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Home My WebLink Aboutpitkin.planning.264327100002 DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat copies (llx17) ;r;,..,~"P";",",, t""" Ii." ~":,i ~"-:,, ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT FOR BOOGIES ROCK 'N ROLL BASH FOR THE BUDDIES, JULY 5, 2007 Administrative Decision No. t,O -2007 RECITALS 1. Pursuant to Subsection 4-30-50(i) of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Commercial Use/Special Event Permit for commercial activities or special events. 2. The Buddy Program (hereafter, the "Applicant"), through Quality Time Events, has applied to the Director for approval of a Temporary Commercial Use/Special Event Permit to conduct the Boogies Rock 'N Roll Bash for the Buddies at Boogie Weinglass's Merry Go Ranch at 1650 McLain Flats Road on July 5, 2007. 3. The event will run from 6:00 PM - 12:00 AM. It will include silent and live auctions, dinner and cocktails, and music and dancing. There will be 600 invited guests and 100 volunteer staff on site. 4. Temporary Commercial Use/Special Event Permits have been issued for 2000 through 2006. This application was referred to the Sheriff, Aspen Fire Chief, Emergency Manager, Human Resource Risk Manager, and Environmental Health. All referrals were in support of the application with no objections. Adequate Liability Insurance and Liquor Liability coverage has been obtained. 5. The Director finds that, to the extent applicable, the application complies with the standards in 4-30-50(i) of the Land Use Code. THE DIRECTOR HEREBY APPROVES the Temporary Commercial Use/Special Event Permit for the Boogies Rock 'N Roll Bash for the Buddies, subject to Applicant's compliance with each of the following conditions: 1. Applicant shall adhere to all material representations made in, or in connection with, the application. 2. Prior to the event, Applicant shall contact the Electrical Inspector for the County to determine if an Electrical Permit is required for its generators and shall secure an Electrical Permit for its generators, if required. 3. Any guests who are not of the legal drinking age shall be identifiable to staff serving alcohol to ensure non-consumption. 4. The Applicant shall contact the Aspen Fire Department prior to the event for an inspection of the tents and shall comply with any of the Fire Department's requirements (e.g., for tent exits and on- site fire extinguishers). 5. All parking for the event will be on-site. No traffic control operations shall occur on McLain Flats Road without a plan approved by the County Engineer. 6. The Applicant shall ensure that some portable toilets are equipped for handicap access. 7. The Applicant shall provide the County Risk Manager with copies of the Liability Insurance and Liquor Liability coverage prior to the event. 8. Failure to comply with the conditions of approval may result in revocation of this permit. APPROVED this~~ day of July, 2007. ~. C9~ tr~ ~n Community Development Director P064-07 Pill 2643-271-00-002 Jul 04 07 08:33p Ofi/l~/07 08: 30 A" "DT McGowan 8. Assoc 303-~~~-~~~3 via VSr-FAX 9709238505 Page 1 at L .~uuu~ p .}~ HUB International Southwest 455 Gold Rivers Ct Ste 1 Basalt, CO 81621 Agency '::ii~I,.::li,!r".~~';:~';;;';:;'I~~m';" ::.:i:\ 1:;i:i:;ljl06/ 14/2 00 7 ,!il THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CEllTlFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR AL TEll THE COVERAGE AFFORDED BY THE POLICIES BELOW OJ COMPANIES AFFORDING COVERAGE COM'ANl United National Insurance Company A COaANV Founders Insurance Company of MI.' C1 COMPANY C COMPANY D i,l\i:,,~,:~,~~!3,~',.'ii;lii' PRODUCER Laurie A, Ciani 970-927-5320 IN6UR9) Tne Buddy Pro9r~m 110 East Hallam Suite 125 Aspen CO 81611 fOlX 970 - 92 7 -5130 I 1,~~~~~~~i\i!i:il::\i::j:im!,!i;\ii!,!i\iW:liil!i\im\\i:::\',\i!!I:mrdi\!i\limmi:\:!lii!\i!I:!ii\ill:\;n\~iiiliii!!m\\!I\!li\lili\I::!t!\llii\ilml\'.i!:!ii:iii\iii!i\i!:!\iiim:mil:\iilii\\\\\li\'ii!iii\m!i\!:!~!ilii\ii\;!\\!!I!t\li1:l::m:1illiii\li'mm\ii\!W:\i;,i!t:!!li!iiiiiiii,m',!!iilmil!\!'jj!!\\lii\i!!iilliii\ii!WWJ!fl!ilii THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BelOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANOING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AffOROED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, I co I . I POI.ICY EFFEcnVE POUCY EXPIRATION \ ~TR J TYPED' INSURANCE PO~'CVNUMBER DATEIMMJDDNl) DATE\MM1DDIYV, LIMITS A G9I EAAL LIABILITY X COMMERCIAL G~NEMl UMllUTV _J CLAIMS MAllE D OCCUR OWNER'S Ai CONTRACTOR'S PrtOT PGA0000099 10/06/2006 10/06(2007 GENERAL AGGREGATE I rnOllUCTS . COMP,ur AGG I peRSONAL ~ ADV INJIJItY i EACH OCCURRENCE I fIRE DAMAGE IAny one lire I M1:0 'EXP lAny one person} I COMII'NED SINGLE LIMIT ~,OOo,OOO iG3,000,000 1_1,000,000 lel,OOO,OOO 11100,000 I_ excluded \1 \ 1 BOOILl INJURY I (Pc~ i:lccKJent) C ~ROPF.:::G~-1 ~ -.-- \ AUTO ONl'r_- EA A.cC1DE~I/" I OTHER THAN AUTO ONl V;", : ' . . . .. I EACH ACCIDENT II AGGREGATE I BOOlt lINJU~Y (Pet pe'sonl nUTOMOBllE LlAB'L1TY ANY AUTO All OWNED AUTOS SCHEDULED AUTOS ~{ HIRED AUTOS ~ N:~=O A~OS I i 1 GARAGE LI AtALrT V R ANY AUTO L L RCEIS lIAllIllTY UMBRB.LA fORM 01 HER THAN UMBRELLA FOR M , ----I B SJTHER liquor liability 036492-1 1 I I :7/05/2007 r 7/0'/2007 EACH OCCURRENCE I I AGGREGATE -\ $ I ~ G ~c SM, HI L lOT. ,.. TQRY I)MITS ..i_Ffl._ El EAC t1 ACCIDENl I EI DISEASE POliCY LIMIT I e I El OISEASE - EA E~PlOllE II I aggregate limit i THE PROPFlETORl rAATNERS/EXfCUTIVE OFFICERS ARE; I I R'NCl. \ EXCL 1,000,000 1,000,000 WORKERS COMPENSATION AND I!M'LOV~AS. UAIU\.ITY DeSCRIPTION Of' opeRATION5/LOCATIONS/VEHlCLfS15PEC'AL lTl!MS the c~rtiticatc holdor iG na~cd Gdc~tional insured as their int~reGt6 m.3Y appoilr. i~~~,~~,,~~~~I~~W~~~!!i'liijli\\I!mimiii1Ii:H:::l!ii\iii;\!W\i\!I'\i!i!lli!iiilliiW,liI1!i\lili:r,:!hi'ii'iiil':li~!il:!ljim!Ii',!ii'll'!iiil!i\in\':!II~~~~~~)ij~Thili!!i:!ji!iiiil\!:\:i!!I!\ii\!II\!i!!!i!ii!\::lr\!\I:iii:l:II:~i'!:!i!iillii\!i'I!lil!\!li,'i!\i\:i'\\:iii!i'i\\:ii\\il\\!!:1i::m\lij1il,jil';ji';'ill,\lil SHOULD ANY or THf ABOVE oesCRlBED POLlC1ES Be: CAJ\lCeL\..E.D BEFORe TtiE PITKIN COUNTY 530 E. MAIN ASPEN, CO a 1611 !.XPIRA"",ON DATE "THl!:nEOf. l'Ht ,6suno COMPANY WIU E"DeAYOft TO MAlL 10 DAYS WRITTEN NOT1CE TO THE CERTIFICATI: HOLDER NAM~ TO THE LEfT TCraCli'B notice [er non-pilyment . BU", fAR..URE TO ,^All SUCH NO"lICE SHALL IMPosE NO OBUO""KJN OR LIABILITY OF MY IUND UPON THE CDNlP^"";: 'ns AGENTS OR REPRESENTATIVES. AUTHORIZED RfPAr.I5~r'lIT Tlv ::R~",",''' ".:I'l'" '''';:;'''2$L1,.., f'!!f.'.""''I'" ,.,"" '.1 "'11'1' 'I ''''.'I.''r''.'''' '.' .., ., .1.'1'. '''',... 'I." '" . .., ... ~ !.., ,Y. ,. ~'i '.,;'''' .!~!1,r!. .,~)Ii!i!u ,i!iii::i:'l,'i ,!III, I,,!:;, iii!!'! .111 i:ii!!I::!IiHlii!i'III';:,!;i:!i!1!i:\:il!I:1 !!!i!'!ii!Mii1iliil!:iU!ii'iill::!I:;!WI11!ii'i!l1!il ~',l!!i!!i:m!iiiii:!iliililji'.Mii!1!1!'l:!i" illii, ~~e#~QQ5ill OOlel . . ,~:. ..:< . I ;".1"', .. 000001 ~R ... . . ..~~ . . ..... ..... ... . . 09 07 11:2010 McGowan 8. Assoc 9709238505 p. 1 Fax Cover Sit eet Plea5e forward the following page5 to: . Mike. I(ramer Organization: . .Aspenl J>jt~in COlIllllUl1,ity p.evelopIllf~nt . Fax Number: . .920~5439 Date: . May. 9, 2007. From: . Joel.Scott. . Fax Number: .97Q-.9Z3:-85QS Phone Number: 970-923-8965 Number of page5: 3. Remark5: Mike- Here are the last 2 parts of my special event permit application - permission to use the property & current general liability insurance. I will be in touch with Ed Van Walraven for a site inspection. Please do not hesitate to call or e-mail me, if you have any questions. '. Thank You! \ ,f ;l.. \ (!:-<'- ;!: '~.~ ..000002 Ma~ 09 07 11:20p McGowan 8. Assoc 9709238505 p.2 ASPEN May 2, 2007 Dear Pitkin County: On the evening of July 5, 2007 I will be hosting the Boogie's Rock 'n Roll Bash for the Buddies on my property, Merry Go Ranch, located at 1650 McLain Flats Road. AU the proceeds will benefit The Buddy Program. Like last year, we will have valet parking on my property and will not disrupt the flow of traffic on McLain Flats Road. My surrounding neighbors will be notified of the party. I am excited to chair this event and am looking forward to raising more money for The Buddy Program. Thank you for your cooperation. Sincerely, ~ Boogie Weinglass ., oooon 3 phone 970.925.6462 fax 970.920.1560 534 East Cooper Avenue Aspen Colorado 81611 ..,., " :' " "'. :';"""!" -;, c".",.d~""~:. ;,/ . .~~:,~~,.: ..~:>~~~~ '~1i:'f..:'1;"". ,,~,';":;,:W <;2~:~;;'-". ,?;<,,, ftf . 1if < ..}i~~::._~ PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION Please answer the following questions in detail. activity/event, please mark it "N/A." 13~(~/s ~tf raz-~ ~l~S 2. Location of event/activity: ;t(~ bzcP ~ - t!t2So /{e.LiflN ~ ~ 2 to 4':r 2- ':J. I-ocr <XJ"C If an item does not pertain to your 1. Name of event/activity: 3. Type of event/activity (parade, assembly, sporting event, filming, etc.): ~ yJ~F <}'{~~ UV~~$.. Vf~ a{ Y.::V"M~iN'Z- If the event/activity involves movement (e.g., parade, foot race), describe the route, including starting and dispersal locations, and attach a map. 4. Name of applicant (sponsoring organization/event coordinator): -17A-:t7_ "1;vDO~ ?~~ Address: ((<3 'ft...- I-f~,' '5~. rZ<r k?t<'~~ Phone(s): ?} '"Z</ - Zi"5 tC> E-mail: Name and title of person primarily responsible for oversight of event/activity: fYU14t.-t...crcr --n~~ m~ - "'Y;r/Li4- 15'iQ4(~ ~ ~ S2:.t:m- Address: .. ~ -5'(/ > -Z- ;4:s (?~/0 -zs{ (Pi z. Phone(s): 1'Z-:;-- Ot:.{'7?- "l-l~ -f <7"2- ~- ~.:rt.?) dCXU- E-mail: (.)C)~) ~w~ CZ- '5oiztZ..t~.,u.-;:::r Cell phone, radio frequency or other means of contact during the event/activity: ""$""1--1- (Z-~Z- Vl,t4- -.l 1tt1j -co1~t:.( d~ 5. Date(s) of event/activity: ~1(yV-f s Starting time(s): Ending time(s): /b~rt-L (-.z. ~ 6. Number of people involved (including participants, staff (including volunteers), and spectators): ihe-o /NVcr~ ~oe.-ST";> le--o \/<YZ-v,u~$ If you will be using volunteers, what type of advance training will they be receiving and when? ~ ~ V~<; / ~ HA:v~ /t7U t9fZ<~~ t=vrz- 7h~ .dotS> .. Y'tzc'c:::r1Z- Vc:>Z....~~s- ~/'E- ~~ ~ ~u~ t7>rz-- "3 - ~- V~~. ... 7. Will you provide notification of the event/activity to the public and/or to adjacent/affected property owners? y~ If YES, describe who you will notify, when, and how: _ .k tf/p('r~ .., I/V\,(t:r~,...-o J'V~( b~/SDtZ-$ . "..000004 1 8. Are you planning to erect temporary structures or tents? If so, describe location, size, purpose, and if they will be heated/air conditioned: Ysf-~.;.. ~f9aTZ-/~ tUUL r;1L ~ 2 lfX> 'I. (40 "'l)(/V,I.:Jfi:..tz-; F7vhu~:"IJh-" ~ ~~4ccE.. f (};o ~ (ot) "'!?({_~~. 'Z... - Zo Y.ZD V~ 'O(,u7~ .j 12-~~ ~~' ' Temporary structures shall conform to any and all applicable building codes and other County regulations. The applicant shall obtain any required building permits from the County Building Department. If a tent is to be erected, the Fire Marshal shall be contacted to complete a life safety inspection prior to the event. 9. Do you require electric~y; if so, what is the source of your electric power? '1'25 I A- <Z.cO -If-;t.{p" 5"~ - y?~~ ~ "6-Vf//L Temporary electric power connection(s) shall conform to any and all applicable electrical codes and other County regulations. The applicant shall obtain any required electrical permits from the County Building Department. 10. Will there be amplified sound, mu~ic, or fireworks? If YES, please describe: Ytf..1 c ~(~ JU7.bt~ / ~~ ~ ~ If fireworks are planned, the applicant shall obtain approval and a permit from the applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on Noise Abatement (Code Title 6, Chapter 6.36). 11 , Will any food be sold? po If YES, the applicant will be required to submit an Event Information Application to County Environmental Health. Applicant may also be required to submit an Event Coordinator's Application and, in connection with its food vending, applicant shall submit, or require each of its independent caterers to submit, a Special Event Food Service Application to County Environmental Health. In connection with sales transactions, applicant may be required to have a CO Standard Sales Tax License or CO Special Event Sales Tax License. Contact the CO Department of Revenue for information. 12. Will you be providing portable toilets and/or hand-washing stations? tl'Z....5 If so, where will they be located and how many will be provided? q -ro-('-~ ~ z. ~1-4'l;n-trAS6- ~C"JVS mz- 14~ 3-n4.r~tfl(~~~ .Auv 7h'f- ~--ffZ6c~ '?k~ ~~ ~ ~'f!!!- fVa- ~<;nS. tJt-n-e. .k (oz;D~~~1 r-r y.-f~~ t:N~ L.{ov ~ I t-fen..lZ-;1z.t..o z...SD ~'U.J / 'I-fmIZ-. Describe the types, number and location of trash/recycle containers to be provided: _ ~~C- u~ ~-I-l t:M7uS of 'Zc:> ~o 6r~ Ji?ou--/4--tJM<ts ~'(~~) ~ Pf.,4:zA) -r~ kU- ~~. ~~,,~_ WLrlz-S.i> ~~ Trash/recycle containers and "toilets/hand-washing stations must be removed within 24 hours of the event/activity. A-.ze, Y'P~ ~~ "of4e(? "5~>. Name, title, address, e-mail and telephone number(s) of person responsible for clean up: y)(fV4- f?~~ ezZ-q-~(!)ft?- ~ee4-e.~5.1'Se( .d~~ 5Ce-rr 9t-"'5- ~1'~? ~~e S'~'$;~ 13. Will beer, wine, or other alcoholic beverages be dispensed at your event? VJf...S If YES, complete Attachment D and contact the County Clerk & Recorder's Office to determine if you need to obtain a State of Colorado Special Event Liquor License Permit. .. 000005 ') 14. Are you requesting use of any County properties (e.g., parks, trails)? fJD If YES, please specify: 15. The County may require applicant to post financial security to ensure restoration/revegetation of County property. Are you requesting road closures? AS?) If YES, please include date(s) and times: Road From To , Date Road From To . Date If road closures are approved, the pennittee will be required to publish notice of the closures in local daily newspapers at least 2 days prior to the closures. 16. If you do not require road closures, will your event/activity use any public or private roads? '{t-$ If YES, describe:::Jj1~ ~liA-n:- ~ ~v"? (~ lf~ t.mJ6.- tv~ A- a{~ ~ ~ <fie:e- "kr_'f:::r V/~c; ~ <;:J-rt..- ~-1\l 7P ~ (/VE.-:1r f~ ~ y?~~, q~t:!- cncJ~.u ~~iAJUL~5~ I'fv-}~(~P, .-::2... _ ~ Where will you provide parking? r~(.tE.-'$ tJ..>e-."r ?~~ 17. Number of spaces available at each location: ~ 4-"'07:> ~5 18. Describe any arrangements made for towing illegally parked vehicles: \~ ?1tfZ{~ /1;t-jZ-'$ Will shuttle service be provided? fUO If YES, describe shuttle service (including hours of operation) and methods to be used to encourage use of public transit: 19. Describe traffic control measures to be instituted: 6U~ ~~tf-{{~ ~ cS' ~~ ?~^.J7~ "'7~(C-~ {b ~..L;t-u- ~~ ~~. 20. How many.-e.erson!1el will be provided for security, and traffic and parking control? ~\J~ ~tr'-t .::= 0::::> ~~ ?;A(;Z.{4/1J'?_ 4{ ~ tlo,u-r1Zol.- =- '-0-55 Identify any subcontracted security and traffic/parking control service providers (name, address, contact person, telephone number(s), and e-mail): ,d.h. 5~f!-t<(l.-( C ~~~ 9~~~c.c-~~, 'Y/~,,~~ CZZr-?'S{o (f6'\t-'f::G -- _ \tt-"'/ IS l(~, .J~ vV<UL'S .z z... ~ -~ Z!1 ~ Law enforcement services will be charged out at the current hourly rate established by the Sheriff's Department and ONL Y if resources pennit. The Sheriff reserves the right to place officers and staff at the event, at the permittee's expense, if deemed necessary in the interest of public safety. For further infonnation, contact the Sheriff's Office. 21. How many and what size vehicles and equipment do you plan to use to stage the event/activity? Ple~e provide the location for staging of all vehicles and equipment. ~~ y~?~ ~~ -ff7~7 fC:(Z- 5er-oP ~ ~'784~~ A"t<- ~ 'i?~(jkr~_ .p~ ~~ .~ 000006 '). 22. Are you planning to use fixed wing or rotor wing aircraft for any aspect of the event/activity? If YES, please describe: Y<r"'l I 'J \./ 23. Describe any special requirem~~ts or a~ects of your event/activity that have not been covered above: ~ *** ALL APPLICANTS: Please complete the attached Safety and Operations Plan or provide a separate document containing all of the required information (see Attachment Al. A Safety and Operations Plan is required for planned events/activities because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any demand for services generated by a planned event/activity should be alleviated ahead of time by the event sponsor or organizer. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriff's Office upon review of the Safety and Operations Plan. I certify that I am an authorized representative of the applicant, ~~ ~y ?~tf ~~rM~ and have the power to execute this application on behalf of the above. named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that any Temporary Commercial Use/Special Event Permit that I receive shall be subject to the following terms and conditions, in addition to those specified in the Administrative Determination/BOCC Resolution granting the permit: A. The County may revoke a Temporary Commercial Use/Special Event Permit prior to or during the event if the permittee violates any of the conditions of the permit. B. The County may require the permittee to participate in a post-event debriefing with referral agencies, affected citizens and other interestedlinvolved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. E. The permittee shall adhere to all representations made in the application and in public meetings. O~ Signature 01 Authorized Representative of Applicant ~ ~ CYU- :::>~ Print Name ~ \(~r-:x- "lAtz~ Title ~ (Ot.(~ 2- '5'vt1ll ~ b ( ) Address .. 000007 A ATTACHMENT D Complete if liquor will be served at your event. A State of Colorado Special Event Liquor License Permit (if required) must be applied for with the County Clerk's Office. This permit process takes 30 days and is ONLY issued to incorporated, non-profit organizations. Proof of Liquor Liability insurance, with a $1,000,000 limit, must be provided. Please indicate Yes/No to the following questions if liquor is to be served at the event. Will there be: YES NO a. Non-transferable Legal Age Identification bracelets? ~ b. TIPS (server) training for bartenders and caterers? E c. A designated "Family Friendly" seating area? K d. Inclusion of Tipsy Taxi in the planning of event? K e. Provision of alternatives to alcohol; free non-alcoholic ~ drinks for designated drivers? f. Free water and ice available? g. Cessation of alcohol service at predeterrl)ined point prior f to the end of the event? What time? -1L 11M- h. Food available at all times? i. Training of security staff and volunteers on friendly ~ intervention? j. Prohibition of use of alcohol or drugs by staff and K volunteers while on duty? k. A designated smoking area? JL I, A designated medical detox area on-site? ~ m. Other: ~-r- tn..) e:J <:1"2Z..- 1n/10/~ '. 000008 \ "0M~~ 1 ~ 11 ~;.. a~ ~ J~ .~ ~ ~f- ~ >- f~! ~ \1.1 [ ()~J. ~ a --- ~\~ ~!~ t ~ ~ b~ \f\ ~1 \\f\~ dnJ.VW 0&)1. 01 ~ )( ~ I ~(J . ~ ~ () -- .. ~ ~ Q> -. 0 \ J- " ~ l~ ~ "I!il ~ .zlfl ] t7 ~ o~ ~ --..> J \n ~~ '2 ~~ ~ ~p ~ Cl "'";:::' I 00['01 ...... 0 J : , '. - I - I ~) ~ J \J ~ ~ ~ ~ I ~ ~ ( J ( J ! <t { ~ \.\.\ ( ~ ~ ~ ~ '2 ~ t~ ~ ~ -- \f) .\ 0 001 ~ ~~ ~~ ~l ~ \\ ~ ~ ~ Ma~ 09 07 11:2010 McGowan 8. Assoc 9709238505 10.3 Cfd-3 - S-50 b A.C9Rij~....i!:'i~!~:f3~.i,~.'.;~.i\.tJ;1E:::i.'0:~:'..!:~;lii~1.~:I'~N1:i.'.:'f:Ni.i'I:.~:~fiJ.~.~;:'i'.:. PRODUCER Lauri eA. Ciani HUB International Southwest 455 Gold Rivers Ct Ste 1 Basalt, CO 81621 Agency 970-927-5320 INS U RED The Buddy Program 110 East HalJam Suite 125 Aspen CO 81611 fax 97 0 - 92 7 - 513 0 COMPANY B COMPANY C COMPANY D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH .r HIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I CO I TYPE OF INSURANCE I POLICY NUMBER LTR I I A GENERAL LIABILITY I PGA 0000099 X COMMERCIAL GENERAL LIABILITY I L ~ CLAIMS MADE [2[J OCCUR ~1 OWNER'S & CONTRACTOR'S PROT : ~UTOMOBILE L1ABILI;V I ANY AUTO ALL OWNED AUTOS j_. SCHEDULED AUTOS R HIRED AUTOS ~I NON.OWNED AUTOS I GARAGE LIABILITY R ^"' ^"m hXCESS LIABILITY UMBRELLA FORM I OTHER THAN UMBRELLA FORM , I WORKERS COMPENSATION AND EMPLOYERS' LIABILITY THE PROPRIETOR/ PARTNERS/EXECUTIVE OFFICERS ARC. OTHER II POLICY EFFECTIVE I POLICY EXPIRATION DATE IMM/DD/YV) I DATE IMM/DD/YYI ~o106/2006 rOIO./20.' I . . LIMITS GENERAL AGGREGATE , PRODUCTS - COMP/OP AGG I PERSONAL & ADV INJURY I EACH OCCURRENCE ! FIRE DAMAGE (Anyone fireJ $ 3000000 $ 3000000 1000000 1000000 s 100000 $ exc 1 uded BODIL Y INJURY [Per pe r50nJ BODILY INJURY j (Per accident) , PROPERTY DAMAGE I AUTO ONLY - EA ACCIDENT I OTHER THAN AUTO ONL y, I I EACH ACCIDENT I s 1-- --AGGREGATE i $ EACH OCCURRENCE I $ I AGGREGATE I s DESCRIPTION OF OPERATIONS/LOCATJONS/VEHICLESISPECIAL ITEMS the certificate holder i9 named additional insu~ed as L~le~r interests may appear. PITKIN COUNTY 530 E. MAIN ASPEN, CO 81611 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE ApqRt);~S.;s:flj9$r'. ... . .... . @dS1l2'!l9~.~ ~. ~ 00181 '. ".:: .~:.: ;::.; EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, ~;~~h.~R~~~i~~ILf~GclioNno1?N~~~CL IMPOSE NO OBLIGATION OR LIABIlITY OF ANY ~I UPON TH~ COMPAN. IT!l AGENT! OR REPRESENTATIVES. I AurHORI~e~B_~ E~~re~l1L ..:.::.::,'. ...."...-...'....-'.....:.::;:....' ,.. .0.. ... ... .....:i!y4~QFtP:iC*.Fifip~AtlqNd ~~a.. 2007 Boogie's Rock 'n Roll Bash SPECIAL EVENT SAFETY AND OPERATING PLAN Description: The Boogie's Gala is an opportunity to experience a wonderful piece of property on McClain Flats Road with views of Aspen Highlands, Pyramid Peak and the Snowmass mountains. A silent auction, a live auction, a sampling of foods from 26 of the valley's finest restaurants and dancing will be the evening activities. On Thursday, July 5th, Boogie Weinglass is opening his home to patrons of this event in hopes to raise over $900,000 for the Buddy Program ...because every child needs a mentor. Schedule: 6:00pm 8:00pm 9:30pm 11 :OOpm 12:00am Cocktails, hors d'oeuvres, Silent Auction Live Auction then Dinner and dancing Dancing and Dessert last call Party is over Participation: 600 participants are estimated for 2007 Event History: 2006 = 620 2005 = 590 2004 = 520 2003 = 460 2002 = 420 2001 = 350 2000 = 280 Event staff: 100 Impacted Areas: 1 650 McClain Flats Road, Private Residence Sponsors: several local businesses Organizer: Quality Time Events (QTE): Dina Belmonte and Joel Scott Quality Time Events is responsible for the organization of this event. We have organized the following events in Aspen: Boogie's Gala Event 2001- 2006 Boogie's Diner Buddy 5 Mile 1992 - 2001 Race for the Cure@) 1993 - 2001 Hard Rock 'n Roll Run 'n Ride 1993 - 1997 Ride for the Pass 1995 - 2001 Ducky Derby Waddle 1995 - 2000 Rocky Mountain Institute 20th Anniversary Picnic 2002 Prevention: the Buddy Program has secured 1 million dollars worth of general liability insurance for all involved parties. They include: Boogie's, Pitkin County, The - 000012' Buddy Program and Quality Time Events. As determined Pitkin County Risk Management, this event is now required to purchase Liquor Liability Insurance. Pre-Event planning: The experience of previous events has helped with the identification of possible and actual problems with this type of function. Each year after the event is over, a review of procedure is completed and recommendations implemented. 1. QTE consulted Sheriff Tom Grady in 2001 to help develop this safety plan. 2. In April, we notified the Aspen Ambulance District of all of our summer events, as per their protocol. 3. Event site manager, Nathan Rung, will mark any hazards around the yard that he determines harmful. 4. The event directors will meet with all event volunteers prior to deployment, to review their specific responsibilities, which include crowd control, site layout, the responsible serving of alcohol and emergency response. 5. The events organizer's safety training is limited to Advanced First Aid and CPR. Therefore, QTE has enlisted the assistance of EMT basic life support personnel on site. 6. Global Clearspans will set up the tents with the required emergency lighting and fire extinguishers as per the fire marshal demand. 7. The Fire Marshal himself will inspect the site on event day. 8. Cellular phone service works in this area. 9. The Buddy Program is providing volunteers for all aspects of the event to include: security, bussing tables, silent auction, food stations, site set-up and clean- up. Emergency Response Plan: the Accident Detection/Dispatch procedure is as follows: · Medical personnel will be stationed in the silent auction tent with a first aid kit and a Ski Company radio. · The event directors and event organizers will each have a Ski Company radio. · There will be several security personnel around the event site. In the case of an emeraency, or notification from a participant, a volunteer will notify the Point of Contact for help. · The volunteer will ask the person if he/she requires any aid. If the person is injured and needs medical attention, the volunteer will request medical personnel to that location and stay with the injured person. · The EMT will attend to the injured participant as best they can. From this first response effort, they will attend to basic first aid and determine any transportation requirements for the participant. If an ambulance is required, the EMT will tell the Point of Contact to call 911. · 000013 Communication: the Aspen Skiing Company has provided radios for event communications. One frequency will be used; it will be the communication link between an accident and a cell phone or land-line phone call to enact a 911 emergency response from dispatch. Aid: water is being donated by Fiji Water and food is served from 6:00pm until 9:30pm. Toilets: 2 portable toilets will be located outside the garage for Valet & Staff; 2 portable toilets will be outside the southwest corner of the main tent for restaurant staff; and the 24 foot United Site Services "Presidential" comfort station toilet trailer will be between the main tent and gymnasium. Traffic Control: the event has hired Jay's Valet service to attend to parking on private property, not on McClain Flats Road. Parking: participants will drive up to the party entrance and release their vehicle to the valet. The valet will park the vehicle in Boogie's mowed pasture/field. The pasture could hold over 400 vehicles. Weather Contingency Plan: the event is impacted very little by weather, but if severe weather conditions occur, this event can be canceled. Emergency access routes: the emergency access route for the event is McClain Flats Road. Boogie's Disco Bash 2007 Event Phone List: Event Director Dina Belmonte Primary Point of Contact ( cell phone) Event Director Joel Scott Secondary Point of Contact ( cell phone) Buddy Program Director Cathrine Anne Couch (cell Phone) Buddy Program Events Natasha Long (cell Phone) 927-0497 379-1222 923-8965 948-6944 920-2130 319-6200 920-2130 31 9- 1 706 Medical Inventory: 3 First Aid Kits with standard first aid supplies (food prep area, volunteer tent and EMT personnel) EMT personnel in the Silent Auction tent · 000014 fU/fcORjj~""':,,: :-:::::.:.:,;;.:.:.;.;.:.:.:.:.:-;.;.;.;.:-:-:.;.;-;.:-:.;.:.:.:-:.:.:.:.:.:,:.:.~~::::':.., ..... ... ...........:.:." ............:.........:...:..................:~~~i:~I~!I'lliiiii~i.I::"::'::..:'.':.:;:::::::~.~:;I:':ll:~l.lllli... :.:.:.:...:. ~::III[....:.:..".,....ii::D;;~~~;;;.......:; THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONl. Y AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE CO~NN United National Insurance Company A Agency PRODUCER Laurie A. Ciani HUB International Southwest 455 Gold Rivers Ct Ste 1 Basalt, CO 81621 970-927-5320 INSUfEO The Buddy Program 110 East Hallam Suite 125 Aspen CO 81611 fa.x970-927-5130 ~NN Mount Vernon Fire Insurance CompaJ B COMPANY C .........................................................toMOANY THIS IS TO CERTIFY THAT THE POllCtES OF INSURANCE LISTED BElOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM DR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AfFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXClUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAlO CLAIMS. ~ I TYPE OF..stIRANCE I POLICY NUMBER I =~~ I ~ ==~ I U~ A GENEIIIoLUA8IlJTY AGA0000098 0/06/2005 0/06/2006 I GEHERALAGGREGATE 1$ 3,000,000 COMMERCIAl GEHEfW. UA8IUTY I PRODUCTS. COMPIOP AGG I $ 3, 000 , 000 ClAIMS MADE D OCCUR I PERSONAl & AnV INJURY I $ I, 000 , 000 OWNER'S & CONTRACTOR'S PROT I EACH OCCURRENCE . -I $ I, 000 , 000 I FIRE DAMAGE (Any one firel-r; 100 ,000 I MED EXP IAny one person! I $ 5000 I COMBWED ~ UMIT I $ I eODIl Y INJURY I $ (Per personl IIlODlL Y INJURY I $ (Per accident) I PROPERTY DAMAGE I $ I AUTO ONLY. EA ACCIDENT 1$ I OTHER THAN AUTO ON!. Y: I I EACH ACCIDENT I $ I AGGREGATE I $ I EACH OCCURRENCE I $ AGGREGATE I $ I 1$ I I WC STATU. I 10TH. I TORY LIMITS ER I EL EACH ACCIDENT I $ I EL DISEASE. POLICY LIMIT I $ I EL DISEASE. EA EMPlOYEE I $ AUTOMOllIl.E UA8lUTY NN AUTO t ALL OWNED AUTOS . SCHEDULED AUTOS ; HIRED AUTOS NON-OWNED AUTOS FrUA8llJTY R ANY AUTO RCES5 UA8IlJTY UMIlAELlA FOAM . OTHER THAN UMBREllA FOAM WOAI(ERS COMPENSATION AND EMPLOYERS' UA8lUTY THE PROPRIETOR! PARTNERSIEXECUTIVE OFACERS ARE: BOTHER. 1 specJ.a event R'NCL EXCL liqlia2006 17/06/2006 17/07/2006 liquor liability 1,000,000 DESCRIf'TlON OF OPERAnONS/lOCATIONSNEHlClES/SPEaAL ITEMS the certificate holder is named additional insured as their interests may appear. ::mmn~~tm::ftg~::w:i::;;:::::::?::II::::::;;::::::;?:,:;;:Iili:;tI:t?::::::I:::f.Jl]WM&.~;ifijJ.i~]ijM@_#}j~JJ1wM&ii~iil];~i~jMH!if&.1~~]Mi:M:;;:;i:::::;:::~:1:@;j~@r{~I:;:;: PITKIN COUNTY 530 E. MAIN ASPEN, CO 81611 SHOUlD AK'f OF T1fE ABOVE DESCRIIlED POUClES BE CANCEWD 8EFOIlE THE EXPIRAnON DATE THEREOF, THE ISSUWG CO~ANY WIll ENDEAVOR TO MAIL 10 DAYS WflITTEN IIOTlCE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 'I1J'CIavs notice for non-paYllll!nt BUT FAkuRIe TO MAIl SUCH NOTICE' SHALL IMPOSE NO OIlUGlmON OR LIA8IUTY OF NIV 1l;1NO. UPON THE COMPAK'f, ITS AGENTS OR REPllESENTATIVES. :i~~,:'iiJt.'krt'.t'.ic~tWrj,::,,:,:::?i,::j,::::::,,:?::?r:@??:?i?M?::?i::;:;:*'=,igj~j?::;:~t::,~t:mWM:,,~?:~;~~;;:~~::~::::;;;~::::;::::i:f.=:~:~::::,:::'='=::'~t$~i:iiiOi~~:;pJ~::~...~ 000015 May 2, 2007 Box 5032 Aspen, CO 81612 970-923-8965 Aspen/Pitkin Community Development 130 S. Galena Street Aspen, CO 81611 Dear Comm/Dev, Please find enclosed the special event permit application for the July 5th Boogie's Bash for the Buddies and all the attachments. The fire marshal advised me of his concerns and how Peak Tent & Party Rentals can and will rent me the appropriate signage, emergency lights, and fire extinguishers for the temporary structures. He will also inspect our set-up on July 5th. The sheriff's department asked about traffic and neighbors. He is satisfied with the valet parking solution on private property and notifying the neighbors with a letter and an invitation. I will complete the special food services event permit with Environmental Health in the next month. It requires information from the restaurants that I am still collecting. .. Thank you very much for your attention to this special event. Sincerely, - (J)(Z~ Joel S ott Event irector ,. 000016 Box 5032 Aspen, CO 81612 970-923-8965 May 2, 2007 Pitkin County Board of Commissioners 506 E. Main Street Aspen, CO 81611 Dear County Commissioners, The purpose of this letter is to request the $463 special event permit fee be waived or reimbursed for the 2007 Boogie's Gala. As you know, this special event is a charity benefit with all the proceeds going to The Buddy Program, a non-profit 501 (C)3 organization. Established in 1974, The Buddy Program serves young people throughout the Roaring Fork Valley through mentoring and support programs. Thank you very much for your consideration. Sincerely, ~ 000017 23730 e CtMUNITY DEVELOPMENT DEPARTMENT 130 South Galena Street Aspen, Colorado 81611 (970) 920-5526 Pitkin County Land Use: Board of Adjustment County Land Use Code Flat Fee 172 159 174 162 169 160 175 210 LUCO 1 211 194 208 198 190 209 206 170 105 120 195 115 150 110 130 152 158 155 165 PZ005 185 IS 161 B1202 B1203 Zoning and Sign Public Notice+ Planning Enforcement Hearing Officer Referral Fees: Airport County Clerk County Engineer Environmental Health Historic Housing Land Management Redstone HPC Wildlife Officer Building Fees: Board of Appeals Building Permit Electrical Permit Energy Code Review Mechanical Permit Plan Check Plumbing Permit Reinspection A VFD Fire Marshal BFD Fire Marshal Other Fees: Use Tax Copy Master Plan Copy Park Dedication GIS Requirements Housing Impact Fee Road Impact Fee School Impact Fee TOTAL NAME: ADDRESS/PROJECT: PHONE: CHECK# CASE / PERMIT#: DATE: ~ /"'--' ~ U/ (.Ox 'Gy- INITIAL: