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Home My WebLink Aboutpitkin.planning.273718200000 (9) DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT COl\'T All\' ALL OFTlfE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat copies (llx17) k ~! /=~. "..,m........ CASE FILE TABLE OF CONTENTS ParcelID: 2737-182-00-000 Case Number: P020-06 Case Name: 9th Annual Elk Mountain Grand Traverse Special Event Permit Applicant: Bob Wojtalik Scanned: 2/8/07 File Finders Box #74 DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Affidavit, Application Letter, Referral(s) Letter Site Plan Miscellaneous o~~~nl .~. ,/~-'''' .-.- PARCEL;lo;:12737-182 ~DATE R~:I "." ..... . . . . , ".- ," .- . : ,. 1/24/2006' '. #COPlESi~.>e~se~qIP020-06 eASE~iNAMEU9th Ann~al Elk Mountain Grand Traverse Special Event ~ermit; Pt{OJ:~OOR~jc;~sted~utt~ ~o Aspen' OWNIAPP:I Elk Mountain Grand:,iADR1 ..' ..U L REP:IBob WojtalikADIii:IPO Box 1999 FEESf)UE:[$448' FEES~e',/o:I$448#21011' . .. .. .. . ~IaFERRALSISheriff'S office CI$IZ: I '.' .' .', PHN: I u u , efSJ~:lcrested Butte: C081; '~HN:1970-209-4588 AllOCATED HPU~$:I 2 '. .~.' %:OVER: . 12.~ . R,.EF:I 2/1/2006 '. . MTG OATE, , RI;V BODY; pft IAdministr' I no I 'I I II I ""MARKSIApP to "P & ,efe' 211/0611bjll ,dm;, to "p 4/7106/lbj CLOSEO:I 4/7/2006 SY: Ibj ,BYlbj NOTICED DYE: I 2/17/2006 " ,'. : ,'.: ":. " : DATE OF,FINAI..D~eTION:.. . '. ..' :'.: ...1 BO~C R~so: .. I BpeC ~rd: I ;'j)Z' ., . HRG OFF:;1 ;. H~INDEX:q .. . , ." ADMIN:::, [24-2006#522241 . ~DMI~INPEX:1 3/24/2006 ' ~ 1 PLAT ~CORDeDl . ,VR APPR()\fA~ DAT!=: 1 PLAT (BK.P~):I "," ..... VR:EXPI~ES:I "9AS~TYP5: "1 'CASE'J'YP6: d CASE :TYP7: 'I . CAS~ TYP; ISpecial Event Permit - Minor C""SEJ"iP2: r .. .. . . . . u. CASE; TYp'3:1 CASET'f:P4: 'I . - .. ~ate $~anned: II . :"; ,:; '-;~" ~ ".., : ,', .,., ". "'. Fll~ Loc::~ion:; File Finders Box #74 2/8/07 ' 000002 '-_~~-::::"~;~,-;-~';".-;-'~~~;:~'7::'..~i,-;;"'~;;-:-':'"'-;-::--:;r':::-~:"t""';::.'-,.,__" >,"'~ ""1':>"""~""".'~S,"t~"",-,''''''''''''';'~':h.,..~..-~.;:c'.W';:'~:~(Il.;;:~,-.n:.;;:.tj,n;,[!P.~~~M:''''~i1l/(~iolif';';~''''~'~~~_''''''''''-'''_''''''''''''''''''''"",,,,~_,_,-_>___"""'~~,__~~ '~ en M N NIS) IS) "l'"- '+- UJ IS) o::tO~S N ...~o N ..r-. N &~ LO & 2 IS) CSl CSl ll:: o U >- I- Z :::J o U Z ~ ~ I- ~ !l.., -l -l ~ Q -:::J -3 U) o > ~ w u ~ z (I' .., 000003 -~, ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY USE/SPECIAL EVENT PERMIT FOR THE ELK MOUNTAIN GRAND TRAVERSE ON MARCH 31sT AND APRIL 1ST, 2006 Administrative Decision NoJi-2006 RECITALS A. Pursuant to Subsection 3-200-030 of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Commercial Use/Special Event Permit for non-commercial activities or special events. B. The Elk Mountain Grand Traverse (hereafter, the "Applicant") has applied to the Director for approval of a Temporary Commercial Use/Special Event Permit to conduct the Elk Mountain Grand Traverse on March 31l!1 and ApriI1l!\ 2006. The cross country / mountaineering race will commence in Crested Butte and end at the base of Aspen Mountain Ski area. C. Applicants have provided a Certificate of Insurance demonstrating adequate General Liability coverage (and naming Pitkin County as an Additional Insured) satisfactory to Pitkin County Risk Management. D. A $10,000 deposit has been furnished to the Sheriff's Department by the Applicant for the potential expense of a helicopter rescue incident. If not used, the full amount of the deposit will be returned to the Applicant. E. The Applicant has stated that the race will involve approximately 300 participants. F. The Director finds that, to the extent applicable, the application complies with the standards in Subsection 3-200-030 of the Land Use Code. NOW THEREFORE BE IT RESOLVED by the Community Development Director of Pitkin County does hereby grant approval for the 2006 Elk Mountain Grand Traverse Temporary Use/Special Event Permit subject to the following conditions: 1. The Applicant shall adhere to all material representations made in,or in connection with, the application, including but not limited to its Rescue Plan. 2. The Applicants shall be responsible for any costs over and above $10,000 associated with rotary aircraft rescue, not otherwise covered by the individuals' private insurance, and the like. The $10,000 furnished by the applicant as financial security will not bear interest while held by the Sheriff's Office. Barring any incident, the check will be returned to the Applicant at the conclusion of the event. 3. All participants in the event and event staff (both paid and volunteer) shall be required by the Applicant to have a CORSAR card and medical insurance. The Applicant shall require participants and event staff to provide proof of compliance with this requirement prior to commencement of the event. f . j : '"""''''-'''~;'~''''''-'''->''''''''''''''''''''',~""^^",,,,=-,,^._,,,,,.,~,",,-~",".,.,,:.-"",,,,..~=.",,,:,"",",,...r;''''''''='''''V1''~'''''''-''~'";'';;';';'O<~",#'~IIM''''''''''";'1::"W'~'::;,(~,~,~",-"",-"'___':l:"lI..,,,,=~~_ ~.U~ ~ ~<,.<il.\_"""",""""",_~.__ .,.,:~. """"" 4. The Applicant will provide Pitkin County Risk Management with satisfactory evidence of General Liability insurance. The insurance shall include and Each Occurrence limit of$l,OOO,OOO and a General Aggregate limit of$2,000,000 prior to the event. Pitkin County shall be named as an Additional Insured under the policy. >1~ 5. Prior to commencement of, the event, the Applicant shall provide the Pitkin County Sheriff s Office with the radio frequencies, satellite phone numbers and all other contact information in the event of an emergency. APPROVED this 2.'1~ day of March, 2006 ':1 (^,,^~_CQ ~.,.~l ~\\ CindlHouben - Community Development Director PID# 2737-182 P020-06 1111111111111111 111111 ~~~ ~:;1 ~2' 39' J~NICE K VOS C~UDILL PITKIN COUNTY CO R 0.00 00.00 -~, 'r ooono~ 2 <0. '. ~ ,..-\ PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USEISPECIAL EVENT PERMIT APPLICATION Please answer the following questions in detail. If an item does not pertain to your activity/event please mark it UN/A. n 1. Name of event/activity: E:LII::: fvtO()fJT~\J 0(/Afv!\:) l"tZAve~z,)L 2. Location of event/activity: C1Ze::>I'1?')' l?x;;t:c.., C:& MO<J~I.v, 'E7wsl" Uti?.. ~~'r ~I'...t.!) VUe 1Vt'1l..c(t... ~.u ; ~1.4(,\.i'", Plli~.i (Mc'J:'l{;.""f'l HK-L ,2d,'_ Jlr.p6.; !'I,.O()(..)1V4-1-J . , 3. Type of event/activity (parade, assembly, sporting event, filming, etc.): ~'O(.J~1Yl>1 ~)k.\ t~GE.. If the event/activity involves movement (e.g., parade. foot race), describe the route, including starting and dispersal locations, and attach a map. 4. Name of applicant (sponsoring organization/event coordinator): E:Lv::- jvwv :'v,(.\ ).v &rv.cND nz,AV5V;,~ Address: PoT":> 1 '3~ 4- l L. i7r:, SI'R) P.J01I.f... t. C-o ~ tZ':!.4- Phone(s): '{-1t'?.,'~;?, Ex.:.;;s i ,~o '> l1ALU/__ '-17.0 ,'Z.O''1 .- 46 €.. ~> E-mail: ltzeJ iJ @./ ~(2.fjNTI e,~- tJE-r Name and title of person primarily responsible for oversight of event/activity: ~"i'~ ikld ....-,-~lK- / .J.l>-,J ~U~bE. Address: 'Po'b i '?'<'14-- , ~-a"iff) ~TH:" GD fhr,.;2A~ Phone(s): .O.~z. ~ (:~70..~-11';'~ ~"'.,;....J. ~LO..U:)l?1-a.e)~:>h E-mail: I (2.,,'aJ t't, -i=-fUr.JNIIFL_ ~r.r Cell phone, radio frequency or other means of contact during the event/activity: fr...,pf',J """ii<:-l C.c.Y'-R &;0 AA..:, it.' ;, '~~Uk 'Zc9'i ., ":lll -.c,.- ~ 5. Date( s) of event/activity:b--'\A- if.> u Lt ~ i I 7..e?0 & -'7 A.AzAL l l Z.oo(... Starting time(s): ~\ .~\ \nea ?J4:: 00 Ending time(s): 4-\1 \ 6 G 1 ~>'... au 6. Number of people involved (including participants, staff (including volunteers), and spectators): 000 If you will be using volunteers, what type of advance training will they be receiving and when? PCif-_ AAa-: \3(U e~l J.J';"S 7. Will you provide notification of the event/activity to the pUblic and/or to adjacent/affected property owners? ''l&~ If YES, describe who you will notify, when, and how: _ Evpvr- l'o";>'I€:'lZ.. J ~w . oooon5 "~~-.;"'''''~.:)'l:''';;;~'''L(:?'c1'.'''~~'=''",~''"-<<'.m'''''''","""'-.'''",,,"-"~'~~~J!'i"'!'"==~_~.~_",,,,.,,,...,~,~il>'~,,,,,,,,,,,,,,,_..,....,..""""""""'''''~~'%:;'''\j,' V~ ~.~ ..,,-_. ,~ .~ ELK MOUNTAIN GRAND TRAVERSE P.O. BOX 1999 CRESTED BUTTE, CO 81224 January 19, 2006, Pitkin County Community Development Ezra Louthis 130 South Galena Aspen, CO 81612 Ezra, Enclosed you will find our application for a Special Use Permit for the 9th annual Elk Mountain Grand Traverse. I have also included a check for the permit fees and our operating and rescue plan. I you have any questions or comments please call me at 970-209-4588. Sincerely, 8l~;7" ~ob Wojtalik Rescue Coordinator 000'00'6 ".'--"-'-"-'-"-'---'__~.e~_'~'''''~,....,.....e'.~,~'~""""_''''''''';'''"'''~_.Y ~, ...- 8. Are you planning to erect temporary structures or tents? If so, describe location, size, purpose. and if they will be heated/air conditioned: I ().l {) c.;"i'\4.-n iJ' <;,,- "f\4l,,~WiL RDr">"':. ~t:vcI-UYl,(:) l-ktT" ~ a-.tJ~_ F I /J I c:;, i+ A-:, PF..J-,) ""-/~M.f)Lhv'\\A. ~A; . . No t-\-rA-r LIC/IJK ~ Z '5 (~hA .1 ~NV\4..1 1f!L.. Temporary structures shall conform to any and all applicable building codes and other County regulations. The applicant shall obtain any required building permits from the County Building Department. If a tent is to be erected, the Fire Marshal shall be ,contacted to complete a life safety inspection prior to the event. 9. Do you require electricity; if so, what is the source of your electric power? IVra Temporary electric power connection(s) shall conform to any and all applicable electrical codes and other County regulations. The applicant shall obtain any required electrical permits from the County Building Department. 10. Will there be amplified sound, music, or fireworks? If YES, please describe: 'tS-) p{:\.. ?)y ,,;)T~/V\. j~ A-S.f?e.--) M00J\..O\.I''\J ~!-y'');f.. J~t~ I(fireworks are planned, the applicant shall obtain approval and a permit from the applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on Noise Abatement (Code Title 6, Chapter 6.36). 11. Will any food be sold? I\) d If YES, the applicant will be required to submit an Event Information Application to County Environmental Health. Applicant may also be required to submit an Event Coordinator's Application and, in connection with its food vending, applicant shall submit, or require each of its independent caterers to submit, a Special Event Food Service Application to County Environmental Health. In connection with sales transactions, applicant may be reqUired to have a CO Standard Sales Tax License or CO Special Event Sales Tax License. Contact the CO Department of Revenue for information. 12. Will you be providing portable toilets and/or hand-washing stations? ~o If so, where will they be located and how many will be provided? Describe the types, number and location of trash/recycle containers to be provided: _ h~2,.F-:I~rC 6\N<, 1\&1 \~t:: 1~'{Utk Trash/recycle containers and toilets/hand-washing stations must be removed within 24 hours of the event/activity. Name, title, address, e-mail and telephone number(s) of person responsible for clean up: JW lGU,v(O/t': i fV&2. eeX)(~/lJ,yrotL- utlO -~-, t '3 02, - - . 13. Will beer. wine, or other alcoholic beverages be dispensed at your event? Ids 'it:") 2 000007 ,_""'._~Pl:l:m=w~~~""""",,,-, .~ i"'...... If YES, complete Attachment D and contact the County Clerk & Recorder's Office to determine if you need to obtain a State of Colorado Special Event Liquor License Permit. 14. Are you requesting use of any County properties (e.g., parks, trails)? ~ If YES, please specify: ~\eAA. ~'l(}AI.D thLL rz~2J\j::> The County may require applicant to post financial security to ensure restoration/revegetation of County property. 15. Are you requesting road closures? tub If YES, please include date(s) and times: Road From To . Date Road From To . Date If road closures are approved, the permittee will be required to publish notice of the closures in local daily newspapers at least 2 days prior to the closures. 16. If you do not require road closures, will your event/activity use any public or private roads? UX'} If YES, describe: e\c.AA-1t\.()~^ iJ-ILL tz.~J!.D 17. Where will you provide parking? 1J I fir Number of spaces available at each location: IVI A-- Describe any arrangements made for towing illegally parked vehicles: iI)){-'- 18. Will shuttle service be provided? IJ 0 If YES, describe shuttle service (including hours of operation) and methods to be used to encourage use of public transit: 19. Describe traffic control measures to be instituted: fJ J A- 20. How many personnel will be provided for security, and traffic and parking control? ;J I ft-- Identify any subcontracted security and traffic/parking control service providers (name, address, contact person, telephone number(s), and e-mail): 11J } A-- . Law enforcement services will be charged out at the current hourly rate established by the Sheriff's Department and ONL Y if resources permit. The Sheriff reserves the right to place officers and staff at the event, at the permittee's expense, if deemed necessary in the interest of public safety. For further information, contact the Sheriffs Office. 3 000008 --. '-'. 21. How many and what size vehicles and equipment do you plan to use to stage the event/activity? Please provide the location for staging of all vehicles and equipment. _ ""')l. ) (OW,,"\, 00>u Jl.\,. 'BJi.?:lr::D WI ~QeJ fVt<>u ,f...l'Y\'-IJ 22. Are you planning to use fixed wing or rotor wing aircraft for any aspect of the event/activity? If YES, please describe: 10 0 23. Describe any special reguirements or aspects of your event/activity that have not been covered above: U I k *** ALL APPLICANTS: Please complete the attached Safety and Operations Plan or provide a separate document containing all of the required information (see Attachment A). A Safety and Operations Plan is required for planned events/activities because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any demand for services generated by a planned event/activity should be alleviated ahead of time by the event sponsor or organizer. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriff's Office upon review of the Safety and Operations Plan. I certify that I am an authorized representative of the applicant, EtlL r\L)tl t\i~\N (b~ D T(2kJIQ:)<== and have the power to execute this application on behalf of the above- na"med organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that any Temporary Commercial Use/Special Event Permit that I receive shall be subject to the following terms and conditions, in addition to those specified in the Administrative Determination/SOCC Resolution granting the permit: A. The County may revoke a Temporary Commercial Use/Special Event Permit prior to or during the event if the permittee violates any of the conditions of the permit. B. The County may require the permittee to participate in a post-event debriefing with referral agencies, affected citizens and other interested/involved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. E. The permittee shall adhere to all representations made in the application and in public meetings. 4 1l00:00~ -- ~ Signature of Authorized Representative of Applicant ~ \2-FfL/i W () J TA L. \ K- Print Name 000010 ~-~J"~"'=W""""'-=,t"""~'~==~'~''''''''~=~~''''''''''''~~=~''''''''''C'''Kl.le'~~_~ /""""\ ~F/~1V'1 Title I ''Porz.:, lO\C\Cl ,t:,(~I~C) BJ1tE I CD , Address f,l ZZiJ- 5 - ~, ATTACHMENT A SAFETY AND OPERATIONS PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council for additional information or direction regarding these requirements. . Is this a corporate-sponsored event for profit? 0 or a non-profit event? 0- (Check one.) The following statements assess the level of risk to the participant/citizens of the County by the event and its potential to affect normal publiC safety resources. (Check appropriate boxes.) DYES [B"" NO A) Does the event pose risks to the individual participants and public safety? DYES [&;r" NO B) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered YES, then the applicant may be required to post financial security with the Sheriffs Office. All participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs-DOLA Grant. A Safety and Operations Plan must be completed by all applicants. It can be written in outline format. It should: 1. Outline, in detail, all of the activities, risks, or other safety issues associated with staging or participating in your event. 2. Outline, in detail, the safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers/frequencies (e.g., cell phone, radio). Where will this individual be located during the event? B. Who has overall responsibility for the safety of the event? C. Describe (bullet topics) your safety briefing for event staff. D. Outline, in detail, your safety preplans. 1) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources. Drawings (flow chart) may be helpful. 5-13-05 OUUU11 '^"'''''''''=""''-:''''"''''''''''"''''"'-'.'=''''''~,,,",,,-.,,.,,.,,,.,....,.,,,,,,.,..,-.=,,,,=-,-",,,,,,,,,,,,=~,~=--""'~~'-""~=""""'f!"""''''''~~'''''''''''''''''''''~~""""~""""",,,,, 0000l~ 5-13-05 -, ~ b) Requests for assistance procedures. c) Event communications plan. Drawings may be helpful 2) Please ensure that your map attached to the application clearly identifies emergency facilities, emergency access routes and hazards. 3) Outline, in detail, how you will detect and respond to event emergencies. 4) Describe event-provided emergency medical personnel, facilities and provisions for staff and participants. Will your event's safety facilities (aid stations, heli-spots, etc.) be prominently and clearly marked? If so, how? (The event may be required to supply its own Emergency Medical Services (including ambulance service), depending on the scale and risk assessment of the activities. You may contact local fire and ambulance departments, or private providers for quotes and availability.) E. Are there any low risk hazards likely to be encountered by the staff or participants and how will they be addressed (e.g., road crossings, stream crossings, etc.)? F. What are your inclement weather contingency plans? .--.,'_"....,"',..V^O,c,..~..~..""",.,......,.....,.."..="""..,..........._...,""."""."",.,""""'_=._~.",.~;~-',:'~~,,,..""""===:::=~~...,',..,.."'" ~" !"'-- ATTACHMENT D Complete if liquor will be served at your event. A State of Colorado Special Event liquor license Permit (if required) must be applied for with the County Clerk's Office. This permit process takes 30 days and is ONLY issued to incorporated, non-profit organizations. Proof of liquor Liability insurance, with a $1,000,000 limit, must be provided. Please indicate Yes/No to the following questions if liquor is to be served at the event. Will there be: YES NO a. Non-transferable Legal Age Identification bracelets? b. TIPS (server) training for bartenders and caterers? c. A designated "Family Friendly" seating area? d. Inclusion of Tipsy Taxi in the planning of event? e. Provision of alternatives to alcohol; free non-alcoholic drinks for designated drivers? f. Free water and ice available? g. Cessation of alcohol service at predetermined point prior to the end of the event? What time? h. Food available at all times? i. Training of security staff and volunteers on friendly intervention? j. Prohibition of use of alcohol or drugs by staff and volunteers while on duty? k. A designated smoking area? I. A designated medical detox area on-site? m. Other: ( ._-----------~ 7: t5 Y 871{f;c~ L l 62UOl..- L I (X iJ St: ?/lO J\ Dro) P71 tJT1\B'U 5-13-05 OOOf't3 ,A'~ ELK MOUNTAIN GRAND TRAVERSE OPERATIONS AND RESCUE PLAN January 8, 2006 Bob W ojtalik Rescue Coordinator , ..... ". "')': 1 OOO')l~ . ... ......_.~....,.,"_...,.".~".... :- """""""'-"_W""""""""""___~""'"'_ ,-., TABLE OF CONTENTS (1) SCOPE OF PLAN (2) EQUIPMENT (3) STAFFING REQUIREMENTS (4) COURSE REVISIONS (5) HELICOPTER PROTOCOL (6) OUTSIDE AGENCY LISTING (7) MAPS (8) CONTACT NUMBERS AND FREQUENCIES (9) INCIDENT RESPONSE PROTOCAL (1) 000015 """'" 2 ~ SCOPE OF PLAN The purpose of this document is to preplan and help coordinate medical and rescue needs for a cross-country / mountaineering race. This race will be held starting midnight March 31 continuing thru Saturday April!. There is a weather contingency date a Sunday, April 2, start. The race will be from Crested Butte, CO to Aspen, CO through private land, Gunnison National Forest, and the White River National Forest. The proposed route of the race is a start at the Crested Butte Community School, to Crested Butte Mountain Resort, East Brush Creek Valley, Middle Brush Creek to the Friends Hut over Star Pass to Taylor Pass, on Richmond Hill Ridge, finishing in the City of Aspen at Aspen Mountain Ski Area. Strobe beacons between Crested Butte and Middle Brush Creek will mark the racecourse. After this junction there will be wooden lathe stakes with flags at periodic intervals. At confusing terrain and intersections of ridgelines, there will be race personnel or well- marked course directions. The race will have a starting time of 12:00 (midnight) leaving Crested Butte. Racers will be required to reach Star Pass by 8:00am. Failure to reach Star Pass by 8:00 will result in the team having to return to Crested Butte. The reason for this cut-off is to clear racers of the avalanche terrain ahead before midday warming of the snow pack. We will clear the racecourse and Aspen Mountain by 5:00. The race will end at 5:00. As racers clear each course division, race staff will sweep the course. Between Crested Butte and Star Pass the course will be swept back to Crested Butte. After Star Pass the course will be swept toward Aspen. Award ceremonies will follow the race finish at Mountain Chalet. There will be minimal impact on county or city roads in Gunnison and Pitkin Counties. There will be possible interaction between racers and vehicles on Brush Creek Road in Crested Butte. Race organizers are expecting a field of <250 racers. Spectators at the finish are expected to be <100. There will be approximately 30 staffon the racecourse. It is the intent of the race organizers that all medical and rescue needs be handled by volunteers and paid staff within the race organization. There will be a need for ambulance transport from the various trailheads to in-town medical facilities via outside ambulance entities. Contact has been made with Crested Butte Fire Protection District Ambulance and Aspen Valley Hospital Ambulance. All racers and race personnel are required to carry enough survival gear to spend the night outside. There will be a pre-race equipment check to ensure compliance with this 3 000016 ''''''';''"-==''''''''"'''~=',,,,,,,,,,,".,,,,"~,~,,,,~,,,,,,,,,,,,,,,,,,,,,,,,--,,,,,,,"---,,,,...,,..........-.-,-.,.,,,,,",,,,,~.~- . - ~ ""-'" ~. rule. There will be a gated checkpoint to check avalanche beacons before racers can enter race course. All racers are required to show proof of medical insurance prior to race start. Proof of ownership of a COSAR card will also be required. Permits will also be available for purchase at the race start. Aid stations will be located at: (I) Ambush Ranch, (2) Friends Hut Aid Station (main staging area) / Star Pass Check Point, (3) Taylor Basin, (4) Taylor Pass Aid Statio~ (5) Bernard Hut, (6) top of Aspen Mountain, and (7) Course Finish. The aid stations will be equipped with experienced medical and rescue personnel. There will also be medical and rescue equipment at each station. Medical personnel have the authority to stop any racer from continuing due to observed or potential medical problems. Hazards identified at this time are avalanche potential in the Star Pass / Taylor Pass area. Additional avalanche potential exists below Taylor Pass, Mac Arthur Mountain. In addition to snow pack data collected throughout the winter, qualified avalanche technicians will be on the course 3-4 days prior to race day evaluating the snow pack. They will also keep track of changes in the snow pack during the time the racers and race personnel are on the course and subject to avalanche danger. Avalanche personnel have the authority to alter the racecourse, delay racers, or stop the race due to avalanche potential. AVALANCHE RESPONSE There will be at least 2 race personnel staged as spotters at suspect avalanche paths. There will be dedicated avalanche rescue personnel staged at Star Pass and Taylor Pass. Racers will be required to report avalanche activity observed during the race. In the event of a burial, participants will be required to stop and assist in the search and rescue of the victims. Course workers will notify by radio the nearest rescue station for additional personnel. Rescue personnel will respond to the scene from stations on both sides ofthe incident. Rescue personal will hold to the rule that personal safety is first priority. Rescuers will not enter an area that may hold the potential for a secondary avalanche. There will be a shift in personnel towards the incident so rescue coverage will be fully staffed throughout the course. Any incident will be immediately reported to the respected County Sheriff WEATHER Race organizers will use weather information from The Weather Channel, Colorado Avalanche Information Center, Flight Service in Denver, and direct observation at each station. Information compiled will be used to determine race start, and to inform athletes of expected conditions. Should weather conditions such as low visibility (visibility < y,. mile), high winds, or precipitation be judged as dangerous to participants, the race will be delayed or cancelled. 4 000017 ~ ~ Changing conditions will be monitored and if conditions deteriorate to the point of safety being compromised, race participants will be delayed or stopped at the Aid Stations until conditions improve. PRE-EVENT PLANNING In the week prior to the race there will be a pre-race safety meeting that all medical and rescue team members will be required to attend. There will be a meeting in Crested Butte for the Crested Butte to Star Pass team members, and another to be held in Aspen for the Taylor Pass to Aspen team members. On March 31, there will be a pre-race briefing that all racers will be required to attend. This briefing will address race rules and regulations, course route and potential changes, and avalanche conditions. The ability of race personnel to stop the race or stop individual teams for safety or medical reasons will be stressed. On March 26 teams will start stocking the Aid Stations with supplies and equipment. This will be done by snowmobile and packed in on skis. ACCIDENT REPORTING RESPONSE Racers will be responsible for reporting any accidents or injured parties on the racecourse to race staff. All competitors will be checked through the racecourse at checkpoints and Aid Stations. A final course sweep will clear the course of all competitors. In the event of an injured party, the Aid Station closest to the site of injury will dispatch rescue and medical personnel to the site. The Medical Leader for that station will have the responsibility for coordination of the rescue. This includes dispatch of rescue and medical teams, and notifYing race headquarters of injury location, type, and anticipated time of evacuation and time of arrival at trailhead. Race headquarters will coordinate arrival of ambulance at trailhead and reporting of an incident to authorities. The initiation of a rescue will be reported immediately to either the Gunnison County Sheriff or the Pitkin County Sheriff, depending on jurisdiction. Minor injuries that require field treatment and or transport need not be immediately reported to the appropriate Sheriff's office. The Medical leader will provide a written report on minor incidents and transport within 2 weeks after race completion. In the event of multiple casualties the Medical Leader may pull resources from other stations. In this case, medical and rescue personnel will shift towards the event. 000018 5 ~ ,.,......., COMMUNICATIONS The race committee will use the 800 MHz trunked system that is used by Crested Butte and Aspen Mountain. We have permission to use both mountains' repeaters. In grey or black areas race personnel will radio-relay through handhelds. Each Aid Station will have two-way communication with the race start and finish by radio-relay. Race medical frequencies have not been assigned, but will be assigned and distributed at least one week prior to the race. Radio communication with Aspen Ski Patrol and Aspen Valley Hospital Ambulance will be on the Ski Patrol frequency. Race radios are compatible radios for this traffic. Communications with Crested Butte EMS will be on VHF radios. Telephone communications at the Race Start will be via phone number (970) 209-4588. Race Finish phone number is (970) 209-5913. Following are phone numbers for the race staff: Race Coordinator, Jan Runge (970) 349-7133 Medical 1 Rescue, Bob Wojtalik (970) 349-6734/209-4588 cell The course will have satellite phones at the following locations, Friends Hut, Star Pass, Taylor Pass (Bob Wojtalik-rescue coordinator), Barnard Hut (Lee Lynch-medical director). Any missing radio frequencies or phone numbers (including sat phone #,s) will be distributed to appropriate agencies, race staff, and volunteers prior to the race start. The primary contact person during the race will be Jan Runge. She will be available by cell phone at (970) 209-5913 or using the Aspen Mountain trunked system. Pitkin County Sheriff Dept. will be provided a radio prior to race start. Communications with Gunnison County Sheriff's Department will be thru the Gunnison County Dispatch Center. Communications with the Pitkin County Sheriff's Department will be thru the Pitkin County Communications Center. 6 000019 - ft~,.,., (2) EQUIPMENT Aid Stations will consist oflarge tents with the ability to house patients and attendants. Basic equipment will be: 1 + Tent 3 Sleeping bags and pads 15 Gallons potable water I Large stove and pot 1 Food for racers and race personnel 2 Snowmobiles 1 Sled equipped for rescue At each backcountry Aid Station there will be the following medical equipment: 3 D-size Oxygen bottles with regulators 6 Non-rebreather masks 5 SAM splints 1 BackbOard with straps and headblocks 1 Set cervical collars 3 Liters, normal saline IV solution 10 Macrodrip sets and related soft goods 1 Assorted catheters 1 Lot bandaging goods (gauze, tape, mole skin) 1 Blood pressure cuff 1 Stethoscope 1 Intubation kit with 7.5mm to 8.5mm tubes 1 Hypothermia thermometer 7 000020 ~ """'" (3) STAFFING REOUIREMENT~ As stated, medical and rescue requirements will be met entirely with the race organization personnel, paid and volunteer. The medical staffwill range from ER Doctors (2), Physicians Assistants (1), EMT- Intermediates and Basics, and First Responders. Rescue personnel are qualified in high-angle rescue, backcountry helicopter operations, long-line extraction, snow travel and evacuation, and backcountry medical protocols (including proper patient assessment, stabilization, and packaging). Each rescue team will have a GPS unit to facilitate pinpointing emergency locations as well as helicopter LZ. Race staff will be staged as follows: Crested Butte School- Timing staff, course workers, race personnel (for organization and race direction, pack and beacon checks). Ambush Ranch - 3 race personnel for course direction. Friends Hut - 4 race personnel for water and food distribution, 3 EMTs for racer medical evaluation, 2 rescue members. Star Pass - EMT for racer evaluation, 2-3 avalanche team members. Taylor Pass - 2 race course workers for water, 2 rescue members, 1 Physician, 1 nurse, 1 EMT. Barnard Hut - 1 Physician, 2 EMTs, 2 rescue members, 6 race course workers. Aspen Mountain Sundeck - 3 course members. Course Finish at Ajax base - 4 timing personnel, 8 race course members, Ambulance standby. This positioning of personnel is the minimum required. There will be additional medical and rescue members staged at Taylor Pass and the Barnard Hut. Rescue personnel will be shifted as the need requires. 8 0000?1 .~ . ..-.. (4) COURSE DIVISIONS The course divisions are by geographical boundaries or landmarks. Evacuation routes listed are the intended route to be used during the race. Should avalanche, terrain hazards, or weather preclude using these routes, alternate routes may be used at the discretion ofthe race coordinator. Section I: Crested Butte Community School to Ambush Ranch (entrance to East Brush Creek). Type - directional Evacuation Route - snowmobile to closest trailhead Mode - snowmobile with Orion rescue sled Destination - CBFPD Ambulance to Crested Butte Clinic, Gunnison Valley Hospital. Contact - Crested Butte School Radio Frequency - 800 mghz Race Medical Freq. 155.445 TX Gunnison Dispatch repeater 154.695 Rx 155.175 CB EMS Section IT: East Brush Creek to Star Pass (approximately 300 yds. below Friends Hut). Type - medical evaluation, rescue, food and water Evac. Route - Brush Creek to Brush Creek trailhead Mode -ski tow to snowmobile with cascade sled Destination - CBFPD Ambulance to Crested Butte Clinic, Gunnison Valley Hospital. Contact - Friends Hut Radio Frequency - 800 mghz Race Medical Freq. 155.160 MRA 155.175 CB EMS at trailhead 9 OOOf)f)~ , .." ,~ ."""."\ Section ill: Star Pass to Taylor Pass. Type - Star Pass: cut-off, simple medical check, avalanche and rescue. Taylor Pass: medical, rescue, water. Evac. Route - Taylor Pass to Taylor Reservoir Mode - cascade sled I skier assist to Taylor Pass, transfer patient to snowmobile for transport to Taylor Res., snowmobile to Aspen Mountain, Air Life from site Destination - GVH Ambulance to Gunnison Valley Hospital (GVH) Contact - Star Pass Aid Station or Taylor Pass Aid Station Radio Frequency - 800 mghz Race Medical Frequency 155.160 MRA 155.340 Gunnison EMS at Taylor Res. 800 mghz Aspen Patrol to Mountain Ambulance Section IV: Taylor Pass to Barnard Hut (Richmond Hill). Type - medical evaluation, rescue, water, food Evac. Route - Racecourse to Taylor Pass. Possible descent to Ashcroft via Express Creek. (Express Creek evac. route will be evaluated for avalanche and rescuer safety prior to race day and monitored during the race.) Alternate evac. route will be down the Taylor drainage to Taylor Reservoir. Mode - snowmobile with cascade sled, transfer to snowmobile to Taylor Res., Air Life from site Destination - Taylor Pass, GVH Ambulance to Gunnison Valley Hospital, Ashcroft or Aspen Mountain, Aspen-based ambulance to Aspen Valley Hospital Contact - Taylor Pass Aid Station, Barnard Hut Aid Station Radio Frequency - 800 mghz Race Medical Frequency 155.160 MRA 155.340 Gunnison EMS at Taylor Pass 800 mghz Mountain Ambulance Section V: Barnard Hut to Aspen (Richmond Hill) Type - medical evaluation, rescue, food, water Evac. Route - Racecourse to Aspen Mountain Ski Area Mode - snowmobile with cascade sled to Aspen Destination - Aspen Mountain Ski Patrol, Aspen; transfer to Aspen-based ambulance to Aspen Valley Hospital Contact - Barnard Hut Radio Frequency - 800 mghz Race Medical Frequency 155.160 MRA 10 000023 ~ ~ Section VI: Sundeck at Aspen Mountain. Type - simple medical evaluation, evacuation Evac. Route - Ajax Ski Area Mode - Ski Patrol, gondola Destination - Aspen-based ambulance to Aspen Valley Hospital Contact - Course Finish headquarters Radio Frequency - 800 mghz Race Medical Frequency Section VII: Course Finish. Type - medical evaluation, BLS & ALS Evac. Route - Aspen-based ambulance Mode - same Destination - Aspen Valley Hospital Contact - Course Finish headquarters Radio Frequencies - 800 mghz Race Medical Frequency 11 000024 ,~ ,'-" (5) HELICOPTER PROTOCOL Helicopter will not be the primary mode of rescue transport or course transport. At the discretion of the rescue leader, helicopters (either Air Life or private) may be used to facilitate rescue of injured parties. If course officials deem helicopter rescue or transport is necessary the appropriate Sheriff's office will be notified and the evacuation will be coordinated thru that office. Helispots will be provided for helicopter operations at the following locations: 1 - Friends Hut 2 - Star Pass 3 - Taylor Pass 4 - Barnard Hut 38 57' 47" Lat. 10648' 44" Long. 38 58' 04" Lat. 10647' 44" Long. 3901' 11" Lat. 10645' 19" Long. 3905' 00" Lat. 10646' 27" Long. Helispots will be a packed snow area 100' x 100'. Perimeter will be marked with wooden stakes and survey tape. Snow surface will be marked with dye. There will be one person assigned to command each helispot. Helispot Chief will be responsible for direction of all helicopter take-off and landings. The Chief will assign tasks to other trained personnel. Communication with helicopter will be on the following frequencies: Air to Air: 121.00 Air to Ground: NLEEC Rescue Personnel: 800 mghz or 155.160 MRA 12 0'00025 ~ '-"\ (6) OUTSIDE AGENCY LISTING Gunnison National Forest Taylor River / Cebolla Ranger District 216 N. Taylor Gunniso~ CO 81230 (970) 641-0471 White River National Forest Aspen Ranger District 806 W. Hallum Aspen, CO 81611 (970) 925-3445 Crested Butte Fire Protection District Ambulance Allen Bailey (970) 349-5333 Ext. 3 Aspen Mountain Ski Patrol Don HiIman (970) 1220 Ext. 3334 Aspen Valley Hospital Ambulance Rich Walker 970-544-1580 Gunnison County Sheriff c/o Hank Smith, Mt Crested Butte Police Chief 970-641-8000, Gunnison Dispatch 970-349-6516 Pitkin County Sheriff Tom Grady 970-920-5310 Pitkin County Communication Center 13 000026 " _. '~_''''''''o,>~,...,",M;.__,~......o",~".<."..,o;"~,_"..-..-_""""",,,,,_~~~~~._~ .~ ",-., (7) MAPS 14 . 000027 TOPOl map printe, /--.. "Untitled. tpg" z o o o ui o o 0'\ (V) z b o o M o o 0\ ('f) z b o ~ 0 M o o 0'\ (Y) z b o o .... o o 0'\ (V) z b o o 0'\ III o (Il (V) .. ... ? . .. .. 0......... r.... ....2....... ..3.........4'.... ....,..... ....f.;'...... "1lun Printed Iitllll TOPO! 1il2OllO Nalio1l8l Geol\lllPhic Ho!dinl1:: (WWW.topo.com) 000028 ._"ft ~~..........,"'""~_"""'_>........-~~_.___.~~_~~~_....""'_~_,~~~__~ --.,.."......_..,.."..,..,"*"'",.,=""'''''''',.~'''_..;''''=~~'''''''''''''''~"". ~ ,,-. z b o o o o o (l"> l"l ~ r:. ~O,OO'Q 2 9 . '... .. ...'f .~ ,!'1~, (8) CONTACT NUMBERS AND FREQUECIES The following numbers will be assigned and reported prior to race start. Alllisted personal will have race radios and be available by radio unless in a dead zone. Jan Runge-Race Coordinator 970-209-5913 Bob Wojtalik-Rescue Coordinator Sat Phone # Cell Phone prior to race 970-209-4588 Lee Lynch-Medical Director Sat Phone # Chris (Buck) Myall-Snow Safety Director Sat Phone # Friends Hut Sat Phone # Gunnison County Sheriff 970-641-8000 Pitkin County Sheriff 970-920-5310 15 , 0,90030 ,"'""" ~ (9) INCIDENT RESPONSE PROTOCAL In the event of an emergency the following communication is to be followed: In Gunnison County the Dispatch Center is to be notified at 641-8000 or on the Gunnison Repeater. They will notifY the Sheriff and its representative. In Pitkin County the Aspen/Pitkin Communication Center will be notified at 920-5310. The Sheriff Deputy on call will have a race radio to monitor. The race contact person will brief the Sheriff as to the situation, race personal response, and any additional support needed form county resources. The Sheriffwill determine if he will take over the rescue as Incident Commander or let race personal carry out the rescue. In all rescue situations the race committee will operate under the direction of the respected county sheriff. Race personal will continue rescue efforts until relieved by county rescue personal. 16 000031 .~'" ~ ELK MOUNTAIN GRAND TRAVERSE P.O. BOX 1999 CRESTED BUTTE, CO 81224 January 19, 2006, Pitkin County Community Development Ezra Louthis 130 South Galena Aspen, CO 81612 Ezra, Enclosed you will find our application for a Special Use Permit for the 9th annual Elk Mountain Grand Traverse. I have also included a check for the permit fees and our operating and rescue plan. I you have any questions or comments please call me at 970-209-4588. Sincerely, Bob Wojtalik Rescue Coordinator 000032 ..... ....~ ..... ..... ..... : RUNGE I!J~I .:.t,! ..:lJl!Jb -. ~HjLlb~ .1 PHONE NO. 970 349 7133 IN~;LPEV~NfS, COM ..-. Mar. 22 2006 09:43PM P1 PI4G!:: j, 8/14 Certificate Of Insurance '" J:~;2::e 1 THIS CEiRTlP'lCATE IS JSSlJIiD AS A MATI'iiR OF INFORMATION ONLY / MID CCNfl'eRS NO ~GfoIT9 UPON THIii CE~TtFlCATI; HOL.DI!P-. THIS CI!JIIlTIFiCATE DOIiS NOT AMENC, EXTENO OR ALTER THE COVl1RAG!: AFFORDED BY THe F'OLICt5$ filliLOW. (~OMPAN'ES AFFORDING COVERAGe j ~=tNY A American Altemsttve 1 ~~WB I LETTEA COMPANY C L.eTTElF; . 1 --J ll:l~L!1 insurevents.com 9641 AlrllOr! 81Wl, Suite 100:) I Loa An9GIQ&;. CA 90046 8OCI27~~~ 1310/ 21 S.91 $2 I Fa~ .31012j~95S4 Support@lnsurevenliS.etltr 1"lS~.'<I&U Gunnison BaSin Community Forum P. O. Bo~ 1394 Crested Butte, CO 61224 I (5170) 349-7133 I COV5RA~S ! T'rtlS IS to C~m:Y THAT THE POLICres OF' IH!UI'VINO" lIsreo BELOW HAVE B!.5e~1 IOeUIO TO THE iNS!.J~EO NAAllw ABOVE FOI'l '7i'i!!: POLICY INDICATED, NOT\IVIT'HSTAN~INQ ANY RIiQU~EMENr. ~M OR OONOmON 0(1' ANY CONT~ACi OR OTHER OOeUMEl'iT Willi RSSPeCi TO WHICH T11IS I CERTIFICATE ,ItIAY 8; ISSU;O OR MAY. PERTAIN, mE INSURANC!;! AFFOAOI!O DY THe ?OUCI5S C5SCRII!ll!!O HI!~1!IN la SU3JEiCT 'TO AlL i1'le 7ERMS. e;CLUl3IOC\lS AND CONDrTlONS OF $tlCH POLICIES, LIMITS s".OWt.l MAY "'Ave 1lJ:"J:"11l RJ:"nr rr.~n ~v PAlO OLA,tJlll. 1 co. TYl'l'i 01' INSURANCE POUCY NUMIilER POUOVEPFI!C"lI/! POUCYIllI"lltATlON' j UMITS l1l< ~nr ClI\Tli (MMlg~1 .." OOMMERCIAL 1~~N~AA~Aa~~i~~Ti 1$:2,000,000 A 11I!!1lI1!QL UAla!L./TY 76A2GL2020 03~1/06 04/02/06 I !>ROOIJCTS.COMP/OP AGG. 1$1,000.000 OJ;O\,lI'l~~NIiE; FORM 1;.tIU1AM 1.:'-11"'" I peRSONAL'" ~rN.INJU"Y I ~ 1,000,000 U l!Aol1oee~,ce 151,000,000 /.'/ jl=IR5 DAMAGE ~ ON!! ~RC.I' If 300,000 !IIIliDICA:' 6)C?5N95 IS' I f HlHellllo NUNoUWNeo I AUTOMOBILE COM8II:E:O slNGl.e LIMIT S LlASn.ITY I I 1II0"1C1" I I I-~~~ Is COMPINSATION & i JiMPI.OYaR'$ 1.1AiIn;.ny I AOCI~T I I I ""',,^' w- I: M!OICA!.. AD HI !!VENT: Elk Mountains Grand Traverse eVENT DATE(S}: 03/31/00 . 04/01/06 AocrnONAL n.zgUASD(S)1 Pitkin Counly Spee~~to~ L~~~l~~ Only. ~1!R.T'IFICA"~ HOLDER I t:M'C.:'LI\TlON SHOULD ANY O~ '1l4l! ~&OVE POLICies 51< CANCll:l..l..liD ;IiFO~!; ~I! 5XP'I'lATION ~TTi nlG~OF. THe! 15:'.1UlNO COMPANY Wlu. I!!Nt>I!!AVOro: '0 MA~1. $0 L'l~WS ~lTTI!N NOTIcE TO "THE CI:R'TIl:lt'..ATJ:' wnl nl'll NA~"rI Tr.'l THI!! LeFT, etJi FAILURE: 70 MAIL SUCH NOTICll &o!AU IMPOSE NO 08LIGA "ION Ollt LlAI!rLlTY OF A)lY KINO UPON Tfofe COMPAIIY, ITS AGEN1S OR REPPlSS!!NiATIYES. Pitkin County 530 Ea;t M;in ASl'en CO S1811 AlJ'l'HOA(l:l!O IIEI""!~I!NT^TIW S~~~-\o r --~ 000033 """"c"7,&~~:t<',':::?7"1'7'':2'~~,~mV~', _,._.;...;,,"~,,,,,_,-,,,,,,, ':...~~. ,;."",'"r;:q;v"'"r::,~,"""","~""Ol,,-,_,'.,'~~r:m~,,~,,,";"""-w.~.,~w.c"i!~w'~~.t'.)~,t,2:;~W;:\'mlg;r'6..~~i1i;::::r.w~~"""_I~","",,,"""""""'""-~~_~.~~~ ./ ~ Page I of I Michael Kraemer From: Sent: To: Tom Grady Monday, February 06, 2006 9:07 AM Michael Kraemer Cc: Ellen Anderson Subject: Elk Mt Traverse Mike: The Elk Mt Grand Traverse has,in the past, been a very well run event. Do to the nature & exposure of the event the Sheriff's Office receives a check from the event organizers for $10,000. as a deposit/bond for the potential expense of a helicopter rescue incident. To date the check has never been cashed or used and if it isn't used it is simply returned. The deposit/bond should be listed on the special use application Mike if you need more details on this issue feel free to call me @ 920-5300 Tom Grady 000034 3/8/2006 /-,. -- Page 1 of I Michael Kraemer From: Kris Jewkes Sent: Tuesday, March 14, 2006 4:05 PM To: Michael Kraemer Subject: RE: Elk Mountain Traverse Special Event Memo Mike, Would you let Bob know that I'll be out of the office starting the afternoon 3/24 and won't be returning until the event is done and over? He should plan accordingly for getting me the certificate. Thanks. Kris Jewkes Pitkin County HR/Risk Mgmt. 970-429-2795 From: Michael Kraemer Sent: Thursday, March 09, 2006 2:35 PM To: Bud Eylar; Kris Jewkes; Ed Van Walraven; Ellen Anderson; Tom Grady Subject: Elk Mountain Traverse Special Event Memo Please review. Thanks, Mike Michael E. Kraemer Planner Community Development Department Pitkin County 130 S. Galena Street Aspen, CO 81611 970.920.5526(phone) 970.920.5439(fax) michaelkl1i>.co.oitkin.co.us 000035 3/16/2006 ~ .~ Page 1 of 1 Michael Kraemer from: Ellen Anderson Sent: Friday, March 17, 2006 10:10 AM To: Michael Kraemer Subject: RE: Elk Mountain Traverse Special Event Memo Hi Mike- I have no additional comments - like others, would like assurances that potential liabilities will be covered. "Yes" to $10,000 deposit, and "yes" to proof of insurance. Thanks. Ellen From: Michael Kraemer Sent: Thursday, March 09, 2006 2:35 PM To: Bud Eylar; Kris Jewkes; Ed Van Walraven; Ellen Anderson; Tom Grady Subject: Elk Mountain Traverse Special Event Memo Please review. Thanks, Mike Michael E. Kraemer Planner Community Development Department Pitkin County 130 S. Galena Street Aspen, CO 81611 970.920. 5526(phone) 970.920. 5439(fax) michaelkal>.co.oitkin .co.us 000036 3/1 7/2006 .,- .""" PITKIN COUN '. Y COMMUNITY DEVELOPMENT D,:,~'~ARTMENT 130 South Galena Street Aspen, Colorado 81611 (970) 920-5526 FAX# (970) 920-5439 February 1,2006 Bob W ojtalik PO Box 1999 Crested Butte, CO 81224 Re: 9th Annual Elk Mountain Grand Traverse Special Event Permit (CASE P020-06; PID 2737-182) Dear Mr. Wojtalik: The Planning Office has completed its preliminary review of the captioned application. We have determined that this application is complete. After a more detailed review of the submittal information, additional information specific to the application may be requested in order to adequately review and process the application. The planner in charge of the review will request the information from you directly. If you have any questions, please call Mike Kraemer, the planner assigned to your case, at 920-5482. Sincerely, Bonnie Waechtler Administrative Assistant 000037 .- ,,-... PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT 130 South Galena Street Aspen, Colorado 81611 (970) 920-5526 FAX# (970) 920-5439 MEMORANDUM To: Sheriff's Office FROM: Mike Kraemer, Community Development Department Re: 9th Annual Elk Mountain Grand Traverse Special Event Permit (PID 2737-182, Case P020-06) DATE: February 1,2006 Attached for your review and comments are materials for an application submitted by Elk Mountain Grand Traverse. The Pitkin County Community Development Director will review the application. Please return your comments to me by Friday, February 17,2006. PLEASE RETURN APPLICATION MATERIALS TO COMMUNITY DEVELOPMENT IF YOU HAVE NO FURTHER NEED OF THEM. Thank you. 000038 ~ +~ j '~, COMMUNITY DEVELOPMENT DEPARTMENT 130 South Galena Street Aspen, Colorado 81611 (970) 920-5526 Pitkin County Land Use: 172 Board of Adjustment 159 County Land Use Code 174 Flat Fee 162 Zoning and Sign 169 Public Notice 160 Planning Enforcement 175 Hearing Officer Referral Fees: 210 LUCOl 211 194 208 198 190 209 206 Airport County Clerk County Engineer Environmental Health Historic Housing Land Management Redstone HPC Wildlife Officer Building Fees: Board of Appeals BUilding Permit Electrical Permit Energy Code Review Mechanical Permit Plan Check Plumbing Permit Reinspection A VFD Fire Marshal BFD Fire Marshal .....-- 170 105 120 195 115 150 110 130 152 158 ,'0 --- C..i <8 Other Fees: Use Tax Copy Master Plan Copy Park Dedication Parking Cash in Lieu GI,S Requirements HOUsing Impact Fee Road Impact Fee School Impact Fee 155 165 n005 185 186 IS 161 Bl202 B1203 ,-...., ~ - ~ - - ~ NAME: PHONE: CHECK# t ,[J,' CASEIPERMIT#:_ DATE: , ! ~~1~U ~~