HomeMy WebLinkAboutpitkin.planning.264323401001
DOCUMENT LAYOUT
THIS FILE MAY OR MAY NOT CONTAIN AlL OF TH~INFORMATION
LISTED BELOW IN THE FOLLOWINGOIIDER
Summary Sheet
Resolution for the BOCC and/or P&Z
Ordinance for the BOCC and/or P&Z
Determination for the Hearing Officer
Administrative Determination
Staff Memo
Application
Public Notice, Acceptance Letter, Referral(s) Letter
Site Plan
Miscellaneous
Plat copies (llx17)
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.':,;. '\,n:;, 5/7/04/1copy of Admin Del. NO.35-2004 to BI.and Nesbit .m. .,
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ADMINISTRATIVE DErEt{MrNATlbN OF THE COMIVIUNITYDEVELOPIVII::NT
DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY
COMMERCIAL USE/SPECIAL EVENT PERMIT FOR THE BOW-WOW MEOW
BALL, JULY 31,2004
Determination No.-35--2004
RECITALS
1. Pursuant to Subsection 3-200-030 of the Pitkin County Land Use Code,
the Community Development Director of Pitkin County, Colorado
("Director") may approve a Temporary Commercial Use/Special Event
Permit for commercial activities or special events.
2. The Aspen/Pitkin Animal Shelter Capital Gampaign (hereafter, the
"Applicant"), through Melinda Goldrich, has applied to the Director for
approval of a Temporary Commercial Use/Special Event Permit to
conduct the Bow-Wow Meow Ball II at Circle R Ranch on July 31,2004.
3. The catered event (with liquor service) will be primarily located in the barn
on-site, and will run from 6:00 PM - 11 :00 PM. It will include silent and
live auctions and live music. It will draw 300-350 people to the site.
4. The Director finds that, to the extent applicable, the application complies
with the standards in Subsection 3.:.2QO-030 of the Land Use Code.
THE DIRECTOR HEREBY APPROVES the femporary Commercial
Use/Special Event Permit for the Aspen/Pitkin Animal Shelter Capital Campaign,
subject to Applicant's compliance with each of the following conditions:
1. Applicant shall adhere to all material representations made in, or in
connection with, the application.
2. Prior to the event; Applicant shall secure an electrical permit for the
generator it will use for outdoor lighting.
3. Applicant shall obtain a CO Department of Revenue Special Event
Permit (Liquor License) prior to the event. The serving of alcoholic
beverages shall conclude at least one hour prior to the end of the
event (i.e., by no later than 10 PM).
4. Applicant shall contact the Aspen Fire Department prior to the event
and shall ensure that the Fire Department's requirements for tent exits
and on-site fire extinguishers are met.
5. All parking for the event will be on-site, in the field west of the barn_
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6. Failure to comply with the conditions of approval may result in
revocation of this permit.
APPROVED this]4-. day of June, 2004.
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Community Development Director
P064-04
PID 264323401001
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MEMORANDUM
TO:
Cindy Houben, County Community Development Director
Rose Ann SUlliv~nning Technician
Bow-Wow Meow Ball 11- Temporary Commercial Use/Special Event Permit
FROM:
RE:
DATE:
June 7,2004
REQUEST: The applicant is requesting approval of a Temporary Commercial Use/Special
Event Permit in order to conduct a fundraiser for the Aspen/Pitkin Animal Shelter Capital
Campaign - the Bow-Wow Meow Ball". The event will occur on July 31, 20"04 from 6:00
PM-11 :00 PM. 300-350 people (including attendees) are expected at the event. The event
will be catered, and alcohol will be served.
APPLICANT: Aspen/Pitkin Animal Shelter Capital Campaign (hereafter, "Applicant").
LOCATION: Circle R Ranch (3448 Woody Creek Road).
BACKGROUND: Our records do not indicate that Applicant has previously received a
permit for this event.
REFERRAL COMMENTS: Ellen Anderson, Ed Van Walraven, Tony Fusaro, Joanna
Schaffner, the Woody Creek Caucus, Tom Grady, Kris Jewkes, Jennifer Doss, Bud Eylar,
and Carla Block were originally contacted on the application. Jim Austin and Suzanne
Wolff were subsequently contacted on the application.
Jim Austin provided input on the barn that will be used for the event (appropriate number of
exits). Tony Fusaro requested that the Applicant obtain an electrical permit for the
generator it plans to use for outdoor lighting.
Suzanne Wolff provided input on the planned parking area.
No comments were received from the Woody Creek Caucus or Bud Eylar.
Ed ~an Walraven requested that Applicant contact the Fire Departrllentre!;)arding the
temporary tents (to ensure an appropriate number of exits and fire eXtinguishers).
Carla Block confirmed that Environmental Health had received the forms (and information)
it needed for the event.
An application was submitted for a State of Colorado Special Event Liquor License Permit.
No follow-up comments were received from Jennifer Doss.
A Certificate of Insurance was submitted to Risk Management.
Tom Grady felt the bartenders should be "TIPS" - trained. The application indicates that
they will be.
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Joanna Schaffner suggested a referral to Suzanne Wolff, regarding any sensitive site
issues.
Ellen Anderson indicated she had no issues with the permit.
Letters of authorization for conduct of the event at the Ranch were received from Cheryl
and Sam Wyly and the Treasurer of the Circle R Ranch, Kristin Yeary.
STAFF COMMENTS:
Pursuant to Subsection 3-200-030 of the Land Use Code, Applicant must demonstrate that
adequate provisions have been made for all of the following:
1. Police s~pervision (if necessary);
2. Public parking;
3. Insurance;
4. Site set-up, maintenance and clean-up;
5. Emergency services; and
6. Safety of operations.
Additionally, temporary structures must conform to applicable building codes and other
County regulations. Each of these requirements is addressed, in turn, below.
Police Supervision: No special arrangements are necessary, given the nature of the
request.
Public Parkina:. Parking will be in a field west of the barn, on-site. Suzanne Wolff has
confirmed that the space is suitable. Valet parking will be provided by Jay's Valets.
Insurance: Applicant has provided proof of insurance, per Risk Management's request.
Site Set-Up. Maintenance and Clean-Up: Trash will be handled by the caterer. Any
edible trash will be removed from the site at the close of the event. A contact person has
been named in connection with clean-up of the site.
Emeraencv Services: Applicant has provided a Safety and Operating Plan with its
application. The Sheriff's Department raised no issues. Joe Fredericks, of the AVFD, will
be in attendance and will act as "incident commander" on-site. An EMT will also be on-site.
Safety of Operations: No safety issues have been identified by the Sheriff's Department
or Environmental Health. The two tents that will be erected on-site will be open-sided
(with flaps that can be lowered due to inclement weather) and must meet requirements
of the Fire Department regarding number of exits and fire extinguishers.
Conformance with Buildina Code:. No Building Code requirements, other than the need
for an electrical permit for the generator, have been identified. .
RECOMMENDATION: Staff recommends that the Director approve the Temporary
CommerciaJ Use/Special Event Permit application subject to Applicant's compliance with
each of the conditions in the attached Administrative Determination.
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Memorandum
To: Carla Block, Bud Eylar, Joanna Schaffner, Tom Grady, Ed Van Walraven,
Kris Jewkes, Ellen Anderson, Tony Fusaro, Jennifer Doss, Woody Creek
Caucus ,~.
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From: Rose Ann S~an - Pitkin County Community Development
(970) 920-5482 roseanns@co.oitkin.co.us
Date: 4/20/2004
Re: Temporary Commercial Use/Special Event Permit Application - Circle R
Ranch (3448 Woody Creek Road, formerly Two Mile Ranch) - Aspen/Pitkin
Animal Shelter Capital Campaign
Community Development has received a request from the Aspen/Pitkin Animal
Shelter Capital Campaign to hold a fundraising event for the new animal shelter on July 31 sl
at Circle R Ranch. The event will run from 6:00 p.m. until 10:00-11 :00 p.m. A copy oftheir
application is attached for your review. They have indicated to us that they have separately
submitted an application for a liquor license, as well as the applications for special event food
service required by Environmental Health.
If you have"anY issues you would like to raise in connection with this permit,
or specific conditions you feel need to be imposed in connection with the approval
of any such event, I would appreciate hearing from you by no later th~n May 7,
"2004.
Thank you for your assistance.
Attachment
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PITKIN COUNTY COl\:tMl.1NtTV'TJEVEtt>1>"MENT"I>EPARTMENT"""""""iY"".""".'
TEMPORARY COMlVfEl~'mLtr~iA'r:'E'VENTPEmir,-x-""S~'ii""l;""~'>M'}'\"'",t""","'''f>;'!$c,,'" ",'""l
APPLICATION INFORMATION AND PERM:lTP'ROCE'S'S'"
The temporary use and occupancy of public or private properties and/or roadways for commercial
activities or special events that are not otherwise permitted within a specific zone district may be
permitted by the Community Development Director. 1 The Community Development Department
coordinates the review of these activities/events by various referral agencies in order to ensure that the
activities/events are conducted in a safe manner, and that any impacts on the community or on public
resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that
adequate provisions have been made for police supervision, public parking, insurance, site set-up,
maintenance and clean-up, emergency services, and safety of operations, as requited by the Code. A
permit will not be issued unless these requirements are satisfied.
Special Events include, but are not limited to, the following:
=> Public events for amusement or entertainment, such as concerts or festivals;
=> Fund-raising or non-commercial events to benefit nonprofit religious, educational, or community
service organizations;
=> Foot races and bike races.
Temporary Commercial Uses include, but are not limited to, the following:
=> Filming of movies or commercials;
=> Trade shows.
Communitv Develooment Permit Reouired - Exceotions,:
I Is this a fund-raising or non-commercial event for a non-profit religious,
educational, or community service organization?
I Will the event be conducted entirely (including parking) in a permanent
facility on private property owned or leased by the sponsoring agency?
I Will the event have a maximu, m du.ra,t.1'on Of.O, n, e day and be limited to the
hours between 8:00 AM and 9:00pr..1? Olle~ 6-IIPM
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II!1" Yes I 0 ~o
, Yes I~NO
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10 Yes '~NO
If you answered YES to ALL of the questions above, then a permit from the Community Development
Department is NOT required. However, you must still obtain any other required permits or approvals,
such as a special events liquor license, pyrotechnics permit, etc. Contact Community Development at
920-5526 to determine what other permits may be required. In addition, you must notify the Sheriff and
the County Engineer of the time, place and estimated attendance at least 72 hours prior to the event.
If you answered NO to any or all of the questions above, you must complete the attached application and
submit the application and all required attachments to the Community Development Department for
review. If you are requesting a permit for filming of commercial and films, please obtain the separate
application specific to those activities from the Community Development Department.
In order to make the process as efficient as possible for permittees, staff and other referral agencies, the
Community Development Department will be the primary contact for permittees during the review
process. Once the completed application is submitted, Community Development will distribute the
1 Per Section 3-200-030 of the Pitkin County Land Use Code ("Code").
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application to the necessary referral agencies and will schedule a date for. the Special Event Committee
("Committee") to review the application. Sign-off by all of the required referral agencies on the attached
"Committee Review" sheet will constitute the approved permit, unless further review and approval by the
BOCC is deemed necessary by the Community Development Director.
Special event permit applications and temporary commercial use permit applications shall be submitted
to the Community Development Department not less than sixty (60) days prior to the event date, along
with the following:
vi. $1260 (Major), $420 (Minor). Fee for Application (Whether or not the Application is Major or
Minor will be determined by Staff at time of submittal. Applicant has the opportunity to request
a refund from the BOCC);
v'2. Map (sketch or site plan) of event site, detailing any temporary or permanent structures, street
closures, all impacted properties (identifying owners), parking, vicinity map, etc.
)3. Schedule of events
/4. Detailed safety and operating plan (see Attachment A)
v5. Proof of insurance/indemnification (naming Pitkin County as "additional insured")
~. Letter/signed contract of approval to use the specific site(s) from public or private property
owner(s)
fVA-7. Comments from applicable caucus/homeowners association (see Attachment B)
[8 Copies of all other applicable permits (as referenced within the application) Contact numbers are
included in Attachment B, and applicable codes and standards are listed in Attachment C.
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Are you requesting to erect temporary structure(s) or tents? If so, describe size, purpose, etc.: e otJ ~ \. vi"" ·
1-2 20 x 40 ft tents and/or 1 20 x 20 ft tent. These are o!len catering tents with no walls or sides. . )
Temporary structures shall conform to any and all applicable building codes and other ~t~J,i<
County regulations, and the permittee shall obtain any required building permits from the '
Building Department. If a tent is erected, the Fire Marshal shall complete a life safety e;;ia1"$ t'
inspection prior to the event. $1 tt..G e;)G.~
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PITKIN COUNTY COMMUNITY DEVELOPMENTDEPmTMENf'"'" 0
TEMPORARY COMMERCIALUSE/SPECIAL'EVENT'~"APprr(;ATI5N""" 0".
Please complete the following questions in detail. If an item does not pertain to your event, please
mark "N/A."
1. Location of event: Circle R Ranch. 3448 W oodv Creek Road. W oodv Creek. Colorado 81656
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2. Type of activity (parade, assembly, sporting event, filming, etc.): fund-raising !larty for new
animal shelter
3. Name of sponsoring organization: AS!len/Pitkin Animal Shelter Capital Campaign (A.S.C.C.)
Address: P.O. Box 985. Aspen. Colorado 81612
Phone: 970-544-0206 (present shelter at AABC)
4. Name of person responsible for event: Melinda Goldrich
Address: 825 North Street. Aspen. Colorado 81611
Phone: 920-4742
Cell Phone, Radio Frequency or other means of contact during the event: 948-7672 (if cell
doesn't work. call Circle R Ranch at 922-7430
5.
Date(s) of event: Saturdav. Julv 31. 2004
Starting time: 6:00!lm Ending time: 10-11!lm (most guests will leave
bv 10)
Events of a longer duration than 72 hours must be approved by the BOCC.
6.
Number of people involved (including participants, event staff, and spectators): 300-350
7.
Will you provide notification of the event to the public and/or to adjacent/affected property
owners? Yes If YES, please describe: newspaper advertising. possibly radio and TV:
adiacent property owners are involved in the event
8.
9.
If you require electricity, what is the source of your electric power? Electricitv available in barn.
Will also have a generator for outside lighting.
Temporary power (electric) shall conform to any and all applicable electrical codes and
other County regulations, and the permittee shall receive any required electrical permits
from the Building Department.
10. Will there be amplified sound, music, or fireworks, etc.? If yes, please describe: moderately
amplified sound and music inside enclosed barn
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If fireworks are planned, the permittee sh~ll obtainaper~it. and approval from the
applicable Fire Marshal and the Sheriff. The permittee shall comply with the Pitkin
County Noise Ordinance.
11. Will any food be sold? No If YES, the permittee shall enter into a vending agreement
and shall complete and return a Temporary Food Service Survey form to the
Environmental Health Department.
12. Will beer, wine, or alcoholic beverages be dispensed at your event? Yes
If YES, please complete Attachment "D" and contact the County Clerk to obtain a State of
Colorado special event liquor license permit.
13.
Are you requesting to use any County properties (parks, trails)?
specify:
No
If YES, please
Contact Land Management to obtain approval to use County properties. If County owned
properties are used, the permittee must meet the following conditions:
A. Crowd must be orderly.
B. Area must be cleaned at completion of activity.
C. Vehicles must stay off grass and walkways and signed areas. All event signage (Le. stay
off grass, no parking) must be removed within 24 hours after conclusion of event
D. No person shall use any public park for business purposes without the necessary permits
and licenses.
E. Hours of operation may be limited.
F. Damages to park facilities and property or non-compliance with these conditions may be
cause for cancellation or withdrawal of this permit. The County may require a permittee
to post financial security to ensure restoration or revegetation in the event that County
property is damaged.
14. If the event involves movement (e.g. parade, foot race, etc.), describe the route, including start
and dispersal location, and attach a map. NA
Are you requesting road closures? No If YES, please include date and times:
Road From To Date
Road From To Date
If road closures are approved, the permittee shall publish display ads in local daily
newspapers to provide notice of road closures at least 2 days prior to the closure.
15. If you do not require road closures, will your event use any public or private roads?
If YES, please describe: Ranch is located on the Woodv Creek Road-guests will use that roaq
to get to party and when leaving
16. Where will you provide parking? _ on site on private lv-owned grounds of ranch
# of spaces available unlimited
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If fireworks are planned, the permittee shall obtain a permit and approval from the
applicable Fire Marshal and'the Shedrr.'TIi(tperiiiItteesliillfcomplywifhihe'pHki'n'
County Noise Ordinance.
11. Will any food be sold? No lfYES, the permittee shall enter into a vending agreement
and shall complete and return a Temporary Food Service Survey form to the
Environmental Health Department.
12. Will beer, wine, or alcoholic beverages be dispensed at your event? Yes
If YES, please complete Attachment "D" and contact the County Clerk to obtain a State of
Colorado special event liquor license permit.
13.
Are you requesting to use any County properties (parks, trails)?
specify:
No
If YES, please
Contact Land Management to obtain approval to use County properties. If County owned
properties are used, the permittee must meet the following conditions:
A. Crowd must be orderly.
B. Area must be cleaned at completion of activity.
C. Vehicles must stay off grass and walkways and signed areas. All event sign age (i.e. stay
off grass, no parking) must be removed within 24 hours after conclusion of event.
D. No person shall use any public park for business purposes without the necessary permits
and licenses.
E. Hours of operation may be limited.
F. Damages to park facilities and property or non-compliance with these conditions may be
cause for cancellation or withdrawal of this permit. The County may require a permittee
to post financial security to ensure restoration or revegetation in the event that County
property is damaged.
14. If the event involves movement (e.g. parade, foot race, etc.), describe the route, including start
and dispersal location, and attach a map. NA
Are you requesting road closures? No If YES, please include date and times:
Road From To Date
Road From To Date
If road closures are approved, the permittee shall publish display ads in local daily
newspapers to provide notice of road closures at least 2 days prior to the closure.
15. If you do not require road closures, will your event use any public or private roads?
If YES, please describe: Ranch is located 3.5 miles uo the Woodv Creek Road-guests will use.
that road to get to oartv and when leaving
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16. Where will you provide parking? on site on orivatelv-owned grounds of ranch
# of spaces available unlimited
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17. Will any shuttle service be provided? NA If YES, please describe methods to be used to
encourage use of public transit:
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18. Please describe traffic control measures to be instituted: not needed -see #20
19. Permittee is expected to provide security, traffic and parking control. Please state how many
personnel will be provided for security, traffic control and parking control. Securitv will be
provided bv board members. ranch staff and volunteers. Two people will direct people from.
ranch entrance to parking area. Volunteers will check in guests at registration area which is iQ
front of barn entrance.
Law enforcement services will be char~ed out at ~.6.?.OO per~o~r and. <:)NL Yif resC)~~c~~
permit. The Sheriff reserves the righf toplace.of"tlceii"andsti"ffilHhepermlttee's expense
as deemed necessary in the best interest of public safety. For further information, contact
the Sheriff's Office.
20. How many and what size vehicles and equipment do you plan to stage for the event? Please
provide the location for staging of all vehicles and equipment. Vehicles include private cars or
trucks. SUV s and catering van
21. Are you requesting to use fixed wing or rotor wing aircraft for any aspect of the event? If YES,
please describe. No
22. How many volunteers are participating and in what capacities (other than those identified
above)? 20 volunteers plus 10 board members will be working at the partv .
1) Registration 2) Silent auction 3) Information about shelter 4) Pet walking for
presentation 5) Set-up and clean-up 6) Miscellaneousiobs as needed
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23. ALL PERMITTEES: Please complete iheattached written safety and operating plan (See
Attachment "A"). A safety and operating plan is required for planned events because the
emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned
events that pose a threat to life and property. As a result, any potential demand for services
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generated by a planned event should be alleviated ahead of time by the event sponsor or
organizer. This includes non-profit organizations. The posting of financial security, in an
acceptable form, may be deemed necessary by the Pitkin County Sheriff'sOTfice upon
review of the Safety and Operating Plan.
24. If you will be renting portable toilets and hand-washing stations, where will they be located?
How many will be provided? 4 stations which each contain a toilet and a hand-washing sink..
Will be located about 10 feet from barn where party is being held.
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25. Describe types of trash/recycle containers to be used. How many? Locations? Trash to be
handled bv professional caterer. Additional trash receptacles available at barn. Anv edible trash
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will be removed at close of party.
Trash/recycle containers and portable toilets must be removed within 24 hours of the event.
26. Name, address, and telephone number of person responsible for clean up Melinda Goldrich
825 North Street. Aspen. CO 81611 970-920-4742
27.
List any special needs required that have not been covered:
NA
I certify that I am an authorized representative of A.S.C.C. -Aspen/Pitkin Animal Shelter Capital
Campaign and have the power to execute this application on behalf of the above-named
organization. All of the above statements are true to the best of my knowledge, information
and belief. I acknowledge that this temporary commercial use/special event permit shall be
subject to the following restrictions:
A. The County may revoke a temporary commercial use/special event permit prior to or during the
event if the permittee violates any of the conditions or requirements of the permit.
B. The County may require the permittee to participate in a post-event debriefing with referral
agencies, affected citizens and other interested/involved parties to address issues that arose
during the event.
C. The County may require the permittee to post financial security to ensure compliance with any of
the conditions or requirements of the permit.
D. Ifa major incident or emergency occurs in the County during the event, the Sheriff reserves the
right to remove any and all emergency medical, fire and law resources from the event.
E. The Community Development Director may refer the application to the BOCC for consideration,
following the Committee's review.
F. The permittee shall adhere to all representations made in the application and in public meetings.
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Signature of Permittee
A.S.C.C. Board SecretarY
Title
Print name
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63 Sagebrush Lane. Aspen. CO 81611_
Address
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SPECIAL EVENT COMMITTEE REVIEW
EVENT:
Bow-Wow Meow Ball II
Date of Committee review:
ADDITIONAL CONDITIONS:
Financial security required: _Yes _No
Amount:
Sheriff's Office
Road and Bridge
Chemical Dependency Task Force
Risk Management
Environmental Health Department
County Engineer
Public Safety Council Representative
Financial security required: _Yes _No
Amount:
Land Management
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Building
Financial security required: _Yes _No
Amount:
Refer to BOCC: Yes _No
Community Development
Other:
Other:
I acknowledge and agree to abide by the additional conditions included herein.
Signature of Permittee
Date
Print name
Sign-off by all of the required referral agencies on this sheet will constitute the approved permit for the
proposed activity/event, unless further review and approval by the BOCC is deemed necessary by the
Community Development Director, in which case a BOCC resolution will constitute the approved permit.
ALL APPLICABLE PERMITS MUST BE POSTED OR PROnUCED tJPONREQUES'r
7
;:
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~
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ATTACHM.ENT "A"
SAFETY AND OPERATING PLAN REQUIREMENTS.
The purpose of this part of your application process is to promote public safety in the conduct of special
events in Pitkin County. You should also consider this activity as a template to facilitate your safety
program development. Together we can work to ensure a safe and successful conclusion to your efforts.
Please provide the following information as it applies to your event. Note that some questions will
not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety
Council (970-920-5234) for additional information or direction regarding these requirements.
· Is this a(roJ0i!e);ponsored event for-profit 0 9"E~ ~Check one of the
appropriate boxes)
The following statements assess the level of risk to the participant/citizens of the county and its
potential to affect normal public safety resources: (Please Check appropriate boxes.)
D Yes ~ A.) Does the event pose risks to the individual participant and public safety?
D Yes ~ B.) Does the event occur in wilderness, swift water/open water or mountainous
terrain and have the potential to affect normal public safety resources?
If either A or B were answered yes, then the applicant may be required to post financial security
to the Sheriff's Office.
All participants of an event are encouraged to purchase and carry during the event a
hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which
may cover costs of an emergency through the Colorado Department of Local Affairs-
DOLA Grant.
A safety plan can be written in outline format to facilitate ease in finding detailed information for both
the participant and public safety officials.
1. Outline in detail all the activities, risks, or other safety issues associated with staging or
participating in your event.
2. Outline in detail outline the appropriate safety measures you will have in plllce for the event:
A. Name the single point of contact public safety officials will be in communication with at
all times during the event. List all means of communication and numbers (ex. Cell
phone-970-555-1212)
B. Who has overall responsibility for the safety of the event?
C. Where will this individual be located during the event? Describe (bullet topics) your
safety briefing for event staff?
D. D. Outline in detail your safety preplans to include:
1) Is your written safety/security plan developed and distributed7Please provide a
copy. It should address the following items:
a) Dispatch procedures for your internal emergency response resources-
drawings (flow chart) may be helpful.
b) Requests for assistance procedures.
/8
~ "
,
c) Event communications plan-drawings may be helpful
2) Please ensure that your map attached to the temporary use application clearly
identifies emergency facilities, emergency access routes and hazards.
3) Outline in detail how you will detect and respond to event emergencies.
4) Please describe event-provided emergency medical provisions for staff and
participants. (See below)
5) Are there any low risk hazards likely to be encountered by the staff or
participants and how they are to be addressed? (Road crossings, stream
crossings, etc.)
E. Will your event's safety facilities (aid stations, heli-spots, etc.) be prominently and
clearly marked? If so, how?
F. What are your inclement weather contingency plans?
3. The event shall supply its own Emergency Medical Services (including ambulance service),
depending on the scale and risk assessment of the activities. You may contact local fire and
ambulance departments or private providers for quotes and availability.
/9
~~I,,,.j.,.,I,,'1
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Attachment A: Safety and Operating Plan Requirements
Bow-Wow Meow Ball Safety Plan
1 . Activities:
Saturday, July 31,2004 at the Circle R Ranch at 3448 Woody Creek Road to benefit the
construction of the new Aspen Pitkin Animal Shelter
· Cocktail hour with silent auction followed by buffet dinner, acoustical
background music, presentation about animal shelter and short live auction
· Self-parking on private property (volunteers will be posted at entrance and in
parking area to show people where to park)
· Food professionally catered (not prepared on site)
· Alcohol served by professional bartenders
2) Safety measures
· Public safety official in attendance: Joe Fredericks, of the Aspen Volunteer Fire
Department, (contact numbers: pager 928-2399, cell 379-2626) will act as "incident
commander." Joe Fredericks will also be reachable through standard police dispatch
procedure. The most reliable means of communicafion aside fromJ()e is the land line at
The Circle R Ranch which is 922-7430. Most cell phones do not work in this area.
Ranch manager is Jay Yeary.
· EMT on site in case of emergency: Julie Puchkoff. Julie will have first-aid
supplies. There are also additional first-aid supplies on site in office of building where
event is being held.
· Both Joe and Julie will be highly visible and on site throughout event. Both will
be introduced to all employees and volunteers to report any emergency incidents.
All board members and ranch staff will be present throughout the party to make sure
everything goes smoothly and safely.
· A public address system, available to make any safety or emergency
announcements, can be heard throughout property.
· There will be no minors present and no smoking allowed in the barn or tents.
There are numerous fire extinguishers on site at the event.
· All 4 sides of barn have exits. There are 2 access roads from which to enter or
leave area. There are no hazards in or surrounding the facility. The parking area is very
large and adequately lit.
· We will not have any emergency vehicles on site but there are many available
vehicles to utilize in case of emergency. The Woody Creek Fire Department facility is
within 4.5 miles of location.
· We will be able to detect and respond quickly to emergencies because the
event is being held in one main room with phone service and plenty of staff and
volunteers to assist.
· Risk assessment of activities at event deemed minimal
· Inclement weather will not pose a problem since the event is being held
entirely inside. Barn is enclosed and flaps on tents can be lowered to provide protection
from bad weather. ' . .. '.. ..' .........
~
If there are additional questions, please contact Blandf\jesbit, Anir'll~rS~~lter9'apitaT
Campaign Board Secretary at 923-6947 or the Event Chairman, Melinda Goldrich, at
920-4742.
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Bow-Wow Meow Ball Schedule of Events for Saturday, Ji.J1y 31, 2004
6pm
7:30-8:30pm
8:30-9:30pm
9:30-10pm
10-11pm
''''~'' '."'. I""" H',,, '''',L'- ,II,
Social hour
Registration
Silent auction
Visit with animals
Appetizers and drinks (beer, wine, water, sodas)
Live music (possible dancing)
Buffet dinner served
Live music continues
Program on shelter
Dog fashion show
Live auction
Party ending
Clean-up
e:.
From: I\i1,aria Ross At Glenwood Insurance Agency FaxlO: Glenwood Insurance A To: Shelter
. ~
~
Date: 4/1512004 03:27 PM Page: 1 of 1
r
81602-1270 \.
Fax: 970-945-6(b7
OP ID ",""I DATE (MM/OOM"iY)
ASPIT-i~ 04/15/04
I ~~lt6!~~[{~f~~F~~~i~1\~~i~~\~~!:f~~~::
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
ACORD.
CERTIFICATE OF LIABILITY INSURANCE
PRODUCER
GIA Group/Glenwood
I? 0 Box 1270
Glenwood Springs co
I?hone:970-945-9161
INSURED
Ins, Agency
Aspen Pitkin County ~imal
212 AABC
Aspen CO 81611
I INSURERS AFFORDING COVERAGE
I INSURER A: CNA Insurance Co,
IINSlRER 8: Gr~nite Insurance serviees Ine
I INSURER C:
I INSURER 0:
I INSURER E:
NAIC#
COVERAGES
I ~ii€;j]g~~~~~~5;"~~~1r~~!k~'E:.
IIN:)t'(. r:'uu-~! I . I r'ULIl.,.:Y t:1"1"'t:l,;IIVt: Ir'UL.I1..:r t:)l.t"'IMIIUN I
~ TR /NSR[1 lYPE OF INSURANCE PO~ICY NUMBER OATE (M""DDIYY' DATE (MMIODIYY)
GENERA~ ~IASIUTY EACH OCCURRENCE
~IMITS
A
X COMMERCIAL GENERAl LIABILITY
CLAIMS MADE ~ OCCUR
X hired/non owned
I 1
1 GEN'l AGGREGATE UMIT APPLIES PER
n POliCY n f]8r n LOC
AUTOMOBI~E LIASllIlY
,ANy AUTO
ALL O,^'NED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON-OWNED AUTOS
2057406828
05/15/03
05/15/04
UMl\'ll"\'-"c:. .1 V rtCfll1 r:.u
PREMISES (Eo occurence)
MED EX? (Anyone per>on)
PERSONAL & ADV INJURY
GENERAL AGGRiOGATE
PRODUCTS. COMP/OP AGG
$ 300000
$ 300000
$ 10000
$ 300000
$ 2000000
1$2000000
I
COMBINE D SINGLE L1MI T
(Ea accident)
BODIL Y INJURY
(Per person)
BODIL Y INJURY
(Per accident)
I I
~GE ~IABILI1Y
H ANY AUTO
RXCESSIUMBRElLA ~IABILllY
OCCUR 0 CLAIMS MADE
DEDUCTIBLE
RETENTION
WORKERS COMPENSATION AND
EMPLOYERS' ~IABILllY
/>Nt PROPRIETORIPARTNERlEXECUTIVE
OFFICERlMEMBER EXCLUDED?
It yes, describe under
SPECIAl PROVISIONS below
OTHER I
A Property Section 2057406828 05/15/03 05/15/04
B Liquor Legal Liab BINDER 07/31/04 08/01/04
DESCRIPTION OF OPERATIONS J LOCATIONS I VEHIC~ES J EXCLUS.IOr-iS AOD~D I3Y "NO~S.E~,,!:'T U'PE~.~~~~OJ'1s.I~Ns.. .
Certificate holder listed as addit~onal insured. Fund raiser
07/31/04-08/01/04. Liquor Legal Liabi1ity.
PROPERTY DAMAGE
(Per accident)
I AUTO ONL Y . EA ACCIDENT I $
I OTHER THAN EA ACC I $
AUTO oNt. Y AGG I $
I EACH OCCURRENCE I $
I AGGREGATE I $
I 1$
I I $
I I $
IT~~~,t::,!~-S I IUJ~-I
E.L. EACH AC.cIDENT I $
EL. DISEASE - EA EMPLOYEE I $
E.L. DISEASE - POLICY LIMIT 1$
Pitkin County
920-5197
Aspen CO 81611
CANceCCA'floN
PITKINC SHOU~D ANY OF THE ABOVE DESCRIBED. PO~ICIES BE CANc:E.L.~EO BEFO~E T.HE.PPIRATION
DATE THEREOF, THE ISSUING INSURER WIL~ ENDEAVOR TO MAIL 10 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED. TO THE LEFT, BUT FAILURE TO 00 SO SHALL
IMPOSE NO OB~IGA TlON OR LIABI~llY OF ANY KIND UPON THE.INSUFlEfl, ITS AGENTS OR
REPRESENTATIVES,
~~, 42..-~
@J ACORD CbRPO~ATION 1988
CERTIFICATE HOLDER
ACORD 25 (2001108)
:z;s
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Apdl2, 2004
ILLIOTT \ nlllULilir
To Whom It May Concern:
I, KristinYeary, Treasurer of the Circle R Ranch, authorize the Aspen,AnimaI Shelter to,
hold a fundraismg event on July 31, 2004 at'theproperty of Circle R R~ch located at
34;48 Woody Creek Road. Please feel free to contact me with any questions at 970-429-
0, 1111. Thank you.. \.
Sincerely,
..~~~.
Kristin Yeary
Circle R Ranch
, (
I,
k~
. I
. , -
I
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419East Hyman Avehue Aspen, CO 81611 (970) 4.29-1111 Fax (~70) 429-1112
w~w.elli()ttyeary.com
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~
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ATTACHMENT "D"
Complete if liquor will be served at your event.
State of Colorado special event liquor license permit must be applied for with the County Clerk's
office (920-5180/5196). This permit process takes 30 days and iSn:NLYlssue(f'fo"Iiic^orporaie'(r'~'
non-profit organizations. Proof of Host Liquor Liability insurance must be provided.
Please indicate yes/no to the following criteria if liquor is to be served at the event.
a. Non-transferable Legal Age Identification bracelets?
b. TIPS (server) training for bartenders and caterers?
c. Designated "Family Friendly" seating area?
d. Inclusion of Tipsy Taxi in the planning of event?
e. Provision of alternatives to alcohol; free non-alcoholic
drinks for designated drivers?
f. Free water and ice available?
g. Cessation of alcohol service at predetermined point prior
to the end of the event? What time? 1 hr orior to end
h. Food available at all times?
1. Training of security staff and volunteers on friendly
intervention?
J. Prohibition of use of alcohol or drugs by staff and
volunteers while on duty?
k. Designated smoking area?
1. Designated medical detox area on-site?
m. Other:
~5
DR 8439 (06/97) ,
COLORADO DEPARTMENT OF REVENUE
LIQUOR ENFORCEMENT DIVISION .- . .
1375 SHERMAN STREET
DENVER CO 80261
(303) 205-2300
IN ORDER TO QUALIFY FOR A SPECIAL EVENTS PE-RMIT, YOtlMlIs'fsE-iil6NPRtiFIT.
AND ONE OF THE FOLLOWING (See back for details.)
II' CHECK ONE: 0 SOCIAL 0 CHARTERED BRANCH, LODGE OR CHAPTER
OF A NATIONAL ORGANIZATION OR SOCIETY
o FRATERNAL 0 RELIGIOUS INSTITUTION
o PATRIOTIC o PHILANTHROPIC INSTITUTION
o POLITICAL 0 POLITICAL CANDIDATE
o ATHLETIC 0 MUNICIPALITY OWNING ARTS FACILITIES DO NOT WRITE IN THIS SPACE
:;;: ~~!~~r~ =::~~:~AP:E::~:;- r1'~~!1:~~?~~~~,~~~:>>:~r,{!~:!;...
1. ~APpi~~~R~ZA~:~R ;.(;;DCZrriL-()vv.~'G~-(A-.S .C: c.) I o~~e3i3~~ (Required)
2. MAILING ADDRESS OF ORGANIZATION OR POLITICAL CANDIDATE 3. ADDRESS OF PLACE TO HAVE SPECIAL EVENT
(include street, city/town and ZIP) (include street, city/town and ZIP)
B O. g.OX '1 r~ ~Wf ~~~ 1<04-0
~f&J1 COLol'lk1?o cfl6/2. WOOJ>Y ~I Col,O(Urf)o f' J 6)'6
;'~UUj~f~!I:~~t~4t~~tBf'~,I!U~);~~~~,~i~~~H~i~h~~~~M',:;i&J;.,~j[Jr:;;~I,f[~~~:~,~,~~~
. 4. PRES.lS~~~;pt>orNfJ<~J~DIDATE 1-4/1, ItTI 63 SAGef3~USH ~ IrsPGJJK'crt" 1~~"'l3 ..6~4r
5. EVENTM~gnN~ Gol.-D~CJ1 1211~ /61 I ~ts'At'~/~~gt :['1 1'i%,,'tO~iH~
6. HAS APPLICANT ORGANIZATION OR POLITICAL cANDIDATE BEEN 7. IS PREMISES NOW LICENSED UNDER STATE LIQUOR OR BEER CODE?
I~U9 A SPECIAL EVENT PERMIT THIS CALENDAR YEAR? rT"71"'" ( ~ VA ~ 'P ~f3L1"'f)
l0" NO D YES HOW MANY DAYS? ~ NO 0 YES TO WHOM? _
,
8. DOES THE APPLICANT HAVE POSSESSION OR WRITTEN PERMISSION FOR THE USEOF THEP:REMISES TQ BElICENSED?~s 0 No
.'~J~1'{$I;~w,r~:~c11J!ATF~FgfV:N'flr~ArtPA~i1jji9t1!~S'l'!I;:I~~~~fQ131J!i!~~;' '1<4: .?,{1.~'i:' ,.'.':~i,n;~:Wrf" ':"
Date Date Date Date
t'*'\
v'otMeTL
Date J V L-'(31) 'Zoo4
Hours From 6 p.m.
To II p.m.
From
.m.
Hours From
.m.
Hours
From
.m. Hours
From
.m.
.m.
.~.:, .
_0' .
ISiGNATURE ~N~
\;:', ';v;;,
I LOCAL LICENSING AUTHORITY (CITY OR COUNTY)
I SIGNATURE
I DO NOT WRITE IN THIS SPACE - FOR DEPARTMENT OF REVENUE USE ONLY
';::i!"1:~J~~~.:~1.~i:f'{~~I~€~~~~~~;;mF;fii~,r~l:}1~;';:Ci~::~~,11;'>j!~1::J1.'j;:>:]H'~f;.
(Instructions on Reverse Size)
CJ)
~
._.".,'~,
APPLICATIQN INFORMATION AND CHECKLIST
"'"........."".N".....n"..'"".".,.'''"'".,_"'',''''''.''''''''#,,,,,...,,'''V!_"""""-'V*""~~,"''''~__'~'''':'''''\~ili~lifl>lj~'II<l,;<<~~~''''*r....~",.'''''',\.",,,i_,''','''',,,,,;,,<-,',,-,,-, '_";';i"'~',.,",,,,,,':"~,,,,,,,,,,,",.,,.;_....,,,,;,,,;_,,,,....,,,-,,",_'_'~"""""""";_'"
THE FOLLOWING SUPPORTING DOCUMENTS MUST BE ATTACHED TOTHIS APPLICATION FOR A PERMIT TO BE ISSUED:
. "" . . ..., ., , . .. -,',. -.. '.', " '.,;". ,- . " .. "",'" "'-"<,-,,,,..- ._. ., ",w" "",," '~""""_"__^':;" .;" ''"''''.~;'';;s,;':'-;i;'H:;;'';,"',:,';''',"-',.,~''i'";,;';;::';:;,,''''"'B.::"0;";;;~,:''''',;l.";;,c,;;,,:.:.:,,,,,,;.,,.,.,>,~,~:=-,;-~;"':':;:"M'<O;:;;i'",;';';';: >~~1, ."t,i:,:;,,;,\:,';;:~':A~~;',: ::;,t;:,,',,:;:'i-.'''~;;<_t>.1Pi?~;'~o'"'.;;~~f''''~'\<: '~.:~"!;:~. :,~'i';";' ;~' :-;:.j;
~ Appropriate fee.
~ Diagram of the area to be licensed (not larger that 81/2" X 11" reflecting bars, walls, partitions, ingress, egress and dimensions.
-./Note: If the event is to be held outside, please submit evidence of intendE;}d control, Le., fencing, ropes, barriers, etc.
~ ~opy of deed, lease, or written permission of owner for use of the premises.
B Certificate of good corporate standing (NONPROFIT) issued by Secretary of State within last two years; or
D If not incorporated, a NONPROFIT charter; or
D If a political Candidate, attach copies of reports and statements that were filed with the Secretary of State.
~PPLlCA TION MUST FIRST B!; ~I,I~MITTE;I) T<n.t1g~.Q~Ah.,~I.~g.~~.I~.~.<AH!t!91~lIY (CITY OR COUNTY) AT LEAST THIRTY (30) DAYS
PRIOR TO THE EVENT.
D JHE PREMISES TO BE LICENSED MUST BE POSTED AT LEAST TEN (10) DAYS BEFORE A HEARING CAN BE HELD. (12-48-106 C.R.s.)
[g" AN APPROVED APPLICATION MI,IST BE RECEIV!;D BYTIiE UqLJ()R ENFORCEf-'lENT !?IYI~lq'll ~Tt~S.n:EN (10) DA YS PRIOR TO THE EVENT.
0" CHECK PAYABLE TO THE COLORADO DEPARTMENT OF REVENUE
(12-48-102 C.R.S.)
A Special Event Permit issued under this articl~ m~y be issued to an organization, whether or not presently licensed under
Articles 46 and 47 ofthis title, which has been incorporated underthe laws ofthis state forthe purpose of a social, fraternal,
patriotic, political or athletic nature, and not for pecuniary gain or which is a regularly chartered branch, lodge or chapter
of a national organization or society organized for such purposes and being non profit in nature, or which is a regularly
established religious or philanthropic institution, and to any political candidate who has filed the nec~ssary reports and
statements with the Secretary of State pursuant to Article 45 of Title 1, C.R.S. A Special Event permit may be issued to
any municipality owning arts facilities at which productions or performances of an artistic or cultural nature are presented
for use at such facilities.
If an event is cancelled, the application fees and the day(s) are forfeited.
d1
From: Marla Ross At: Glenwood Insurance Agency Fl4, Glenwood Insuraneo;,A To: She.lter ...
~ Date: 4/1512004 03:27 PM Page: 1 of 1
L.IABILiTY .ji\rsiJAA.i'\i'.C'E."'..."..'.1.\....,......',..'"."..,'"''".'''~'~'iti'''Y~ DATE (MMlDDIV\'YV)
.... ... ."",.,,,,..,..,,,,~..,*,, ....,.,,,"',,.....,""",,....,,_.,,,___..,,.,,",.4.,,,,,,..p",,,,,AS PIT-:- {-l 04/15/04
I THIS CEItTIFlCA'TE1SIS$UEDASAMATTt:R()F"IIiIF6ItMATI()N
ONLY AND CONFER.S NQ RIGHTS UPON TH~c:eRTJFlCATE
~~i~:~'H~Hb~~~~~~W~~;()I5ri>JeS~NB~r:;~~efc;'G~rersE~~L~~,
I INSURERS AFFORDING CQVERAGE .." ,.. .! NAlC :
I INSURER. A; CNAliisu.ranceCo. I
I INSURER 8: c:rani:te In&uranee services Xnc I
I INSURER. C: I
I INSURER. 0; I
IINSURERE: I
SHDU~D ANY OF THE AjilOVE DESCfljBl:[) PCl~.!~I!',SBtC:J\!:4.c:~!:~,2.~sE?~~,!~~~~~'!'.~
DATE THEREOF, THE ISSUING INSURER WILL ENOl:AVO.R .Tg M..j\IL . 10 OAYS WRm
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE.~EFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION ClR. UA,BILITY OF. AN,Y l(IIIICllJPClN :rHi:I':'~.\J~"E~ l:r~, AGENTS OR
REl'RESENTATIVES.
I~~" .if<
ACORD.
CERTIFICATE OF
PRODUCER
GZA Group/Glenwood
POBox 1270
Glenwood sprinqs co
Phone: 970-945-9161
INSURED
:Ins. Aqency
8:1602-1270,
Fax: 970-945-6027
Aspen Pitkin County ~~l
212 AABC
Aspen CO 81611
COVERAGES
THE p<:x'ICIES Of INSURANCE LISTED BELOW HAVE BEEN ISSUEDTd THE l~lJREbt>WAEbAl3()VE~ORrFiE'F'dutY~~ldbIN(jICATED.~O .
AN'! REOUIREMENT TERM OR CONDITION OF AN'! CONTRACTOR OlHER OOCUMENfWi'rH RESPEcrT00H'd'I'l'krs CERTIFICATE . ..
MAY PERTAIN. THE iNSUR.ANCE AFFORDED BY THE POLICIES DESCRIBED.HEREINIS SUBJE:crro .ALL l'H(iE~lS':EXC1.iliio~~s
POLlCIES.AGGR.EGATE LIMITS SHO\'\~~ MAY HAVE SEEN REDUCED BY PAID ClAIMS.. " . , . ,.,. ".. .. '''.'. . .,. .". .,,,.' ... ,,,,,,,,,,''''''
III"~"~"'U~I
LTR,NSR~
1- r-t..Ii..i~y crrc\": , PIC
DATE IMMIDD/VY)
Ir"UL'l.:'f CA....Ir<AliUN I
DATE (MMlDD/YV)
I EACH OCCURRENCE
05/15/04 I PREM;S~S(E't6c~'t~encel
I MED EX!' (Arrf one person)
I PERSON'IL & ADV INJURY
I GENERAL AGGREGATE
I PRODUCTS - COMP/OP AGG
I
I COMBINED SINGLE LIMIT
lEa accident)
I BOOIL Y INJUR.Y
(Per person)
I BODIL Y INJURY
(Per accidenl)
1 PR.OPERTY DAMAGE
(Per accident)
I AUTO ONt. Y - EA ACCIDENT
I OTHER TH'IN EA ACC
AUTO O/ll. Y AGG
I EACH OCCURRENCE
I AGGREGATE
I
I
I
POUCY NUMBER
A
lYPE DF INSURANCE
GEI'4EAAL LIABI!.ITY
X COMMER.CIAL GENERAl LIABILITY
CLAIMS MADE ~ OCCUR.
X hired/non owned
I I
I GEN~:~:EGnATE l~~J_M'F'nLlES P~:C
n .JECT .
AUTOMOBILE LlASlLllY
2057406828
05/15/03
'lNY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON-OWNED AUTOS
II
~GE LIABILITY
H ANY AUTO
~XCESSIUMBREl.LA UABlLllY
OCClIR 0 CLAIMS MADE
DEDUCDSLE
RETENTION
WORKERS COMPENSATION AND
EMPLOYERS' LlASILllY
ANY PROPRIETOM'ARTNE:RfE)<ECUT1VE
OFFICERMEMBER EXCLUOeD?
If yes. descrtbe undilr
SPECIAl PROVISIONS below
OTHER
A Property Section 2057406828 05/15/03 05/15/04
B Liquor Leqal Liab BINDER 07/31/04 08/01/04
DESCRIPTION OF OPERA';ONS I LOCATIONS I VEHICLES I EXCl\J!lIONSA~~ED BY ~DCJR!!E~!:NT1~P!::~L.~~eV1~ICl~~
Certificate holder listed as adcti t:fonal.:Lnsurea~ "Ftitil:i''';::;a:r';er'h,.".""
07/31/04 -08/0 :I.../Cl4'. 'LI~;;~'"L;;;;i""iI~Tlit~t.."~,->,,,,,;",,,,,,"o;.t,,~;;;;:;,,,:;c;;,,;;;;:~;.. . " '"'" ".,.,,,
ITOR\.t:~!1~ I
E.L. EACH ACCIDENT $
E.L. OISEASE. EA EMPLOYEE $
E.L. DISEASE. POlICY LIMIT
CERTIFICATE HOLOER
CANCELLA'fIO.r
i>'f~KINC
pitkin county
920-5197
LIMITS
1$300000
1$300000
1$10000
1$300000
1$ 2000000 .
1$2000000
I
1$
1$
1$
1$
IUIM-
ER
Aspen CO 91611
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:,;;)tLJ2U @l ACORD CtlRPO~ATION 1988
At;:ORD 25 (2001/08)
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ELLIDTT \llIlY~IILLBR'
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\'
Apd12,2004
To Whom It May Concern:
I, Kristin.Yeary" Treasurer of the Circle RRanch, ~uthorize the Aspen,Animal Shelter to,
hold a fundraising event on July 31, 2004 at'the property of Circle R R.cp1ch located' at
. 3448 Woody Creek Road. Please feel free to co~ct me wiill any questions at 970-429-
., 1111. Thank you.. >~ - .
Sincerely,
,~M1~
Kristin Yeary
Circle R Ranch
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419.East Hyman Avehue Aspen, CO 81611 (970) 4.29-1111 Fax (~7P) 429-1112
w~w.~lli<?ttyeary.com
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STATE
DEPARTMENT OF
STATE
CERTIFICATE
I, DONETT A DAVIDSON, Secretary of State of the State of Colorado,
hereby certify that, according to the records of this office,
ASPEN/PITKIN ANIMAL SHELTER CAPITAL CAMPAIGN
(Colorado NONPROFIT CORPORATION)
File # 20001231723
was filed in this office on November 29,2000 and has complied with the applicable provisions
of the laws of the State of Colorado and on this date is in good standfug and authorized and
competent to transact business or to conduct its affairs within this state.
Dated: March 23, 2004
For Validation:
SECRETA
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Mar 2S 04 04: 17p
p~in Co Env. Health
(9701920-5077
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EVENT INFORMA nON
SPECIAL FOOD SERVICE EVENTS
EVENT COORDINA TORS NAME:
, ' 0'-1
i1J\~Gh '"31 DA TE
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-*: CONTACT PERSON (IF DIFFERENT):
COORDINATOR'S PHONE NUMBER: (W) Q10 CliO {7,-\L (fax) 110 5"l/'-{3L{ 'll)
i-\y ~-7b1L
COORDINA TOR'S MAIUNG ADDREss:
b2<;'
Gu . !JO(~, sr A"Si~( Ce ~(6l/
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NAME OF EVENT:
'tS 0//0 - vJ c.\) N~\e D~ f>&d I ;7T_
c.r v \ (,'111 . ' 0 L(
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DATE OF EVENT:
HOURS OF EVENT:
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LOCA TION OF EVENT:
ANTICIPATE!:> #Of ATTENDANTS: 3 oD~ 35- D
ANTICIPA TED NUMBER OF FOOD BOOTHS: i ( tl ~u J J I f) NVL
WILL THE EVENT PROVIDE HANDWASHING FA.CILITIES FOR THE fOOD VENDORS? @ I NO
If YES I INDICA TE NUMBER. I P (,'1 'k ~'Jt, f-h-" +-r.:(\ r C>'\
II ;' f
NUMBER OF PORTABLE TOILETS:
4--::>
REFUSE COLLECTION:
+0 k- h aflCikrJ ~ aUw&"' q /lJhlctverJ~ raJIckv
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. Pitkil1 County Environmental Health Departtnent
0405 Castle Creek Road. Suite 10, Aspen, Colorado 81611 970-920-501bu
* 'IN fVt.4vJ A1h? UN~ "B~D l'J65err ~~) -6qf-t
Its. c. c ~ 13~ ~M-,y
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~. 29 04 04: p. -~
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Event Coordinator Checklist
Submit the following information 2 weeks~rior t~ the eV,ent:
c List of food vendors.
Include phone number and address of each contact person.
Please distribute the VENDOR INF,O~MAnoN. application
to potential vendors.
o Site map.
Include locot;()n of booths, handwashjng stations, toilets, &
trash disposal.
o Completed EVENT INFORMATION page.
The organization sponsoring the event will be billed based on the
foUowing fee structure: . f
1. Applica~;on Review Fee - $33.00 per boot f'J,A-. .pe.v CaN-1~
2. Inspection Fee - $33.00 per booth
Note: Non-profit food booths providing Q copy of their 501C3 will not be
assessed a fee.
When an event aHows the sale of food, the sponsoring organization may
have some legal liability should a food borne illness outbreak occur.
Please be responsible when choosing vendors for your event.
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~ar 29 04 04:18p . ·
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VENbOR INFORMATION
SPECIAL FOOt> SERVICE eVENTS
APPLICATION TO CONDUCT A~~~....F~~.~~~~,>,,~~!~~,~.~~~~,!.
1. EVENT NAME
1;nv - W (. vJ ~CIN I~~( II .J[
Z. FOOD BOOTH VENDOR
11'\Jt t)",( lA"",,-
(~k-'t \ "'(
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Address
City
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State {. '0
Zip
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Booth Contact Person
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.6/8"-2.20D
4 efl/ i \ ~ ]).,110
~ "= 'l.I (Work)
. '('20 / f )- /.:;
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Phone Numbers: (Home)
(FAX)
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~;~e::SHMENTY4C~1kotL C~~
ADDRESS: t{-t, C IU. M { { \ ~
PHONE: 7'72>- 1 Z. 0 - 19s(,
CONTACT ATTHATI1..1 -.:..........,. '"
toeA TION: T Irv ).. --db-vrIJ, Sro)-l
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t1ar- 29.04 Q4:19p
Pi~}n Co Env. He.l~h
. (9~ 920-50'77
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. 5mlr~': ~'Ia:M1'l .~.. ..,~-~~;"'" ~'_"-,,,". ". ,
Only LIMITED preparation is ol~d on-site. ~"" slicing', dicing, end washing of
row produce must be. 40neJn .f:lJic:~ ~",j~. No raw meat I poultry,
fish, or eggs can be prepared on-site.
'''--/ 6. What food handling/storage equipment wHl be used at the event?~ List not only,
the type of equipment but also how it will be used to mail1tain food safely. (An
example would be co()ler filled with ice for cold holding)
rg~kl* ~(~(J.>;. ~.. Cef~ ~
4- e~~s C-v.~ ~j)
7. How will cold and/or hot foods be maintained at proper temperatures during
transportation to the booth?
~...L o..~~t2. S ~ ~
8. Will leftover food be handled and stor~ for next day use? YE~
If YES, how? (L.ist cooling &; reheating procedures, equipment used and storage
location.)
, '-..../
9. For events lasting more than 4 hours, describe where and how frequently utensils
and equipment will be washed and sanItized? (It is recommend~ for one-day-
. events I that vendors bring extra utens,ls.)
'f
10. What type of surface will be used for flooring at the booth? (Floors must be
constructed of easify cleanable materials.) .
Co u c..~
11. Indicate source and storage of water Clnd ice supply?
~~ ~~l ~ ~~S
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12. How and where willliq~id and solid waste be disposed'
~S-~. ~llt ~f- .' '\
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....,.. 28 04 04:18p
. Pitkin ,County ElWtroNIIMtal Heoltn Ocpcrtm&llt
0.105 c..tt. erw.JCAOaid', '.... to. AIperl, eotoNdo 81611 9101 ~20 - 5070
~
5. LIST ALL MENU ITEMS AND CHECK AflPROPIUA TE BOX.
Menu item - list potentially CooHng Cold I Hot
hazardous ingredients Aequlried Holding Holding
before crt the at the
>",_"<"";"",',i",t,,,,,,:",~.,a;;~.:,,;i;i!j,,";'" event? event? event?
EacampJc: Potato Salad . potato, eggs X X
..,
t ~~C~S'l~ X X
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2 cJ..:i .5~ (J ~ ~ I ,
I X
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'SI A<(L Bu:W +c:'4) rxcJ~~ I ;( I X I
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4 MtlU( tUb U-~ X- X
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15 fl~lb 'ft-W :;~ W f~~~i~ J( , X
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16 "Fllkr t{ -r~ w 2-.- -.l ~ I ~ I X
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~~~1" Co Env. H.al~h
13. Describe tocation and type of ,.w~ handwashing set-up at your booth.
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I HERESY AGREE TO COMPI.. YWITH THeRVLES..~t-.J,?R~~lJl~'1":rON~C!c>VF;~N-
IN(; THE SANITA TIONOFF()()t)~RVI~,;~TA8Ct~H'!\~'9Is'fN"tHE STATE
OF COLORADO. IF MY FOOt> seRVIce FACILrTY IS INsP!(;'feti 8Y THE
ASPEN/PITKIN ENvmONMENTAI..~~~f1li 6r:P~~":M~N'T'~N9EOlJN9 T08E
IN VIOLA nON Of ANY CRIlI~t. ITeMA?~~5t)~''T1-f~$~R9f~SC)B .
~EGUl.A TrONS, I WtLL IMMEDIATelY ceAsC~Obb-~~~Y!~~'2~€R~"tI9NS .
UNTIL AUTHORIZED TO ~SUME IY THE n'rKtN'COUNfYEf.JVIRONh\ENiAL .
HEAL TH bE'PARTMENT.
APPLICANT ~~ \
,.- - _. - ~- _
--"....'
-,,~. Ml"E ~ I. ;).00 j
Checkli~1:
Submit to E~r'CIftIIIle(ltal Health ~-- 2 weeb _ Dl"f0l' to the eYent:
~Completed application form
..<Booth layout map
Q Copy of Food Service License (if not licensed in Pitkin County)
Q (out-of town vendors) l.ett~r of permission to use a local commi$SQry
P . the event
~cQlibrcrted thermometer . .
~ndwash;ng facilities
X sanitizing solution and test kit
.'-/
58
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,.ill~li ,,,,,.it' .~~. ,';"'....,~ml~:";~::~::~.:~;::',:;'~~~T~~.E~:~~i,,~~~;~,~,:'r:o~7'r"~""'.."'""'"",.-..,'p'~e'''''''.''.
Matr- 29 04 04 ~ lap /1") . '''!' ..'ih0h.;:""
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BOOTH LAVOUT MAP ~lterfQ
I." ~,
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~ layout map of the booth CII it wilt ba let up at the event must be submitted (see example
below). 11ti. fayout .houk1'nclude the following fftfOrtnation:
a. Food service perimetu and Q ducr'ption of tne barrier used to inhibit public access.
b. bimcnsiotu and of OYel'-head protection.
c. locations of gritls and other cooking or hot holding equipment.
d. L.oc:ations of refrigerat;on unit. or other cold holding equipment.
c. Food CI,ernbly and Mr\1ce tablu~ induding appropr;ctc protection of foods.
t. Location of hand wash;", facifities.
9. Locations of cnt'rantal exits.
h. Description of tne floor or J"O"'d Strfac:c below booth.
i. Ducription of the wall material (ScrCMJ Inay be l"Cquil'ed at events where flies are a
problem.)
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To: SV~ MUl'ph~;",.
Cc: Rose Anne SulHvan
Re: B.O:C.C~'p~;;i1:;;fund'fot Bow- Wow Meow Ball II
.~:-..r;~,
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I am submitting this request to waive the permit fee for the Aspen/Pitkin Animal Shelter
fund-raising event, the Bow-Wow Meow Ball, which takes place on July 31st 2004. The
Bow- Wow is our second fund raising event specifically for raising funds and awareness
towards the capital campaign to build a new animal shelter. The shelter is a public
building which will benefit both the city and county, and of course, the community as a
whole. The process of getting permission as well as raising funds to build the shelter is a
long one. Our "staff" apart from Seth Sachson~ the operator of shelter, is a group of
volunteers such as myself who believe in the project and are spending much time, effort
and funds to make the process happen. Last year's event was our first (and at that time
believed to be our oruy) fundraising event. This year, as we discovered our entire
financial needs had not been met, I am coordinating another. Our location is donated, as
are the efforts of most all people involved to make it happen. It is our intention to once
again generate as much awareness, while raising the maximum amount of funds possible
and still have a fun, special event. For this reason I am requesting that you waive the
permitting fee of the Bow- Wow to help us achieve that goal.
Thanks for your support!
Sincerely, Melinda Goldrich
/1/(//(
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Bland Nesbif; Re:
i;"~':':f';;"''''~'::':i';;;~.' ","<i:.,j' "ie"-' , .~ '-",.,,,<;:.,,;;i,;z,;.);i;+k'^';~~:;i:;,':~~<:';
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TO: Bland" Nesbit <l:>lpnd@sop"r1s.net>
F:rom: Rose Ann SLJllivan <rosei?l1"s@co.pitkin.co.us>
SUbjecr"R'e:Bow.:Wow'KlIe6w~Ban '.' ....
Cc:
Bcc:
Attached:
You must be prescient - I just heard from our Chief ~ Official and the Fire ~ re your permit.
-- You will need an electrical permit for the generator. You should contact Tom Parry (Electrical
Inspector) re this permit. He is at 920-5446. Please note that he is out on vacation until 6/8.
-- You should contact Ed Van Walraven withe Fire ~ re your tents (exit and fire extinguisher
requirements). He is at 925-2690.
Thanks.
II.
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At 08:26 AM 6/2/2004 -0600, you wrote:
Hi Rose Ann
Actually I was wondering about the parking yesterday so it's good to know it's OK. And
coincidentally, I ran into Ellen yesterday and she said everything looked in order for our event. I
was going to call reo Tipsi Taxi later but since you mentioned it, I will call her this week. Thanks
for giving me her number. Is there anyone else that you can think of that I need to contact?
Bland
M,12:23 PM 6/1/2004 -0600, you wrote:
Parking looks OK now (can't remember if I told you what Suzanne said).
Have you touched base with Ellen Anderson yet on the Tipsy Taxi service? Her number is
920-5234 if you need it.
Please let me know --- I thin we're close to wrapping this up now.
II'.". ~..'
1 ~
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IE
M, 07:03 PM 5/24/2004 -0600, you wrote:
Hi Rose Ann
I met with Daniel, a representative of Jay's Valets, today at the Circle R Ranch. As far as we
are concerned, everything will be good to go after they finish moving some dirt around on
the road leading to the culvert. Daniel said that our parking situation is very similar to the
parking that they handle at Boogies' party except that the field at Circle R affords a lot more
room. He did not see any problems with using thatarecfforlhe num6erofguesfsWeare
anticipating.
Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us>
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Bland.Nesbit, Re: Bow-Wow Meow Ball
Let me know what S!Jzanne thinks. What's next?
Bland
************************************
Rose Ann Sullivan
Planning Department
, Pitkin County Community Development
x5482
Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us>
2
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doss.Jennifer, 11 :48 AM 6/1/2004 -0600, Special Events Permit - Aspen/PitkiriAnimal Shelter Capi'
To: doss.Jennifer
From: Rose Ann Sullivan <roseanns@co.pitkin.co.us>
Subject: Special Events Permit - Aspen/Pitkin Animal Shelter Capital Campaign
Cc:
Bcc:
Attached:
Can you tell me if the Bow-Wow Meow Ball has received its Special Event Liquor License? I'm
trying to write-up the Decision.
Printed for Rose Ann Sullivan <roseanns@co.pitldri.co.us>
1
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Bland Nesbit, 12:23PM6/11~qQ,4_:Q[~P, aow:Wo~ Me~Q~~.~Jr..
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To: Bland Nesbit <bland@sopris.net> .
From: Rose Ann Sullivan <roseanns@co.pitkin.co.us>
Subject: Bow-Wow Meow Ball
Cc:
Bcc:
Attached:
Parking looks OK now (can't,remember if I told you what Suzanne said).
Have you touched base with Ellen Anderson yet on the Tipsy Taxi service? Her number is 920-
5234 if you need it.
Please let me know --- I thin we're close to wrapping this up now.
I
I
I
I
I
i
At 07:03 PM 5/24/2004 -0600, you wrote:
Hi Rose Ann .
I met with Daniel, a representative of Jay's Valets, today at the Circle R~anch. AS far as we
are concerned, everything will be good to go after they finish moving some dirt around on the
road leading to the culvert. Daniel said'tharoufpafKln~'isHuatio'in5"vei)TsTmnar'fo'theparklrig
that they handle at Boogies' party except that the field at Circle R affords a lot more room. He
did not see any problems with using that area for the number of guests we are anticipating.
Let me know what Suzanne thinks. What's next?
Bland
""::':,_..""'~:"~,,:~"~'~:~'~='.::~""'4,:~~::~~":"~':~~"'-,....~'~m~="';;""1o:."~-w.:,~""CW~j;~~~Ji.?iI1iil;l.'fi2,.~iJj~~~~~~~~~~~Ntj@ii.i-.ij
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Suzanne Wolff, 08:46 AM 5/25/2004 -0600, Re":~'F\vd:parkiiigroitlieB~ow~Wow7Meow...Page i of2
f""'\ "
X-Sender: suzannew@sam
X-Mailer: QUALCOMM Windows Eudora Pro Version 4.2.2
Date: Tue, 25 May 2004 08:46:03 -0600
To: Rose Ann Sullivan <roseanns@ci.aspen.co.us>
From: Suzanne Wolff <suzannew@ci.aspen.co.us>
Subject: Re: Fwd: parking for theBow~Wow Meow gall
seems fine - i assume they are using the field behind (west) ofthebarn, and i agree that there's enough
room there. they can figure out how to avoid all of the construction areas, ditches, etc!
At 08:08 AM 5/25/2004 , you wrote:
What do you think?
X-Sender: bland@mai1.sopris.net
X-Mailer: QUALCOMM Windows Eudora Version 5.2.0.9
Date: Mon, 24 May 2004 19:03:59 -0600
To: Rose Ann Sullivan <roseanns@ci.aspen.co.us>
From: Bland Nesbit <bland@sopris.net>
Subject: parking for the Bow-Wow Meow Ball
Cc: <dogsaspen@sopris.net>, rewind38@comcast.net
X - MX -Spam: final=O.O 1 00000000; heur=O.5000000000(0); sta.t~O:OIO'<~)()l)(jo'OO;'spamiraq-
heur=0.5000000000(2004052403)
X - MX - MAIL-FROM: <bland@sopris.net>
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Hi Rose Ann
I met with Daniel, a representative of Jay's Valets, today at the Circle R Ranch. As far as we are
concerned, everything will be good to go after they finish moving sorriedirt l:l.f{)u.lld on the road
. leading to the culvert. Daniel said that our parking situation is very similar to the parking that they
handle at Boogies' party except that the field at CirCleR artoids'a 16t more room. He did not see any
. problems with using that area for the number of guests we are anticipating.
Let me know what Suzanne thinks. What's next?
Bland
************************************
Rose Ann Sullivan
Planning Department
Pitkin County Community Development
x5482
Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us>
5/25/2004
~1-
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Bland Nesbit, Re: parking at the Bow-WQ~M~o~~~~n=<.","_~'","M~_"""""__M",",,__'_~Jili1i~".'li:i:(~,..~;jjliijj"<;{"'4:\I'jj
To: Bland Nesbit <bland@soprls.'nef>
From: Rose Ann Sullivan <roseanns@co.pitkin.co.us>
Subject: Re: parking at the Bow-WowWleow Ba]1
Cc:
Bcc:
Attached:
Suzanne can't be there at 2pm, but will be in Woody Creek later and said she would drive by the
site to take a look at the new arrangement you are proposing.
I
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At 09:05 PM 5/20/2004 -0600, you wrote:
Hi Rose Ann
I wanted to update you on the parking issue at Circle R Ranch. I went up there yesterday,
talked to Jay Yeary, the ranch manager, and took lots of pictures of the area. Unfortunately I did
not know that they were doing major "landscaping" so it's a good thing you let me know now. I
would have found out but if might not have been as timely.
As an alternative to the areas (based on last year's event) I had outlined for you, Jay Y. and I
discussed the idea of using the very large field on the Woody Creek side of the barn --if is
accessible from the main road that comes into the ranch via a road over a culvert. Guests
could drive up the main road to the barn, gefout ~ftheir cars and the va lets woulg the.ndrive
their cars to the parking area. I called "Jay's Valets" who apparently hancHe parking at a lot of
the major parties here and are fully insured. They are familiar With the ranch buflam meeting a
representative of their company up at the ranch on Monday afternoon at 2pm, along with jay Y,
to do an on-site "inspection." Would you like me to meet with you and Suzanneafterthat.
meeting? Or does Suzanne want to come to that meeting?
Bland
923-6947
Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us>
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MEMO "TO:
FAX;
Aspen Altimal Shelter
970/923-3822
Ch~l'Yl & SaiD Wyly
214/871-5220
ftl
dO)!:
DATE:
May 10.2004
Please be a.dvised that the shelter is welcome to hold. a fund raising event
at the Circle R Ranch (located at 3448 Woody Creek Rd.) the evening of
July 31,2004.
Weare happy to be involved with this project, plea,se call us with any
question~.
/Sh~
300 Cre.scent Court 1 Su.tt~ 1000 Dallas, Texas 75201
214/880-4100
Z'd vZvl'oN
118S3N ONVl8
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'19
MaY.13. 2004 3:17PM BLAND NESBIT
~
To~ Rose Ann Sullivan
No.1418 p. 1
~
Fax i: 920~5439
PitCo Community Development Office
From: Bland Nesbit Fax#: 970-923-;s822
Faxing~ ~ges (including cover page)
Date: Thursday, May 13,2004 3pm
If you have any questions pertaining to this fax, please call me at 970~923-694 7.
Hi Rose Ann
I finally got this insurance for the 8ow~Wow Meow Ball taken care 01.1 am faxing you the certificate
now but I will drop off another copy at your office--hopefully this afternoon--if not, then tomorrow. Let
me know if this all looks fine.
Thanks,
Bland
Jt
. MaY.13, 2004 3:17PM BLANDNESHT
, ~~ol1j~ CERTIFIC~ c.>f LIASIJJTY}NSURANC:
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To: bland Nesbit <bland@sopris.net>
From: Rose Ann Sullivan <roseanns(fYco.pitkin.co.us>
Subject: Fwd: Aspen Animal Shelter SIr: peimit.
Cc:
Bcc:
Attached:
Bland - please see below re an insurance issue that f")eeds to be addressed in connection with
your permit application.
X-Sender: krisj@finance
X-Mailer: QUALCOMMWindows Eudora Pro Version 4.2.0.58
Date: Mon, 10 May 2004 13:30:41:{f60d'" ........H.".'......
To: roseanns@ci.aspen.co.us
From: Kris Jewkes <krisj@cLaspen.co.us>
Subject: Aspen Animal Shelter S/E permit
X-MailScanner-lnformation: Please contact the ISP for more information
X-MailScanner: Found to be clean
I
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Hey Rose Ann,
The certificate of insurance that the applicant attached to the permit application does not show
what their Liquor Legal Liability limit will be; would you please advise them that it needs to at
least $1 million per occurrence and that they should get us a revised certificate showing that
limit.
i.
I noticed that their Per Occurrence limit on the General Li(:ibility coverage is. lower than last year
but I'm willing to let that slide, since they have the required Aggregate limit in place.
Please let me know if you have any questions. Thanks.
Kris Jewkes
Pitkin County Risk Mgmt.
970-920-6017
"Safety First"
Printed for Rose Ann Sulliva'ri'<rosearuls@co.plia<ln.co.us>
. .
1
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Carla Block, 09:58 AM 5/5/2004 -0600; Re:'Fwa:Fo116w:Up'ollPenn'"''
. ""
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X-Sender: carlab@commons
X-Mailer: QUALCOMM Wina6ws'Euao-raP.ioVerslon4~2:(r58.
Date: Wed, 05 May 2004
To: Rose Ann Sullivan <roseanns@ci.aspen.co.us>
From: Carla Block <carlab@ci.aspen.co.us>
SubjectRe: Fwd:Follow-Up onPermii
X - MailScanner- Iiiformation:Pleasecontac1the ISPf'or more information
X-MailScanner: Found to be clean
Yes, I got all the documentation I needed. Thanks,
cb
At 08:53 AM 5/5/2004 , you wrote:
Did you give the thumbs-up --- as indicated below?
X-Sender: bland@mai1.sopris.net
X-Mailer: QUALCOMM Windows Eudora Versiori5.2.0:9
Date: Tue, 04 May 2004 22:02:39 -0600
To: Rose Ann Sullivan <roseanns@ci.aspen.co.us>
From: Bland Nesbit <bland@sopds.net>
Subject: Re: Fwd: Follow-Up on Permit
Cc: <dogsaspen@sopris.net>, rewind38@comcast.net
X - MX -Spam: final=O. 0090000000; neur;;;;0:50UOOObbOOC':'j10'b);"Stat;;O])09CH)'C)'(Y050;"spamtraq-
heur=O. 5000000000(200405 0402)
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Hi Rose Ann
Before I forget to tell you, I talked to Melinda GoldriCh today. S~e i~tfi~'~ye~tC~alr16rihe~ow= .
Wow Meow Ball and is currently in San Francisco.. She said that Carla trorriEilvlfonmental Health
called her and left a message saying that everything on our applica~ion 100~e4,,:titl~,to heraJ:l4a~k~4jf
she needed to sign anything. I told Melinda I would let you Know because. everything funnels through
you.
Re. more info about the parking: Last year we used a lot of the flat space for maybe 125 cars/trucks.
We had the cars parked facing in three different directions. There was plenty of room for
maneuvering, with lots of space between the rows so that people could get out anytime they wanted.
In other words, there were no tight spots. This year we plan to use the same area and imagine there
. .
could be as many as 175 vehicles--the big flat area can easily accommodate all of these vehicles. We
have volunteers showing people where to park when they arrive and volunteers are also available
throughout, and at the end of, the party to escort people to their cars.
If you think I still need to draw a map of this, I can get to it but it may take a week or so. Look
forward to hearing what you think.
Thanks,
Bland
Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us>
5/5/2004
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Carla Block, 09:58 AM 5/5/2004 -0600,Re: Fwd:Follow~tJpon Permit
>. ~ y~-
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Page 2 of2
At 01 :08 PM 5/4/2004 -0600, you wrote:
I got your message. The person that requested the info is familiar withe site. They wanted to get a
sense of just how much of that "big flat area" you are planning to park on - so they asked for more
detail on a site plan.
Date: Tue, 04 May 2004 10:47:19 -0600
To: bland Nesbit <bland@sopris.net>
From: Rose Ann Sullivan <rose~s@co.pitkin.co.us>
Subject: Follow-Up on Permit
"
Bland - could you please fax me a more detailed site plan that shows where you plan to have
parking on the site around the barn? My fax is 920-5439. Thanks.
* * * * * * **** * * * * * * ** ***** *** * ***;ji':fi* * '" '"
Rose Ann Sullivan
Planning Department
Pitkin County Community Development
x5482
************************************
Rose Ann Sullivan
Planning Department
Pitkin County Community Development
x5482
:::arla Block
)itkin County Environmental Bealth
nO-920-5438
Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us>
5/5/2004
,,s}r
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of
Suzanne Wolff, 09:51 AM 5/5/2004 -060();Re:Fwa:Re:'Fwa:Fonow:\:~ on Permit
~ (i
Page 2 of2
At 01 :08 PM 5/412004 -0600, you wrote:
I got your message. The person that requested the info is familiar withe site. They wanted to get a
sense of just how much of that "big flat area" you are planning to park on - so they asked for more
detail on a site plan.
Date: Tue, 04 May 2004 10:47:19 -0600
To: bland Nesbit <bland@sopris.net>
From: Rose Ann Sullivan <roseanns@co.pitkin.co.us>
Subject: Follow-Up on Permit
Bland - could you please fax me a more detailed site plan that shows where you plan to have
parking on the site around the barn? My fax is 920-5439. Thanks.
************************************
Rose Ann Sullivan
Planning Department
Pitkin County Community Development
x5482
************************************
Rose Ann Sullivan
Planning Department
Pitkin County Community Development
x5482
Printed for Rose Ann Sullivan <roseanns@co.pitkin:co.us>
5/5/2004 0C,
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Memorandum
To: Carla Block, BUd Eylar, Joanna Schaffner, Tom Grady, EdYan Walraven,
Kris Jewkes, Ellen AndtrtSbh, Tony Fusaro, Jennifer Doss, Woody Creek
Caucus ,~ .
From: Rose Ann S~an - Pitkin County Community Development
(970) 920-5482 roseanns@co.oitkin.co.us
Date: 4/20/2004
Re: Temporary Commercial Use/Special EVent Pennlt Application _ Circle R
Ranch (3448 Woody Creek Road, fonnerly Two Mile Ranch) _ Aspen/Pitkin
Animal Shelter Capital Campaign
Community Development has recei\iecl a request ~ flJe Aspen/P!lkin Animal
Shelter Capital Campaign to hold a fu~<1taising e\lent foi the new animal shelter on July 31"
at Circle R Ranch. The event Will run from 6;00 p.m. until 1 0;00-11;00 p.m. A copy of their
application is attached for your review. They have Indicated to US that they have separately
Submitted an application for a liquor license, as well as the applications for specjaJ eVent food
seNice required by Environmental Health,
If you have any issues yoy Wbuld like to raise in connection with this pennit,
or specific conditions you feel need to be imposed in conhection With the approval
of any SUch event, I would appreciate hearing from you by no later than May 7,
'2004.
Thank you for your assistance.
Attachment
1
I'. .
0);> .
,/\
(\
/
PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
TE.MPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT
APPLICATION INFORMATION AND PERMIT PROCESS
The temporary use and occupancy of public or private properties and/or roadways for commercial
activities or special events that are not otherwise permitted within a specific zone district may be
permitted by the Community Development Director.l The Community Development Department
coordinates the review of these activities/events by various referral agencies in order to ensure that the
activities/events are conducted in a safe manner, and that any impacts on the community or on public
resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that
adequate provisions have been made for police supervision, public parking, insurance, site set-up,
maintenance and clean-up, emergency services, and safety of operations, as required by the Code. A
permit will not be issued unless these requirements are satisfied.
Special Events include, but are not limited to, the following:
=> Public events for amusement or entertainment, such as concerts or festivals;
=> Fund-raising or non-commercial events to benefit nonprofit religious, educational, or community
service organizations;
=> Foot races and bike races.
Temporary Commercial Uses include, but are not limited to, the following:
=> Filming of movies or commercials;
=> Trade shows.
Community Develooment Permit Reauired - Excentions,:
\ Is this a fund-raising or non-commercial event for a non-profit religious,
educational, or community service organization?
I Will the event be conducted entirely (including parking) in a permanent
facility on private property ownedor leased by the sponsoring agency?
I Will the event have a maximum duration of one day and be limited to the
hours between 8:00 AM and 9:00 PM? Olle cJau 6-1IP<<"1
'"
/
I ~ Yes I 0 ~o
\0 Yes \~NO
10 Yes I~NO
If you answered YES to ALL of the questions above, then a permit from the Community Development
Department is NOT required. However, you must still obtain any other required permits or approvals,
such as a special events liquor license, pyrotechnics permit, etc. Contact Community Development at
920-5526 to determine what other permits may be required. In addition, you must notify the Sheriff and
the County Engineer of the time, place and estimated attendance at least 72 hours prior to the event.
If you answered NO to any or all of the questions above, you must complete the attached application and
submit the application and all required attachments to the Community Development Department for
review. If you are requesting a permit for filming of commercial and films, please obtain the separate
application specific to those activities from the Community Development Department.
In order to make the process as efficient as possible for permittees, staff and other referral agencies, the
Community Development Department will be the primary contact for permittees during the review
process. Once the completed application is submitted, Community Development will distribute the
1 Per Section 3-200-030 of the Pitkin County Land Use Code ("Code").
sa
. Tom Grady, 09:06 AM 5/4./2004 -0600; 'A.nirnarSnelter'Fun(rRarser~.''''''''
~ . .,
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Page 1 of 1
~~~~t:;:: ~~k~t(j'Mfl, Winaows"Eudorai>ro~Vt;rsiol{'4:'2:0.58"".""+
Date: Tue, 04 May 2004 09:0b:'O"t)~'ObOCr",",c""~^""-""'0'~"""""-"~"""....,..
To: Rose Ann Sullivan <roseanns@ci.aspen.co.us>
From: Tom Grady <tg70@ci.aspen.co.us>
Subject: Animal Shelter Fund Raiser
Cc: tg70@co.pitkin.co.us
RAS- The only concerns are that the bartenders be "TIPS" trainedas'atteiidees '-YiI[Be'drivlng to &. from
this event, overserving & potential Dill's may be avoided. Grady
"",""" ,..~i.\';:""'f":;";~;::'"':'^).""'...,:'''''~1 ""4~;"":<j"""",~',",,,,,~:,, """'."",~,,,,.,,..,.,., "",,,,~,,,,,,,,,, ,;. '.+,"" .. , .. ',. "'~..." ." "' '-,"" ~;."'.,'
Printed for Rose Ann Sullivan <roseanns@co.pitkin.co.us>
0.....
9
5/4/2004
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Memorandum
To:
Carla Block, Bud Eylar,'Joanna Schaffner, Tom Grady,'Ea;V~nWar~ave~~'
Kris Jewkes, Ellen Anderson, Tony FusarO, Jennffer Doss, WOOdy Creek
Caucus ,,~ . ',' .,. ,.,. '
Rose Ann S~an - Pitkin County Community Development
(970) 920-5482 roseanns@co.Ditkin.co.us
4/20/2004
Temporary Commercial Use/Special Event Permit Application - Circle R
Ranch (3448 Woody Creek Road, formerly Two MiTe Ranch) - Aspen/Pitkin
Animal Shelter Capital'Campaign
From:
Date:
Re:
Community Development has recei"eg. an~quest from tbef\spenlpitkinAnimal.,' ,. .
Shelter Capital Campaign to holdafuni.ir~isiI1Q~yent f()rJh~ n~1JV ClJiiIl1ClI. sh~lt~r()n Jyly 31 st
at Circle R Ranch. The event Will runfrom'6:dO p:m. 'uritinO':lJtl:~rfmpjTI~'Acopy'oftheir
application is attached for your review. They have indicated to us that they have separately
submitted an application for a liquor license, as well as the applications for special event food
service required by Environmental Health.
If you have any issue's YOUWduld like to raise in conn'ection with this permit,
or specific conditions you feel need to be imposed in connection with the approval
of any such event, I would appreciate hearing from you by no later th~n May 7,
'2004.
Thank you for your assistance.
Attachment
1
Go
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PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT
APPLICATION INFORMATION AND PERMIT PROCESS
The temporary use and occupancy of public or private properties and/or roadways for commercial
activities or special events that are not otherwise permitted within a specific zone district may be
permitted by the Community Development Director.] The Community Development Department
. coordinates the review of these activities/events by various referral agencies in order to ensure that the
activities/events are conducted in a safe manner, an,d that any impacts on the community or on public
resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that
adequate provisions have been made for police supervision, public parking, insurance, site set-up,
maintenance and clean-up, emergency services, and safety of operations, as required by thy Code. A
permit will not be issued unless these requirements are satisfied.
Special Events include, but are not limited to, the following:
=> Public events for amusement or entert:ainment, such as concerts or festivals;
=> Fund-raising or non-commercial events to benefit nonprofit religious, educational, or community
service organizations;
=> Foot races and bike races.
Temporary Commercial Uses include, but are not limited to, the following:
=> Filming of movies or commercials;
=> Trade shows.
Community Develooment Permit Reauired - Exceutions:
I Is this a fund-raising or non-commercial event for a non-profit religious,
educational, or community service organization?
\ Will the event be conducte. d entirely (including parking) in a permanent
facility on private property owned or leased by the sponsoring agency?
I Will the event have a ma. X.-imu.. m... d. u. ration of one.day and be limited to the
hours between 8:00 AM and 9:90PM? Olle ~ 6-11~
..., ,
/
~ Yes
o No
DYes
~
~No
DYes
~No
If you answered YES to ALL of the questions above, then a permit from the Community Development
Department is NOT required. However, you must still obtain any other required permits or approvals,
such as a special events liquor license, pyrotechnics permit, etc. Contact Community Development at
920-5526 to determine wha,t other permits may be required. In addition, you must notify the Sheriff and
the County Engineer of the time, place and estimated attendance at least 72 hours prior to the event.
If you answered NO to any or all of the questions above, you must complete the attached applicati(;m and
submit the application and all required attachments to the Community Development Department for
review. If you are requesting a permit for filming of commercial and films, please obtain the separate
application specific to those activities from the Community Development Department.
In order to make the process as efficient as possible for permittees, staff and other referral agencies, the
. Community Development Department will be the primary contact for permittees during the review
process. Once the completed application is submitted, Community Development will distribute the
1 Per Section 3-200-030 of the Pitkin County Land Use Code ("Code").
c;/
e.. """",,,",;,...,,,.,...~~~,.,,<
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Carla Block"
. Kris Jewkes I Ellen Anderson, Tony Fiisaro:" Jennifer Doss; 'Woo8y'Cieek''''
^
Memorandl
To:
~~ - Cr$)- C'~. .~ /J .L7....,
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,,-------
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Caucus ,,~ . .
From: Rose AnnS~an - Pitkin County Community Development
(970) 920-5482
Date: 4/20/2004
Re: Temporary Commercial Use/Special Event PermifApplicatiCm- Circle R
roseanns@co.oitkin.co.us
Ranch (3448 Woody Creek Road, formerly Two Mile Ranch) - Aspen/Pitkin
Animal Shelter Capital Campaign
Community Development ~asreCE:ived~ r~lJes! ftorn tb13 J\sperilPitkih Animar .
Shelter Capital Campaign to hold. a' ftinaraisfng"evenffor'the' ne;~'/animal shelter on July 31 st
at Circle R Ranch. ThErevenrwnrn:in'rroiTrs:Ocrp:m:'UntlnlfOO:'11:'6a'pm~"Acop~I"of their
application is attached for your review. They have indicated to us that they have separately
submitted an application for a liquor license, as well as the applications for special event food
service required by Environmental Realfh." -," .......... .,..... .
If you have any' issues you would like to raise in connection with this permit,
or specific conditions you feel need to be imposed in connection with the approval
of any such event, I would appreciate hearing from' you by no later than May 7,
'2004.
Thank you for your assistance.
Attachment
. 1
c.,c
~~
;
.~
~-~~- ;.-.
PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT
APPLICATION INFORMATION AND PERMIT PROCESS
The temporary use and occupancy of public or private properties and/or roadways for commercial
activities or special events that are not otherwise permitted within a specific zone district may be
permitted by the Community Development Director.! The Community Development Department
.coordinates the review of these activities/events by various referral agencies in order to ensure that the
activities/events are conducted in a safe manner, and that any impacts on the community or on public
resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that
adequate provisions have been made for police supervision, public parking, insurance, site set-up,
maintenance and clean-up, emergency services, and safety of operations, as required by the Code. A
permit will not be issued unless these requirements are satisfied.
Special Events include, but are not limited to, the following:
=> Public events for amusement or entertainment, such as concerts or festivals;
=> Fund-raising or non-commercial events to benefit nonprofit religious, educational, or community
service organizations;
=> Foot races and bike races.
Temporary Commercial Uses include, but are not limited to, the following:
=> Filming of movies or commercials;
=> Trade shows.
Community Develooment Permit Reauired - Exceptions:
I Is this a fund-raising or non-com.mercial event for a non-profit religious,
educational, or community service organization?
I Will the event be conducted entirely (including parking) in a permanent
facility on private property owned or leased by the sponsoring agency?
I Will the event hl:lVe a maximum duration of one day and be limited to the
hours between 8:00 AM and 9:00 PM? Olle ~ 6-IIPM
..... I
/
8'" Yes I 0 ~o
0 Yes I~NO
0 Yes I g/No
If you answered YES to ALL of the questions above, then a permit from the Community Development
Department is NOT required. However, you must still obtain any other required permits or,approvals,
such as a special events liquor license, pyrotechnics permit, etc. Contact Community Development at
920-5526 to determine what other permits may be required. In addition, you must notify the Sheriff and
the County Engineer ofthe time, place and estimated attendance at least 72 hours prior to the event.
If you answered NO to any or all of the questions above, you must complete the attached application and
submit the application and all required attachments to the Community Development Department for
review. If you are requesting a penn it for filming of commercial and films, please obtain the separate
application specific to those activities from the Community Development Department.
In order to make the process as efficient as possible for permittees, staff and other referral agencies, the
Community Development Department will be the primary contact for permittees during the review
process. Once the completed application is submitted, Community Development will distribute the
] Per Section 3-200-030 of the Pitkin County Land Use Code ("Code").
OJ
. t
.~..,.......<",~,.......".",;;.,,,,,
COM JNITYDEVE
i 3d 8<:5u ffi"CafeI1a. Street
Aspen, Colorado 81611
(970) 920-5526
Pitkin 'poullty
Lallc:J.. Pse:
Board of Adjustment
County Land Use Code
Deposit
Flat Fee
Zo~iI1~az:d Sign
Public Notice
PlaIJ,n:ing Enforcement
Referral Fees:
. Access Permit
Airport
County Clerk
County Engineer
Envin:mmentalH~aIth,
HistOriC
Housing
Land Management
Redstone HPC
Wildlife Officer
:RB 115
210
LUCOl
21I
194
2Q3
198
190
209
206
172
159
173
174
162
169
160
Building Fees:
170 BOcrrd of AppeaJ,s.. .',
135 Building Code Sales
. ros' .~'cB~iidi~g"p~~t:';"" ......
100 Contractor ~iSense
120Electiical Permit
195 Energy Code Review
115 Mech:;tBi~~ Permit
150 Plan Check
11 0 PluI11bin~P)ep1iL,
IjO ".Rein~pe~tion
151 Aspen Sanitation
152 A VFD Fire Marshal
155
165
185
186
IS
B1202
. '81200.
Other Fees:
" U~'~ Tax'
Copy
Performance Deposit
Park Dedication
Parking Cash in Lieu
GIS Requirements
Ro'l,? ImpClc:t Yee"..,
'schOol Impact Fee
, 't 42-0"
TOTAL....".".
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ADDRESS/PROJEcf: -'WtiUto ("ffJl1::t/()"fr:-JZ :
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PHONE:
CHECK#
CASE/PERMIT#:
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