HomeMy WebLinkAboutbocc.con.129.2007
CLERK'S CHECK LIST
FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR
SCANNING/ARCHIVING
CONTRACT #: I') 9~ 'JtJcJ1
Originating Department/Division: City Of Aspen! for EOTC
Contact Person: John D. Krueger Phone #: 920-5042
Project Name: Bus Lane from Buttermilk to Roundabout Design Services
o BOCC AGENDA ITEM
(BOCC signature required)
OSTAFF AUTHORIZED SIGNATURE
(per Revised Procurement Code 7/2005)
Check procurement~pe:
ONone DInformal ~Formal DSole Source DEmergency DState Bid D
Check Contract Tvpe:
Dollar Amount: $500,000.00
Budget Line ItemlLedger Number 127.70.95752.82772
[8]Services/Maintenance
DLicense/Use
DLease
DConstruction
DGoods, Equipment, Supplies
DOther (e.g. revenue)
DEmployment (for county employees)
DIntergovernmental Agreement (Requires BOCC Action)
DNon-Profit
DQuasi-Public
DGrant Agreements (Requires BOCC Action)
DChange Order/Contract Amendment
Contractor/Business
Inc.
Contract Execution
Automatic Renewal
Complete Name: Parson Transportation Group
Contract End Date: December I, 2007
Term of Contract:
All Contracts should be proofed for the following:
[8]No Pages Missing
0If a Page is Left Intentionally Blank -Note on Page
0Page numbered consecutively
[8]All Signatures Affixed
[8]All Dates Filled In
r8]All Other Blanks Filled In
r8]All Exhibits Attached
DAll Legal Descriptions Attached (if appropriate)
DNotice of AwardlProceed Attached (if appropriate)
DSpecial Instructions for Finance Department:
[8]Sent to Clerk and Recorder for Scanning/Archiving ~
[8]Authorized Staff Person's Name: John D. Krueger-COA .
BY CHECKING ABOVE AND ENTERING NAME, THE THORIZED S FF
PERSON INDICATES THAT DOCUMENT HAS BEEN PROOFED AND READY
FOR SCANNING.
Note: Clerk's Office will keep original documents in compliance with Colorado State
Archives retainage schedule.
Amended 10_16_06 .
"
Cvw -# 1;)9-;:)00'1
CITY OF ASPEN
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement made and entered on the date hereinafter stated, between the CITY OF
ASPEN, Colorado, ("City") and PARSONS TRANSPORTATION GROUP INC., ("Profession-
al").
For and in consideration of the mutual covenants contained herein, the parties agree as follows:
Scope of Work. Professional shall perform in a competent and
professional manner the Scope of Work as set forth at Exhibit "A" attached hereto and by this
reference incorporated herein.
Completion. Professional shall commence work immediately upon
receipt of a written Notice to Proceed from the City and complete all phases of the Scope of Work
as expeditiously as is consistent with professional skill and care and the orderly progress of the
Work in a timely manner. The parties anticipate that all work pursuant to this agreement shall be
completed no later than December 1, 2007. Upon request of the City, Professional shall submit, for
the City's approval, a schedule for the performance of Professional's services which shall be
adjusted as required as the project proceeds, and which shall include allowances for periods of time
required by the City's project engineer for review and approval of submissions and for approvals of
authorities having jurisdiction over the proj ect. This schedule, when approved by the City, shall not,
except for reasonable cause, be exceeded by the Professional.
Pavrnent. In consideration of the work performed, City shall pay
Professional on a time and expense basis for all work performed. The hourly rates for work
performed by Professional shall not exceed those hourly rates set forth at Exhibit "B" appended
hereto. Except as otherwise mutually agreed to by the parties the payments made to Professional
shall not initially exceed $500,000.00 . Professional shall submit, in timely fashion, invoices for
work performed. The City shall review such invoices and, if they are considered incorrect or
untimely, the City shall review the matter with Professional within ten days from receipt of the
Professional's bill.
Non-Assignabilitv. Both parties recognize that this contract is one
for personal services and cannot be transferred, assigned, or sublet by either party without prior
written consent of the other. Sub-Contracting, if authorized, shall not relieve the Professional of any
of the responsibilities or obligations under this agreement. Professional shall be and remain solely
responsible to the City for the acts, errors, omissions or neglect of any subcontractors officers,
agents and employees, each of whom shall, for this purpose be deemed to be an agent or employee
of the Professional to the extent of the subcontract. The City shall not be obligated to payor be
liable for payment of any sums due which may be due to any sub-contractor.
Termination. The Professional or the City may terminate this
Agreement, without specifying the reason therefore, by giving notice, in writing, addressed to the
other party, specifying the effective date of the termination. No fees shall be eamed after the
effective date of the termination. Upon any termination, all finished or unfinished documents, data,
1
..
studies, surveys, drawings, maps, models, photographs, reports or other material prepared by the
Professional pursuant to this Agreement shall become the property of the City.
Notwithstanding the above, Professional shall not be relieved of any liability to the City for
damages sustained by the City by virtue of any breach of this Agreement by the Professional, and
the City may withhold any payments to the Professional for the purposes of set-off until such time
as the exact amount of damages due the City from the Professional may be determined.
Covenant Against Contingent Fees. The Professional warrants that
slhe has not employed or retained any company or person, other than a bona fide employee working
for the Professional, to solicit or secure this contract, that slhe has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee, commission, percentage, brokerage
fee, gifts or any other consideration contingent upon or resulting from the award or making of this
contract.
Independent Contractor Status. It is expressly acknowledged and
understood by the parties that nothing contained in this agreement shall result in, or be construed as
establishing an employment relationship. Professional shall be, and shall perform as, an
independent Contractor who agrees to use his or her best efforts to provide the said services on
behalf of the City. No agent, employee, or servant of Professional shall be, or shall be deemed to
be, the employee, agent or servant of the City. City is interested only in the results obtained under
this contract. The manner and means of conducting the work are under the sole control of
Professional. None of the benefits provided by City to its employees including, but not limited to,
workers' compensation insurance and unemployment insurance, are available from City to the
employees, agents or servants of Professional. Professional shall be solely and entirely responsible
for its acts and for the acts of Professional's agents, employees, servants and subcontractors during
the performance of this contract. Professional shall indemnify City against all liability and loss in
connection with, and shall assume full responsibility for payment of all federal, state and local taxes
or contributions imposed or required under unemployment insurance, social security and income tax
law, with respect to Professional and/or Professional's employees engaged in the performance of the
services agreed to herein.
2
Indenmification. Professional agrees to indemnify and hold harmless
the City, its officers, employees, insurers, and self-insurance pool, from and against all liability,
claims, and demands, on account of injury, loss, or damage, including without limitation claims
arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, which
arise out of or are in any manner connected with this contract, if such injury, loss, or damage is
caused in whole or in part by, or is claimed to be caused in whole or in part by, the negligent act,
omission, error, professional error, mistake, negligence, or other fault of the Professional, any
subcontractor of the Professional, or any officer, employee, representative, or agent of the
Professional or of any subcontractor of the Professional, or which arises out of any workmen's
compensation claim of any employee of the Professional or of any employee of any subcontractor
of the Professional. The Professional agrees to investigate, handle, respond to, and to provide
defense for and defend against, any such liability, claims or demands, at the option of the City, or
reimburse the City for the defense costs incurred by the City in connection with, any such liability,
claims, or demands.
If it is determined by the final judgment of a court of competent jurisdiction that such injury, loss, or
damage was caused in whole or in part by the act, omission, or other fault of the City, its officers, or
its employees, the City shall reimburse the Professional for the portion of the judgment and legal
fees attributable to such act, omission, or other fault of the City, its officers, or employees.
Professional's Insurance. (a) Professional agrees to procure and
maintain, at its own expense, a policy or policies of insurance sufficient to insure against all
liability, claims, demands, and other obligations assumed by the Professional pursuant to Section 8
above. Such insurance shall be in addition to any other insurance requirements imposed by this
contract or by law. The Professional shall not be relieved of any liability, claims, demands, or other
obligations assumed pursuant to Section 8 above by reason of its failure to procure or maintain
insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts,
duration, or types.
(b) Professional shall procure and maintain, and shall cause any subcontractor of the
Professional to procure and maintain, the minimum insurance coverages listed below. Such
coverages shall be procured and maintained with forms and insurance acceptable to the City. All
coverages shall be continuously maintained to cover all liability, claims, demands, and other
obligations assumed by the Professional pursuant to Section 8 above. In the case of any claims-
made policy, the necessary retroactive dates and extended reporting periods shall be procured to
maintain such continuous coverage.
(i) Workers' Compensation insurance to cover obligations imposed by applicable laws
for any employee engaged in the performance of work under this contract, and Employers' Liability
insurance with minimum limits of FIVE HlJNDRED THOUSAND DOLLARS ($500,000.00) for
each accident, FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - policy limit,
and FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) disease - each employee. Evidence
of qualified self-insured status may be substituted for the Workers' Compensation requirements of
this paragraph.
(ii) Comprehensive Automobile Liability insurance with mlmmum combined single
3
limits for bodily injury and property damage of not less than ONE MILLI00i' DOLLARS
($1,000,000.00) each occurrence and 01'<'E MILLION DOLLARS (51,000,000.00)
aggregate with respect to each Professional's owned, hired and non-owned vehicles assigned
to or used in performance of the Scope of Work. The policy shall contain a severability of
interests provision. If the Professional has no owned automobiles, the require:nents of this
Section shall be met by each employee of the Professional providing services to the City
under this contract.
(iii) Professional Liability insurance with the minimum limits of OK1:: MILLION
DOLLARS ($1,000,000) each claim and 0l\'E MILLION DOLLARS (51,000,000)
aggregate.
(c) The policy or policies required above shall be endorsed to include the City and the City's
officers and employees as additional insureds. Every policy required above shall be primary insur-
ance, and any insurance carried by the City, its officers or employees, or carried by or provided
through any insurance pool of the City, shall be excess and not contributory insurance to that
provided by Professional. No additional insured endorsement to the policy required above shall
contain any exclusion for bodily injury or property damage arising from completed operations. The
Professional shall be solely responsible for any deductible losses under any policy required above.
(d) The certificate of insurance provided by the City shall be completed by the Professional's
insurance agent as evidence that policies providing the required coverages, conditions, and
minimum limits are in full force and effect, and shall be reviewed and approved by the City prior to
cornmencement of the contract. No other form of certificate shall be used. The certificate shall
identify this contract and shall provide that the coverages afforded under the policies shall not be
canceled, terminated or materially changed until at least thirty (30) days prior written notice has
been given to the City.
(e) Failure on the part of the Professional to procure or'maintain policies providing the
required coverages, conditions, and minimum limits shall constitute a material breach of contract
upon which City may immediately terminate this contract, or at its discretion City may procure or
renew any such policy or any extended reporting period thereto and may pay any and all premiums
in connection therewith, and all monies so paid by City shall be repaid by Professional to City upon
demand, or City may offset the cost of the premiums against monies due to Professional from City.
(f) City reserves the right to review a certified copy of any policy and any endorsement
thereto.
(g) The parties hereto understand and agree that City is relying on, and does not waive or
intend to waive by any provision of this contract, the monetary limitations (presently $150,000.00
per person and $600,000 per occurrence) or any other rights, immunities, and protections provided
by the Colorado Governmental Inununity Act, Section 24-10-101 et seq., C.R.S., as from time to
time amended, or otherwise available to City, its officers, or its employees.
4
Notice. Any written notices as called for herein may be hand
delivered to the respective persons and/or addresses listed below or mailed by certified mail return
receipt requested, to:
City:
John D. Krueger
Director of Transportation
City of Aspen
130 South Galena Street
Aspen, Colorado 81611
Professional: .
S-'l"'"....'" t". '5"".-\\-.
\J\"c, e Y'I""'-5\deV"'\"-
-Y>o-r :s.o""'~ --r::c:a.."""spc>-r-\G..."""oY"'\ G.tc:>lo>p
Street Address \100 '"EScoe d....,l1j
City, State & Zip Code'l::>.............., c..o so Z"jCl
Non-Discrimination. No discrimination because of race, color,
creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin,
ancestry, handicap, or religion shall be made in the employment of persons to perform services
under this contract. Professional agrees to meet all of the requirements of City's municipal code,
Section 13-98, pertaining to non-discrimination in employment.
Waiver. The waiver by the City of any term, covenant, or condition
hereof shall not operate as a waiver of any subsequent breach of the same or any other term. No
term, covenant, or condition of this Agreement can be waived except by the written consent of the
City, and forbearance or indulgence by the City in any regard whatsoever shall not constitute a
waiver of any term, covenant, or condition to be performed by Professional to which the same may
apply and, until complete performlll\ce by Professional of said term, covenant or condition, the City
shall be entitled to invoke any remedy available to it under this Agreement or by law despite any
such forbearance or indulgence.
Execution of Agreement bv Citv. This agreement shall be binding
upori all parties hereto and their respective heirs, executors, adrniristrators, successors, and assigns.
Notwithstanding anything to the contrary contained herein, this agreement shall not be binding upon
the City unless duly executed by the Mayor of the City of Aspen (or a duly authorized official in his
absence) following a Motion or Resolution of the Council of the City of Aspen authorizing the
Mayor (or a duly authorized official in his absence) to execute the same.
General Terms.
(a) It is agreed that neither this agreement nor any of its terms, provisions, conditions,
representations or covenants can be modified, changed, terminated or amended, waived, superseded
or extended except by appropriate written instrument fully executed by the parties.
(b) If any of the provisions of this agreement shaH be held invalid, illegal or
unenforceable it shall not affect or impair the validity, legality or enforceability of any other
provision. .
(c) The parties acknowledge and understand that there are no conditions or limitations
to this understanding except those as contained herein at the time of the execution hereof and that
5
ATTESTED BY:
,
WITNESSED BY:
~cd- fufr-fO\.
SIGNATURE PAGE
By:
Title:
Date:
PROFESSIONAL: ?A~So":'S --r;;.A,.:l",l'o....,A\ION G.eo..,f
_ ~ loA;S::-)
By: St-..~",V'l 7. :===::'YV\ :-t",
Title: V Ie'll" ?a.e-s. l:::,,;;:....:l T
Date: !&. /7/07
I ,.
7
The Gty Of Aspen
Standard Terms And Conditions
For Professional Engineering Services Contracts
These standard terms and conditions have been prepared by the City of Aspen to be incorporated by
reference into Agreements entered into between the Gty of Aspen and engineers or professional
engineering firms for professional engineering services. The provisions herein are interrelated with
other standard contract documents customarily used by the City of Aspen and a change in one may
necessitate a change in others. Whenever a conflict exists in the terms and conditions of this
document and the Agreement, the terms and conditions set forth in the Agreement shall take
precedence.
ARTICLE 1
ENGh'\iEERS'S SERVICES AND RESPONSIBIlITIES
1.1. GENERAL
1.1.1.The Engineer shall perform the services undertaken according to the Agreement with the City.
The part of the project for which Engineer is to provide services pursuant to the Agreement with
the City is hereinafter called This Part of the Project
1.1.2.The Engineer shall designate, when necessary, a representative authorized to act in the
Engineer's behalf with respect to This Part of the Project.
1.1.3.The Engineer's services shall be performed in character, sequence and timing so that they will
be coordinated with those of the City and all other consultants for the Project.
1.1.4 The Engineer shall recommend to the City the obtaining of such investigations, surveys, tests,
analyses and reports as may be necessary for the proper execution of the Engineer's services.
1.1.5 The Engineer shall provide progress copies of drawings, reports, specifications and other
necessary information to the City and other consultants. All aspects of the Work designed by the
Engineer shall be coordinated by the Engineer, and the Engineer shall also become familiar with the
Work designed by the City and other consultants as necessary for the proper coordination of the
Project.
1.1.6 The Engineer shall cooperate with the City in determining the proper share of the construction
budget to be allocated to This Part of the Project.
1.2 BASIC SERVICES
The Scope of Work document shall set forth the Basic Services which the Engineer has agreed to
perform. The Scope of Work may consist of one or more of the following phases. The terms and
conditions set forth below apply to those phases which have been made a part of the Scope of
Services.
SCHEMATIC DESIGN PHASE
1.2.1 The Engineer shall ascertain the requirements for This Part of the Project and shall confirm
such requirements with the City.
1.2.2 The Engineer shall review alternative systems with the City, attend necessary conferences,
prepare necessary analyses, dIawings and other documents, be available for general consultation,
and make recommendations regarding basic systems for This Part of the Project. When necessary,
the Engineer shall consult with public agencies and other organizations concerning utility services
and requirements.
1.2.3 The Engi.I1eer shall prepare and submit to the City a Statement of Probable Construction Cost
of This Part of the Project based on current area, volume or other unit costs, as directed by the City.
DESIGN DEVELOPlvlE!\.'T PHASE
1.2.4 'Anen au 'horized by the City, the Engineer shall prepare from the Schematic Design Studies
approved by the City the Design Development Documents. These shall consist of drawings and
other documents to fix and describe This Part of the Project, including materials, equipment,
component systems and types of construction as may be appropriate, all of which are to be
approved by the City
1.2.5 The Engineer shall submit to the City a further Statement of Probable Construction Cost of
This Part of the Project
CONSTRUCTIO;-..r DOCUMENTS PHASE
1.2.6 Vvnen authorized by the City, the Engineer shall prepare from the Design Development
Documents drawings and specifications setting forth in detail the requirements for the construction
of This Part of the Project, all of which are to be approved by the City. The Engineer shall prepare
the Drawings and Specifications in such format as the City may reasonably require.
1.2.7 The Engineer shall advise the City of any adjustments to previous Statements of Probable
Construction Cost of This Part of the Project indicated by changes in requirements or general
market conditions.
1.2.8 The EngiDeer shall assist the City as necessary in connection with the responsibility for filing
the documents concerning This Part of the Project required for the approval of governmental
authorities haviDg jurisdiction over the Project.
BIDDING OR I\iEGOTIATION PHASE
1.2.9 If required by the City, the Engineer shall assist the City's project engineer in obtaining and
evalua ling bids or negotiated proposals, and in awarding and preparing contracts for construction.
CONSTRUCTION PHASE - ADMINISTRATION OF THE CONSTRUCTIO;-..r CONTRACT
1.2.10 The Construction Phase will commence with the award of the Contract for Construction
and together wi.th the Engineer's obligation to provide Basic Services under this Agreement, will
termina te when final payment to the Contractor is due or, in the absence of a final Certificate for
Payment or of such due date, sixty days after the date of Substantial Completion of the Work,
whichever occurs first.
1.2.11 Unless otherwise provided in this Agreement and incorporated in the Contract Documents,
the Engineer shall assist the City in the Administration of the Contract for Construction with
respect to This Part of the Project, as set forth below and in General Conditions of the Contract for
2
Construction.
1.2.12 The Engineer shall visit the site at intervals appropriate to the stage of construction for This
Part of the Project or as otherwise agreed with the City in writing, to become generally familiar with
the progress and quality of the Work for This Part of the Project and to determine in general if such
v~'ork is proceeding accordance with the Contract Documents. The Engineer shall keep the City
informed of the progress and quality of the Work for This Part of the Project and shall endeavor to
guard the City against defects and deficiencies in such Work of the Contractor.
1.2.13 The Engineer shall at all times have access to the Work for This Part of the Project wherever
it is in preparation or progress.
1.2.14 The Engineer, based on observations at the site and on evaluations of the Contractor's
Applications for Payment, shall assist the City in determining the amounts owing to the Contractor
for This Part of the Project and shall certify such amounts to the City. Such certification shall be in
writing if requested.
1.2.15 Certification by the Engineer to the City of an amount owing to the Contractor shall
constitute a representation by the Engineer to the City that, based on the Engineer's observations at
the site as provided in Subparagraph 1.2.12 and the data comprising the Contractor's Application
for Payment, the Work for This Part of the Project has progressed to the point indicated; that to the
best of the Engineer's knowledge, information and belief, the quality of such Work is in accordance
with the Contract Documents (subject to an evaluation of such Work for conformance with the
Contract Documents upon Substantial Completion, to the results of any subsequent tests required
by or performed under the Contract Documents, to minor deviations from the Contract Documents
correctable prior to completion, and to any specific qualifications stated by the Engineer); and that
the Contractor is entitled to payment in the amount certified.
1.2.16 Upon written request of the City, the Engineer shall furnish to the City, with reasonable
promptness, written interpretations of the Contract Documents prepared by the Engineer, if, in the
opinion of the City, such interpretations are necessary for the proper execution or progress of the
Work.
1.2.17 The Engineer shall render written recommendations, within a reasonable time, on all
claims, disputes and other matters in question between the City and the Contractor relating to the
execution or progress of This Part of the Project or the interpretation of the Contract Documents.
1.2.18 The Engineer shall assist the City in determining whether the City shall reject Work for
This Part of the Project, which does not conform to the Contract Documents or whether special
inspection or testing is required.
1.2.19 The Engineer shall review and approve, or take other appropriate action upon, and
forward to the City for final disposition the Contractor's submittals such as Shop Drawings,
Product Data and Samples with respect to This Part of the Project; but only for conformance with
the design concept of the Work and with the information given in the Contract Documents. Such
action shall be taken with reasonable promptness so as to cause no delay. The Engineer's approval
of a specific item shall not indicate approval of an assembly of which the item is a component.
1.2.20 The Engineer shall assist the City in preparing Change Orders for This Part of the Project
for the City's approval and execution in accordance with the Contract Documents. The Engineer
3
shall recommend to the City minor changes in the Work not involving an adjustment in the
Contract Sum or an extension of the Contract Time, which are not inconsistent with the intent of the
Contract Documents.
1.2.~1 The Engineer shall assist the City in conducting inspectio:1s, '.-ith respect to This Part of the
Project, to determine the dates of Substantial Completion and final completion, and shall review
and approve, or take other appropriate action on, the Contractor's list of items to be completed or
corrected and shall forward the list to the City for final dispOSItion. The Engineer shall assist tl1e
Ci:y in receiving and forwarding for review written warranti12S and related documents requirel~ by
the Contract Documents and assembled by the Contractor with respect to This Part of the Projee,. If
requested, the Engineer shaU issue to the City a final certificate in writing with respect to fi.cal
pely-ment for This Part of the Project.
13 PROJEG REPRESEJ\.lT A TlON BEYOND BASlC SERVICES
1.3.1 If more extensive representation at the site than is described under Subparagraphs 1.2.:'0
!:hrough 1.2.21, inclusive, is required for This Part of the Project, the Engineer shall, if requested by
the City, provide one or more Project Representatives to assist the Engineer in carrying out such
responsibilities at the site.
1.3.2 Such Project Representatives shall be selected, employed and directed by the Engineer, and
the Engineer shall be compensated therefore as set forth in an exhibit appended hereto or an
amendment to the Agreement. Such exhibit or amendment shall describe the duties,
responsibilities and limitations of authority of such Project Representatives.
1.3.3 Through the observations of such Project Representatives, the Engineer shall endeavor to
provide further protection for the City against defects and deficiencies in the Work for This Part of
the Project, but the furnishing of such Project representation shall not modify the rights,
responsibilities or obligations of the engineer as described in Subparagraphs 1.2.10 through 1.2.21
inclusive.
1.4 ADDmONAL SERVICES
The following Services are not included in Basic Services unless specifically included in the Scope of
Work. They shall, however, be provided if requested in writing by the City, and they shall be paid
for by the City as provided in the Agreement, in addition to the compensation for Basic Services.
1.4.2 Providing financial feasibility or other special studies.
LI.3 Providing plamung surveys, site evaluations, environmental studies or comparative
studies of prospective sites, and preparing special surveys, studies and submissions required for
approvals of governmental authorities or ot.'Iers having jurisdiction over t,'Ie Project.
1.4.4 Providing se;'vices relative to future facilities, systems and equipment, which are not
h1tended to be constructed during the construction Phase.
1.4.5 Providing services to investigate existing conditions or facilities, or to make measured
drawings thereof, or to verify the accuracy of drawings or other information related thereto.
1..4.6 Preparing documents for aiternate, separate or sequential bids, or providing extra services
in connection with bidding, negotiation or construction prior to the completion of the Construction
Documents Phase, when requested by the City.
4
1.4.7 Providing coordination of work performed by separate contractors or by the City's own
forces.
1.4.8 Providing services in connection with the work of a construction manager or separate
consultants retained by the City.
1.4.9 Providing Detailed Estimates of Construction Cost, analyses of owning and operating
costs, or detailed quantity surveys or inventories of material, equipment and labor.
1.4.10 Providing engineering services or special consultants related to interior design
services and other similar services required for, or in connection with, the selection, procurement or
installation of furnitnre, furnishings and related equipment.
1.4.11
Providing services for planning tenant or rental spaces.
1.4.12 Making' revisions in Drawings, Specifications or other documents when such
revisions are inconsistent with written approvals or instructions previously given, are required by
the enactment or revision of codes, laws or regulations subsequent to the preparation of such
documents, or are due to other causes not solely within the control of the Engineer.
1.4.13 Preparing Drawings, Specifications and supporting data, and providing other
services in connection with Change Orders to the extent that the adjustment in the Basic
Compensation resulting from the adjusted Construction Cost is not commensurate with the services
required of the Engineer, provided such Change Orders are required by causes not solely within
the control of the Engineer.
1.4.14 Making investigations, surveys, valuations, inventories or detailed appraisals of existing
facilities, and providing services required in connection with construction performed by the City.
1.4.15 Providing consultation concerning replacement of any Work damaged by fire or other
cause during construction, and furnishing services as may be required in connection with the
replacement of such Work.
1.4.16 Providing services made necessary by the default of the Contractor, or by major defects or
deficiencies in the Work of the Contractor, or by failure of performance of either the City or the
Contractor under the Contract for Construction.
1.4.17 Preparing a set of reproducible record drawings showing significant changes in the Work
made during construction, based on marked-up prints, drawings and other data furnished by the
Contractor to the City.
1.4.18 Providing extensive assistance in the utilization of any equipment or system, such as initial
start-up or testing, adjusting and balancing, preparation of operation and maintenance manuals,
training personnel for operation and maintenance, and consultation during operation.
1.4.19 Providing services after issuance to the City of the final Certificate for Payment, or in the
absence of a final Certificate for Payment, more than sixty days after the Date of Substantial
Completion of the Work.
1.4.20 Preparing to serve or serving as an expert witness in connection with any public hearing,
arbitration proceeding or legal proceeding.
5
1.4.21 Providing services of consultants for other than the normal engineering services for This
Part of the Project
1.4.22 Providing any other services not otherwise included in this Agreement or not customarily
furnished in accordance with generally accepted engineering practice.
ARTICLE 2
THE CITY'S RESPONSIBILITIES
2.1 The City shall, with reasonable promptness, provide all available information regarding the
requirements for This Part of the Project.
2.2 The City shall designate, when necessary, a representative authorized to act in the City's
behalf with respect to This Part of the Project. The City, or such authorized representative, shall
examine documents submitted by the Engineer and shall render decisions pertaining thereto
promptly, to avoid unreasonable delay in the progress of the Engineer's services.
2.8 If the City observes or otherwise becomes aware of any fault or defect with respect to This Part
of the Project, or nonconformance with the Contract Documents, prompt written notice thereof
shall be given by the City to the Engineer.
2.9 The City shall consult with the Engineer before issuing interpretations or clarifications of the
Engineer's Drawings and Specifications and shall request the recommendation of the Engineer
before acting upon Shop Drawings, Product Data, Samples or other submissions of the Contractor,
or upon Change Orders affecting This Part of the Project.
2.11 The City shall advise the Engineer of the identity of other consultants participating in the
Project and the scope of their services.
2.12 The City shall review the Engineer's work for compliance with the City's program and for
overall coordination with the City's and other engineering requirements.
ARTICLE 3
CONSTRUCTION COST
3.1 The Construction Cost of the Project shall be the total cost or estimated cost to the City of all
elements of the Project designed or specified by the City or the City's consultants. The Construction
Cost of This Part of the Project shall be the total cost or estimated cost to the City of all elements of
the Project designed or specified by the Engineer.
3.2 The Construction Cost of the Project or of This Part of the Project shall include at current
market rates, including a reasonable allowance for overhead and profit, the cost of labor and
materials furnished by the City and any equipment which has been designed, specified, selected or
specially provided for by the City and, the City's consultants.
3.3 Construction Cost does not include the compensation of the City's consultants, the cost of the
land, rights-of-way, or other costs which are the responsibility of the City as provided in Article 2.
6
3.4 Evaluations of the City's Project budget, Statements of Probable Construction Cost and
Detailed Estimates of Construction Cost, if any, prepared by the Engineer, represent the Engineer's
best judgment as a design professional familiar with the construction industry.
3.5 If a fixed limit of Construction Cost has been established, the City and the Engineer shall
establish, if practicable, a fixed limit of Construction Cost for This Part of the Project. If such a fixed
limit is established, the Engineer, after consultation with the City, shall be permitted to include
contingencies for design, bidding and price escalation, to determine what materials, equipment,
component systems and types of construction are to be included in the Contract Documents with
respect to This Part of the Project, and to make reasonable adjustments in the scope of This Part of
the Project to bring it within the fixed limit. If required, the Engineer shall assist the City in
including in the Contract Documents alternate bids to adjust the Construction Cost to the fixed
limit. Any such fixed limit shall be increased in the amount of any increase in the Contract Sum
related to This Part of the Project occurring after execution of the Contract for Construction.
3.5.1 If the Bidding or Negotiation Phase for This Part of the Project has not commenced within
three months after the City receives the Construction Documents any Project budget or fi"ed limit
of Construction Cost for This Part of the Project established as a condition of this Agreement shall
be adjusted to reflect any change in the general level of prices in the construction industry between
the date of submission of the Construction Documents to the City and the da te on which bids or
Qualifications are sought.
3.5.2 If a Project budget or fixed limit of Construction Cost for This Part of the Project (adjusted as
provided in Subparagraph 3.5.1) is exceeded by the lowest bona fide bid or negotiated
Qualification, the City may require the Engineer without additional charge, to modify the
Engineer's Drawings and Specifications for This Part of the Project as necessary to bring the
Construction Cost thereof within such fixed limit for This Part of the Project. If it was not
practicable to establish a fixed limit of Construction Cost for This Part of the Project, and if the
lowest bona fide bid or negotiated Qualification, the Detailed Estimate of Construction Cost or the
Statement of Probable Construction Cost established for the entire Project (including the bidding
contingency) exceeds the fixed limit of Construction Cost of the entire Project, the City may require
that the Drawings and Specifications prepared by the Engineer be modified without additional
compensation as necessary to make them bear a reasonable portion of the burden of reducing the
Construction Cost of This Part of the Project so that the fixed limit of Construction Cost for the
entire Project is not exceeded. The providing of such service shall be the limit of the Engineer's
responsibility in this regard, and having done so the Engineer shall be entitled to compensation for
all services performed in accordance with this Agreement.
ARTICLE 4
DIRECT PERSONNEL EXPENSE
4.1 Direct Personnel Expense is defined as the direct salaries of all the Engineer's personnel
engaged on the Project, and the portion of the cost of their mandatory and customary contributions
and benefits related thereto, such as employment taxes and other statutory employee benefits,
insurance, sick leave, holidays, vacations, pensions, and similar contributions and benefits.
7
ARTICLE 5
RETIVIBURSABLEEXPENSES
5.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and
include actual expenditures made by the Engineer and the Engineer's employees and consultants in
t.'te iPterest of the Project (to the extent they are reimbursable by the City for the expenses listed in
the following Subparagraphs; provided that engineer shall not be reimbursed for expenses unless
prior written approval therefore has been obtained from City.
5.1.1 Expense of transportation in connection with the Project; living expenses in connection with
out-of-to,,'Tl travel; long distance communications; and fees paid for securing approvals of
authorities having jurisdiction over the Project.
5.1.2 Expense of reproductions, postage and handling of Drawings, Specifications and other
documents, excluding reproductions for the office use of the Engineer, the City and the City's
consultants.
5.1.3 Expense of data processing and photographic production techniques when used in connection
with Additional Services.
5.LI If authorized in advance by the City, expense of overtime work requiring higher than regular
rates.
5.1.5 Expense of renderings, models and mock-ups requested by the City.
ARTICLE 6
PAYMENTS TO THE ENGINEER
6.1 PAYMENTS ON ACCOUNT OF SERVICES
6.1.1 Payments for Basic Services, Additional Services and Reimbursable Expenses shall be made on
the basis set forth in the Agreement.
6.1.2 The City shall disclose to the Engineer, prior to the execution of this Agreement, any
contingent or other special provisions relative to compensation.
6.1.3 The Engineer shall submit, in timely fashion, invoices for Basic Services, Additional Services
and Reimbursable Expenses. The City shall review such invoices and, if they are considered
incorrect or untimely, the City shall review the matter with the Engineer and confirm, in writing to
the Engineer within ten days from receipt of the Engineer's billing, the City's understanding of the
disposition of the issue.
6.1.4 If and to the extent that the Contract Time initially established in the Contract for Construction
is e"ceeded or extended through no fault of the Engineer, compensation for any Basic Services
required for such extended period of Administration of the Construction Contract shall be
computed as set forth in the Agreement.
8
ARTICLE 7
ENGINEER'S ACCOUNTING RECORDS
7.1 Records of Reimbursable Expenses and expenses pertaining to Additional Services and
services performed on the basis of a Multiple of Direct Personnel Expense shall be kept on the basis
of generally accepted accounting principles and shall be available to the City or the City's
authorized representative at mutually convenient times.
ARTICLE 8
OWN"ERSHIP AND USE OF DOCUMENTS
8.1 Except for reference and coordination purposes in connection with future additions or
alterations to the Work. Drawings and Specifications prepared by the Engineer in instruments of
service are and shall be the property of the City whether the Project for which they are made is
executed or not. The Engineer shall be permitted to retain copies, including reproducible copies, of
Drawings and Specifications for such information and reference. The Drawings and Specifications
may be used by the City on other projects, or for completion of this Project by others.
8.2 The Engineer shall maintain on file, and make available to the City, design calculations for
This Part of the Project, and shall furnish copies thereof to the City on request.
8.3 Submission or distribution to meet official regulatory requirements, or for other purposes in
connection with the Project, is not to be construed as publication in derogation of the City's or the
Engineer's rights.
9
Design Services for Bus Lanes on SH 82 from Buttermilk to Maroon Creek Roundabout
SCOPE OF SERVICES
SECTION 1
Specific Project Information
I. PROJECT DESCRIPTION
The planned improvements are to expand the existing template to accommodate Bus Lanes on State Highway 82 from approximately MP 38.3
at the intersection with Owl Creek Road to approximately MP 39.8 at the Maroon Creek Roundabout in the City of Aspen Colorado. The
consultant will use several past documents for the Entrance to Aspen, such as but not limited to, the Draft Environmentallrnpact Statement, the
Final Environmental Impact Statement, the Record of Decision, the EIS Reevaluation. the highway as-built plans from the ABC to Buttermilk,
Maroon Creek Bridge, the Truscott Intersection and the Maroon Creek Roundabout as guide for design. The reconstruction will be to improve
the existing template to accommodate a dedicated Transit Lane in each direction and coordinate with the changes in profile that will be
executed on the current CDOT Maroon Creek Bridge Project.
There is currently a single lane in each direction of the Highway with appropriate acceleration and deceleration lanes for intersections and
rr.ajor access points. This project will design additional driving surface and adjust the surrounding amenities and access points. The design
consists of grading, drainage and intersection improvements Surface template depths shall be designed based on geotechnical investigations
and the minimums required on the State Highway 82 Corridor. Geometric improvements will be made to accommodate tuming movements
required for appropriate vehicles at the SH82 intersections and to accommodate current CDOT and AASHTO Standards.
The consultant is responsible for the final design of the Bus Lanes, intersection improvements, relocated irrigation pipes and ditches, design of
a storm drainage system, relocated trails, landscape and irrigation design, permits, utility relocation plan and coordination, signing and
pavement marking plans and construction phasing plans as well as any coordination with Pitkin County (County land-use review), Colorado
Department of Transportation (CDOT), the City of Aspen, the Town of Snowmass and affected utility companies. CDOT will provide a review
and approval of the following but not limited to: civil design, traffic, hydraulic, access requirements, materials, geotechnical engineering, and
environmental clearances for the project.
The work products consist of relevant reports, preliminary plans (FIR), almost fmal (FOR), and fmal plans and final construction drawings;
specifications, contract and bid documents. The design document will be prepared to CDOT Local Agency Manual standards/guidelines.
Currently it is anticipated that the project shall be submitted for review and approval by CD"OT Region 3 as"a Local Agency Construction
Project 'With an IGA developed between CDOT and the City of Aspen. Standard drawings and specifications for construction will be those used
by CDOT. CDOT nomenclature will be used for bid items, references to the work and the preparation of estimates and bid tabulations.
In the event of conflicts between sections of this Scope of Service, Sections 2-7 take precedence.
II. WORK TASKS
Task Group A - Highway Alignment Grading and Drainage Plaus
1. Highwav Grading. A Preliminary Design where horizontal and vertical alignments will be refilled to meet current AASHTO
Standards for urban conditions. Preliminary grading plans will be developed for the side roads and modified bus lanes and
stops. Bus Lanes will match the Maroon Creek bridge deck currently under construction that will be modified by CDOT to
accommodate four 11' lanes with two 6' shoulders. All alignment work shall on the Maroon Creek Bridge approaches shall be
coordinated with the Change Order drawings that will be issued by CDOT to accommodate the bus lanes.
Project plans will be developed to include: title shee~ general notes, typical sections, and plan/profile sheets. The plan sheets
will include alignments, profile grades, existing right-of-way, drainage, existing utilities, toes of slope, earthwork cross-
sections, soil data and structure general layouts. A preliminary construction phasing and traffic control plan will also be
included. The horizontal and vertical geometric plans will be submitted to CDOT, the City of Aspen, Pitkin County, and ntility
companies for FIR review.
After the FIR review, almost final plans, specifications and estimates will be completed. Plan quantities will be calculated,
tabulated and a summary of quantities prepared. The Final Office Review (FOR) plans will include the sheets as preliminarily
outlined in the Attachment C. The FOR plans will then be submitted again for a Final Office Review by CDOT, Pitkin County,
City of Aspen, and affected utility companies.
It is estimated that there will be approximately 150 sheets of construction drawings for the project. Special provisions will be
written to supplement CDOT's Standard Specifications and Standard Special Provisions. An estimate of probable construction
costs will be prepared at every review using up to date quantities and bid prices from related construction projects.
2. Utility Coordination. Existing utilities, identified by the combining the existing survey information and will be plotted on the
base maps from field survey data, maps from the utility companies, and field locations. Verification of these existing utilities
may be required. Locations of manholes, valves, poles, riser boxes, hydrants, and meters will also be shown. The plans will be
sent to the atTected utility companies for location verification. The base maps will be revised as per comments from the utility
companies, Pitkin County and the City of Aspen.
Conflicts with future and existing utilities will be determined and relocations will be coordinated with the appropriate utility
company. Final design for the relocation of sanitary sewer and water in the area will be done by appropriate Water or
Sanitation District. Utility drawings showing proposed horizontal locations of underground utilities will be included in the
plans for information only.
3. DrainaEe ReDort and Desirn. The following components will be complied to submit a modification with the CDOT design
documents.
a. HvdroloEv. Modify existing CDOT drainage basin data from SH 82 projects, collect historical drainage data and projected
changes, and complete a hydrological analysis. Analysis shall meet CDOT drainage standardsirequirements. Any changes to the
eXIsting drainage shall be minimized. All analysis shall be approved by CDOT.
b. Storm Sewer Desirn. Determine location for inlets, manholes and storm sewer pipes using the grading plans developed for
the project. Detennine the type and size of the various culverts and prepare structure cross-sections to determine elevations,
flowlines, slopes and lengths of the structures. The storm sewer will be designed for the 50-year storm event as per Pitkin
County and CDOT standards.
c. lmEation DesiEn. The existing irrigation ditches on the project will be replaced and to accommodate the new roadway
design width. Irrigation structures and flumes will be evaluated for reuse or replacement.
d. Culvert Desirn. The existing culvert crossings will be lengthened or replaced and new end section designs provided as
necessary to accommodate the new parking and roadway width water crossings using CDOT standards.
e. Erosion Control. A Storm Water Pollution Prevention Plan (SWMP) will be prepared in accordance with CDOT's Erosion
Control Manual and Storm Water Pollution Prevention Plan, Standard Plans, and Specifications and per NPDES requirements.
f. PreDare ReDort. A hydraulics report for FIR submittal and FOR submittal will be prepared that includes the hydrology, minor
structure hydraulic design, with basin maps and drainage worksheets.
Task Group B - Intersection and Traffic Engineering
1. Intersection and Access Modifications. Anticipated traffic movements within the limits of this project are believed to be
currently adequate but with additional demand may need to be reassessed, modifications may be necessary to the SH82
intersections. As such. revisions in traffic movements are anticipated at this time and \\till be based on anticipated use of
traffic modeling efforts being conducted by the City at the time of this RFQ. Existing acceleration and deceleration lanes shall
be incorporated into the bus lane alignment to confine improvements within the existing CD aT ROW. CDOT access
requirements may have input on what is required for this analysis and required modifications. No new traffic counts are
anticipated to be required for this project.
2. Traffic Signo! ) [.)difications. Due to the expanded "idth of the intersection. Traffic Signal modifications may be re"uired for
the project. An modificJtions "ill be coordinated with CDOT Region 3 Traffic in Grand Junction and revised detection
systems will be mcluded in the design effon.
3. SifminQ: ar;c. Pavement :tvfarking. Separate plan sheets will be prepared that show existing and proposed signs and proposed
pavement IrlG.rk::1gs. Special signing for the transit only lanes is expected fOf this job. Existing signs will be replaced in kind.
Signing adjusffilents for areas of widening improvements will be accommodated. Ta::.uJatwns of the signing and pavement
marking qt<anl1l1es will be included with the plans.
4. Traffic ConzoI and Construction Phasing:. A final construction phasing \V1t:1 traffic cor.trol plan will be developed which
imegr:m::s the cC't:.Struction of all project work elements into a practical and f~asible s~qi.i::-nc:=. This plan will accorr.modate the
existi:1g rraffiG movements and parking uses during construction, and a final traffic :onrrol plan developed which will be
comp.J.rib:e \vith the phasing plan. This pian will meet the requirements of >!-:';TCD as r::.-quired by CDOT.
Coordination "ith CDOT staff for the Maroon Creek Bridge Project -,,-jl be required ro determine possible work to be
completed on site by CDOT contractor that may complrment widenin,; p:-oje-::t. Times .::or access to the site will also need to
be detefIT1ined based on work to be completed on the :vlaroon Creek Brid~e project.
Task Group C - Geotechnical Engineering
The consultant will be conducting tlte geotechnical investigations for this project. As such, it is anticipated that the
cOIlSllltallt will provide the followillg illformation to the City of Aspen alld CDOT.
1. Soils InveSl1gation Reoorts. Exploratory test holes data and locations to be determined by the soils engineer with consultant and
staff approval. Soil samples will be tested for classification, moisture-density, resistance value, compressibility or swell
characteristIcs. and corrosiveness. The soils engineer will determine if the pavement section is satisfactory based on the
number of antlc;p3.ted truck/car ESAL's. No life cycle cost for alternative po. '.'ement types are anticipated. Two d~sign sections
are anticipated to accommodate the road alignment. Existing ground water levels will also be determined from the borings at
these locatlOns.
2. SH 82 Terr~lote Design. The consultant will provide the pavement design', for SH 82 as asphalt pavement, which matches the
SH 82 cO;T'c0r design. The current pavement design is believed to be 5.5 inches of Superpave asphalt atop 4 inches of
aggregate base course (Cl. 6)_ The roadway embankment material is rated R-59 or bel1er for 2 feet beneath this template.
3. Geoteclmical Investigation Reoort. A report win be provided to the City of Aspen/CDOT, which summarizes rhe boring, and
test data l'.DtaL~ed and provides conclusions and recommendations for roadway sub grade compaction, pavement design
verification and structure foundations.
4. Geotechnical Foundation Renort. A minimum of two test holes will be drilled on the ahgnment of any retaining walls on the
project. The,-e could be the need to provide retention of the highway template to remain in the existing CDOT ROW for SH 82
and to p:-o:ec: ex:s:ing City of Aspen amenities, SB.ch as the pedestrian underpass and rrail. It is assumed that there will be
sever3-] lOc:ltiJl1S on L.t:e project that may require do\VIl hill retaining walls or modifications to existing structures. Borings shall
be dril:eJ dl~ring irrlga:jor~ season to determine worst case scenario for ground water elevation The appropriate laboratory tests
will be periormed and cata analyzed to determine strength and allowable bearing capacity of the foundation material. Existing
ground water leve:s will also be determined from the borings at this location. A foundation report will address all new and
modified struc:u.re~ and walls within the project.
kII
Task Group D - Structural Selection Report and Designs
Consultant will prepare a Wall Selection Report for the potential new and modified structures in accordance with CDOT guidelines and
City of Aspen staff. The report will evaluate the existing structures to ensure that they accommodate the highway be; :ar,es. The
evaluation will incorporate geotechnical investigation, field investigation and previous wall designs to detenr.ine the 5~crural integrity
and load capacity of the existing structure. The design will be based upon the use of HS-25 loading and LRFD design hooding criteria.
The proposed widened roadway will be adjusted to accommodate the horizontal and vertical sight distance requirements per current
AASHTO standards. New and Modified wall construction drawings will conform to AASHTO and CDOT standards ,nd shall include an
estimate of quantities and opinion of probable cost. '
Task Group E - Specifications and Meetings
I. Bid Documents. After the FOR is held, final corrections will be made to the plans and specificatior., and reproduced for
advertisement. The CDOT will be responsible for advertising the project. The consultant will be able to answer contractor's
questions regarding the project and prepare any addendum's that may be necessary to fmalize the bid set. A pre-bid conference
is recommended to review the proposed project with prospective contractors; this has been included in the ~ngineering estimate.
2. Permits and Aoolications. The consultant will be responsible for the follo\'<ing list of permits and applications to ensure the
proper approvals are acquired for the construction of the project:
a. Local Agencv Checklist. Due to the nature improvements to the State Highway 82 template the project will be required to go
thru the Local Agency process. The consultant will submit this project on behalf of the City of Aspen and follow all of the
guidelines contained in the 2006 Local Agency Manual. The consultant will submit to CDOT Region 3 the FIR, FOR and Final
sets for review and application to modify the template and intersections on SH 82. Comment from the review and approval
process will be incorporated into the Construction Plans and Specifications.
b. Section 404 (CWA) - Dredge Fill and Wetlands Mitigation. The Colorado Department of Health, Water Quality Control
Division, will be contacted and made aware of the project and the type of construction activity that will take place. This 404
permit and its related permit requirements, Section 401, of the Clean Water Act has been addressed within the Entrance to
Aspen EIS which will defme the impacted wetlands impacts are within these project limits. Update to the existing wetlanda
since the ElS need to be performed. The 404 or 40 I permits required for this project will be prepared by the consultant as
necessary.
c. Section 402 (CW A) - l',l'DES. Currently there is an active NPDES permit open until 2008 for the area covered under
Maroon Creek Bridge construction project. A new and separate permit will be required for the remainder of the project
alignment. Review of the open permit and possible additional requirements need to be examined.
3. Project Meetin2:s. A Design Seoping Review meeting will be held and an on-site inspection will be made to ensure that the
project team is familiar with the existing conditions as well as the project requirements. The consultant and City of Aspen Staff
will conduct this meeting. A Project Schedule will be developed with critical tasks and anticipated time frame for completing
those tasks. A meeting after the FIR set is distributed will be held with interested parties, which shall include but not limited to
CDOT, City of Aspen, Pitkin County, and RFTA. A meeting following the FOR plan set distribution may be required for
follow up approval by CDOT. It is anticipated that at least 2 intermediate meetings may be required with CDOT specialty staff
but can be combined with City of Aspen staff meetings. And as method of tracking the project the consultant and the City of
Aspen Staff will meet at least twice per month to coordinate the work effort, resolve problems, update the schedule, and
determine information or items required from other agencies.
Task Croup F - Miscellaneous and Project Management
1. Progress Reoorts and Billings. Progress reports and billings will be submitted on a four or five-week basis (12 times a year).
2. Desif!n Survevs. The existing area proposedfor constrllction has been surveyed hy CDOT to tlte extent that a three
dimensional topography of the existing conditions can be generated. Tile CoJtsultant will be responsible to verify tlte
locations for all existing storm drainage jacilities, utilities. edges a/pavement. curhs, sidewalks, signs, bridges, cll,'verts.
buildings, wetlands and trees (diameter >4") located within {he project limits are e.xpected to be included with [-"-~ mlIpping.
The horizontal and vertical control usedfor the State Highway 82 (ABC to Buttermilk, the j\;faroon Creek Bridg'? and the
ll'Iaroon Creek Roundabout) projects will be used as the control survey data throughout the project. Some supplemental
survey should be anticipated to indicate conditions after the complerion of the work done by the Maroon Creek Bddge
project.
3 Public Involvement. The consultant will be assisting the City of Aspen with Design Public Meeting's to inform the public of the
project ifrequired. At least two publzc meetings are included in the scope f)fservices. The consulram "\1</ill provide sh~ffto
answer questions or address concerns generated during and after the meet!ngs. The consultant will provide exhlbilS showing
proposed impacts and any other materials needed to facilitate the meetings.
It is anticipated that City of Aspen will be responsible for notifying the appropriate individuals, consortiums, or general public
(via: radio, newspapers, newsletters.) of the meeting times and places.
4. Landscaoing and Urban Design. Landscaping services are an important component of the project. The Consultant team will
work with the City of Aspen Parks and Recreation Department to reestablish the vegetation landscaping design ir.. the corridor.
Urban design services necessary that could include, but are not limited to; assisting in the selection of ornament:11 lighting
fixtures; developing decorative treatments for adjacent pedestrian trails, transit facilities, landscaping to minirrize impact of the
site, irrigation systems, decorative berr.:'ing, and decorative signage.
5. Comouter/Software Information. The primary hardware used by CDOT is a Microsoft Windows based system. Cl:rrent
software utilized by CDOT:
Earthwork:
Inroads
Micro Station
TMOSS (developed by CDOT to compile and codify topographical survey data)
CDOT COGO (Coordinate Geometry)
Bid items to be provided to CDOT in a compatible file format (i.e. Estimator) which will be imported mto
Tms*pon.
Specificaii:ms: Microsoft Word
S.:;heduling: MS Project
}lisc.: MS Word, Excel, Power Point
Drafting.
Survey:
Geometry:
Estimating:
6. Environmental Clearances - Desig~er need to follow guidelines according to ROD August 1998 but some follow up on the
environrr:..enul requirements will be requ::.::d such as (but not limited to) actual disturbed wetlands and erosion controV storm water.
A wetlands mitigation plan will need to be drafted working with CDOT staff.
III. DELIVER-\BLES
1. Preliminary design plans (FIR) with preliminary construction estimate.
2. Permit Applications. (Some of the permits may be directly with the City 3ueh as ~04)
3. Almost final plans for distnbution (FOR)
4. Final design plans with fmal construction estimates broken out for L'le major components of the project-phased parking, drainage and
intersection.
5. Bid documents for project advertisement with final quantities.
6. Hydraulic, Geotechnical, Foundation and Wall Selection Reports.
7. Produce Addendum's required to optimize or clarify the design (per clien!"s req:1est).
Design/Advertisement Timelille
Design Scoping Meeting
FIR Review :v1eering w/CDOT
FOR Review 1>Ieeting w/CDOT
EOTC Update Presentation (special meeting)
Advertise CDOT Bus Lane Construction Project
Open Bids for project (3 week ad period)
Begin Construction
June 4" , 2007
August 1, 2007
September 5, 2007
September 20, 2007
November 15, 2007
December 6, 2007
Spring 2008
IV. CONSTRuCTION MANAGEMENT (separate contract)
The consultant will perform under a separate contract at the client's request administration of the construction in accordance with
CDOT practices and policies.
The administration work includes tasks commencing with the advertisement for bids and the
completing with project fmals. Tasks include attending pre-construction meeting, award of the contrac~ sublet permits, coordination
with utilities and other interested parties, conferences and weekly meetings, submittal review, work inspection and documentation,
coordination with material testing frrm, work acceptance, pay quantities, pay estimates, project reviews and changes, as-builts, and
project fmalizing. IfCDOT requires EEO and DBE procedures and monitoring be utilized. Work will be documented using standard
CDOT practices and forms or construction within their ROW.
,(
SECTION 2
PROJECT MANAGEMEl'-.-;- .-\)''U COORDINATION
1 ASPE:"I CONTACT
The Contract Administrator for this project is:
A. Name: Mr. JOIm Krueger
B. Title: City of Aspen Director of Transportation
C. Address: ] 30 South Galena Street, Aspen, CO 81611
D. Telephone: 970920-5042
E. Fax: 970 544-9447
SECTION 3
REFERENCE ITEMS NEEDED BY THE CONSULTANT
1 CURRE:-IT CDOT MANUALS. SPECIFICATIONS. STANDARDS. ETC.
Electronic files of applicable standards. All CDOT Aspen, PITCO, and RFTA forms as specified in this document.
The consultant shall obtain and utilize the most recent CDOT adopted references including standards and specifications,
manuals and software or as directed by the ASPENIPM.
SECTION 4
GENERAL INFORMATION
1 :>OTICE TO PROCEED
Work ",ill not commence until the written Notice-to-Proceed is issued by the City with certification from the Consultant that
the work will be completed within the allotted time. Work may be required, night or day, on weekends, on holidays, or on
split shifts. The City must concur in time lost reports prior to the time lost delays being subtracted from time charges.
Subject to the City prior approval the time charged may exclude the time lost for:
A. Reviews and Approvals.
B. Response and Direction
2 PROJECT COORDINATION
A. Routine Working Contact
The routine working contact will be between the City Project Manager (ASPENIPM) and the Consultant Project
Manager (C/PM) Ralph Trapani as defined in Appendix C.
B. Project Manager Requirements
Each Project Manager will provide the others with the following:
a. A written synopsis or copy of their respective contacts (both by telephone and in person) with others.
b. Copies of pertinent written communications.
3 ROUTIl'i'E REPORTI:\'G AND BILLING
The Consultant will provide the following on a routine basis:
A. Coordination
Coordination of all contract activities by the CIPM
B. Periodic Reports and Billings
The periodic reports and billings in a form acceptable to the ASPENIPM
C. Minutes of all Meetings:
The minutes w;ll be completed and provided to the ASPEN/PM within five (5) working days
after the meeting. When a definable task is discussed during a meeting, the minutes will
identify the "Action Item", the party responsible for accomplishing it, and the proposed
completion date.
D. General Repo!ts and Submittals
In general. all reports and submittals must be approved by the City prior to their content
being utihzed .n follow-up work effort.
4 PERSO:'i'iEL OL\LIFICA TIO:'iS
T:,e Consultant Projeot Manager (C/PM) must be approved by the City Contract Administrator. Certain tasks must be
done by Licensed Professional Enginoers (PE) or Professional Land Surveyors (PLS) who are registered with the
Colorado State Board of Registration for Professional Engineers and Land Surveyors. National Institute for Certification
in Engineering Technology (NICET) or other certifications may be required for project inspectors and testers.
5 CDOT COMPUTERfSOFnVARE INFORMATION
The consultant shall utilize the most recent CDOT adopted software. The primary software used by CDOT is as follows:
A. Dral1ing/CADD
B. Estimating
C. Specifications
InRoads and Microstation with CDOT's formatting configurations and standards.
Transport (an ASHTO sponsored software)
Microsol1 Vi ord
6 PROJECT DESIGN DATA A!\l) STANDARDS
A. General:
Appendix A is a hst oftechnicaJ references applicable to CDOT work. The consultant is
responsible for ensuring compliance with the latest CDOT adopted version of the listed
references. Conflicts in criteria shall be resolved by the C/PM.
B. Specific Design Criteria:
Appendix B is a list of specific project criteria. The list is comprehensive and may include
items that are not required for a tasks defined in this scope. The Consultant shall submit
proposed any changes to the pertinent criteria to the ASPEN/PM at one of the periodic
progress meetings prior to initiating design.
C. Construction :Ylaterials/Methods:
The materials and methods specified for construction will be selected to minimize the initial
consrnlction and long-krm maintenance cost to the public entities. Non-typical construction
materials and methods must be approved in writing by the City.
SECTION 5
PRECONSTRUCTION WORK TASK DESCRIPTIONS
This list establishes the consultant's individual task responsibility. The consultant shall maintain the ability to perform all work
tasks which are indicated below by an 'X' in the consultant column, in accordance with the forms and conditions contained
herein, and the applicable standards. Selected work tasks shall be assigned ouly after coordination and consultation with the
City. The Consultant is also responsible for coordinating the required work schedule for those tasks accomplished by CDOT and
other agencies. The Consultant should review this entire section to identify applicable material. Contact the AspenlProject
:.v!anager (ASPENIPM) if clarification is required (see Section 2.01).
The follo\Ving activities of communication, consensus building, project team reviews, conceptual design, data gathering,
documentahon, and formal public notice should be planned by the Consultant and coordinated with the ASPENIPM. The time of
their accomplishment will overlap and parallel paths of activity should be planned to finish the development phase in accordance
with the shortest possible schedule. The type and number of meetings, documents, etc., will depend on the category and
characteristics of the project work. A project plan shall be developed by the Consultant which satisfies the requirements of the
project development. This plan must be approved by the Contract Administrator (see Section 2.01) before starting the work.
ASPEN/ Consultant
Other
PROJECT INITIATION AND CONTL.'!UING REOUIREME:'<TS
A. Initial Project Scoping Meeting
X
X
Identify scope elements, responsibilities and coordination necessary to complete the work.
B. Review applicable environmental documents and requirements
Ensure that any mitigation or commitments are addressed.
C. . Independent design review
X
An independent design review shall be performed on any design accomplished by others that
will be used in this project. A report identifying the results of these reviews shall be
submitted to the CDOTIPM within one week of the review.
D. Develop a Project Schedule and assign tasks
X
E. Identify design criteria.
X
Submit a copy of Appendix B -Specific Design Criteria - with the appropriate items
completed.
F. Initiate survey
X
A terrain survey of exiting features is necessary.
G. Obtain necessary Right-of-Entry and permits
a Some activities may require work on land not controlled by public entities. In such
cases the Consultant shall obtain the necessary written pennission to enter the premises.
Aspen!
Other
Consultant
b Included in this written permission will be the names and telephone numbers of
persons to contact should notification prior to entry he necessary. These
v,Titten
c Permissions apply to Aspen personnel as well as Consultant personnel. CDOT
Form 730 may be used for this purpose. Signed copies of written permission
will be submitted to the ASPENIPM prior to entering private property for
surv"ey work.
d SO<:1e activities such as materials testing on existing pavement and structures
may roquire a perr.1it. Permits will be obtained and copies submitted to the
ASPENIPM.
H. Traffic Control
Consultant ::eld activities that interfere with traffic operations within existi.t'lg
roadways will require control of traffic. The Consultant will plan and provide any
required UJtDC control for the survey, testing, or the design process. Traffic control
operations will be in ,ccordance with the MUTCD. The proposed Method for
Handling Traffic (MHT) must be submitted to the CDOT/PM. Also, certification of
the Traffic Control Supervisor as a Worksite Traffic Supervisor by the American
Traffic Sa:dy Services Association (ATSSA) or as 1 TCS (Traffic Control
Supervisor) by the Colorado Contractocs Associarion (CCA) shall be required.
1. Initial Submittals
Submit the following samples to the ASPENIPM for approval:
a An original plan sheet that complies with L1is scope of work
x
x
Note:No original plan sheets or survey work will be accomplished until satisfactory samples have been received and
approved by the ASPEN/PyI.
J. Progress Meetings
a Aspen and Consultant Project Managers
The managers will meet periodically as required (typically at two. week
intervals). These progress meetings wi!l be used to cOQ:;dinate and track
th~ work effort and resolve problems. The meetings will review the
followmg:
Activities required to be complete since the last meeting
11 P"otlerns encollnterec..1an:l..:ipated and potential so111hons
1U 7rcJect Schedule l'pdate
IV A::tion Items
v Coordination required with other agencies
The consultant will provide meeting minutes.
x
x
Aspen/
Q!lli
Consultant
b Strucrure Review Meeting
While the major strucrural design work is progressing, the Consultant shall
mee~ periodically with the CDOT Strucrure Reviewer to review tc':1e work.
These meetings may be in addition to, or in conjunction with, the PIoject
Progress Meetings. The complexity of the strucrure shall oe considered by
the CDOT Structure Reviewer to determine the frequency c~review
meeti:1gs. Other required meetings are described in subsequ~nt sections.
K. Project Management
The Consultant will coordinate all the work tasks being accomplished by all parties
to ensure project work completion stages are on schedule.
L. Project Meeting Minutes
Project '.leeting Minutes shall be completed and provided to t.':1e Aspen Project
Manager within one week of the actual meeting
2 PROJECT DEVELOPMENT
a Meetings
The types and number of meetings shall be flexible and detennined by an
interactive process as approved by the AspenlPM. Minutes of these
meetings shall be provided to the Aspen/PM and all participants.
Progress Review Meetings
These meetings are intended to disseminate project progress information to
the public and representatives oflocal entities. Notices will be mailed at
least 14 days in advance of these meetings to those on the "contact list".
The Consultant will provide the presentation aids, and help conduct the
meeting. .
3 PRELIMINARY DESIGN
A. Structures
a Existing conditions
Conduct field reviews to determine the existing conditions as they pertain
to panel replacement. Obtain and review existing construction documents
and reports as to as constructed or modified conditions.
B. Utility Coordination
a Location Maps
Aspen/
Other
x
x
x
x
x
X
Consultant
Ob[a;" utility location maps from the Utility Companies which identify
utiii:y features in the project area. Requests and receipt of maps will be
'.; JO" ,inated with the CDOT Region Utility Engineer via copies of request
,lX.C rransmittalletters.
b Re-.:c ws and Investigations
Ccn,'c:ot field reviews and utility investigations with the CDOT Region
;~'tilit:, Engineer and Utility companies, as required, to ensure correct
horizontal and vertical utility data. 'v'v'hen possible this will be done
urilizi;--,g non-destructive investigaT:ve techniques. The horizontal and
ve;ticJ.~ locations will be shown in r~e FIR pbns and cross sections.
c Re ioc:nion Recommendations
SU~'1J.i: p..e:.::essary information for the relocarion or adjustments of affected
"t,'i,;e, TO the CDOT Regicn nh:: Er.gl~ee'. The CDOT Region Utility
Englnc::er will process the required agre.::me"l:s.
C. Struc:ur:l Design:
a RetJining 'vVall Design
Retaining wall structures shall be designed in accordance with the
AASHTO Load Resistance Factor Design (LRFD) Specifications and the
CDOT Bridge Design Manua1. The CDOT Structure Reviewer will
participate in coordinating this activity.
b Structural Data Collection
i Obtain the structure site data. The following data, as applicable, shall be
collected: (Typical roadway section, roadway plan and profile sheets showing
all alignment data, topography, utilities, preliminary design plan) Right-of-Way
restrictions, preliminary hydraulics and geology information, enyironmental
constraints, lighting requirements, guardrail types, recommendations for
strucmre type, and architecrural recommendations.
D. Construction Phasing Plan
A COC.5truction phasing plan shaH be developed for all projects which
integr,nes the construction of all the project \vork elements into a practical
and feaSible sequence. This plan shaH accommodate the existing traffic
movements during construction (detours). A preliminary traffic control
plan will also be developed which will be compatible with the phasing
plan.
E. Preparation for the FIR
a Coordinate, complete, and coI:Jpile the plan inputs from other CDOThranches:
materials, hydraulics, traffic, right-of-way, and Staff Bridge.
x
x
x
x
x
x
b A general layout (which has been accepted by CDOT) will be included in the
FIR plans.
c Prepare the preliminary cost estimate for the work described in the FIR plans
base on estimated quantities.
d The FIR plans shall comply with CDOT requirements and shall include: title
sheet. typical sections, general notes, plan/profile sheets, and preliminary
layouts of interchanges/intersections.
The plan/profile sheets will include the following: all existing topography,
survey alignments, projected alignments, profile grades, ground line,
existing ROW, rough structure notes (preliminary drainage design notes,
including pipes, inlets, ditches and channels), and existing utility locations.
The following items will be mandatory for the FIR plans:
A Structure general layouts.
11 Typical plan sheet scales will be as follows:
A Plan and Profile
1 inch = 50 Feet (Urban)
1 inch = 1 00 Feet (Rural)
1 inch = 20leet
B Intersections
e The plans shall be submitted to the ASPENIPM for a preliminary review prior
to the FIR.
f The plans will be reproduced by the consultant.
g The construction phasing and the preliminary traffic control plan with proposed
detours will be included in the FIR plan set. .
h CDOT form 1048 - project scoping procedures completion checklist
F. Field Inspection Review
a Attend the FIR
b The FIR meeting minutes shall be prepared by the CIPM, approved by the
ASPEN/PM, and distributed as directed.
c The FIR original plan sheets shall be revised/corrected in accordance with the
FIR meeting comments within thirty (30) working days.
d Design decisions concerning questions raised by the FIR will be resolved in
cooperation with the ASPEN/PM. The CIPM shall document the decision and
transmit the documentation to the ASPENIPM for approval.
e A list of all deviations from standard design criteria along with the written
justification for each one shall be submitted to the ASPENIPM.
G. Post-FIR Revisions
ASPEN/
Consultant
Other
x
x
x
The Consultant shall complete the revisions required by the FIR before this
phase of work is considered to be complete.
.:+ FI::".~_L DESIGN
A... ?rojec~ Review
a. Cpdate Project Schedule
b. Coordinate Activities
c. Finalize design decisions, variances, justification process, and traffic signal
W3.rr:mts.
B. Fi~a! Structural Design
During the conduct of this activity the Consultant shall participate in structural
review meetings with the CDOT Structural Reviewer. The design shall be in
accordance wi~h the AASHTO LRFD and the CDOT Bridge Design ManuaL
A. Structure final design
1. Perform the structural analysis. Provide panel design and document the
design with design notes, detail notes, and computer outputs.
11. Perform fi~al design check from design and detail notes.
a. Preparation of structure plans and specifications
Prepare and provide the Structural Plans and Specifications, including any
revisions identified during the independent check.
b. Independent design, detail and quantity check
C. Construction Phasing Plan
A final construction phasing plan will be developed which integrates the
construction of all project work elements into a practical and feasible sequence.
This plan shall accommodate the existing traffic movements during construction,
and a final traffic control plan will be developed which shall be compatible with the
phasing plan.
D. Plan Preparation for the Final Office Review
a. Coordinate the packaging of the plans
1. Collect plans from all design elements and collate the plan package.
Include all Items listed in the CDOT Project Development Manual.
11. Calculate plan q11antities and prepare the tabulations and Summary of
Approximate Quantities.
ASPE)i
/Other
x
Consultant
x
x
x
x
x
b. In addition to the plan sheets, the special provisions shall be provided
This will consist of those unique Project Special Provisions which have to be
written specifically for items, details and procedures not adequately covered by
CDOT's Standard Specifications and Standard Special Provisions. Also a list
ofdle Standard Special Provisions which are applicable to the project shall be
prepared. The Project Special Provisions shall be provided in the CDOT
format and submitted with the project plans.
c. Prepare FOR Estimate.
Item numbers, descriptions, units and quantities shall be listed and submitted to
the ASP ENIPYI.
d. Submit the FOR Plans and specifications (Originals) to the ASPENIPM for a
preliminary review prior to the FOR.
e. FOR plan reproduction ( 10) sets
E. Final Office Review
a. Attend the FOR
b. The FOR meeting minutes shall be prepared by the CIPM, Approved by the
ASPEl';iPM, and distributed within two weeks of the meeting as directed.
c. The FOR original plan sheets and the specifications shall be revised in
accordance with the FOR meeting comments and submitted to the ASPENIPM
within four (4) weeks after the FOR.
d. Submit the fmal revision of the plans after review.
F. Construction Plan Package
The bid plan construction contract package shall consist of the revised FOR plans
and will completely describe the work required to build the project including project
special provisions and detailed quantities.
a. Final engineering package. The consultant shall submit 2 copies, in 3-ring
binders of the following:
i. All project calculations or worksheets
ii. Copies of variances, design decisions, and variance approvals
111. Project meeting minutes
IV. Environmental clearances, 404, 401, wetlands, endangered species, etc.
v. Panel construction packet
x
ASPEN/
Other
x
x
x
x
x
Consultant
x
x
x
x
x
x_
x
Includes, geometry, and quantity calculations or worksheets
VI. Any other information unique to this project and deemed important to the
effectiveness of construction.
b. Record plans sets
Two (2) record plan sets for fmal design will be produced which shall bear the
seal and signaTUre ofthe responsible Consultant Engineer on each sheet. One
(;) set shall be retained by the Consultant for three (3) years. T!:e other set
shall be submitted to Aspen. The original plan drawings shall not bear a seal.
SECTION 6
SERVICES AFTER DESIGN
TABLE 1...SUBMITTALS
Hard I Electronic Project Initiation and Continuing ASPEN/OTHER ICONSULTANT
CoPv; COpy Reouirements ;
! PDF T O~i". ! I ,
I i X '( ~ Periodic Reports i X
I '( X , B:Ilii1gs , X
I X ! .\re':-~ine: !vIir..lLteS I X
I ,
I . '( I P'oiect Schedule , X i I
, X , ,. ! C01T.pleted Specitic tJe~l';r;. .~nteria , X
I I .,
I X : .,. , , S'lr'ey Plan I , X I
, I
I '( .,- .u.;:,:-,-oved ~1HT's X
I I
X ~: l',Jffic Control SUr-~C:-';',;;,"~ Ce:-r::i.cation I X I
I
I X I X , I Pe[';7'issions to Enter I X ,
I , I
I , , , ,
I X I X X I lr:.itial Submitt<ll of ar. vr:;i::al I I X I
i i PLn Sheet
X I X ! Geolop"v & SOlIs Inye::J:lpt101, Re;:...;:-: X I
---l I
X , X i Pa\"ement Design Rer,)~.t I X
I I
, i , I I
I I I
X , X Foundation Investig-:itioTI R-=Dort X
I I :
Table 1...SUB.vlfTTA [5 !CO.l"T.)
Hard T Electronic , Preliminary Design (Cont.) I ASPEN/OTHER i CONSULTAc.'\'T
i
,
CODV I CODV I I '
! PDF Orio. I i
I
X I X I Preliminary Cost Estim..,-te I X I
X ; X X I FIR Plan Set , X l
X I X i I List of deviations from St.:mdard Design ! X ,
I : Criteria I
X T X I X I Corrected FIR Plan Set , X I
i Final Desig:D
X I X I i Correspondence WItl: A.;~ncies, Entities, and , X I
I : I I
I I Public I
I Ril"ht-of-wav
Traffic Eng:ineerino II
X , X I Safety Assessment -r ! X II
X , X X Si2:ninglPavement lv-!a:-ki;::;z: Pl:ms , I X
I I
X , X I ' Signal Warrant Stud:. I X ~ I
X I X X i Signalized Intersection P Ians & I X II
, : Snecifications : i
X I X X , Traffic Control Plan I I X
: Structure Desig:n I : I
,
X T X I X I Structure Final Re\iew Plans & I X I
I ,
, Soecifications ,
X -,. I X T CC:1structior. PhaSlDf! P~.:!.:1 , X ,
"
X X I I FOR Plans & Soecitications X II
X X I FOR Cost Estimate I X I,
X I X X F mal Review Revisions I I X I
Construction Plan Packag:e I ' , I
II
X X X Final Plans (llXI7), Specifications (duplex) i , X i I
I
& Estimate Package for Ad. I
X X I Schedule of Quantities I X
i '( , '( Design Decisions X
I '( X : Variances X
:;: I '( Findui~s In the Public Interest X
, X X Proiect Calculations (2 conieS) X
I
! , X , Worksheets (2 cooies) X
,
\ .- '( I Desil!U Notes X
-'
p Indeoendent Design Review Reoorts X
! .. .,
.. Record Plan Sets X
-'
SECTION 7
CONTRACT CONCLUSION (CHECKLIST)
1 SUPPLEMENTAL WORK
It is anticipated that this contract may be supplemented for:
A. Construction Services
B. Constnction Engineering
C. Completion of the "as-built" plans
2 CONTRACT COMPLETION
This Contract will be satisfied upon acceptance of the following items if applicable:
A. Project Schedule
B. Project Progress Meeting Minutes
C. Traffic Control Planes)
D. All documents found In Research
E. All Permission to Enter forms
F. Original Field Notes
G. Completion of review of contract submittals
H. Design Plans, Specifications, and Final Estimate
May 31, 2007
APPENDICES
A. REFERENCES
B. SPECIFIC DESIGN CRITERIA
C. DEFINITIONS
APPENDIX A
REFERENCES
AMERlCAc'l ASSOCIATON OF STATE IDGHWAY AND TRANSPORTATION
OFFICIALS (AASHTO) PUBLICATIONS (using latest approved versions):
A. A Policy on Design Standards-Interstate System
B. A Policy on Geometric Design of Highways and Streets
C. Guide for Design of Pavement Structures
D. Standard Specifications for Highway Bridges
E. GUIde for the Design of High Occupancy Vehicle and Public Transfer Facilities
F. Gui,Je for the Development of Bicycle Facilities
G. Standard Specifications for Transportation Materials and Methods of Sampling and Testmg-
Part 1, Specifications and Part II, Tests
H. Highway Design and Operational Practices Related to Highway Safety
I. Roadside Design Guide
2 COLORADO DEPARTMENT OF TRANSPORATION PUBLICATIONS (using latest approved versions):
A. CDOT Design Guide (all volumes)
B. CDOT Bridge Design Guide
C. CDOT Bridge Detailing Manual
D. Bridge Rating Manual
E. Proj oct Development Manual
F. Erosion Control and Storm Water Quality Guide
G. Field Log of Structures
H. Cost Data Book
1. Drainage Design Manual
J. CDOT Quality Manual
K. CDOT Survey Manual
L. CDOT Field Materials Manual
M. CDOT Design Guide, Computer Aided Drafting (CAD)
K Erosion Control and Storm water Quality Guide
O. Standard Plans, M & S Standards
P. Standard Specifications for Road and Bridge Construction and CDOT Supplemental Specifications
Q. Item Description and Abbreviations (WIth code number) compiled by Engineering Estimates and Marked Analysis
UTIiI, eDOT
R. Right-of- \tV a y Ivlanual, Chapter 2, Plans and Descriptions Procedures and General Information
S. The State Highway Access Code
-
APPENDIX A
REFERENCES (CONTINUED)
T. Utility Manual
U. TMOSS Generic Format
V. Field TMOSS Topography Coding
W. Topography Modeling Survey System User Manual
X. Interactive Graphics System Symbol Table
3 CDOT PROCEDUR.u, DIRECTIVES (using latest approved versions):
A. "0.400.2
B. "0.501.2
C. ~o. 514.1
D. "0.516.1
E. "0. 1217a
F. 1\0. 1304.1
G. "0.1305.1
H. "0.1601
I. '<0. 1700.1
J. No. 1700.3
K. No. 1700.5
L. 1';"0. 1700.6
M. No. 1905.1
Monitoring Consultant Contracts
Cooperative Storm Drainage System
Field Inspection Review (FIR)
Final Office Review (FOR)
Survey Request
Right-of-Way Plan Revisions
Land Surveys
Interchange Approval Process
Certification Acceptance (CA) Procedures for Location and Design Approval
Plans, Specifications and Estimates (PS&E) and Authorization to Advertise for
Bids under Certifications Acceptance (CA)
Local Entity/State Contracts and Local Entity/Consultant Contracts and Local
EntitylR.R. Contracts under C.A
RailroadlHighway Contracts (Under Certification Acceptance)
Preparation of Plans and Specifications for Structures prepared by Staff Bridge
Branch
4 FEDER.u, PUBLICATIONS (using latest approved versions):
A. Manual on Uniform Traffic Control Devices
B. Highway Capacity Manual
C. Urban Transportation Operations Training - Design of Urban Streets, Student Workbook
D. Reference Guide Outline - Specifications for Aerial Surveys and Mapping by Photogrammetric Methods for
Highways
E. FHW A Federal-Aid Policy Guide
F. Technical Advisory T6640.8A
G. G.S. Department of Transportation Order 56l0.lE
H. Geometric Geodetic Accuracy Standards and Specifications for Using GPS Relative Positioning Techniques
I. ADAAG Americans With Disabilities Act Accessibility Gnidelines
5 AREA:
A. Manual for Rail wa y Engineering
APPENDIX B
SPECIFIC DESIGN CRITERIA
Note: The following triteria will be developed by the consultant and coordinated with the ASPEN/PM prior to
stlrting the design.
1. ROADWAY
A. BASIC DESIGN
The basis for design will be the data in CDOT Form 463, Design Data. A copy of the latest
applicable design Data form will be furnished to the consultant
B. GEOMETRIC AND STRUCTURE STA~1)ARDS
a Design Speed
b Horizontal Alignment and Curvature
Applicable Superelevation Standards
ii tvfinimum radius of Curvature
iii Use of Spirals
c Vertical Alignment:
Maximum gradient - CDOT Design Guide
11 Length - CDOT Design Guide
d Sight Distance:
Stopping -
ii Passing -
iii Decision -
e Superelevation, Applicable Standard
f Frontage Roads, Separation Width
g CDOT Access Code
h Airway - Highway Clearances Design Guide
Bridges and Grade Separation Structures, Clearances to Structures and Obstructions, CDOT
Design Guide
J Curb and Gutters, Type
APPENDIX B
SPECIFIC DESIGN CRITERIA (CONTINUED)
C. GEOMETRIC CROSS SECTION
a Travel Lane:
Width -
ii Cross Slope -
b Shoulder:
Width -
11 Slope -
III PavedINonpaved
c Side Ditches:
CDOT Design Guide
d Side Slopes
Cut-Less than 3:1
ii CDOT Design Guide
III Clear zone
e Median:
Width-
ii Treatment -
D. INTERSECTIONS AT GRADE:
a Type -
b Special Considerations -
E. TRAFFIC INTERCHANGES:
a Type -
b Ramp Type -
c Special Considerations -
F. DESIGN OF PAVEMENT STRUCIURE:
a Pavement Type -
b Percent Trucks
APPENDIX B
SPECIFIC DESIGN CRITERIA (CONTINUED)
c ECOnJITIic Analysis Period-
d Desig:J. Life-
G. MISCELLANEOUS DESIGN CONSIDERATIONS
a Fence Type-
b FEYlA Category-
c Design Flood Frequency
H. ROADSIDE DEVELOPMENT
a Landscaping
b Specifications for Revegetating Disturbed Areas to be provided by CDOT.
c Noise Control
d Type
e Guardrail and End Treatments
1. LIGHTl'IG
a Type
". .....---~-~-_......~".._--_...,,-,.,....,_."",..<
AASHTO-
2 ADT-
3 AREA-
4 ATSSA-
5 AT&SF-
6 ADAAG-
7 BA.\.1S-
8 BLM-
9 Bt..'RR-
10 CA-
II CAP-
12 CBC-
13 CDOT-
14 CDOTIPM-
15 CDOT/STR-
16 CDPHE-
17 CEQ-
18 COG-
19 COGO-
20 CONSULTANT-
21 CONTRACT
ADMlNISTRA TOR-
APPENDIX C
DEFINTI10NS
American Association of State Highway & Transportation Officials
Average two-way 24-hour Traffic in Number of Vehicles
American Railway Engineering Association
American Traffic Safety Services Association
Atchison, Topeka & Santa Fe Railway Company
Americans with Disabilities Accessibility Act Guidelines
Bid Analysis and Management Systems
Bureau of Land Management
Burlington Northern Railroad
Contract Administrator. The CDOT Manager responsible for
the satisfactory completion of the contract by the consultant.
CDOT's Action Plan
Concrete Box Culvert
Colorado Department of Transportation
Colorado Department of Transportation Project Manager-
The CDOT Engineer responsible for the day to day direction
and CDOT Consultant coordination of the design effort.
Colorado Department of Transportation Structure Reviewer -
The CDOT Engineer responsible for reviewing and
coordinating major strucrural design
Colorado Department of Public Health and Environment
Council on Environmental Quality
Council of Governments
Coordinate Geometry Output
Consultant for this project
Typically a Region Engineer or Branch Head. The CDOT
employee directly responsible for the satisfactory completion
of the contract by the Consultant. The contract administration
is usually delegated to a CDOT Project Manager.
22 CIPM-
23 DEIS-
24 DHV-
25 DRCOG-
26 D&RGW-
27 EA-
28 ElS-
29 ESAL-
30 ESE-
31 FElS-
32 FEMA-
33 FHPG-
34 FHWA-
35 FIPI-
36 FIR-
37 FONSI-
38 FOR-
39 GPS-
40 MAJOR
STRlTTI'RES-
APPENDIX C
DEFINITIONS (CONTINUED)
Consultant Proj ect Manager - The Consultant Engineer
responsible for combining the various inputs in the process of
completing the project plans and managing the Consultant
design effort.
Draft Environmental Impact Statement
Future Design Hourly Volume (two-way unless specified
otherwise)
Denver Regional Council of Governments
Denver & Rio Grande Westem Railroad
Environmental Assessment
Environmental Impact Statement
Equivalent Single Axle Load
Economic, Social and Environmental
Final Environmental Impact Statement
Federal Emergency Management Agency
Federal Aid Highway Policy Guide
Federal Highway Administration
Finding In Public Interest
Field Inspection Review
Finding of No Significant Impact
Final Office Review
Global Positioning System
Bridges and culverts with a total clear span length greater than
twen:y f:::et. This length is measured along the centerline of
roadway for bridges and culverts, from abutment face to
abtltrn~nt face, Retaining stmctures are measured along the
horizontal distance along the top of the wall. Structures with
exposed heights at any section over five feet and total lengths
greater than a hundred feet as well as overhead structures
including (bridge signs, cantilevers and butterflies extending
over traffic) are also considered major structures.
APPENDIX C
DEFINITIONS (CONTINUED)
41 MFO-
Metropolitan Planning Organization (Le. Denver Regionol
Council of Governments, Pikes Peak Area Council of
Governments, Grand Junction MFO, Pueblo MFO, and ,",01"""
Front Range Council of Governments).
42 :-"IS4- Municipal Separate Storm Sewer System
43 NEPA- National Environment Policy Act
44 NGS- National Geodetic Survey
45 l\1CET - National Institute for Certification in Technology
46 NOAA- National Oceanic and Atmospheric Administration
47 PAPER
SIZES- See Computer-Aided Drafting Manual (CDOT);
Table 6-13 and Table 8-1
48 PE- Professional Engineer registered in Colorado
49 PM- Program Manager
50 PLS- Professional Land Surveyor registered in Colorado
51 PRT- Project Review Team
52 PS&E- Plans, Specifications and Estimate
53 PROJECT- The work defined by this scope
54 ROR- Region Office Review
55 ROW- Right-of-Way: A general term denoting land, property, or
interest therein, usually in a strip acquired for or devoted to a
highway
56 ROWPR- Right-of-Way Plan Review
57 RTD- Regional Transportation Director
58 T/E- Threatened and/or Endangered Species
59 SH- State Highway Numbers
60 TMOSS- Terrain Modeling Survey System
61 TOPOGRAPHY- In the context of CDOT plans, topography normally refers to
existing cultural or man-made details.
62 L'D & FCD- Urban Drainage and Flood Control District
63 USCOE- United States Army Corp of Engineers
Note: For other definitions and terms, refer to Section 101 of the CDOT Division of Highways Standard
Specifications for Road and Bridge Construction and the CDOT Design Guide.
PROJECT COST WORKSHEET (STANDARD RATE OF PAY)
Project ~~"Jr.lber 3uttermilk to Roundabout Bus Lane Oesiqn
loca;!cn ....;.::en, CO
Fir...., ~Ja;'3 Par-sons
Name ::f '.Jr~:>a~<;!r Raiph Trapani Phone no. (9701618-8959
Scol=e of /i':'~." Ca;e
T Jpe of P~opcsal: Specific F:ate of Pay Contract time 300 days
1A SPECIFIC LABOR RATES
DIRECT
::}:'?LCYE~ EMPLOYEE SALARY INDIRECT FEE MULTIPLIER STANDARD
N.';;"'lE CLASSIFICATION COST/HOUR COST (%) '(%) RATE
( a 1 I b) f c) I d) $iHOUR
';re,~t, Ste\'" Senior Project Manager $61.03 153.40 10.00 2.787 $170.12
2aa;rnar., ,~:::"nie CADD Technician $28.84 .,53.40 10.00 2.787 $80.39
~arker. JL!io f. Structural Engineer $28.84 153.40 10.00 2.787 $80.39
Earta. ~Jf Administrative Supervisor $27.04 '153.40 10,00 2.787 $75.37
SotrLI~. C.eria Senior Administrative Assistant $15.45 ~ 53.40 10.00 2.787 $43.07
6raa....sr;',a. ..;cnn Senior Structural Engineer $50.35 15340 10.00 2.787 $140.35
Childress ;3.:zanne Associate Planner $24.00 153.40 10.00 2.787 $66.90
Colton, P:li!i;:; B. Construction Manager $68.25 153.40 10.00 2.787 $190.24
Dillon, Ca...id Senior Designer $40.25 153.40 10.00 2.787 $112.19
Doyle, 3~ac Project Engineer $34.20 153.40 10.00 2.787 $95.33
Erlandson, 3arry Senior Traffic Engineer $51.36 153.40 10.00 2.787 $143.16
Ganncn, K:"berly Senior Administrative Aide $17.84 153.40 10.00 2.767 $49.73
Hansson, I-'a~an J. Structural Engineer $30.00 153.40 10.00 2.767 $83.62
Herrera. ~.lario A. Civil Engineer $32.96 153.40 10.00 2.767 $91.87
Hoffmann. Phil Senior Project Manager $79.33 153.40 10.00 2.767 $221.12
Keahey. Kyle Transportation Planner $72.50 153.40 10.00 2.787 $202.09
Kelly, Kelli Administrative Staff $33.50 153.40 10.00 2.787 $93.38
Koester, Roger Senior Project Manager $64.26 153.40 10.00 2.787 $179.12
Krueger, Kim Senior CADD Technician $28.50 153.40 10.00 2.787 $79.44
Kurth, David Senior Project Manager $59.68 153.40 10.00 2.787 $166.91
Lee, Jonathan H. Construction Manager $50.44 153.40 10.00 2.787 $140.60
Lien, Siothan Senior Technical Writer $31.05 153.40 10.00 2.767 $86.55
Limasalle, Paulus Civil Engineer $31.25 153.40 10.00 2.767 $87.11
Lormand, Jeff Landscape Architect $39.03 153.40 10.00 2.767 $106.79
Lynch, Hilla P. Sr. Civil Engineer-LRT $40.26 15340 10.00 2.787 $112.28
Mayen, Todd Structural Engineer $3300 153.40 10.00 2.767 $91.98
Morhman, Michale R. Civil Engineer $38.93 153.40 10.00 2.787 $108.51
Moores, David J. Senior Hydraulics Engineer $38.50 153.40 10.00 2.787 $107.31
Mueller, Oliver Structural Engineer $32.62 153.40 10.00 2.787 $91.48
Nikolai, Paul landscape Architect $33.50 153.40 10.00 2.787 $93.38
Pieksrr.a, Doug Senior CADD Technician $40.00 153.40 10.00 2.787 $111.50
Proia, Kim Project Engineer $40.95 153.40 1000 2.787 $114.14
Ricr,ardscn, Kames E. Structural Engineer $40.00 15340 10.00 2.787 $111.50
Rozencaal. Steven W. Architectural Engineer $26.74 153.40 10.00 2.787 $60.11
Schneider, Sandra Structural Engineer $30.62 153.40 10.00 2.787 $85.35
Smith, Adrian Civil Engineer $29.53 153.40 10.00 2.787 $82.31
Smith, Steven Project Manager/Principal $72.13 153.40 10.00 2.787 $201.06
Stirbys. Anthony F Geotechnical Engineer $6717 153.40 10.00 2.787 $187.23
Stelmack, Tom Senior Project Manager $6150 153.40 10.00 2.787 $171.43
Trapani, Ralph Project Manager $64.60 153.40 10.00 2.787 $160.07
Virdir.g, Tom E. BridgeITunnel Project Manager $71.64 153.40 10.00 2.787 $199.69
Weir, David B. Civil Engineer $40.70 153.40 10.00 2.787 $113.45
Zeid, Jeremy Structural Engineer $27.75 153.40 10.00 2.787 $77.35
1B. LABOR COSTS
EMPLOYEE EMPLOYEE 5T ANDARD ESTlMATEQ NUMBER ESTIMATED
NAME CLASSIFICATION RATE $1 HOUR OF WORK HOURS COST PER
(from 1A) Et..1PLOYEE
(e) If)
Arent, Steve Senior Project Manager $170.12 250,00 $42,528.76
Baalman, Ronnie GADD Technician $80.39 400.00 $32.155.45
Barker, Julia K. Structural Engineer $80.39 0.00 $0.00
Barta, Pat Administrative Supervisor $75.37 72.00 $5,426.73
Botruff, Gloria Senior Administrative Assistant $43.07 0.00 SO.OO
Braaksma, John Senior Structural Engineer $140.35 0.00 $0.00
Childress, Suzanne Associate Planner $66.90 0,00 SO.OO
Colton. Philip 8. Construction Manager $190.24 0.00 $0.00
Dillon, David Senior Designer $112.19 0.00 $0.00
Doyle, Brad Project Engineer $95.33 400.00 $38,131.63
Erlandson, Barry Senior Traffic Engineer $143.16 0.00 $0.00
Gannon, Kimberly Senior Administrative Al~ $49 73 0.00 SO.OO
Hansson, Hakan J. Structural Engineer 58362 0.00 $0.00
Herrera, Mario A Civil Engineer $91.87 0.00 $0.00
Hcffmar,n, Phil Senior Project Manager $221.12 0.00 $0.00
Keahey, Kyle Transportation Planner $202.09 0.00 $0.00
Keily, Kelli Administrative Staff S,93.3B 0.00 so 00
Keester, Roger Senior Project Manager $17912 250.00 $44,779.58
KrJeger, Kim Senior CAOD Technician 579.44 168.00 $13,346,07
Kurth, David Senior Project Manager $166.91 0.00 SO.OO
Lee, Jonathan H. Construction Manager $140.60 0.00 $0.00
Lien, Siobhan Senior Technical Writer $86.55 0.00 $0.00
Limasalle, Paulus Civil Engineer $8711 0.00 $0.00
Lormand, Jeff Landscape Architect $108.79 0.00 $0.00
Lynch, HHla P. Sr. Civil Engineer-lRT $'\12.2B 0.00 SO.OO
Mayen, Todd Structural Engineer $91.98 0.00 $0.00
Morhman, Michale R. Civil Engineer $108.51 0.00 $0.00
Moores, David J. Senior Hydraulics Engineer $107.31 216.00 $23,180.02
Mueller, Oliver Structural" Engineer $91.48 0.00 $0.00
Nikolai, Paul Landscape Architect $93.38 0.00 $0.00
Pieksma, Doug Senior CADD Technician $111.50 0.00 $0.00
Proia, Kim Project Engineer $114.14 280.00 $31,960.33
Rlchardson, Kames E. Structural Engineer $111.50 0.00 $0.00
Rozendaal, Steven W. Architectural Engineer $80.11 0.00 $0.00
Schneider. Sandra Structurai Engineer $85.35 0.00 $0.00
Smith, Adnan Civil Engineer $82.31 0.00 $O.CO
Smith, Sleven Project Manager/Principal $201.06 55.00. $11,058.03
Stirbys, Anthony F. Geotechnical Engineer $187.23 0.00 $0.00
Stelmack, Tom Senior Project Manager $171.43 260.00 $44,570.53
Tra;iani. Raiph Project Manager $180.07 496.00 $89,312.76
Virding, Tom E. BridgefTunnel Project Manager $199.59 0.00 $0.00
Weir, David B. Civil Engineer $113.45 0.00 $0_00
Zeid, Jeremy Structura.l Engineer $77 .35 0.00 $0.00
2847
TOTAL LABOR $376,449.88
---
2A OTHER DIRECT COST RATES (IN-HOUSE)
ITEM
ITEM
E$TIMA TED
UNITS
UNIT
RATES
UNITS
Miles
Day
Night
23TIMA TED
COST
S 1 ,500.00
$1,000.00
$1,000.00
Mileage
Per Diem
Lodging
Current Federal govemment rate
Actual Reasonable Cost Per State Fiscal Rule
Actual Reasonable Cost Per State Fiscal Rule
SUBTOT.!l.,1..
S3,SOO.OC
28. OTHER DIRECT COSTS (OUTSIDE)
ITEM
ESTIMATED UNIT
UNITS RATES UNJ"'S
Actual reasonable cost subject to prior approval of COOT Project Manager
Actual reasonable cost subject to prior approval of COOT Project Manager
Actual reasonable cost subject to Colorado State Fiscal Rules
Actual reasonable cost subject to Colorado Slale Ascal Rules
Actual reasonable cosl subject to prior approval of COOT Project Manager
E:5T'I~'!ATED
CCS:
35CO,JO
$1.000.00
Overnights/Couriers
Outside reproduction
Per Diem Meals
Lodging
Miscellaneous
52,000,00
SU5 TOTAL
$3,500.00
ODC TOTAL
$7,000.00
3A. OUTSIDE SERVICES RATES (SUBCONSULTANTS)
FIRM NAME ESTIMATED
COST
Yeh and Associates
Otak
Clanton
PBS&J
$15.004.51
544,054.50
$. 7,480.00
$ 50,000.00
TOTAL OUTSIDE SERVICES
$116,539.01
TOTAL ESTIMATED COST
$499,988.89
I DECLARE THAT TO THE BEST OF My'KNOWLEDGE THE WAGE RATES AND OTHER FACT\,JALUNrr RATES SUPPORTING THE
COMPENSATION TO BE PAID BY THE;DEPAATMENT FOR THE PROFESSIONAL SERVICES QN'THIS DOCUMENT ARE ACCURATE,
COMPLETE, AND CURRENT AT THE TIME OF CONTRACTING. AND I'NCLUDE NO UNALLOWAE3LE OR DUPLICATE COSTS.
Steven P. Smith (Vice President)
(TYPEO NAME)
SIGNATURE
DATE SIGNED
Project Number:
LOC3ncn:
Firm ;"'ame:
Name of ?~eoarer
Sccpe ci ';':cr" Cate:
Type of ?-;::posal'
1A. S~=:C:FIC RATE OF PAY
EMP~O r::::::
NAME
A;c~lc...t!;'1e. ;.I:..staoha
A.ndre'.'! ~;c'1aro
Alle'1, Th.c~as
Am;:;:,3-:-'",;3:11:n
A,rldt, ,;'~:ie
Bek~e.- ~a'i
aum5, -:0'(
Carcr,c, ';r:~ur
C"e~i:!. =:3r.dy
Cole.3rsnt
~:Jd,.;<:ss:r;3
Francis. :;:~ar,
Ha~ 5, t::L"'~[;y
H:.Ir,'er, JaCK
Jan,~i, 3::l
Jch!;sol", R:-;l,ard
Lal:or-:a, Rccert
Lorg, .:'.r.Cy
Love...;n, ~Jnathan
Macklir:, Paul
MCL3s~ey, Stuart
?ihl, ~.;::ger
Reec, Rebert
Schlittenhart, Todd
Smith, Lee
White, Sylvia
Yeh, 'shan-Tai
YU,Sam
1 B. LABOR COSTS
EMPLOYEE
NAfI.,'E
AICt~,cuere. Mustapha
Anorew, Ricl,ard
Allen, Thor"las
Arndt, Benjamin
Amcl,w':.;lie
Bek~er, Lev
Burns, Troy
Canonc Ar:hur
Che.'1e1, Randy
Cole. Brent
Ebel. Jessica
Francis, Br'an
Hays, 8::001'
Hemler. JacK
Janim.3ob
Johnson. Richard
laForce, Robert
lOr'lg,Andy
Lovekin, Jonathan
Macklin, Pa:.Jl
MCLaskey. Stua:"!
Plhl. R:>ger
Reed, Robert
Scnlitter'lhart, Todd
Smith, lee
While, Sylvia
Yeh Shan-Tai
Yu.Sam
Yeh and Assoclalelli, Inc:. Confldentlal
Aspen Buswav
Aspen. CO
Yeh and Associates. Inc.
Rick Andrew
PROJECT COST WORKSHEET (SPECIFIC RATE OF PAY)
Specific Rate of Pay
Contract Time:
Firm phone No: (303) 781.9590
EMPLOYEE
CLASSIFICATION
Lab Technician
Principal Scientist
Project Manager
Sr. ?roject Engineer
field Technician
Sr. Technician
Field Technician
Staff Engineer
Field Supervisor
Field Technician
Staff Geologist
Staff Engineer
Sr. Technician
Sr. Technician
F:e!d Tecnnician
Project Engineer
Sr. Materials Manager
Field Technician
Prolect Engineer
Sr. Project Manager
Sr. Technician
Principal Scientist
Sr. Inspector
Project Engineer
Sr. Technician
Staff Engineer
Principal Engineer
Project Engineer
EMPLOYEE
CLASSIFICATION
Lab Technician
Principal Scientist
Project Manager
Sr. Project Engineer
Field Technician
Sr. Technician
Field Technician
Staff Engineer
Field Supervisor
Field Technician
Staff Geologist
Staff Engineer
Sr. Technician
Sr. Technician
Field Technician
Project Engineer
Sr. Materials Manager
Field Technician
Project Engineer
Sr. Project Manager
Sr. Technician
Principal Scientist
Sr. Inspector
Project Engineer
Sr. Technician
Staff Engineer
Principal Engineer
Project Engineer
DIRECT SALARY INDIRECT FEE MUL TIPLJER SP::CIF1C 91lUNG
COST/HOUR COST (%) (%) RAT;:
$ 16.::10 151.43% 10.00% 2.77 $ 4432
$ 51.35 151.43% 10.00% 2.77 $ 142.24
$ 4039 151.43% 10.00% 2.77 $ 111.88
$ 36.92 151.43% 10.00% 2,77 $ ~02.27
$ 19,50 151.43% 10.00% 2,77 $ 54,02
$ 24,00 151.43% 10.00% 2.77 $ 66,~8
$ 17.50 151.43% 10.00% 2.77 $ 48.48
$ 2425 151.43% 10.00% 2.77 $ 6717
$ 25.00 151.43% 10.00% 2.77 $ 72.02
$ 20 i7 151.43% 10.00% 2.77 $ 57 S3
$ 18.50 151.43% 10.00% 2.77 S ;:):.'<:::>
$ 19.04 151.43% 10.00% 2.77 S 52.74
$ 22,75 15143% 10.00% 2.77 $ 63.02
$ 22.50 151.43% 10.00% 2.77 S 02.33
$ 19.00 151.43% 10.00% 2.77 $ 52.63
$ 31.45 151.43% 10.00% 2.77 $ 87.12
$ 42.00 151.43% 10.00% 2.77 S 116.34
$ 21.00 151.43% 10.00% 2.77 S 58.17
$ 27.12 151.43% 10.00% 2.77 S 7512
$ 46.15 151.43% 10.00% 2.77 $ 127.84
$ 22.00 151.43% 10.00% 2.77 $ 60.94
$ 4500 151.43% 10.00% 2.77 $ 12465
S 29.00 151.43% 10.00% 2.77 $ 80.33
S 27.69 151.43% 10.00% 2.77 $ 76.70
$ 2423 15143% 10.00% 2.77 S 6712
$ 22.00 151.43% 10.00% 2.77 $ 60.94
$ 63.27 151.43% 10.00% 2.77 $ 175.26
$ 30.00 151.43% 10.00% 2.77 $ 83.10
SPECIFIC
BilLING RATE
(from 1Al
$ 44.32
$ 142.24
$ 111.88
$ 102.27
$ 54.02
$ 66.48
$ 48.48
$ 67.17
$ 72.02
$ 57,53
$ 51.25
$ 52.74
$ 63.02
$ 62.33
$ 52.63
$ 87.12
$ 116.34
$ 58.17
$ 75.12
$ 127.84
$ 60.94
$ 124.65
$ 80,33
$ 76.70
$ 67.12
$ 60.94
$ 175,26
$ 83.10
EST. NO.
OF WORK
HOURS
ESTIMATED COST
PER EMPLOYEE
30
$0.00
$4,267.19
$0.00
$0.00
$0,00
SO 00
$0,00
$0.00
$000
$0.00
$0.00
$0.00
$0.00
SO.OO
SO.OO
S6,969.32
SO.OO
SO,OO
$0.00
$0.00
$0.00
$0.00
$0,00
$0,00
SO.OO
$0.00
$0.00
$0.00
$11,236.51
80
TOTAL LABOR
512112007
Palle1
2A. OTHER DIRECT COSTS (In-house):
iTEM
ESTIMATED
UNITS
UNIT UNITS
RATE
Current Federal Government Rate
ESTIMATED
COST
Vehicle Mileage
SUBTOTAL
$0.00
28. OTHER DIRECT COSTS (Outside):
ITEM
ESTIMATED
UNITS
UNIT
RATE
UNITS
ESTIMATED
COST
OvemighUCurriers
Outside reproduction
Airfare & Travel
Per Diem Meals
Long Term LOdging
Other Lodging
Miscellenous
Actual reasonable cost
Actual reasonable cost
Actual reasonable cost subject to prior approval of COOT project manager
2
2
$39.00
$&500
d',
d',
$78.00
$190.00
Actual reasonable cost subject to state fiscal rules
Actual reasonable cost subject ot prior approval of CDOT project manager
SUBTOTAL
$268.00
ODC TOTAL
$268.00
3A. OUTSIDE SERVICES RATES (SUBCONSULTANTS):
FIRM NAME
ESTIMATED
COST
SUBTOTAL
$0.00
3B. OUTSIDE SERVICES RATES (VENDORS):
FIRM NAME
Miscellaneous drilling
Laboratory testing
Traffic control
Actual reasonable cost
Actual reasonable cost
Actual reasonable cost
ESTIMATED
COST
$3,000.00
SUBTOTAL
500
$3,500.00
OSR TOTAL
$3,500.00
TOTAL ESTIMATED COST
$15,004.51
I am a representative ofYeh and Associates, Inc., duly authorized to contractually bind the finn. My signature below constitutes formal agreement (without
further signature) to a Task Order. which is issued by the State pursuant to the terms of this Task Order Proposal, without substantive change. ! also declare
that to the best of my knowledge the wage rates and other factual unit rates supporting the compensation to be paid by the Department for the professional
services on this document are accurate, complete, and current at the time of contracting, and Include no unallowable or duplicate costs.
Richard D. Andrew
(TYPED NAME)
/' /: / /L____
....: I. I /_-.rI'/ ,,.......-...
I-_;~;" i'-:: 'fl':"'-
(SIGNATURE)
May 21, 2007
(DATE SIGNED)
Yeh and Associates, lnc. Confidential
5/2112007
Page 2
PROJECT COST WORKSHEET (STANDARD RATE OF PAY',
Project Number
Location
Firm Name
Name of Preparer
SCOI=~ of 'Nork Dale
SH 62 Bus Lane Design Services
C;an''jl'' 110. Associates, Inc,
,',.,,"c',Cianlon
Phone no. 3a~3o-7229
Type of Proposal: Specifi.: Rate of Pa)
1A. STANDARD LABOR RATES
EMPLOYEE
NAME
DIRECT
SALARY
COSTIHOUR
(a)
$140.00
$75.00
$75.00
$75.00
$55.00
EMPLOYEE
CLASSIFICATION
Nancy Clanton
Gregg Adams
Da..id Roederer
Dane Sanders
Jon Ehr,ert
Principal Engineer
Senior Designer
Engineer
Engineer
CAD Technidan
1 B. LABOR COSTS
EMPLOYEE
NAME
EMPLOYEE
ClASSIFICATION
STANDARD
RATE S I HOUR
(from1A)
(e)
$140.00
$75.00
$75.00
S55.00
NarcvClanton
Gre!;i~ Adams
Oar.eSanders
Jon Ennert
Principal Engineer
Senior Designer
Engineer
CAD Technician
2A. OTHER DIRECT COST RATES (IN-HOUSE)
ITEM
ESTIMATED
UNITS
400
Mileage
Per Diern
lodging
Current government rate
Per Stale Fiscal Rule
Per Stale Fiscal Rule
2B. OTHER OIRECT COSTS (OUTSIDE)
Conlractllme
INDIRECT
COST ('!oj
(tl)
1.00
1.00
1.00
1.00
1.00
FEE
(%1
Ie)
ESTIMATED NUMBER
OF WORK HOL;RS
12.00
38..10
19.00
20.00
(f)
TOTAL LABOR
UNIT
RATES
$0.445
UNITS
Miles
Day
Nighl
SUBTOTAL
ITEM ESTIMATED UNIT
UNITS RATES UNITS
O..emigl"lsfCoL:ners Actual reasonable cost subject to prior approval of COOT Project Manage
O!.Jtsloe reprocucllOn Act'-ial reasonable cost subject 10 prior approval of COOT Project Manage
Per [Jjem Meals Actual reasonable cost subject 10 COlorado Stale Fiscal Rule~
LOC!;i'ng Actual re3sooable cost subjecllo Colorado Stale Fiscal Rule!
lnspee:'on Eauipmenl Actual reasOflsble cost subject 10 prior approval of COOT Project Manage
Gaso,i'1e ane Mise Maintenanee1 at actual reasonable cost
Vehicle Rental' at actual reasonable cost
Cell Phone' alactualreasonablecost
SUBTOTAL
'At actual reasonable cosl SUbject to prior apQroval by Ihe COOT Project Manager
DOC TOTAL
MULTiPLIER
'1)
\,:0
1.00
1.,)0
110
U::l
ST.~NDARD
R.':'TE
;;\-iCUR
31..0JO
S75.CO
S75.00
S7'5.CO
S5S.00
ESTiMATED
eCST J:lER
EMPLOYEE
S',,380.::I0
$2.850.00
51,425,00
$1,100.00
$7,055.00
ESTIMATED
COST
$178.00
TBO
TBO
S178.00
ESTIMATED
COST
$50.00
S47.00
$150.00
$0,00
$0.00
SC.OO
SC.OO
$247.00
$425.00
3A. OUTSIDE SERVICES RATES (SUBCONSUL TANTS)
FIRM NAME eSTIMATED
COST
$0.00
$0.00
SO.OO
"'.00
$000
$OaO
"'.00
SO.OO
$0.00
TOTAL OUTSIDe SERVICES
TOTAL ESTlMATEO COS"
SO.oo
S7.48C.~
I am a representabve ~f :::a..'tc:"I & Asl>Oclates:lnc..';duIY~~hOi1z:e~nQ,;~c1.ually bind the nnn. "My signa lure below r;:onstitutes form
agreement (W11t10Ut fu,.r,e~ 5 ;I"ature) lOa Task Order. wtil~ i5}SSLiScl ~fhe $;tate pursuai'ltto the terms of this Task Order Proposal, wlthcu
substantive r;:hange. I alsc ceclare lheltc the:best ofmy~Ifr1~I~g~'tfi~,~ge. Wlessrid other factual unit rates supportIng the compensalio
to be paid by the Depar1:-:""e:"t f:;r the profeSti~~?'\'\U\iS:~,llte.,ilIccurate,complete, and c:urrent atlhe t11T'lfl of contracting, ar
Include no unallowable::lr ::~:::Ilcate cos~" . <r~',tc'; ,ioc ._~ 2'~'~"-",,:::'" -- ,
Nancy Clanton
IT'vPED NAME)
.~~-"_ ~ :.::~,:t:>'(,
'f""-~~,
SIGNATURE
Mav 21, 2007
DATE SIGNED
PROJECT COST WORKSHEET (STANDARD RATE OF PAY)
P~ject Number
Location
Firm Name
Name of Preparer
Scope of Worle; Date
Type of Proposal: Specific Rate of Pay
Phone no.
SH 82 Bus Lane Desi!:!" SelVices
Otak
Kale Schwarzfer
Contract time
,A. STANDARD LABOR RATES
DIRECT
EMPLOYEE EMPLOYEE SALARY INDIRECT FEE MUL TIPL\ER 5T ANOARD
NAME CLASSIFICATION COST/HOUR COST (%) (%) RATE
( a) ( b) (e) I d) S/HOUR
Kate Scnwarz.\er Landscape Architect II $32.21 162.44 9.00 2.861 $92.14
Jim Carlson Landscape Architect lJ $26.00 162.44 9,00 2.861 $74.38
Lindsey Utter Landscape Technician I $21.39 162.44 9.00 2.3.61 $61.19
Linda Schuemaker project MmJn. Assistant $24.04 162.44 9.00 2.861 $68.77
Jennifer Michaud Project Admin. Assistant $16.35 162.44 9.00 2.861 $46.77
Terry Ware Sr PM Planner $51.44 162.44 . 9.00 2.861 $14715
1 B. LABOR COSTS
EMPLOYEE
NAME
EMPLOYEE
CLASSIFICATION
STANDARD
RATE $1 HOUR
(frorn1A)
r e}
$92.14
$74.38
$61.19
$68.77
$46.77
$147.15
Kate Schwarzler
Jim Carlson
Lindsey Utter
Linda Schuemaker
Jennifer Michaud
Terry Ware
Landscape Architect II
Landscape ArchiteC'l 1\
Umdscape Technician I
Project Admin. Assistant
Project Admin. Assistant
Sr PM Planner
2A OTHER DIRECT COST RATES (IN.HOUSE)
ITEM
ESTIMATED
UNITS
1000
Mileage
Per Diem
Lodging
Current govemment rate
Per State Fiscal Rule
Per Stale Fiscal Rule
ESTIMATED NUMBER
OF WORK HOURS
(f)
ESTIMATED
COST PER
EMPLOYEE
174.00
0.00
182.00
84.00
20.00
60.00
$16,032.32
$0.00
$11,136.24
$5,ne.57
$935.41
$8,828.94
TOTAL LABOR
$42,709.50
UNIT
RATES
$0.445
ESTIMATED
COST
$445.00
TaD
TBD
UNITS
Miles
Day
Night
SUBTOTAL
$445.00
ACORD ~'''''I'i~:!t.t';'1,'' DATE~~M/D~~YYYY)
,.,~ 06/07/2007
PRODliCER
Aon Ri sk Servi ces, Inc of so CA Insurance servi ce~ THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY
707 wi 1 shi re Bou1evard AND CONFERS NO RlGHTS UPON THE CERTIFlCATE HOLDER. THIS
Sui te 6000 CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE
LOS Angeles CA 90017-0460 USA COVERAGE AFFORDED BY THE POLICIES BELOW.
'''ONE,(866) 283 7122
II\'SURED
Parsons Transportation Group Inc.
1133 - 15th Street N.W.
washington DC 20005 USA
FAX, (847' 953 5390
INSURERS AFFORDING COVERAGE
NAIC#
INSURER A:
INSURER B:
National Union Fire Ins Co of pittsburgh 19445
American Home Assurance Co. 19380
lNSURERC
INSURER 0:
INSURER E:
~ ""'" ~-'.' .. -,' ,. tlV'Ma ~A
THE POLICIES Of INSURANCE LISTED BELOW HAVE BEEN lSSUED 10 THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICA TED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY
PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN lS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POUC1ES.
AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR DD'
LTR INS-Rij
TYPE OF INSURANCE
A
~ERAL LIABILITY
X COMMERCIAL Gl.'..NERAL LIABILITY
X CLAIMS MADE 0 OCCUR
X professional Liability
A
A
GEN'L AGGREGA IE LIMIT APPLIES PER:
m POLICY 0 PRO- 0 we
U JECT
A
AUTOMOBiLE LlA.BILITY
;: ANY AUTO
^ ALL OWNED AUTOS
~ SCHEDULED AUTOS
X HIRED AlJTf)S
X NON OWNED AUTOS
-
-
B
GARAGE LIABILITY
R ANY AUTO
EXCESS /UMBRELLA LIABILITY
o OCCUR 0 CLAIMS MADE
BDEDUCTJBI.E
RETENTION
B
WORKERS COMPENSATION AND
EMPLOYERS'LlA.BILlTY
ANY PROPRIETOR I PARTNER / EXECUTIVE
OFFICER/MEMBER EXCLUDED?
Jfyes, describe under SPECIAL PROVISIONS
below
B
B
OTHER
POLICY NUMBER
GLl794615
ADS
GL1794617
FL
GL1794618
OR
CA8262562
ADS
CA8262561
MA
WCl180">
AOS
wc7180716
CA
wc7180724
FL
POLICY EFFECTlV
DA TE{MM\DDWY)
01/01/07
POLICY EXPIRATION
DATE(MM\DffiTIJ
01/01/08
LIMITS
EACH OCCURRENCE
DAMAGE TO RENTED
PREMISES (Eaoccurence)
nyoneperson
$1,500,000
01/01/07
01/01/07
01/01/08
01/01/08
PERSONAL &. ADV INJURY
GENERALAGGREGi\TE
S3,000,000
01/01/07
01/01/08
PRODUCTS - COMP/OP AGG
COMBINED SINGLE LIMIT
(Eanccidenl)
B,OOO,OOO
01/01/07
01/01/08
BODILY INJURY
(Perpersonl
BODILY INJURY
(PeraccidenlJ
PROPERTY DAMAGE
(Peracciden1)
AUlO ONLY - EA ACCIDENT
OTHER THAN
AUTO ONLY:
EAACC
AGG
01/01/07
01/01/07
01/01/08
EACH OCCURRENCE
AGGREGATE
X 1~~llv ~;~~~-I I~JH-
E.L. EACH ACCIDENT
E.L. DlSEASE-EA EMPLOYEE
E.L. DISEASE-POLICY LIMIT
B,OOO,OOO
Sl,OOO,OOO
Sl,OOO,OOO
01/01/08
DESCRIPTION OF OPERATIONSiLOCA TlONS/VEHlCLESlEXCT..USIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
Job# 861834; Design services for bus lanes from Buttermilk to Maroon creek Roundabout. See attached addendum for
Special clauses wording on Additional Insured, primary wording, severability of Interest and Notice of
cancellation.
A
City of Aspen, colorado
Department of Transportation
ATTN: John D. Krueger
130 S. Galena St,
Aspen CO 81611 USA
,,'" c'.
, ',"',
~
,," ">.' ..
" . ..,
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
"'~S_.1~."S.~1_S_
~
~
~
S
;;
~
;s
~
~
."
"0
:::
..
o
~
'"
"
'"
N
N
o
o
"
~
Q
Z
!l
=
"
!E
~
~
V
.
-
~
iM
~
'"
;H
~
~
~
~
-=:...
Sj
-
Attachment to ACORD Certificate for Parsons lransportation Group Inc.
The terms, conditions and provisions noted below are hereby attached to the captioned certificate as additional description of the coverage
afforded by the insurer(s). This attachment does not contain all terms, <.:onditions, coverages or exclusions contained in the policy.
INSURER
INSURE\}
Parsons Transportation Group Inc.
1133 - 15th Street N.W.
washington DC 20005 USA
INSURER
INSURER
INSURER
INSURER
ADDITIONAL POLICIES
If a policy below does not include limit infonnation, refer to the corresponding policy on the ACORD
certificate form for policy limits.
ADD'L POLICY NUMBER POLICY POLICY
INSR INSRD TYPE OF INSURANCE POLICY DESCRIPTION EFFECTIVE EXPIRA nON LIMITS
LT" DATE DATE
WORKERS COMPENSATION
WC7180718 01/01/07 01/01/08
8 OR
WC7180717 01/01/07 01/01/08
8 WI
DESCRIPTION OF OPERA rrONs/LOCATIONSNEHICLESlEXCLUS!ONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
Certificate No :
570022879504
.
INSURED
Parsons Transportation Group Inc.
1133 - 15th Street N.W.
washington DC 20005 USA
Addendum
Additional Insured:
Except as respects workers' Compensation and Professional Liability coverage and solely as
respects work performed by the named insured, the City of Aspen, Colorado, its officers and
employees are included as an additional insured but only to the extent of the named insured's
negligence.
primary Insurance:
where required by contract and where applicable, the insurance evidenced herein is primary and
non-contributing to valid and collectible coverage maintained by the Certificate Holder.
Severability of Interest:
Except as respects workers' Compensation and Professional Liability, insurance afforded applies
separately to each insured against whom claim is made or suit is brought, except with respect
to the limit of liability.
cancellation Notice:
It is a~reed that, in the event of cancellation or material change in the aforementioned
policY(les), the certificate Holder shall be given thirty (30) days prior written notice.
lO-day written notice of cancellation for non-payment of premium.
Certificate No:
570022879504