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HomeMy WebLinkAboutpitkin.planning.2735135 (3)DOCUMENT. LAYOUT THIS FILE MAYOR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat copies (11x17) ~, ®~~~®~ 471~~7 r Page:''~~f 1 SILVIA DAVIS PITKIN COUNTY CO R 0.00 08/16D~0 00 3:07P ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITHIN COUNTY,. COLORADO, APPROVING A TEMPORARY USE/SPECIAL EVENT PERMIT FOR THE CITY OF ASPEN HIGH COUNTRY TRIATHLON Determination No.~-2002 RECITALS Pursuant to Section 3-200-030 of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Use/Special Event Permit for commercial activities or special events. 2. The City of Aspen Recreation Department (hereafter "Applicant") has applied to the Director for approval of a Temporary Use/Special Event Permit for a Duathlon race. The event will start at the Highlands base village and participants will bicycle on Maroon Creek Road to the Maroon Bells parking lot and back. 4. The event will be held on August 24, 2002, starting at 7:15 A.M. and ending at 1:30 P.M. 5. The Director finds that the Applicant has obtained all the necessary comments from referral agencies,. and the proposed event complies with the standards in Section 3-200-030 of the Land Use Code. THE DIRECTOR HEREBY APPROVES the Temporary Use Permit for the High Country Duathlon subject to the following conditions: 1. The Applicant shall adhere to all conditions and material representations made in the application and safety operations plan. 2. Signs shall be posted at all road intersections to warn motorists that there is a race in progress. 3. Traffic marshals shall be present at all road crossings to facilitate the passing of race participants across intersections. APPROVED this ~5 day of ~~~L~-j(1~~~"' , 2002. Windy ~Iouben, Community Development Director P096-02 PID# 2735135 QUiJU~ May 28, 2002 ' THE CITY OF ASPEN Bryan McNellis Pitkin County 130 S. Galena _ Aspen, CO 81611 Dear Bryan, Enclosed is our Special Events Permit for the.10t" Annual High Country Duathlon sponsored by the City of Aspen Recreation Department. Agin this year, our event will be staged at the Aspen Highlands Base Ski Area. This race will" affect Maroon Creek Road only, as runners will go.along Maroon Creek Rd from the . Highlands to Moore Drive and back and then bikers will ride to the Bells and back to the Highlands. We will have marshalls all along Maroon Creek Road, a motorcyclist on course, and Mid Valley Ambulatory Service on site. Last year the County was extremely gracious in waiving the permit fee. This race is a benefit for the Aspen Speedo's'Swim Team and Aspen High School Cross . Country Team. Please call me with any questions or concerns. Sincerely, ,~° ~ ~` f~r`. Susan Arenella Aspen Recreation Department -~ i 13O SOUTH GALENA STREET ASPEN, COLORADO 81611-1975 PHONE 970.920.5000 • Fax 970.920.5197 www. aspengov.com Printed on Recycled Paper ,, - May 28, 2002 ' THE CITY OF ASPEN r Brian McNellis ' Pitkin County 130 S. Galena Aspen, CO 81611 Dear Brian, Enclosed is our Special Events Permit for the 10th Annual High Country Duathlon sponsored by the City of Aspen Recreation Department. Again this year, our event will be staged at the Aspen Highlands Base Ski Area. This race will affect Maroon Creek Road only, as runners will go along Maroon Creek Rd from the , Highlands to Moore Drive and back and then bikers wilt ride to the Bells and back " to the Highlands. ' We will have marshalls all along Maroon Creek Road, •a motorcyclist on course, and Mid Valley Ambulatory Service on site. , Last year. the County was. extremely gracious in waiving the permit fee. This race • is a benefit for the Aspen Speedo's Swim Team and Aspen High School Cross Country Team. . Pleasb call me with any questions or concerns. Sin,,c~Jerely, 1;f f ~ Susan Arenella Aspen R~creation'Department 0 ~ ®~.0 ~ 130 SOUTH GALENA STREET ASPEN, COLORADO 81611-1975 PHONE 970.920.5000 • FAx 970.920.5197 www. aspengov.com . ~ Printed on Recycled Paper ~w ~~. ,~~,~,u~~, ~n~u~~ ~.,nnw.~uwxw uM w w.ai,•4an ~x+we~~ PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION INFORMATION AND PERMIT PROCESS The temporary use and occupancy~of public or private properties and/or roadways for commercial activities or special events that are not otherwise permitted within a specific zone district may be permitted by the Community Development Director.' The Community Development Department coordinates the review of these activities/events by various referral agencies in order to ensure that the activities/events are conducted in a safe manner, and that any impacts on the community or on public resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that adequate provisions have been made for police supervision, public parking, insurance, site set-up, maintenance and clean-up, emergency services, and safety of operations, as required by the Code. A permit will not be issued unless these requirements are satisfied. Special Events include, but are not limited to, the following: ~ Public events for amusement or entertainment, such as concerts or festivals; ~ Fund-raising or non-commercial events to benefit nonprofit religious, educational, or community service organizations; ~ Foot races and bike races. Temporary Commercial Uses include, but are not limited to, the following: ~ Filming of movies or commercials; ~ Trade shows. Community Development Permit Reauired -Exceptions: Is this afund-raising or non-commercial event for anon-profit religious, I j~ Yes (^ No educational, or community service organization? Will the event be conducted entirely (including parking) in a permanent I ^ Yes I ~( No facility on private property owned or leased by the sponsoring agency? Will the event have a maximum duration of one day and be limited to the ~ Yes I ^ No hours between 8:00 AM and 9:00 PM? If you answered YES to ALL of the questions above, then a permit from the Community Development Department is NOT required. However, you must still obtain any other required permits or approvals, such as a special events liquor license, pyrotechnics permit, etc. Contact Community Development at 920-5090 to determine what other permits may be required. In addition, you must notify the Sheriff and the County Engineer of the time, place and estimated attendance at least 72 hours prior to the event. If you answered NO to any or all of the questions above, you must complete the attached application and submit the application and all required attachments to the Community Development Department for review. If you are requesting a permit for filming of commercial and films, please obtain the separate application specific to those activities from the Community Development Department. In order to make the process as efficient as possible for permittees, staff and other referral agencies, the Community Development Department will be the primary contact for permittees during the review process. Once the completed application is submitted, Community Development will distribute the 1 Per Section 3-200-030 of the Pitkin County Land Use Code ("Code"). ~~~U~~1 application to the necessary referral agencies and will schedule a date for the Special Event Committee ("Committee") to review the application. Sign-off by all. of the required referral agencies on the attached "Committee Review" sheet will constitute the approved permit, unless further review and approval by the BOCC is deemed necessary by the Community Development Director. Special event permit applications and temporary commercial use permit applications shall be submitted to the Community Development Department not less than sixty (60) days prior to the event date, along with the following: 1. $275 fee ($175 Community Development, $50 Engineer, $50 Environmental Health) 2. Map (sketch or site plan) of event site, detailing any temporary or permanent structures, street closures, all impacted properties (identifying owners), parking, vicinity map, etc. 3. Schedule of events 4. Detailed safety and operating plan (see Attachment A) 5. Proof ofinsurance/indemnification (naming Pitkin County as "additional insured") 6. Letter/signed contract of approval to use the specific site(s) from public or private property owner(s) 7. Comments from applicable caucus/homeowners association (see Attachment B) 8. Copies of all other applicable permits (as referenced within the application) Contact numbers are included in Attachment B, and applicable codes and standards are listed in Attachment C. Permits may be processed concurrently with this application. ~f~~~0 f ,, PITHIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION Please complete the following questions in detail. If an item does not pertain to your event, please mark ~~N/A." 1. Location of event: ~~P~=~ ~r br~~-YttN'f~S, M~R~J ARK f~ ~ ~nf`t~ B~K~ f'•AC"T~ ~RAU;r~~ /ksPt^N GOLF Cou~,S~, 2. Type of activity (parade, assembly, s orting event, filming, etc.): io-~ ~~~u~~. Ni t~N r~u~,2y ~uo~THw~.- 3. Name of sponsoring organization: ~,' i74 ®F ~P~iJ RECf~,E~T1 qnl ~(~ PR,2']"~y E~J7- Address: -13C~ S, ~ /A~i~,~t/d4 ~ i Q-S~~iJ t~A'I/~ Phone: 9~0-~?2~ 'S (y C~ 4. Name of person responsible for event:.~t,(S~tr! ~l'i:E~~ I,L.~ ~ ~,1{ ~-'p ~~~~ f ~(-y- Address: 1~t-~ S. G~4~1~6~ ~T. ASPE~cI ~'.~ x'1!0// Phone: g?o°~~ -5/Nf? Cell Phone, Radio Frequency or other means of contact during the event: `~LE$ -' i~D7 9 5. Date(s)ofevent: S~TtARD~t~f ~1t,1~1,CS? ~y`~'y' a.f~c~ Starting time: '%l.~ ANt Ending time: /•"34 Pn•1 Events of a longer duration than 72 hours must be approved by the BOCC. 6. Number of people involved (including participants, event staff, and spectators): ~c~0 Pl~fZTlG C'~~TS .~D"1"_SPE~TATc'~/LS ~1~~' S~r~-f F 7. Will you provide notification of the event to the public and/or to adjacentlaffected property owners? '~~ 5 If YES, please describe: LU f2 ~ T~ Eri/ 8. Are you requesti ~®erect temporary structure(s) or tents? If so, describe size, purpose, etc.: Temporary structures shall conform to any and all applicable building codes and other County regulations, and the permittee shall obtain any required building permits from the Building Department. If a tent is erected, the Fire Marshal shall complete a life safety inspection prior to the event. 9. If you require electricity, what is the source of your electric power? 1~// /~ Temporary power (electric) shall conform to any and all applicable electrical codes and other County regulations, and the permittee shall receive any required electrical permits from the Building Department. 10. Will there be amplifCied sour^nd, muAsic, or fireworks, etc.? If yes, please /d~eys~cri~b~e:/ ~ E sr ~o ~a SySTGM r!~ ?R~~PTI Dn~ RI~~J~ / ,/1~(G/V ~~C~1~~N1J~O~bG~ If fireworks are planned, the permittee shall obtain a permit and approval from the applicable Fire Marshal and the Sheriff. The permittee shall comply with the Pitkin County Noise Ordinance. ~~fl~0~ 11. Will any food be sold? /V® If YES, the permittee shall enter into a vending agreement and shall complete and return a Temporary Food Service Survey form to the Environmental Health Department. 12. Will beer, wine, or alcoholic beverages be dispensed at your event? y~ s If YES, please complete Attachment "D" and contact the County Clerk to obtain a State of Colorado special event liquor license permit. 13. Are you requesting to use any County properties (parks, trails)? yt;5 If YES, please specify: MFF R ~®r/ cR~EK RbA-~ Contact Land Management to obtain approval to use County properties. If County owned properties are used, the permittee must meet the following conditions: A. Crowd must be orderly. B. Area must be cleaned at completion of activity. C. Vehicles must stay off grass and walkways and signed areas. All event signage (i.e. stay off grass, no parking) must be removed within 24 hours after conclusion of event. D. No person shall use any public park for business purposes without the necessary permits and licenses. E. Hours of operation may be limited. F. Damages to park facilities and property or non-compliance with these conditions maybe cause for cancellation or withdrawal of this permit. The County may require a permittee to post financial security to ensure restoration or revegetation in the event that County property is damaged. 14. If the event involves movement (e.g. parade, foot race, etc.), describe the route, including start and dispersal location, and attach a map. ~AG~ STAllTS A? RSP~i~ ~i~H~i~1~t~S ~,~~ U r""` Z3 LI S PE~f I yI ~ ~DDI.E ~-~L ~I~l E~( /~ETG[Rri/ 5 ~3 .~'S P~i~t ~~~ FFG~Z25 AkTtCfPft-~lT~ ~fi~-l~i~d t"iiKg UP__TD /'7t3l~aoa~i i3~uS AiJD SACK. ~A-~~,5 ~~,~f ~u i ~i~oun~ a ~ ASP~i~I Gcx-F ~~c.e~~" ~~ ~i C'~AU~ Ai 77~f~ ~1sPE~v ~~6~NDS~ 15. Are you requesting road closures? ./~® If YES, please include date and times: Road From To Date Road From To Date If road closures are approved, the permittee shall publish display ads in local daily newspapers to provide notice of road closures at least 2 days prior to the closure. 16. If you do not require road closures, will your event use any public or private roads? y~ S If YES, please describe: !"~~FRe~eaaJ CRFEI.j ~OftD ~O(: l~KE` ~l7~E ~ IK~~'no,~1 3cu-S, 17. Where will you provide parking? ~ S pE~ /~ ! (, /~ I..i4NTJ„~ ~a ~.~~ (~ /~-v~~~4 .. # of spaces available "1 Q~ . 18. Will any shuttle service be provided? ~v y If YES, please describe methods to be used to encourage use of public transit: 2 ., 19. Please describe traffic control measures to be instituted: ~l/al..t~lN~"~~R ~ /M~"~.5 )(~-.t- '~_ft~u~nlCr ~t14-~~9 CR~K f~7oi~-~ ~NTR,a~I~ ~ E1a~~'-5 t.l Nt~yL~' ~~dc,~ Pit ~ 2ot. ~Q ~r~N ~2K. R D• ~R owl P-~t ~b1~~J ~7C? Nl~fahl ~EZZ-5 '~u~nJ~ y~p~e.~ ~~~tos c~N ~/fE ~f ~F?' l~l~e~~c,+~-~,~5 i3p4-S~', 20. Permittee is expected to provide security, traffic and parking control. Please state how many personnel will be provided for security, traffic control and parking control. ~ ~ -E- Law enforcement services will be charged out at $65.00 per hour and ONLY if resources permit. The Sheriff reserves the right to place officers and staff at the permittee's expense as deemed necessary in the best interest of public safety. For further information, contact the Sheriff s Office. 21. How many and what size vehicles and equipment do you plan to stage for the event? Please provide the location for staging of all vehicles and equipment. d~v~ ~/Y~-n1 'T~ .5'~fu77ZE V n t_tc u t~ ~ R ~ -~ ,S ~~Tt ®n1 S~ Ate- Sn~- ~~ ~ ~-- ~~~,8,~- ~ T'AS~~ l~id,~s 22. Are you requesting to use fixed wing or rotor wing aircraft for any aspect of the event? If YES, please describe. I~®• 23. How many volunteers are participating and in what capacities (other than those identified above)? /~~1~~> 24. ALL PERMITTEES: Please complete the attached written safety and operating plan (See Attachment "A"). A safety and operating plan is required for lp armed events because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any potential demand for services generated by a lp anned event should be alleviated ahead of time by the event sponsor or organizer. This includes non-profit organizations. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriff s Office upon review of the Safety and Operating Plan. 25. If you will be renting portable toilets and hand-washing stations, where will they be located? How many will be provided? y~S ~ . ~ tJtc.~ ~ E /~~ ~ ,q-T' A'SP~N ~16d~f LWaJbS . U~~Jit~ ~` 3 26. Describe types of trash/recycle containers to be used. How many? Locations? aav~.y 1+-1, i LE 7'~nu ~ c~ ®u? -7-~-1~ ~~~RSF _ Trash/recycle containers and portable toilets must be removed within 24 hours of the event. 27. Name, address, and telephone number of person responsible for clean up: ~~~ r~F ~sP~n) R~~-~.~a-no,~ 17~P~rNl~,~t' - 5us~,,1 AR~~I~z.~-~A, ~ lei ~ ~ l~f~'~A-n-t ~ Su~r~ 13.x' ~,1 ` t ~ ~ (e 1 28. List any special needs required that have not been covered: 7 f~ ~~~"~~ ~® ~~ I certify that I am an authorized representative of and have the power to execute this application on behalf of the above-named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that this temporary commercial use/special event permit shall be subject to the following restrictions: A. The County may revoke a temporary commercial use/special event permit prior to or during the event if the permittee violates any of the conditions or requirements of the permit. B. The County may require the permittee to participate in a post-event debriefing with referral agencies, affected citizens and other interested/involved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions or requirements of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. E. The Community Development Director may refer the application to the BOCC for consideration, following the Committee's review. F. The permittee shall adhere to all representations made in the application and in public meetings. ~v ~ Signature of Permittee s~~ Svs ~ ~~Zi~-NG ~~4 Print name ~i e Adds ~ ~ 4 ~~~3~~~ 1 SPECIAL EVENT COMMITTEE REVIEW EVENT: Date of Committee review: ADDITIONAL CONDITIONS:. Financial security required: _Yes _No Amount: Sheriff's Office Road and Bridge Chemical Dependency Task Force Risk Management Environmental Health Department County Engineer Public Safety Council Representative Financial security required: _Yes No Amount: Land Management ®~~~~~ Building Financial security required: _Yes _No Amount: Community Development Refer to BOCC: Yes No Other: Other: I acknowledge and agree to abide by the additional conditions included herein. Signature of Permittee Date Print name Sign-off by all of the required referral agencies on this sheet will constitute the approved permit for the proposed activity/event, unless further review and approval by the BOCC is deemed necessary by the Community Development Director, in which case a BOCC resolution will constitute the approved permit. ALL APPLICABLE PERMITS MUST BE POSTED OR PRODUCED UPON REQUEST OJ~~1~ 6 *, ATTACHMENT "A" SAFETY AND OPERATING PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. You should also consider this activity as a template to facilitate your safety program development. Together we can work to ensure a safe and successful conclusion to your efforts. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council (970-920-5234-Cindy Mohat) for additional information or direction regarding these requirements. • Is this a corporate sponsored event for-profit ^ or non-profit ~ (Check one of the appropriate boxes) The following statements assess the level of risk to the participant/citizens of the county and its potential to affect normal public safety resources: (Please Check appropriate boxes.) ^ Yes ~ No A.) Does the event posse risks to the individual participant and public safety? ^ Yes ~ No B.) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered yes, then the applicant may be required to post financial security to the Sheriff's Office. All participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs- DOLA Grant. A safety plan can be written in outline format to facilitate ease in finding detailed information for both the participant and public safety officials. Outline in detail all the activities, risks, or other safety issues associated with staging or participating in your event. 2. Outline in detail outline the appropriate safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers (ex. Cell phone-970-555-1212) B. Who has overall responsibility for the safety of the event? C. Where will this individual be located during the event? Describe (bullet topics) your safety briefing for event staff? D. Outline in detail your safety preplans to include: 1) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources- drawings (flow chart) may be helpful. ~~JJ1~ b) Requests for assistance procedures. c) Event communications plan-drawings may be helpful 2) Please ensure that your map attached to the temporary use application clearly identifies emergency facilities, emergency access routes and hazards. 3) Outline in detail how you will detect and respond to event emergencies. 4) Please describe event-provided emergency medical provisions for staff and participants. (See below) S) Are there any low risk hazards likely to be encountered by the staff or participants and how they are to be addressed? (Road crossings, stream crossings, etc.) E. Will your event's safety facilities (aid stations, heli-spots, etc.) be prominently and clearly marked? If so, how? ~/'~Gf F. What are your inclement weather contingency plans? 3. The event shall supply its own Emergency Medical Services (including ambulance service), depending on the scale and risk assessment of the activities. You may contact local ire and ambulance departments or private providers for quotes and availability. ATTACHMENT ~B" CONTACT LIST (all area code 970) DEPARTMENT OR AGENCY ~ CONTACT PERSON I PHONE/FAX Aspen Fire District ~ Ed Van Walraven (925-2690/920-4451 ~ Aspen Police Department ~ Joseph Cortez ~ 920-5400/920-5409 Aspen Special Events Committee ~ Kathryn Koch ~ 920-5060/920-5197 Basalt Fire District ~ Scott Thompson ~ 927-3365/927-3936 Brush Creek Metro District ~ Cheryl Morgan ~ 923-4263 Building Division ~ ~ 920-5090/920-5439 Bureau of Land Management ~ Brian Hopkins ~ 947-2840/947-2829 Carbondale Fire District ~ Bill Gavette ~ 963-2491/ Chemical Dependency Task Force ~ ~ 920-5235/920-5558 Community Development ~ Brian McNellis ~ 920-5090/920-5439 County Clerk ~ Jennifer Doss ~ 920-5180/920-5196 Crystal River Caucus ~ Lee Beck ~ 963-3584 Engineering ~ Bud Eylar ~ 920-5206/920-5374 Environmental Health ~ Carla Block ~ 920-5070/920-5077 Frying Pan Caucus ~ Dale Coombs ~ 927-2870 Land Management ~ Temple Glassier ~ 920-5390/920-5374 Maroon/Castle Creek Caucus ~ King Woodward ~ 925-7772 Owl Creek Caucus ~ Gary Snook 1544-0782 Public Safety Council ~ Cindy Mohat ~ 920-234/920-5198 Risk Management ~ Kris Jewkes ~ 920-6017/920-5198 Sheriff ~ Bob Braudis ~ 920-5300/920-5307 Snowmass/Capitol Caucus ~ Sue Helm ~ 923-3131 Snowmass Village ~ Victoria Giannola ~ 923-5524/923-6083 Snowmass/Wildcat Fire District ~ John Mele ~ 923-2212 US Forest Service I ~ 925-3445 (Aspen District) 963-2266 (Sopris District) West Buttermilk HOA ~ John Kane ~ 925-1600 Woody Creek Caucus 'Jackie Lothian ~ 920-5063 Contact Community Development to obtain contact names for homeowners' associations. tlf~~f~~~ ATTACHMENT "C" APPLICABLE CODES AND REGULATIONS Electricity, Temporary Fireworks Food Service Liquor License Noise Limits Refuse disposal Road Closures Sanitary Facilities: toilets and hand washing stations Temporary Commercial Use/Special Event Permit Tents or Temporary Structures APPLICABLE CODES & REGULATIONS Uniform Electric Code Temporary and Occasional Food Service Establishment Requirements, Colorado Food Service License State of Colorado special event liquor license permit Title VII of the Pitkin County Code (BOCC Ordinance #99-38) Colorado Department of Health Standards and Regulations for Group Gathering Areas Pitkin County Road Management & Maintenance Plan Colorado Department of Health Standards and Regulations for Group Gathering Areas Land Use Code Section 3-200-030 Uniform Building Code, Uniform Fire Code CONTACT Community Development - Building Division Fire District, Sheriff Environmental Health County Clerk Environmental Health Environmental Health County Engineer Environmental Health Community Development Community Development - Building Division; Fire District ~~~.~.~ 1 ATTACHMENT ~~D" Complete if liquor will be served at your event. State of Colorado special event liquor license permit must be applied for with the County Clerk's office (920-5180/5196). This permit process takes 30 days and is ONLY issued to incorporated non-profit organizations. Proof of Host Liquor Liability insurance must be provided. Please indicate yes/no to the following criteria if liquor is to be served at the event. YES NO a. Non-transferable Legal Age Identification bracelets? _ _ b. TIPS (server) training for bartenders and caterers? _ _ c. Designated "Family Friendly" seating area? _ _ d. Inclusion of Tipsy Taxi in the planning of event? _ _ e. Provision of alternatives to alcohol; free non-alcoholic drinks for designated drivers? _ _ f. Free water and ice available? _ _ g. Cessation of alcohol service at predetermined point prior to the end of the event? What time? _ _ h. Food available at all times? _ _ i. Training of security staff and volunteers on friendly intervention? _ _ j. Prohibition of use of alcohol or drugs by staff and volunteers while on duty? _ _ k. Designated smoking area? _ _ 1. Designated medical detox area on-site? _ _ m. Other: ~~JJ~.~~ Attachment. "A" May 13, 2002 Pitkin County Special Event Permit Application. City of Aspen, Recreation Department. Safety and Operating Plan Requirements This is the 10th year for the Aspen High Country Duathlon. The event will be staged at the Aspen Highlands Base Area. As event coordinator, Susan Arenella will have overall responsibility of the safety of the event. She will be located at the race staging area in the courtyard of Aspen Highlands Village. Mid Valley Ambulatory Service will be covering our event and they will be parked at the base of Highlands staging area. There will be a motorcycle rider who will continuously drive up and down the road to monitor the safety of the participants. We will also have an aid station at the turnaround point at the Maroon Bells parking lot. RFTA will be notified to the time that the racers will be on the road. Seven radios and three cell phones will be issued to main staff on the course. Cell Phone #'s: Susan Arenella 948-1667 Keith Bulicz 948-8079 MaryAnn Byars 274-1021 A staff/volunteer meeting is scheduled for August 24th, 2002. All volunteers will meet the morning of the race two hours prior to the gam start time. Safety instructions and procedures will be covered Safety Pre-plan • EMT on site. • Radio and cell phones all along course • Dispatch to Race Director who will phone 911. Each volunteer/staff members will receive the following instructions to report immediately to Susan Arenella (race coordinator) who will phone 911. There will be an EMT on site to assist us. There will be first aid supplies available for participants, volunteers, staff, and spectators. The first aid supplies will be at two different locations and in a vehicle. o~~~~.~~ Attachment "A" cont'd Our Staff and volunteers will have cell phones and radios all along the course as well as a motorcyclist who will constantly be driving up and down the road until the last racer has returned to the staging area. The only low risk hazards will be minimal bus/car traffic along Maroon Creek Road and entering and exiting Maroon Creek Road from Aspen Highlands. These risks have been considered and prepared for by notifying RFTA, US Forests Service, residents and campgrounds along Maroon Creek Road. We will also have trained staff with slow/stop signs and wearing orange vests to direct traffic at the entrance and exit point of Maroon Creek Road & Aspen Highlands. The race is scheduled for rain or shine. If weather prevents the race from occurring safely, the race will be postponed to a time when it may continue in a safe manner. F, "'' "1 ATTACHMENT "B" CONTACT LIST (all area code 970) DEPARTMENT OR AGENCY CONTACT PERSON PHONE/FAX Aspen Fire District Ed Van Walraven 925-2690/920-4451 Aspen Police Department j Joseph Cortez j 920-5400/920-5409 Aspen Special Events Committee ~ Kathryn Koch ~ 920-5060/920-5197 Basalt Fire District ~ Scott Thompson j 927-3365/927-3936 Brush Creek Metro District j Cheryl Morgan j 923-4263 Building Division j ~ 920-5090/920-5439 Bureau of Land Management ~ Brian Hopkins 947-2840/947-2829 Carbondale Fire District Bill Gavette 963-2491/ Chemical Dependency Task Force 920-5235/920-5558 Community Development Brian McNellis ~ 920-5090/920-5439 County Clerk j Jennifer Doss ~ 920-5180/920-5196 Crystal River Caucus ~ Lee Beck j 963-3584 Engineering j Bud Eylar ~ 920-5206/920-5374 Environmental Health ~ Carla Block ~ 920-5070/920-5077 Frying Pan Caucus j Dale Coombs ~ 927-2870 Land Management j Temple Glassier ~ 920-5390/920-5374 Maroon/Castle Creek Caucus j King Woodward j 925-7772 Owl Creek Caucus ~ Gary Snook i 544-0782 Public Safety Council Cindy Mohat ~ 920-234/920-5198 Risk Management Sheriff j Kris Jewkes ~ 9 _ ~ 20 6017/920-5198 j Bob Braudis j 920-5300/920-5307 Snowmass/Capitol Caucus j Sue Helm ~ 923-3131 Snowmass Village j Victoria Giannola ~ 923-5524/923-6083 Snowmass/Wildcat Fire District ~ John Mele i 923-2212 US Forest Service 925-3445 (Aspen District) 963-2266 (Sopris District) West Buttermilk HOA John Kane 925-1600 Woody Creek Caucus j Jackie Lothian ~ 920-5063 Contact Community Development to obtain contact names for homeowners' associations. oo~o~i F'' ATTACHMENT "C" APPLICABLE CODES AND REGULATIONS Electricity, Temporary Fireworks Food Service Liquor License Noise Limits Refuse disposal Road Closures Sanitary Facilities: toilets and hand washing stations Temporary Commercial Use/Special Event Permit Tents or Temporary Structures APPLICABLE CODES & REGULATIONS j Uniform Electric Code Temporary and Occasional Food Service Establishment Requirements, Colorado Food Service License State of Colorado special event liquor license permit Title VII of the Pitkin County Code (BOCC Ordinance #99-38) Colorado Department of Health Standards and Regulations for Group Gathering Areas Pitkin County Road Management & Maintenance Plan Colorado Department of Health Standards and Regulations for Group Gathering Areas Land Use Code Section 3-200-030 Uniform Building Code, Uniform Fire Code CONTACT Community Development - Building Division Fire District, Sheriff Environmental Health j County Clerk Environmental Health Environmental Health ~ County Engineer Environmental Health Community Development Community Development - Building Division; Fire District o~~~~~ ~. ATTACHMENT "D" Complete if liquor will be served at your even State of Colorado special event liquor license permit must be applied for with the County Clerk's office (920-5180/5196). This permit process takes 30 days and is ONLY issued to incorporated non-profit organizations. Proof of Host Liquor Liability insurance must be provided. Please indicate yes/no to the following criteria if liquor is to be served at the event. YES NO a. Non-transferable Legal Age Identification bracelets? _ _ b. TIPS (server) training for bartenders and caterers? _ _ c. Designated "Family Friendly" seating area? _ d. Inclusion of Tipsy Taxi in the planning of event? _ _ e. Provision of alternatives to alcohol; free non-alcoholic drinks for designated drivers? f. Free water and ice available? - g. Cessation of alcohol service at predetermined point prior to the end of the event? What time? h. Food available at all times? - i. Training of security staff and volunteers on friendly intervention? j. Prohibition of use of alcohol or drugs by staff and volunteers while on duty? k. Designated smoking area? - 1. Designated medical detox area on-site? m. Other: OUJJ2~ r.c i. o`.'~s\ \ a\; \'\+ .+`~`~\. •h\\i/•• /N1 f _.S -.. r~ L:1 ~„i j•; '-~..~..,.. - ~~ ~1 f. ;\t y \« ~\Z\y\ 'l •~ ' •~ v Y~ ,v ja.-^'~", ,~• ~ - \ ~,v, Fit ~ = ~ _ ~, ~ I,. ~ • ,~ f ~::,~ .may ! _ x~ "~'~~'"• ~ ~.; -'~_,;•, ~ . 1~ . , (( • ...{ Jy ~. s ~.. l i:• :• _ F 3 +aae~ ~ _... 1 "kk ~~ 'w \ ~~\.. ~ v tF~+~`:~: f1L'lJ ~'~ T~F `~'.~t+~,,,_~~^`J~~}`' L~t'L f '~ ~~ ~~ ti6r : ~ f' ~~ a .. fir.. `ri.:. "~l "~ / (. "t i i . \ i t\ _ v. ~ t• . ~` •til••\+\'"'~ <\ it _..^.F:. .i... +. [:E ' ` .. ~• U - t ~\. K ~~ 1. ~ \. \Y fC'.'. „• . +~_ ~,'- ,.`. .~. ~ SSS S* x • - ~-`may'' +is• ++'1•r -+f ~ \ ' `4 '~ 1~ : u) _ at ,-`cr: ~ ~l.a~.iT ~C/ ;k`~ i. <• t3; at ~ ~ r: . 4`~: :w:. ~'`r....; V[ ~ ~ ~. =i!. ~ try ~' .: b. :[. :t.. ~:~, I . ~.` .. d \ L 'ate '•t~+ ~ \ \:` ~ ~' rr•^ f' ( ((~~ rrll i `_ fit ~~ ~ . € T ~ 9{ \~ b q VVV y,~ x R ,`O ~ fi s `u' ~14~ 3 (~ \'~'~ ~ 5~ yY t r R 2 j ~' ~ ~STs~ RT t ~v ~ Ft ~ ' ~~ ~ ~ ,~ ~ ~ r ~ ~ © ~ ~ ' ~ ~ ~ v ~ ~ ~ -__ _, _, .~ ,~ ?~ ~ i '9P # I #!' t f `R r p~^„ \ E ~< ~' k } ;! i~ T lil 11~~~ a P ` '' i 9 ~~~~ ~~ ~ ~ ~~ ,`~ ' SE7" ~P A~-~~'~ 00002, ASPEN/PITHIN ZMUNITY DEVELOPMENT DEPA'MENT 130 South Galena Street Aspen, Colorado 81611 (970) 920-5090 FAX# (970) 920-5439 June 20, 2002 Susan Arenella City of Aspen 130 South Galena Street Aspen, Colorado 81611 Re: City of Aspen Recreation Department 10th Annual High Country Duathlon Temporary Use Permit 2002 (PID 2735-135 Case #P096-02) Dear Susan, The Planning Office has completed its preliminary review of the captioned application. We have determined that this application is complete. After a more detailed review of the submittal information, additional information specific to the application may be requested in order to adequately review and process the application. The planner in charge of the review will request the information from you directly. If you have any questions, please call Ezra Louthis, the planner assigned to your case, at 920-5482. Si cerely, ~'~Y~l~ sabel Calderon Administrative Assistant OOOU2~