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DOCUMENT LAYOUT
THIS FILE MAYOR MAY NOT CONTAIN ALL OF THE INFORMATION
LISTED BELOW IN THE FOLLOWING ORDER
Summary Sheet
Resolution for the BOCC and/or P&Z
Ordinance for the BOCC and/or P&Z
Determination for the Hearing Officer
Administrative Determination
Staff Memo
Application
Public Notice, Acceptance Letter, Referral(s) Letter
Site Plan
Miscellaneous
Plat copies (1lx17)
PARCEL 10:12735-143-00-003
e
8/23/2007
CASE NAME:1Aspen/Snowmass Ride for the Cure 2007 Special Event Permit
PROJ ADDR:laspen/snowmass
OWN/APP:IAspen Affiliate
REP:IClaudia Curry Hill
FEES DUE:r$462
ADR:l PO Box 481 0
R:lpO Box 4810
ES RCVD:I $462 #24548
REF:1
MTGDATE REV BODY PH
IAdministr Ino
I I
I 1 I
REMARKsteter to rep 9/10/07//bj
9/10/2007
PLAT RECORDED I
VR APPROVAL DATE: I
CASE TYP: ITemporary Use Permit
CASE TYP2: ISpecial Event Permit - Minor
e
#COPIES:r---~- CASE Nolp130-07
PLNR:IMike Kraemer
C/S/Z:IAspen, CO 81612 PHN:lclaudia @komen
C/SIZ:rAspen, CO 81612 PHN:1970-379-7232
ED HOURS:I
OVER: 136
3
bj
NOTICED
DUE:!
DATE OF FINAL ACTION:
9/7/2007
PLAT (BK,PG):I
VR EXPIRES: 1
CASE TYP5:
P6:
Reso:
BOCC Otd:
HRG
HO INDEX: I
ADMIN: 1082-2007
ADIVIIN...INl.:)l;~:iI12007
9/10/07
file finders box #67
ADMINISTRA TIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN
COUNTY, COLORADO, APPROVING A TEMPORARY USE/SPECIAL EVENT PERMIT FOR THE
ASPEN AFFILIATE OF THE SUSAN G KOMEN FOUNDATION TO CONDUCT THE
ASPEN/SNOWMASS RIDE FOR THE CURE ON SEPTEMBER 8" 2007
Administrative Decision No.U-2007
RECIT ALS
A. Pursuant to Subsection 4-30-50(i) of the 2006 Pitkin County Land Use Code, the Community
Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Commercial
Use/Special Event Permit for commercial activities or special events.
B. The Aspen Affiliate of the Susan B. Komen Foundation (hereafter, the "Applicant") has applied to the
Director for approval of a Temporary Commercial Use/Special Event Permit to conduct the
Aspen/Snowmass Ride for the Cure on September 81\ 2007 from 7:30AMto 7:00PM. The race will be
held throughout the County and includes approximately 500-600 people including staff, participants,
and volunteers'. A map of the race route can be viewed as Attachment A. Closing ceremonies have
been proposed from 2:00 PM to 7:00PM at Paepcke Park. No road closures are proposed for the Event.
The route for the Race will utilize Maroon Creek Road prior to RFT A bus service beginning for the day.
C. The Applicant has provided a Certificate of Insurance demonstrating adequate General Liability
coverage (and naming Pitkin County as an Additional Insured). The Special Events Committee
including the United States Forest Service, RFT A, Colorado State Patrol, and Caucuses were made
aware of the Event. Comments were received from the Sheriffs Office, Emergency Manager, and the
Forest Service in support of the event with no objections. Other entities did not respond to the
application which implies there are no issues with the Event.
D. Liquor will be served within the City of Aspen jurisdiction at the closing ceremony at Paepcke Park.
E. The Director finds that, to the extent applicable, the application complies with the standards 111
Subsection 4-30-50(i) of the 2006 Land Use Code.
NOW THEREFORE BE IT RESOLVED that the Community Development Director of Pitkin County does
hereby grant approval for the 2007 Aspen/Snowmass Ride for the Cure Temporary Use/Special Event Permit
subject to the following conditions:
I. The Applicant shall adhere to all material representations made in, or 111 connection with, the
application, including but not limited to its Safety and Operations Plan.
2. The Applicant will provide Pitkin County Risk Management with satisfactory evidence of General
Liability insurance. The insurance shall include an Each Occurrence limit of $1 ,000,000 and a General
Aggregate limit of $2,000,000 prior to the event. Pitkin County shall be named as an Additional Insured
under the policy.
3. The Applicant shall provide the Sheriff's office and Colorado State Patrol with the route for the event
and have proper personnel in place for Hwy 82 crossings.
4. The Applicant shall contact the Emergency Manager for Tipsy Taxi training and receive ride vouchers
for participants who are unfit to drive after the closing ceremonies.
5. Prior to commencement of the event, the Applicant shall provide the Pitkin County Sheriffs Office with
the radio frequencies, satellite phone numbers and all other contact infonnation in the event of an
emergency.
APPROVED this l~ day of September, 2007
(t6-V\.u\, cU ~~~
Cindy Houben
Community Development Director
PID# 2735-143-00-003
P 130-07
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PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION
Please answer the following questions in detail. If an item does not pertain to your
activity/event, please mark it uN/A."
1. Name of event/activity: Si )c; 6A1\ a.. ~ tA-<f-lW\.- t~...-'-~-?o;[ ~
2. Location of event/activity: J< nck- f tit-rlc:.... ~ ~ t ~ fJ ~~ ~
3.
Type of event/actkity~parade, ass~ply, sporting event, filming, etc.): ~
1F="l/V\.6L ~Ct-t-S,~tZ: A~ VK4..- (J?:.~~-p .
.../
If the event/activity involves movement (e.g., parade, foot race), describe the route,
including starting and dispersal locations, and attach a map.
4.
Name of applicant (sp'onsQring,or9anization/event coordinator): _
A'7()~_ iA-.cs,l.(IA..~ f9i-~LJg~<3v~~rLk4V,~
Address: - f 0.' ~f) ~ 11.~ tt> , l4>c; ~<"/'-- ; C _f) f(/f"" I ;;i.
Phone(s): I '7-0) Ct,?/J - 0;2. ~tJ
E-mail: ('1_~~@ t<t~~~f~"lZ:C!3
Name and title of per~n primarily r sponsible.f9r oversight of eV nt/activity:
('A~ ("AN' ltt . . ~
Address: .v a). .~ () /2-
Phone(s): ~ '?1=fQ-..?-2- ~;l
E-mail: ~l.tu.~~.<I)./~fA..e.?~.fi~
Cell phone, radio frequency' or other means of contact during the event/activity:
~:+4" =1- CTl ~ :1
- --
5.
Date(s) of event/activity:
3-1' () i--P~M ,~ Zt 1 ~tJ t) '=l-
, .
Starting time(s):
Ending time(s):
~..~[) ~
-:::y'~'''/.i V'Yl
. .
6.
Number of people involved (includi~ participants, staff (including volunteers), and
spectators): SOO - ('p t'0
If you will be using volunteers, what type of advance training..will they be receiving and
when? j)t.J [Ovv~ tA-,d l- '^O--t~ t!,,4.- i-1C:t-tA--c, ~ ~__ ~ ~"r(/J/I.- *~--.---
V~~Uc. ~~ ~~~~~;.Yli LwJ
17 ~~ \ _,_
7. Will you provide notification of the event/activity to the public and/or to adjacent/affected
property owners? V.IJ. 4 If YES, de~ribe who you will notify, when, and how: _
...W,P wt [( ~ o..{'/'- (.Jl... \AI ~~.,d/l '~"""rL Mbr-ll-f't0
~~ <i- ~ //'&7 hl- ,^1'~~ r~ ~J.. tn lX! t/\JI_~t:', tU
~
000001 of li
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8.
Are you planning to erect temporary structures or tents? If so.... describe location, size,
purpose, and iftheywillbe heated/air conditioned: -!....~ t..V-ll~C~~~
_+-~~~ a..."t k,.,d,. 1~4rfc-, 0,,--.....- -::J- ~A, <:.
. ltv~/LM I o;x-i(/ fC>~tJp ~ { +al)~_- ~~ Z-- r~5
9.
Temporary structures shall conform to any and all applicable building codes and other
County regulations. The applicant shall obtain any required building permits from the
County Building Department. If a tent is to be erected, the Fire Marshal shall be
contacted to complete a life safety inspection prior to the event.
Do you require ~Iectric.ity; if so, what is the source of your electric power? 1 k l7YL ly
~t~v-rv.; 0l f-p L 5. I"rr 1?1?c.k fO-v~ ey,v-O 1 J)o ~ JS" l ~ e ~
Temporary electric power connection(s) shall conform to any an-d all applicable electricffl
codes and other County regulations. The applicant shall obtain any required electrical
permits from the County Building Department.
Will tQere be amplified sound, music, or fireworks? If YES, please describe: LU (' ~
-LJ-ll ( lA-~v t.- (L I{v~ ~* -ylte./ f turK
If fireworks are planned, the applicant shall obtain approval and a permit from the
applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on
Noise Abatement(Code Title 6, Chapter 6.36).
Will any food be sold? rI\ J 0 If YES, the applicant will be required to submit an
Event Information Application to County Environmental Health. Applicant may also be
required to submit an Event Coordinator's Application and, in connection with its food
vending, applicant shall submit, or require each of its independent caterers to submit, a
Special Event Food Service Application to County Environmental Health.
10.
11.
In connection with sales transactions, applicant may be required to have a CO Standard
Sales Tax License or CO Special Event Sales Tax License. Contact the CO Department
of Revenue for information.
12. Will you be providing portable toilets and/or hand-washing st~tions? ~ If so, where ,
will they be located and how many will be p,rovided? l.J}p CUt- II 1M ,k f,+fAL~" ~
~dA ~ f).~/~~ WoL5>h. j a. JJ,,~-t rf~; If ~"i"X"\..f
13.
Name, title, address, e-mail and telephone number(s) of person responsible for clean up:
c....tQA~'''O,M2_, ~ .>f~dA, - J 14- ~~ "3~.
C'(OA1&...e--e.~~""". e~ .
Will beer, wine, or other alcoholic beverages be dispensed at your event? V t:.. ~
If YES, complete Attachment D and contact the County Clerk & Recorder's Office to
determine if you need to obtain a State of Colorado Special Event Liquor License Permit.
2
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14.
Are you requesting use of any County properties (e.g., parks, trails)?
please specify:
100
If YES,
15.
The County may require applicant to post financial security to ensure
restoration/revegetation of County property.
Are you requesting road closures? nJ~ If YES, please include date(s) and times:
Road From To . Date
Road From To . Date
If road closures are approved, the permittee will be required to publish notice of the
closures in local daily newspapers at least 2 days prior to the closures.
16.
If you do not require road closures, will your evenUactivity use any public or private
roads? 'It,~ If YES, describe; ~l'V\.~~/L. A:&.. 9-~J~ ~B: 5v A-.t'Vl ... 1..11 n
('~--f 1,./ (!_~ ~J.4 U'.~C)- et: ~/' ~ OIaJl r-.~t_:I::-tK..A_ I '~rUS h~
(vtJ(7~ (?-I/,~~JC-j ClI ~ Sn,(Jl/JIY'c.-'"
1"1 '?~ {-
- -
17.
Where will you Rrovide parking?
~
Number 0 spaces available at each location:
18.
Describe any arrangements made for towing illegally ~d vehicles: _L IA
t;VetY\1!./ Th<..- Ce....r-5 ~V\X.r t,b-L -rr::- ~{"'J:"yaLL 5T ru')/J',O
Will shuttle service be provided? A-- If YES, describe shuttle service (including
hours of operation) and methods to be used to encourage us,e of IflJblic traniit: 1/
rVltllC/~~sd-iG enC/'),~ I.~ ~~ M--.1~~
(~~ ~I"L.-~\h f-n "I ,.~., ~ - -
19.
. .
Describe traffic control measures to be-instituted: A e.sf l'.(-~<=-e-' U>uL")iL
l~ 1-""',,'-,'<-- A;!r eOn""'" rv,,~~ 'C,'t 14.'-- w...~ !?2....ii~
~~~(tJ 1:i.~y..yq2--@<;t^ S' ~~ ,$~I~~~
20.
Ii- provided for security, End traffic a.nd parking control?
( ~j , 4J~ /1 -Ft&vSl..-\.
.:- . O. r~,r {?,..LrLC. ~~
1~ 5C-6~ r -,;1....- ~~
Identify any subcontracted security and traffic/parking control service providers (name,
address, contact person, telephone number(s), an~ e-mail): ,
1>~ I/'f\t ~ c;wt p.p ~~\ 1 ~~ ~rz.nJ~ (J. JlI.P ..
~~r~~:t- _ ~~/"h:::- .
Law enforcement seNices will be charged out at the current hourly rate established by
the Sheriff's Department and ONL Y if resources permit. The Sheriff reseNes the right to
place officers and staff at the event, at the permittee's expense, if deemed necessary in
the interest of public safety. For further information, contact the Sheriff's Office.
How many personnel will
J.!J ~ lA.JL I
~,.. t{
21.
How many and what size vehicles and equipment do you plan to use to stage the
evenU~vity? Please provide the location for staging of,flll vehicles and equipmen!. _
. I '^L~ - I~ ~ f;' 54~ LA y~~ Lfrt3l1J,)t~
~,' \S i ~ fr>-..1.d'!.r ~ut9tJf' 5. 11A - !' V~
~__ ,,.. 9/_1 H;) 1"'''':'- v..Lc::..(
" ,..- ,- ----
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22. Are you planning to use fixed wing or rotor wing aircraft for any aspect of the
event/activity? If YES, please describe: If' ) n
II v V'
23. Describe any special requirements or aspects of your event/activity that have not been
covered above:
*** ALL APPLICANTS: Please complete the attached Safety and Operations Plan
or provide a separate document containing all of the required information (see
Attachment A). A Safety and Operations Plan is required for planned events/activities
because the emergency service infrastructure is funded by the Pitkin County taxpayers
to offset unplanned events that pose a threat to life and property. As a result, any
demand for services generated by a planned event/activity should be alleviated ahead
of time by the event sponsor or organizer. The posting of financial security, in an
acceptable form, may be deemed necessary by the Pitkin County Sheriff's Office
upon review of the Safety and Operations Plan.
I certify that I am an authorized representative of the applicant, ,SVC; ~~ -f-~
~~ (J~ and have the power to execute this application on behalf of the above-
named organization. All of the above statements are true to the best of my knowledge,
information and belief. I acknowledge that any Temporary Commercial Use/Special Event
Permit that I receive shall be subject to the following terms and conditions, in addition to those
specified in the Administrative Determination/BOCC Resolution granting the permit:
A. The County may revoke a Temporary Commercial Use/Special Event Permit prior to or
during the event if the permittee violates any of the conditions of the permit.
B. The County may require the permittee to participate in a post-event debriefing with
referral agencies, affected citizens and other interested/involved parties to address
issues that arose during the event.
C. The County may require the permittee to post financial security to ensure compliance
with any of the conditions of the permit.
D. If a major incident or emergency occurs in the County during the event, the Sheriff
reserves the right to remove any and all emergency medical, fire and law resources from
the event.
E. The permittee shall adhere to all representations made in the application and in public
meetings.
g~~~U~~
Title
Signature of Authorize
of Applicant ~
elw~:c>(1)~~U
Print Name .
P"O~~&'IZ). ~~JCLJ9'I[,I2-
Address ...
4
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ACORD
e e
CERTIFICATE OF LIABILITY INSURANCE
DATE 8/14/2007
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE INAIC #
INSURER A: The Burlington Insurance Co. j
INSURER B: i
INSURER C: i
INSURER D: ~
INSURER E: ~
TM
PRODUCER
Heritage General Agency, Inc.
9250 E. Costilla Avenue, Suite 650
Englewood CO 80112
INSURED
Komen Aspen
P. O. Box 4810
Aspen, CO 81612
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY
PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR r,DD'L I rOLlCY EFFECTIVE rOLlCY EXPIRATION
L TR lNSRD TYPE OF INSURANCE POLICY NUMBER DATE (MM/DDIYY) DATE (MMIDDIYY) LIMITS
GENERAL LIABILITY lEACH OCCURENCE $1,000,000
- UAMAbt= I U Kt:.N I t:.U
X COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrance) $100,000
A X ICLAIMS MADE IB:JOCCUR 251 B002455 08/19/2007 09/09/2007 MED EXP (Anyone person) $5,000
PERSONAL & ADV INJURY $1,000,000
GENERAL AGGREGATE $1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/ Excluded
rlF nPRO' nLOC OPS AGG
X POLICY JECT
IAUTOMOBILE LIABILITY COMBINEO SINGLE LIMIT
~
JANY AUTO (Ea accident)
~ ALL OWNED AUTOS BODILY INJURY
- SCHEDULED AUTOS (Per person)
- HIRED AUTOS BOOIL Y INJURY
- NON-OWNED AUTOS (Per accident)
- PROPERlY DAMAGE
I (Per accident)
FfGE LIABILITY I ~UTO ONL Y-EA ACCIDENT
ANY AUTO OTHER THAN EA ACC
UTO ONLY: AGG
~" ""'U~ I EACH OCCURENCE
OCCUR DCLAIMS MADE AGGREGATE
DEDUCTIBLE
RETENTION
f'''''' 00."'''''0' '" IWC STAT LIMITSI IOTHER
EMPLOYERS' LIABILITY E.L EACH ACCIDENT
NY PROPRIETORlPARTNERSHIPIEXECUTIVE
OFFICERiMEMBER EXCLUDED? EL DISEASE. EA EMPLOYEE
If yes, describe under
SPECIAL PROVISIONS below E.L OISEASE ' POLICY LIMIT
r~" /2518002455 108/19/2007 109/09/2007
A Liquor Liability Icommon Cause $1,000,000
Aggregate $1,000,000
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
Special Events: VIP Ride 8/19/2007; Ride for the Cure 9/7/2007 to 09/08/2007
Certificate holder is an Additional Insured
CERTlFICA TE HOLDER:
10-day notice for non-payment
CANCELLATION
Susan G. Kamen fat the Cure and
The Aspen Affiliate of Susan G. Kamen for
th Cure
5005 LBJ Freeway, Suite 250
Dallas, TX 75244
, 000005
SHOULO ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE INSURER. ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
M. Nye
ACORD 25.5 (2001108)
Copyright ACORD CORPORATION 1968
~llsanG. .f I
KQ!!'l111e ..
Safety and Communications Plan
for
The Fourth Annual Aspen/Snowmass Ride for the Cure
Saturday September 8, 2007
Revision Change History
. REV-NO. T--DATE-~I
BY
-
CHANGE
1.0
1.1
1.2
1.3
4 Aug 04 I
14 Mar 05 I
I
I
I
I
I
I
I
I
17 June
2005
26 April
?006
Joe Tumminaro,
K6JFT
Joe Tumminaro,
K6JFT
Joe Tumminaro,
K6JFT
Joe Tumminaro,
K6JFT
Initial release.
Updates for 2005
Title Change, formatting changes; cleanup
Date Changed for 2006
._-~
.
OOOOnG
Created on 5/23/2007 2:58 PM
_\USCIrlG. ~,~
/wmen "'1'
....-cure
Safety and Communications Plan
for
The Fourth Annual Aspen/Snowmass Ride for the Cure
Contents
I ntrod u cti 0 n ......................,........................................................................................,................... . . . . . . . . . . . . .. 0
Purpose. ................ .............. .............. .................................................... ........................................... ........... 0
Background....................................... ......................... ...... ............................ .................................... ........... 0
Organization and Responsibilities............. ....................................................................................... .......... 0
Organization.................... ......................................... ..................................................................... .......... 0
Responsibilities .................................................................................. ............................................. ........ 0
Policies ......... ...................................................................... ................ ............................ ......................... 0
Procedures ...................................... ........................................................................................................ 0
Special Procedures: Lost Children...................................................................................................... 0
Equipment Requirements...................................................... ..................................... ....... ....... .................. 0
Equipment Requirements....................................................... ................................................... ................. 0
Sources......................... .,....................... ........:............................................................ ................... ......... 0
Equipment and Facilities Required.................................. ...................................... .......................... ....... 0
Government Radios........................ .,................... .............. ................................................... .................. 0
Volunteer Provided Equipment............. .,.............................. .................... .............................................. 0
Borrowed Equipment........ ..... .................... .... .,..... ................................................................................... 0
Authorized Operational Radio And Communications Nets ........................................................................0
Administrative Radio Net...................................................................... ............................................... 0
Safety and Communications Unit Staffing Assignments ....... ............ ........... ........... .......................... ......... 0
Missing Person Information Form........................................................................ ....................................... 0
Communications Checklist .................................................................... ..,.............................................. .... 0
Operations Checklist................................... .................................................. .............................................. 0
Personnel List.............................................................................................................................. ............... 0
Z. 00000: \.
Created on 5/23/2007 2:58 PM
4
i2omen""'1
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Safety and Communications Plan
for
The Fourth Annual Aspen/Snowmass Ride for the Cure
Introduction
The Fourth Annual Aspen/Snowmass Ride for the Cure Bike Race will start at 7:30am on Saturday
September 8, 2007. The event is based around a 1 OO-mile bike race that runs through Castle Creek,
Maroon Creek, Woody Creek Snowmass Village and Old Snowmass. The race begins and ends at
Paepke Park in Aspen. An all-day, family-oriented event, with an expected attendance of about 500.
Intr- agency communications is required between various government, public safety, and private
agencies at the event, along with various other public safety activities that involve communications.
Purpose
This Safety and Communications Plan provides guidance in the establishment, use and operations of all
communications systems used during the event. Communications will occur via the use of commercial,
government, and Amateur Radio circuits. This plan includes "guidelines" for the use of radio nets and
individual responsibilities, and assigns radio designators and call signs. This document includes details
on frequency assignments, which may change as needs and equipment vary. Changes are added to
the plan as they occur and as time allows before the event.
The operative directive for this event will be innovate, adapt and overcome problems as they occur.
Background
Communications at the event is via voice circuits employing the use of several different radio nets as
established by a particular group or agency for its exclusive use. Because the radios in use operate on
differing frequencies, channels, bands, and seNices, the need for a net control station ("NC" for Net
Control) to coordinate between the seNices is immediately apparent.
Communications between two different groups requires the use of additional radios, telephones, or
runners to ensure coordination. In some cases there is unnecessary duplication of equipment, or an
overload on certain individuals who must listen to three or four different radios. This overload
necessitates the need for several radio operators at the NC.
Agencies or groups, which bring their own communications to the event, include:
· Aspen Police Department
· Private Security Service
· Emergency Medical Services (event First-Aid Station and Ambulance services)
· Aspen Fire Department
Although each of these agencies sometimes find the need to communicate with each other,
communications systems compatibility can be problematic. Communications at this event can
sometimes be marginal and inflexible. Several critical functions/individuals may have no immediate
communications capability.
The Amateur Radio SeNice has numerous discrete communications channels available for specific
functions. Amateur Radio and the use of additional administrative frequencies facilitate enhanced
flexibility in communications; permit immediate responses to emergencies, and significantly enhanced
public safety.
The communications unit describes herein does not suggest it can replace commercial communications
facilities, nor attempt to compete with emergency seNices. Rather, it seeks to significantly enhance
capabilities, including providing trained operators employed as "dispatchers" on Amateur, private and
public safe." and administrative nets during the event.
000008 ,.,
Created on 5/23/2007 2:58 PM
~1I.SClnG, ......li
/(Omen l'
....cure
Safety and Communications Plan
for
The Fourth Annual Aspen/Snowmass Ride for the Cure
Organization and Responsibilities
Organization
This plan is staffed by Ski Country Amateur Radio Club along with Amateur Radio operators from the
surrounding area. The Safety Communications Unit (SCU) provides assistance to Public Safety
functions and to other parts of the event organization without regard to agency or assignment.
Responsibilities
The Safety Communications Unit is responsible for coordinating overall communications at the event,
especially assuring that there are firmly established links between all agencies and operational groups
(Le., Police, Fire, Private Security, etc.). Safety Communications may provide technical support, as
needed, to ensure reliable communications among all agencies. The Safety Communications Unit's
basic responsibilities of Communications include, but may not be restricted to the following tasks:
a. Establish a centralized communication site, which provides communication capabilities on all radio
frequencies in use. This includes all local government agencies that are or might become involved in
any activities.
b. Provide communications support, as requested, to all local government agencies responding to
incidents on the field. This support includes communications to facilitate interagency liaison and to
operate as Incident Communications and Command Center for agencies involved in the event.
c. Functioning as a Net Control Station (NCS) for event Amateur Radio Units.
d. Coordinate communications with all other groups and agencies at the event and conduct periodic
checks of all nets during the event.
e. Coordinate the use of any "borrowed" frequencies or facilities maintained by government or private
organizations. This may include repeater sites, towers, or special equipment.
f. Publish a list of assigned radios and Tactical call signs for all non-government communications nets
to include all land-line and non-radio facilities.
g. Monitor all communications nets to ensure proper operation of equipment, and correct procedures
by operators. Passing information to the Event Manager of any problems with event services,
Policies and Procedures
Policies
1. The Safety Communications Unit shall provide basic communications support to the event by
establishing a central communications center. It shall be responsible for identifying and coordinating
communications with all other agencies and organizations involved with the event. This may
include, but is not restricted to:
. Aspen Police Department
. Aspen Fire Department
· US Forest Service
· Private medical personnel
oooong
Created on 5/23/2007 2:58 PM
'i(o'H'ien,f Safety and Communications Plan
'''.cure' for
The Fourth Annual Aspen/Snowmass Ride for the Cure
. Private security
. Amateur radio
. Event Administration
. Mountain Rescue
. Other volunteer organizations
Refer to Communications Frequency Plan on pages 10 and 11.
1. The Safety Communications Unit shall maintain contact with all agencies on all frequencies
throughout the event either through routine business traffic or periodic communications checks.
2. Unless specifically requested, the Safety Communications Unit shall not initiate traffic on any
government communications nets unless directed to do so, or called by the other agency (radio
checks excepted).
3. The Safety Communications Unit becomes the net control station during major emergencies until
relieved by proper government authority.
4. Communications involving public safety and with public safety agencies shall have precedence over
all event administrative communications.
5. Safety Communications shall monitor all communications nets and provide technical assistance as
required to correct equipment malfunctions or coordinate with other net control stations in assisting
radio operators in learning correct radiol communications procedures.
6. The Safety Communications Chief shall ensure that all Amateur Radio personnel have Amateur
Radio licenses and that Federal Communications Commission Regulations are followed within the
Safety Communications Unit.
Procedures
1. So far as communications relate to safety and well-being of the general public and participants at
the event, the Safety Communications Chief reports Incident Commander, as applicable, and works
closely to ensure proper and effective communications with all other agencies,
Note: In all cases, instructions from the Public Safety Incident Commander (Aspen Fire or Aspen PD)
shall take precedence.
2. At the pleasure of the public safety Incident Commander, the Communication Unit personnel shall
operate as "dispatchers" on behalf of the public safety agencies serving the event.
3. SCU personnel shall coordinate communications between the entities identified above under
"Policies."
4, Safety Communications unit shall be via VHF and UHF radio channels as identified in the Safety
and Communications Plan on page 11.
5. All traffic shall be logged for the event. Logs will be made available to any interested, official agency
within 5 days of the conclusion of the event and shall be appended to the After Action report to the
Incident Commander.
6. Volunteer and paid Private Security personnel shall report in to the Safety Communication Unit's
Command Post, both when coming on and going off duty.
OOn~10
Created on 5/2312007 2:58 PM
~1I~lln (i, t!
/wmen-r
'-'"cure'
Safety and Communications Plan
for
The Fourth Annual Aspen/Snowmass Ride for the Cure
7. SCU personnel will provide logistic support for the event administrators by issuing and tracking
commercial"event" radio equipment. No radio will be issued without both authorization by the event
management and with identification from the issuee.
Special Procedures: Lost Children
Lost children will be broken down into two classifications for reporting purposes:
· Missina Child (parents are reporting a child is missing)
· Found Child (a child is reporting it can't find it's parents)
The Safety Communications Unit will broadcast over all nets, the description of all missing or found
children as soon as reported and possible.
As required, the Safety Communications Unit will record reports of lost or found children. Reports shall
be forwarded immediately to FC (NCS). To further expedite this traffic, the following procedure shall be
followed:
1. The Safety Communications Unit radio operator encountering the lost or found child incident, shall
collect a description of the child and record it on a Lost Child Report form, provided for that purpose
by the Safety Communications Unit (see on page 14).
2. The Safety Communications Unit radio operator taking the information, will immediately report to
NCS, that they have a Lost/Found Child to report and ask to advise when ready to copy the personal
information.
3. The reporting Safety Communications Unit operator will read the written information, already
collected, to NCS, and confirm NCS copied it accurately.
4. FC will broadcast the description of the Lost/Found child as a Priority Message on all radio circuits.
GOOOl1
Created on 5/23/2007 2:58 PM
~Iuanr.. ,.,,,9 Safety and Communications Plan
I<omen _ for
''''cure-.'
The Fourth Annual Aspen/Snowmass Ride for the Cure
Aspen/Snowmass Ride for the Cure
Communications Net
Private
Security
Event
Admin
Mountain Command Aspen FD
Rescue (FC/NCS)
Fire 1
Com man de
Amateur (IC)
Medical
Radio
000012
Created on 5/23/2007 2:58 PM
l(omenN~f
"'.cure ...'
Safety and Communications Plan
for
The Fourth Annual Aspen/Snowmass Ride for the Cure
Equipment Requirements
Sources
Equipment should be available in time to install and test before the event.
In some cases, highly technical items may be required. SCU members are expected to operate such
equipment. Also, SCU members shall provide their own 2 Meter portable Amateur radio equipment and
are fully expected to be able to program their equipment without assistance and are expected to bring
batteries sufficient to power their equipment for the duration of their shift at the event.
Equipment and Facilities Required
The following equipment and facilities are required:
. Communications van.
. One portable event administrative radio, complete with spare battery and battery charger.
. Portable/mobile radios, programmed on event Amateur frequencies.
. Radios programmed with the police agency frequencies anticipated to be used.
. One radio programmed with the fire agency frequencies anticipated to be used.
. One portable Private Security agency radio, with spare battery and/or charger.
. One class'uA" land-line telephone or cellular telephone (with power supply) for use at the
communications center (FC/NCS).
. As required, either shore power, generator, or battery for the radios, to last each full event day.
Government Radios
Because the SCU lacks general access to equipment programmed to public agency channels, the
public safety agencies at the event may need to provide ARES with the required government radio
equipment for use at the event
The private security agency will provide the Communication Center with a radio to facilitate
communications between their agency and other event agencies and organizations.
Volunteer Provided Equipment
Special purpose equipment and equipment requiring special licenses should be provided by the
volunteer. .
· Amateur band radios
· Fixed antennas
· Antenna stands
· Coaxial cable
· Special batteries or power supplies.
0000l~.
Created on 5/23/2007 2:58 PM
Sl/.~(lnt;. ..",g.
Komen'
""cure
Safety and Communications Plan
for
The Fourth Annual Aspen/Snowmass Ride for the Cure
Borrowed Equipment
In some cases, volunteer groups will not have access to communications equipment that operates on
government frequencies. There also may be some specialized support equipment, which will make
operations much easier. These might include tables, chairs, etc
Authorized Operational Radio And Communications Nets
Only those communications nets authorized by this plan may operate at the event or function as a part
of the. Tactical Call signs will be assigned by the Communications Chief to avoid confusion, should any
of the nets be merged during a major event. Generally, customary call signs for Government Agencies
will be used unless there is a conflict. A radio channel designator chart follows the narrative portion of
this section (see page 11).
The Safety Communications Unit will monitor all frequencies in use and will coordinate agencies on
separate frequencies as needed. The Safety Communications Unit will transmit on government
frequencies for: .
. Facilitating communications between police, Fire, private security and Medical
. When called/requested by the parent agency.
. When coordinating an emergency operation.
. Passing traffic between agencies as required/requested.
Key organizations will be provided with one "administrative radio," as available, to assist in reducing
radio traffic on emergency and Amateur frequencies.
The Communications Chief may direct certain users to change frequencies to reduce the level of radio
traffic on anyone frequency, or to facilitate the management of an emergency. For example: if
Emergency Services become involved in an incident requiring continuous, uninterrupted access to the
radio, the Communications Chief will require all other radio users to use an alternate channel on the
Amateur net.
Administrative Radio Net
The administrators and organizers will manage their own radio channels. The Command center.
(FC/NCS) will monitor the event primary channel for purposes of relaying public safety information
and coordination questions that might come in to the Command Center via Amateur Radio channels.
In behalf of the event, the Safety Communications Unit will issue and track event administration radios
at the communications van/Logistics Center. In all cases, before Communications personnel will issue
radios, event volunteers will need to fulfill the following:
. Be authorized by event managers, to be eligible for a radio.
. Present some form of identification.
Note: During an emergency, Command (FC/NCS) may, as necessary, take charge of the net.
000014",
, .
Created on 5/23/20072:58 PM
su.\anfi. ._t!
Komen f
'-'-cure .,
Safety and Communications Plan
for
The Fourth Annual.Aspen/Snowmass Ride for the Cure
Communications Checklist
~m I ACtiOn_
~termine basi~ommunications requirements for the event.
2 Identify other agencies or groups which will be operating at the
event and the type of communications used.
3 Determine the type of facility required to support the
communications mission.
4 Determine sources of equipment and personnel. Initiate recruiting
activities.
5 Coordinate with all other agencies assigned to the event or
anticipated to be present:
. Aspen Police
. Aspen Fire
· Mountain Rescue
· Emergency Medical Services
· Private Security
. private medical services
6 Assign personnel.
7 Develop duty rosters, to include assignments for set-up and tear
down. Adjust as necessary.
8 Prepare, publish, and distribute a Communications directory that
lists agencies served, non-government radio nets, and landline
facilities.
9 Set up all facilities before the start of the event and test all
equipment. Inspect facilities and conduct communications checks
periodically.
10 Provide training, as needed, to all personnel operating on the SCU
and Administration Net.
O()OOl~
Rev 1.3 April 2006
r Date TBYl
Completed I I
I I
Page 0
I<OIr;eri...f
"'''''cure ,'~..~
Safety and Communications Plan
for
The Fourth Annual Aspen/Snowmass Ride for the Cure
Operations Checklist
[It"em I Action By
1 Monitor all communications nets and coordinate with other agencies to
assure efficient operations and avoid confusion and duplication.
2 Provide immediate information to the Safety Communications Chief on the
status and location of all on-duty SCU personnel.
~I
3
4
5
Provide assistance to any agency requesting help as resources permit.
Periodically monitor event operations and modify them as needed.
Continually monitor safety practices and take immediate corrective action
as needed.
Ensure that the Communication Center maintains a log which describes
any activities on the communications nets and any communications with
other agencies.
Maintain a staff log and volunteer assignment log. Make sure that all
volunteers who work have the opportunity to participate in the food service
provided.
At the conclusion of the event, ensure that all equipment is recovered or
accounted for and that all facilities used are in an equal or better condition
than when received.
Complete After Action Reports. Include recommendations for
commendations for outstanding service.
6
7
8
~
.' .
,000016
Rev 1.3 April 2006
Page 0
,;lJ.~anG. ,"':<(#- Safety and Communications Plan
I<omen' for
""cure
The Fourth Annual Aspen/Snowmass Ride for the Cure
Personnel List
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DATE 8/14/2007
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE INAIC #
INSURER A: The Burlington Insurance Co. I
INSURER B: J
INSURER C: J
INSURER D: ~
INSURER E: ~
ACORD
CERTIFICATE OF LIABILITY INSURANCE
TM
PRODUCER
Heritage General Agency, Inc,
9250 E. Costilla Avenue, Suite 650
Englewood CO 80112
INSURED
Komen Aspen
P. O. Box 4810
Aspen, CO 81612
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY
PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.
AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR IADD'L I rOLlCY EFFECTIVE rOLlCY EXPIRATION
L TR INSRD TYPE OF INSURANCE POLICY NUMBER DATE (MM/ODIYY) DATE (MMIDDIYY) LIMITS
GENERAL LIABILITY EACH OCCURENCE I
UAMAl;c I U r(cl~ I CU I
X COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence)
A X CLAIMS MADE 1E:]0CCUR 251 B002455 08/19/2007 09/09/2007 MED EXP (Anyone person) f
PERSONAL & ADV INJURY I
GENERAL AGGREGATE I
GEN.L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/ I
nR~ nLOC OPS AGG
POLICY ECT .
UTOMOBILE LIABILITY COMBINED SINGLE LIMIT I
ANY AUTO (Ea accident)
ALL OWNED AUTOS BODILY INJURY I
SCHEDULED AUTOS (Per person)
HIRED AUTOS BODILY INJURY I
NON-OWNED AUTOS (Per accident)
PROPERTY DAMAGE !
I (Per accident)
R'GE LIABILITY ~UTO ONL Y-EA ACCIDENT
ANY AUTO OTHER THAN EA ACC J
AUTO ONLY: AGG
~" ,."U~ f" 000","" I
OCCUR DCLAIMS MADE GGREGATE I
DEDUCTIBLE
RETENTION J
['~" OOM'"'' "0N~' IWC STAT LIMITSI IOTHER
EMPLOYERS' LIABILITY E.L. EACH ACCIDENT I
Y PROPRIETORIPARTNERSHIPIEXECUTIVE I
OFFICERJMEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE
If yes, describe under. E.L. DISEASE - POLICY LIMIT I
SPECIAL PROVISIONS below
r" /2518002455 108/19/2007 109/09/2007 I
A Liquor Liability /common Cause
Aggregate
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADOEO BY ENDORSEMENT/SPECIAL PROVISIONS
Special Events: VIP Ride 8/19/2007; Ride for the Cure 9/7/2007 to 09/08/2007
Certificate holder is an Additional Insured
CERTIFICATE HOLDER:
10-day notice for non-payment
CANCELLATION
SHOULD ANY OF THE ABOVE OESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
LEFT, BUT FAILURE TO 00 SO SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
Susan G. Kamen fat the Cure and
The Aspen Affiliate of Susan G. Kamen for
th Cure
5005 LBJ Freeway, Suite 250
Dallas, TX 75244
ACOR1ttm61 g
M. Nye
Copyright ACORD CORPORATION 1968
$1,000,000
$100,000
$5,000
$1,000,000
$1,000,000
Excluded
$1,000,000
$1,000,000
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COMMUNITY DEVELOPll.T DEPARTMENT
130 South Gal Street
Aspen. Colorado 81611
(970) 920-5526
Pitkin County
Land Use:
Board of Adjustment
County Land Use Code
Flat Fee
172
159
174
162
169
160
175
210
LUCOl
193
194
208
198
190
209
206
Zoning and Sign
Public Notice+
Planning Enforcement
Hearing Officer
Referral Fees:
Airport
County Clerk
County Engineer
Environmental Health
Historic
Housing
Land Mana,c;ement
Redstone HPC
Wildlife Onker
Building Fees:
170 Board of Appeab
105 Building Permit
120 Electrical Permit
195 Energy Code Review
115 Mf'chanical Permit
150 Plan Check
110 Plumbing Permit
130 Reinspection
152 A VFD Fire Marshal
158 BFD Fire Marshal
155
165
PZ005
185
IS
161
B1202
Bl203
EH025
Other
Other Fees:
U St' TeL\:
Copy
Master Plan Copy
Park Dedication
GIS Requirements
Housing Impact Fee
Road Impact Fee
School Impart Fee
Air Quality Impact Ft'e
TOTAL
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