ` 005 Bycycle Tour of [~oradne .lung ,3N - duly 2, 2005. fixate holder is a» additional insured but only with respect to liability arising out of the Lions of the above named insured. . P3^tk9n County Attn: Kris 7ewkes 130 S. Galena St. Aspen, CO 81611 ACORD as t2ooi~-81 _ _.... ... _. ..: ,. ~w.n. ~ 4 ,.. ,. .. ~.w_,_, ti~ ._ .y~, re~l,•;,wOM ~MOULITANY OP THE ABDVE AEBCRI$ED POLIC169 8E CANC>llls•D B1S~ORETNE EXPIRATION DI1TTc 7if6REOF; 71'181BdC11l~IG INel[R'~! WII.L~ENDEAWR 1't~`M1111L . O ~0 DAl'DWRI'S7'@7NO'RG£TdiNECF.RTiRCA7TeNOLD9l11/(MEDT0T1iElEFI ~~ ~I 1 ~ Bus aAnuRE To oral. e1fCH NoTlcfi aHAU. nwasE ko oaCicn'pON oR LutsIUT1l .. V of A/fY KIND U!'CN THE fN8C1RGR.17a A66NT>f O`RlIlPRffiHNT7ITNES AIRNOR~DREPRE8EM1'ATIV6 ~ i~~ /! ~. Megan McKdY 2iiier/GIRbL ~~ iOy. V ~ACORD CORD4RATCON 1A88 ~1~~5 PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USEISPECIAL EVENT PERMIT APPLICATION Please answer the following questions in detail. If an item does not pertain to your activity/event, please mark if "11f/A." 1. Name of event/activi ,~ ~ ~ ~_ ~ ~/~ _ ~ ~ ~~ t 2. Location of event/a 'vity. ,~ P ~Y C /~' ~; ~.c?r~~'! ~1~, ~/1r~c~J~vta~ss~ 1/r Qy ~- 3. Type of event/activity (parade, assembly, sporting event, filming, etc.): ~/f9~_v~-~ /r7t~a~ ''Tif.s i S AL~o~ CJ' ra c p f~i-id Yec~u, ~P~ ~,r~ ,~,~+a~ C~e sri2,~-~ v If the event/activity involves movement (e.g., parade, foot race), describe the route, including starting and dispersal locations, and ~`~ ~;,~p:" 4. N me of ap licant (sponso 'ng organi~atio /event coordinator): fCr? a~ ~ ~~.~~~~/ Address: /PS ~~ =~ /,~d' C,~> /~X ~~ 2.13 Phones}: ~® -~ -'y~'~-//,~"~ , E-mail: ~ ~~b'i car ~/_~~~C© ~ra~ r C'®~'r! Name and title of person primarily responsible for oversight of event/activity: ~/ ®/ ~~'1/ Address: ~ ~'__ Q'S' ~~ ,~ ~~ Phones}: E-mail Cell phone, radio free _~ncy or other means of contact during the evenUactivity. ~// 5. Dates} of event/activity: ~~, ~ ~ ~ f` ~, f r~ (l~ ~ N~ Starting times}: ~~ ~©~~1 °- /d ~" ~ ©~-NI Ending times}: '~r~ ~~.,., 6. Number of people involved (including participants, staff {including volunteers), and spectators): ,l ~c ~2~ W~P,f CV- '„-~~:. Grgrrg Sm ~ .. 1-''_ /~ e C I ca w •_ i ~r ~+`~,, 9'"' "`4, / P¢ 1 ~ a Rescn,Dl $rm ~;ra 19 ~, r on . `~\ --. V` +\\9 i ~~ \ R.r9en' __. ` Lh I .: I t' 1 °kDT ~ ^. /'\ ~ ~ ~ p I. :/ / I.nkef 91~ •1 `_it _ G ; F I r, /_, ._,¢K/. /- \ ~\\ I su ,.,\ ~ J/ ~Db1h ._~i ~ i/ 6 , Cje I I ~ d~.fa9/EO°°r° 1" °s ~% r F ruaU i I F^ri'. ~ '` \ fl , Cr y l-- 'J'I'r'e~~ .I " lr i ~~ ~-1 (\Coff le . 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I ~' \ Mlq '\ I /, ~ \ /y Y y 11 N p9 m\n ~...~ 115 \'. ~ /f2 ]l3) /I , ': p ~ ~ 1 w , . a~ P°o~p,,,k 4u J,/(/" j'!/ jB Wlllow ~~CCl Maroon bells Sr)bJrlnas9 r` `}yy ConuntlruM '\ ~ -I'I' ~: 7 a Wp Lakev .Wilderness ~a ~ Y1Tal \ IA \\ ~ o ,. 1 ,. -w+al S ' irnl Rd Y~ / 9 pr0ik. - ~ /RAROON / \, \ ~ 'P} 1 ~ dPwJ Pu9f \ ~ ;nay6Pns;~k n % / ~ ~.. t;,' ~ c. C 0 L ~ E G'I P. T & ^yl ? ~~j :' 1 ~°\r\nm C Laie Q °-~ ` - \ S ~ ~ ~\ tSY MnarGo ~:. r I , \ P~ .. \+ r , i' ^ >q'°? ~ .. M r \ 05PJ A qen:o 4 $)9 Pfng I ., RP<knue N1 Niie! n' ..,.. ... .. r`d Y,F~_. \. ,$p 74;. ' .Q (. .. 5 } Ii. ..C _ If you will be using volunteers, what type of advance training will they be receiving and when? ~I /!~/ 4'L~'~- ~ji~ UP _ ~- /~') / f ~G1iv'Lt-m~U/ 1 ~ c^ ~~RS G/ I~1'.S !~?'Z 'iii ,~ ~~ ~~ _ 7. Will you provide notification of the event/activity to the public and/or to adjacenttaffected property owners? Alm If YES, describe who you will notify, when, and how: 8. Are you planning to erect temporary structures or tents? If so, describe location, size, purpose, and if they will be heated/air conditioned: ~ ~ /~~• Temporary structures shall conform to any and al! applicable building codes and other County regulations. The applicant shall obtain any required building permits from the County Building Department. If a tent is to be erected, the Fire Marshal shall be contacted to complete a life safety inspection prior to the event. 9. Do you require electricity; if so, what is the source of your electric power? ~'v~~.- Temporary electric power connection(s) shall conform to any and all applicable electrical codes and other County regulations. The applicant shat/ obtain any required electrical permits from the County Building Department. 10. Will there be amplified sound, music, or fireworks? If YES, please describe: ~~ If fireworks are planned, the applicant shall obtain approval and a pe-mit fmm the applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on Noise Abatement (Code Title 6, Chapter 6.36). 11. Will any food be sold? /U~ If YES, the applicant wifl be required to submit an Event Information Application to County Environmental Health. Applicant may also be required to submit an Event Coordinator's Application and, in connection with its food vending, applicant shall submit, or require each of its independent caterers to submit, a Special Event Food Service Application to County Environmental Health. In connection with sales transactions, applicant maybe required to have a CO Standard Sales Tax License or CO Special Event Sales Tax License. Contact the GO Department of Revenue forinformation. 12. Will you be providing portable toilets andior hand-washing stations? If so, where wi 1 they be located and how many will be provided? a1~,Y, ~ ~~ Car,~K~y ,i~r~hn ~~' ~ ,, 2 8 ._. ~x~ , ,~,:,. , _..~.., ~ Describe the types, number and location of trash/recycle containers to be provided: ,1~c~ .. ~. .. .. Trash/recycle containers and toiJets/hand-washing stafions must be removed wfhin 24 hours of the event/activity. Name, title, address, a-mail and telephone numbers} of person responsible for clean up: ~ ~~~~~~~Cr~/ 13. Wilt beer, wine, or other alcoholic beverages be dispensed at your event? ~~ If YES, complete Attachment ©and contact the County CJerk & Reco-rier's O1f<ce to determine if you need to obtain a State of Colorado Special Event Liquor License Permit. 14. Are you requesting use of any County properties (e.g., parks, trails)? /~~ If YES, please specify: __.. ._. .. The County may require applicant to post financial security to ensure restoration/revegetatian of County proms~ p>>erty. 15. Are you requesting road closures? /vi.°y If YES, please include dates} and times: Road From To .Date Road From To .Date if road closures are approved, the permiftee will be required to publish nofice of fhe closures in local daily newspapers at /easf 2 days prior fo ythe closir~s. 16. If you do not require road closures, will your even activity use any public orprivate roads? ~/® !f Y~S, desc 'be: ,.~c/F ~~ r'~r, S.vot~~n~,rs for .. ag,~~- ~m 17. Where will you provide parking? ~l/i.~~'f ~.- Number of spaces available at each location: Describe any arrangements made for towing illegally parked vehicles: 18. Will shuttle service be provided? ~/1Q If YES, describe shuttle service (including hours of operation) and methods to be used to encourage use of public transit: 3 9 _ . _. ; ,,~~9 /' 19. Describe traffi~` control meas~u,,r~es t~ be i ti ute ~lU r ~ ~i c /~ ~~? ce r~ ~ 20. How many personnel will be provided for security, and traffic and parking control? .~~~- Identify any subcontracted security and traffic/parking control service providers (name, address, contact person, telephone numbers}, and e-mail}: Law enforcement services will be charged aut at the current houify rate esfablislied` by the Sheriff's Department and ONLY if resources pem~it. The Sheriff serves fie nghf to place officers and staff at the event, at the permiftee's expense, if deemed necessary in the interest of public safety. For furtherinformatiori; contacf the Sher`iff`s~Of~ce 21. How many and what size vehicles and equipment do you plan to use to stage the even ~ activity? Please provide the location for staging of all vehicles arid~ equipment. _ i11c4Gd~cu s S ~i F~~Ga 9 ~ 22. Are you planning to use fixed wing or rotor wing aircraft for any aspect of the event/activity? If YES, please describe:. ~o a/,~ __ ALL APPLICANTS: Please complete the attached Safety and Operations Plan or provide a separate document containing all of the required information (see Attachment ~. A Safety and Operations Plan is required for planned events/activities because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to rife and property. As a result, any demand for services generated by a planned event/activity should be alleviated ahead of time by the event sponsor or organizer. The posting of financial .. security, in an acceptable form, may be deemed necessary by the Ptkin County __ _. heriff's Office upon review of the Safety and Operations ~Plar. 4 I certify that am an authorized representative of the applicant, ,TS; ~ vc~- ~ r~~ ~ ~o r~ ~~, and have the power to execute this applicatior{ on behalf of the above- named organization. All of the above statements are true to the best of my knowledge, information and be{ief. I acknowledge-that any Temporary ~Cammercal Use%Speca( Event Permit that I receive shall be subject to the following terms and conditions, in addition to those specified in the Administrative Determination/BOCC Resolution granting the permit: ;. . The ounty may revoke a Temporary Commercial Use/Special Event Permit prior to or _. during the event if the permittee violates any of the conditions of the permit. B. The County may require the permittee to participate in a post-event debriefing with referral agencies, affected citizens and other interested/involved parties to address issues that arose during the event. The County may require the permittee to post financial security to ensure compliance with any of the conditions of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. E. The permittee shall adhere to all representations made in the application and in public meetings. __ , Signature of Authorized Representative `Tit{e of Applicant /~ Print Name Address ~~ ~~®oqf j ~ ~~~ / ~---- 5 f/ PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT _-- INFORMATION ON THE PERMIT PROCESS AND APPLICATION The temporary use and occupancy of public or private properEies and/or roadways for commercial activities or special events that are not otherwise permitted within a specific Zone District may be permitted by the Community Development Directof.~ The Community Development Department coordinates the review of these activities/events by various referral agencies in order to ensure that the activities/events are conducted in a safe manner, and that any impacts on the community or on public resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that adequate provisions have been made for police supervision, public parking, insurance, site set up, maintenance and clean-up, emergency services, and safety of operations. A permit will not be issued unless these requirements are satisfied. Special Events include, but are not limited to the fallowing: ~ Public events for amusement or entertainment, such as concerts or festivals; ~ Fund-raising or non-commercial events to benefit nonprofit religious, educational, or community service organizations; and ~ Foot races and bike races. Temporary Commercial Uses include, but are not limited to the following: ~ Filming of movies, commercials, or promotional spots; and ~ Trade shows. EXEMPT EVENTS: Is this afund-raising or non-commercial event for a nonprofit ~ ^ Yes (~~°`No religious, educational, or community service organization? III the event be conducted entirely (including parking) in a q~--Yes ^ No permanent facility on private property owned or leased by the sponsoring entity? r Will the event have a maximum duration of 1 day and be limited to ~ ^ Yes I rp~"No the hours between 8:00 AM and 9:00 PM? If you answered YES to ALL of the questions above, then a permit from the Community Development Department is NOT REQUIRED. However, you must still obtain any other required permits or approvals, such as a special event liquor license, pyrotechnics permit, etc. Contact Community Development at (970 - 5„~6 for assistance in determining what other permits may be required. in addition, you must notify the Sheriff and the County Engineer of the time, place and estimated attendance far your event at least 72 hours prior to the event. OTHER EVENTS AND USES: ~~~~'~~~~~ See Subsection 3-200-030 of the Pitkin County Land Use Code (the ~Code'~. 10-06-04 ~~ ~'' If you answered NO to ANY or ALL of the questions above, you must complete the attached application and submit the required fee and application (with all required attachments) to the Community Development Department for review. The Community Development Department will be the primary contact for the applicant during the review process. Once the completed application and fee are submitted, Community Development wilt distribute the application to the necessary referral agencies and, if necessary, will schedule a date for the referral agencies to review the application with applicant and/or put the referral agencies directly in touch with applicant. Following review of the application, the Community Development Director wilt issue an Administrative Determination granting or denying the permit. The Board of County Commissioners reviews events of duration longer than 72 hours. Special event permit applications and temporary commercial use permit applications shall be submitted to the Community Development Department not less than 60 days prior to the event date, along with the following: 1. Fee far application: $1275 (Major Events), $430 (Minor Events); make check payable to "Pitkin Gounty Treasurer". Whether or not an evenf constitutes a "Major Event" or a "Minor Event' will be determined by staff at the time of submittal. The fee is based on 2 hours of staff time, for Minor Events, and 6 hours of staff time, for Major Events; if staff review time exceeds 2.4 hours for Minor Events, or 7.2 hours for Major Events, the applicant will be charged far time in excess of 2/6 hours of a rate of $215 per hour. 2. Map (sketch or site plan} of event site, detailing any temporary or permanent structures, street closures, all impacted properties (identifying owners}, and parking. 3. Vicinity map. 4. Schedule of eventslactivities. Detailed Safety and Operations Pfan {see Attachment A). 6. Proof of General Liability insurance/indemnification (naming Pitkin County as an "Additional Insured"} and proof of Liquor Liability insurance (if applicable). Letter of authorization/executed contract granting approval to use the specific site(s) from public or private property owners}. 8. Written approval of any applicable Caucuses}/Homeowners' Association(s). 9. Copies of all other applicable permits. (Some helpful contacts and references are included in Attachments B and C.} Other permits may be processed concurreritfy with the application. 10-06-04 /.~ .. ATTACHMENT A SAFETY AND OPERATIONS PLAN REQUIREI'iIIENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council for additional information or direction regarding these requirements. • Is this acorporate-sponsored event for profit? ter or anon-profit event? ^ (Check one.) The following statements assess the level of risk to the participant/citizens of the County by the event and its potential to affect normal public safety resources. (Check appropriate boxes.) ^ YES ~NO Aj Does the event pose risks to the individual participants and public safety? ^ YES (~NO B) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered YES, then the applicant may be required to post financial security with the Sheriff's Office. All participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunfing, snowmobile, boat registration or back county certificate, which may cover costs _ ... _ o an emergency through the Colorado Department of Local Affairs-DOL4 Grant. ~ '._ _M _ `~~ eratrons Plan e ~afe~d O~,a^_ u _ can be written in outline forma. 1t should:- 1. Outline, in detail, all of the activities, risks, or other safety issues~associated with staging or participating in your event. 2. Outline, in detail, the safety measures you will have in place for the event: A. Name the single poinf of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers/frequencies (e.g., cell phone, radio). VVliere will this individual be located during the event? B. Wha has overall responsibility for the safety of the event? C. Describe (bullet topics} your safety briefing for event staff. D. Outline, in detail, -your safety preplans. 1) Is yourwritten safety/security plan developed and distributed? Please provide a copy. It should address the following items: 10-06-04 f~ Safety Operations Plan 1. Activities- Bicycling Risks- accident and injury 2. Safety Measures- Roving medical staff A. Point of contact -Medical staff in roving vehicles, state patrol & EMS. Radios In all bicycle tour staff vehicles, cell phones in all medical vehicles. B. Kent Powell- Director, Michele Sweeney MD- Medical Director. C. Safety Preplans- See attached A) Dispatch is the radios in each vehicle to radio to medical staff on tour. B) Ambulance, dia1911 and call state patrol. C) Event communications -seventy mobile, handheld radios and cell phones. 1) Map attached 2) Will detect through roving vehicles or cyclist on road. Response with radio systems and cell phones equipped on Em's. 3) Roving vehicles with Em's on route with medical RV at base camp each niter. Heli-spots to be determined by EMS. All EMS to be notified of bicycle tour route and times. D. Road crossings, addressed with road marshals E. Bicyclist are prepared for inclement weather. The tour sends out a packet of what kind of weather you can expect in the Colorado Rockies. ls~--°~ e,", ~ icvcle Tour of Colorado Crisis Plan _ ~_ ____. The Bicycle Tour of Colorado staff goes to great lengths each year to ensure a smooth running, safe, successful tour. Nonetheless, given the magnitude of the event, a crisis can occur at anytime. Medical Emergencies Evaluate Situation 1) Is an ambulance needed (i.e. heart attack, severe crash with potential internal or spinal injuries)? 2) Does the cyclist need to be transported to a medical facility in vehicle other than An ambulance (i.e. broken wrist, collarbone or finger)? 2) Does the cyclist need simple medical attention before riding again or sagging (i.e. road rash)? Act 1) AMBULANCE NEEDED: • If you are carrying a cell phone simply dia1911 • You can also radio for one on the Motorola radio in your vehicle or at the aid station. • Contact one of the four C.S.P. motorcycle troopers who will contact C.S.P. dispatch for an ambulance. • If you have no phone or radio, flag down the first vehicle going in each direction. Tell them you need an ambulance. Flag down the first tour vehicle that has a radio. • Provide any assistance possible while waiting for an ambulance (i.e. CPR, control bleeding, etc.). If a riding medic passes, enlist hi/her assistance. 2) "LOAD AND GO" CASES - A case in which a cyclist has been injured and needs to be transported, but is conscious and able to be moved, does not require An ambulance. (i.e. broken wrist, collarbone or finger, non-life threatening lacerations, etc.). p .~~g.. .. ,._ ... w... ~,.. _ ..._... bleeding etc.). If • ossiblee list the a d of a rid n(lmedlcint break control • Make. cyclist comfortable in your vehicle and transport him to the nearest medical facility. • If you are not completely comfortable with the situation, ask a riding medic to ride with you. /~ ATTACHMENT B CONTACT LIST (All Area Code "970") DEPARTMENT OR AGENCY ~ CONTACT PERSON Aspen/Pitkin County I Cheryl McCulloch Airport Aspen Fire District ~ Ed Van Walraven Aspen Police I Loren Ryerson Department Aspen Community ~ Linda Gerdenich Relations/Com- I municativn Aspen Valley Hospital I Janice Martin (Trauma Coordinator) Basalt Fire District I Bill HardingNonda Williams ~ PHONE ~ FAX 920-5384, ext. 850 ~ 920-5378 ~ 925-2690/925-5532 ~ 920-4451 ~ 920-5400!920-5404 ~ 920-5409 920-5082 920-5119 925-1120 927-33651927-3936 County Building Division ~ Vicki. Monge ~ 920-5526/920-5450 ~ 920-5439 Bureau of Land I Brian Hopkins 1 947-2840/947-2829 Management Carbondale Fire District (Bill Gavette ~ 963-2491 ~ County Community (Rose Ann Sullivan 1 920-5482/920-5526 1 920-5439 Development County Clerk & Recorder ~ Jennifer Doss ~ 920-5180 ~ 920-5196 County Engineering ~ Bud Eyiar ~ 920-5206 ~ 920-5374 County Environmental I Carla Block - 0701920-5438 920-5077 e ounty Road & Bridge ~` Temple Glassier ~ 92(}-52111920-5397 ~ 920-5374 Crysta i ..... _ i X846 ~ - - East of Aspen Caucus ~ Bob Oxenberg ~ 920-37991925-5414 ~ Frying Pan Valley I Dale Coombs 1 927-2870 I Caucus Maroon/Castle Creek f Lynne Mace 1 925-7345 Caucus Owl Creek Caucus ~ George Shifrin ~ 923-5527 ~ Public Safety Council - (Ellen Anderson 1 920-5234 1 920-5198 County Emergency Mgt County Risk (Kris Jewkes 920-6017 1 920-5049 Management 1 County Sheriff ~ Tom Grady ( 920-5300 ~ 920-5251. Snowmass/Capitol I Michael Kinsiey ( 927-3851 I Creek Caucus ` Snowmass/Wi[dcat Fire 1 Jahn Mele 1 923-2212 District U.S. Forest Service 925-3445 {Aspen District) 963-2266 {Sopris District) Woody Creek Caucus (Michael Owsley ~ 923-2863 ~ 10-06-04 ~~ Contact Janis Taylor at County Community Development (920-5109} to obtain contact names and phone numbers for Homeowners' Associations. 10-06-04 ~~ ~. ATTACHMENT C APPLICABLE CODES ~ REGULATIONS; CONTACTS MATTER Bleachers Electricity, Temporary Fireworks Food Service Liquor License Noise Limits Refuse Disposal Road Closures Sanitary Facilities: Toilets and Hand- Washing Stations Temporary Commercial Use/Special Event Permit Temporary Contractor's License Tents or Temporary Structures 10-06-04 _.. .~_._.4~,. .,,. APPLICABLE CODES ~ ° ` °_ _w. _ ~~ w.,_.,w,a. .m .,~~.~n CONtACT , ~~~~, ' REGULATIONS I ICC/ANSI 300 County Community Development - Building Division National Electrica(Code (current County Community edition} Development -- _ Building Division Fire District, Sheriff ~ Temporary and Occasional Food County Service Establishment Requirements, Environmental Colorado Food Service License Health State of Colorado Special Event I County Clerk Liquor License Permit Title VII of the Pitkin County Code County {BOCC Ordinance #99-38} Environmental Health Colorado Department of Health County Standards and Regina#ians for Group Environmental Gathering Areas Health Pitkin County Road Management & I County Engineer Maintenance Ptan Colorado Department of Health County Standards and Regulations for Group Environmental Gathering Areas Health Land Use Code Subsection 3-200-030 County Community Development County Community Development - Building Division Intemational Building Code, 2003 County Community Intemational Fire Code Development - Building Division; Fire District ~~ Individuals to be contacted to request attendance at meeting on the Special Event Permit Application for the Sept. 11t" Aspen/Snowmass Ride for the Cure (9-10:30 AM on the 25tH): J Ellen Anderson -County Emergency Mgt - 920-5234 J Tom Grady -County Sheriff's Dept. - 920-5251 ~ Joe DiSalvo* -County Sheriff's Dept - 920-5236 Brian Pettet* - County Public Works - 920-5392 ~ Bud Eylar -County Engineer - 920-5206 ~ Capt. Barry Bratty - CO State Patrol - 945-6198 (I have his mailing info) / Brian Olson* - TOSV Police - (Need to look up # in phone book) John Mele* - TOSV Fire Dept - 923-2212 d25G y~~~;~p ~~~1 Glenn Schaffer** -City of Aspen Police ~ ~ ! ,~ ~ ~~ ~ Kent Blackmer** - RFTA - 920-1095 x218 ~' ~~ ~ Mark Gamrat'~ -County Communications - 920-5317 Nancy Lesley*~ - Aspen Recreation Dept - 544-9216 Rich Waller* -Ambulance District - 925-1120 Darryl Grob** -Aspen Fire Dept - 925-5532 Dave Paschal** -Aspen Community Safety Officer - 920-5189 / Scott Thompson* -Basalt Fire - 704-0675 s-fl~.o~rso~c ~ ~QS~-~~ f~c. o~ ~ Chief Ikeda (sp?)~` -Basalt Police - 927-4316 Sol~cll~ L~` cam' ,~ ~? ~ ~.~-Cue, ~~ ~ °~ l ~~ 5®G~ ~flhGS S * Indicates person we will need to send a copy of the permit application to today. If we don't have mailing info - we need to get it. '~* These people may have attended a safety mtg w/the applicant w/the City of Aspen. We should ask if they want to receive a copy of the application - or if they have sufficient info already. _. t PITKIN COUNTY COMMUNITY DEVELOPMENT,DEPARTMENT. TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION _ , __ Please answer fhe following questions in detail. If an ifem does n©t pertain fo your activity/event, please mark it "N/A." -~ 1. Name of event/activity: ~~~o if~ilr ~ ~-~~~r-~..~~ ~ /.~ ./ ~ 2. Location of eventlactivity: ~~ ~.r.~-~~ 3. Type~f event/activi~Y (parade, assemb y, sporting event, filmin etc.}: ~~.~_~~~. `,!./use _O~ .i-~`'a ..,~rrcr~~.. ~_~i~,~e...r~2o~ ~,~~s-a.e~e~zX If the event/activity involves movement (e.g., parade, foot race}, describe the route, including starting and dispersal locations, and attach a map. ,,~~ 4. Name of a plicant (sponsorin orga ization/event coordinator):~~,r~~~~ Address: 10~~3 ~/. ~' /fix ~~~o _ Phone(s): 303 -- 9'~'~ =/~~o E-mail: ~/ y~ / ~ ,,~~G... ~ // Name and title of person primarily responsible for oversight of event/activity:,K~~ Address: , ~~ p ~~ G Phones}: E-mail: r ~.f ~ ,~,'~vc% ~ourcd/~v-pa~~-> Cell phone, radio freq ej?cy r other means of conta t d ri the event/act"vity. A ~®3°'~`//-/o~G j'Q a/, `~ -~Y~ ue~ e~. Gl,'~~ ~~ S'c?~a~~~ e c~~.~v ~iJv avp ~u~~e~/ 5. Date{s) of eventlactivity: ~ 1 u~ e ~ ~ t~ v u (V ~ ~ ~~ ~ ~ ~ , /~ 1 /~.._ Starting time{s): (~cc-ne~~~ 7~'DU1f/1it ~-!~~ UOX'~, 1 (,l u ~~ / ~~,ll~Q®~¢M - fie'©® h'+~ P/ Ending time(s): -. ~~~Y ~N~-~©`~a~~ ." /,"pbPn~/ 6. 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' j T~.y ~' ~, '~" i 7~ ~ r .rx,t' ~ ~ ..,...~^- ~K" r , v?d. 7 a?x.~;.,:=+e°`~`"' ;,:~ - .s~~ f ~'~ ~, ,. , C 4~` ~..•rr ~,, _. ~ ~ ; ~ ~ g y ~ . y I I 10]°30'00" HOTCNYKISS ~ I x ~( - ~~ I °~ i j~ I 107°25'00' 707°20'00" 107°75'00" 707.11'75^ ' 707.5000° 707.4767° 707.3333° 707.2500° I Contour interval Continue on Page 57 files 300 feet (91.4 meters) 45 V ~ C'1 Conti...,r on Page 45 ~ ~~ ~N f ^', ~^~ If you will be using volunteers, what type of advance training will they be receiving and when? ! / Q ~ua'p~~~ w:'~i ~sr'e ~alfe/a/.SWP~lres PRM'l°~4f 1~S' G'GV1C( ~ S~ ~I" /o~i24»1N~i P 9 f ~ /D~e ~/~ ~BC ~CL~'f {~l, ~ Ca 11 ~bor~ n.~d R~,~~:,~ >ai ^ ~E7 Real ~ ~ /~1cs.~cdc~~- '~o C'~% i~ %a/V«~r~~ J~c~s 7. Will you provide notification of the event/activity to the public and/or to adjacent/affected property owners? ~d If YES, describe who you will notify, when, and how: 8. Are you planning to erect temporary structures or tents? If so, describe location, size, purpose, and if they will be heated/air conditione ~~ Temporary structures shall conform to anyand aN applicable building codes and other County regulations. The applicant shall obtain any required building permits from the County Building Department. If a tent is to be erected, the Fire Marshal shall be contacted to complete a life safety inspection prior to the event. 9. Do you require electricity; if so, what is the source of your electric power? /1/r~ Temporary electric power connection(s) shall conform to any and all applicable electrical codes and other County regulations. The applicanf shall o,5tain arty required _. electrical permits from the County Building Department. 10. Will there be amplified sound, music, or fireworks? If YES, please describe: ,~~/ If fireworks are planned, the applicant shaft obtain approval and a perrnt from the applicable Fire Marshal and the Sheriff, and shat! comply with fhe County regulations on Noise Abatement (Code Tifle 6, Chapter 6.36). 11. Will any food be sold? ~/® If YES, the applicant will be required to submit an Event Information Application to County Environmental Healfh: Applicant may also be required to submit an Event Coordinator's Application and, in connectian wifh ifs food vending, applicant shall submit, or require each of its independent caterers to submit, a Special Event Food Service Application to County Environmental Healfh. In connection with sales transactions, applicant maybe required to have a CO Standard Sales Tax License or CO Special Event Sales Tax License. Contact the CO Department of Revenue for information. 12. Will you be providing portable toilets and/or hand-washing stations? ~ 1~~-~ If so, wher~e/will//they/be located and how ma/n1y wilt be provided? Q~~ ,~~~~,~~ ~av~a'rr/cs Gs v ~ a r~3Y1 Mc ~/Ctv e. /'cpss` J 2 ~~o Describe the t}rpe/s, n /umber and location of trash/r~ecy/cle container/S to be provided: ,~ Cdl~'7~i-a~di j,s A~~eq c?xa~ Y~~TO1,~'~~~ k1r'~ i"mv^T,~ Pm-//~c~c aT '~a~ e"~' P~at~ ,. ~ Trash/recycle containers and toilets/hand-washing stations must be rer»oved within 24 hours of the event/activity. Nam ,title, ad~jess, a ail n~telephone number(s) of person responsible far clean Up: ~~~'- ~/:~ad/~ /~~~~~ l/t~~~~V~i°t ~ee~tc~vyr I f3f'33'~23.?-C~©/ X03 °~.Y/~-io~ / ~. ~, i 13. Wil{ beer, wine, or other alcoholic beverages be dispensed at your event? ~~~ If YES, complete Attachment D and contact the County Clerk & Recorder's Office to determine if you need to obtain a State of Colorado Special Event Liquor License Permit. 14. Are you requesting use of any County properties (e.g., parks, trails}? _~® {f YES, please specify: The County may require applicant to post financial security to ensure restoration/revegetation of County property. 15. Are you requesting road closures? /~~ If YES, please include dates} and times: Road From To .Date Road From To .Date If road c/osures are approved, the permittee will be required to publish notice of the closures in local daily newspapers at least 2 days prior fo the closures. 16. If you do not require road closures, wilt you,r,e~~yent~ activity use any public or private roads? _ i~lf YES, describe: S~~? _,~~ c~ecr~ /f 17. Where will you provide parking? ~e~--~..- Number of spaces available at each location: Describe any arrangements made for towing illegally parked vehicles: 13. Will shuttle service be provided? No If YES, describe shuttle service (including hours of operation) and methods to be used to encourage use of public transit: 3 ~j _. e 19. Describe traffic control„ measures,to.,be instituted: ~/a~~ ~a%vb~~rJoT~ /aa~'" 2d. How many personnel will a provided or security, and traffic and parking control? 70 ld,~~-s~h~I a~s¢.~ 5'~~~s r~~-r /~~ ~lurP ~~~a~~,~za~~,o~ P ~~ ,~ , O"aS~S Identify any subcontracted security and traffiGparking control service providers (name, address, contact person, telephone numbers}, and e-mail): ~~ ~ Law enforcement services will be charged out at the cuire~nt`tiourly cafe es~a;~/ s~aec~ ;by the Sheriff's Department and ONLY if resources permit. The Sherfff reserves the. right to place officers and staff at the event, at the permittee's expense, if deemed necessary in the interest of public safety. For further information, contact the Sheriffs Office. 21. How many and what size vehicles and equipment do you plan to use fo stage the ev nt/activity? Pteaseprovide the toeation_for staging of ~at~ v~e,~hi~es and equi ment. ~ ~~ fi~iceKa~na~(~/QxlO,~as°/ .e -~r ~i~',~Sq/a/~e~~.~71~ ~l~e ~Q~ ~~v eee ~r~ e a~C' .av~c~ u ~ a.(.'s?11 QIS,~ ~ ~. ~},a~ S /`;~rc~n,4 DI(~ rlcfe,ee~x,~~~r7~e ct.SY° h/uSf~L.~Q ~'S a t`ovtSl Ut~r~ac~n~0~~~ ,S~~s~ ,PLO/~ ~r~ v v J 22. Are you planning to use fixed wing or rotor wing aircraft for any aspect of fhe event/activity? IfYES, please describe: ,Mira-nom ALL APPLICANTS: Please complete the attached Safety and Operations Pian or provide a separate document containing all of the required information (see Attachment .............._. A}. A Safety and Operations Plan is required for planned events/activities because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and .property. As a result, any demand for services generated by a planned event/activity should be alleviated ahead of time by the event sponsor ar organizer. The posting of financial security, in an acceptable form, may be deemed necessary by fhe Pitkin County Sheriff's Office upon review of the Safety and Operations Plan. 23. Describe any special requirements or aspects of your event/activity that have not been covered above: 4 I certify that I am an authorized. representative of the applicant, ~~ ~ 6Cc/~/ and have the power to execute this application on behalf of the above- named organization. All of the above statements are trite to the best of.my krowfedge, information and belief. I acknowledge that any Temporary Commercial Use/Special Event Permit that I receive shall be subject to the following terms and conditions, in addition to those specified in the Administrative Determination,,/BOCC Resolution granting the permit: A. The County may revoke a Temporary Commercial Use/Special Event Permit prior to or during the event if the permittee violates any of the conditions of the permit. B. The County may require the permittee to participate in a past-event debriefing with refen'al agencies, affected citizens and other interested/involved parties to address issues that arose during the event. C. The County may require the pem~ittee to post financial security to ensure compliance with any of the conditions of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right fo remove any and al( emergency medical, fire and_ taw resources from the event. E. The permittee shall adhere to all representations made in the application and in public meetings. ~~~ ~~.~ S`ign~ure of Authorized Representative Title of A~p~plicant ,Q Print Name Address 5 C'~ ... .._ ATTA+~HMENT A SAFETY AND OPERATIQN$ PLAN. REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin Counfy. Please provide the following information as it applies to your event. Nate that some questions will not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council for additional information or direction regarding these requirements. • Is this acorporate-sponsored event for profit? tad' or anon-profit event? ^ (Check one.) The following statements assess the level of risk to the participant/citizens of the County by the event and its potential to affect normal public safety resources. (Check ap/propriate boxes.) ® YES ^ NO A) Does the event pose risks to the individual participants and public safety? Ir~YES ^ NO B) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered YES, then the applicant may be required to post financial security with the Sheriff's Office. Ail participants of an event are encouraged to purchase and carry during fhe event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through fhe Colorado Department of Local Affairs-DOCA-Grant The Safety and Operations Plan can be written in outline format. It should: 1. Outline, in detail, al[ of the activities, risks, or other safety issues associated with staging or participating in your event. 2. Outline, in detail, the safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication anct numbers/frequencies (e.g., cell phone, radio). Where will this individual be located during the event? B. Who has overall responsbility for the safety of the event? C. Describe (bullet topics) your safety briefing for event staff:: D. Outline, in detail, your safety p~eplans. 1) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: 10-06-04 ~~ a} Dispatch procedures for your internal emergency response resources. Drawings {flowchart} may be helpful. b} Requests for assistance procedures. c) Event communications plan. Drawings may be helpful 2} Please ensure that your map attached to the application clearly identifies emergency facilities, emergency access routes and hazards. 3) Outline, in detail, haw you will detect and respond to event emergencies. 4) Describe event-provided emergency medics! personnel, facilities and provisions for staff and participants. Will your event's safety facilities {aid stations, heii-spots, etc.) be prominently and clearly marked? If so, how? (The event may be required to supply its own Emergency Medico! Services (including ambulance service), depending on the scale and iisk assessment of the activities. You may contact local fire and ambulance departments, or private providers far quotes and availability.) E. Are there any low risk hazards likely to be encountered by the staff or participants and how will they be addressed 4e.g., road crossings, stream crossings, etc.)? F. What are your inclement weather con#ingency plans? 10-06-04 ~/ ~.; y, Safety operations plan requirernets 1. Activities-bicycling risks, accident and injury 2. Safety measures-riding Medic's with radios and medical packs roving medical staff in Subarus with medical supplies Road Marshall's at critical intersections four State Patrolman on motorcycles A. point to contact Kent Powell ,cell phone number 303 241-1026 Motorola radios .frequency to be determined ,location will be moving along the route with tour. B. Kent Powell Director, Michael Stackpool M.D. State Patrol C. safety briefing .there are three different briefings ,depending on the crew aid station crew ,main points to keep cyclists off the road and, bicycles out of the way . we also have a crisis plan that we go over with each crew plan attached. D. notifying all EMS along the route of which days we come through. Going over the route with State patrol in May ,and also the day of the tour. On the day of the tour ,going over route to with medical staff sag vehicle staff and Road Marshall's as to potential problems. 1) Attached 4) note in the past we have provided our own ambulance service and this created a problem for the local ambulance departments as it took away from their revenue . so we discontinued the service to support the local ambulance companies. E. none F. Cyclists are prepared for inclement whether ,but the bicycle tour Colorado also has fourl5 passenger vans with trailers to haul bikes to the next destination. ~~ ~. ~._ '"~ a a: .: _ :: Bicycle Tour of Colorado crisis Plari .: - The Bicycle Tour of Colorado staff goes to great lengths each year to ensure a smooth x _. ' - running, safe, successful tour. Nonetheless, given the magnitude' of the ~eeerit, a crisis can occur at anytime. Medical Emergencies Evaluate Situation .. . , °. 1) Is an ambulance needed (i.e. heart attack, severe crash with potential internal or . spinal injuries)? - - -- 2) Does the cyclist need to be transported to a medical facility in vehicle other than An ambulance (i.e. broken wrist, collarbone or finger)? 2) Does the cyclist need simple medical attention before riding again or sagging (i.e. - .. _,:.<...: ~ road rash)? Act - ,r ., ;,, 1) AMBULANCE NEEDED.::. __ __ .. __ .. _ ~ ., • If you are carrying a cell phone simply dia1911 _ ~.- ' You can also radio for one on the Motorola radio in your vehicle or at the aid station. _ _ • ontact one of the four C.S.P, motorcycle troopers who will contact C.S.P. dispatch for an ambulance. • If you have no phone or radio, flag down the first vehicle going in each ;.~ direction. Tell them you need an ambulance. Flag-down the f rst tour vehicle that has~a radio. Provide any assistance possible while waiting for an ambulance (i.e. .... ..... ... . PR, control bleeding, etc.). If a riding medic passes, enlist hi/her assistance. .:.. 2) "LOAD AND GO" CASES - A case in which acyclist-has been injured and _ .. - needs to be transported, but is conscious and able to be moved, does not require ._ ., '- ~ ~ An ambulance. (i.e. broken wrist, collarbone or finger,-non-life Threatening ~.~ . .. ~- - -~-~ lacerations, etc.). -, • Provide any assistance possible (i.e. splint break, control bleeding etc.). If -~ possible, enlist the aid of a riding medic. `~', ` ~ ~ ~ ~ '• Make cyclist comfortable in your vehicle and transport him to the nearest _ ._ ... %. " medical facility. ~~ ~ • If you are not completely comfortable with the situation, ask a riding medic ...y:. ` " ~ to ride with you. ".. ~~ -~ _ _ .. ,, ... ~ :,.._ ~ :_ sir f -?.. ~ 3. ~, , Bicycle Tour of Colorado 2005 Event Safety and Operations Plan ,~ , .~. I ~, ~~ i Bicycle Tour of Colorado Event Safety Plan July 2005 Document Version 2.0 Bicycle Tour of Colorado Proprietary Bicycle Tour of Colorado 10403 W. Colfax Ave. Suite #520 Lakewood, CO 80215 303-985-1180,FAX 303-988-9568 lof 13 . ~„'~'` Bicycle Tour of Colorado 2005 Event Safety and Operations Plan ARTICLE 1. OBJECTIVE AND SCOPE ......................::...:................................................................,.... 3 Section 1.1. Objective ......................................... .....................................................:...,........ 3 Section 1.2. Scope ............................................................................................................... . 3 ARTICLE 2. RISK MITIGATION ............................................................................................................. 3 Section 2.1. Pre-Event Instructional Meetings ...................................................................... 3 Section 2.2. Rider Registration Numbering System ...................................:......................... 3 Section 2.3. Route Map Books .............................................,................................,................. 3 Section 2.4. Inclement Weather Cyclists Requirements .............................................:......... 4 Section 2.5. Helmet Safety Requirements ...................................................................:.......... 4 ARTICLE 3. ROUTE SAFETY OPERATIONS ...::...:...:..:....................................................................... 4 Section 3.1. Route Signage and Road Detail ......................................................................:.. 4 Section 3.2. Safety Marshafs :...........:................:......:.............:..............:................................ 4 Section 3.3. On-Route Aid Stations .....................:...........................................:...................... 4 Section 3.4. Sag Transportation ...................................................................:.......................... 4 Section 3.5. Inclement Weather Transportation .................................................................... 4 ARTICLE 4. MEDICAL AND EMERGENCY MANAGEMENT ............................................................... 5 Section 4.1. Accident Protocol ............................................ .......................... ................. .... .... 5 Section 4.2. General Medical Emergency Process ............................................................... 5 Section 4.3. Medical Personnel .........................................................................................~..,.. 5 Section 4.4. Ambulance Service .......................................... ....... ......................... ......... 6 Section 4.5. Riders and Non-Medical Staff Emergency Protocol ........................................ 6 ARTICLE 5. COMMUNICATIONS ................................,...........................................,:...............,..........:. 6 ARTICLE 6. KEY CALLOUT LISTS ............................ ....................................................................... 7 Section 6.1. Emergency Contact List ............... .................................................................. .... 7 Section 6.2. BTC Key Staff and Volunteers Callout List ....................................................... 7 Section 6.3. _._ Medical Key Callout List :........ ..::.... ...::............... ..........,........:.....:.. ....: . 7 Section 6.4. Ambulance Service Key Callout List ................................................................. 8 Section 6.5. Mechanical Support Key Callout List .............................................:........:......... 8 ARTICLE 7. THE ROUTE (AS IT PERTAINS TO PITKIN COUNT') ....::..:.......:......:..:.:..........:... 8 ARTICLE 8. APPENDIX ............................................................:..................................................:......... 9 Appendix 8.A. 2005 BTC Rider Waiver ............................................................. .. ...... 9 Appendix 8.B. Tour Medical Incident Log .......................................................:..:....:.....::....:... 10 Appendix 8.C. BTC Patient Care Flow Sheet ........................................................................... 11 Appendix B.D. Missing Rider Identification Form .................................................................:.13 Bicycle Tour of Colorado Proprietary 2of 13 fA~' < , '.. ,. Bicycle Tour of Colorado 2005 Event Safety and Operations Plan Article 1. Objective and Scope Section 1.1. Objective The objective of this plan is to address the medical preparation and basic safety operations as related to the 6-day bicycle #our conduced by the Bicycle Tour of Colorado (BTC). Safety is of the utmost importance to the tour management. This plan outlines the pre-tour mitigation efforts as well as the plans and procedures should an event take place during the tour. Note: It is important to note that all road cycling has inherent risks that are accepted as a part of the sport. Each rider is required to read and sign a waiver indicating they are well aware of the risks. (See Article 8, Appendix 8.A of this document for full waiver.) Section 1.2. Scope This document delineates the Safety and Operations Plan for the Pitkin County, Colorado portion of the BTC 2005 tour. Additional counties are intentionally not included within the text of this document. Article 2. Risk Mitigation All reasonable precautions have been taken to augment the safety of BTC riders. Mitigation efforts further described within this document include the following: 1. Pre-event mandatory instructional meetings for BTC staff 2. Rider Registration Numbering System 3. Route Map Books 4. Inclement Weather Cyclist Requirements 5. Helmet Safety Requirements Section 2.1. Pre-Event Instructional Meetings BTC holds meetings to instruct volunteers and staff concerning the following areas: May 5: Mandatory Event Staff Meeting: 1. Orientation on communications highlighting emergency communications 2. Overall tour operations June 25: Safety Orientation Meeting: 1. Safety orientation communications 2. Overall tour operations 3. Route map books distribution along with logistical details 4. Instruction on responsibilities for reporting any accident or possible medical condition immediately to the closest communications and medical personnel Section 2.2. Rider Registration Numbering System Each rider is issued a registration number upon tour registration. This allocated specific number is assigned to that individual for the duration of the tour. A hang-tag is provided to the rider to attach in a conspicuous place (i.e., bicycle top bar) of their bicycle. Each rider is also given a wristband with the same identifying number. A roster is kept of each rider and their associated number. Section 2.3. Route Map Books Route Map Books are distributed at Tour Check-In to each registered rider describing each day's route, aid stations, elevation assent and descents. Bicycle Tour of Colorado Proprietary 3of 13 F Bicycle Tour of Colorado 2005 Event Safety and Operations Plan _...,_ _ . ection .4. Inclement Weather Cyclists Requirements All cyclists are required to carry waterproof rain gear on their person when on route Section 2.5. Helmet Safety Requirements All riders agree to wear a helmet at all times during the ride. Any rider not wearing a helmet shall forfeit the privilege to ride until such heli~net may be obtained and used`by the rider. This shall be strictly enforced. . Article 3. Route Safety Operations The BTC has specially trained personnel to execute the following in-route safety measures. 1. Route Signage 2. Safety Marshals 3. On-Route Aid Stations 4. Sag Transportation 5. Inclement Weather Transportation Section 3.1. Route Signage and Road Detail A specially trained crew will be sent out a head of the route to tend to any road hazards an either correct if possible (sweeping gravel off road) or mark with florescent chalk to warn the cyclists to steer clear of the probable unsafe area. This crew will also place signs in strategic areas along the route cautioning automobile drivers to be aware that a bicycling tour is sharing fringe of the road, i.e. _ "Caution Bicycle Tour Ahead." Section 3.2. Safety Marshals Safety Marshals will be positioned with signage at intersections, road changes, blind corners, and other possible hazards that require special attention drawn to it for the safety of the riders as deemed necessary. Section 3.3. On-Route Aid Stations Strategically along the route, aid stations will provide food, water, energy drink, toilets and hand- .... _ .. washing stations. Staffed with six aid station crewmembers or more, aid stations will have caution tape and cones, and will be set up in a secure manner. Each Aid Station will have a bicycle mechanic, one Subaru with medical personnel of EMT, Paramedic or Physician's Assistant, and be set up with Motorola radio, cell phone and satellite phone. Section 3.4. Sag Transportation Four (4) passenger vans with specially fit trailers for bicycles will kie equipped to pick-up cyclists that need to be transported by vehicle for any reason. Each van is equipped with Motorola radio and cellular phone. The function of the drivers of these vehicles is to monitor specific sections of the route for riders that may need assistance. These units are able to assist up to 60 individuals at any given time. Section 3.5. Inclement Weather Transportation If the weather should become a severe hazard to the cyclists, the tour has contracted with Durham Bus Company to provide bus transportation for the cyclists to the location designated for that day's stop. BTC has contracted for six (6) 24-foot Peiiske trucks to move bicycles vacated kiy the cyclists due to the weather conditions. Bicycle Tour of Colorado Proprietary 4of 13 i ~ ., <~. Bicycle Tour of Colorado 2005 Event Safety and Operations Plan Article 4. Medical and Emergency Management Section 4.1. Accident Protocol As described above in Section 2.2., cyclists are issued a numbered wristband and correlating bicycle hang-tag number. The BTC has compiled medical information on the cyclists, i.e. medications for allergies, medications they may be on for other conditions. Key medical staff has this information on file. In the event of medical concern, aid stations, sag wagons, riding medics, and cyclists will alert roving Subaru Medical Crew who will stabilize the individual, and alert appropriate emergency agencies as the situation demands. Section 4.2. General Medical Emergency Process Aid stations, sag wagons closest to the situation will be responsible for getting medical personnel to the injured individual(s). Once medical personnel arrives they will evaluate the situation and take the necessary steps in accordance with their medical training. The evaluation will include but not be limited to the following: 1) Is an ambulance needed (i.e. heart attack, severe crash with potential internal or spinal injuries)? 2) Does this cyclists need to be transported to a medical facility in a vehicle other than an ambulance (i.e. broken wrist, collarbone or finger)? 3) Does this cyclists need simple medical attention before riding again or sagging (i.e. road rash)? Emergencies of an obvious severe nature are immediately reported via 911. This will be done via satellite phone with cellular phone as a back-up and radio relay as the alternate method. The medical personnel will be responsible to dispatch additional rescue and medical teams, notify the Ride Director.: A log of all incidents will be kept by the medical coordinator and submitted to the Ride Director at the end of the tour. (See Article 8, Appendix 8. B., Appendix 8.C., and Appendix 8.D.) Section 4.3. Medical Personnel Medical personnel will consist of Doctors, Physicians Assistants, Paramedics and EMT's. They will be stationed at aid stations and throughoutthe Route. Medical personnel carry required supplies for administering first aid and emergency medicine, and are equipped with cell phone, Motorola radio and satellite phone. The following BTC Medical Staff will meet any medical issues that arise and will call upon additional assistance from the Pitkin County medical community as needed. Staff consists of: ^ One (1) Doctor ^ One (1) Medical Coordinator ^ One (1) Mobile Medical RV ^ Three (3) Physicians Assistants ^ Two (2) Paramedics Three (3) Emergency Medical Technicians (EMTs) ^ Five (5) Riding Medics Bicycle Tour of Colorado Proprietary Sof 13 Bicycle Tour of Colorado 2005 Event Safety and Operations Plan Section 4.4. Ambulance Service Contracts have been made to three Pitkin County ambulance services. The contracted services are from Aspen, Carbondale and Basalt. ~ Ambulance Service ~ Date ~ Location ~ Contact Number Pitkin County Communications June 26 Highway 82 to the top on 970-920-5310 Independence Pass. Carbondale Fire Protection ~ July 1 Highway 133, mile marker 28 to 1970-920-5310 District mile marker 65.3. Basalt Fire Protection District July 2 Highway 82, mile marker 17.72 to 970-920-5310 Snowmass Village Section 4.5. Riders and Non-Medical Staff Emergency Protocol Riders well as volunteers and staff will be responsible for reporting any accident or possible medical condition immediately to the closest communications and medical personnel. Article 5. Communications Excellent communication is of utmost importance to the successful running of a safe tour. Communication on the tour will be provided by Radio Resource consisting of 45. Motorola radios. (These are the same type radios used on Ride the Rockies, MS 150, Triple Bypass, and the Bicycle Tour of Colorado for the past 10 years.) The Safety Communications Coordinator will be responsible to make sure radios are installed in the Tour Director vehicle, six (6) State Patrol motorcycles, Medical Director vehicle, Subaru Medical vehicles, Medical RV, Aid Station vehicles, Sag vehicles, and Baggage trucks. This individual will also assist in facilitating communication between the tour staff and the police, fire, and emergency medical services as needed. The Communications Coordinator may direct certain users to change frequencies to reduce the level of radio traffic on any one frequency or to move sensitive transmission off the main communication channel. The BTC also uses cellular phones. Additionally, satellite phone will be installed in the Subaru Medical vehicles. The Subaru Medical vehicle is stationed at each aid station along the route. To ensure proper use, the Tour Director, Subaru Medical crew, Sag Wagon crew; Aid Station crew, Riding Medics and Volunteers have all been trained on the Motorola radio's cellular phones and/or satellite phones, and the protocol of the use in an emergency. Equipment is installed in the vehicles and tested prior to June 24. The Aspen Police, Emergency Medical Services, and Aspen Fire Department will supply their own radios for communication for the tour. The radio frequency used by the tour will be given to Bruce Romero prior to the start of the tour. Bicycle Tour of Colorado Proprietary 6of 13 ~,T ~:. Bicycle Tour of Colorado 2005 Event Safety and Operations Plan Article 6. Key Callout Lists Section 6.1. Emergency Contact List ~ Name: ~ Number: ~ ~ Pitkin County Sheriff -Tom Grady ~ 970-920-5310 ~ ~ Fire ~ 911 ~ Pitkin County Sheriff -Tom Grady (970-920-5310 ~ ~ Poison Control ~ 800-764-7661 ~ ~ FEMA (Region 8) ~ 303-235-4800 ~ ~ HAZMAT Spills ~ 800-424-8802 ~ ~ White River National_Forest Ranger District ~ 970-925-3445 ~ Section 6.2. BTC Key Staff and Volunteers Callo ut List ~ Position: ~ Name:.. _ __ l ;_..,, .~, .~_. ~ Number: ~ BTC Tour Director (Kent Powell ~ 303 241-1026 l ~ Tour Coordinator ~ Scott Olmsted ~ 720-339-8018 ~ Communications Coordinator ~ Dave Mills ~ 303-933-9336 ~ Aid Station Coordinator ~ Criss Lucas. ~ 303-564-3773 ~ Sag Coordinator ~ Hal Von Hedemann ~ 303-794-4344 ~ Sign Crew Coordinator ~ Jose Garcia ~ 904-237-9496 ~ Baggage Coordinator ~ Don Brown ~ 541-840-3983 ~ Destination Set-Up Coordinator ~ Kevin Schwaderer ~ 420-379-1837 ~ Route Closure Coordinator ~ Dennis Capps ~ 303-919-1700 ~ Durham Bus Company ~ Molly Bloch ~ 719-687-4411 ~ .Section 6.3. Medical Key Callout List ~ Position: ~ Name:... ~ Number: ~ ., . ~ __.... ~ Medical Director (MED 6) ~ Dr. Michael Stackpool, MD ~ 720-841-6788 ~ Medical Coordinator Physicians ~ Simon Edwards, PA (303-432-0100 I Assistant Mobile Medical RV Clinic Mobile Subaru ~ MED 1 Medical Crew ~ MED 2 MED 3 MED 4 MED 5 Riding Medics Brian. Fawns, Paramedic, RN ~ 720-323-1069 Elle Fawns, Paramedic, RN ~ 720-323-1069 Dana Cotts ~ 303-548-6520 Craig Silber, EMT ~ 303-596-9532 Susy Hancock ~ 303-596-9532 Jenn Johnson, EMT ~ 720-308-4468 Erik Kawasaki, EMT ~ 303-527-3701 Mary Kemper, RN ~ 303-408-4501 Kim Weiderspan ~ 303-204-6022 Julie Madsen, .RN ~ 303-947-2857 Simon Edwards,- PA ~ 303-432-0100 Ann Shimkus, PA ~ 303-915-5321 Marcia Mielke,. PA ~ 303-915-4764 ~ Anita Poole, NP ~ 303-506-9183 J Sue Ahrend, RN ~ ~ 303-921-4631 ~ Bicycle Tour of Colorado Proprietary 7of 13 Bicycle Tour of Colorado 2005 Event Safety and Operations Plan _. Section 6.4. Ambulance Service Key Callouf List _ ~ _~.~ ~ Ambulance Service: ~ Contact Name: ~ Contact Number: Emergency Communications Operator 970-824-6501 Center Pitkin County Communications - Bruce Romero 970-618-6091 Director Section 6.5. Position: Any And All Bikes Bicycle Village Wheat Ridge Cyclery Mechanical Support Key Callout List ~ Name: I ._____._. ____ _ .. ~ Number: ~ Don O'Connor ~ 303-995-3731 ~ Jay O'Donnel ~ 303-378-9699 ~ Evan Lee ~ 303-424-3221 Article 7. The Route (As It Pertains To Pitkin County) The portion of the route through Pitkin County is as follows Date Pitkin County Pitkin Portion of the Pitkin County Aid Stations Start/Entry Point Route Sunday, June 26 Two Creeks Lodge From Two Creeks Lodge AID 1 - 6 miles out of Aspen in Snowmass Village onto Owl Creek Road to South on Highway 82 (toward Highway 82 southbound Independence Pass) through the town of Aspen AID 2 -Summit of and up to the top of Independence Pass Independence Pass Friday, July 1 Saturday, July 2 Summit of McClure Pass Basalt Highway 82 southbound From the summit of McClure Pass down Highway 133 towards Carbondale to Highway 82 northbound and into Glenwood Springs Basalt Highway 82 southbound with right to turn on to Brush Creek Road. Left turn on to Highline Road, then a right turn onto Owl Creek and a left into Two Creeks Lodge ** AID 2 -Summit of McClure Pass AID 3 -Redstone AID 2 -Two miles south of Basalt on Highway 82 *A finish line ceremony will be held at Two Creeks Lodge, from 10 am = 3 pm to include music, food and beverage. Note: Additionally a Route map is attached to the Pitkin County Permit Application and` is-also available on th,e World Wide Web at htto://www.bicvcletourcolorado.com/. Bicycle Tour of Colorado Proprietary 8of 13 ,S,.- r^, r~* Bicycle Tour of Colorado 2005 Event Safety and Operations Plan Article 8. Appendix Appendix 8.A. 2005 BTC Rider Waiver In consideration of the acceptance of my entry, I, the registering participant, for myself, my family members, heirs, administrators, personal representatives, successors and assigns hereby fully release, discharge and hold harmless Bicycle Tour of Colorado, Inc. (BT`C),`any'vendors, any sponsors, owners and operations of motor vehicles and officers, directors, employees, volunteers and lessors of any of the foregoing persons or entities from any and all liability, whether resulting from negligence of any aspect of the BTC and hereby acknowledge that the above persons and entities have no obligation to provide medicafcare and have not undertaken the responsibility to do so. In the event that I receive medical care as a result of a medical emergency, I hereby consent to such care and fully release the person(s) providing such care from any and all liability, whether resulting from negligence or otherwise. I authorize and consent to persons employed or _ .., contracted or BTC, whether by videotape, film, newsprint, written advertisement, or otherwise, of any materials containing my name or picture and I release any sponsors and all persons acting under authority from any claims I might have due to initial or subsequent publication of any such materials or photographs. I acknowledge that if my photo or name is used in such materials I will not be receiving any compensation whatsoever. I hereby certify that I have fully read and understand for foregoing release, waiver and covenant not to sue, and sign it voluntarily. I also agree to wear a helmet at all times during the ride. I a ree to and will abide b BTC Waiver and Terms of Partici atior"sf 9 y p ated above. Signature: Date: Bicycle Tour of Colorado Proprietary 9of 13 •~° m~-~ Patient Care Flow Sheet Log Form # Bicycle Tour of Colorado 2005 Event Safety and Operations Plan Appendix 8.B. Tour Medical Incident Log Attending Date of Date of Time of Location of Brief Description of Incident Physician Exam Incident Incident Incident e Bicycle Tour of Colorado Proprietary l0of 13 i Bicycle Tour of Colorado 2005 Event Safety and Operations Plan Appendix 8.C. BTC Patient Care Flow Sheet Log Number Name Date Age Sex Bike # Height Weighf Yet"anus Status Medications Allergies Past Medical HX Chief Complaint Mechanism of Illness/Injury I Initial Assessment ,... , ....,.. _,.......,. ,.,,,,,x, Time I WNL I ABN I Details of Abnormalities I (Airway/Breathing I '~ I i Blood Loss I I I I I skin I I I I s~~,a~~ I I Mental Status I I I I 4 Pupil (See Code Below) ~* ere°14 I I Head I I I I rrtueae~, ~A I I Neck I I I ~ ~-' I ~r~~~r I I Backlspine I I I I I Chest I I ~ ~,. ~~~ ~ r I I Lungs I I I j Abdomen I I l I R~~~ ~s~ I I Pelvis I I I I s~~ sxs~ s~~ I I Extremities I i I I I I Psych/Social I I I I ~o~t ~ ea`~ A-Abrasion B-Bum C-Contusion F-Fracture L-Laceration P-Pain GLASGOW COMA SCALE I TRAUMA SCORE C-Constricted R-Reactive E-Equal F-Fixed D - Dilated N1R-Non-Reactive U-Unequal S-Sluggish Time i Eyes Open ~ Spontaneously ~ 4 ~ ~ ~ ~ ~ ~ ,Respiratory ~ 10-24/min ~ 4 I Best Motor I To Verbal Response Command To Pain Stimulus Best Verbal Response To Verbal Command To Pain No Response Obeys Localizes Pain Flexion -Withdrawal (Flexion -Abnormal Extension No Response I Oriented and Converses Disoriented and converses Inappropriate Words Incomprehensible Sounds No Response 3~ 2I 1~ 61 51 al 31 21 11 5I 41 31 21 11 Rate ~ 24-35/min ( 3 36/mih or greater ~ 2 1-9/min ~ 1 ~ ~ I None 0 Respiratory Normal 11 I Expansion I Retractive I 0 Systolic 190 mm Hg or greater 14 Blood - 170-89 mm Hg 13 Pressure 11-49 mm Hg.. 12 _ 19 mm Hg 11 I No Pulse I 0 Capillary I Normal 12 _ ~ I Delayed I 1 ' I None I 0 Total 14-15 - 15 Glasgow 111-13 - 14 Coma 18-10 - 3 Scale J 15-7 - 12 ' ; Points 10.5 I 1 Bicycle Tour of Colorado Proprietary llof 13 Appendix. 8.C Patient's Name Date Time T P R BP MONITOR STRIP Disposition: INTAKE Time IVR Fluid/Amt Site Route Total Time IVR Fluid/Amt Site Route Total TOTAL INTAKE OUTPUT Gastric Urine Blood TOTAL OUTPUT PHYSCIAN: MED NURES`. RN RECORDER `"~~ ~ ~ ' _ .. `~RN Bicycle Tour of Colorado Proprietary Bicycle Tour of Colorado 2005 Event Safety and Operations T'lan _.,.. _m,~ .~~._rM... .,...w,....._....rv ~ .. _ .,_ __.__.. . BTC Patient Care Plow Sheet (continued)"a"~"~`~` ~~..w.. Treatment I 12of 13 r F " y :. a ~,~ ... .. _ :.v' .u, ,.ern r..:.:~ °'.:=a Bicycle Tour of Colorado 2005 Event Safety and Operations Plan Appendix 8.D. Missing Rider Identification Form 1. Name of Missing Rider 2. Age 3. Gender (Male/Female) 4. Rider Number 5. Race (Caucasian, Hispanic, Oriental, etc.) 6. Height 7. Weight 8. Build 9. Type and Color of Helmet 10. Color of Hair 11. Color of Eyes 12. Shirt or Jersey Description (Color, Style) 13. Pants/Shorts Description 14. WhenlVllhere Last Seen 15. Any Known Medical Issues 16. Individual Reporting (If BTC Rider, include registration #) 17. Method to Contact Reporting Individual Bicycle Tour of Colorado Proprietary 13of 13 ~~ kent@bicycletourcolorado.com, Insurance Requirement, To: kent@bicycletourcolorado.com From: Rose Ann_Sulliyan <roseanns@co.pitkin.co.us> Subject: Insurance Requirement Cc: Bcc: clarke.Lance, grady.Tom, anderson.Ellen, jewkes.Kris, vanWalraven.Ed, w.rodman@comcast.net, houben.Cindy Attached: The ,~.QCC has agreed that v~ can remove the insurance requirement as a condition of your permit. . To make matters easy - we will simply re-run the permit (since it had not been assigned a Determination No.). I will then ~-mail it to you and we will follow up ~c/a hard copy. Please contact our Planning Director, Lance ~~. (920-5452), if there are_ any follow-up issues _ _,._.., on your permit besides this. _As you know, we still need to get the Sheriffs Office the Safety and Plan. Good luck u-rJyour event! Printed for Rose Ann.Sullivan <roseanns@co.pitkin.co.us> 1 "°,~ ,~ .. s, k ADMINISTRATIVE DETERMrNAThON OF~THE`~CO~N~Ii~~J~ ~ DEVELOPMENT DIRECTOR OF PITKIN COUNT(', C'OL_ORAD0~~~4PR0 G A TEMPORARY COMMERCIAL USE/SPECIAL EVENT~pERMiT FORT E BICYCLE TOUR OF COLORADO 2005 " Determination RECIT, 1. Pursuant to Subsection 3-200-030 ~e~f the Pitkin County Land Use Code, the Community Development ~~ irector of Pitkin County, Colorado ("Director") may approve a T porary Commercial Use/Special Event Permit for commercial activities or special events. 2. Bicycle Tour of Colorado (the "Applicant") has applied to the Director for approval of a Temporary~ommercial Use/Special Event Permit to conduct its tour in Pitkrn;~ ounty on June 26, July 1 and July 2 in 2005. Approximate start and- rid times each day are as follows: June 26 7 00 _ ~~ ... _ am -1:00 pm, July 1: 11:00 am -1:00 pm! July 2: 10:00 am - 1:00 pm:~ 1,400 - 1,500 riders~are expected and there will be 100 staff personnel. 3. The route throug ~ Pitkin County will go from Snowmass to OwI Creek Road onto Hwy 82 to a top of Independence Pass. The route will stay on Hwy 82 going thro h Aspen. On July 1St the route will go from the top of McClure Pas. along Hwy 133 into Carbondale. On July2~d -the tour will travel from asalt on Hwy 82 and pick up Brush Creek Road and then Highline R ad to go back to the Two Creeks base area at Snowmass. 4. The Director finds that, to the extent applicable, the application complies with th standards in Subsection 3=200-030 of the Larid Use Code. E .DIRECTOR HEREBY APPROVES the Temporary Commercial Use/Speci Event Permit for the Bicycle Tour of Colorado bicycle tour event, subject to pplicant's compliance with each of the following conditions: 1.J Applicant shall, adhere to all material representations made in, or in connection with, the application. 2. Applicant shall submit its radio frequencies to Pitkin County Communications (attn: BruceRomeroj prior to fhe~event. _,._._ Applicant will provide PitkinCounty Risk IVlanage'ment~wth~satsfactory evidence of General Liability insurance with an Each Occurrence-limit of $1,000,000, and a General Aggregate limit~of $2,000,000 prior to the _~ event. Applicant shall~also obtain Automokiile Lia~bilitylnsurance coverage in the amount of $1,000,000 prior to the event. Pitkin County shall be named as an Additional Insured on the policy. Satisfactory ~C~ evidence of coverage shall be provided to Pfkin County Risk Management (attn: Kris Jewkes) prior to the event. 4. All participants in the event and event staff (both paid and volunteer) shall be required by Applicant to have medicahinsurance. Applicant shall require participants and event staff to provide proof of ~compTiance with this requirement prior to commencement of the event. 5. Applicant shall secure any necessary permits from the U.S. Forest Service, Town of Snowmass Village, and the City of Aspen prior to the event. 6. Immediately prior to and during the event, Applicant shall place signs at both ends of the approaches to McClure Pass aril Independence Pass warning motorists that there is a bike tour using the road. 7. Applicant shall obtain the Pitkin County Sheriff's Office's approval (primary contact: Tom Grady) of a final Safety and Operations Plan by no later than June 17, 2005. The Sheriff's Office will consult vvtli the Carbondale and Basalt Rural Fire Protection Districts in connection with its review of this plan. This Plan shall specifically include communications plans for dealing with medical emergencies in the more remote areas of the County, contingency plans for inclement weather, and shall confirm that Applicanthas contracted for sufficient ambulance services for the event. 8. Failure to comply with the conditions of approval may result in revocation of this permit. APPROVED this (,3b~ day of ~ 2005. ~ ~_ ~~ indy Houben Community Development Director P045-05 PID# 264321304003 1' Page 1 of 2 Reply-To: <sthompson@basaltfire.org> From: "Scott Thompson" <sthompson@basaltfire.org> To: "'Kent"' <kent@bicycletourcolorado.com> Cc: <roseanns@ci.aspen.co.us> Subject: RE: ambulance on bicycle tour Date: Tue, 24 May 2005 09:38:45 -0600.. X-Mailer: Microsoft Outloolc CWS, Build 9.0.2416 (9.0.2911.0) Importance: Normal X-Processed-By: Rebuild v1.50-1 X-Spam: [F=0.0001246883; B=0.500(0); BMI=0.500(none); 5=0.010(2005042701); MH=0.550 (2005052403); R=0.010(s109/n12081); SC=none] X-MAIL-FROM: <sthompson@basaltfire.org> X-SOURCE-IP: [216.237.72.68] X-MailScanner-Information: Please contact, the ISP for more, mformati~n X-MailScanner: Found to be clean l have received your request. I will inform the County that you have made arrangements with us to provide this service. Thanks and good luck, Scott Scott Thompson Fire Ghief Basalt & Rural Fire Prot. Dist. 1089 JW Drive Carbondale CO 81623 Voice (970}704-0675 Fax (970)704-0625 -----Original Message----- From: Kent [mailto:kent@bicycletourcolorado.com] Sent: Monday, May 23, 2005 3:40 PM To: sthompson@basaltfire.org Subject: ambulance on bicycle tour Hi Scott We would like to contract with Basalt Fire Protection for 2hours on July 2nd on HWY 82 from 8:OOam to10:00am Thank you, Kent Powell Director Bicycle Tour of Colorado 10403 West Colfax Ave. Suite 520 Lakewood CO 80215 file://C:IDOCUME~1lroseannslLOCALS~1\Templeud103.htm 5/24/2005 Page 2 of 2 ~'"~; Phone 303 985-1180 Fax 303 988-9568 kent@bicycletourcolorado.com wuvw. bicvcletourcolorado.com file://C:IDOCUME~1\rosearmslLOCALS~11Temp1eud103.htm 5/24/2005 William Rodman, 09:22 PM 5/20/2005 -0600, Re: 3 Special Events --- Insurance Issue ~' Page~'1 of 2 v , From: "William Rodman" <w.rodman@comcast.net> To: "Rose Ann Sullivan" <roseanns@ci.aspen.co.us> Subject: Re: 3 Special Events --- Insurance Issue Date: Fri, 20 May 2005 21:22:06 -0600 X-Mailer: Microsoft Outlook Express 6.00.2900.2180 X-Processed-By: Rebuild v1.50-1 X-Spam: [F=0.0000516704; B=0.500(0); BMI=0.500(none); 5=0.010(2005042701); MH=0.300 (2005052014); R=0.011(s703/n58920); SC=none] X-MAIL-FROM: <w.rodman@comcast.net> X-SOURCE-IP:.[216.148.227.85] X-MailScanner-Information: Please contact the ISP for more information X-MailScanner: Found to be clean In that case I favor universal application of the requirement. WJR ----- Original Message ----- From: Rose Ann. Sullivan To: William. Rodman Sent: Friday, May 20, 2005 8:27 AM Subject: Re: 3 Special Events --- Insurance Issue Just to clarify -while the various depts have contacted me indicating their "sign-off' we have not yet issued the permits --- thus we could still impose the insurance requirement at this time. Does that change your response? At 10:44 PM 5/19/2005 -0600, you wrote: Tough call. I feel that it would not be appropriate to impose the rule on events that we have already approved in favor of still mandating it for the bicycle tour of Colorado and all future events. William J. Rodman, M.D. FAGS ----- Original Message ----- From: Rose Ann Sullivan To: w.rodman@coimcast.net ; t~70nci.aspen.co.us ; krisi@ci.asben.co.us ellena~a~,ci.asben.co.us ; edv(a~ci.asben.co.us Sent: Thursday, May 19, 2005 4:27 PM Subject: 3 Special Events --- Insurance Issue I would be Those of you who attended the recent mtg w/Bicycle Tour of Colorado know that we made a condition of their permit: All participants in the event and event staff (both paid and volunteer) shall be required by Applicant to have medical insurance. Applicant shall require participants. and event staff to provide proof of compliance with this requirement prior to commencement of the event. They have now contacted me and are requesting that this condition be removed because it places a big burden on them/undue delay (they say) when they check-in their participants; if they had known we would require something like this, they would have sent out the requirement in their earlier mailing(s). Printed for Rose Ann Sullivan <roseanns@co.pitlcin.co.us> 5/23/2005 William Rodman, 09:22 PM 5/22005 -0600, Re: 3 Special~Events =-- Insurance Issue Page 2 of 2~~ a w ,.: .+.. I also have two other similar applications (Gold Leaf Classic and Aspen High Country Triathlon/Duathon) that most of you have signed off on. We have not imposed an insurance requirement in connection with these. events. in the past (although the Gold Leaf Classic permit, since 2004, requires people to have a CORSAR card) -but it seems to me that if we are going to impose an insurance requirement w/Bicycle Tour of Colorado, we need to be consistent and require this across the board. Please let me know your views on lifting the insurance requirement for Bicycle Tour of Colorado and requiring it for the other events (for which we are ready to issue permits). Thanks! Rose Ann Sullivan Planning Department Pitkin County Community Development x5482 *%k~==k:g=1::~=k ==I=%h~=**~1,~-k%kk=k=l=x=F•=k~=-k=R*=k~k*#~a,~* Ann Sullivan ng Department County Community Development 482 s~ Printed for Rose Ann Sullivan <roseanns~co.pitkin.co.us> 5/23/2005 kenf@bicycletourcolorado.com, 11:00 AM 5/13/2005_,-0600, Pitkin County Permit- Bicycle Tour of To: kent@bicycletourcolorado.com _ _. From: Rose Ann Sullivan, <roseanns@co.pitkin.co.us> Subject: Pitkin County Permit -Bicycle Tour of Colorado Cc: jewkes.Kris, Grady.Tom, Anderson.Ellen, Romero.Bruce Bcc: Taylor.Janis Attached: C:1Documents and Settngslroseanns\My Documents\Special Use Permits 20051Bike Tour Decision.doc; Attached for your information is the Determination re your appln for a County permit that was signed today. A Determination # still needs to be issued and.then. a hard copy will be mailed to you. Please note the conditions that must still be satisfied„ in, connection with, this permit prior to your event. , If you have further questions, please give me a call. a~.~.¢_ ~n.0~ Cya.O.ti C1 ~.o V~c*F~~+...- W /off ~..~n-~'M.A~ Q Q O E~.:~ .~„~ar . ~~,..,_. d ! ~ 4~~o S Printed for Rose Ann $ulliyan <roseanns@co.pitkiri.co.u~~ ~ ~~~~ ~ '~~~ ~ ~~ ,,,..m ~. r_„ ~.~„_..~ . ~_,._ ... ~.~..~ .. `s> 1 _;' _, ~`1 -~ MEMORANDUM TO: Cindy Houben cc,~ FROM: Rose Ann Su iv2fn RE: Bicycle Tour of Colorado -Temporary Commercial Use/Special Event Permit DATE: May 12, 2005 REQUEST: The applicant is requesting approval of a Temporary Commercial Use/Special Event Permit in order to conduct the 2005. Bicycle Tour of Colorado. APPLICANT: Bicycle Tour of Colorado (hereafter, "Applicant") LOCATION: The bike route traverses Pitkin County over the course of three days. On June 26t" the route will go from Snowmass (Two Creeks Lodge) to Owl Creek Road onto Hwy 82 to the top of Independence Pass. The route will stay on Hwy 82 going through Aspen. On July 1St the route will go from the top of McClure Pass along Hwy 133 into Carbondale. On July 2nd the bike tour will travel from Basalt on Hwy 82 to Brush Creek Road as far as Highline Road where it will turn to go back to the Two Creeks base area at Snowmass. BACKGROUND: This appears to be the first year a permit has been issued for this event. The event will be held in the County June 26t", July 1St and July 2nd. Approximate start and end times each day are as follows: June 26: 7:00 am -1:00 pm, July 1; 11:00 am - 1:00 pm, July 2: 10:00 am - 1:00 pm. 1,400 -1,500 riders are expected and there will be 'I00 staff personnel;, , . .. _ ., . , . ...-_ REFERRAL COMMENTS: The application was referred to Tom Grady, Ellen Anderson, Ed Van Walraven, Capt. Barry Bratt, Dr. William Rodman, Barb d'Autrechy (the original application contemplated use of the bike trail out of Basalt), Kent Blackmer, Kris Jewkes, Bud Eylar, Owl Creek Caucus, Crystal River Caucus, East of Aspen Caucus and the Brush Creek Metro District. Subsequently, a meeting was held May 6, 2005 with the Applicant and personnel from Aspen Valley Hospital, Carbondale, Basalt, the City of Aspen and the County with an interest in the safety/operations/communications plans for the event, and the permit application was distributed to an even wider group of individuals. Comments received prior to the May 6t" meeting were as follows: Kris Jewkes provided the County's standard requirements for insurance coverage ($1 Million/$2 Million General Liability and $1 million in Auto Liability with fhe County named as an Additional Insured). _. Kent Blackmer (RFTA) commented favorably on the fact that four CO State Patron officers would be with the event.. Gar Tennenbaum rovided s ecific conditions of use for 0 en S ace and Tr"" Y p p p p ails' properties that were originally proposed to be used by Applicant. During the May gm ;-~ meeting, Applicant verified. that it would no longer be requesting use of the Basalt Old Snowmass Trail or the Rio Grande Trail. Bicyclists. will remain on Hwy 82. No specific comments were received from any of the other referrals`with respect to activities in the County. "Open issues" and other conditions imposed during the May 6t" meeting with Applicant have been addressed in the Administrative Determination attached to this Memorandum. STAFF COMMENTS: Pursuant to Subsection 3-200-030 of the_ Land Use Code, Applicant must demonstrate that adequate provisions have been made for all of the following: 1. Police supervision (if necessary); 2. Public parking; 3. Insurance; 4. Site set-up, maintenance and clean-up; 5. Emergency services; and 6. Safety of operations. Additionally, temporary structures must conform to applicable building codes and other County regulations. Each of these requirements is addressed, in turn, below. Police Supervision: Four CO State Patrol officers will be traveling with the bicyclists each day. Public Parkins: No special arrangements appear to be necessary. Insurance: Standard County insurance requirements are included as a condition of the approval. Applicant has indicated that providing the insurance required by the County will not be a problem. Site Set-Up. Maintenance and Clean-Ua: Given the nature of the event, set-up and clean-up in the County will be minimal. "Set-up" will consist of the set-up for the aid stations (which will have trash receptacles and port-a johns). The names arid phone numbers of the personnel responsible for overall clean-up have also been provided. Emeraencv Services: Applicant has provided a plan for dealing with medical emergencies during the race. This plan will be supplemented as part of the final Safety and Operations Plan (discussed below). The plan includes aid stations along the vvay. Applicant is being required to arrange for dedicated ambulance services. There will be eight riding medics. There will also be additional medical personnel (four EIVITs, three paramedics, three physician's assistants, and one physician) in four cars following the bicyclists. Cyclists' medical information is compiled by Applicant prior to the event. In addition to cell phones, there will be fifty-five radios dispersed for emergency communications. Applicant has indicated that, on past tours, there have been four to five injuries requiring medical transport. a etv o aerations: There are no road closures associated with this event. Cyclists" will be using heavily used roads, as well as some narrow, winding and steep roads. This is an inherently dangerous situation (even with "Bike Tour in Progress" signage). C0 State Patrol and the Sheriff's Office have stressed the need for compliance with laws governing .. .Rt the use and crossing of roads and t(~ need for adequate safety briefings in advance of the event. Applicant concurs. The Safety and Operations Plan provided by Applicant needs to be enhanced to satisfy Valley safety personnel. This is being made a condition of the permit. Applicant has been provided with a sample of a Safety and Operatians Pfan for a bicycle race/tour deemed acceptable by Valley safety personnel in the past. In the event of very inclement weather, Applicant will bring in busses to transport bicyclists out of the area. Applicant has represented that it has an established network of contacts for this purpose. Conformance with Building Code: There is nothing being constructed in the County requiring a building permit. RECOMMENDATION: Staff recommends that the Director approve the Temporary Commercial Use/Special Event Permit application subject to Applicant's compliance with each of the conditions in the attached Administrative Determination. E Kent, 03:14 PM 5/1212005,-0600, Re: Bicycle Tour of Colorado safety and operations .plan To: "Kent" <kent@bicycletourcolorado.com> From: Rose Ann Sullivan <roseanns@co.pitkin.co.us> Subject: Re: Bicycle Tour of Colorado safety and operations plan Cc: Bcc: - Attached: Kent - I don't think this is what they are looking for. They want the level of detail that the Aspen/Snowmass Ride for the Cure plan had. For example (not a comprehensive list): -- You need to provide and attach revised route maps with your plan. Do not incorporate material by reference (and remember that the route maps you previously provided w/your application are not correct anymore, given the change in route on July 2nd). -- Don't just make a generic reference to "aid stations". Tell them where they wilt be located and how they will be staffed (personnel and supplies). -- "LetteNS and a call will be made to three Aspen ambulance seniices prior to the tour"won't work. The final Safety and Operations Plan should identify the entities you have contracted with to provide ambulance services. -- Your final Safety and Operations Plan should describe all of your contingency plans for dealing w/bad weather (e.g., at the mtg you talked about bringing in busses and that you already have a network of contacts). I suggest you take a look at the sample plan again and shoot for that level of detail. At 11:31 AM 5/12/2005 -0600, you wrote: Safety and Operations Plan This plan will address the medical and operations for asix-day bicycle tour. Route Route maps attached to permit application. On Sunday ,June 26 tour starts from Two Creeks Lodge in Snowmass on to Owl Creek Road to Highway 82 southbound through the town of Aspen and up to the top of Independence Pass .approximately 25 miles. _ _ ._... _v ..... _.w ~ ., ,, ..,.. ,:._ Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> 1 f Cent, 03:14 PM 5/12/2005 -0600, Re: Bicycle Tour of Colorado safety and operations plan F_ ~ .... _... . wt~..,.. ,. ,~,,~ , ~_ ~..~ . w,..~, ~_ ;~~~» ~.~, ~,,,.~, ~~~ On Friday ,July 1, from the top of McClure Pass down. Highway 133 towards Carbondale . to Highway 82 northbound and into Glenwood Springs. On Saturday ,July 2, from Basalt Highway 82 southbound with right to turn on to Brush Creek _ ,. _ . Road . a left turn on to Highline Road and into Two Creeks Lodge. A finish line ceremony will be held at Two Creeks Lodge ,from 2 p.m.-5 p.m. to include music , food and beverage. Medical needs will be handled by the BTC medical staff ,consisting of Dr. Michael Stackpool three Physicians Assistance three Paramedics four EMT's and eight riding medics. Letters and a call_wll be made to three Aspen ambulance services prior to the tour. Aid stations Aid stations will provide food, water, energy drink, toilets and handwashing stations. Staffed with six aid station crew or more aid stations_ walla have., caution, tape and cones and will be sef up in a secure manner. A bicycle mechanic and one Subaru with medical personnel of EMT, Paramedic or Physicians Assistants will be set up with Motorola radio cellphone and satellite phone. Sag wagons Four15 passenger vans with trailers for bicycles will be equipped with Motorola radio and cellphones. Pre-event planning Event staff have had a mandatory meeting May 5 for orientation communications and overall tour operations. On June 25 . Tour staff have another meeting for safety orientation communications and overall tour„operations. Route map booklets are distributed along with logistical details. During the event, riders well as volunteers and staff will be responsible for reporting any accident or possible medical condition immediately to the closest communications and medical personnel. Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> ~ 2 ~~' ;~ . :~ Kent, 03:14 PM 5/12/2005 -0600, Re: Bicycle Tour of Colorado safety and operations plan Communications Tour director, Subaru Medical crew, Sag wagons, Aid stations, Riding medics and Volunteers have all been trained on the Motorola__radio's. cellphones; satellite phones ,and the protocol of the use in an emergency .Equipment is installed and tested prior to June 24. Four State Patrolman are also on our Motorola radio frequency. Accident protocol Cyclist information Cyclists are numbered by a wristband and bicycle number, the Bicycle Tour of Colorado has compiled medical information on the cyclists, for allergies ,medications they may be on and medications allergies, that key medical staff have on file. In the event. of medical concern, our aid stations, sag wagons, riding medics, cyclists will alert our roving Subaru medical staff who will stabilize and alert appropriate emergency agencies. Medical Emergencies Evaluate Situation 1) Is an ambulance needed (i.e. heart attack, severe crash with potential internal or spinal injuries)? 2) Does this cyclists need to be transported to a medical facility in a vehicle other than an ambulance(i.e. broken rest, collarbone or finger)? 3) Does this cyclists need simple medical attention before riding again or sagging(i.e. road rash)? Medical personnel Medical personnel will range from Doctors ,Physicians Assistants, Paramedics and EMT's stationed at aid stations and throughout the Route, they carry required supplies for administering first aid and emergency medicine and are equipped with cellphone, Motorola radio and satellite phone. _ ,. _ _ . Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> 3 ~~ Kent, 03:14 PM 5/12/2005 -0600, Re: Bicycle Tour of Colorado safety and operations plan Contact people Ride Director: Kent Powell 303 238 1026 Medical Dr. Michael Stackpool 303 670-2264 Medical Coordinator P.A. Simon Edwards 720 280-2656 Medical RV Brian Fawns 970 530-1564 Mechanical support Bicycle Village Wheat Ridge Cyclery Any And All bikes Printed for'Rose Ann Sullivan <roseanns@co.pitkin.co.us> _ 4 ~~ ., ,~- y ado safety and operations plan Page 1 of 3 Kent 11:31 ~AM 5/12%2005 -0600, Bic cle Tour of Color ~~ ~ ~~ ,_ From: "Kent" <lcent@bicycletourcolorado.com> To: <roseanns@ci.aspen.co.us> Subject: Bicycle Tour of Colorado safety and operations plan Date: Thu, 12 May 2005 11:31:23 -0600 X-Mailer: Microsoft Outlook, Build 10.0.2627 Importance: Normal X-Processed-By: Rebuild v1.50-1 X-Spam: [F=0.0007219155; B=0.500(0); BMI=0.500(none); 5=0.010(2005042701); MH=0.550 (2005051204); R=0.055(s147/n2517); SC=none] X-MAIL-FROM: <lcent@bicycletourcolorado.com> X-SOURCE-IP: [65.18.187.182] X-MailScanner-Information: Please contact the ISP for more information X-MailScanner: Found to be clean Safety and Operations Plan This plan will address the medical and operations for asix-day bicycle tour. Route Route maps attached to permit application. On Sunday ,June 26 tour starts from Two Creeks Lodge in Snowmass on to Owl Creels Road to Highway 82 southbound through the town of Aspen and up to the top of Independence Pass .approximately 25 miles. On Friday ,July 1, from the top of McClure Pass down Highway 133 towards Carbondale . to Highway 82 northbound and into Glenwood Springs. On Saturday ,July 2, from Basalt Highway 82 southbound with right to turn onto Brush Creek Road . a left turn on to Highline Road and into Two Creeks Lodge. A finish line ceremony will be held at Two Creeks Lodge ,from 2 p.m.-5 p.m. to include music ,food and beverage. Medical needs will be handled by the BTC medical staff ,consisting of Dr. Michael Staclcpool three Physicians Assistance three Paramedics four EMT's and eight riding medics. Letters and a call will be made to three Aspen ambulance services prior to the tour. ~, Aid stations .Printed for Rose Ann Sullivan <roseanns~a,co.pitlcin.co.us> 5%12/2005 Kent, 11:31 AM 5/12/2005 -0600,. Bicycle Tour of Colorado safety and operations plan Page 2 of 3 Aid stations will provide food, water, energy drink, toilets and handwashing stations. Staffed with six aid station crew or more aid stations will have caution tape and cones and will be set up in a secure manner. A bicycle mechanic and one Subaru with medical personnel of EMT, Paramedic or Physicians Assistants will be set up with Motorola radio cellphone and satellite phone. Sag wagons Four15 passenger vans with trailers for bicycles will be equipped with Motorola radio and cellphones. Pre-event planning Event staff have had a mandatory meeting May 5 for orientation communications and overall tour operations. On June 25 . Tour staff have another meeting for safety orientation communications and overall tour operations. Route map booklets are distributed along with logistical details. During the event, riders well as volunteers and staff will. be responsible for reporting any accident or possible medical condition immediately to the closest communications and medical personnel. Communications Tour director, Subaru Medical crew, Sag wagons, Aid stations, Riding medics and Volunteers have all been trained on the Motorola radio's cellphones; satellite phones ,and the protocol of the use in an emergency . Equipment is installed and tested prior to June 24. Four State Patrolman are also on our Motorola radio frequency. Accident protocol Cyclist information Cyclists are numbered by a wristband and bicycle number, the Bicycle Tour of Colorado has compiled medical information on the cyclists, for allergies ,medications they may be on and medications allergies, that key medical staff have on file. In the event of medical concern, our aid stations, sag wagons, riding medics, cyclists will alert our roving Subaru medical staff who will stabilize and alert appropriate emergency agencies. Medical Emergencies Printed for Rose Ann Sullivan <roseanns(a~co.pitkin.co.us> 5/12/2005 Kent, 11:31 AM 5/12/2005 -0 ,Bicycle Tour of Colorado safety and~erations plan Page 3 of 3 Evaluate Situation 1) Is an ambulance needed (i.e. heart attack, severe crash with potential internal or spinal injuries)? 2) Does this cyclists need to be transported to a medical facility in a vehicle other than an ambulance(i.e. broken rest, collarbone or finger)? 3) Does this cyclists need simple medical attention before riding again or sagging(i.e. road rash)? Medical personnel Medical personnel will range from Doctors ,Physicians Assistants, Paramedics and EMT's stationed at aid stations and throughout the Route, they carry required supplies for administering first aid and emergency medicine and are equipped with cellphone, Motorola radio and satellite phone. Contact people Ride Director: Kent Powe11 303 238 1026 Medical Dr. Michael Stackpoo1303 670-2264 Medical Coordinator P.A. Simon Edwards 720 280-2656 Medical RV Brian Fawns 970 530-1564 Mechanical support Bicycle Village Wheat Ridge Cyclery Any And All bikes rf Printed for Rose Ann Sullivan <roseanns~aco.pitkin.co.us> 5/12/2005 VanWalraven.Ed, Bike Route -Bicycle Tour of CO To: VanWalraven.Ed From: Rose Ann Sullivan <roseanns@co.pitkin.co.us> Subject: Bike Route -Bicycle Tour of CO Cc: Bcc: Attached: You asked me to verify the bike route through Aspen on June 26th. As a result of our ~~ ~±clthe applicant last week it was decided that they will stay on H~ 82 through Aspen on their way to Independence Pass. Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> 1 __--_~ti/tc~.~i __ _ _. ~~, ~_~- __ __ ,.__._~._.~.._ __.._._~___.._n._~ ~" _____ . ~e~, __..___~~__-__r~ _ _ _ _. .rte-___.~ of s~ ~ ~~..._ ~ e~.•~.-`~ _ . __ 111 ~I~ ~ ti ~~~~'.. _~._____ V. ~~ '^ __ ... _, ~.~. r _ n --'~ , .~e _ ~~,~ ~- ~~J~, __. ',t ___-_- ____ -_ _~t ~- ;~~ ~ ~~q ~. ,. Y ~~ ~ _--- y _ ~~~ ---_ Ik~~ ~a ~a ~ ~ _. --_. ~. _ 1 ~ A_ :.,: ~~i ip ~ 1.,~,^t ~!' ~-~~ ~' _t// _a~-c ___ -_ ~_'~ _ .. 1, ' ~s~~~ ~_. s/t~~ ~S _ _--- *+ P -- L~~~s -- ----- --- -E-~-~- -= --- .._ ___~~ i. , ayr ~"'"± n ~. .. ,. .. ;.. _. . .._.~._.__.~.~._.._.~..n____._._._.~ _i ....._~ ,_y ..4 ....._._a.__.. _._. ~ ~ ._ :: ~ :. :.., ~: . , ._ .. , .. . ~ ~ ~ _ .... ., ___ ~-- .~.,a.J ~~ -sJ '~e~sk~ t~uc.IG to lx,o ~ . _,~. . _ _ ~ v ~, ___ _. --- __.~.._ _._._~..__.._----- _.~_.~_.___~__.___._ __~m._.~ ~_,.____._. ~ . a ~ iY~~ ~o.~tE 3 .,..~..__.__..~._-,._...___..._m__ ~j 1~ ~~ ...:.~ -~v~cu:Q. veoi~,nc.c~ w~ ~~- . ~-~-t ~ sf ._.._: ~.. (, --.~ O,_ -os~" o-i~1.. _.s.~c~~nr~ c5.v,, W1.c,C~.~,~-~t-,.v~,?!~=,~ n~c.sz. ;, ~ s 1 ~ -~ -bd-O c.~ 564 la ~~U ~ _ _ _.. .ri ._.~-. ... ... ,.,. ~ " '2o cr~. iN1o~aRn-o•QQA ~ cn:3~ic~ c.N2~.o~no t~S c.b~- ~ ~ _.- --- ... .v _, , ,.~. _ ._ ., .r 1 co,rv~m.41=~ t"~ t yJ ~PVtJ 1q ~ A.../ 4~ ~ S V N Y 1V.r2./-~./ • ~I ~ V J V~ ~9 ~~i '~i'+nas'w.s,w+i.n .ze n-: xnw . A.. ..a: ~ r/..... .,.... ~ ... ~. . ~ .... F. - .... r ,.... .. ~,... ~ :... ..., r..n r...R (,~~_Y- N o. ~S.T~acy VvIS. t~~,S~co~t~ .~2~_.-___---- ~ ~ P K «y Tr 6 +~ Carl Smith, RE: Meeting re Bicycle Tour of Colorado's JunelJuly Event To: "Carl Smith" <smith@carbondalefire.org> From: Rose Ann. Sullivan <roseanns@co.pitkin.co.us> Subject: RE: Meeting re Bicycle Tour of Colorado's June/July Event Cc: Bcc: Attached: Great. I will put a copy of their application in the mail to you today. At 11:23 AM 4/13/2005 -0600, you wrote: Rose Ann Sullivan ~a~~ ~n t ~ o < ~~J~~ '~ ~ ~d~ ~~ ~ a~ ~`~~ Thank you for including us in your planning meeting. I will plan on attending that meeting. I have not received a copy of the Special Event application. We are particularly concerned about the impact on Highway 133 on 7/1 and Highway 82 on 7/1 and 7/2. Thank you Carl L. Smith Deputy Chief Carbondale Fire Dept. cc: Chief Ron Leach Vern Holmes, Planning Chief -----Original Message----- From: Rose Ann Sullivan [mailto:roseanns@ci.aspen.co.us] Sent: Wednesday, April 13, 2005 10:14 AM To: kblackmer@rfta.com; ellena@ci.aspen.co.us; tg70@ci.aspen.co.us; jd76@ci.aspen.co.us; bude@ci.aspen.co.us; markg@ci.aspen.co.us; kris]@ci.aspen.co.us; garyt@ci.aspen.co.us; edv@ci.aspen.co.us; basalt~d@ci.aspen.co.us; snowmass_pd@ci.aspen.co.us; w.rodman@comcast.net; barry.bratt@cdps.state.co.us; sthompson@basaltfire.org; Carl Smith; eks@carbondaleco.net; pmed256@yahoo.com; brianp@ci.aspen.co.us Cc: kathrynk@ci.aspen.co.us; Sandra Doebler Subject: Meeting re Bicycle Tour of Colorado's June/July Event As most of you know, Bicycle Tour of Colorado has applied for a Pitkin County Special Event Permit for the County portion of their 11th annual bicycle tour. Some of you have already received and provided me with comments on their application. This event will bring 1500 people to the County on 6/26 and 7/1 & 7/2. We have scheduled a meeting with the event organizer on Fridav, Mav 6th, at 2:00 p.m. in the City Council Chambers of Aspen City Hall. We would like you (or another representative of your department/organization) to attend this meeting to discuss and address any issues you have with the organizer's plans for conduct of this event in the County. Please let me know (bv return a-mail) if vou, or another representative of vour Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> ~/~ Carl Smith, RE: Meeting re Bicycle Tour of Colorado's June/July Event deoartment/oraanization will be able to attend. If you have not received a copy of the Special Event Permit application and would like fo receive a copy before the meeting, please let me know that as well. Additionally, please let me know if there is anyone else that you think should be added to the list of attendees. As always -thanks for your assistance with the permitting process. Rose Ann Sullivan h, Planning Department Pitkin County Community Development x5482 Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> 2 Kris Jewkes, Re: Meeting re Bicycle Tour of Colorado's June/July Event To: Kris Jewkes <krisj@ci.aspen.co.us> From: Rose Ann Sullivan <roseanns@co.pitkin.co.us> Subject: Re: Meeting re Bicycle Tour of Colorado's June/July Event Cc: Bcc: Attached: I think you are covered Kris. They know your insurance requirements and we can follow up ~clyou directly, as needed. At 10:37 AM 4/13/2005 -0600, you wrote: Rose Ann, I will be on vacation on the 6th, do you know if the organizer has any questions about the required insurance? If so, the contact person should call me. I don't plan to have Amy attend the meeting in my absence, unless there are insurance problems that need to be discussed. Thanks. At 10:13 AM 4/13/2005, you wrote: As most of you know, Bicycle Tour of Colorado has applied for a Pitkin County Special Event Permit for the County portion of their 11th annual bicycle tour. Some of you have already received and provided me with comments on their application. This event wilt bring 1500 people to the County on 6/26 and 7/1 & 7/2. We have scheduled a meeting with the event organizer on Fridav. Mav 6th. at 2:00 a.m. in the City Council Chambers of Aspen City Hall. We would like you (or another representative of your department/organization) to attend this meeting to discuss and address any issues you have with the organizer's plans for conduct of this event in the County. Please let me know (bv return e-mail) if vou, or another representative of your department/organization will be able to attend. If you have not received a copy of the Special Event Permit application and would-like to receive a copy before the meeting, please let me know that as well. Additionally, please let me know if there is anyone else that you think should be added to the list of attendees. As always -thanks for your assistance with the permitting process. Rose Ann Sullivan Planning Department Pitkin County Community Development x5482 Printed for Rose Ann Sullivan <roseanns at7co.pitkin.co.us> ~''""'y ~" kblackmer@rfta.com, Anderson.Ellen, Grady.Tom, bisalvo:Joe; Eylar:Bud, Gamrat.Mark, Jewkes.l To: kblackmer@rfta.com, Anderson.Ellen, Grady:Tom, Disalvo.:loe, Eylar.Bud, Gamrat.Mark, _. Jewkes.Kris, Tennenbaum.Gary, VahWalraven:Ed; Basalt:Police,~Snowmass.Police, m thm carbondalefi a or beks b at~b cdps.state.co us, sthompson@basaltfire.org, -.. ~ ~Y _ @ g @ ondaleco.nef, pmed2~6~ ahoo.com, Pettet.Brian From: Rose Ann Sullivan <roseanns@co.pitkin.co.us> Subject: Meeting re Bicycle Tour of Colorado's June/July Event Cc: Koch.Kathryn, sandra Doebler <sandrad@ci.aspen.co.us> Bcc: Taylor.Janis Attached: As most of you know, Bicycle Tour of Colorado has applied for a Pitkin County Special Event Permit for the County portion of their 11th annual bicycle tour. Some of you have already received and provided me with comments on their application. This event will bring 1500 people to the County on 6/26 and 7/1 & 7/2. We have scheduled a meeting with the event organizer on Fridav, Mav 6th, at 2:00 p.m. in the City Council Chambers of Aspen City Nall. We would like you (or another representative of your department/organization) to attend this meeting to discuss and address any issues you have with the organizer's plans for conduct of this event in the County. Please let me know (bv return e-mail) if vou, or another representative of vour department/organization will be able to attend. If you have not received a copy of the Special Event Permit application and would like to receive a copy before the meeting, please- let me know that as well. Additionally, please let me know if there is anyone else that you think should be added to the list of attendees. As always -thanks for your assistance with the permitting process. Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> ~ ~~~ ~ , ~ p 1'~ Bank Building - 10403 W. Colfax Ave., Suite 520 Lakewood, CO 80215 303-985-1180 fax 303-988-9568 :7ou~ ofCoGOerwo answers@bicycletourcolorado.com www.bicyctetourco(orado.com ~' \~- February 10, 2005 Basalt Fire Department 1089 JW Drive Carbondale, CO 81623 Dear Basalt Fire Department, In preparation for the 11t" Annual Bicycle Tour of Colorado, we wish to inform your office that the tour will be passing through your community on July 2nd. The 2005 tour will be held, June 26t" -July 2"d, 2005, starting and finishing in Snowmass. The route consists of overnight stays in Snowmass, Leadville, Salida, Crested Butte, Hotchkiss, and Glenwood Springs. Approximately 1500 cyclists from. across the U.S. and several foreign countries will be participating in this weeklong event. We are contacting all towns, counties, hospitals and local police districts in which the tour will be cycling through. We will have Colorado State Police escorts for the duration of the tour. ~~ We look forward to a fun, challenging, and most importantly, a safe bicycle tour and appreciate your support. If you have any questions, feel free to contact our office at 303-985-1180. Sincerely '~ Kent Powell Director .,4~ ~1 t~J"~ 7~ Kent, 12:16 PM 4/4/2005 -0600, RE: Bicycle Tour of Colorado ~ Pa e 1 of 2 g ..~ ,.~ _ .. From: "Kent" <kent@bicycletourcolorado.com> To: "'Rose Ann Sullivan"' <roseanns@ci.aspen.co.us> Subject: RE: Bicycle Tour of Colorado Date: Mon, 4 Apr 2005 12:16:17 -0600 X-Mailer: Microsoft Outlook, Build 10.0.2627 Importance: Normal X-Processed-By: Rebuild v1.50-1 X-Spam: [F=0.0008947809; B=0.500(0); HS=0.500(200); 5=0.010(2005020401); MH=0.599 (2005040401); R=0.056(s131/n2212)] X-MAIL-FROM: <lcent@bicycletourcolorado.com> X-SOURCE-IP: [65.18.187.182] X-MailScanner-Information: Please contact the ISP for more information X-MailScanner: Found to be clean Hi Rose Ann Commercial General Liability & business Auto are normally written together anyway so this will not be a problem. Thank you, Kent Powell Director Bicycle Tour of Colorado 10403 West Colfax Ave. Suite 520 Lakewood CO 80215 Phone 303 985-11$0 Fax 303 9$$-9568 kent@bicycletourcolorado.com www. bicvcletou rcolorado.com -----Original Message----- From: Rose Ann Sullivan [mailto:roseanns@ci.aspen.co.us] Sent: Monday, April 04, 2005 11:39 AM To: kent@bicycletourcolorado.com Subject: Fwd: Bicycle Tour of Colorado Please see the requirement from County Risk Mgt below. ~~ Printed for Rose Ann Sullivan <roseanns~a,co.pitkin.co.us> 4/4/2005 Kent, 12:16 PM 4/4/2005 -0600, RE: Bicycle Tour of Colorado __ .:: .r W~`:b ~ X-Sender: krisj@finance X-Mailer: QUALCOMM Windows Eudora Pro Version 4.2.0.58 Date: Mon, 04 Apr 2005 09:43:10 -0600 To: roseanns@ci.aspen.co.us From: Kris Jewkes <krisj@ci.aspen.co.us> Subject: Bicycle Tour of Colorado X-MailScanner-Information: Please contact the ISP for more information X-MailScanner: Found to be clean Page 2 of 2 Hey Rose Ann, In addition to BTC carrying the $1 mil/$2 mil GL limits (with the County named as additional insured), BTC needs to show us proof of auto liability coverage in the amount of $1 million. Please let me know if you have any questions. Thanks. IC:ri.s Jewkes Pitkin County Risk Mgmt. 970-429-2795 Rose Ann Sullivan Planning Department Pitkin County Community Development x5482 J~ Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> 4/4/2005 kent@bicycletourcolorado.com, Fwd.. Bike Tour of Colorado_SUP ,...._ To: kent@bicycletourcolorado.com From: Rose Ann Sullivan <roseanns@co.pitkin.co.us> Subject: Fwd: Bike Tour of Colorado SUP Cc: Bcc: Attached: C:\Documents and SettingslroseannslMy Documents\attachlbiketourofcolorados upm em o. doc; For your planning purposes - I wanted to make you aware of any significant comments I was getting on your application as they came in. This is from County Open Space and Trails. Reply-To: <garyt@ci.aspen.co.us> From: "Gary Tennenbaum" <garyt@ci.aspen.co.us> To: <roseanns@ci.aspen.co.us> Cc: "Barb D'Autrechy 1(E-maill)" <barbd@ci.aspen.co.us>, "Dale Will 1(E-maill)" <dalew@ci.aspen.co.us>, "Keith Berglund 1(E-mail 21)" <keithbe@ci.aspen.co.us>, "Bud Eylar 1(E-maill)" <bude@ci.aspen.co.us> ubject: Bike Tour of Colorado SUP Date: Tue, 29 Mar 2005 11:42:40 -0700 X-Mailer: Microsoft Outlook CWS, Build 9.0.2416 (9.0.2911.0) Importance: Normal X-MailScanner-Information: Please contact the ISP for more information X-MailScanner: Found to be clean Rose Ann, Attached is a memo outlining our conditions and concerns on the Bike Tour SUP. Call or e-mail if you have any questions. Gary Tennenbaum Pitkin County Open Space and Trails Land Steward 76 Service Center Road Aspen, CO 81611 970-920-5355 __. .. ... _ ~ a..,.... ~_a.~ w _ , Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> ~ ~~ MEMORANDUM TO: Pitkin County Community Development, Rose Ann Sullivan FROM: Gary Tennenbaum, Pitkin County Open Space and Trails Land Steward ..._., __ Temporary Commercial Use/Special Event Permit -Bicycle Tour of Colorado DATE: March 28, 2005 Pitl~in County Open Space and Trails has reviewed this application and we have conditions that we would like attached to the permit: • The Basalt Old Snowmass Trail from Two Rivers Road in Basalt to the Arciero Trailhead in Old Snowiriass is the only trail we are allowing the Bicyc e our to use, The tour operator is responsible for educating tour participants about which trails are allowed to be used. • Applicant must receive approval from the Holland Hills Homeowners Association since the Basalt Old Snowmass Trail utilizes subdivision roads. Also, notice to all homeowners will be required. • Bicycle Tour officials/volunteers must be present at beginning of trail on Two Rivers Road in Basalt, in Holland Hills to direct people through the subdivision, at hills and Junction of Rio Grande Trail and Basalt Old Snowmass Trail warning other trail users, and at the Arciero Trailhead in Old Snowmass to direct people onto Lower River Road. • Signage installed one week prior to tow- at beginning of Basalt Old Snowmass Trail in Basalt and at the Arciero Trailhead informing trail users of the event. Sgnage must meet Pitkin County Land Steward approval • No marking of trails with paint ox spray is allowed. Only temporary route signs are allowed and must be removed with 24 hours of completion of event. • All trash must be removed from trail within 24 hours. • The tour will not cause undue disturbance or inhibit safe travel on the Basalt Old Snowmass Trail. OST is also concerned about the lack of aid stations and restrooms provided for tow: participants. We were hoping this would be addressed in future correspondence with the tour operator and Community Development. ~r~ t',. MEMOF~ANDUIVI DATE: 3/15/05 ...:. BUD EYLAR (COUNTY ENGINEER), TOM GRADY (PITCO SHERIFF), ELLEN ANDERSON (PITCO EM'~RGENCY~ (.. I'EN FIRE _. MANAGEMENT , ED VAN VIIALRAVEN AS ,.: ~ ~ ., DEPARTMENT), KRIS JEINKES (PITCO R~S'KrtN(AfiIAGEMENT), ~ ? CAPT. BARRY BRATT (CO STATE PaTROL),'D~R WILLIAM DMAN (ASPEN VALLEY HOSPITAL), BARB D'AUTRECHY BRUSOH OCREEK M TRO D STR CTKCRYSTJ~L RIVER(CAUC) ..., . r ~ ~ .: ~.._ .: US, EAST OF ASPEN CAUCUS, OWL CREEK CAUCUS '~ FROM: ROSE ANN SULLIVAN, PITKIN COUNTY COMDEV RE: APPLICATION FOR TEMPORARY COMMERCIAL USE%S'PECfAL~` :_ . . EVENT PERMIT -BICYCLE TOUR OF COLORADO Attached is a copy of an application from Bicycle Tour of Colorado to conduct a bicycle tour in the County on June 26t" and July 1St and 2nd of this year. I would appreciate it if _ you would provide me with any comments/questions/issues you may have with respect to this application by April 6th so that we have sufficient time to begin to address them with the applicant. This may be an event that we want to schedule for a group meeting with applicant (the same as we did in connection with Ride for the Cure last Fall). Please let me know if there is anyone else that you feel should review a hard copy of this application. If we have a meeting with applicant, f would contemplate inviting Basalt Fire and Police, County Communications, and others to that meeting as well (as we did with Ride for the Cure). As always, thank you for your assistance with the review of this application. Enclosure 1 Kent Blackmer, 02:32 PM 3/1,8/2, 005 -0700, Bicycle Tour of Colorado Page 1 of 1 _ _ _. Subject: Bicycle Tour of Colorado _ Date: Fri, 18 Mar 2005 14:32:48. -.0700.. Thread-Topic: Bicycle Tour of Colorado thread-index: AcUsAggCwyLfkLrZTz6xWWcSvASmbA== From: "Kent Blackmer" <kblackmer@rfta.com> To: "Rose Ann Sullivan" <roseanns@ci.aspen.co.us> X-MailScanner: Found to be clean, Found to be clean X-MailScanner-SpamScore: s X-MailScanner-From: kblackmer@rfta.com X-Processed-By: Rebuild v1.50-1 X-Spam: [F=0.0001246883; B=0.500(0); HS=0.500(200); 5=0.010(2005020401); MH=0.550 (2005031801); R=O.OIU(s3/n541)] X-MAIL-FROM: <kblackmer@rfta.com> X-SOURCE-IP: [63.251.177.87] X-MailScanner-Information: Please contact the ISP for more information Roseanne, When, I saw that four CSP Officers on motorcylces had been hired to maintain order in the ranks any concerns I might have had were addressed. Thanks, Kent Blackmer Roaring Fork Transportation Authority , Director of Operations 51 Service Center Drive Aspen, CO 81611 kblackmer anrfta.com 970-920-1905 X218 fax-970-920-2864 cell-970-948-2352 d/°i Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> 3/18/2005 ~~'* .~, brucer@co.pitkin.co.us, nancyl@co.pitkin.co.us, kblackmer@rfta., 11:43 AM 5/3/2005 -0600, Meet` To: brucer@co.pitkin.co.us, nancyl@co.pitkin.co.us, kblackmer@rfta.com, Andersori.Ellen, Grady.Tom, Disalvo.Joe, Eylar.Bud, Tennenbaum.Gary, VanVValraven.Ed, Basalf:Police, Snowmass.Police, w.rodman@comcast.net, barry.bratt@cdps.state.co.us, sthompson@basaltfire.org, smith@carbondalefire.org, eks@car-bondaleco.net, pmed256@yahoo.com, Pettef.Brian From: Rose Ann Sullivan <roseanns@co.pitkin.co.us> Subject: Meeting 2 p.m. Friday -Bicycle Tour of Colorado(JurieJJuly everit) Cc: kent@bicycletourcolorado.com Bcc: Attached: Just a reminder that we will be meeting with Kent Powell, Director of Bicycle Tour of Colorado, on his Pitkin County permit application on Friday at 2 p.m. in the City Council Chambers of Aspen City Hall. Hope to see you, or another member of your department there! Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> _ ~ .. _.... .~ .... ~~ ~ ` . ~.u:a...,_~.w.w.,_1:. Page 1 of 2 Reply-To: <brucer@ci.aspen.co.us> From: "Bruce Romero" <brucer@ci.aspen.co.us> To: "Mark Gamrat" <markg@ci.aspen.co.us>, <roseanns@ci.aspen.co.us> Subject: RE: Meeting re Bicycle Tour of Colorado's June/July Event Date: Thu, 14 Apr 2005 14:48:57 -0600 .. - ai er: Microsoft Outlook IMO, Build 9.0.2416 (9.0.2911:0) Importance: Normal I will attend to represent the Communications dept. Bruce Romero, ~~~ Assistant Communications Director ~~ I@ ~ ~@'~~ Aspen-Pitkin County Communications Center 506 E. Main Street 1J~ ~~~~ ~~ Dept C Aspen, CO 81611 ~~ . (970) 920-5328 desk (970) 618-6091 cellular (970) 920-5339 fax -----Original Message----- From: Mark Gamrat [mailto:markg@ci.aspen.co.us] Sent: Wednesday, April 13, 2005 11:55 To: Romero. Bruce Subject: FW: Meeting re Bicycle Tour of Colorado's June/July Event Can you go to this? I will be out of town....Mark ivvvvv -----Original Message----- From: Rose Ann Sullivan [mailto:roseanns@ci.aspen.co.us] Sent: Wednesday, April 13, 2005 10:14 AM To: kblackmer@rfta.com; ellena@co.pitkin.co.us; tg70@co.pitkin.co.us; jd76@co.pitkin.co.us; bude@co.pitkin.co.us; markg@co.pitkin.co.us; kris]@co.pitkin.co.us; garyt@co.pitkin.co.us; edv@co.pitkin.co.us; basalt pd@co.pitkin.co.us; snowmass_pd@co.pitkin.co.us; w.rodman@comcast.net; barry.bratt@cdps.state.co.us; sthompson@basaltfire.org; smith@carbondalefire.org; eks@carbondaleco.net; pmed256@yahoo.com; brianp@co.pitkin.co.us Cc: kathrynk@co.pitkin.co.us; Sandra Doebler Subject: Meeting re Bicycle Tour of Colorado's June/July Event As most of you know, Bicycle Tour of Colorado has applied for a Pitkin County Special Event Permit for the County portion of their 11th annual bicycle tour. Some of you have already received and provided me with comments on their application. This event will bring 1500 people to the County on 6/26 and 7/1 & 7/2. We have scheduled a meeting with the event organizer on Friday, May 6th, at 2:00 n.m. in the City Council Chambers of Aspen City Hall. We would like you (or another representative of your department/organization) to attend this meeting to discuss and address any issues you have with the organizer's plans for conduct of this event in the County. Please let me know (bv return e-mail) if you. or another representative of your department/~rEanization file://C:\DOCUME~1lroseannslLOCALS~1\TempleudD.htm 4/14/2005 Page 2 of 2 . , ~ _ ~ will be able to attend. If you have not received a copy of the Special Event Permit application and would like to receive a copy before the meeting, please let me know that as well. Additionally, please let me know if there is an one else that ou think should be added to the list of attendee Y Y s. As always -thanks for your assistance. with the permitting process. Rose Ann Sullivan Planning Department Pitkin County Community Development x5482 C.a~ file://C:IDOCUME~1lroseannslLOCALS~11TempleudD.htm 4/14/2005 Nancy Lesley, Re: Meeting Friday, May 6th ~° To: Nancy Lesley <nancyl@ci.aspen.co.us> From: Rose Ann Sullivan <roseanns@co.pitkin.co.us> Subject: Re: Meeting Friday, May 6th Cc: Bcc: Attached: Great -copy of application on its way. At 05:00 PM 4/13/2005 -0600, you wrote: Hi RoseAnn, I will be attending your special events permit meeting on Friday, May 6th to discuss the Bicycle Tour of Colorado. Can you please send me a copy of the permit? I would love to look it over before the meeting. Thanks Nancy Nancy Lesley Director of Special Events and Marketing City of Aspen 970-429-2092 phone 970-544-9447 fax www. as penrec reation. com ~.: ... v:.~ ... ,. , .. _ Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> ~ C..~`~ ~`~ Kent, 09:17 PM 4/13/2005 -06001, RE: May 6th Mtg in Aspen x Page 1 of 2 From: "Kent" <lcent@bicycletourcolorado.com> To: "'Rose Ann Sullivan"' <roseanns@ci.asperi.co.us> Subject: RE: May 6th Mtg in Aspen Date: Wed, 13 Apr 2005 21:17:43 -0600 X-Mailer: Microsoft Outlook, Build 10.0.2627 Importance: Normal X-Spam: [F=O.OOOS937986; B=0.500(0); BMI=0.500(none); 5=0.010(2005040501); MH=0.500 (2005041309); R=0.055(s136/n2317); SC=none] X-MAIL-FROM: <kent@bicycletourcolorado.com> X-SOURCE-IP: [65.18.187.182] X-MailScanner-Information: Please contact the ISP for more information X-MailScanner: Found to be clean Thanks I'll be there Thank you, Kent Powell Director Bicycle Tour of Colorado 10403 West Colfax Ave. Suite 520' Lakewood CO 80215 Phone 303 985-1180 Fax 303 988-9568 kent@bicycletourco lorado. com www. bi cvc letourcolorado. com. -----Original Message----- From: Rose Ann Sullivan [mailto:roseanns cr,ci.asnen.co.us] Sent: Wednesday, April 13, 2005 8:51 AM To: lcent@bicycletourcolorado.com Subject: May 6th Mtg in Aspen We have confirmed a meeting room (Council Chambers) downstairs in Aspen City Hall (130 S. Galena Street) for May 6th starting at 2pm --- so let's plan on that. I will start getting notice out to the "interested parties" today. Thanks. Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us> 4/14/2005 Kent, 09:17 PM 4/13/2005 -0600, RE: May 6th Mtg in Aspen ~ Page 2 of 2 Rose Ann Sullivan Planning Department Pitkin County Community Development x5482 cRj Printed for Rose Ann Sullivan <roseanns~aco.pitkin.co.us> 4/14/2005 x z ..._ __ ~~ y COlt`~TNITY DEVELOPMENT DEPARTMI 130 South Galena Street Aspen, Colorado 81611 (970) 920-5526 Pitkin County ~ Land Use: ~, _. 172 Board of Adjustment fJ 159 County Land Use Code -' 173 Deposit.. " ,. _ _ - .:; 174 Flat Fee i- ~ i --~-Z ~ S' o v .i 162 ,Zoning and Sign __- - ' ~' " 169 Public Notice ; I60 Planning Enforcement _- f j ...._ 175 Hearing Oilicer I ---~--_.__.__ ~ .... , Referral Fees: 210 Airport LUCO1 County Clerk 211 - County Engineer .. .... 194 Environmental Health _ ~~ . ..~__. a 208 - ,~ .:,, Historic - ..:. _~ _ 198 Housing 190 Land Management. ~ 209 Redstone HPC 206 Wildlife Officer . ~ - - - Building Fees: 170 Board of Appeals 135 Building Code Sales 105 ..~. .__..~... .._. ._._ _. Building Permit - 1 100 Contractor License i 120 Electrical Permit 195 Energy Code Review _____ .315 Mechanical Permit _ 150 Plan Check --- i 1 IO Plumbing Permit j 130 Reinspection 151 Aspen Sanitation -^ ~~ ` 152 AVFD Fire Marshal j 158. BFD Fire Marshal Other Fees: 155 Use Tax ~' 165 Copy v ~_ ~; PZ005 Master Plan Copy Performance Deposit 185 Park Dedication `~ ,. .. 186 Parking Cash in Lieu IS GIS Requirements -- B1202 Road Impact Fee .W, .~_,~.~_~ ___ , B1203 School Impact Fee v TOTAL II ~~,, (~ Z 7 5 Q~ ; Nom' ~ I L G IK . ~ O.(rt, LD ~ , ~ + ADDRESS/PROJECT: ,Ge 2" (p ~ .~~ Z 1 Pt-~olvE:-30 3 - ~ ~5 - / ~ S~ o cI-rECI~ z-t ~ 7 --- - - -- CASEIPERItiIIT~: --------- -- DATE: Z z.. _ ~ OF COPIES: ------~~-- d 5 ___ INITIAL: 2- /~ ~ S „. ,,.- .;:: . ,- y?;,. ~k ~t a ~!. ~ ~ `~-- ® ~, _~ v ~.--~~ ~ ``~_ ~- ~ (~ i ~~ Y J 1'~ ~ a~ o Qo ' x U c~ ~ ~ooV ~ ~ U ~ ~ o ~ ~ o '~ ~~3 > a, ``o~ ~ ~ `J ~. 2~ t v ~ ~ z ~ ~ Q