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Home My WebLink Aboutpitkin.planning.273718200000 (19) DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan , Miscellaneous Plat copies (1lx17) ----I CASE FILE TABLE OF CONTENTS Parcel ID: 2737-182 Case Number: P022-03 Case Name: Elk Mountain Grand Traverse Temporary Use/Special Event Permit (2003) Applicant: Jan Runge, Bob Wojtalik Scanned: 2/7/07 File Finders Box #74 DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Affidavit, Application Letter, Referral(s) Letter Site Plan Miscellaneous 000001 "'~'J'~'~"'''''~-''''''.,"T7;C'":'7'~',;,"i-~=..;;,Z,'^,',':;7;;;-,.'"-~.;:.c::;.'7:"::":;:77.::.?;t'O;':.::i,;,:,~"",,,,,"'...-_,,.,-,,,,_,t'7,,,,,",,;,,.,,,,,-,'>'ci,',m~:'~~'M\.~""""~''';,,,,,,,,,",,",'i""'h!"";~"'.-'_"""'h"~;4..;.~";m.f;ii,,,,#,....~~..~~~--iI-i"'-' . y....",."....,,"~. ,~_. -' ~ _.....~,YO__~""''''''',''_,_'''~___...-.,''''''''''''~,..~,~;,;~-m ---, /1"--.... . . " . . . .' - . . . .' . . . . . ".. "- .. . ;:- -"." . -PARcELlo:'12737-182 l?ATERcyO: ,I 3/5/2003 '. #COPIESf---'--'~CASIi"NOlp022-03 ",", 0- " :" __ =: :. 0": -,- . .... 0"' . CASENAIIIlJ?,1 Elk Mountain Grand Traverse Temporary Use/Sepcial Event Permit (2003) , PUI~: I Ez';a Louthis . ~ROJ'AODR:rTaYIOrpass, Ri~hm~~dRidge, A~penMountain '. .'" .' OWN1APP:IJan Runge, Bob WOj,ADR:!PO Box 1999 ..CISI~:lcrested Butt:, CO. . ~HN:1976-349-6734 REP:rsob Wojtalik (ir~n@frontieLn'AD~':jPO Bo~ 1999 'Cl~'Z:~c'rested Butte, CO 81;~H,~;i~70-349-6734. rEES'OUE:r$46() ... . . FEE~,.RC~Df$460 ck#1058 AL,.lO?~Tr:f:):i:iOLJRS:1 '.. '. ' %QVE~: "I REFERRALS,I . REF=l MTGDA1"E '. REv'BODY"PH' j' '. . ""Nol tl~o' I 1'1 .'Nol REM,6,RKS.IAdmin Dec to JJ 3/31/03//recorded dec, mailed to Bob . , Wojtalik 4/7/03; file includes permits from prior years . ' CLOSED:13/25/2003 BY:fTTaYlor' . . . . BYIJ, Taylor . "DUE:I .., . NOn.CEO' . DATE: OF"FINALACf,ION: 1 1 1 pZ:., 'I HRG OFF: ,I . . HOINDEX~" 1 ADMIN: '113-2003 ADNIlNINDEX: "I 3/25/2003 .PLAtRECORDEOI VR APPROVAL D~rE:I. CASE'TYP: JTempOrary Use Permit 9ASETYP2: I Special Event P~rmit - Minor . CASE TYP3: I CASE TYP4:1 PLA T(BK,P(3):! . . VR ExPl,RES::1 CASE~Pfk I CASltTY~: '1 .cASE TYP7: :1' DateScanried: 'I 2/7/07 . , . :'FlI'~ f" F',d'ffi .ox '7' . . 000002 " ~ _ .__-.-----~_~.,.,_~._."__ -T--:~---:--"--:;--7""7"'G""'~""'r_'M"'" ~~7m:;~~~~:..ms;:;.;.~,~j)G~iiTI~'Ui:Z,'ig:fmi~il;;~w~1]'!ii::;;lm,pol~r..JP:"::;~~~~tJi:,.."~'_''''''''''_'''''''',""""_~~'':_...:lf;__'''~f_'''''~''''_'L~,,,~,..__,,,,,,=t'=_''' ~ t=J(Q ~~~ .--....................'...-..."'....., ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY USE/SPECIAL EVENT PERMIT FOR THE ELK MOUNTAIN GRAND TRAVERSE SKI RACE Determination No.~-2003 RECITALS 1. Pursuant to Section 3-200-030 of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Use/Special Event Permit for commercial activities or special events. 2. Bob Wojtalik from Elk Mountain Grand Traverse (hereafter "Applicant") has applied to the Director for approval of a Temporary Use/Special Event Permit for an Extreme Cross-Country Ski and Mountaineering Race. 3. The event will start in Crested Butte, CO, and end in Aspen, CO, at the base of Aspen MOlmtain.. 4. The event will be held from March 28, 2003 to March 30, 2004, and will begin at 12 a.m. and finish at 5 p.m. 5. The Pitkin County Sheriff's Office has deemed the rescue plan for the event as adequate. 6. The Director finds that the Applicant has obtained all the necessary comments from referral agencies, and the proposed event complies with the standards in Section 3-200-030 of the Land Use Code. THE DIRECTOR HEREBY APPROVES the Temporary Use Permit for the American Adventure Productions Ski Race subject to the following conditions: 1. The Applicant shall adhere to all conditions and material representations made in the application and safety operations plan. 2. The Applicant is responsible for all financial liability associated with any helicopter rescue. APPROVED this 2.su- day of ~""~).-. ;.\ ("~'-L ~J1 \WCtt Ciri"dy'Houben, Community Development Director , 2003. P022-03 PID# 2737182 oooon3 lJ ~ y......;c,>':~";,.?~-f,~;.iT.-~;_'X_~.,,.,'~:..;.::_,~::;;,~:::::~,::,;;:.;;;7~'.;?;:T,T.c'.'::c~::?;;';+.T<":::i:;.~,..~.,:,W\.;~"'.,."-",",::'l~~~~~~~~:r=;;:r,:r''''<tr'';;''-''::='''''''';~'':~~'=''''~~-:;W''''"i''~""~~~_ ~'__~ ~"') ~" Elk Mountain Grand Traverse P.O. Box 1999 Crested Butte, CO 81224 970-349-6734 February 1, 2003 AspenlPitkin County Community Development 130 S. Galena St. Aspen, CO 81611 Brian, Enclosed is the Special Use application for the Elk Mountain Grand Traverse. As in the past out insurance certificates will not be available until the week of the race. Why I don't know. We are changing the course route on this side and I am in the process of rewriting the operations and rescue plan. It will be available the end of February. The Pitkin County plan will be essentially the same. The trail grooming on Richmond Hill Road we did last year was of questionable success. We may make another attempt if Aspen Ski Corp agrees and can fine-tune the grooming. Last year we tried to knock down some of the big bumps and did not grade the trail. H we do it again I would like to see something more towards corduroy. I you have any questions please call. My email addressisironcmfrontier.net. , ~incjr,~ly, ::)/ !i ! f".--....,,_.... : Ii llJ.-.,.-"..... \ \) Bob Wojtalik G00004 . , .- PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION INFORMATION AND PERMIT PROCESS The temporary use and occupancy of public or private properties and/or roadways for commercial activities or special events that are not otherwise permitted within a specific zone district may be permitted by the Community Development Director.) The Community Development Department coordinates the review of these activities/events by various referral agencies in order to ensure that the activities/events are conducted in a safe manner, and that any impacts on the community or on public resources are mitigated by the permittee. The permittee is required by the Code to demonstrate that adequate provisions have been made for police supervision, public parking, insurance, site set-up, maintenance and clean-up, emergency services, and safety of operations, as required by the Code. A permit will not be issued unless these requirements are satisfied. Special Events include, but are not limited to, the following: => Public events for amusement or entertainment, such as concerts or festivals; => Fund-raising or non-commercial events to benefit nonprofit religious, educational, or community service organizations; => Foot races and bike races. Temporary Commercial Uses include, but are not limited to, the following: => Filming of movies or commercials; => Trade shows. Community Develoument Permit Required - Exceutions: I Is this a fund-raising or non-commercial event for a non-profit religious, 10 Yes 10 No educational, or community service organization? 1 Will the event be conducted entirely (including parking) in a permanent 10 Yes 10 No facility on private property owned or leased by the sponsoring agency? I Will the event have a maximum duration of one day and be limited to the 10 Yes 10 No hours between 8:00 AM and 9:00 PM? If you answered YES to ALL of the questions above, then a permit from the Community Development Department is NOT required. However, you must still obtain any other required permits or approvals, such as a special events liquor license, pyrotechnics permit, etc. Contact Community Development at 920-7270 to determine what other permits may be required. In addition, you must notify the Sheriff and the County Engineer of the time, place and estimated attendance at least 72 hours prior to the event. If you answered NO to any or all of the questions above, you must complete the attached application and submit the application and all required attachments to the Community Development Department for review. If you are requesting a permit for tUming of commercial and films, please obtain the separate application specific to those activities from the Community Development Department. In order to make the process as efficient as possible for permittees, staff and other referral agencies, the Community Development Department will be the primary contact for permittees during the review process. Once the completed application is submitted, Community Development will distribute the ) Per Section 3-200-030 of the Pitkin County Land Use Code ("Code"). 0,00005 . . ""~, ~~~, application to the necessary referral agencies and will schedule a date for the Special Event Committee ("Committee") to review the application. Sign-offby all of the required referral agencies on the attached "Committee Review" sheet will constitute the approved permit, unless further review and approval by the BOCC is deemed necessary by the Community Development Director. Special event permit applications and temporary commercial use permit applications shall be submitted to the Community Development Department not less than sixty (60) days prior to the event date, along with the following: 1. $460 fee ($360 Community Development, $50 Engineer, $50 Environmental Health) 2. Map (sketch or site plan) of event site, detailing any temporary or permanent structures, street closures, all impacted properties (identifying owners), parking, vicinity map, etc. 3. Schedule of events 4. Detailed safety and operating plan (see Attachment A) 5. Proof of insurance/indemnification (naming Pitkin County as "additional insured") 6. Letter/signed contract of approval to use the specific site(s) from public or private property owner( s) 7. Comments from applicable caucus/homeowners association (see Attachment B) 8. Copies of all other applicable permits (as referenced within the application) Contact numbers are included in Attachment B, and applicable codes and standards are listed in Attachment C. Permits may be processed concurrently with this application. 000\)00 - """,'""'~'-""'.~"'n.'.""""""",=._,,,,c.=,,,,.,,..-.,,,,.-",,,,'C;..,.,^"'''''''"'~'-'--'''==-''''''''''''''''''''''''7,'2:~_7.'~~:'~:mz:'~,~~"~~~"""".,.",,,,,,,,,,,"<"";''',,,...-,,.,l,.'t.",,,,,,,,.-",,",,,,,,,,,,,,,,<,,,,~,,,,,_~,",~~=','..~" ~~~_~,~~ . , ~. 00000. ~"~", .A_ PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION Please complete the following questions in detail. If an item does not pertain to your event, please mark "N/A." 1. Location of event: =rnj..k2J~". ~S. 12\Ci"'\M(}~ k?,Oj)f.. ~ A5PC,J MOUfV'i\q,;J (>(217 C;S UJJ 1JJ}2-'; 2. Type of activity .fuarade, assembly, sporting event, filming, etc.): /-S ~ I 7r7t-e& -- 3. Name ofsponsoring organization: Eli:~ /I!(JUNf'fJt;J It?a4N,{J 11?A(/6;2~E Address: . Phone: ~'~/34 Name of person responsible for event: -.J/)",^-.Ji2u ,06;:;', ltsol3 ~\JOJTt>-L-j/L Address: 11::i"b I~q"'i ~ c..f'E'5I8:) '"&J-Ti:r.:::. i CO 9;,'z24' Phone: ~- r:.,,-r&! Cell Phone, Radio Frequency or other means of contact during the event: fl,~;v !J10(1/l/JY1//'V {3(;O.1.fti... T/z'".N~ 5'1.)j1:;V'1 4. 5. Date(s) of event: M 14PC1-J 2 i;, 2CJ. 30 Startingtime: i2:00 1'1111 Ending time: &':00 Hvl Events of a longer duration than 72 hours must be approved by the BOCC. 6. Number of people involved (including participants, event staff, and spectators): _?z.,o 12AC"':::~) ( ~O "'5JlA .n: I 7. Will you provide notification of the event to the public and/or to adjacent/affected property owners? Vf"S IfYES,pleasedescribe:'p,,<1 ~O""i-;!l;:::.;tlC,~ jCA.oIO. tJf:.w<;,MP&'Yt.) 8. Are you requesting to erect temporary structure(s) or tents? If so, describe size, purpose, etc.: -Stll\1l.~ T.EJv~ (Y:>pu I"v 2tJ '>tW' 41" H,IJ/S 11 {.,/,4It:r. Temporary structures shall conform to any and all applicable building codes and other County regulations, and the permittee shall obtain any required building permits from the Building Department. If a tent is erected, the Fire Marshal shall complete a life safety inspection prior to the event. 9. If you require electricity, what is the source of your electric power? IEM?oIiAa'1 RlWE!2- ~).I/\ "'k_1. l.iP\ ~!T:.. ., . Temporary power (electric) shall conform to any and all applicable electrical codes and other County regulations, and the permittee shall receive any required electrical permits from the Building Department. 10. Will there be amplified sound, music, or fireworks, etc.? If yes, please describe: AA/l1/OtICfL ~ q::::, IV J ~ 11 llAh1 If fireworks are planned, the permittee shall obtain a permit and approval from the applicable Fire Marshal and the Sheriff. The permittee shall comply with the Pitkin County Noise Ordinance. 1 '~~'" 11. Will any food be sold? JJ () If YES, the permittee shall enter into a vending agreement and shall complete and return a Temporary Food Service Survey form to the Environmental Health Department. 12. Will beer, wine, or alcoholic beverages be dispensed at your event? '-lEES If YES, please complete Attachment "D" and contact the County Clerk to obtain a State of Colorado special event liquor license permit. 13. Are you requesting to use any County properties (parks, trails)? VIS) specify: V'iv'")A,0> r) fd ~\ CUJV\IWD eI0017_ If YES, please Contact Land Management to obtain approval to use County properties. If County owned properties are used, the permittee must meet the following conditions: A. Crowd must be orderly. B. Area must be cleaned at completion of activity. C. Vehicles must stay off grass and walkways and signed areas. All event signage (i.e. stay off. grass, no parking) must be removed within 24 hours after conclusion of event. D. No person shall use any public park for business purposes without the necessary permits and licenses. E. Hours of operation may be limited. F. Damages to park facilities and property or non-compliance with these conditions may be cause for cancellation or withdrawal of this permit. The County may require a permittee to post fInancial security to ensure restoration or revegetation in the event that County property is damaged. 14. If the event involves movement (e.g. parade, foot race, etc.), describe the route, including start and dispersal location, and attach a map. k34a: "")\n'm 10 c.'tJ:;i~7T:'"-D 8..JiTJ: . <<SMtL- ~<;., ~Ldfl. o.~~, faCMMUNO 12tL\d..f- ~~"}."P 1OP~()r:=AJ !v1(WMi\4liV: TV ~z- l~ A-;...DFAJll1o,VfLllA,p,) A"1 (XJAJDO LA - .- .. 15. Are you requesting road closures? No If YES, please include date and times: Road From To Date Road From To Date If road closures are approved, the permittee shall publish display ads in local daily newspapers to provide notice of road closures at least 2 days prior to the closure. 16. If you do not require road closures, will your event use any public or private roads? V6-., If YES, please describe: t3.rA,.lM tW f\ Ql,{\ f,f" _ (2eJ Ai;) . . ~.- - r . 17. Where will you provide parking? Ul'l~\c. ((F"'&\J If1J<D # of spaces available 18. Will any shuttle service be provided? (VA If YES, please describe methods to be used to encourage use of public transit: 2 000008 "'U'_ .".~~ ",c-,,,,,"~,",,,,,,,,",~,,,,~,,''''',,~,,,,c~~-:,,,'''''''-'::O",;::'':'',l''"':~~!Me.~">.."..,,,,,,,n~~,..'="';''''''''~=_' .~,.~. y ," ,ff$<'""''''- '""""'" 19. Please describe traffic control measures to be instituted: dJa- ~- ,~----- 20. Permittee is expected to provide security, traffic and parking control. Please state .how many personnel will be provided for security, traffic control and parking control. tJ I A Law enforcement services will be charged out at $65.00 per hour and ONLY if resources permit. The Sheriff reserves the right to place officers and staff at the permittee's expense as deemed necessary in the best interest of public safety. For fnrther information, contact the Sheriff's Office. 21. How many and what size vehicles and equipment do you plan to stage for the event? Please provide the location for staging of all vehicles and equipment. ~ - "5!' )O(A I tv! ()(6/ f E <. ()rJ lU\U\AM(lAf,D (2() Ab IV \'A"1IA~L ~(, 22. Are you requesting to use fIxed wing or rotor wing aircraft for any aspect of the event? If YES, please describe. tJ () 23. How many volunteers are participating and in what capacities (other than those identifIed above)? ~ _ (J.fW.n."t ! J.)" ~.rE-T4 Lffv'lJ2\)\ tkt..: 6J PR9~tew '> (j 0) j Co l)(lj" ~ Ir'll' Il\l1 xv, - - 24. ALL PERMITTEES: Please complete the attached written safety and operating plan (See Attachment" A"). A safety and operating plan is required for planned events because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any potential demand for services generated by a planned event should be alleviated ahead of time by the event sponsor or organizer. This includes non-profIt organizations. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriff's Office upon review of the Safety and Operating Plan. 25. If you will be renting portable toilets and hand-washing stations, where will they be located? How many will be provided?\VO,U~/ 3 000.009 '- '-'_:"~r."""'"":'-,F"'~',.C"-r"C""''''''-:::-=::C:";_;::''_-^7'-:'~;{;,"::J:-;:;::.:=';:r:p:'":~"~~,,,!-=-=":;:?'=r.~~,=,~,,~,,,,~,,,,,,,,,,,,,,,,,,,,,,,,,,,_,,,",,,,~~_.____~ -, 26. Describe types of trash/recycle containers to be used. How many? Locations? b42i'J.>4{.?(f" (3AAfJ M fJJ.fJ66 OF ;45pe".v Mc1/j/llMltV (~ RM<;-'~) Trasblrecycle containers and portable toilets must be removed within 24 hours of the event. 27. Name, address, and telephone number of person responsible for clean up: ~ CUN0L :~j 6liO -' 34<-1 ' ., I ~?, 28. List any special needs required that have not been covered: I certify that I am an authorized representative of 1=1 \C- /VI" ,)..~OfUNf) Te4.l [:;If- ),-.z...- and have the power to execute this application on behalf of the above-named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that this temporary commercial use/special event permit shall be subject to the following restrictions: A. The County may revoke a temporary commercial use/special event permit prior to or during the event if the permittee violates any of the conditions or requirements of the permit. B. The County may require the permittee to participate in a post-event debriefing with referral agencies, affected citizens and other interested/involved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions or requirements of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. E. The Community Development Director may refer the application to the BOCC for consideration, following the Committee's review. F. The permittee shall adhere to all representations made in the application and in public meetings. ~~~ Siguature of Permittee ~e,61lr L~(J J\\!\U lL- Print name fv\ffi\ Uk If?p~w (,. DIl'lE'vro1 Title ' 6~ ']=b.3 \Vivq I t:"nE:'"\ \ljV) 6.r(J2;~ c.J & I I Z'r- Address 4 000010 /""'''' SPECIAL EVENT COMMITTEE REVIEW EVENT: Date of Committee review: ADDITIONAL CONDITIONS: Financial security required: _Yes _No Amount: Sheriff's Office Road and Bridge Chemical Dependency Task Force Risk Management Environmental Health Department County Engineer Public Safety Council Representative Financial security required: _Yes _No Amount: Land Management 000011 ,. .., ,._-,......--."...~"";7'<~~.,,"cJ"'^....'I.;:'.-,,~i'....-.-:,:...,.,"~,;...~.,:;."""',,,',""~,.~'7,'.,,"''''',~.,,.w,,',_".'''''''_-...._~>"'''''K'',~_''''''........"'''''''.'''''''''''==-".,''''''''',~~~~'"''''',_~~..",...~~ 5 ,..,..~~'J\~" "'''''''' Building Financial security required: _Yes _No Amount: Refer to BOCC: _Yes _No Community Development Other: Other: I acknowledge and agree to abide by the additional conditions included herein. Signature of Permittee Date Print name Sign-off by all of the required referral agencies on this sheet will constitute the approved permit for the proposed activity/event, unless further review and approval by the BOCC is deemed necessary by the Community Development Director, in which case a BOCC resolution will constitute the approved permit. ALL APPLICABLE PERMITS MUST BE POSTED OR PRODUCED UPON REQUEST 6 000012 - ---~~--'""~'~---_'~'-'__~~'~_~""_~"""""""""","_"'"'"'''-C'"",,'''~:O'O='''''_"",;""'",",-~=.,,,.,."_,...,".,,".'",~;"T=~=,,,,_._.&.-."~,"..,.""=""""_"",~~""""=,,,,,,.,,,_~,,,,,~,,,,,,.........~.=,,,,,,,,,,,,!..;. ..."'"".. ...~.....,._"""""""'.....".",-=~,_~_,_ " ,,,,,,,~~ """"" ATTACHMENT "A" SAFETY AND OPERATING PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. You should also consider this activity as a template to facilitate your safety program development. Together we can work to ensure a safe and successful conclusion to your efforts. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council (970-920-5234-Cindy Mohat) for additional information or direction regarding these requirements. . Is this a corporate sponsored event for-profit 0 or non-profit 0" (Check one of the appropriate boxes) The following statements assess the level of risk to the participant/citizens of the county and its potential to affect normal public safety resources: (please Check appropriate boxes.) GYY es 0 No A.) Does the event posse risks to the individual participant and public safety? arY es 0 No B.) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered yes, then the applicant may be required to post financial security to the Sheriffs Office. All participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs- DOLA Grant. A safety plan can be written in outline format to facilitate ease in finding detailed information for both the participant and public safety officials. 1. Outline in detail all the activities, risks, or other safety issues associated with staging or participating in your event. 2. Outline in detail outline the appropriate safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers (ex. Cell phone-970-555-1212) B. Who has overall responsibility for the safety of the event? C. Where will this individual be located during the event? Describe (bullet topics) your safety brief"mg for event staff? D. Outline in detail your safety preplans to include: 1) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources- drawings (flow chart) may be helpful. 000013 '->".c'~"7"'''',"""<='~="".,,,,:.,,,,,,",,,,,,,,,..,,.,,,,,,,,~::.==;,,,,,,,.,.,=:1-~:',""",~~.c--""''''''1.;.c*0i''';:::::'~;:'''''~'''''~1~J,-1<~MiY'~~.-~"'W''-"!19,.;,;,;w~1l':.~~~"".~,.,..""""_"""""""_"""",,,,,,,"",,",~~'~~ ~\ b) Requests for assistance procedures. c) Event communications plan-drawings may be helpful 2) Please ensure that your map attached to the temporary use application clearly identifies emergency facilities, emergency access routes and hazards. 3) Outline in detail how you will detect and respond to event emergencies. 4) Please describe event-provided emergency medical provisions for staff and participants. (See below) 5) Are there any low risk hazards likely to be encountered by the staff or participants and how they are to be addressed? (Road crossings, stream crossings, etc.) E. Will your event's safety facilities (aid stations, heli-spots, etc.) be prominently and clearly marked? If so, how? F. What are your inclement weather contingency plans? 3. The event shall supply its own Emergency Medical Services (including ambulance service), depending on the scale and risk assessment of the activities. You may contact local fire and ambulance departments or private providers for quotes and availability. OUJJ14 ,..,..""-:",~.-,..",.~".",..'..-._-,.._",.,._.",..=-.~.-:<.""",,....,,~.""",'7".~'"I\"".',.,.'j"~""'='~""'''''~","==",,,=;.=,",;''''';'..''''''''=~i'P.tr'',~--=.. . "_"""'_"""'."~,_ ~,........,~_,,_...,""~"""~ DEPARTMENT OR AGENCY Aspen Fire District Aspen Police Department Aspen Special Events Committee Basalt Fire District Brush Creek Metro District Building Division Bureau of Land Management Carbondale Fire District Chemical Dependency Task Force Community Development County Clerk Crystal River Caucus Engineering Environmental Health Frying Pan Caucus Land Management Maroon/Castle Creek Caucus Owl Creek Caucus Public Safety Council Risk Management Sheriff Snowmass/Capitol Caucus Snowmass Village Snowmass/Wildcat Fire District US Forest Service West Buttermilk HOA Woody Creek Caucus ATTACHMENT "B" CONTACT LIST (all area code 970) I CONTACT PERSON I Ed Van Walraven I Joseph Cortez I Kathryn Koch I Scott Thompson I Cheryl Morgan .1 I Brian Hopkins I Bill Gavette I I Ezra Louthis I Jennifer Doss I Lee Beck I Bud Eylar I Carla Block I Dale Coombs .1 Temple Glassier I King Woodward I Gary Snook I Cindy Mohat I Kris Jewkes I Bob Braudis I Sue Helm I Victoria Giannola I John Mele I I John Kane I Jackie Lothian ~. I PHONE/F AX i 925-2690/920-4451 i 920-5400/920-5409 I 920-5060/920-5197 1 927-3365/927-3936 I 923-4263 I 920-5090/920-5439 947-2840/947-2829 963-2491/ 920-5235/920-5558 920-7270/920-5482 920-5180/920-5196 963-3584 920-5206/920-5374 I 920-5070/920-5077 927-2870 920-5390/920-5374 925-7772 544-0782 920-234/920-5198 920-6017/920-5198 920-5300/920-5307 923-3131 I 923-5524/923-6083 I 923-2212 1925-3445 (Aspen District) 963-2266 (Sopris District) I 925-1600 I 920-5063 Contact Community Development to obtain contact names for homeowners' associations. 000015 -""""''''~'''''''''''--''''=-''''''''''''''''-"_''''''C"'''''''''':-'''';'''_'''...'..,,--....,~=.-:=;:~'''''''~';:mr',,-;;::1::Wm:~''ili'Ni~~~-=.'''lI=.,,'''',...,'','i,,,,.,..,,,,,,,,~,.~~ ,4~''''''''' -- ATTACHMENT "C" APPLICABLE CODES AND REGULATIONS Electricity, Temporary I Fireworks Food Service I Liquor License I Noise Limits Refuse disposal I Road Closures Sanitary Facilities: toilets and hand washing stations I Temporary Commercial Use/Special Event Permit Tents or Temporary Structures 000016 I APPLICABLE CODES & REGULATIONS Uniform Electric Code I Temporary and Occasional Food Service Establishment Requirements, Colorado Food Service License I State of Colorado special event liquor license permit I Title VII of the Pitkin County Code (BOCC Ordinance #99-38) Colorado Department of Health Standards and Regulations for Group Gathering Areas I Pitkin County Road Management & Maintenance Plan Colorado Department of Health Standards and Regulations for Group Gathering Areas I Land Use Code Section 3~200-030 Uniform Building Code, Uniform Fire Code I CONTACT Community Development - Building Division I Fire District, Sheriff Environmental Health County Clerk Environmental Health Environmental Health I County Engineer Environmental Health I Community Development Community Development - Building Division; Fire District ,,~-<1~'S:>,., ~. ATTACHMENT "D" Complete if liquor will be served at your event. State of Colorado special event liquor license permit must be applied for with the County Clerk's office (920-5180/5196). This permit process takes 30 days and is ONLY issued to incorporated non-profit organizations. Proof of Host Liquor Liability insurance must be provided. Please indicate yes/no to the following criteria if liquor is to be served at the event. YES NO a. Non-transferable Legal Age Identification bracelets? b. TIPS (server) training for bartenders and caterers? c. Designated "Family Friendly" seating area? d. Inclusion of Tipsy Taxi in the planning of event? e. Provision of alternatives to alcohol; free non-alcoholic drinks for designated drivers? f. Free water and ice available? g. Cessation of alcohol service at predetermined point prior to the end of the event? What time? h. Food available at all times? 1. Training of security staff and volunteers on friendly intervention? J. Prohibition of use of alcohol or drugs by staff and volunteers while on duty? k. Designated smoking area? 1. Designated medical detox area on-site? m. Other: 000011 A . "' . """'" JILl{ M010JimrAIN GJRMlD TRAWRSB, M~~ ~LMI ~ 2l.a al@@& 000018 , . 0\)0\)19 ,.m""~ ~~@~~ <<~>> @~~ ~ ~~ <<~>> ~~ <<~>> @~~ ~~ <<41>> ~ lP)~@~@E@ <<~>> ~~ ~~ <<@>> ~~ ~ ~~ <<~>> ~@ ....,=.,;-~.c:rx.':.7;.'m.~,='.:"7,~;.:'.i;.S,~,,,-:?c"','7;~:7;;"",:<7"~::'~l:.'-'t;,:;~;);:'m:a;;~":."'1"!,"'c;k!~'''''.J~?~~'~'~"",',,,;;,,-";ll.'~W,''''',,,W-~j;;:J<.~~l''~~.c~;i:;'f~~''___"'_ ~~-~ .~ SCOPE OF PLAN The purpose of this document is to preplan and help coordinate medical and rescue needs for a cross country/mountaineering race. The race will be from Crested Buttel CO to Aspenl CO through private landl Gunnison National Forest I and the White River National Forest. The proposed route of the race is a start at the Crested Butte School I to the East Brush Creek Valley, over Star Pass, to Taylor Pass, on Richmond Hill ridge, finishing in the City of Aspen at Ajax Ski Area. The race course will be marked by strobe beacons between Crested Butte and Middle Brusk Creek. After this junction there will be wooden lathe stakes with flags at periodic intervals. At intersections of ridge lines and confusing terrain there will be race personnel or well marked course directions. The race will have a starting time of 12:00 (midnight)" leaving Crested Butte. Racers will be required to reach Star Pass by 8:30 A.M.. Failure to reach Star Pass by 8:30 will result in the team having to return to Crested Butte. The reason for this cut- off is clear racers of avalanche terrain ahead before midday warming of the snowpack. We will clear te race course and Aspen Mountain by 5:00. The race will end at 5:00. As racers clear each course divisions race staff will sweep the course. Between Crested Butte and Star Pass the course will be swept back to Crested Butte. After Star Pass the course will be swept in the direction of Aspen. Award ceremonies will follow the race finish at the Tippler Deck. There will be minimal impact on county or city roads in Gunnison and pitkin Counties. There will be possible interaction between racers and vehicles on Brush Creek Road in Crested Butte. ~~D Race organizers are expecting a field of j 130 racers. Spectators at the finish are to expected to be <100. There will be approximately 30 staff on the race course. It is the intent of the race organizers that all medical and rescue needs of the race will be handled with volunteers and paid staff within the race organization. There will be a need for , 000020 J"'I';l"~, -" ambulance transport from the various trailheads to in town medical facilities via outside ambulance entities. Contact has been made with Crested Butte Fire Protection District Ambulance and Mountain Ambulance of Aspen. All racers and race personal are required to carry enough survival gear to spend the night outside. There will be a prerace equipment check to ensure compliance with this rule. There will be a gated checkpoint to check avalanche beacons before racers can enter race course. All racers are required to show proof of medical insurance prior to race start. Proof of purchase of a State of Colorado, DOW Hiking permits will also be required. Permits will be available for sale at the race start. Aid Stations will be located at (1) Ambush Ranch, (2) Friends Hut Aid Station (main staging areal/Star Pass Check point, (3) Taylor Basin (4) Taylor Pass Aid Station, (5) Barnard Hut, (6) Top of Ajax Mountain, (7) Course Finish. The aid stations will be equipped with experienced medical and rescue personal. There will also be medical and rescue equipment at each station. Medical personnel have the authority to stop any racer from continuing due to observed or potential medical problems. Hazards identified at this time are avalanche potential in the Star pass/Taylor Pass area. Additional avalanche potential exists below Taylor Pass on Richmond Hill. In addition to snow pack data collected through out the winter qualified avalanche technicians will be on the course 3-4 days prior to race day evaluating the snow pack and changes in the snow pack during the time racers and race personnel are on the race course and subject to avalanche danger. Avalanche personnel have the authority to alter the race course, delay racers, or stop the race due to avalanche potential. AVALANCHE RESPONSE There will be at least 2 race personnel staged as spotters at suspect avalanche paths. There will be dedicated avalanche rescue personnel and certified avalanche search dogs staged at Star Pass and Taylor Pass. Racers will be required to report avalanche activity observed during the race. In the event of a burial participants will be required to stop and assist in the search and rescue of the victims. Course workers will notify by radio the nearest rescue station for additional personnel. Rescue personnel will respond to the scene from stations on both sides of the incident. There will a shift in personnel towards the incident so rescue coverage will be fully staffed through out the course. 000021 ~ COMMUNICATIONS The race commitee will use the 800Mhz trunked system that is used by Crested Buute and Aspen Mountain. We have permission to use both mountains repeaters. In grey or black areas race personel will radio relay thru handhelds. Each Aid Station will have two way communications with the race start and finish by radio relay. Race Medical Frequencies have not been assigned but will be assigned and distributed at least one week prior to the race. Radio communication with Ajax Ski Patrol and Mountain Ambulance will be on the Ski patrol Freq. Radios for this traffic will be thru use of radios on loan from Ski Patrol. Communications with Crested Butte EMS will be on VHF radios. Telephone communications at the Race start will via phone number 970-___-____. Race Finish phone number is 970- - ---- Following are phone numbers for the race staff: Race Coordinator-Jan Runge 970-349-7133 Avalanche Leader-Dan Ewert 970-349-5613 Medical/Rescue -Bob wojtalik 970-349-7304 Any missing radio freqs. or phone numbers will be distributed to authorities and race staff and volunteers prior to race start. 000022 - .-- Pre-Event planning: In the week prior to the race there will be a prerace Safety Meeting that all medical and rescue team members will be required to attend. There will a meeting in Crested Butte for the Crested Butte to Star Pass team members and another to be held in Aspen for the Taylor Pass to Aspen team members. On April 2rd, there will be aprerace briefing that all racers will be required to attend. This briefing will address race rules and regulations, course route and potential changes, avalanche conditions. The ability of race personnel to stop the race or stop individual teams for safety or medical reasons will be stressed. On March 30 teams will start stocking the Aid Stations with supplies and equipment. This will be done by snowmobile and packed in on skis. ACCIDENT REPORTING RESPONSE Racers will be responsible for reporting any accidents or injured parties on the race course to race staff. All competitors will by checked thru the race course at check points and aid stations. A final course sweep will clear the course of all competitors. In the event of a injured party the Aid Station closest to the site of injury will dispatch rescue and medical personnel to the site. The Medical Leader for that station will have the responsibility for coordination of the rescue. This includes dispatch of rescue and medical teams, notifying race headquarters of injury location, type, and anticipated time of evacuation and time of arrival at trail head. Race headquarters will coordinate arrival of ambulance at trailhead and reporting of incident to authorities. In the event of multiple casualties the may pull resources from other stations. rescue and medical personnel will shift event. Medical Leader In this case towards the 000023 /'~, ~ Course Finish at Ajax base-4 Timing, 8 race course members, 4 EMT's. This positioning of personnel is the minimum required. There will be additional medical and rescue members staged at Taylor Pass and the Branard Hut. Rescue personnel will be shifted as the need requires. 000024 - .4~ -'" WEATHER Race organizers will used weather information from The Weather Channel, Colorado Avalanche Information Center, Flight Service in Denver, and direct observation at each station. Information compiled will be used to inform athletes of expected conditions and determine race start. Should weather conditions such as low visibility (visibility < 1/4 mile), high winds, or precipitation'be as judged by race race officials as dangerous to participants the race will be delayed or cancelled. Changing conditions will be monitored and if conditions deteriorate to the point of race safety being compromised race participants will be delayed or stopped at the Aid Stations until conditions improve. 000025 .... ;C'i",:~~"'T:'"'c:""/.i.:(~,;i.::c;':~;-;;:;;";:;;,;-.;.':...::;r:r.;:iS~~'::''<,::;:::''''')'''''i~,,,:~:':J,~;mc>$i7~7e~~~..:e:;:.;::W''1~,~~~~'<$~:ll.~.~~Jim:ll.:l.';:;:o;:l)~U.W::::n.."_""",,,,~ ft""" <<~>> rn@m~ 000020 '<""""'~"_>'"'~~~'';'~''-''''''''' '''''''''~''.',~,,~.,.';'--'' "-"""",...;:r-""'":"1,,,,..,..,,,{.,,,~_~~"~~';tn~~"',n,;;;,~"l.'.7=,3~n:~~~,')!';:;.";'3<o/:r,;:o..'ID"1.~";;~,<r."~/(W'<i1J.Jll',-'I:<;!i"~!l)~"..,.,,,,,,.,,,,<<.,,,,,,..,.,,,..... . ...~~ ,-, EQUIPMENT Aid stations will consist of large tents with the ability to house patients and attendants. Basic equipment will be; 1+- Tent 3- Sleeping bags and pads 15- Gallons potable water 1- Large stove and pot 1- Food for racers and race personnel 2- Snowmobiles 1- Sled equipped for rescue At each backcountry aid station there will be the following medical equipment; 3- D Size Oxygen bottles with regulators 6- Non-rebreather masks 5- SAM splints 1- Backboard with straps and headblocks 1- Set Cervical Collars 10- Liters, Normal Saline IV Solution 10 - Macrodrip sets and related soft. goods 1- Assorted catheters 1- Weight scale (weighing stations only) 1- Pulse Oximeter (weighing stations only) 1- Lot bandaging goods (Gauze, tape, mole skin) 1- Blood pressure cuff 1- Stethoscope 1- Intubation Kit wi 7.5 mm. to 8.5 rom Tubes 1- Hypothermia Thermometer 000021 \":"''r,,,,,,,..,,i;:,;'~'':r.~('';;'::;;:;-V:~:-'.S:''-;'7~t",'..';,;','2?;:'1:;;J(~r:,~.',;;:;:':.:;<;l:;'-72i;;::;Z:.~~::lZ~",~~~w;,~~~_""""-=,-__~",,,"""~""""-"'~_~~ .. ~ ., . 000028 -- <<~>> @~~~ ~~@ ~"""""'~""'=""=~"'""'''''''''"'''==~;~~''''"'''''''''''<'''''''=''-,""""""""."""""",~~. .....""" """""" ,..-" STAFFING REQUIREMENTS As stated medical and rescue requirements will be met entirely with race organization personnel, paid and volunteer. The medical staff will range from ER Doctors (2), Physicians Assistants (1), EMT's Intermediates and Basics, and First Responders. Rescue personnel are qualified in high angle rescue, backcountry helicopter operations, long line extraction, snow travel and evacuation, backcountry medical protocols including proper patient assessment, stabilization, and packaging. Race staff will be staged as follows: Crested Butte School-Timing staff, course workers, 1 Physician and 3 assistant EMTs for prerace medical evaluation. Race personnel for organization and race direction, pack and beacon checks. Ambush Ranch-3 race personnel for water stop and course direction. Friends Hut-4 race personnel for water and food distribution. 3 EMTs for racer medical evaluation. 2 rescue members. Star Pass-PA for racer evaluation. 2-3 Avalanche team members, 2 rescue members. Taylor Pass-2 Race course workers for water, 2 Rescue members. Branard Hut-l Physician, 5 EMTs, 4 rescue members, 4 race course workers.. Little Annies' Mine Road-2 course workers for cut- off. Castle Road at Little AnnieS'-2 course workers and shuttle bus with driver. Sundeck at Ajax-3 course members, 2 EMTs. 000029 -~~___"~"",",,,,,,,.~c,''''-''''''''='.",.,,,,,,,,,=,=.:c "<< ~ ..~ "."".""",.,~""",,,,,,,,,,,.,,..~~. '~"~".~,.~,"."",." """".W.ffi<'-"""'''-'''''''''''''.''<''''''''''''.''''''''''-_'''''''"'''''''__ 000030 """"', <<4l>> ~ IDJ~~~~ ..- "....~:'_""':",~".~~"--!O'.:':;O.....~.-,'.:,.""'.,.""""...-"..=,,=:--""':7'"''''''''-""",''''''-'''="=''''-i':~.'~Td~'~r.~,~.~,,,,.,,,,,,,.~.,,,,,,>;;:,:t;""~~~~.;,,,,,,,,,~~~~~ ,.-"'. t"f- t"''''. COURSE DIVISIONS The course divisions are by geographical boundaries or landmarks. Evacuation routes listed are the intended route to be used during the race. Should avalanche, terrain hazards or weather preclude using these routes alternate routes may be used at the discretion of the race coordinator. Section I: Crested Butte School to Ambush Ranch (entrance to East Brush Creek) . Type-Directional and water Evac. Route-Snowmobile to closest trailhead. Mode-Snowmobile with Cascade sled Destination-CFPD Ambulance to Crested Butte .clinic, Gunnison Valley Hospital Contact-Crested Butte School Radio Freq.-___.__ Race Med. Freq. 155.445 Tx Gunn. Dispatch Repeater 154.695 Rx 155.175 CB EMS Section II: East Brush to Star Pass. Approx. 300 yds below Friends Hut Type-Medical evaluation, rescue, food and water. Evac. Route-Brush Creek to Brush Creek trailhead Mode-Snowmobile with Cascade sled Destination-CBFPD Ambulance to Crested Butte Clinic, Gunnison Valley Hospital Contact-Friends Hut Radio Freq.-___.__ Race Med Freq. 155.160 MRA 155.175 CB EMS at Trailhead 00003~ "'c:""'--::;:":JC"';JT7~"'''';;:~,7"(,'~:CJ;S7''',~<("'~','~:'=~(m'''':~.;,,."'"'~"-:""'':'''"-''~~~:;:-~e''''''_''._''-'~_,''e-'<.~,..l-:';(I)i$(.~,j:;O\~....",.~,",.~,~",^",-""",...."",~~_~~.~~ A' -", Section III: Star Pass to Taylor Pass. Type-Star Pass, Cut-off, simple medical check, avalanche and rescue. Taylor Pass, Medical, rescue, water Evac. Route-Taylor Pass to Taylor Reservoir Mode-Cascade sled/skier assist to Taylor pass, transfer patient to Snowcat for transport to Taylor Res., Snowmobile to Aspen Mountain, Air Life from site Destination-GVH Ambulance to Gunnison Valley Hospital (GVH) Contact-Star Pass Aid Station or Taylor Pass Aid Station Radio Freq.-___.__ Race Med Freq. 155.160 MRA 155.340 Gunn. EMS at Taylor Res. 800. Aspen patrol to Mountain Ambulance Section IV: Taylor Pass to Barnard Hut (Richmond Hill) Type- Medical evaluation, rescue, water, food Evac. Route-Race course to Taylor Pass. Possible descent to Ashcroft via Express Creek. Express Creek Evac. Route will be evaluated for avalanche and rescuer safety prior to race day and monitored during the race. Alternate evac. route will be down the Taylor drainage to Taylor Reservoir Mode-Snowmobile with Cascade sled, transfer to snowcat to Taylor res., Air Life from site Destination-Taylor Pass, GVH Ambulance to Gunnison Valley Hospital, Ashcroft or Aspen Mountain, Aspen based ambulance to Aspen Valley Hospital Contact-Taylor Pass Aid Station, Barnard Hut Aid Station. Radio Fri.-___.__ Race Med Freq 155.160 MRA 155.340 Gunn. EMS at Taylor Res. 800. Mountain Amb~lance 000032. '-'~~"'''''''-''Y-''~'''''"''"'''''''''''~='^'~'"'''''"!=~'''~'''.~'''''~''''''''''~~"'"""'1''.''...-"~...,..~,.,.,.,"'_"".'"'"~~'-"".,....~.'".,.,,,w<,,,,,,.,,,,,, ""'V.'''''''''''':,,",'-,,,",~,",,,,,,-,,\,",",,-,,,",",,,,,..,,,,,,.,-",_."".-,"'''''_''''''''_,'''''''''''__~__",_ .- ~ Section V: Barnard Hut to Aspen (Richmond Hill) Type- weigh in, Medical Evaluation, Rescue, food, water Evac. Route-Race course to Ajax Ski Area. Mode- Snowmobile with Cascade sled to Ajax/Aspen Destination- Ajax Ski Patrol, Aspen , transfer to Aspen based ambulance to Aspen Valley Hospital. Contact-Branard Hut Radio Freq.-___.__ 155.160 Race Med Freq MRA Tx Mtn. Ambulance/Ajax Rx Section VI: Sundeck at Aspen Mountain. Ski Patrol Type-Simple medical evaluation, evacuation Evac. Route-Ajax Ski area Mode-Ski Patrol-Gondola Destination-Aspen based ambulance to Aspen Valley Hospital Contact-Ajax Sundeck Radio Freq.-___.___ Race Med. Freq. ___ ___ Tx Ajax Ski Patrol Rx --- --- Section VII: Course Finish Type-Medical Evaluation, BLS & ALS Evac.-Aspen based ambulance Mode-same Destination-Aspen Valley Hospital Contact-Course Finish Headquarters Radio Freq.___.___ Race Med. Freq. ___ ___ Tx Ajax Ski Patrol Rx --- --- 000033 '---...--~"-"--~~...'"",_..=..="'~,~, h"':"-~'"-':"""''''_<'~''h-''~===o/<i._:,.,'",:'~;",,~'._'~,<_ 000034 ~ <<~>> ~db@Q)~ ~lli~ ,""""". 000035 ~ ."""''' HELICOPTER PROTOCOL Helicopter will not be the a primary mode of rescue transport or course transport. At the discretion of the rescue leader, helicopters either Air Life or private may be used to facilitate rescue of injured parties. Helispots will be provided for helicopter operations at the following locations; 1- Friends Hut 2- Star Pass 3- Taylor Pass 4- Branard Hut 38 57'47" Lat 106 48'44" Long 38 58'04" Lat 106 47'44" Long 39 01'11" Lat 106 45'19" Long ___ __ Lat___.__.__ Long Helispots will be a packed snow area 100' x 100' . Perimeter will be marked with wooded stakes and survey tape. Snow surface will be marked with dye. There will be one person assigned to command each helispot. Helispot Chief will be responsible for direction of all helicopter take off and landings. The Chief will assign tasks to other trained personnel. Communication with Helicopter will be on the following frequencies; Air to Air: Air to Ground: 122.8 Rescue Personnel: 155.160 MRA Should these frequencies fail to work VHF equipped aircraft should try NLEEC 155.475. 0~'":":"'"~"''''~':''7..7:;-'''''':'.'''''t'''''S''''=''='"''':O~","=,""""""",''7,".o-:-.'O~"""''''-1'"'=~~''''")"!',''V,''"'''''~_Ji7$;,;v;">-,""-,.~:,,,,,,,,,~,,"'_"""'_""""""'_=~.':~~__""~"""I" "",'-'N'''''''''..''"""""","' ".W<",..,..~~~~~",_~_. """".. - ".."'" <<@>> ~@~ ~ ~d!:@~~ 000036 ;:":~'=~~:~'~~"~""-"""u,,-,_;,:,",,,,,,.~~~_';';~;",,,'J?;;-:;W'I:;;\:m'<<""'~'~""~"~""'-'''';>'''-'\";'i-,''''",,,~',~i,'''',,~,,;;V''''.~,-'''-''''''''''I''''41J'''':;<O;OI<\-''';~k'*,MI4'';_'''''",".'',,,,,__~\,,,,,,,,~",,_.'4__"'"'_"'.'~ /~Pt~ -"""""'. OUTSIDE AGENCY LISTING Gunnison National Forest Taylor River/Cebolla Ranger District 216 N. Taylor Gunnison, CO 81230 970-641-0471 White River National Forest Aspen Ranger District 806 W. Hallum Aspen, CO 81611 970-925-3445 Crested Butte Fire Protection District Ambulance Allen Bailey 970-349-5333 Ext. 3 Mountain Ambulance Charles Kirsten 970-379-7892 970-920-5324 Ext 6147/6146 Pager Aspen Mountain Ski Patrol Don Bilman 970-1220 Ext 3334 000037 ""'..,....~"'-"".""'~=,>'.." ," ~,,,.~-.."..^. ~"-'--"'""'-""'---__"""""""'''~'"''''_~''' ~,^>>,_.,W""" " _, 1"""'''-, ""''''''' TOPO! map printed on 03/27/01 from "Elk Mountain Grand Traverse.tpo" and "UntltJed.tpg" 107014'00" W 10700~'OO" W 10605E!'OO" W 10605q'OO" W 106042'00" W 106034;'00" W WGS84 106020'00" W z " o 0- .... o 0\ M z z " o M v o !D IV) z " o "- IV) o ro M TNFo 107014'00" W ,.... 106058'00" W 106050'00" W 106042'00" W 9 . _ . _ f ... 1.0 " 1.5 mile< I' . . . I' . . . I' . . . I . . .. I .",: ( o 5 10 15 20 2.5km Pzintediiom TOPO! @1999WildfbwerPJOductimlo(www.topo.com) 106034'00" W ,~'" 000038 . ~ ,...- '-t1I'20~. RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO, APPROVING AN APPEAL BY BOB W AJTALIK, 2002 ELK MOUNTAIN GRAND TRAVERSE, OF AN ADMINISTRATIVE DECISION WITH REGARD TO GROOMING RICHMOND RIDGE ROAD IN THE RURAL AND REMOTE ZONE DISTRICT Resolution No. oqq -2002 RECITALS l. Bob Wojtalik ("Applicant") has applied to the Board of County Commissioners of Pitkin County, Colorado ("BOCC") to appeal staff's detennination that grooming of Richmond Ridge Road is prohibited in the Rural and Remote Zone District. 2. The Elk Mountain Grand Traverse race is to take place on March 29 & 30, 2002 (alternative date March 30th & 3151) from Crested Butte to Aspen. 3. Staffs determination that grooming of Richmond Ridge Road is prohibited based on the language in section 3-40-115(D)(1) of the Land Use Code which states that "winter maintenance of roadways and driveways, except for access to residential development sites approved prior to January 2, 1996, which have been historically and continually served by privately winter maintained driveways and roalways. " 4. The BOCC heard this request at a regular meeting on March 27, 2002, at which time evidence and testimony was presented with respect to the application. S. The BOCC fmds that the grooming of Richmond Ridge Road for the Elk Mountain Grand Traverse shall be allowed for safety of race personnel and participants, evacuation of injured parties, and transport of medical and essential course equipment. NOW, THEREFORE, BE IT RESOLVED by the BOCC that it hereby approves the 2002 Elk Mountain Grand Traverse Appeal of an Administrative Decision regarding grooming Richmond Ridge Road for the purpose of the race. 1. The Applicant shall adhere to all material representations made in the application and during the meeting.. 2. The Applicant shall submit to the Community Development Department photographs of the areas to be groomed prior to grooming and after. 3. Approval to groom Richmond Ridge Road is granted until March 31, 2002. APPROVED ON THE 27TH OF MARCH 2002. 1111111111111111111111111111111111111111111111111111111 ~~~~~~:1: 18F SILVIA DAVIS PITKIN COUNTY CO R 0.00 0 0.00 000039 ~;;:":;;:':::J~"t:;':":\-'c7:'r;;a;;;;::w::;~;:;:~,:;::;z:, '~;;::;;:;;1;i:;:"{;;;,--::;:,"';;;'df""",;-~~:1l,1.;~:z,'--;;:;;;:',;c:""r:::::;r';';i.K\7"'B\;W~:;!'i;~?:::-"'7ff.-='~=i!mI''''~:'i;'~l'tI'''''''';'''''''''''~'''''~<''''''''''''''''''''~"^~ :::;." ,,,-,,,,, l\O):il~ Resolution No. ~-2002 Page 2 A TIEST: ~i~.Ik Deputy County Clerk BOARD OF COUNTY COMMISSIONERS OF,~C~'TY,COLO, RADO ~oJt~ KI14 - {iti-~ Patti Kay-Clapper,l , Chairperson Date: Os ~ ()!3---()~? APPROVED AS TO FORM: APPROVED AS TO CONTENT: ,~ ;::... ------- John Ely~ C~ttomey (~1/n~ 'V " Cindy Houben, Community Development Director Case #P052-02 2737-182 \1_J,I,~J'~"".. :~~~..i",., oooottG ";";';:;;" ,{:'::;c:;m''''<;~~';;':''Y:~'~-''oc,K<,;;r;;~':::,,:;;,Jl'~m~~3ig:zGI~,':~7;G'::m;:;o;'n$;;.T.r:;::;;;;'{W~~j~~:).iF~J,f;k.."TI:~WW'~1~~~=-=__ ~~ ~ MEMORANDUM TO: Board of County Commissioners Regular Meeting - March 27, 2002 Cindy Houben, Community Development Director~ THRU: FROM: Tamara Pregl, Planner* RE: Elk Mountain Grand Traverse 2002 Special Event/Temporary Use Permit SUMMARY OF REQUEST: The Applicant is appealing staff's determination with regarding to the grooming of Richmond Ridge Road between the Sun Deck and the Barnard Hut in order to: 1. Reduce the time and the number of trips required to move essential course and medical equipment to the Barnard Hut and Taylor Pass. Grooming would reduce the wear and tear and damage of the equipment. 2. Facilitate moving of race personal in and out of the racecourse. 3. Decrease the time and increase the comfort of injured parties during an evacuation from the course. APPLICANT: Bob W ojtalik, Rescue Coordinator/Secretary for the Elk Mountain Grand Traverse PROJECT DESCRIPTION: The Applicant has submitted a Temporary Commercial Use/Special Events Permit to the Community Development Department on March 12, 2002 for the 2002 Elk Mountain Grand Traverse race to take place on March 29th and 30th (alternative date March 30th & 31 s1) from Crested Butte to Aspen. Temporary Commercial Use/Special Events permits are normally reviewed administratively by the Community Development Department. This particular event has been reviewed and has been approved by the Community Development Department each year since 1998. However, as part of this year's application, the Applicant has requested the grooming of Richmond Hill Road from the Sun Deck to the Barnard Hut. Aside from the request to groom Richmond Hill Road, the administrative review portion of this event should be completed prior to the BOCC meeting. ISSUES: The Applicant is requesting the grooming of Richmond Ridge Road be allowed this year for this event, in order to expedite moving supplies into the race course as well as help with the evacuation of an il1iured racer. It is staffs interpretation that under section 3-40-115(D)(1) of the Rural and Remote Zone District grooming Richmond Ridge Road between the Sun Deck and the Barnard Hut is prohibited. Under section 3-30- 115(D)(1) of the Land Use Code it states that "winter maintenance of roadways and driveways, exceptfor access to residential development sites approved prior to January 2, 1996, which have been historically and continually served by privately winter maintained driveways and roadways. " The Applicant did have initial contact with Cindy Houben via email in December of 200 I with regard to grooming Richmond Ridge Road. A copy of their discussion is attached this memorandum. Ms. Houben 000041 , ."""""_"'C:'~~:"."'_~;7C~'."", c1~:"~!3,,~::",;";,,;;'.~i"?:;':'C;~,j,:,".1,"';;;:\~-:;i::~1rtB;:~-::(t..-:;,!ra';;;;:C';;'1l:;;7,;"'~~W;:;~~~~~"~~..~~~""","""""""",~__=:r~ ---. ,- Elk Mountain Grand Traverse Appeal Page 2 had indicated to Stoney Davis, who has worked with the Applicant, that winter maintenance, including grooming of Richmond Ridge Road, was prohibited in the Rural and Remote Zone District However, Ms. Houben has indicated that his comments, with respect to allowing temporary grooming of roads in the Rural and Remote District for events similar to this type of event, would be included with the land use code rewrite materials for consideration and discussion. However, discussions regarding the Rural and Remote Zone District have not to-date taken place and the race is to take place at the end of this month (three days after the BOCC meeting). Brian Pettet has indicated in his email to staff thatthe grooming of Richmond Hill Road is not preferable since packed increases the amount of maintenance required in the spring. RECOMMENDATION: Staff recommends that the BOCC adopt a "motion to deny the Elk Mountain Grand Traverse 2002 appeal, subject to the attached resolution." ATTACHMENTS 1. Letter of Appeal date March 19,2002 2. Email between Applicant and Cindy Houben regarding grooming 3. Rural and Remote Zone District 4. Email from Brian Pettet dated 3/19/02 5. Temporary Commercial Use/Special Events Permit *Ms. Pregl has a Masters in Urban Planningfrom the University of Wisconsin-Milwaukee. Ms, Pregl has been working with Pitkin County Community Development Department as a Planner for 4 years. 2 000042 ,......""",'.;;"-...,..,...",'...,, S0;"i;;~r';'..:_':G;;..:::;';:;}0:';;:,N:!:A'pc;-::..:~T.J;i;,,~,:7i0"~-;m!~\S-9J.'i~~~;~~..~~~;~.-4lf~~..~~ Mar-20-2002 10:08 From-THE PAPER CLIP - 970 349 7445 .~ T-892 P.002/002 F-8GS 11 ACHMENT I ELK MOUNTAIN GRAND TRAVERSE P.O. BOX 1999 CRESTED BUTTEt CO 81224 March 19,2002 Pitkin County Board of Commissioners 130 South Galena Aspen, CO 81612 Dear Commissioners, I would like to request per:mission to groom the Richmond Ridge Road, one time for the Elk Mountain Orand Traverse Race. We would do the work on Thursday, March 28. Tbis work would greatly facilitate my job in the fonowing ways; 1: Reduce the time and nmnber of trips required to move essential course and medical equipment into the Barnard Hut and Taylor Pass. Grooming would also reduce the wear and tear and damage to our equipment. 2: Facilitate moving ofraoe personal in and out of the racecourse. 3: Decrease the time and increasing the comfort of injured parties during an evacuation from the course. Since the grooming is not allowed according to the Land Use Code under the Rural and Remote Zoning District I would like to appeal the staft" s determination for this specific event. I appreciate your consideration. Sincerely, 12 ~ W~ Bob WojtaJik Rescue Coordinator, Secretary Elk Mountain Orand Traverse 000043 -, /"'~ ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY USE PERMIT FOR THE 2002 ELK MOUNTAIN GRAND TRANVERSE BACKCOUNTRY SKI RACE Administrative Decision No. 13 - 2002 RECITALS 1. Pursuant to Section 3-200-030 of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a temporary use/special events permit for commercial activities or special events. 2. Bob Wojtalik ("Applicant") has applied to the Director for approval ofa Temporary Use/Special Events Permit for an extreme cross country/mountaineering race. \ ] 3. The race will begin in Crested Butte and will end in Aspen at the Base Area of the Aspen Mountain Ski Area. 4. The race will be held on March 29 and March 30, 2002 from Crested Butte to Aspen. The Applicant has proposed alternative dates of March 30 and March 31, 2002 should weather preclude a March 29th start. 5. The County's Risk Manager has deemed the insurance for the event adequate. 6. The Pitkin County's Sheriffs Department has deemed the Rescue Plan for the event as adequate. 7. The Director finds that the Applicant has obtained all the necessary comments from referral agencies, and that the proposed event complies with standards in Section 3-200-030 of the Land Use Code. THE DIRECTOR HEREBY APPROVES the Temporary Commercial Use/Special Events Permit for the 2002 Elk Mountain Grand Traverse subject to the following conditions: 1. The Applicant shall adhere to all maternl representations made in the application and during the application process. APPROVED this.16f~ay of ~~/L\.. .2002. ~n..M>J ruJ~ ~c~ Cindy Hoube~, - - Community Development Director P052-02 PID #2737-182 " " 111I1111111111" II ~~:~~~:I: t . ... SILVIA DAVIS PITKIN COUNTY CO R 0.00 0 0.00 OU0044 --"~'~''!'':''''''';:::-'''OG::r'7;.'7:'':C:c;;'~~C':71;:7:,::;:''~;ry7):::::;:',,~;;;..;'~"L"'Z".z"';;;\?~~~':;:-;::;:';;"'~"'''"'''''''';'-M_;,;''''''''O''''''-'~'~''~~^"''"''t,~W~~H'';:l-"*,,',;,;..nw<,,,c,~'''k'''''~'-'')~~~'''_'''-'~ /~~, _I. ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY USE PERMIT FOR THE ELK MOUNTAlNS GRAND TRANVERSE BACKCOUNTRY SKI RACE - 2000 A~W\~\'\. v.Je.c. q - ~OOO RECITALS 1. Pursuant to Section 3-200-030 of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a temporary use permit for commercial activities or special events. . 2. Elk Mountains Grand Traverse ("Applicant") has applied to the Director for approval of a Temporary Use/Special Events Permit for an extreme cross-country ski/mountaineering race. 3. The race will begin in Crested Butte and will end in Aspen at the Base Area of the Aspen Mountain Ski Area. "" 4. The race will be held on March 31 to April 1 , 2000. The race will start at midnight on March 31 in Crested Butte and will finish at 5:00 p.m. in Aspen on April 1,2000. 5. The County's Risk Manager has deemed the insurance for the event adequate. 6. The Pitkin County's Sheriff s Department and the Aspen Fire Protection District have deemed the Rescue P.lan for the event as adequate. 7. The Director finds that the Applicant has obtained all the necessary comments from referral agencies, and that the proposed event complies with standards in Section 3-200-030 of the Land Use Code. THE DIRECTOR HEREBY APPROVES the Temporary Use Permit for the Elk Mountains Grand Traverse, subject to the following conditions: 1. The Applicant shall adhere to all material representations made in the application and during the application process. 2. The Applicant is responsible for all financial liability associated with any helicopter rescue. APPROVED this 1L day of ),-/~~_-, .2000. (?/u1~"nU~0 u~'! '!~m~!l~II IJIII 111I1 11111111I 1111111111111 1 0' 1 R 0.00 D 0.~:.~2: 0A0DMpIN DE DAVIS SILVr . ITKIN COUNTY CO Cindy Houben Community Development Director P40-00 2737182 000045 ,",,~, ~, ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY USE PERMIT FOR THE ELK MOUNTAIN GRAND TRANVERSE BACKCOUNTRY SKI RACE 99 - n. RECITALS 1. Pursuant to Section 3-200.30 of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado (''Director'') may approve a temporary use permit for commercial activities or special events. 2. Crested Butte Nordic Center ("Applicant") has applied to the Director for approval of a Temporary Use/Special Events Permit for an extreme cross country/mountaineering race. 3. The race will begin in Crested Butte and will end in Aspen at the Base Area of the Aspen Mountain Ski Area. 4. The race will be held on April 2 to April 3, 1999. The race will start at midnight on April 2 in Crested Butte and will finish at 5:00 p.m. in Aspen on April 3, 1999. The applicant has proposed alternative dates of April 3rd & 4th should weather preclude an April 2nd start. 5. The County's Risk Manager has deemed the insurance for the event adequate. 6. The Pitkin County's Sheriff's Department has deemed the Rescue Plan for the event as adequate. 7. The Director finds that the Applicant has obtained all the necessary comments from referral agencies, and that the proposed event complies with standards in Section 3-200-030 of the Land Use Code. THE DIRECTOR HEREBY APPROVES the Temporary Use Permit for the Elk Mountain Grand Traverse subject to the following conditions: 1. The Applicant shall adhere to all material representations made in the application and during the application process. , ... APPROVEDthis-Ldayof ~~. I ,1999. r/m~ Cindy Houben, Community Development Director P039-98 PID #2737-182 000046 111111I1111I1111I11111111I111111111I11111I11111 11111111 429797 04/12/1999 12:15P ADMIN DE DAVIS SILVI 1 of 1 R 0.00 D 0.00 N 0.00 PITKIN COUNTY CO <;::':;;:';,""';'G,~"""",~,;,,,gii't,:;;;"'::oF:';"','i:;;s,,,J;~,Zfa:;';{;;"'70;7i'';;;;;:;,~\~;;:.~r,;,;;;11:tt,P:lkJf..'&~;<':~,\'!;''S'S'J"C'~::::t'';;;:(~1*,~_,.,.;<',,,,,,,,-,,,,.;,,"","~~,,"";::;)'x:r;;z::i'~~,,,~~~~ dZ737-1 '6c~_ -. ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A TEMPORARY USE PERMIT FOR THE ELK MOUNTAIN GRAND TRAVERSE BACKCOUNTRY SKI RACE RECIT ALS 1. Pursuant to Section 3-200.30 of the Pitkin County Land Use Code, the Community Development Director, hereby "Director", may approve a temporary use permit for commercial activities or special events. 2. The race will begin at 12 am on April, 4, 1998 at Crested Butte and all racers will be in by 4:00 PM ofthe same day at the Base Area of Aspen Mountain Ski Area. 3. The Director finds that the Applicant has obtained all the necessary comments from referral agencies, and that the proposed event complies with the standards in Section 3-200.30. THE DIRECTOR HEREBY APPROVES the Temporary Use Permit for the Elk Mountain Grand Traverse subject to the following condition: The applicant shall adhere to all material representations made during the application process. APPROVED by the Director, this 3D day of ~, 1998 U ( Cindy Houben, Community Development Director OOOO~7 111111I 1111I 111111 11I111 1111 1111 1iI1111 11I1111111111111 420259 08/05/1998 08:33A ADMIN DE DAVIS SILVI 1 of 1 R 0.00 D 0.00 N 0.00 PITKIN COUNTY CO "~.;.T;.,,,-"",,,."il",::,";S!""";''''lC'''::''f'.~~1..,,;,:""'1:,;;;;;:;;;Y:r;,,~<-.;~~::,;::<;;-~':.,;;,~g:;:~;q;;~~~;1Gi~1'il!"1f~';~1~';:#>~'!.'W~~,*-~""'~f~Wim~~~~~~ ~nr ~ 9ru3,~~ ~ .- r,--a1~ PITKIN COth, t'Y COMMUNITY DEVELOPMENT L~..:'ARTMENT 130 South Galena Street Aspen, Colorado 81611 (970) 920-5526 FAX# (970) 920-5439 March 5, 2003 Mr. Bob Wojtalik Elk Mountain Grand Traverse P.O. Box 1999 Crested Butte, CO 81224 ~LK MOUNTAIN GRAND TRAVERSE TEMPORARY USE/SPECIAL EVENT PERMIT (PID# 2737-182 CASE# P022-03) . Dear Mr. W ojta1ik: The Planning Office has completed its preliminary review of the captioned application. We have determined that this application is complete. After a more detailed review of the submittal information, additional information specific to the application may be requested in order to adequately review and process the application. The planner in charge of the review will request the information from you directly. If you have any questions, please call Ezra Louthis the planner assigned to your case, at 920-5482. Sincerely, Janis Taylor Administrative Assistant 000048 ';'\7 " ~t133 ~ CO. JUNITY DEVELOPMENT DEPARTM. 'r 130 South Galena Street Aspen. Colorado 81611 (970} 920-5526 Pitkin County Land Use: Board of Adjustment County Land Use Code Deposit Flat Fee Zoning and Sign Public Notice Planning Enforcement ,~ 172 159 173 174 162 169 160 J %~. SO, I Referral Fees: Access Permit County Clerk County Engineer Environmental Health Housing Land Management Wildlife Officer RB115 LUCO 1 193 194 198 190 196 Building Fees: Board of Appeals Building Code Sales Building Permit Contractor License Electrical Permit Energy Code Review Mechanical Permit Plan Check Plumbing Permit Reinspection Aspen Sanitation A VFD Fire Marshal 170 135 105 100 120 195 115 150 110 130 151 152 ;it ! " .,t-/'t"'- " Other Fees: Use Tax Copy Performance Deposit Park Dedication Parking Cash in Lieu GIS Requirements Road Impact Fees Road Impact Fee School Impact Fee 155 165 185 186 IS RB116 B1202 B1203 ~ ~,T_~AL,~, '" // .. _ ~. .rd NAME: t:::.~u~ l/a-m ~ ADDRESS!~;~ /K'?-- .. . PHONE:~~;;~"",b;Z~ CHECK# / /),?~' '_ _ 1 CASE/PE~ri#;, PO?~2-i..):)#OFCqPIES: DATE: ~#0"3 INITIAL: . i'li -,,,,,';;;~~j;j;;~'I;'~~-""I,...~i,",,t~'.i ~1i'.'""'~""'ii~t ~a'" _. ~ , '-