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HomeMy WebLinkAboutpitkin.planning.2735135DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat copies (llxl'n ~ ''~ ... ......................... ......p. ,: `: ~.. 1~AC'1`ffaN; ;,, ~ 8/17/2006 vr~r-r~rnvvEtccrs~~c,~ ::.. °.. ' ...,. ..,. ~ r., GA$'C`Yp ; Special Event Permit -Minor _ C,A~ ~, " cash ~r~x ~ _ cAS°r,~s:~ 77-2006 ,.._ ... 2006` .. ~. ._ ... casi~ ~rPS; l ~~~ ~nc~x. ~ 1.,, .. ... ,„ i~ateScarYrred ~ 12/01/06 ,. ,,. < -Fite (~ocati~rra« Mile fider box #73 r, ""' ADMINISTRATIVE DECISION OF THE ~OMMIJNIT'Y' bEVELOPMENT DIRECTOR OF PTTKIN COUNTY, COLORADO, APPROVING A TEMPORARY USE/SPECIAL EVENT PERMIT FOR THE CITY OF ASPEN TO CONDUCT THE ASPEN HIGH COUl~TRY TRIATHLOl~ C~1V AUGTST~19TH, 2006 Administrative Decision No~-2006 RECITALS A. Pursuant to Subsection 3-200-030 of the Pitkin County Land Use Code, the Community Development. Director of Pitkin County, Colorado ("Director") may approve a Temporary Commercial Use/Special Event Permit for non-commercial activities or special events. B. The City of Aspen (hereafter, the "Applicant") has applied to the Director for approval of a Temporary Commercial Use/Special Event Permit to conduct the High Country Triathlon on August 19~`, 2006 from 7:OO.to 12:00. The triathlon will be a race consisting of bicycling, running, and swimming. The event has proposed to close Maroon Creek Road for the bicycling portion of the triathlon. The BOCC approved the Maroon Creek Road Closure during a work session June. C. The Applicant has provided a Certificate of .Insurance demonstrating adequate General Liability coverage (and naming Pitkin County as an Additional Insured) satisfactory to Pitkin County Risk Management. The Applicant has also public noticed the Maroon Creek Road closure in the local newspapers and on the Forest Service website. D. Parking will be provided at the Music School Campus and approximately 300 participants will be ' involved in the event. The United States Forest Service was made aware of the event however provided no comments. RFTA has committed to not provide bus service at the time of the event. Liquor will not be a component of this event. E. This application was referred to the County Sheriff, Emergency Manager, Human Resource Risk Manager, Environmental Health, and Forest Service. Referral comments were received by the Sheriff, Environmental Health Department, and Emergency Manager in support of the application with no objections. F. The Director finds that, to the extent applicable, the application complies with the standards in Subsection 3-200-030 of the Land Use Code. NOW THEREFORE BE IT RESOLVED by the Community Development Director of Pitkin County does hereby grant approval for the Aspen High Country Triathlon Temporary Use/Special Event Permit subject to the following conditions: 1. The Applicant shall adhere to all material representations made in, or in connection with, the application, including but not limited to its Safety and Operations Plan. 2. The Applicant will provide Pitkin County Risk Management with satisfactory evidence of General Liability insurance. The insurance shall include an Each Occurrence limit of $1,000,000 and a General Aggregate limit of $2,000,000 prior to the event. Pitkin County shall be named as an Additional Insured under the policy. 3. Prior to commencement of the event, the Applicant shall provide the Pitkin County Sheriff's Office with the radio frequencies, satellite phone numbers and all other contact information in the event of an emergency. APPROVED this I~ ~, day of August, 2006 Cindy I-Iouben Community Development Director PID# 27 ~-135 P078-06 ,~I- DATE (MM/DD/YY) ~ ; ACORD~, CERTIFICATE IOF LIABILITY INSURANc;,~ 08,21,06 F~ r^ PRODUCER LIC #x/A 1-303-757-5475 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION CIRSA ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 3665 Cherry Creek North Drive ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Denver, Co 80209 I INSURERS AFFORDING COVERAGE INSURED IINSURERA:prinCetOn ExCesB & Surplu8 Lines Ins CO City of Aspen I` INSURER B: 130 South Galena Street IINSURERC: Aspen, CO 81611 I INSURER D: I I INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSIIRANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION • • - ~ i /r1r1M'1 LIMITS A GENERAL LIABILITY 64-A3-EX-0000026-00 01/01/06 01/01/07 EACHOCCURRENCE $ 5,000,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Anyone fire) I $ 5, 000, 000 X CLAIMS MADE OCCUR - - -- - - - - - --- - I MED EXP (Any one person) I $ 0 X $lOm E&O Aggregate PERSONAL&ADVINJURY $5,000,000 GENERAL AGGREGATE I $ GEN'LAGGREGATELIMITAPPLIESPER: IPRODUCTS-COMP/OPAGG $ 5,000,000 POLICY ~ PjFt° ~ LOC A AUTOMOBILE LIABILITY 64-A3-EX-0000026-00 01/01/06 01/01/07 COMBINED SINGLE LIMIT X ANY AUTO (Ea accident) $ 1,500,000 ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY $ (Per person) HIRED AUTOS NON-OWNED AUTOS BODILY INJURY $ (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY I AUTO ONLY - EA ACCIDENT $ ANY AUTO EA ACC ~ $ OTHER THAN AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE ~ $ OCCUR ~ CLAIMS MADE AGGREGATE I $ ~$ DEDUCTIBLE I $ .RETENTION $ I I $ WORKERS COMPENSATION AND I TORY LIMITS OER EMPLOYERS' LIABILITY E.L. EACH ACCIDENT I $ E.L. DISEASE - EA EMPLOYEE) $ E.L. DISEASE -POLICY LIMIT $ OTHER S S S DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Certificate Holder is Additional Insured. With reagrd to Aspen Triathalon CERTIFICATE HOLDER Y ~ ADDITIONAL INSURED; INSURER LETTER: A CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION Pitkin County Community Development DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Michael Kraemer 130 So. Galena St. IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Aspen, CO 81611 AUTHORIZED REPRESENTATIVE J- I USA I ~~~, ~yu~rtef~. ACORD 25-S (7/97) mmchugh O ACORD CORPORATION 1988 4760882 C t Michael Kraemer Page 1 of 1 From: PALMERARCH@aol.com Sent: Friday, August 11, 2006 11:03 AM To: Michael Kraemer Cc: jboyle@sopris.net; Swcstan@ao-.com; haroldk@triton.net; HEROESCHEL@aol.com; Jzabr@aoLcom Subject: Sopris Mt. Ranch Lot 52 Michael The Sopris Mt. Ranch Homeowners Association Board has reviewed the Dupre Minor Amendment to a Development Permit ~ Special Review for a Caretaker Dwelling Unit application and has no objection to it. Warren Palmer, Architect to the Sopris Mt. Ranch 8/17/2006 MEMORANDUM TO: Joe Disalvo, Ellen Anderson, Ed VanWalraven, Carla Block, and Martha Moran FROM: Mike Kraemer, Planner ~~~ DATE: July 31St, 2006 RE: Ashen High Countrv Triathlon. Special Event Permit Application. The City of Aspen has proposed the Ashen High Country Triathlon for August 19th from 7:00 - 12:OOPM primary being held at the Aspen Rec. Center. Attached for your review is a copy of the Application and Safety and Operations Plan. Please pass your comments and concerns along to me by August 15t". The most significant aspect of this event is the proposed closing of Maroon Creek Road from Highlands to the Maroon Bells from 7:OOAM - 12:OOPM. The BOCC was made aware of this event, Specifically the road, at a work session in June. The BOCC approved the road closure subject to comments and conditions from the Special Events Committee. The Applicant has stated that the City of Aspen Special Events Committee has reviewed and approved this proposed event in May. Quick overview • The contact for this event is Sandra Doebler, Phone #: 429-2093 • Approximately 300 people (including volunteers) will be in attendance; • Parking has been proposed at the Music School Campuses; • Three 10'x 10' tents will be constructed; • Food will be served through "Champs" (concession stand at ARC) • Restrooms will be made available at the Rec. Center with trash and recycle containers; • Liquor will not be a component of this event. Issues/Concerns • Parking and access to the ARC. • The Forest Service was made aware of the event and has been referred for comments. • Dan Blankenship of RFTA was contacted on June 23, 2006 concerning the event. RFTA has committed to not provide service to the Maroon Bells at this time due to concerns with possible collisions between event participants and buses. Please respond to this email by August 15, 2006 970.920.5482 michaelknu,co.hitkin.co.us l MEMORANDUM TO: Lance Clark, Hilary Smith, and Board of County Commissioners FROM: Mike Kraemer, Planner DATE: June 23~, 2006 RE: Proposed Maroon Creek Road Closures for the Aspen/Snowmass Ride for the Cure and Aspen Hiah Countrv Triathlon, Special Event Permit Application. Two special event applications have been submitted by the City of Aspen that propose to close Maroon Creek Road. The proposed events are as follows: (1) Aspen High Country Triathlon; and (2) Aspen/Snowmass Ride for the Cure. Quick overview for the Aspen High Country Triathlon-August 19~', 2006 • The contact for this event is Nancy Lesley with the City of Aspen; • Approximately 300 people (including volunteers) will be in attendance; • Maroon Creek Road (from Highlands to the top of the Bells) has been proposed to be closed from 7AM to 12PM; • The Applicant submitted a detailed safety and operations plan with the application. Quick overview for the Aspen/Snowmass Ride for the Cure-September 9a', 2006 • The contact for this event is Nancy Lesley with the City of Aspen; • Approximately 500-600 riders will participate in the event; • Similar to the event proposed above, Maroon Creek Road from Highlands to the top of the Bells has been proposed to be closed from 7AM to 12PM. • The Applicant submitted a detailed safety and operations plan with the application. Additional Information An email was forwarded to me from Martha Moran of the Forest Service (Attachment A) that voices concerns about the road closure. Nancy Leslie has acknowledged that the City of Aspen can address concerns of the Forest Service. Dan Blankenship of RFTA was contacted on June 23, 2006 concerning the two events. RFTA has committed to not provide service to the Maroon Bells at this time due to concerns with possible collisions between event participants and buses. Attachments; A. Email from Martha Moran of the Forest Service. Page 1 of 1 e Michael Kraemer From: Nancy Lesley Sent: Wednesday, May 24, 2006 1:28 PM To: Michael Kraemer Cc: JefF Woods; Sandra Doebler Subject: Aspen High Country Triathlon Hi Michael, Could you please amend our special events permit request form to reflect that we would like to close Maroon Creek Road from lam until noon on Saturday, August 19, 2006. We wouldlke the road closed from Highlands to the top of the Bells. RFTA will not be allowing bus services during this time (actually gam to noon) as their Risk Manager/Liability Insurance won't allow it, and the Forest Service feels they would need to open the road to all vehicles if RFTA is not running. This is an extreme hazard to our participants as we will have vehicles on the road where drivers are more concerned with looking at the views than paying attention to the road. I am more than willing to work with each entity on getting this word out and working with them to ensure they feel OK with this decision. Please let me know what other information you would need to come to a decision. Thanks Mike! Nancy Nancy Lesley Director of Special Events and Marketing City of Aspen (p) 970.429.2092 (f) 970.544.9447 www. asp enrecreation. com ~`o ~~~~v ~ \s~~ ~ ~~ ~~ ~~ ~~ ~~k~ 6/21 /2006 ~~ f ~ ,. ~;~~ ~~ ~~ ~ PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT ~ TEMPORARY COMMERCIAL USE!$PECIAL EVENT PERMIT APPLICATION , Please answer the following questions in detail. if an item does not pertain to your activity/event, please mark it "N/A. " 1. Name of event/activity: 2 3 L tion f eventlactivity: ~e-'1 C_ ilf. .~ 01/1 ~O.l U T~pe~of event/activity (parade, assembly, sporting event, filming, etc.): U ~nr~ D P ~P~_S~fY' ~ ~ ~ . ~1,~.1i,'vv~ 1-f ~nnA '~ n If the event/activity involves movement (e.g., parade, foot race), describe the route, including starting and dispersal locations,. and attach a'map'. 4. Name of applic,~nt (spo~ ring organizat~n/eve t coordinator): ~~ Address: 1~~~ C.p~' f1~5 ~~-1/l. ~'-~'~ o,~n at to . rY_ - ~ Phone(s): a `-~ (~ ~ L-4,"~t. - ~G ? E-mail: ~ ~/'- a rk ~ ~~~P_r~l . CU ,11 C Narp~and titperson pr'marily responsible for oversight of event/activity: - ,Address: t~j ~(' ~{'~. ~ :~%~. ~ Phone(s): ~ .-.Q_`7f)" Ll a.~'t - r~-G~~1~ E-m a i I : ~, Ccn G~l,,l~pQ. ,~ C`~,,, . /1 ~, Pc~r.~iv1 (01 .. ( ~ C Cell phone, radio fre uency or btffer means of contact during the event/activity: 5. Date(s) of event/activity: ~'1 1 Gi ~ r~~~-P . ~ ~ _ _._ .. Starting time(s): '-7 GYV't Ending time(s): t~ ~OY1n - , 6. Number of peo le involved (including participants, staff (including volunteers), and spectators): ~(° If you will be using volunteers, what type of advance training will they be receiving and wh n~ ~dLrt~,~~,.i~~~w~.~~ ,gt ~ ~~ -~~~ cam- . U 1 7. Will you provide notification of the event/activity to the public and/or to adjacent/affected property owners? c~ Q.~ If YES, describe who you will no 'fy, when, and~o~w: ,~ :,"',~ ~ .~ 1J U 8. Are you planning to erect temporary structures or tents? If so, describe location, size, p rpose, and if they will b_ heated/air conditioned: ~ ~_1_._ ivt.. ~ ~ YQ t~U Ili ~ i.~n rn Temporary structures shall conform to any and all applicable building codes and other County regulations. The applicanf shall obtain any required building permits from the County Building Department. If a tent is to be erected, the Fire Marshal shall be contacted fo complete a life safety inspection prior to the event. Do you require electricity; if so, what is the source of your electric power? ~~ _ Temporary electric power connection(s) shall conform to any and all applicable elecfrical codes and other County regulations. The applicant shall obtain any required electrical permits from the County Building Department. 10. Will ere e amplified so nd, music, or fireworks? If YES, please describe:. /~i Q ~.dd~d .~~~.yt(D r" - G-~.0.~!~~Y~2~T If fireworks are planned, the applicant shall obtain approval and a permit from the applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on Noise Abatement (Code Title 6, Chapter 6.36). 11. Will any food be sold? ~~ If YES, the applicant will be required to submit an Event Information Application fo County Environmental Health. Applicant may also be required fo submit an Event Coordinator's Application and, in connection with its food vending, applicant shall submit, or require each of its independent caterers to submit, a Special Event Food Service Application to County Environmental Health. In connection with sales transactions, applicant maybe required to have a CO Standard Sales Tax License or CO Special Event Sales Tax License. Contact the CO Department of Revenue for information. 12. Will you be providing portable toilets and/or hand-washing stations? -[-~-- If so, where will they be located and how many will be provided? _r . Describe the t pes, number and loc~ tion of trash/recycle containers to be provided: _ .~ r ~ ~ l ~ '~'~ ~ ~~~ D .Ga-xC.~..,e - T ohs,- P t., r; (n flu 9 DA c~`~-P•ts~F=t~.~, . ~ Trash/recycle containers and toilets/hand-washing stations must be removed within 24 hours of the event/activity. , e, title, address e-mail and telephone n y~~q~~ber(s) of persof~ re~spon~sible for clean up: t~ C cam,, 4 Q n ~n ~.. 13. Will beer, wine, or other alcoholic beverages be dispensed at your event? 2 ''"~ if YES, complete Atfachment D and contact fhe County Clerk & Recorder's Office to determine if you need to obfain a State of Colorado Special Event Liquor License Permif. 14. Are you requesting use of any Co my pro~ertie~,(e.g., parks trails)? ~ I Y S, please specify ,~ ~, ~°.~.,~,L he County may require applicant post financial security to ensure restoration/revegetation of County property. 15. Are you requesting road closures? ~ If YES, please include date(s) and times: Road From To ,Date Road From To ,Date If road closures are approved, the permittee will be required to publish nofice of the closures in local daily newspapers at least 2 days prior to the closures. 16. If you do not require road closures, will y~o~r event/activity se any ublic or private roads? If YES, describe: V Y I/~,tJ~ ~.~_ r~~~C .~~ v 17. Where will you provide p rking? ,~i~ ~~5~~~ T~a~~-~ r~/( .~ Number of spaces available at each location: ~~~ ~' A" Des ribe any arr ngements m e for towing illeggl~y~arked vehicle: y - 18. Will shutt servic be rovided? ~C~ES, describe shuttle service (inc~lu~g ' hours of operatio and methods to be used to encourage use of public Transit` 19. 20 Desc~rib~e traffi U ~ ~ How an pers noelLw-ill,,be f~rovided for security, and traffic and p rking control? _ v Identify any subcontracted security and traffic/parkin.g control service providers (name, address, contact person, telephone number(s), and e-mail): Law enforcement services will be charged ouf at the current hourly rate established by the Sheriff's Departmenf and ONLY if resources permit. The Sheriff reserves fhe right to place officers and sfaff at fhe event, at the permitfee's expense, if deemed necessary in the interest of public safety. For further information, contact the Sheriff's Office. 3 21. How many and what size vehicles and equipment do you plan to use to stage the event/activity? Please provide the location for staging of all vehicles and equipment. - ~~~~ ~ ~.,.. 22. Are you planning to use fixed wing or rotor win aircraft for any aspect of the event/activity? If YES, please describe: 23. Describe any special requirements or aspects of your event/activity that have not been covered above: *** ALL APPLICANTS: Please complete the attached Safety and Operations Plan or provide a separate document containing all of the required information (see Attachment A). A Safety and Operations Plan is required for planned events/activities because.the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any demand for services generated by a planned event/activity should be alleviated ahead of time by the event sponsor or organizer. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriff's Office upon review of the Safety and Operations Plan. I certify that I am an authorized representative of the applicant, `~ and have the power to execute this applicatio o beha f f the above- named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that any Temporary Commercial Use/Special Event Permit that I receive shall be subject to the following terms and conditions, in addition to those specified in the Administrative Determination/BOCC Resolution granting the permit: A. The County may revoke a Temporary Commercial Use/Special Event Permit prior to or during the event if the permittee violates any of the conditions of the permit. B. The County may require the permittee to participate in a post-event debriefing with ,_ referral agencies, affected citizens and other interested/involved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions of the permit. D. If a major incident or emergency occurs in the County during. the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. E. The permittee shall adhere to all representations made in the application and in public meetings. 4 ~~~ _ Si ature o Autho ' ed Representative of Applicant ~ ,,~ Print Name Tit Address 5 ATTACHMENT A A SAFETY AND OPERATIONS PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council for additional information or direction regarding these requirements. • Is this acorporate-spon~sorped event for profit? ^ or anon-profit event? ~ (Check one.) C~(~~~(y>Yl'~Q~ / The following statements assess the level of risk to the participant/citizens of the County by the event and its potential to affect normal public safety resources. (Check appropriate boxes.) YES ^ NO A) Does the event pose risks to the individual participants and public safety? ~1 YES O NO B) Does the event occur in wilderness, swift water/open water or l" mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered YES, then the applicant may be required to post financial security with the Sheriffs Office. AI! participants of an event are encouraged fo purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs-DOLA Grant. A Safety and Operations Plan must be completed by al! applicants. It can be written in outline format. It should: Outline, in detail., all of the activities, risks, or other safety issues associated with staging or participating in your event. 2. Outline, in detail, the safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers/frequencies (e.g., cell phone, radio). Where will this individual be -- located during the event? B. Who has overall responsibility for the safety of the event? C. Describe (bullet topics) your safety briefing for evenf staff. D. Outline, in detail, your safety preplans. 1) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources. Drawings (flow chart} may be helpful. 5-13-05 L ..., .. Aspen High Country Safety Plan Outline, in detail, all of the activities, risks, or other safety issues associated with. staging or participating in your event. Swim portion of the Triathlon takes place at the James E. Moore Pool at the Aspen Recreation Center, Certified Life Guards will be on duty. The Bike Portion, 17 mile out and back course on Maroon Creek Road. Aid station located at turn around point, and Course Marshals will be combing the course. Course will be open to traffic, and helmets are mandatory. The run part of the race is a 4 mile'loop course around the Aspen Gold Course, and back to the transition area with 2 aid stations on course. The runners follow a paved bike path and a side walk, course marshals will be combing the course. 2. Outline, in detail, the safety measures you will have in place for the event: Prior to event we will notify emergency personnel so they will be aware of the event, A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers/frequencies (e.g., cell phone, radio). Where will this individual be located during the event? Sandy Doebler, Nancy Lesley, Race Directors will be available in radio contact as well as cell phones. Directors will be located in transition area. We will contact the hospital and Ambulance prior to event to inform them of the event to ensure a quick response. 15t aid staff at the Aspen Recreation Center will also be available. B. Who has overall responsibility for the safety of the event? City of Aspen C. Describe (bullet topics) your safety briefing for event staff. • Prior to race, volunteer meeting decribing course layout.. • Go over transition area • Go over communication plan, Radio, Cell phones, who to call in case of emergency • Go over volunteer assignments • 2 course marshals on Motorcycles, 1 person on golf cart to scope out the course during the event to ensure safety of participants. D. Outline, in detail, your safety preplans. There will be a volunteer meeting prior to the event discussing communication and safety plans and to go through safety chain of command. Mandatory check in meeting with participants, .~, Helmets are mandatory on bike course Go over location of aid stations on course Inform them that life guards are on duty Inform them that the bike course will be open to traffic. 1) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources. Drawings (flow chart) may be helpful. Participants inform volunteers, course marshals that they need assistance, volunteers contact Race Directors, Race director contacts EMS. b) Requests for assistance procedures. Race Directors, use Cell phone or land line to contact Ambulance. c) Event communications plan. Drawings may be helpful Each volunteer aid station is equipped with radios, race directors have cell phones and access to land lines to call for medical assistance. The Aspen Recreation Center's 1St aid station and staff are also available to help. 2) Please ensure that your map attached to the application clearly identifies emergency facilities, emergency access routes and hazards. Attached 3) Outline, in detail, how you will detect and respond to event emergencies. Pool section, 800 yard swim, lifeguards on duty. Bike course, 17 miles, out and back course. Aid station will be located at the turnaround point. Course Marshals will be on course on motorcycles, they will comb the course several times to see if anyone needs assistance. Run, 2 aid stations located on a 4 mile run, course marshals on golf cart combing course to see if anyone needs assistance. 4) Describe event-provided emergency medical personnel, facilities and provisions for staff and participants. The event's transition area is held at the Recreations Center, if need be, we'll use the facilities staff-and 1St aid stations, The recreation center's pool will have limited public use during the event, so their will be extra staff available to assist with 1St aid. ,F : tip, _ . L.,~ . Will your event's safety facilities (aid stations, heli-spots, etc.) be prominently and clearly marked? If so, how? Participants will be given a map prior to the race, with aid stations, and turnaround points marked. . (The event may be required to supply its own Emergency Medical Services (including ambulance service), depending. on the scale and risk assessment of the activities. You may contact local fire and ambulance departments, or private providers for quotes and availability.) E. Are there any low risk hazards likely to be encountered by the staff or participants and how will they be addressed (e.g., road crossings, stream crossings, etc.)? Volunteers will be stationed a the entrance/exit of the __ _ transition area to notify/stop traffic if needed. They will also be located at Highlands exits/entries and any other entry onto Maroon Creek_Road, Also, Prior to the Race, we will notify RFTA and T-Lazy Seven ranch of the event so they have caution of the participants on Maroon Creek Road. What are your inclement weather contingency plans? The Aspen High Country Triathlon is Held late August, Rain or Shine. If severe weather exists, the event will be postponed. ~ rt inter ~. r ~ ~ ~~° \isnO~~ asdit `~. ~\ 0 ~= ` ~ ~ ~ti ~/laroon `~ 5'. Creek Ctub l •T . ~ ` 1~, ,~2~ l/II ' ,~~;: / ~a .,. ~• ' • Aspen ,1~ ~..,,0 CraSS-COll a ~ _ `/\ ,:::... • . Ginter ~ ,,.. ,.:. _._ , .::,, 1 :.`~ I -_ trails. \\~p MAR~ON CFtEEIC CLAUS TRAIL \~ .. '~~ FREE BUSES LEAVE FOR ASPEN :15 AND :45 AFTER THE HOUR ~'~a - JGO K GG ~~ `~ {rt 9 -: ASPEti ./ •.~ b'f~elm G,~\`~ `J qg~ Steep "S" =, turns MOORE TRAIL ~~ ~pr~.. OLF C,OIlRSE TRA '-.~ $ernese Bfvd. O O v~ o o ~ 0 ..~ ~ •J, ~~\ o`` % • rn D lil ~ Y=' ~v~ •.~~ i 1 •~ ° ~ ~~• ? ~- T, _ \` ~• • , y,MAROLT ; \ ~ TRAIL . i° Dogs Allowedf •. ~ • L •: L' . ~ ~ 4 d' ._; _ ; ~Ul___ ~~ N/ Hopkins A~~ei °~ <. _ _ _: CITY OF ASPEN ~' ~~L~.~ i~~~~`- ~ ~..~-- ,t ~ ~B'-'~~.~ ...~I~... ~ F ~tlENT T lTLE ~ ~ ~(/1 I! 1_ \. _~,./V 1. ~ `~1.-!f ~~~ L~~GATE4~N ~\ Y~,~F, ~OY I,ZL~I . - , T~~L ~~ ~'tfENT ~w~~. ~~~ n: ~ ~ ~ . SETUP Date SS ~~ r'I Time ~'S!~~~I1ay of the Week r~~ ~'t~'?~ i/ EVENT STARTS Date ~~ G ~ ~ Time `-'~~I'~Y~.Day of the Week r-~ / Date v~~ ` ~ e ~rn Da~T Of the Week ~ T11Tle ~ lves EVENT DISMANTLE Date ~l 1 ~ , Day of the Week Time / v , _ ~ , -- DESCRIPTION (Please include approximate attendarrce numbers) . ~('A 1~ Y; ~t n 0 l~J~ , .. .... - - . Q UV1. - ~ ~ DO ~ . ~ n_~n~, ~- P tr , (?,vE ~ ,e n ~ ~~S? 11 ~:~ ~ ~_ . Is the event open to the Uublic? (i1 ~ . P ~' ---{{{ .. @ ~ _ ~- ~ Fre~ r f } ~ 2-~:-. e ~ 6 ~ 4, -CITY OF ASPEN l ,;,t~ ~E~'RL9Er.IGE OF F'cfitlt+ti5S16N TO E.JSE rREMtSES (J;1r;7r1i1:1['ll:t'r'iiUTtt(iYp,i'rG}'r;~,trtF`riisl.;!pPp(;Yi;tl:;'.} ~--- Name of Event /Cl , > ~/Yl ~/~ -V G Location of Event tt~~~~ ~ ~~ ~~ .~ n ~~~~- 1 Date of Event /~ .Starting Time ~ ~.~.UY~Ending Time 1. Type of activity (picnic, assembly, sporting event, etc.) ~~_~~ ~ /1 ~ ~-~'~ ~- 2. Name of Sponsoring Organization ~,P ~~j, ~ ~~~ v ~=~ Address ~ ~ ~ • ~~ ~~~a _~1 C~ 1~L\ - _ ~ ~~~ n ... - - 3. Name of person responsible for the event ~ ^ V1 ~ /~ Address f' ,~ (~~JtA V t C_~~p;~) Qt_ -~~~/Y~ < ~ ~`(°. ~~ ,.--~1 4. ,Crowd expected: ~ '~ V 5. Do you plan to erect temporary structures? ~, Yes ^ No If Yes, describe size and purpose: ~~ ~o c ~~ ~ ~~ - ~ r (P~a~nission f~°om the Pay°Ivs Department is required. Call 920-5120 one week p~~ior to the eve•~zt to locate ir? igaGion, and utility lines.) CONDITIONS: 1. Crowd must be orderly. 2. Area must be cleaned and all trash removed at completion of activit5r. 3. Vehicles must stay off grass and walk~~rays. 4. Sale or dispensing of beer, wine or alcoholic beverages is prohibited without a Special Event Permit liquor license. Special Events Permits for incorporated, n.on-profit organizations may Ue aplied for through the City Clerk's office, 920- 5064. 5. No person shall use any public park for business purposes, and no business of any kind shall he carried on except. with the necessary permits licenses and as reviewed by the Special Events coordinator. G. I understand that damages to park facilities and property or not abiding by these above conditions is cause for cancellation or withdrawal of this Permit. Applicant ~dll he charged for any damage incurred during the event or during set-up or clean-up. 7. Person or persons gill comply with all Cit3~ rules, regulations and ordinances. Applicant Si~na.ture .//l.~/ ~- r ~fl ~.~'t Date .i~C~'~,J Citv of Asi:~en Approval Date :9~ .. , ,.. ... ' .. -~ ~- CITY OF ASPEN ~ _°.t~,.~L E. ~~`./^ ~ ~ S, ~ w~.t'>~J.-. Lr'- k~ Name of Event ~~iY1 " ~U ~~~=x,cT~ Event contact person c~~111 l 1,~JL ~ ~'`~-~-~~ ~`~ !~ ~ Business phone number ~^~~ ~ ~~,~'"- ~ ~`~-' Home phone number. / G CeII phone number ~~ ~_ "~ ~ _ ~~-~~- J Mailin.~ address I ~~ ` ~~ ~-~ ~~- ~ l~V ~ l~.S?~~ t Second contact (recruired) ~ / I /~ ~1 ~,_ ~-~ '~~'~? ~ ~ Business phone number ~~~v ~ V ~l-L ~" l ~`~ '`-c-'~ Home phone number ~^ ~ ~`~ `~ '~. ~ S Ccll phone number ~ 7Q ~ ~ y ~ ~~ Mailing address ~ ~~ ~~ ~~~ ~ ~~" ~"~ ~~- ~E[tiDCSnS Will items or services be sold at your event? ^ Yes No If yes.. please describe or attach a, complete Iist of vendor ,-- ~~ ~§ ,- C i TY- O F ASPEN i;.., _ ~ ~ `, ~„ ~~p ,F p`"^fy •ES ' ~ ~ g }• E +~Y ~,:~ ~„} :~ :;a; u.6.,..r _: -': Vii. k'v° y.. ~i'/ S.'S/s.~~.b' V:u! _. JX~-~ 4.'~ :.~ ~L-.-iL `4 i i~ J C~nrs3iSNEC} ~,s' FECF~°~. "'1tE6~T SALES ~A£'a~ BLES NnES,SnLICE:'"iSE A. =PLIGI.i'f-4 Ca1`i~j~ / Name of Event ~,. I - ~-I ~ ~J UV t~ ~r~ ~'~~-' " '.C ~it/1 U Name of Business Sales Ta.x/Primarv Mailing Address Location Address /l/I ~ V ^ Same as Sales Tax Address ^ Same as Location Address Other Phone Number of Business ( ) Fax Number ( ) Sales Tax Contact Contact Phone E-mail Address ~, Colorado Sales Tax License Number - If ar~plicable. State of Colorado Sales Tax Exempt Number Nature of Business/Product Sold Names of Owners, Partners, or Mana.~ers of the Business ^ One day license ................................................$15•• ....................................... ^ Two-day license • • ~ ~ ~ ~ ~ ' ' $25 ^Not-for-Profit Groups (IRS Section. 501 [c) [3] certificate required) ....... $ 0 I declare under pen.alt5~ of perjury that this application has Ueen examined by me, and that the statements made herein are rr~ade in good faith pursuant to the Cit of Aspen tax regulations and, to the best of my knowledge and belief, are True, correct and com- plete. Signature of Auplicant Date Title B ~ r CITY O F ASPEN ~~r . _ ~ `~. ~t ~- ~.1~ i..'i v ..., ,..r~#J~...+ ~~ Name of Event ~~~~~!~/j'-} ~ ~~ V l ~~~~t~~~T~ A~ should include but not be limited to: • An outline of the entire event venue including the names of all streets or areas that are part of the venue anal the surrounding area. If the event involves a mo~dng route of any kind, indicate the direction of travel and all street or lane closures. / (y / ~- P 0 ,~ .(~fal from `7r l/z,, to `~/tATYt date D ~l ~~/~ ~ ~~,G Street from to ndalte q • Do you require a street to be posted "No Parking"? ~1 Yes ^ No ~-~.(~ P(/(, ~ I/v(` ~~i , • reet to be osted "No Parking," the City of Aspen requires 6 signs per side ofC~ (If you require a st p block at a deposit of ~2 per sign.) '~~ ~Ci1, ~ ~ `~ • Do you need any cones or barricades? L~Yes ^ No ~~ (If yes, a deposit of $5 per cone and <$35 per barricade is required.) # Cones # Barricades _ # No Parking sign~~~~ G / • Will you need any streets cleaned? Yes ^ No date ~>~ O~`~ awl , Street ~/)l _ from_ _ to , Street ~ from to date . Please note the following on your Site Phn/Poute Mai • The location of fencing, barriers and/or barricades. Indicate any removable fencing for emergency access. ~- •The provision of minimum twenty foot (20') emergency access lanes throughout the event venue. • The location of first aid facilities and ambulances. • The location of all stages, platforms, scaffolding, bleachers, grandstands, canopies, tents, portable toilets, booths, beer gardens, cooking areas, trash containers and dumpsters, and other.temporary structures. • A detail or close-up of the food booth and cooking area configuration including bootYt identifica- tion of all vendors cooking with flammable .gases or barbecue grills. • Generator locations and/or squire of electricity. • Requested placement of vehicles and/or trailers. • Exit locations for outdoor events that are fenced and/or locations «~ithin tents and tent structures. • Identification of all event components that meet accessibility standards. Please make direct contact vcnth the Streets Department (920-5130) at least two (2) weeks prior to your event. You vc~ill be charged for all requested labor, materials and equipment. Approval of Permit dependent upon receipt of deposit; OVER :rt Inter ~~ !Y (a , i I I trails. :1~ ToB ~5~ `~:s~0~ as0'~r N ,`~ ~£ ~ d ~~ ~ ~ ~thxti ~• FREE BUSES LEAVE FOR ASPEN :15 AND :45 '~ AFTER THE HOUR O aroon `" C ~ ek Club o . ~. Aspen _ Cross-Coui _ Center --~' p~'O ?~C ~ G ,l ,, _ - ~- to Grande Access f Stein Park .~ ~ Slvo~ ~~~ . Slaughter House bridge - ~r ~„:,_i os~J ~liJ/ ^~~ Nordic -'~'~'_" "•~ g-avoid the set di T ~• 3iG0 Q ~ r4~%li ~' ~ T ~~ a ~~ .. ... .. ... ... .. p `~~ J •ASPEIN GOLF; COURSE`TRAIL • Ber°es........ a:. dicpte¢ ~a - Q •~ O ~... •••~ ,p , . ® qq ~ ~ • ~ ~ T ~ d o o~i)0~!' 0 > elm T ! `•,,.. '••.._ .-. ~ ~ MOORS - ;,, O TRAIL ~ _ - _ Q~. 7• •T\.,. Steep "S" ~ turns ~ooQ • ~ " v-~ ~~~ ~ `~ Gee ~ Ma~6o~ ~ ~ sooo Schools © Q k ~' age ~J T ~ IGt1 S M h .~ ~~ ~~~ `~~~ o , ~ io °. , 1` ~~~ o .o. ~'.T ~\ ~~ . ~/ ' •' MAROLT -;' TRAIL : , ~o. D~og's'All~owed~:' c ~' o ~% l~ UUU(_ W Hopkins Avel asr ~~ 1r_ N m^P~~ D , a ~~~ ~ ~ ~~ ~ a Q •N1„ olt d f'? •`ta~ ~ ou.. o ~~ 7 ~ Z ~ 0 / '' 2 ~ ~ \ . I I \~l '. ~_~. _ ,' t, A Y GITY_ OF ASPEN ~~ ~t ~~~:.~ ,:~ v~~ ~ ~a.~-,~ As an event, organitier, you, a~°e required to p~°ovide a, safe and secure e~zvi~°onment fvr your event. ~~ Name of Event /C, /~ ~~~ ~ ~~ ~'~ ~~- / ~ r V D ~/ Have ,you hired a licensed .professional security company to manage ,your event's security plan? ^ Yes ~No . If yes, please complete this section: Security Organization - -- _4ddress Telephone Will law enforcement services be required? ^ Yes ^ No If yes, for what purpose .(i.e., security, traffic control, parking control?) Dates and times officers are needed. Law enforcement services will be, charged. out at the rate approved annually by Council, minimum two (2) hours. The Chief of Police reser<Tes the right to place officers and staff events as deemed necessary 'in the best interest of public safety. An application for an agreement vrith the Police Department will also need to be completed in addiL-ion to this plan. If no to above, please detail your plans to secure your event: . , _ ,_ .,., _ .. __. ~, v. ~ . ~....w, ..u .,, , ....... , . ,. , CITY` OF ASPEN _ w 5... ~ .,..'~'G. ,_,a:;~ ~_. ~...~~ Name. of l;vent iC'fU ~ ~~~rZ~~'~~ ~'r X ~~_ V Have you hired a. licensed professional emergency medical services pro~~ider to develop and management your event's medical plan? ^ I'es ~No If yes, please list: Please describe your medical plan including your communications .plan, the number, certification levels (i.e., MD, RN, Paramedic, EAST) and types of resources that ~~ill ve at your event and the mariner in which they will be managed and deployed. Your plan should include hours of setup and dismantle of medical aid areas. You. may attach the plan to this application if. necessary. ,~fl, ~r~,r~ ~,~,r ~~~~~~~ ~a ~~ /,f,~ .0,c. , acs a ~,~.~.~ ~ ~~ ~~ ~.d~,~ UU v - v ~- ~ c~~~, ,~~ _ U A"" ~-`' ,~ ~ - GiTY.OF ASPEN ~~ - ~~: tf 'l _; ~ ~~ ~.J'~~,... ~~. ik~i~ Lam. ., ~,.a~% t (To be attached to Pe~~nit ~ipplica~ion NLYif you desire the Ctity's Special Eves roverage) Name of Event ~~'~ (~,(/1 Name and Address of Re ter or Permit Holder (.same as on Permit F rm or Rental Form). Event G~act I~rson (authorized to sign all documents) Daytime Phone Number: (~~ ~~~ _ ~~ ~' EVENT IiVFORMATION ~ ,~ / / ~/ j7~ ~<'(~lX~ (~ /?(_5~~ ....Time G ~ ~,(.~ ~ I ~(~-/_ " Date(s) to Pe Held - (include set-up and talce down gays) 0~~~~~~ Location of. Event: `` ``"" _ - - _ Detailed Description of Event: ~t"C~P~t ~-\ ~ N~ ("~LJ`..~ ~~ ~'~ `~ (~ ` /~ _ . !7_ . _ , ~~ o_ a an _ _ ...._.... . ~-1' ~(Jl' V~ Total attendance (per day) including participants and spectators ,~.1~ ~~ (Note: If number of participants exceeds 7,000, then a separate application will be requi~°ed) Day One Day Five Day Nine Day Ztvo Day Six Day Ten Day Three Day Seven Day Four Day Eight _ Additional event exposures? Yes No Vendors/Exhibitors/Concessionaires? ~ ~ Caterer? ~ ~ Liquor Served? ~ ~ Liquor Sold? ~ ~ Food/Non-Alcoholic Beverages Served? ~ Food/Non-Alcoholic Beverages Sold? ~ ~ Entertainment Activities? (provide a list) ~ ~ ~ Armed Security Guards? Hotiv A~any? Please review con,traets and attach a separate sheet, listing namtes and adda°esses of all parties requiring to be na~rced as additio~aa,l ins2cred•, ;--~, CITY OF ASPEht .. ~~~" a ~ .~ Name of E~Jent _~ _ ~~~-~ .. ~1~ This checklist is intended to solve as a planning guideline and may not be inclusive of a.11 City, County, State a_nd Federal access requirements. Will there be a clear path of travel throughout your event venue? ~~rl'es ^ No Please describe ~ ~ ° ~-~~ f~~ Ii'l .r.~-~ ~ Or;/ Have you developed a disabled parking a.nd/or trans~rtatioi~an (including the use of public transportation or shnnuttle services) for your event? ~ Yes ^ No Please describe cf~51)~ ~ '~~/l ~Q Q .l ~ O~CI ~~~.- ~ ~~ ~. ~- ~~ ~ _ __ ,- Will a minimum of.,10% of portable restrooms at your `event be acceQssi~ble? Please describe Y ~~ ` ~-~'( ~^-~ D~_ ~-r7°:~-~, ~` tea. ~~ ,~_ Will all. food, beveragre(a~nd vend.irig areas be ac1cessible? Yes ^ No Please describe l ~/\~1.~~~ ~/~~ -Q; _. ,~ Vv'ill all signage be placed so pedestrian flow will not obstruct its visibility? .~ ~~'Ul.J~5Li1 , ~~~ ^ Yes~No . 1 ~ ~.~'~l, ~ ~D,crP n~ ~4-~ ~~ ~__ [Yes ^ No Please describe '°'3 CITY- OF ASPEN - p Name of Event Please attach to your State of Colorado Liquor License Special Event Application. • Copy of Certificate of Good Corporation Standing from Secretary= of State • E~ridence of permission to use premises • Dra«=ing of proposed premises Please describe your security plan to ensure the safe sale or distribution. of alcohol at your event. /~ ~- i n I 1 1 1 -~-~~ I 1 ~l I / \~ ~, ~, Yes No Please complete following Checklist: Will you pro~nde non-transferable ID bracelets ~ ~ Designate "family friendly„ seating area ~ ~ Include Tipsy Tani i.n the planning of the event Provide alternatives to alcohol ~ ~ "Have food available at all times ~ ~ ~ Training of security staff and volunteers on friendly intervention ~ ~ Prohibit use of alcohol and drugs by staff and volunteers ^ ~ - while on duty= s ~~ .'`~. CITY OF ASPEhI ~ r ~ ~p~ 4 - ~ ~~ k p '~.., ~~ ~~+ : , Name of Event Tel ~~ ,~}f'.~n ~~! Vvl ~ l ~~C~(1~~ /~ 0 CSC Does your event include food concessions, givea.«~a.ys and/or preparation areas? ^ Yes ^ No If yes, please describe how food ~jdll be sere-ed and/or prepared v/ I / l r/ \V I~rOTE: Contact City of A.spe~a Environmental ~ealth Departnae~at, for applicatiorr/qui.delines if you a~~.severed ,yes. Do you intend to cook food in the event area? ^ I'es ^ No if ,yes, please specify: ^ Gas ^ Electric ^ Charcoal (114a.y through October only-see Section 13.08.100[c]) ^ ether n ~'" ._ GIT,Y OF ASPEN ~ ,~`f ! , Name of Event ~~/~ •- ~.- As an event oa yanizer, you ~^px a ° ~ ~ t~~Y tfv~..~Jt -L:F ~ V:P-~~. t .G~ ~.J \1/0..~F ~~ JL L~- rV C~"G~ ~l ~..cvv~~~1`e 'l~ ~ / must properly dispose of waste arrd garbage Ilzro:ughozct tF~e te7^~n of your event a~zd immediately upon conclusion of the event, the area must be returned to a clean co~zdition. If you, as an eveazt orgaazi~er, set a staazdaa°d of leaviazg the venues hettea° tlzaaz ,you found it, you can have a lziglal;y be~zefici.cal impact orc t1•ce coannzunity. The City of .9spe72 has a solid waste ordinance that requires daily pickup of waste due l`o the wildlife activities in tlae co•mrrzu?zi.ty and sacra°ouncling wildea~azess. Slaorzld you fail to perforarc adequate cleanup or damage occurs to city paropea°ty due to your event, you will be Uilled at full cost recovery a°ates plus overhead for cleaazup aazd repair. laz addition, szech failua°e array result irz denial of futac~°e approval for a special event perrntit,. SANITATION AND RECYCLING Number of trash cans ~~vith lids Number of dumpsters with lids (one for every inca-eaneTzt of 400 people) ,_ Number. of recycling containers Sanitation company Address ~~ ~~ . ~- Please describe~y~o}ur plait for c/leanup~and r,~e^moval~.o{f~re~~ycllab_le~goo/ds~,)~waste anpd~garage during a~nd~af-ter Your event.. ~ I~r ~ ('~ /~1 ~' UIX~ (%i.~_ V V t-~_. CI" ~7~J~ l . Cr I~?°~.~...lX~.~ Y ~ The event organizer will 6e clzarged an hourly rate,for additional clean up if the City staff determines this is necessary to keep city facilities is good condition. OVER .F-,~, a' ~. ~ ~ ~~•~ '~iT-T Sit ~ k~~. ~._._ ~!,' GITY OF ASPEN ~ ~ ti~s~ r ~I ~~ ~ kk ~~ ~ ~:v~ 6 f b~ ~~~9Fn ~° g~. ~` ~ ~~ s. ~°a~„F' ~~` b t 4 ~F ~~4~a~J~ J~itf ~ L ~.~ ~~ Ste. $.; ~s ~. :J Y` ~ ~`~..' ~ ~~ .~.'~ A k Special Events, if they are open to the public, can exceed the zone-district noise levels up to 100 decibels between 9 am and 9 pm. The Event Coordinator must still notify the neighbors and do everything possible to contain the noise inside the perimeter of the event. This removes the variance requirement and fees for Special Events. Ordinance 18-04.050(A) (3) governs permits for Special Events or other events to tv]Zich the public is invited ~~~ith the following conditions: (a) The maximum decibel level at the perimeter of the event does not exceed 100 decibels; and (b) Amplified noise shall be created. only between the hours of 9:00 am and 9:00 pm; and. (c} Neighbors within ttivo hundred fifty (250) feet of the site of the proposed sound source are notified. Such notification must be in writing aril be done seven (l) da.,ys prior to the starting time of the event; and (d) The arrangement of loud speakers or t11e sound instruments must be such that it minimizes the disturbance to others resulting from the position or orientation of the speakers or .from. atmospherically or geographically caused dispersal of sound beyond the property lines; and. (e) All reasonable measures are taken to baffle or reduce noise impacts on the neighbors; and (f) Event organizers agree to cooperate urith the Police Department in addressing noise. complaints from neighbors, which may include the termination of the event. ^.s Dart Gf the ala~lication for ~l Sl~eci'Ul E~-ent hermit, tl-~e ai~hiicant sl:c~uici attach a col ~• oi' the letter sent to, or to be srnt to, neighbors at ad~l esscs in ~.l~~s~, pl'0~lrlllCy'LO till; ~CII~( Oftlle Sl~C;181 E~'PRtl1C'lI?~]~CGpOSC!~. .+~•, -...~ .. CITY OF ASPEN ~.. '-' Ei "~*.,~~-%--~ - '~~ It i~s importa~at tlcat, you plan for the safe arrival, and departure of event, attendees, participants, volunteer°s, staff and vendors. As an event organiser you should develop a pay°kting and transportatio~z plan tlzat is suitable for your environment and tlae sive of your event. Specifically, your plan should include anethvds for mitigating t~°affic co~~gestioaz and e7acouraginq the use of alternative transportation. Yvu must always , include accessible parlving and/or access in your eve~at plans. Depending upon the size of your event, you maybe asked to: • Provide bus schedules and transportation information to attendees, volunteers anal. other participants via registration materials, advertising, ~=eb sites, etc. • Provide bus passes to or form carpoollvanpool groups for staff, vendors and volunteers. • Provide special shuttle services to event attendees, staff and volunteers. Please describe your ~arkin~/transr~ortation Man: ~i /j ~/(~t_.P . !l~f~f ~~p~l ~_ ~= p ~ ~C ~ ~ ~? ~,( .wt- Q ,~- o ~= - ^'~ 'dC'~ T ~ S - CITY OF ASPEN ~ ~~~~~ ~ ~ ~ ~ 4~` ~~ - ~ ~ ~l ~ ~ f ~ EYEP+iT TITLC /-~~ tt ~'GI In_ ~_eJl.~nT+~ l~ 11 cL.T V I~l ._ U- . ~ ~~E cs~ EYEN`€" ~ ~ YYl . ~ ~ l(~ `Y__l)1n, , SETUP Date ~ ~/ r'I Time ~'~!/~r~ay of the Week ~ EVENT STARTS Date / ~ the Week r- - v ~ G ~ Time ~~X.~Day of ,. ,.. .,_ -~i EVENT ENDS Date ~~ ~~ Time ~,~J'Y7 Day of the Week ~ .x ~ " _~~~~1/~ DISMANTLE Date ~~ t< ~ Time ~~r~ Day of the Week ~/,( p'(,iV~Y~ a , ~' DESCRIPTION (Please include app~rox~~nate attendarcre reurnbe~°s) ~~.~, ~ ~,~ ~ n ~, - vt~ ~, ~~, ~ ~.~~ .~ _ Pte. ...- _ ~~ J~ la Is the event oven to the public? ~~,~/~ . V • d P. a ,, w CITY OF ASPEN - ~~ ~ a.:~ ~~1._ ~. ti.F ~ ~ ~'~,! C~ ~`c~'ECSEh'C.E OF ~'+EFifViE5510hI TO 1.dSE ~+SEMiSi~S .~~.F)liiillF'1;1'.el'fPi?Tlt.pl'01P.Cty'+)tit';ie:'.1'i.{:IU~~PO.pYitttc9l i^ Name of Event Locatign of Event ~~ ~ ~ r~ ~~ r" n ~ ~ ~- Date of Event _~l ~ ~~,~ .Starting Time i _ a nding Time °. twit ionic assembly, sporting event, etc.) ~~_ ~~ ~~-p / ,trP~~- 1. Type of ac y ~p ~ ~(1~ ~ ~L'~~'~> . 2. Name of. Sponsoring Organization __~ ~ -"' '~'~'P,l/1 ~ ~,~, '/ _ Address . J ~, ~' 4 ~~~a U ~ ~~ ~ ~~ ~' 3. Name of pers~on~responsible for the events ~ ~ ~~ ~` Address f ,~~LJ ~~~ ~~"```-O~t. ~? ~ .~~'~iY"~ l!~ 4. .Crowd e~pected:._ ~ ~~ 5. Do you plan to erect temporary structures? ~. Yes ^ No If Yes, describe size and purpose: (Peranissinn from the Pay°ks Department is required. Call 920-5120 one week prcor to Mae event to locate i~~^igation and utility lines.) CONDITIONS: 1. CroFVd must be orderly. 2. Area. must be cleaned and. all trash. removed at completion of activii3r. 3. ~~ehicles must stay off grass and walkways. 4. Sale or dispensing of beer, wine or alcoholic beverages is prohibited without a Special Event Permit liquor license. Special Events Permits for incorporated, non-profit organizations may be aplied for through the City Clerk's office, 920- 5064. 5. No person shall use any public park for business purposes, and no business of any kind shall he carried on except. ~i-ith the necessary permits/licenses and as revie«red by the Special Events coordinator. 6. I understand that damages Co park facilities and property or not abiding by these above conditions is cause for cancellation or withdrawal of this Permit. Applicant will be charged. for any damage incurred during the event or during set-up or clean-u.p. 7. Person or persons ~~ill comply with all City rules, regulations and ordinances. At~Ulicant Signature ~~ v- ~f~.~~~t Date l'~G ~~'ZJ / ~~-l~ City of As>7en Approval Date _ ~ -{ //~~ GITY OF QSPEK r ~ 44 ~`- ~ ~ ~ ~ 1~ ~~ ~_~ ~/' ~ ^` Name of Event ~~1 -V Event contact person c~ Business uhone number L-t ~l>~ ~ ~--~~~~ Home phone number //--,~ / ~ n Cell phone number ~ V ~ "~ ~ ~`-~~ Mailing address I ~~ - t .`~~ -~ ~ ~~- y l~V ~ l V? ,~'- Second contact (required) ~ / t /~ ~_ ~ V '~1~~ ~~ I ~ Business phone number ~ ~~ V "` "~ ~' ` ~~--~ Home phone number ~~~ `" ~~ `~ _ ~ ~~~ n . Cell phone number ~ 7Q ~ ~ ~ ~ `~ Mailind address ~~~ ~--~-~ ~)~V ~ ~~""~"~~~ r~ ~' ~ ~~ ~ . 1, ~ . ~~ ~~~~~~ Rill items or ser<~ices be sold at your event? ^ Yes No If .yes, please describe or attach a complete list of vendor : ~ ~ + F" '~ ~ ~ ~ ~ ~-I ,, ~ ~ GITY OF ASPEN~.,~~ ~F ~ ~ ~,.f ~ ~ ' ~ ~'+ ~ E_ . ,.. ~..~.. ~. ~OR.~Fi6NELr SPECfA,~.. i,~EE+1T SALES s~C~f~+C~!/~SCdS M~~ES~S/L~.IGEC+ISE d$PFI..CCyL~T~ECSE~t/~ /J~~ Vent ~~. ~ ~ ` I ~ 1 ~~~J VY \~ ~I ~1 ~-~'~-CJ ~Y/(/ I. Name of E ~ . .. Name of. Business Sales Tax/Primarv Mailin;? Address ~ J ^ Location Address ~ v / v ^ Same as Sales Tax Address ^ Same as Location Address Other Phone Number of Business ( 1 Fax Number ( ) Sales Tax Contact Contact. Phone E-mail. Address Colorado Sales Tax License Number - If. an~licable, State of Colorado Sales Tax Exemat Number Nature of Business/Product Bold Names of 0«alers. Pa.rtnc;rs, or Nlana~ers of the Business ^ One day license ................................................$15,.. ^ Two-day license .............. ,..............................$25 ^Not-for-Profit Groups (IRS Section. 501(c] [3J certificate required) ....... $ 0 I declare under penalty of perjury that this application has Ueen examined by me, and. that the statements made herein are made in good faith pursuant to the Cit of Aspen tax regulations a.nd, to the best of my knowledge and belief, are true, correct a.nd com- plete. Signature of Al~t~licant vate Title ' ., .. . GITY. OF ASPEN c `~ Name of Event ~~ANl~~T~ ('i+FA ~ SilouiCt lnciu(le our tiu~ uG ult~i~cu ~~• • An outline of the entire event venue including the names of all streets or areas that are part of the venue anal. the surrounding area. If the event involves a mo~dng route of any kind, indicate the direction of travel and all streett"t or lane closures. / ~/`~/~~ ~~- Street r~tA~?iVl r,t Q Q,~ -~fa.~... from ~~1M to `~/!Of/1't date ~~ Street from to r~da~te r~~~~~/~l~_ • Do you require a street to be posted "No Parkingn?~ ~I Yes ^ No ~-~-(~ ~,.~ 1~(~ L-G~`~': (If you require a street to be posted "No. Parking," the City of Aspen requires 6 signs per side o block at a deposit of ~2 per sign.) .- • Do you need any cones or barricades? ~I Yes ^ No ~~ ~~ r ~%~ (If yes, a deposit of $5 per cone and ~$35 per barricade is required,) # Cones # Barricades # Nq Parking sign A ~~~ • Will you need any streets cleaned? Yes ^ No Uv+~ G ~~ .. to date- ~ l~ 0~ ~ . Street from Street ~ from to date Please nvte the,follvwing vn dour Site Plan/hv'ute Ma1~ • The location of fencing, barriers and/or barricades. Indicate any removable fencing for emergency access. '• • The provision of minimum ~t<venty foot (20') emergency access lanes throughout the event venue. The location of first aid facilities and ambulances. • The location of a.ll stages, platforms, scaffolding, bleachers, grandstands, canopies, tents, portable toilets, booths, beer gardens, cooking areas, trash containers and. dumpsters, anal other.temporary structures. • A detail or close-up of the food booth and cooking area configuration including booth identifica- tion of all vendors cooking with flammable gases or bart~ecue grills. • Generator locations and/or source of electricity. • Requested: placement of vehicles and/or trailers. • Exit locations for outdoor events that are fenced and/or locations «~ithin tents and. tent structures. • Identification of all event components that meet accessiY~ility standards. Please make direct contact with the Streets Department (920-5130) at least two (2) weeks prior to your event. You will be charged for all requested labor, materials and equipment. Approval of Permit dependent upon receipt of deposit. OVER .~~~~ Toe ~s~0 ,~o~ asdii trt '~,'' .oP,~!~ ;nter 115.a. ttytLti /• ~ i~ ~a i trails. ~ ~' __~. FREE BUSES LEAVE FOR ASPEN ,~ :15 AND :45 o L AFTER THE HOUR ~ - aroon 11 C eek Club i ~/, .a`~A ,( Aspen 1 Cross-Cou ~ - Center ~"°...- - o MAR N CREEK ~ CL~ B TRAIL ;. ~ 1~ /IiLK ` ~ek^ d/, ' o.. )t i .. ,'~~ ~ CAUT10N1 ~~~~ ~ : ~ I Owl Creek Trail. T - /e ::Crosses Ski Area: rai or p~E Follow Round, ~ ~ Green Markers •~ ,' Tiehack,SiCi Ar a` Parkin Lot Trai Hea TIEHACK forMarogri aJrd Owl Cre k ails ~. .~ / ~` r, ~ __ ~' ~' '~ Maroon Lake Roa ~' ,~ O '~ aGv tP/J~O ~~ %f/ '~ ~ ~~O 1 ~ ~. ~- ~~ ~r ~ ` i---Grande Access _ ,' Stein Park ~ ~ SNC /"-Slaughter House bridge d ~s~ + ..~ .,,.Nord. •••~„s g-~a~oid c;;ie set ~ 7 p i Q sor,~ ~~ ... ~~ O~ RZL~Y •T,OG Rah ~~ - • ~E`7~P . ~~~ " n ... ,., .., ......... ~p~//\\ -/ASPEN GOLF COURSE TR. c 4 ~ °; $e~nese Blva Q ~ p ~.. ..Q.......... ~ ~ ,~ O `~ ~~ a o~ 0 A ,e D ~ ~ w ~~~~ o n G a, ~- ® ~ ~ ~ MOORS ~ ° ~ .. ~~ - -• ~" Q TRAIL .r ... A~,!' M~ ~ • D , ... ~ ~~ s T IyMAROLT ; `Steep "S" ' ~ `~{{ TRAIL ; ~~. ., tUfiS ~~~ppQ ~Q~ ~ •.I• Dogs Allowed Maio s~ ~ 1 ~~' • ~ W ~ 8~OD •~~~~'o- ~~ •M /~ Schools © l °'1 ~^.'~`~'.3~~ _ .. ` ~ - PEN a . ~ ~4 ~ 0 W Hopkins A~ ' "", -~ CITY OP ASPEN ~ ~ ~ ~~ ~ ~ ~ t, ~ ~ ~... As art event organizer, you are required to provide a, safe and secure envi~ro~ament for your event. Name of Event /C 1 ~~ If.~~l T 1 ~~1 v r (r ~ Have ,you hired a licensed .professional security company to manage .your event's security plan? ^ Ies ~ No If yes, please complete this section: Security Organization Address Telephone Will lave=enforcement ser<rices be required? ^ Yes ^ No If yes, for what purpose (i.e., security, traffic control, parking control?) Dates and times officers are needed. haw enforcement serv=ices will be charged out at the rate approved annually by Cou.ncil., minimum two (2) hours. The Chief of Police reser<7es the right to place officers and staff events. as deemed necessary in the best interest of public safety. An application far an agreement v=ith the Police Department will also need .to be completed in addition to this plan. If no to above, please detail your plans to secure your event: a GtTY OF ASPEN / _ L -- Na.me. of Event /~~ -- - V Have you hired a licensed professional emergency medical services provider to develop and management your event's medical plan? ^ Yes ~No If ves. please list: Please describe ,your medical plan including your communications plan, the number, certification levels (i.e., 142D, RN, Paramedic, EMIT) and types of resources that v~~ill be at your event and the manner in which they will be managed and deployed. Your plan should include hours of setup and dismantle of medical aid areas. You. may attach the plan to this application if necessary. v~~~~ ate, ~ o ~- vu ~~- ~' 4 ~-- ;, G1TY OF ASPEN f k ~~ ~~ ~'a ~~ ~~) ~ ~~.~J ~ ~ ~..Ja.` rr ~ Lt~~~~ .~ ,~ ~+._: ~ j! (To be attached to PeranitApplication NLYif you desire tlae City'sSpecial Evert coverage) Name of Event ~~,~ X7.!/1 Name and Address of Renter or Permit Holder (same as on Permit rm or Rental Form) Event -act ,rson (authorized to si/gn~all documents) .., Daytime Phone Number: (~~ ,/~~ ~ ~~~•~ - EVENT INFORMATION ~~l/J /X_S~J~~'C~C / ~j Date(s) to Be Held. -f-~- Time ~~ ~~~~~-/ -/w~ (include set-up arad take dow~a ays) Location of Event: ~ ~ _ ~~ Detailed Description of Event: ~j'~~i't.,6'VUL~ ~ (.~~~ ~'.~k--~~~ ' ~ 17~~ Total attendance (per clay) including participants and spectators E~~~ - (Note: If number of participants• exceeds 7,000, then a separate application will be required) Day One Day Five Day Nine Day 7~vo Day Six Day Ten Day Three Day Seven Day Four Day Eight Additional event exposures? Yes No Vendors/Exhibitors/Concessionaires? ~ ~ ~ ~ Caterer? ~ ~ Liquor Served? ~ ~ Liquor Sold? ~ ~ Food/Non-Alcoholic Beverages Served? Food/Non-Alcoholic Beverages Sold? ~ ~ Entertainment Activities? (provide a list) ~ ~ Armed Security Guards? How Many? Please ~°eviety contracts and, a,ttacla a, separate s72eet, listing nar~2es a.ncl. addresses of all parties ~°equirirrg to be na~rced as additiv~aal insu~°ed. ' r^~ r^~ _ _ - ®~ '. G1TY OF ASPEN ,.. '~ ~ ~• 1 ~i:~ ~..'.~~ ~F._~F ~ ` 7' FP...- ~~ ~ ~_ /, V .1~J Name of Event _ ~p,~-~r --yy"----tt-- This checklist is intended to serve as a planning guideline and may not be inclusive of all City, County, State and Federal access requirements. transportation or shnuttle services) for your event? ~ Yes No lease describe c~~~~_n ~~~ ~ O~C1 ~~ C~~Q.Q ~S~- _ ~. Vi~ill a minimum of. 10% of portable restrooms at your event be accessible? ^ Yes ~No Please describe ~~~~ ~ ~ D""-- ~ V ~_ Have you developed adisabled parking.and/or trans~rtation plan (including the use of public Will there be a clear path of travel throughout .your event venue? '[Yes ^ No Please describe ~ ~~ /~~- 1~(•f_ ` ' ~- ~r.~ ~~~-'~"`~ ~~ r Will all. food, beverage(a~nd vendirig areas be accessible? Yes ^ No Please describe ~~~~~~ ~~~ ~- v Will a.ll signage be placed so pedestrian flow will not obstruct its visibility? ~~ n~.~o C~Yes ^ No Please describe G1TY OF ASPEN " ~ ~~~~ j [4 p ' ~~ Name of Event ( _ . Please attach to your State of Colorado Liquor License Special Event Application. • Copy of Certificate of Good Corporation Standing from Secretary of State • E~~idence of permission to use premises • Dra«~ing of proposed premises Please describe your seeurit5~ plan to ensure the safe sale or distribution of alcohol at your event. /~ ~ I n 1 \ l I ~'"~ Ivl I / \~ I Please complete following Checlaist: Will you provide non-transferable ID bracelets Designate "family friendly" seating area Include Tipsy Ta.~i i.n the planning of the event Provide alternatives to alcohol Have food. available at all times Training of security staff and volunteers on friendly intervention Prohibit use of alcohol and drugs by staff. and volunteers vrhile on. duty Yes ,^ No e CI'YY OF ASPEN [i ~ ~~ ~ il' `mil k_~i._ tom' ~'( `""S r ~ "'r 7 ~ ~ ~/~ ~i.s 1'. t_ ^~,.' J ~~ ~.l 1... ~ .L t ~ ~ ~ , _Ii._ Z ; - J... il, t.Y_ :. - ce / ~ ~_- Name of Event .- -~ ~~ Does your event include food concessions, giveaways and/or preparation areas? ^ Yes ^ No If yes, please describe how food ~~~ill be served and/or prepared ' 1 ~ /J / / _~' ~i ~~ i ~~ _ _ ._ • IVOTL': Co~atact City of ~isp~ra Enviro~amental ~ealth Depart~r2ent for applicati~n/guideli~aes if you answer°ed yes. Do you intend to cook food in the event area? ^ Yes ^ No If yes, please specify: ^ Gas ^ Electric ^ Oharcoal (Nlay through October only-see Section 13.08.100[c]} ^ Other • i _, N$~ ° --k ^o e E r _ CITY' OF ASPEN P p ~ ~ -"- -4'-~~ Name of.' Event ,~(~/~ l~' ~ As an event organizer, you must propP7°ly dispose of wrxs e and gay°ba,,ge tlarouq~iout the term of your event and ia~amediately upon corcclusion of t/ze event, the area must be returned to a clean conditian. If you, as an event orga~zizer, set a stanrla~°d of leaving tlae venues better thaw ,you found it, you ran have a ]aiglaly beneficial impact ora the commu,rcity. Tlae Glty of Aspen Izas a solid waste orcl'lrzance tlLat requires daily pickup of waste due ~o the wildlife activities tin the community and sur7°ounding wilcl~aess. SJaoccld you fail to perfo~~r~ adequate clerz'ra2cp or da~rr<age occurs to city property due to your event, you Zvill be tilled at full cost recovery rates plus overhead fo~° cleaazup and repair. In addition, such,failure rrray result in denial of future approval for a, special event permit,. SANITATION AND RECYCLING Number of trash cans with lids ~~ ~a ~ ' --`" ~~ l Number of dumpsters with lids (one for every increrr~erat of X00 pe~yle) `I " ~ L` ~~~ Number of recycling containers -~-~ Sanitation comoanv Address _ _. _- , Please descri`b1e~y/o~ur plan for c/leanu~p~a.nd removal~.o{f,,recyclable goods,)waste anrd garage during a~nd~a-fte'r your event.. ~l Tf'_ ~'~ %~ ~' Vl.~ ~ Q U ~t.~ : ~~{~7~V l C~ ~'°r,~../X~t~..a "_ _PdaG~ ~ .~~, ~_ ~ 1~ r ~ ova .~~ Y ~ -.. _ , The event orga~aizea• will be charged an hourly rate,for additional clean up if the City staff determines this is necessary to )ceep city facilities ~s good condition. OVER 5 ~ c: _ CITY OF ASPEN ~ ~ ~T~t~~~t-~ ~.-c ~~~ 4^a~~~r s F 1 ~ ~-`Is`~l'F ~~~~`',1.•~`_ '~R f ~~t~ -• ~~' f 1. ~: ~,~~€..~~ k ~,~; i.~., .4~ ~..f ~`. ~ ~~..~ ~ ~ .,. ~_ ~` ~ s 4-.~ a.~ 3- ti`s C~20¢~~ €~~talr~~s~~~ Special Events, if they are open to the public, can exceed the zone-district noise levels up to 100 decibels between 9 am and 9 pm. The Event Coordinator must_still notify the neighbors and do everything possible to cgntain the noise inside the perimeter of the event. This removes the va.ria.nce requirement and. fees fot° Special Events. Ordinance 1$-04.050(A) (3) governs permits for Special Events or other events to which the public is invited «~ith the following conditions: (a) The maximum decibel level at the perimeter of the event does not exceed 100 decibels; and (b) Amplified noise shall be created only between the hours of 9:00 am a.nd 9:00 prn; and. (c) Neighbors within two- hundred fifty (250) feet of the site of the proposed sound source are notified, Such notification must be in writing and be done seven (l) days prior to the starting time of the event; and (d) The arrangement of loud speakers or the sound instruments must be such that it minimizes the disturbance to others resulting from the position or orientation of t}ie speakers or f~:~om atznospherica.lly or geographically caused dispt;rsal of sound beyond the property lines; and. (e) All. reasonable measures are taken to baffle or reduce noise impacts on the neighbors; and. (f) Event organizers agree to cooperate ~~Tith.the Police Department in addressing noise complaints from neighbors, which may include the termin.atgn of the.even,t, ."~s pa~~ cif the application for a Special Event Permit, the applic~int should attach a copy of the lc+ter sent to. or to r,c gent to,neighbers at addresses in close proti_imity~ to the ~ eni~e of the Special E`-eht t,cin~' propuscd ~ , ~ CITY OF ,4SPEN f` 4' ~--' ~ ~~ ~~ ~ ~ F s~;~. ~'c? ~.y : ~P ~~ `al "tr ~ [r~~"F C f' ;:. y.~..~. ~. It is inzpo7°Cant that, yo~.c plan fo~° t,1ae safe arrival, and departure of event, attendees, participants, volu,~ateers, staff a~ad vendo~,s. As an event oa~gan2zer you should develop a parlcing a~ad transportation. plan that is suitable for your environment a~ad tlae sue of your event. Specifically, your plan should include methods for mitigating traffic congestion and encouraging tlae use of alter~aative transportatio~a. You must always include accessible parlcing and/o7° access in your event plans.. Depending upon the size of your event, you maybe asized to: • Provide bus schedules and transportation information to attendees, volunteers anal. otter participants via. registration materials, advertising, web sites, etc. • Provide bus passes to or form carpooUvanpool groups for staff, vendors and volunteers. • Provide special shuttle services to event attendees, staff and volunteers. Please describe .your parkin~/transportation plan: ¢.~,(/j ~~fi~ p ~ ~ .(~.,rJ ~ p ~,~P ~.~~vl~ ~ /',r',~ % oaf ~ ~`;~.{ . --cwt-- 0 ~ ~-Q - ~~~ ~. f ~ ~ ~ F , ~ ~ ~~i ~ ~ PITKIN COUNTY COMMUNITY DEVELO~,MENT,~DE~ARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION Please answer the following questions in detail. If an item does not perfain to your activity/event, please mark it "N/A." Name of event/activity: 2. L tion f event/activity: ~1, C ~ OUl X-v~t ~°A/1 ~ ~TIQ ~nn~ ~~ 0 ~,~ ~'in - Cwt ~ A ~ ~i l'~ ~, 3. Type of event/activity (parade, assembly, sporting event, filming, etc.}: If the event/activity involves movement (e.g., parade, foot race), describe the route, including starting and dispersal locations, and attach a map. 4. Name of appli nt (s onsonn organization%eve t coordinator): Narr~ and title e^~of person prj~marily res` _ possible for oversight of event/activity: Add'r'ess: {~'~ ~('~~j~~~r'~ `~~Q_pv~pn Phone(s): ~ ~R '-Jf)v L[ ~--Ct - ~~r E-mai I: ~ Cv~ ~ -~ ate, ~,~,Pc~~X1 ~D) , t ~ c Cell phone, radio fre uency or bttter means of cbntact during the event/activity: Address: f ~C~ `_1r Sl ~ !-1/1, ('-,r', 0 n~ 4~ i/l . Phone(s): q~l~ -- ~,~ -~~-~ ? . _~ E-mail fir, in C'~ ~ ~~~,..s~P.til . ~O .()C . 1/ -. 5. Date(s) of event/activity: ~l 1~i ~ ~CP_ . _r ~ Starting time(s): "7 G ~ Ending time(s): t a ~Yln ~ - - 6. Number of peo le involved (including participants, staff (including volunteers), and spectators): ~(~ If hy,~ou will be using volunteers, what type of advance training will they be receiving and wi/ ~ ~ c~P) -2Ju~ r/~- . ~- u ~`~ , 7. Will you provide notification of the event/activity to the public and/or to adjacent/affected property owners? If YES, describe who you will not~'fy, when, and how: :J n r"~ C,~ Q~~ 0. f _ Are you planning to erect temporary structures or tents? If so, describe location, size, p rpose, and if, the ~ i~ _ heated/air conditioned: / _ ~~ _ ~ ~., _ Temporary structures shall conform to any and all applicable building codes and ofher County regulations. The applicanf shall obtain any required building permits from the County Building Departmenf. If a fent is to be erected, the Fire Marshal shall be contacfed to comp/efe a life safety inspection prior to the event. 9. Do you require electricity; if so, what is the source of your electric power? ,~~_ Temporary electric power connection(s) shall conform to any and all ,applicable electrical codes and other County regulations. The applicant shall obtain any required electrical permits from the Counfy Building Department. a 10. Will ere e amplified so nd, music, or fireworks? If YES, please describe: _~ If fireworks are planned, fhe applicanf shall obtain approval and a permit from the applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on Noise Abatement (Code Title 6, Chapfer 6.36). 11. Will any food be sold? ~ If YES, the applicanf will be required to submit an Event Information Application to County Environmental Health. Applicant may also be required to submit an Event Coordinator's Application and, in connection with its food vending, applicant shall submit, or require each of its independent caterers fo submit, a Special Event Food Service Application to County Environmental Health. In connection with sales transacfions, applicant maybe required to have a CO Standard Sales Tax License or CO Special Event Sales Tax License. Contact the CO Department of Revenue for informafion. 12. Will you be providing portable toilets and/or hand-washing stations? ~_ If so, where will they be located and how many will be provided? A AJlO c~-~ ~ ~.,1~ ~ . Describe the t pes, number and loc tion of trash/recycle containers to be provided: Trash/recycle containers and toilets/hand-washing stations must be removed within 24 hours of the evenfLacfivity. , e, title, address e-mail and telephone n ber(s) of perso responsible fo clean up: yyx~~ ~ ~ l]/~fl ,.,_ . 13. Will beer, wine, or other alcoholic beverages be dispensed at your event? 2 If YES, complete Attachment D and contact the County Clerk & Recorder's Office to determine if you need to obtain a State of Colorado Special Event Liquor License Permit. 6. 14. Are you requesting use of an Co my pro ertie~,(e.g., parks trails)? I Y S, . please specify ~ r_ ~.~„oC.. ~ ~ ~~M G ,.nd I~o~_ U C9~~ The County may requir applicant post financial security to ensure restoration/revegetation of County property. 15. Are you requesting road closures? If YES, please include date(s) and times: Road rom To .Date Road From _ _ To __ Date If road closures are approved, the permittee will be required to publish notice of the closures in local daily newspapers at least 2 days prior to the closures. 16. If you do not require road closures, will ,Y,o~r event/acfivityJ~se any ublic or private roads? If YES, describe: V i' I~.(~I ~~ CSC .~~ ' - - v 17. Where will you provide p rking? ~~~-~- Number of spaces available at each location: ~ ~' v Des ribe an arr n ements m e for Cowin ille ~J1,y arked vehicle 1, ~ ~ ~ ~it11k~ 18. Will shutt servic be rovided? ~_ If YES, describe shuttle service (including ' hours of operatio and methods to be used to encourage use of public transit` 19. 20 r (~71 ItV • tLl Y D.t .` J U' How,-~an~ pir~nnel will be rovided~foyr ~~ Identify any subcontracted security and traffic/parking control service providers (name, address, contact person, telephone number(s), and e-mail): Law enforcement services will be charged out of the current hourly rate established by the Sheriff's Department and ONLY if resources permit. The Sheriff reserves the right to place officers and staff at the event, at the permittee's expense, if deemed necessary in the interest of public safety. For further informafion, confact the Sheriff's Office. 3 ~ ~ 21. How many and what size vehicles and equipment do you plan to use to stage the event/activity? Please provide the location for staging of all vehicles and equipment. - ~ iron u . ~. , ~, . 22. Are you planning to use fixed wing or rotor wing aircraft for any aspect of the event/activity? If YES, please describe: ~~('~ 23. Describe any special requirements or aspects of your event/activity that have not been covered above: ** ALL APPLICANTS: Please complete the attached Safety and Operations Plan or provide a separate document containing all of the required information (see Attachment A). A Safety and Operations Plan is required for planried events/activities because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any demand for services generated by a planned event/activity should be alleviated ahead of time by the event sponsor or organizer. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkn'Courty Sheriff's Office upon review of the Safety and Operations Plan. I certify that I am an authorized representative of the applicant, and have the power to execute this applicatio o beha f f the above- named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that any Temporary Commercial Use/Special Event Permit that I receive shall be subject to the following terms and conditions, in addition to those specified in the Administrative Determination/BOCC Resolution granting the permit: A. The County may revoke a Temporary Commercial Use/Special Event Permit prior to or during the event if the permittee violates any of the conditions of the permit. B. The County may require the permittee to participate in a post-event debriefing with referral agencies, affected citizens and other interested/involved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. E. The permittee shall adhere to all representations made in the application and in public meetings. 4 ° ,,. _ ~~ Si ature o Autho ' ed Representative of Applicant Print Name Tit Address 5 ATfiACHMENT A SAFETY AND OPERATIONS PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council for additional information or direction regarding these requirements. Is this acorporate-sponsored event for profit? ^ or anon-profit event? •~ (Check one.) ~~rn~~ , The following statements assess the level of risk to the participant/citizens of the County by the event and its potential to affect normal public safety resources. (Check appropriate boxes.) YES ^ NO A) Does the event pose risks to the individual participants and public safety? ~] YES D NO B) Does the event occur in wilderness, swift water/open water or `" mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered YES, then the applicant may be required to post financial security with the Sheriffs Office. All participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs-DOLA Grant. A Safety and Operations Plan must be completed by a/! applicants. It can be written in outline format. It should: 1. Outline, in detail., all of the activities, risks; or other safety issues associated with staging or participating in your event. 2. Outline, in detail, the safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers/frequencies (e.g., cell phone, radio). Where will this individual be located during the event? B. Who has overall responsibility for the safety of the event? C. Describe (bullet topics) your safety briefing for evenf staff. D. Outline, in detail, your safety preplans. 1) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources. Drawings (flow chart) may be helpful. 5-13-05 Aspen High Country Safety Plan 1. Outline, in detail, all of the activities, risks, or other safety issues associated with staging or participating in your event. Swim portion of the Triathlon takes place at the James E. Moore Pool at the Aspen Recreation Center, Certified Life Guards will be on duty. The Bike Portion, 17 mile out and back course on Maroon Creek Road. Aid station located at turn around point, and Course Marshals will be combing the course. Course will be open to traffic, and helmets are mandatory. The run part of the race is a 4 mile loop course around the Aspen Gold Course, and back to the transition area with 2 aid stations on course. The runners follow a paved bike path and a side walk, course marshals will be combing the course. 2. Outline, in detail, the safety measures you will have in place for the event: Prior to event we will notify emergency personnel so they will be aware of the event, A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers/frequencies (e.g., cell phone, radio). Where will this individual be located during the event? Sandy Doebler, Nancy Lesley, Race Directors will be available in radio contact as well as cell phones. Directors will be located in transition area. We will contact the hospital and Ambulance prior to event to inform them of the event to ensure a quick response. 15t aid staff at the Aspen Recreation Center will also be available. B. Who has overall responsibility for the safety of the event? City of Aspen C. Describe (bullet topics) your safety briefing for event staff. ' Prior to race, volunteer meeting decribing course layout. • Go over transition area • Go over communication plan, Radio, Cell phones, who to call in case of emergency • Go over volunteer assignments • 2 course marshals on Motorcycles, 1 person on golf cart to scope out the course during the event to ensure safety of participants. D. Outline, in detail, your safety preplans. There will be a volunteer meeting prior to the event discussing communication and safety plans and to go through safety chain of command. Mandatory check in meeting with participants, Helmets are mandatory on bike course Go over location of aid stations on course Inform them that life guards are on duty Inform them that the bike course will be open to traffic. 1) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources. Drawings (flow chart} may be helpful. Participants inform volunteers, course marshals that they need assistance, volunteers contact Race Directors, Race director contacts EMS. b) Requests for assistance procedures. Race Directors, use Cell phone or land line to contact Ambulance. c) Event communications plan. Drawings may be helpful Each volunteer aid station is equipped with radios, race directors have cell phones and access to land lines to call for medical assistance. The Aspen Recreation Center's 1St aid station and staff are also available to help. 2) Please ensure that your map attached to the application clearly identifies emergency facilities, emergency access routes and hazards. Attached 3) Outline, in detail, how you will detect and respond to event emergencies. Pool section, 800 yard swim, lifeguards on duty. Bike course, 17 miles, out and back course. Aid station will be located at the turnaround point. Course Marshals will be on course on motorcycles, they will comb the course several times to see if anyone needs assistance. Run, 2 aid stations located on a 4 mile run, course marshals on golf cart combing course to see if anyone needs assistance. 4) Describe event-provided emergency medical personnel, facilities and provisions for staff and participants. The event's transition area is held at the Recreations Center, if need be, we'll use the facilities staff and 1St aid stations, The recreation center's pool will have limited public use during the event, so their will be extra staff available to assist with 1St aid. ., ,; Will your event's safety facilities (aid stations, heli-spots, etc.) be prominently and clearly marked? If so, how? Participants will be given a map prior to the race, with aid stations, and turnaround points marked. (The event may be required to supply its own Emergency Medical Services (including ambulance service), depending on the scale and risk assessment of the activities. You may contact local fire and ambulance departments, or private providers for quotes and availability.) E. Are there any low risk hazards likely to be encountered by the staff or participants and how will they be addressed (e.g., road crossings, stream crossings, etc.)? Volunteers will be stationed a the entrance/exit of the transition area to notify/stop traffic if needed. They wilt also be Iacated~a~~High~ards exits/entries and any other entry onto Maroon Creek Road. Also, Prior to the Race, we will notify RFTA and T-Lazy Seven ranch of the event so they have caution of the participants on Maroon Creek Road. What are your inclement weather contingency plans? The Aspen High Country Triathlon is Held late August, Rain or Shine. If severe weather exists, the event will be postponed. „~' :... b) Requests for assistance procedures. .c) Event communications plan. Drawings may be helpful 2) Please ensure that your map attached to the application clearly identifies emergency facilities, emergency access. routes and hazards. 3) Outline, in detail, how you will detect and respond to event emergencies. 4) Describe event-provided emergency medical personnel., facilities and provisions for staff and participants. Will your event's safety facilities (aid stations, heli-spots, etc.) be prominently and clearly marked? If so, how? (The event may be required to supply its own Emergency Medical Services . (including ambulance service), depending on the scale and risk assessment of the activities. You may contact local fire and ambulance departments, or private providers for quotes and availability.) E. Are there any low risk hazards likely to be encountered by the staff or participants and how will they be addressed (e.g., road crossings, stream crossings, etc.)? F. What are your inclement weather contingency plans? 5-13-05 ATTACHMENT B CONTACT LIST (All Area Code "970") DEPARTMENT OR AGENCY ~ CONTACT PERSON I PHONE ~ FAX Aspen/Pitkin County I Cheryl McCulloch 1920-5384, ext. 850 1 920-5378 Airport Aspen Fire District ~ Ed Van Wa(raven ~ 925-2690/925-5532..... ~ 920-4451 Aspen Police I Loren Ryerson (920-5400/920-5404 1920-5409 '~ Department ~ Aspen Community ~ Linda Gerdenich 1920-5082 1920-5119 Relations/Com- munication Aspen Valley Hospital Janice Martin 925-1120 (Trauma Coordinator), Dr. William Rodman _ __ __ Basalt Fire District I Bill Harding/Scott - 1927-3365 I Thompson j County Building Division ~ Vicki Monge (920-55261920-5450 (920-5439 Bureau of Land I Brian Hopkins 947-2840/947-2829 Management Carbondale Fire District Bill Gavette/Carl I 963-2491 f Smith CO State Patrol ~ Capt. Barry Bratt ~ 945-6198 ~ County.Communications ~ Bruce Romero ~ 920-5328 ~ 920-5339 Count Communit y Ezra Lou ( this (920-5092/920-5526 1 920-5439 Development ~ County Clerk & Recorder ~ Jennifer Doss . ~ 920-5180. ~ 920-5196 ~ County Engineering ~ Bud Eylar ~ 920-5206 920-5374 County Environmental (Carla Block 1920-5070/920-5438 i 920-5077 Health County Open Space & I Barb d'Autrechy/Gary 1920-5232/920-5355 1920-5198 Trails Tennenbaum County Road & Bridge ~ Temple Glassier (920=5211./920-5397_ ~ 920-5374 Crystal River Caucus ~ John Baker ~ 963-2846 ~ East of Aspen Caucus ~ Chuck Dovvney ~ ~ Emma Caucus I Liz Newman_ _ ~ 925-8987 ~ Frying Pan Valley ( Dale Coombs 1927-2870 Caucus ` Maroon/Castle Creek I Marc Mathys 1925-2400 1920-7991 Caucus Owl Creek Caucus ~ Chuck Vidal ~ Public Safety Council - Ellen Anderson 1 920-5234 920-5198 County Emergency Mgt RFTA ~ Dan Blankenship 1920-1905, ext. 204 ~ 920-2864 County Risk ~ Kris Jevvkes ~ 1 920-6017 1920-5049 Management County Sheriff ~ Tom Grady ~ 920-5300 ". ~ 920-5251 Snowmass/Capitol I Michael Kinsley 1927-3851 Creek Caucus, f 5-13-05 ., Snowmass/Wildcat Fire I John Mele 1923-2212 District U.S. Forest Service 925-3445 (Aspen District) 963-2266 (Sopris District) Woody Creek Caucus ~ Phil Holstein ~ 925-6177 ~ Contact Janis Taylor at County Community Development (920-5109) to obtain contact names and phone numbers for Homeowners' Associations. 5-13-05 L ~r MATTER APPLICABLE CODES 8~ REG_ULATIONS; CONTACTS Bleachers Electricity, Temporary ~ Fireworks Food Service Liquor License Noise Limits Refuse Disposal Road Closures Sanitary Facilities: Toilets and Hand- Washing Stations Temporary Commercial Use/Special Event Permit Temporary Contractor's License AfiTACHMENT C APPLICABLE CODES & I CONTACT REGULATIONS ICC/ANSI 300 County Community Development - Building Division National Electrical Code (current County Community edition) Development - Building Division ~ ~ Fire District, Sheriff ~ Temporary and Occasional Food County Service Establishment Requirements, Environmental Colorado Food Service License Health State of Colorado Special Event Liquor County Clerk License Permit Title Vll of the Pitkin County Code County (BOCC Ordinance #99-38) Environmental Health Colorado Department of Health County Standards and Regulations fo_r Group Environmental Gathering Areas Health Pitkin County Road Management & ~ County Engineer Maintenance Plan Colorado Department of Health County Standards and Regulations for Group Environmental Gathering Areas Health Land Use Code Subsection 3-200-030 County Community Development County Community Development - Building.Division Tents or Temporary Structures International Building Code, 2003 County Community International Fire Code Development - Building Division; Fire District 5-13-05 r dTTACHMENT D Complete if liquor will be served at your event. A State of Colorado Special Event Liquor License Permit (if required) must be applied for with the County Clerk's Office. This permit process takes 30 days and is ONLY issued to incorporated, non-profit organizations. Proof of Liquor Liability insurance, with a $1,000,000 limit, must be provided. Please indicate Yes/No to the following questions if liquor is to be served at the event. Will there be: YES N O a. Non-transferable Legal Age Identification bracelets? _ _ b. TIPS (server) training for bartenders and caterers? _ _ c. A designated "Family Friendly" seating area? d. Inclusion of Tipsy Taxi in the planning of event? _ _ e. Provision of alternatives to alcohol; free non-alcoholic drinks for designated drivers? _ f. Free water and ice available? _ _ g. Cessation of alcohol service at predetermined point prior to the end of the event? What time? _ _ h. Food available at all times? _ _ i. Training of security staff and volunteers on friendly intervention? _ _ j. Prohibition of use of alcohol or drugs by staff and volunteers while on duty? k. A designated smoking area? _ _ I. A designated medical detox area on-site? _ _ m. Other: 5-13-05 x ATTACHMENT A SAFETY AND OPERATIONS PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. Please provide the following information as it applies to your event. Note that some` questions will not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council for additional information or direction regarding these requirements. • Is this acorporate-sponsored event for profit? ^ or anon-profit event? X (Check one.) The following statements assess the level of risk to the participant/citizens of the County by the event and its potential to affect normal public safety resources. (Check appropriate boxes.) X YES ^ NO A) Does the event pose risks to the individual participants and public safety? ^ YES X NO B) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered YES, then the applicant may be required to post financial security with the Sheriff's Office. All participants of an event are encouraged to purchase and carry during the event a hiking, irshing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs- DOLA Grant. ...: .v...,. ~. ...,r _ _ - ~ ~.... . .;...... ,;; - - ~~_~:. - `~.::~ •. :.. ..... .-.. ~J -. - -. ...,: ~ .. - - - r - -~R ~:, ~ ~~ - - _ e o ••- dsa ~ _ o / I - w r - - - ~,p / s i - r ,. ~. .lam - - u .,,. ~~. ~ G - ~ - - :: rf 9 ,. r~ - - i ande Ac F~G cess 0 .:; ,nter .~ _ ~ ... - - ;: :_, in Par ... ..,.:. to k -.. .... , S ,.. . .a • ':~,: :.. . . •• .. .:~ - _ .. ~ 1 .......... .. `e ~, ~_ FREE BUSES _ ~ Slaughter House 6ridge~° ; S.no~a ~` ~_.~ •"•.1 - n ~' .;z • ...... ,~ :.,: - _ for LEAVE FOR ASPEN >~ _ _ `"°' ;15 AND :45 ` `° G ~~~., ~.~-avoid`tlie set .:;;~ ~ = o AFTER THE HOUR ;~:, ~z I _, .. .~ ~ n ~~// croon \; - ~ ., ,...,, .., ,., ... Creek Club 1 ~ - _ - ,' 1 9 p Ce~Pr n ~~ ~ ~~ L~ ti ~ ~ .ASPEN GOLF~C,OtlRSE\\TRAI ~ ~~ `~ ~ ~v~ ~. Aspen o C 6 rn¢se Blvd. B ~~~ ~ ~ , O ~ _ Cross-Cou ry ~ ~ ~ ••Q...Q......... ... lddror~d ~ p .a , Center (, _ '~ •. / ~ '~~.~ G}~~ trails. -,~1L _ ' rid "'~ ~ i i ~ •• ~ ,o I ., c~~ - .. !n ' o• ••. i "; MOORS ~ ' • ~'..... -' '~ t. ,.~:...:i-~; ~, ~r-~j _ ~ ~ ~~MAROL~T .~,'f I~ i Mt '`=,>::';; _ _ ..'o' MAROON CREEK Steep .S. ~ .~ •. it '._~...:i~ .___.,.il: --- - - ~ ~ CL~118 TRAIL 1 turns ooe ~i ..~' .' p gRAoL~d, , .~. - +~)~Ji_~~ - P',` ` ~~~ ~~a. .~ ~ ~~ W Hopkins Ave ek, 1 1 ~ cee ~ ~~~. < ,,.,. ~ t sr• ~~, v~ _ o, ~ . ~, a rn - s., _. - _ 9 ~' - S _ - -..Owl.'Creek Trail;: ~T M. >: h ; , ~ , ~ ~~ _ ~ _ o , ~ ~'~~'~`~Grosses$kiArea' a~. ~ra• ac ~. ti' _ - =~r<F.ollgwR'ourd, ~ `~.. i~,ertr ~, '1~~~ =: - = =Green.M.`arkers ~ ~~ 9e ~ 1 .._,~.. ~ _ _ ~~~ _ _ Teehaek S~Ci Area :~ ,~;~. - -- - 41 1~ - -- P t Tr ark'n Lo ai Head _ S~C s -- ,.., ,->: 4-"~'~ ~~ ~V; _ rte. IG SCHcaOL 1 r `" . ~T E°HAC K for Mar..oo7r G.~ek. .. _... _ ,..u,~..: . - - a d.Owl~C.re Tail - ~ I~ J7.. - ::. .... ,t~ .._>, >;.µ M..: - .... - \:. p:..::~-a~ .•a ::."v •,:•.:.•-.Y.;:: :~-.:,. .'."fin . ~... .. :. ~. `:: ^ c: ~- :: ) :r ;r~ J - ::: ., i:.,: .:":. .\: +- :* ~:::.:., ,v.:_ . ,...,-;.,ter,., r.; •~... _......~" .. :+- :n' ~..,:,- .. - . 'J:~ - - -- ` ~ - - :::=~ - ~ .:. - - - <Asficroft'Ski. ~.~:t_ - - - i -•:i .., ,.. < ,.... ...~.. ~,..:-a..y ..~ :. .. ,.. ~ - ~. •..Toui•in ``Center. F. 9 h:.. r. »; ... 6 ~.? i >. ..r„7 .:;~--:: ±pc~, ..~,..~;~ I~I.- ... ~ ='-:1..':; ~. ~ '~`~_;%' .Y'J:F..;`:'r^:.,-:`~<:":;:rte.-.:, :;. _~,;:~:: ~.., ., ~;,: ~. _ _ - j -_ _<- _r. .. - z -- - 1 _ ~:<; `-~~' 1`mi:u- ~Cast(e Creek; R - ) :i P. :; ~ 1. .. _._.,; .,: .. .. ~~~. r.,- v..3 - .., ~s....__,_ . .,._. .. .. ~i~^ c.. ...o. ,b c...0.~.,4 .- .. .O .. .. y. .y _ - - - _ ... '.~~' .o :.~: ": -.. . -'~"~ - _ < ~. - .y~- - .. ~5;-„ ~ ~ ~ - -.::: .:: <:•- }., - - _ ~ n. :~ Maro.o Lake R oa ~. .. ,.... .: `. `:'c .r:c - r <e~+s ~~:+ >., . _.., ::. _ .t. ~ .....n.. .... ., ......... .. .~•- .., - ~.. ; REMEMBERI ,. . ....., ..•:,:.:.~:.,t, .: - Skiers should move into y ~ w - s.<.~ ~ - - ,._.:. ~ . -°°°•~-~ °':a'= _ - he right track when faced wit ,..~. ... -. The Community Development Department will be the primary contact for the applicant during the review process. Once the completed application and fee are submitted, Community Development will distribute the application to the necessary referral agencies and, if necessary, will schedule a date for the referral agencies to review the application with applicant-and/or put the referral agencies directly in touch with applicant. Following review of the application, the Community Development .Director will issue an Administrative Determination granting or denying the permit. The Board of County Commissioners reviews events of duration longer than 72 hours. Special event permit applications and temporary commercial use permit applications shall be submitted to the Community Development Department not less than 60 days prior to the event date, along with the following: 2. 3. 4. 5. 6. 7. 9. Ap~iovera for ~'~dmerlt Vendor #~~~ 1`'l Acct. Dist. ~1, ""lG~ :.'7 I'1 ~..~ ~~, P.O. 7fa :?~ _ ~ `~~ Dat ~~~~~l~J k '" ~' ~ ._ Fee for application: $1344 (Major Events),- $448 (Minor Events); make check payable to "Pitkin -n~-uity Treasurer". Whether or not an event constitutes a "Major Event" or a -`r _----- -- "Minor Event" will be determined by staff at the time of submittal. The fee is based on 2 hours of staff time, for Minor Events, and 6 hours of staff time, for Major Events; if staff review time exceeds 2.4 hours for Minor Events, or 7.2 hours for Major Events, the applicant will be charged for time in excess of 2/6 hours at a rate of $224 per hour. Map .(sketch or site plan) of event site, detailing any temporary or permanent structures; street closures,. all impacted properties (identifying owners), and parking. Vicinity map. Schedule of events/activities. Detailed Safety and Operations Plan (see Attachment-A). Proof of General Liability insurance/indemnification (naming Pitkin County as an "Additional Insured"} and proof of Liquor Liability insurance (if applicable). Letter of authorization/executed contract granting approval to use the specific sites} from public or private property owner(s). Written approval of any applicable Caucus(es)/Homeovyners' Associations}. Copies of al( other applicable permits. (Some helpful contacts and references are included in Attachments B and C.) Other permits may be processed concurrently with the application. 5113105 Page 1 of 1 ~< Michael Kraemer From: Carla Ostberg Sent: Tuesday, August 01, 2006 11:59 AM To: Michael Kraemer Subject: RE: once again........ All issues regarding Env. Health seem to be located in the city. That's good news! Carla Ostberg, REHS Environmental Health Program Supervisor Pitkin County Environmental Health and Natural Resources 970-920-5438 From: Michael Kraemer , Sent: Tuesday, August 01, 2006 10:15 AM To: Carla Ostberg Subject: once again........ .another chapter in the special event saga. Let me know what you think or if you need more info. Mike Mike Kraemer Planner Communify Development Department Pitkin Counfy 130 S. ~atena Street Aspen, CO 89619 9713.920.5526(phone) 970.920.5439(faxJ michaelktv7co. citki n.co. us 8/2/2006 PITKIN COUN1 x COMMUNITY bEVEY;(~P1~1'T~D`El'ARTVIENT 130 South Galena Street Aspen, Colorado 8161 r (970) 920-5526FAX# (970 920=5439 April 18, 2006 Sandra Doebler 130 South Galena Street Aspen, CO 81611 Re: Aspen High Country Triathlon (2006) Temporary~Use/Special Event Permit (CASE P078-06; PID 2735=135)... .... .. ...~ , , ~ ~u..,., ,w........ W..,....., . Dear Mrs. Doebler: The Planning Office has completed its preliminary review of the captioned application. We have determined that this application is complete. After a more detailed review of the submittal information, additional information specific to the application maybe requested in order to adequately review and process the application. The planner in charge of the review will request the information from you directly. If you have any questions, please call Mike Kraemer, the planner assigned to your case, at 920-5482. Sincerely, Bonnie Waechtler Administrative Assistant _ ~._ _ _ .. _.. ,.m-~ i _, _ ,~. Y '4,,,. J .. . , ... .: COMMUNITY DEVELOPMENT DEPA1tT1v1ElT 130 South Galena Street Aspen, Colorado 8161]. (970) 920-5526 Pitkin County '~ Land Use: -a 172 '~ Board of Adjustment 159 County Land Use Code 174 ~F'lat 1aee r:=l,-r 162 Zoning and Sign 169 Public Notice - 160 Planning Enforcement 175.. ..::_._,. - - Hearing Officer Referral Fees:....:.. __ 210 Ait-port LUCO1 County Clerk ^------- - 211 County Engineer - -- 194 Environmental Health _ _. 208 Historic ~ '~ 198 Housing 190 Land Management 209 Redstone HPC 206 Wildlife Officer ~ Build.. .. _,, ing Fees: 170 Board of Appeals 105 Building Permit - 120 Electrical Permit 195 Energy Code Review 115 Mechanical Permit 15 110 Plan ~ Check _ 0 Plumbing Permit 130 Reinspection i 152 AVFD Fire Marshal 158 BFD Fire Marshal - _ Other Fees:,. 1 155 Use Tax 165 Copy ---*~.--~- I PZ005 ~ J * '' Master Plan Copy -~~ '? 185 Park Dedication ~ 186 Parking Cash in Lieu _ ~ I S GIS Requirements - ~ 161 Housing Impact Fee ~'~ 81202 Road Impact Fee __ 81203 School Impact Fee - TOTAL; . -r~' . ~~r; ~,~' ,~• r ~~ NAME: ~ _ i ADDRESS/PROJECT:' ~ `~ _ i ,r ~,, 4, PITONE: ,,,; - CHECK# ~ ~ ~ _~. 1_ ,~~ 1 r _ _. _ _. . CASE/PERMIT#: yd,. ,* INITIAL: i " -, ,* .._.~.:' -. i i. !I i~i ill i pmllm ii u i i ~~w ~. li. I I