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Home My WebLink Aboutpitkin.planning.273718216003 DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN AI..L OF THE INFORMATION LISTED BELOW IN THE FOLI..OWlNG ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat copies (llx17) ',;:::blfi,,,:~j:i; - rn. () CASE FILE TABLE OF CONTENTS ParcelID: 2737-182-16-003 Case Number: P079-06 Case Name: Golden Leaf Classic (2006) Temporary Use/Special Event Permit Applicant: City of Aspen Scanned: 12/01/2006 DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING OIIDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Affidavit, Application Letter, Referral(s) Letter Site Plan Miscellaneous I"""- ':1 ',,' .' .... .. .~.. .: J .... " .. . . '. ....,::.r\..'.'..A....".'r..:,..e:......'..R.:.:. b.VD......,:'.........\.:.I., ';. .p~Rcf:~~:, 2737~~.82-~~:00;. We. '~'" .. .C:~~E:.~I GO,lden ~e~f Classic .(20~6) .!:.~!,~~a,~ ~.~e/~p~cial~~:~~ ~errnit, ' ." '..,: , ". .~,: ':.' :.:' "..".. ": .... ':':: ';''!".... 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":C~S~:~2::l '., ',:,:t::A~~lj'P3: 'I C~~jYP'4::t II Ii .111 I," 11111,1, ~ ",t." - ~ ~ ADMINISTRATIVE DECISION OF T~ (:Ol\1MlJNIl'Y D~VE~OPMENT PI~(:TQR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY U&~t~r.~~lAt1~n~:t~~~!m!,Q&1:.,I!!!",,,.,, CITY OF ASPEN TO CONJ)tJCT THE GOLDEN LEAF CLASSIC ~ ~THQN ON SEPTEMBER .., d.. ..'.'-., . "." ,. ",. ,.. 23r ,2006 . -, .... .. -'..' Administrative Decision No.6.5.2~06 RECITALS A. Pursuant to Subsection 3-200-030 of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Commercial Use/Special Event Permit for non-commercial activities. or special events. B. The City of Aspen (hereafter, the "Applicant") has appJied to the Director for approval of a Temporary Commercial Use/Special Event Permit to conduct tl1e QgJden Lel:lJ Clf.l:s~ic ~ mar!lthon on September 23rd, 2006 from 8:00AM to 1 :OOPM. The event will 90n~!~t of ~J1?lf,r.narathop, trail running race along the Government Trail that will begin in Snowmass Village Mall and end in Koch :park in Aspen. C. The Applicant has provided a Certificate of Insurance demonstrl:l,ting adequate General Liability coverage (and naming Pitkin County as an Additional Insured) satisfactory to Pitkin County Risk .' Management. D. Approximately 375 participants and 25 volunteers will be inyolved in the event. Parking will be ,provided along the streets adjacent to Koch Park. City parking enforcement will be notified of the event. Liquor will not be a component of this event. E. This application was referred to the County Sheriff, Emergency Manager, Human Resource Risk Manager, Town of Snowmass Village Planning Department, and Forest Service. Referral comments were received by all. The Applicant has applied for a special event permit with the Town of Snowmass Village and United States Forest Service. Both entities !lave granted approval with conditions. F. The Director finqs that, to the extent applicable, the application complies with the standards in Subsection 3-200-030 of the Land Use Code. NOW THEREFORE BE IT RESOLVE:Q tp!iLt.P.e ~Qn;)ll1~ity Development Director of Pitkin County does hereby grant approval for the Golden Leaf Classic ~ Marathon Temporary Use/Special Event Permit subject to the following conditions: 1. The Applicant shall adhere to all material representations made in, or in connection with, the application, including but not limited to its Safety and Operations Plan. 2. The Applicant will provide Pitkin County Risk Management with satisfactory evidence of General Liability insurance. The'insuran,ce shall include M. Eagh Occ!ll!en,9.e tim.it Qf $1,000,000 and a General Aggregate limit of $2,000,000 prior to the event. Pitkin County shall be named as an Additional Insured under the policy. 3. All trash must be cleaned up at the end of the event. Aid station$ will be removed at the end of the event in a timely manner. 4. All signage indicating the route of the event must be remov~d immedi!ite1y after the event. Spray painted arrow and/or ch:,tlk may not be used to indicate the marathon route for participants. 5. Mountain Rescue must be notified prior to the event if their assistance is needed. 1 ~ lr ,J ~ 6. Prior to commencement of the event, the Applicant sh~ll provide the pitJ.dn County Sheriff's Office with the radio frequenci.es, satellite phone numbers and all other contact infonnation in t)1e evel1t of an emergency. APPROVED this '.q~ day ofSeptemher, 2006 -:;;l!~~~[~~ CindY HOuDen ... Community Development Director '!; PID# 2737-182-16-003 P079-06 -to 2 ~ ~ ""J,~"', MEMORANDUM TO: Tom Grady, Ellen Anderson, Ed VanWalraven, Town of Snowmass Village, and Martha Moran (F orest Service) FROM: Mike Kraemer, Planner DATE: September 7, 2006 RE: Golden Leaf Classic. Special Event Permit Application. . The City of Aspen has proposed the Golden Leaf Classic for September 23rdfrom 8:00AM - 1 :OOPM. I have not attached a copy of the application as it is identical to previous applications that have been approved minus the biking part of the race. The event will consist of a half marathon trail running race along the Government Trail that will begin in Snowmass Village Mall and end in Koch Park in Aspen. The Applicant has requested assistance from Mountain Rescue. I have attached a route for the race with this email. To view the entire route, put the two maps together. Map 1 goes on the left and Map 2 on the right. . Please pass your comments and/or concerns along to me via email by September 19t\ 2006. Quick overview · The contact for this event is Sandy Doebler with the City of Aspen, Phone #: 429.2093 · Approximately 375 participants with 25 volunteers will be in attendance; · 3-10"xlO" popup tents have been proposed at Kock Park; · Parking has been proposed at Koch Park along the streets. The Applicant has stated that City Parking Enforcement will be notified; . Liquor will not be served at this event; · Aid stations have been proposed at locations along the trail and the Applicant has requested Mountain Rescue for assistance in the event of an emergency. Iss ues/Concerns · None really from my end. This seems to be a really well run event by the City. Please resDond bv email bv Sentember 19th, 2006 If I do not receive comments, I assume there are no issues with this application. 970.920.5482 michaelk@co.nitkin.co.us '" " \. PITKIN COUNTY COMMUNITY DEVEL()PMENT[)EeJ\RTM~f\J'" TEMPORARY COMMERCIACUSEISPEerA[ EVEN'f"P'ERtf'T"A15J5t!'CI\Tle>'N Please answer the following questions in detail. If an item does not pertain to your activity/event, please mark it "N/A." 1. Name of event/activity: C<rW10n !fed ff:~ m/1A~. 2. ~ti~~acti~~~e1-o:tf t:~~~~ 3. ~Of eyenf'~ade, a.. embly, ~ event, filming, etc.): AA -p / ,\.rQ 1?1. .. - -. . \"",,; 4. If the event/activity involves. movement (e.g., parade, foot race), describe the route, including starting and dispersal locations, and attach a map. i}lllme of applicant (s!l'<n~orj[1p o'jl;lnizationievent coordinator): /"J.,. r! ~- ~Annl^n ~ ~ ~ ~ Address:- \~O ,'V:A.Jt-h f9C V.=DJf\ 0___ J~t1J/V) ro 8;t(.QlI Phone(s): (-(to - L(;;).--q - 6u;!J4f3 ' E-mail: ~/\0110(.Q~ ()o ".r1~.(fl ,Os. Name<:en_d tit1 of perso pri r'ly responsible for oversight of event/activity: ( Y.AIJ.,(J AI^- Address: -l:;:;((') .- P .. C":)~~ .~ (cn<;lfoLI Phone(s): L1 ((J)- U::ic, - NCR~ . ~ ~. E-mail: .~~(1Al.Cl~n. (<2.0~. Cell pjl()ne, radio f~uency or other means of~tact during the event/activity:...... Y '(0 4 Lf <i<;- - GL~--rs<7. 5. . Date(s) of event/activity: q 1c9.:?)()C 0 . I I ~ '.eDC\.Vh \ ',CXN) YY"l j Starting time(s): Ending time(s): 6. Number of people involved (including participants, staff (including volunteers), and spectators): -;<.~{)- W ~ .- -.......... -,- If you will be using volunteers, what type of advance training will they be receiving and when? I II I" L. /hi- . _ _.\ _ vDWV\.AXtA \IN)~ f~. 0-<A~ 7. Will you provide notification of the event/activity to the public and/or to adjacent/affected property owners? ~M. I If~~~ ~~~hO you will notify, when, and how: . 'T""'_,,^.-.?4- ~. . , ~1 Ul", ~l .~~^I''; ;;.;..;.:. I f 4~ H:7\JtO. , .. V I .----.~~-u I 7' 11. 12. .~ f) SevI J\U . 8. Are you planning to erect temporary structures or tents? If so, describe location, size, purpose, arid if they will be heated/air conditioned: 3 to ty 10 ~. ~JJs #1 !Lor j2 / ~(A/l'\.t--y~ l:tu l 9. Temporary structures shall conform to any and all applicable building codes and other County regulations. The applicant shall obtain any required building permits from the County Building Department. If a tent is to be erected, the Fire Marshal shall be . contacted to complete a life safety inspection prior to the event. Do you \~quire e~ctricity; if so, what is the source of your electric power? :OCu Q,v' \ V\-\-'V\J \-(")...AJ.t-. . ~ Temporary electric power connection(s) shall conform to any and all applicable electrical codes and other County regulations. The applicant shall obtain any required electrical permits from the County Building Department. 10. Will there be amplified souf\d! music, or fireworks? If YES, please describe: . \ rA V"\ \f'CtAI\.L.O .Y \ ^" ~ c;;:.r J./\Ai ~ 1 If fireworks are plarined,- the applicant shall obtain approval and a permit from the applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on Noise Abatement (Code Title 6, Chapter 6.36). Will any food be sold? \!\O If YES, the applicant will be required to submit an Event Information Application to County Environmental Health. Applicant may also be required to submit an Event Coordinator's Application and, in connection with its food vending, applicant shall submit, or require each of its independent caterers to submit, a Special Event Food Service Application to County Environmental Health. In connection with sales transactions, applicant may be required to have a CO Standard . Sales Tax License or CO Special Event Sales Tax License. Contact the CO Department of Revenue for information. Will you be providing portable toilets .and/or ha~d-washing stat.ionS? ~ If so, where will they be l.ocqte~ and how many will be provided? R: - \ \t\t) /\ (/A ~) ()(~()~~. .. v . -.- - - Describe t~e types, number and location of trash/recycle containers to be provided: _ t..rT-~bh C01^~ '. ~~ (!(JAAh~. . . - I ~~ ~. ~ - n; A~ Trash/recycle containers and toilets/hand-washing stations must be removed within 24 hours of the event/activity. 13. Will beer, wine, or other alcoholic beverages be dispensed at your event? ft:JJ 2 . 'I ',,;.'.',iH'HI!'I'l,H',I,'11 ",I.'~,.I.. ',~IIl!I." 1I,II!\III!!!l,1,1 ,11"i\~I"i~III))I.li I 111L1l',1" ,jl. Ii II 1.1 III ~ ~ f)- If YES, complete Attachment D and contact the County Clerk & Recorder's Office to determine if you need to obtain a State of Colorado Special Event Liquor License Permit. 14. Are you requef1inq J,lse of any County properties (e.g., parks, trails)? C!/1/..,L> If YES, please specify_ _' __ \)~ (---x-.J....JeArV\~~1't ~ The County may require applicant to post financial security to ensure restorationlrevegetation of County property. 15. . Are you requesting road closures? fI/2) If YES, please include date(s) and times: Road From To .:. Date Road From To . Date If road closures are approved, the permittee will be required to publish notice of the closures in local daily newspapers at least 2 days prior to the closures. 16. If you do not require road closures, will your event/activity use any public or private roads? V'QJ If YES, describe: 17. Where will you_prklvide parking? _ (A Q\1 ~ Ak A,'V""\O (2Q.f) ~ hc.JC u.t!. ~~ '-~o~~ ~IN.u._, r~ ctp?~ ~ PNfL" Number of spaces ~ailable at"1ach location: _ r ~ . Desc~ibe ar:)l-,.a:r~~gements made for to~~~.s~ed vehicles: r ) *"h \JrJvU~ Q.p ~ .. - J 0 --, , 18. Will shuttle service be provided? ~ If YES, describe shuttle service (including hours of operation) and methods to be u'sed to encourage use of public transit: /"\--..- ""....." I I _ -'tj-Tk ~~.LtA 11 L/) (~. ~ Q.e_ \r'O.Votoot GtAJJ--, " 19. Describe traffic control measures to be instituted: 20. How many personnel will be provided for security, and traffic and parking control? --=-' ~ A . .. \n~_ V0.LUA Y-l ~ A [) ~ Identify any subcontracted security and traffic/parking control service providers (name, address, contact person, telephone number(s), and e-mail): Law enforcement services will be charged out at the current hourly rate established by the Sheriff's Department and ONL Y if resources permit. The Sheriff reserves the right to place officers and staff at the event, at the permittee's expense, if deemed necessary in the interest of public safety. For further information, contact the Sheriff's Office. 3 :,,,\;:':"',';~;,';'i i::"'''~"''''-'' " f") 21. How many and what size vehicles and equipment do you plan to use to stage the event/activity? Please provide the location for staging of all vehicles and equipment. _ '(\(. \1\ Q J ........ 22. Are you planning to use fixed wing or rotor wing aircraft for any aspect of the event/activity? If YES, please describe: V\(2) 23. Describe any special requirements or aspects of your event/activity that have not been covered above: A {/ ^ /1/ I f-J\: . v Y' J *** ALL APPLICANTS: Please complete the attached Safety and Operations PI~m or provide a separate document containing all of the required information (see Attachment A). A Safety and Operations Plan is required for planned events/a~.tivities because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any . demand for services generated by a planned event/activity should be alleviated ahead of time by the event sponsor or organizer. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriff's Office upon review of the Safety and Operations Plan. I certify that I am. an authorized representative of the applicant, . and have the power to execute this application on behalf of the above- named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that any Temporary CommC?rcial Use/Special Event Permit that I receive shall be subject to the following terms and conditions, in addition to those specified in the Administrative Determination/BOCC Resolution granting the permit: A. The County may revoke a Temporary Commercial Use/Special Event Permit prior to or during the event if the permittee violates any of the conditions of the permit. B. The County may require the permittee to participate in a post-event debriefing with referral agencies, affected citizens and other interested/involved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. E. The permittee shall adhere to all representations made in the application and in public meetings. 4 '\0,.,-::",--. "" JM~j/J3(~ ~. - _. Signature of Authorized Representative of Applicant 5}A~~ lDc'~v Print Name ,111.111."j'J~bo"..........._I,.,._",,," ~ /)rx:uGil ~ 12m~ TitlEf l~ (yt~ {~Q.oY1Q_. -A~ Address 5 ':<,;',>;,.":(~:' ~ ~ ATTACHMENT A SAFETY AND OPERATIONS PLAN REQUlREIVIENtS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. Please provide the following information as it applies to your event. Note that some questions Will nor be .... applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council for additional information or direction regarding these requirements. · Is this a corporate-sponsored event for profit? 0 or a non-profit event? X (Check one.) The following statements assess the level of risk to the participant/citizens of the County by the event and its potential to affect normal public safety resources. (Check appropriate boxes.) X YES 0 NO A) Does the event pose risks to the individual participants and public safety? o YES X NO B) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered YES, then the applicant may be required to post financial security with the Sheriff's Office. All participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs- DOLA Grant. ~' , ~"';"'~'.::;;-.~ ,,:';""".::..'<'.,~..J:~\;"-:',. i.'c'.:8':'.:~k>, "_,,,,<,, ,.,,~, ".,., ."~,' +1 ~ ~ Golden Leaf Classic 1. Outline, in detail, all of the activities, risks, or other safety issues associated with staging or participating in your event. The golden leaf classic is a half marathon, trail run. It takes place on the Government trail from Snowmass to Aspen. Some of the risks involved are associated with the location of the trail, therefore we have Mountain Rescue doing a sweep behind the last racer, and various course Marshals stationed 2. . Outline, in detail, the safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers/frequencies (e.g., cell phone, radio). Where will this individual be located during the event? Sandy Doebler, Nancy Lesley, Race Directors. Will be available in radio contact as well as cell phones. Directors will be located at the Start and Finish Lines. A member of Mountain Rescue will be sweeping the course on a mountain bike, equipped with 1st aid, a radio and a cell phone. We will contact the hospital and Ambulance prior to event to inform them of the event to ensure a quick response. We will be contacting the Pitkin County Sheriff's Office to see if Mountain Rescue will be available to aid the event. B. Who has overall responsibility for the safety of the event? City of Aspen C. Describe (bullet topics) your safety briefing for event staff. · Prior to race, volunteer meeting describing course layout. · Go over communication plan, Radio, Cell phones, who to call in case of emergency · Go over volunteer assignments · Plan with Mountain rescue to do a course sweep after the race. · Have course marshals stationed in high risk areas, around the Aspen Recreation Center where pedestrian traffic is, and any other areas where we see fit. D. Outline, in detail, your safety preplans. There will be a volunteer meeting prior to the event discussing communication and safety plans and to go through safety chain of command. Mandatory check in meeting with participants, Go over location of aid stations on course and where drop out, turnaround points are. J"'^'~ "." _1.l".'..,JJ,.J,<JO!'.\",..,lll"'''",l"'',"J!''',',,,...I,.., "'q';,."'th,..",.,.""".."..~,,,.~ "',..; """o>""",,,,,:",,.~.,.,,,..,,,,,,,,,,,,,, "}h,\.';~';-...o(...,."...,..~ ^ ~ '". ;) 1) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources. Drawings (flow chart) may be helpful. Participants inform volunteers, course marshals that they need assistance, volunteers contact Race Directors, Race director contacts First Aid Personnel, on site. b) Requests for assistance procedures. First Aid personnel will be available on the course as well as at the finish line- Ambulance and emergency personnel will be contacted. Prior to event we will notify the hospital and the ambulance of our event and location. c) Event communications plan. Drawings may be helpful Each volunteerand course marshal will be equipped with a radio to be in contact directly with the race director. Please ensure that your map attached to the application clearly identifies emergency facilities, emergency access routes and hazards. 2) Outline, in detail, how you will detect and respond to event emergencies. Chain of command, Racer-volunteer-race-director- mountain rescue. Mountain rescue is also on course, so they will be able to respond as soon as possible. 3) Describe event-provided emergency medical personnel, facilities and provisions for staff and participants. We will request the presence of Mountain Rescue. From the Pitkin County Sheriff's Office Will your event's safety facilities (aid stations, heli-spots, etc.) be prominently and clearly marked? If so, how? Tables set up with water/1st aid, and will be pointed out to participants before beginning of the race. ~).; (The event may be required to supply its own Emergency Medical Services (including ambulance service), depending on the scale and risk assessment of the activities. You may contact local fire and ambulance departments, or private providers for quotes and availability.) E. Are there any low risk hazards likely to be encountered by the staff or participants and how will they be addressed (e.g., road crossings, stream crossings, etc.)? Volunteers and course marshals will be set up at the Tiehack bridge crossing, around the recreation center and nearby Koch Lumber Park to warn participants of pedestrian and vehicle traffic. . ,,- .....0. '"'''',~''';;;'O''' ,. "-"'." ,"""",,,'; "-""'_~';.&i;.'"'"~"";,,,_,,,,,,~~';;";"~.,;:",':..,,,,;,",.0c...j;;,.".".. ~ ~ What are your inclement weather contingency plans? Rain or shine, or postpone event until another weekend. .,;;~:\:,:.",~~:::tf'f"t;,i.,:.,t~tf:"),,, ~";1',:,;::< ,;~\.,.. " .~ ~ !~' .~~ I' .' The Community Development Department will be the primary contact for the applicant during the review process. Once the completed application and fee are submitted, Community Development will distribute the application to the necessary referral agencies and, if necessary, will schedule a date for the referral agencies to review the application with appliCant and/or put the referral agencies directly in touch with applicant. Following review of the application, the Community Development Director will issue an Administrative Determination granting or denying the permit. The Board of County Commissioners reviews events of duration longer than 72 hours. Special event permit applications and temporary commercial use permit applications shall be submitted to the Community Development Department not less than 60 days prior to the event date, along with the following: 1. Fe.e for application: $1344 (Major Events)(~4.48 (Minor EVents); m~ke check payable to "Pitkin ('~ Treasurer", Whether or not an event constitutes a "Major Event" or a "Minor Event" will be determined by staff at the time of submittal. The fee IS based on 2 hours of staff time, for Minor Events, and 6 hours of staff time, for Major Events; if staff review time exceeds 2.4 hours for Minor Events, or 7.2 hours for Major Events, the applicant will be charged for time in excess of 2/6 hours at a rate of $224 per hour. 2. Map (sketch or site plan) of event site, detailing any temporary or permanent structures, street closures, all impacted properties (identifying owners), and parking. 3. Vicinity map. 4. Schedule of events/activities. 5. Detailed Safety and Operations Plan (see Attachment A). 6. Proof of General Liability insurance/indemnification (naming Pitkin County as an "Additional Insured") and proof of Liquor Liability insurance (if applicable). 7. Letter of authorization/executed contract granting approval to use the specific site(s) from public or private propertyowner(s). 8. Written approval of any applicable Caucus(es)/Homeowners' Association(s). 9. Copies of all other applicable permits. (Some helpful contacts and references are included in Attachments B and g.) Other permits may be processed concurrently with the application. 00/4 -€/I LeM- f;;v..f/J J- ApproVed for Payment Vendor # J e> I" . . Acet. Dist. ~\ . ., D . I 11 J...7 €J-'JCf{ ~:~/~4t~(~ 1~I'1cr /(;b 5/13/05 .. ."...."i;:"'j~;r)>-t,kJ;f. \;\'~%';::.!f.t<\'\iilii;'<i':iti€i;i~:~~il,.%f{~:.~~i;:;j~:~~;;t~':~~:;;~i':0';;'f.i~ ^ ,~ :l ~;;;,,;J,;.' ".... . EVENT TI.TLE ~cfloRf}/} ( 00/ .f?u.J / fMt ~L/hoYl ' L,OCAT!ON (~R(f\VLtQ~~ -h' ' 'UlMber~L TYPE'OF EVEN'f" \YCt!~.L ~(V,'V\J) . 13 .;;21i7A J (}...D. y~~ r SETUP Date ~!:)<jtJ& Tim eC!iYJOCJtriJ ay of the Week cJA,.sIzAA~ EVENT sT~RTS Date C?j ):</11/7' TimeR 'ffY1hDav of the Week. rYl!ZtA..CJ} nfiJ EVENT ENDS . Date 'qiJ~ Time /:;;,m~DaY of the Week~'JUA~.iP{;! DISMAN';Lt:: Date Qj:)'tJ()( ~ Time QlrY~aYoftheWeek (~j~t. 1~ I f.L/ ,~, "'.~A r.~J - cJ' DESCRIPTION (Please include app?"o,r;irnate attendance nu.rnbers) I/J ~~ . f1t~ =- ~hV U ~-?3.. ()/yv 1M -4^{)l .~ 03- fVl.Qb~jl7 f[!-~ ,A,rk._- , . In k-peA'l I ~(}t~/~ ~ -LfrZD -r~A~-tA~.. . CJ Is the event open to the Dublic? '! j(?/)' (J - .. ^ ~ ..1,. ..iI OR EVIDENCE OF' PERMISSION TO USE PREMISES (Submii;letterfrompropertYQwnerifappr(lpriat:e) Name of Event fcyo))oiarl /2f}{f f!o!j /J7;;J.1~U7 Location of Event ~.1-.J~) ~J1 LumY/ ..-R2rt,. Date of Event 9fJ3/{ltJ (Starting Time X-~E~di~gTime ',~00 . 1. Type of activity (picnic, assembly, sportin! event, etc.) . Fiii<d1 !t f1! !-P"C:f1 K-.........-- 2. Name of Sponsoring Organization U~ ~/) <~'I;::;. r EveJ1. ~ , Address' \~ ~ C~.~. ~ w2'iCall 3. Name of person responsible for the event ~ j'r~_l-l e V- . Address I~ &~ C")c:L\em - ~/ rO $5l(fJ[J 4. Crowd expected: ~'-~() - LJ .sf) 5. po you plan to erect temporary structures? ~ Yes D No I{Yecs,describe size and purpose: \6x.) () O:JD()(J \f' jf)~ . - \ J I . - (Permissionfrom the Parks Department is required. Call 920-5120 one week p7'ior to the eve'nt to locate i1"'l'igation and utility lines.) CONDITIONS: 1. Crowd must be orderly. 2. Area must be cleaned and all trash removed at completion of activity. .3. Vehicles must stay off grass and walkways. 4. Sale or dispensing of beer, wine or alcoholic beverages is prohibited without a Special Event Permit liquor license. Special Events Permits for incorporated, noft-profit organizations may be aplied for through the City Clerk's ofi'ice, 920- 5064. 5. No person shall use any public park for business purposes, and no business of any kind shall be carried on except with the necessary permitsllicenses and as reviewed by the Special Events coordinator. 6. I understand that damages to park facilities and property or not abiding by these above conditions is cause for . cancellation or withdrawal of this Permit. Applieant Viill be charged for any damage incurred during the event or during . set-up or clean-up. 7. Person or persons will eomply with all City rules, regulations and ordinances. Applicant Signature Jr Mfl~lM~l0Y- ""'-/ - . .. --- Date _3/J!-tLo . City of Aspen Approval Date '11.,11'1,.1",,111111, ^ ~ . Name of Event (yffdcfl 1Qa/ -- () I-hi/ rJt1QUJJj1A ~OJ/l. ; o Q3eJufJ2A Lld4- 6lY? ~ t?Llg-~ - Cf4A- -d~ cY::J!jltrt- (=u1u?/~@ _A-sp2VJ dCVlQLA ~ Business phone number . Q 7.{) - Cf'7u - Q7C!) /;?O CONTACTS Event contact person Horne phone number Cell phone number Mailing address Second contact (reauired) Business phone number Horne T)hone number AJanc;r {~lJflcP" . t170 - Lt~cd c9tJq~ " v . "'" Cell nhone number Mailing address . q'7~ I ,,<n r '-""'" ;0...- -- r;Q 74__ j~?qx c%vfh. bQl-ena- .~~(D VENDORS rt:A Will items or services be sold at your event? Dyes. l..fJ No If yes, please describe or attach a comnlete list of vendors: ~ / COMBINED SPECIAL EVENT SALES TAX AND BUSiNESS L.ICENSE ApPLICATION Name of Event Name of Business Sales Tax/Primary Mailing Address /1 / I _ /1// ~ / V / At / Location Address D Same as Sales Tax Address Other Phone Number of Business ( Sales Tax Contact E-mail Address Colorado Sales Tax License Number o Same as Location Address ) Fax Number ( . ) Contact Phone If applicable, State of Colorado Sales Tax Exempt Number Nature of Business/Product.Sold Names of Owners, Partners. or Managers of the Business D One day license ................................................ $15. D 1\vo-day license .............................................-... $25 D N ot- for- Profit Groups (IRS Section 501 [ c] [3] certificate required) . . . . . . . $ 0 I declare under penalty of perjury that this, application has been examined by me, and that the statements made herein are made in good faith pursuant to the Oit of Aspen tax regulations and, to the best of my knowledge and belief, are true, correct and com- plete. Signature of Applicant Date Title IIIIIIIILII.I.I,III ,I; I", " ..utJRont~i;M,:....'. Nameo/Event CxfCMJh ~ !:bJO ,flJ&M/i1iY1. PLAN/ROUTE MAP should include but not be limited to: . An outline of the entire event venue including the names of all streets or areas that are part of the venue and the surrounding area. If the event involves a moving route of any kind, indicate the direction of travel and all street or l~ne Islosures. ~ k"ah~y.:v-M.U);om to date 9/;)(-Y(J(c;L Street from to date . Do you require a street to be posted "No Parking"? 0 Yes ~NO (If you require a street to be posted "No Parking," the City of Aspen requires 6 signs per side of a block at a deposit of $2 per sign.) . Do you need any cones or barricades?D Yes tt6 No (lfyes, a deposit of $5 per CGne and $35 per barricade is required.) # Cones # Barricades # No Parking signs . Will you need any streets cleaned? D Yes ~ No Street from to date Street from to date Please note thejollowing on you?" Site Plart/Rou,te Map ,. . The location of fencing, barriers and/or barricades. Indicate any removable fencing for emergency access. . The provision of minimum twenty foot (20') emergency access lanes throughout the event venue. . The location of first aid facilities and ambulances. . The location of all stages, platforms, scaffolding, bleachers, grandstands, canopies, tents, portable toilets, booths, beer gardens, cooking areas, trash containers and dumpsters, and other temporary structures. . A detail or close-up of the food booth and cooking area configuration including booth identifica- tion of all vendors cooking \vith flammable gases or barbecue grills. . Generator locations andlor source of electricity. . Requested placement of vehicles and/or trailers. . Exit locations for outdoor events that are fenced and/or locations \vithin tents and tent structures. . Identification of all event components that meet accessibility standards. Please make direct contact with the Streets Department (920-5130) at least two (2) weeks prior to your event. You will be charged for all requested labor, materials and equipment. Approval of Permit dependent upon receipt of deposit. OVER It "" .",."I'I.I,i;11111I11..,!III.1 I'"", ""J"I.",dj;"!"UI!~llt!~I"~",,!i~ 1 rJ 0- .T. , , ,.. ; : .rJ- i . , r Lr-c--.:.....,..-.; ~ 1 . :.. , vr-;J ! , : ; ; .. , ... ^ , ...... .... ............ , ........ ' ,t, i-ri · ... .. r(L : :Q) ...~; . c' ~j ...... ~> ... .--..; , .. i ,... '00:::: -- : r:::::.: : ~ p ..... ... ~.: ~~;. i~. b c. ::i~ ~ t: :!. i :(<::: ! r i ... ..... :: .. .....i...... .... .... .. .... : , .. .. : .. ... , , ; ....,_......... .... .... ... .L : ,... ..... ....... ....... .... \ i. T L ' J Lu. ....... Ii... ....--.- : : i i.........! ..._- " .. I 5' ,.. ,....... ; t.C"]i; T ..... .. l .1.;",.. : i ..........-" ...,....... ! .......,.. .. ..... ,...... : ... .. ... ... .. ............ i.. .. i~~ ... j .... ,.i.. , / i .v :I ~ .,"" ,w:,;",:,~(fI As an event organizer, you are required to provide a safe a,nd sec'ure environment for yonr event. D Name of Event ~oJp/f\ L~t1I / V /kit ~j~ Have you hired a licensed professional security company to manage your event's security plan? DYes 0 No If yes, please complete this section: Security Organization Address Telephone ;1 II J / If/ / M / VI /'\l Will law enforcement services be required? 0 Yes 0 No If yes, for what purpose (Le., security, traffic control, parking control?) Dates and times officers are needed Law enforcement services will becha,rged out at the rate approved annually by Councll, minimum two (2) hours. The Chief of Police reserves the right to place officers and staff events as deemed necessary in the best interest of public safety. An application for an agreement with the Police Department will also need to be completed incaddition to this plan. If no to above, please detail your plans to secure your event: ~ '" d~ ''';'f-JiII'-''''''-- Name of Event (::>r 4:>Q 0(\ - CO OV. fu to rn au eJ/r.M Have you hired a licensed professional emergency medical services provider to develop and management . your event's medieal plan? 0 Yes 0 No If yes, TJlease list: . ~u- /\- ~L_ - \w roOf _ ~ \JJ-eA...,L \~ -&.Mil.;. 6hMiJ6;'j "{'VA/( 1- - fnOLA )-C'!A^_ ~_i1I~ \'v'\. ~"-- ~ ,APA~. . . ,- rf1rtl {J;-t-WL .J6~ Lbo LLQ r; h.o~ ~ 1. Please describe your medical plan including your communications plan, the number, certification levels (Le., MD, RN, Paramedic, EMT) and types of resources that 'Nill be at your event and the manner in which they will be managed and deployed. Your plan should include hours of setup and dismantle of medical aid areas. You may attach the pian to this application if necessary. I "I, ',I',J ~.I ,I...!..LI." 1,11.:_ I,i, _.,1.'11,1,1 'h__,I./H, .,1,.",: I.'~! 1."I,o,hllll,' {".' !.',,;, hi,.""." ,I! jllll'~ ,~ EVENT HOLDER iNSURANCE ApPLICATiON (To be attached to Perrnit Application ONLY if you desire the City's Special Event coverage) ~ameofEvent b010Pn l-en+ ~~ rroJn~ho\ Name and Address of Renter or Permit Holder (same as on Permit Form or Rental Form) rJxkl rJ hsoc:n- gC1?i~'i~T'b~. ';ent C~nta~~erson (~uthorized to sign al; documents) c..9a nctrc:< Daytime Phone Number:c1?e) ) L( ;) c; - c2D c; 3 lY-~~r .. . EVENT INFORMATION Time (fICtJrfyJ ._Ifm 1'/ __/ (include set-up and take down da,ys) . Location of Event: (fl.tel J1V1AQI;1}J-vu L-O ) tcrJt I 1J/1fl be,- ~\lt_. Detailed Description of Event ; ~ {e~ t::{ :::::t:n I;-Q4I1 d>>tO.WP-Bd . 7& . / ~ ~~/J - - or - . .. Total attendance (per day) including participants and spectators 3-50 - Lf(:l::) (Note: {(number of participants e,xceeds 7,000, then a separate application will be TequiTed) Day One Day Five Day Nine Day 1\vo Day Six Day Ten Day Three Day Seven Day Four . Day Eight Date(s) to Be Held 9/d-< /(/(0 Additional event exposures? Ven d 0 rs/E xhib i tors/Con cession aires? Caterer? Liquor Served? Liquor Sold? Food/Non-Alcoholi.c Beverages Served? Food/Non-Alcoholic Beverages Sold? EntertainmentActivities? (provide a list) Armed Security Guards? Yes o o o o o o o o How Many? Please review contracts and attach a sepa.rate sheet, li.s'ting names and a,ddresses of a.ll parties requ,iTing to be named as additional insuTed. . '" 1""\ , .,;1. ibili' Name of Event tYiZdQrl ~ I-/tif (}1clJ ilJt I/1.tYi ACCESSIBILITY PLAN CHECKL 'ST This checklist is intended to serve as a planning guideline and may not be inclusive of all City, County, State and Federal access requirements. Will there be a clear path of travel throu.~hout your event venue? Please describe ~ ~ PT~ M'Yes 0 No / . OJQ.I - a)JaP~-'2{. Have you developed a disabled parking and/or transportation plan (including the use of public transportation or shuttle se~ices) for your event? %Yes 0 No Please describe ~A~~g \S rUn ~ 01_ ~~! . QA..ot Vv\o1A~Q o-fd11 ~ f3V.l Ai - Will a minimum of lO'%ofportable restrooTIls at your event be accessible? k"Yes 0 No Please describe A~ iAilA, W ttkOJ .... v ~..... Will all food, beverage and vending areas be accessible? ~ Yes 0 No . Please describe, ~ . A'SpeJJ!/l {aJ.ez/J . . Will all ,ignage be place~ s~ pedestrian flow will not obstruct its visiMity? ~es 0 No Please describe \=1 V\ANn 0J....pa.. V-J-( ~_ II\.AOLA k nnl \~~\~\if~~i~~c:~h ~:~~,~ili~~ !V~ (1 "--1- 1""'\ '" .;1 Name of Event Jt (~cfl oi01rL (ood , - -. U Please attach to your State of Colorado Liquor License Spedal Event Application. . Copy of Certificate of Good Corporation Standing from Secretary of State . Evidence of permission to use premises · Dral~~ng of proposed premises Please describe your security plan to ensure the safe sale or dis,tri'bllti.Q.:r1J)f~J.9QhQl9;E your event. /1 // II /1/ / ~ / V I' .'\. l Please complete following GhecIdist: Yes No Will you provide non-transferable lD bracelets 0 0 Designate "family friendly" seating area 0 0 Include Tipsy Taxi in the planning of the event 0 0 Provide alternatives to alcohol 0 0 Have food available at all times 0 0 Training of security staff and volunteers on friendly intervention 0 0 Prohibit use of alcohol and drugs by staff and volunteers while on duty 0 0 ,>..1-;..,',.... ~'.!."'r.'-.i;.,:1......'~..-;'.,>- -""-' ~ ~ 'C' "",C Name of Event &sIao Jr\ .'"'"'-" - ... loal ~U fhlI (j yYWlJ a1hdJ[+ Does your event include food eont;essions, giveaways and/or preparation areas? If yes, please describe how food will be served and/or prepared ~Yes 0 No I,/> - (jltf/ /7 ()! U / ~LJ!:l /7 'jV -,. _ A " I/,(ft L./- - /_ I CChttb( NOTE" Contact City of Aspen En1JironmB')ztal Health Departmentfor appUcatiortlguidelines if you an'swered yes. Do you intend to cook food in the event area? 0 Yes 0 No If yes, please specify: DGas o Electric o Charcoal (May through October only-'-'see Section 13.08.100 [c]) o Other :,....,.J."'<'...;.'f;~,;-':,; ;;'""(-.-'M~8i':'"M;.::"ti"'i"'''>'->' , .. .;:(j;.., ;r,.,.i,~",:,.;j.; ~. ~ ,...':v. Name of Event CJ aWj ~uthj) /Ylj){1f1.~ As an event organizer, you must properly diSP~ of waste aruiJarbage th'ro'aghout the teT?n of your event and immediately upon conclusion of the event, the area must be returned to a clean condit'ion. If you, as an event organizm; set a standard of leaving the venues better than youfound it, you can have a , highly beneficial impact on the community. The City qf Aspen has a solid waste ordinance that requ'ires daily pickup of waste due to the wildl~fe activities in the community and surrounding wilderness. ~ Should you fail to perform adequate cleanup or da,mage occurs to city propm"ty due to your event, you will be billed atfull cost recovery rates plus overhead for cleanup and repair. In addition, suchfailure 'lnay result in derlial of future approval for a special event permit. SANITATION AND RECYCLING Number of trash cans with lids Number of dumpsters with lids (onefO?" every increment of 400 people) . Number of recycling containers ,C) .- \.~ Sanitation comDanv Address Please describe your plait for cleanup and removal of recyclable goods, waste and garage during and after W OIdJ/Wlff ~ fJ:::;;;. Ol- -- :'\ ~Pet1 ~~ , ., . JYlP~ m ,%~ ,-rJ ~J ~ 0 () -- - 0 /' \ A u t~ A, \6\ov f\ L})V\ - - I {XU (lV?Ltt~)p"J( ~ , The event organizer will be charged an hourly Tate for additional clean up if the City staff determines this is necessary to keep city facilities is good condition. OVER ~ f"'l\ . , NOISE ORDINANCE: Special Events, if they are open to the public, can exceed the zone-district noise levels up to 100 decibels between 9 am and 9 pm. The Event Coordinator must still notify the neighbors and do everything' possible to contain the noise inside the perimeter of the event. This removes the variance requirement and fees for Special Events. Ordinance 18-04.050(A) (3) governs permits for Special Events or other events to which the public is invited with the following conditions: (a) The maximum decibel level at the perimeter of the event does not exceed 100 decibels; and (b) Amplified noise shall be created only between the hours of 9:00 am and 9:00 pm; and (c) Neighbors within two hundred fifty (250) feet of the site of the proposed sound source are notified. Such notification must be in writing and be done seven (7) days prior to the starting time of the . event; and (d) The arrangement of loud speakers or the sound instruments must be such that it minimizes the disturbance to others resulting from the position or orientation of the speakers or from atmospherically or geographically caused dispersal of sound beyond the property lines; and (e) All reasonable measures are taken to baffle or reduce noise impacts on the neighbors; and (f) Event organizers agree to cooperate with the Police Department in addressing noise complaints from neighbors, which may include the termination of the .event. 1.1111.11 I"", f'\ It is important that you planfor the safe arri1)al and departure of event attendees, participants, volunteers, staff and vendors. As an event organizer you should develop a parking and tmnsportation plan that is suitable for you?" enviTOnment a,nd the size of your event. Specifically, your plan should include methods for mitigating trallic congestion and encoumgin.q the use of alternative tmnsportation. You rnust always inc;lude accessible parking and/or access in Y01Lr event plans. Depending upon the size of your event, you may be asked'to: . Provide bus schedules and transportation information to attendees, volunteers and other participants via registration materials, advertising, web sites, etc. · Provide bus passes to or form carpooJ/vanpool groups for staff, vendors and volunteers. · Provide special shuttle services to event attendees, staff and volunteers. Please' describe your parking/transportation plan: ~ ~1tTI Ordl~ ~.J <? f,uA tl 0U\ ) .~~~~-.~l~ dd~ ~~ u - - V - U' ~'f;t;, roud- U P- hauf d O~ _ ftu::;.1.M /r:IfLC ~~' ),-4--) jP/rrY\ - (/V1{?j. If /1{)G() ~1 at.#- . JL. j - """ , ,-,,' .., ""'". ....', ..;.......'1~'.'.";.;"~..._;.".,;.;,_...";ib.;,,+(,:I.,,,.-.,.i", ,! , d,....\.,..'\.~"~.~'~MI!l!t. ~ to" CIRSA r ,.. 3665 Cherry Creek North Drive Denver, CO 80209 ~ USA Pitkin County Community Development Michael Kramer 130 So. Galena St. Aspen, CO 81611 USA Attachedj,s your reqt1Ell3ted Certificate of Insurance. print the certificate. Click on the PDP file below to view or If you have questions regarding the content of this document, please contact CIRSA at (303) 757-5475 or (800) 228-7136. cc: City of Aspen (EMAIL) , ~,:~,"';'-~,.-:,~,'~-:..::'~- '~-""'~';';'''''''''~''-:'w,'1;:'.,",,",'',-~'' _..;. ~ , "- -' ">~'~'~i:~:_...:o.~ ,,""0':. '~~~'->"~",...0:'''_-=''';;';''~:'-.<~_'~"'''''~~-='~''''''''''"'",.",.."...",,,,,....<C-'--'-.",,",-';~'JC--"~-"'-;':"~;::-;~~"'~--'~~,"-o.='.c.:.:-~...-o::~~~."-"- J; The data included in this notice and in the attached document is confidential toConiirmNet and the party responsible for bringing you this information. Powered By CertificatesNow™ ,<. -;.",.""...t.,;::,;.,.,';.,;:,-:,;/ ,..,..~. "'"""".;.;'e.~,.".."<<..,:":"",;_",,,,;,,,,,,,",,",..,-":~~~'k;dki**'>l.'A":.tl"'~;,"~,;",Jl;&i;k(;;iM.&~;'~~~~~)i;;~~.:iif~.;e~ij:i!%'ik~~il0it:.~j~'W'~~~~~~1iliWNifffi!~',t ACOROTM CERTIFICAT~f.J~~lA~tbIIY 1f\l$U-~ANCE' j I r~:)i~M/~D/VY) PRODUCER LIC #N/A 1-303-757~5475 THIS CERTIFICAT~IS ISSUEO AS A MATTER OF INFOAMAnON 'CIRSA ONLY AND CONF~R!:rNtr^RIGHfS"'IJPOf\l"~fR~eERiIFICAf~. HOLDER. .THIS"'CERfIFle)'lE..t)(j'ES~r;r6T~~ME"r:m';-Ej{fEi,ftf'OR 3665 Cherry Creek North Drive ALTER THE COV~RAGEAFFORDl:lrlJ"FtE""POLICIES BELOW. enver, co 80209 INSURERS AFFORDING COVERAGE Excess & Surplus Lines Ins Co Aspen, CO 81611 I COVERAGES ".">.._,""";""""..,,,,...,~".,,^ 4."""''''''~'''''"''''''>.i~'''''''''~~:''''i"",,,,~"~,,,,_,"'>Ii>";;~''''''14'~:'~;~~'i.;:;;W.io:ii!'4~J:'i~~ji!t;"m.~Jm~~~~..&1_~:a.f~1~j:i THE POLICIES OF INSURANCE L1STEDBELovtHAVE'BE'ENTSSQ'EO"fO THEIN'SnREt5.f\tAi;iEbJ!~]36\llrFbFrfi:rEI't$treV'j5'E1'frc>D1I\r6i~[J.t:r6"'i"WiTH'STANB1N<3' ANY REQUIREMENT, TERMOR.CONDI11bNOFP;N\:tCbNtRAcf~qR,.t5fA:EJ::rl:)'6eOfi.;n;r:itwIIr::r'R'ES~bT"TCrWRTeH"f~frS-CER'fiFrCATrrvlAY"BE'ISSO~l:fQR . MAY PERTAIN, THE INSURANCE AFFORDED'SY TfiE'PIjp~r~$'DE$9'RrB~b HEREi.f'Jl$ $OS~E9TTO A[[THEf'ER~S~Exe[rrS)~Af\ltri:fON15iTTotlisbF'SUC'H POLICIES. AGGREGATE L1MITSSHCWNM~Y.HAVg:~:~g~I!J~,gQ~~RJ~Y!'~J2J:;CAI.M~:::='.'.:_'~~'~--____W'*';!IiiIi'~'m INf~ I TYPE OF IN!'!URANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPI~M~Jl.gN I LIMITS A GENERAL LIABILITY 64-A3-EX-0000026-00 01/01/06 01/01/07 EACH OCCURRENCE 1$5,000,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire) $ 5,000,000 X CLAIMS MADE 0 OCCUR MED EXP (Any OMe person) $ 0 X $l,lLm,E&O Aggregate PERSONAL&ADVINJURY $ 5,000,000 GENERAL AGGREGATE $ PRODUCTS-COMP/OPAGG 1$5,000,000 I 1$ 1,500,000 INSURED Ci ty of Aspen I INSURER A: Princeton INSURER 8: I INSURER C: I INSURER D: I INSURER E: 130 South Galena Street GEN'L AGGREGATE LIMIT APPLIES PER: POLICY n ~~R,: n LOC A AUTOMOBILE LIABILITY 64 -A3 -EX-0000026 -00 X ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS 01/01/06 01/01/07 I COM81NED SINGLE LIMIT (Ea accident) 180DIL Y INJURY (Per person) I BODILY INJURY (Per accident) I PROPERTY DAMAGE (Per accident) ~AGE LIABILITY H ANY AUTO ~CESS LIABILITY OCCUR 0 CLAIMS MADE DEDUCTIBLE RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY AUTO ONLY - EA ACCIDENT I $ EAACC I $ AGG I $ 1$ 1$ 1$ 1$ 1$ I WCSTATU. I IOFTRH'1 TORY LIMIT!'! I E.L. EACH ACCIDENT I $ I E.L. DISEASE - EA EMPLOYEe:! $ OTHER THAN AUTO ONLY: EACH OCCURRENCE AGGREGATE OTHER EL"DlSEASE - POUCYi.iMI'T $ ,-, $ $ 1$ DESCRIPTION OF OPERATlONSlLOCATlONSNEHICLESlEXCLl.ISIONS ADDEO BY ENDO'RSEMENTISPECIA'LPROV(SfOi\lS Certificate Holder is Additional Insured. With regard to Golden Leaf Classic $ $ $ CERTIFICATE HOLDER '. I y I ADDITIONAL INSURED: INSURER LETrER: A '\'''';f.-''':~_'1.'''''''$'J:J1'''","",M.,,~~(~;:>,<#W:'''N*'.,''\<~~N~mB'~~~~~~~~~t~_g~~~ CANCELLATION SHOULD ANY OF THE ABOVE DESCFlIBEopbLf~iESBE"e)(rfCELi:ED'BEF(f#itTtIEEif>lR1'TII)tr DATE THEREOF, THE ISSUING INSlJFlEFl'WII::CENDitAVO~'T6-M)(it ~ DAYS WRllTEN NOTICE TO THE CERTIFICATE HOLDEFl'NXiI'lED'T'd'fiieI:EFT;111'f1:l1ti1R'e-1'6'1)osO"StiALL' IMPOSE NO OBLIGATION OR L1AB1Uty"OF"Xit\i1<:iNb"i1I'1:lfi"'i'HE'1tm:l'R!A7'fnr"A~" REPRESENTATIVES. AUTHORIZED REPRESENTATIVE Pitkin County Community Development Michael Kramer 130 So. Galena St. Aspen, CO 81611 I ACORD 25-S (7/97) sshoemaker 4852001 USA 4{au' :4:~iIL~ @ ACORD CORPORATION 1988 ." .""'"'.' ~'.".~;.;:~,;';t:::;~:;'~;';:;": ., """l;",\;d~i;(;'l{~~'0!:;;;.~ k&i';';': ':~+'~";:':;:;~';'<.;;_1', i SEP. 19.2006 11: 19AM-CIT~~ ASPEN ,NO. 6609-P, N ACORD.. PROOUC~R C'IRSA l.,IC JlN/A 1- 3 03-7.57 -5;i"~ 5 DATE (MMIDCIYYI 09/13/0li THIS CERTI~icATE 1$ ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTlFICATI: DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 3665 Cherry Cr.e~ North Orive Oeftv.~, CO 8020~ INSURED Cil:y of Al!Ipen INSURERS AFFORDIIIIG COVERAGE 130 Soutb Galena St~eet I INSURER A; l?~in~.tQn EXCess " SUZ"PhllJ r.ineill Ins Co INSUl'Q;R Il: INSURER C; Aspen, CO 81611 INSURER 0; I ~~~ COVERAGES , r THE POL'CI~S OF INS URANCE LISTED BELOW HAVES EeN 155 U E D.T 0 .T HE INSURED NA.MED Ae OVEFO~LICYPERIODrNDICATED...NOTW.IT. H. STANDING ANY ReQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS C5RTlFICAT~ MAY BE ISSUED OR MAY PI::RiAfN, TI1~ INSURANCE AFFORDED BY THE POLICIES DESCRIBEO HEREIN 15 SUBJECT TO ALL THE TEFO:MS, EXCLUSIONS AND CONDITJONS OF SUCH POLICIES. AGGREGATE L.IMITS SHOWN MAY HAVE ee~N REDUCED BY PAlO CLAIMS. 111I3: I TYF'EOF INSU~~HCE I POI.ICY NUMB~~ .. I P~t~SY6FFECTIVE POLICVIl)(prRA~'" I LIMITS _ A O~NEiRAl llAIIILITY 64-A3 -IX- 0000026-00 --01/01/06 01/01/07 . /liACH OCCtJJ'lRE~C~ HI $ S, 000,000 x COMMEiRCIALGeNI:RAlUABILITY I F'IReDAMAGe(AnYOn~n~l '$ 5,000,000- X CLAIMS MADE 0 OCCUR I ~eD EXP (A~~ OM p.rs~n) Iso - x ~lOm I!:/;,O AsJgreg&te I.F'ERS~NAL&ADVINJURY )$5-,000,000 hi GENERAL AGGREGAtl; I s . ""'" 'OO~G'" 'UMIT ,,p",, ". le""",,, _ COM"'" '" I' 55, 000,000 POLICY n~;: n lOC r A AUTOPlrOBllHIAElll.ITY 64-A3-EX- 0000026-00 01/0~/06 01/01/07 -I OOM8rNE~S'NGLELI~~~ I ~ 1 500 000 X ArfV AUTO (~ eooidonl) , , All OWNeD AlltOiO I BODIi. Y INJURY 'I $ SCHeOULED AUTOS (Por person) HIRED AUTOS I BOOllY IIIJJU!l.v I NON-OWNSD AUTOS (p.r aoddenl) S I PROPERTY O;MAGE 1 ~ (I"e. Beeidonl) I AUTO ONLY. EA ACCI05NT I ~ ~AACC' $ A(J(l Is 1$ 1$ Js Is Is OTH. EXCESS LIAelLITY OCCUR 0 CLAIMS MADE OTHER THAN AUTOONi.Y: -1 -~ GAAAoE L1AIilILITY Afoi'( AUTO DEDUCTIBLE RETENTION S WOR.KERS COMPE~SATION A~D EMPLOY~~' LIABILITI' EACH OCCURRENCE AGGREGATe' , .. ! OTHER e.L. EACH ACCIDENT . ~ I:.L DISE:ASE - EA ~MI"~OYEEf ~ . _ jL ",."..; - 'OU" ,;;'IT I , .. m 1 DIlSCRlPTION OF OPERATIONll/LOCATION'9NEHICi.EIJIEXCLUSIONS ADC~O Ell. ENDOMeMENTJ81"~CIAL PROVISIONS Cartiei~ate RolQer i. Additional I~Sured. W~th r.9&rd to Qolden Lear Classio CERTIFICATE HOLDER y ADDITIONAL. INSUR~Dr INSURER LETTER: A Aspen, CO 11161~ I ACORD 25-5 (7/97) ssho_alter 4852001 USJI. CANCELLATION SHOULD ANY OF TH~ AeOVE DESeRllIED POi.lel!;;S BE CAIfCli:LLEO BEFORE THE E)(PII<ATION DATe THEREOF, Tl1e ISSUING INSURER WI~L ENDIlAVOR TO MA'1. ~ DAYS WRITTeN' NOTICIl TO rife CERTIFICATE HOLO~R NAMED '1"0 THE LEF"T, SUT FAILURe TO DO so BHALl IMPOSIl NO OBUGATJON OR UAI:lILITY OF ANY KIND UPON THE INSURER, ITS AGENTS DR REPRESENTATIVES. / AUTIiORIZED REI"ReSENTAn\fe- 4<( 4u..,' _...d^7b,e. - ~ACORD CORPORATION 1988 Pitkin County Community Dev$~o~ent MiahBvl Kr!Uller 130 So. Qalen4 St. Page 1 of 1 ~ "" .......,-, ,'~,,;;~,. .., Michael Kraemer From: Bob Nevins [bnevins@tosv.com] Sent: Wednesday, September 13, 2006 11: 11 AM To: Michael Kraemer Subject: RE: Golden Leaf Special Event Application-comments requested Mike, I will have a Temporary Use Permit from Snowmass Village ready to be issued next Week for this event. I don't anticipate any problems/issues as I'm working with our Departments and Sandy. . . I will e-mail a copy of the permiVconditions for your files and ,fax the attachments. Let me know if there is anything else I can do to assist. Regards, Bob Bob Nevins, Planner Town of Snowmass Village Tel: 923-5524, Ext. 633 Fax: 923-1861 -----Original Message----- From: Michael Kraemer [mailto:michaelk@co.pitkin.co.us] Sent: Thursday, September 07, 2006 12: 13 PM To: Bob Nevins; Ed Van Walraven; Tom Grady; Ellen Anderson; ccarlisle@fsJed.us Subject: Golden Leaf Special Event Application-comments requested Hello Everyone, I request comments back by September 19th. Thanks, Mike Mike Kraemer Planner Community Development Department Pitkin County 130 S. Galena Street Aspen, CO 81611 970.920.5526(phone) 970.920.5439(fax) michaelk@co.pitkin.co.us , ". " .' ff" -, _~. ..' .'.< ,./,... "" t'." ". "' '. , .' ,_ ...,._...."'.. . . ,"'''''"',,; , ", .,'. .... "....H."_<. ,>,' ".' ~ - """"""~ ~~_........,.".,..~.......,,~_ ~v._~___~______ ~ ^ / Michael Kraemer From: Sent: To: Subject: Martha Moran [mmoran@fs.fed.us] Wednesday, September 13, 2006 2:52 PM Michael Kraemer; Brent Allred Re: FW: Golden Leaf Special Event Application-comments requested pic04285.jpg; goldenleaCspecialuseMemo.doc; map_1.pdf; map_2.pdf Attachments: pic04285.jpg (27 goldenleaCspecialumap_1.pdf (339 KB)nap_2.pdf (372 KB; KB) seMemo.doc ... Golden Leaf Classic Aid stations we just want to make sure little cups and micro trash picked up (past experiences indicate this will occur). The biking part of the event has been eliminated is good news (bikes can impact more tread and hiker/horse conflicts on trail) . Forest Service comments of issues for Martha Moran Recreation Staff Aspen - Sopris RD mmoran@fs.fed.us . Brent any comments? (Embedded image moved to file: pic04285.jpg) "Michael Kraemer" <michaelk@co.pitk in.'co.us> To <mmoran@fs.fed.us> 09/08/2006 11:37 AM cc Subject FW: Golden Leaf Special Event Application-comments requested From: Michael Kraemer Sent: Thursday, September 07, 2006 11:13 AM To: 'bnevins@tosv.com'; Ed Van Walraven; Tom Grady; Ellen Anderson; 'ccarlisle@fs.fed.us' Subject: Golden Leaf Special Event Application-comments requested Hello Everyone, I request comments back by September 19th. Thanks, Mike 1 1..."..\. ~ ". . /. Michael Kraemer " -', '"'''''-'~'''>''''.'-''''''''''''''';';'~''' -~:""""'" ""...' ">m'-'~'~."'<l~"~:',;E""~'<~"')'''';>\\;)))'''''.,;J,'',;{''i<M;'<.."'_':'\~" From: Sent: To: Cc: Subject: Tim Lamb [t1amb@fsJed.us] Tuesday, September 12, 2006 3:04 PM Martha Moran Brent Allred; Michael Kraemer Re: FW: Golden Leaf Special Event Application-comments requested Michael - this subject is probably more for FS to deal with in the permit we would issue, but I see it as an ongoing issue with these recreation events on FS/County/City jurisdiction, such as Ride for the Cure that just occurred. I think it's important to hold the race organizers to the fire to remove all temporary race signage immediately after the event, and to specify that they cannot use any spray/chalk paint, esp. on pavement, trees, etc... Often I've found signs on the ground weeks after an event, or have seen organizers spray paint arrows at junctions, etc... Just something to address, and thanks for the opportunity to comment. Otherwise, I've not seen any adverse impacts or gotten complaints about the Golden Leaf, and I think it's a great race. The runners do not have much impact compared with a bike race. Tim Lamb Dispersed Recreati6n/Trails/Wilderness Aspen/Sopris Ranger Districts White River National Forest tlamb@fs.fed.us phone: (970) 925-3445; fax (970) 925-5277 Direct line (970) 945-3316 1 Page 1 of 1 ~ Michael Kraemer From: Tom Grady Sent: Monday, September 11, 2006 6:08 AM To: Michael Kraemer Cc: Tom Grady; Mike Ferrara Subject: RE: Golden Leaf Special Event Application-comments requested Michael- This event has been well run in the past--- they usually request Mountain Rescue Aspen for EMT's , but I have not had a request as of this date. You may consider this event approved. T. Grady peso From: Michael Kraemer Sent: Thursday, September 07,200612:13 PM To: 'bneviris@tosv.com'; Ed Van Walraven; Tom Grady; Ellen Anderson; 'ccarlisle@fs.fed.us' Subject: Golden Leaf Special Event Application-comments requested Hello Everyone, I request comments back by September 19th. Thanks, Mike Mike Kraemer Planner Community Development Department Pitkin County 130 S. Galena Street Aspen, CO 81611 970.920.5526(phone) 970. 920. 5439(fax) michaelk@co.oitkin.co.us ~~_;J: ,~,I,' ~~; ::~:'~':3i"~~ ,':, "' '::',::~:",::~~~::';':/:<,:~ :,~"":~"~ ,"i;,,:,.:,~ { PITKIN cOUN!"COMM:lJNlTV1)EVELUP1\lENT]j~At{TMENT 130 South Galena Street Aspen, Colorado 81611 (970) 920-5526FAX# (970) 920-54:39 April 18,2006 Sandra Doebler 130 South Galena Street Aspen, Co 81611 Re: Golden Leaf Classic (2006) Temporary Use/Special Event Permit (CASE P079-06; PID 2737-182-16~003) Dear Mrs. Doebler: The Planning Office has completed its preliminary review of the captioned application. We have determined that this application is complete. After a more detailed review of the submittal information, additional information specific to the application may be requested in order to adequately review and process the application. The planner in charge of the review will requesfthe ill.Iormatlonrromyoudlrectly. If you have any questions, please call Mike Kraemer, the planner assigned to your case, at 920-5482. Sincerely, Bonnie Waechtler Administrative Assistant ,,",.;:q,1 1111 f',,,.....;~,~;,'" ~,~;i;'..'".;"'" . >;'.';.;,'(t.-..". CITY OF ASPEN GOLDEN LEAF 03/13/2006 015199 448.00 PLEASE DETACH BEFORE DEPOSITING SE GOLDEN LEAF EVENT PERMIT 0.00 448.00 ~' ...2. C()M1VrON11y"t)EWC'O~1W~ 130 South Galena Street Aspen, Colorado 8161l (970) '920:'55"2'6"''''<'''''' Pi~~i~ C~un~y . Ll:l,nd Us~: . BOaid'o(ACl.jUstmeni: County Land Use Code . FIat Fee Zoning and SIgn'........ . PUbUc'"1\rouct PlarinmgEDrorcement' Hearing Officer 210 LUCO 1 211 194 208 198 190 209 206 170 105 120 ;'.'i 195 115 150 110 130 152 158 155 165 . PZ005' 185 186 IS 161 B1202 B1203 172 159 174 162 169 160 175 Referral Fees: . . AITp6ii County, Clerk County Engineer Environmental Health Historic ffciusing L~nd Management Reds1:oneHPC Wil<:l1ife'Oftlcer Building Fees: Board of Appe9J.s ~uilding Permit Electrical Permit Energy CoCleR:evi'ew.... Mechan.ical Permit Plan Check Plumbing Permit R:einspe'ctIon".' AVFI) :Fife MarSh81~' I3FI) FrreMarshal ;,;..- Other Fees: . Use.Tax.' Copy . Master'PlanC~py Park Dedication Parking Cash in Lieu em:;" Requrremen1:S .... Impact Fee Fee TOTAL /~~ , N. H:irE I' ..... .. .... .1... t. . ruVl : ~.,.:#t. ..<,;.,~~ ADDRESS!PRoSrl:T: CHECR# CASE jPERM'It#:. DATE: ?Jlc.J/rVn 'I '1 .'.'. j ,..., ."." . ... ..... .,.,.....,........., m,~. 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