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Home My WebLink Aboutpitkin.planning.246732800000 (2007) DOCUMENT LAYOUT TillS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat copies (1lx17) PARCEL ID: 12467-328 DATE RCVD: I 7/6/2007 #COPIES:J1 CASE Nolp103-07 PLNR:I Mike Kraemer CASE NAME:!Gore-Tex TransRoc::kies Run (2007) Temporary Commercial Use/Special E PROJAD~R:I OWN/AP~:ITransRockies US IN t REP:IAaron McConnell FEES; DUE:I$1 ,344 ADR~28150 N Alma School ADR:1805 11th Ave SW Ste FEES RCVD:I$1 ,344 #24180 REFERRALS 1 n/a I i M~G DATE BYlbj NOTICED REF:I REV BODY PH - IAdministr Ino I I I I I REMARKsreter to rep 8/13/07/1bj I CLOSED::19/18/2007 BY: Ibj , PLAT (BK,PG):I VR EXPIRES:l CASE TYP5: CASE TYP6: CASETYP7: PLAT RECORDEOI VR APpROVAL DATE: I CASe tyP: ISpecial Event Permit - Major CASE TVP2: ITemporary Use Permit CASE tyP3: I CASE 'tvP4: I I ! Date Scanned: File Location: C/SIZ:IScottsdale,AZ 8526 PHN:laaron@transroc CfSIZ:ICalgary, AS T2R Oe6 PHN:118773733376 ALLOCATED HOURS:I 7 0/0 OVER: F.8 oue:l DATE OF FINAL ACTION: I BOCC Reso: I BOCC Ord: I PZ: I HRG OFF: I HOINDEX: 1 ADMIN: l083-2007 ADMIN INDEX: 12007 9/13/2007 9/18/07 file finders box #67 ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING THE TRANSROCKIES SPECIAL EVENT FOR SEPTEMBER 16th _ 20th Administrative Decision No.8.3..-2007 RECITALS A. Pursuant to Subsection 4-30-S0(i) of the 2006 Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Commercial Use/Special Event Permit for non-commercial activities or special events. B. TransRockies Inc. (hereafter the "Applicant") has ~roposed a multi-day, multi-jurisdictional event consisting of a running race from September 16th - 20t. The race will occur from 8 :00 AM to 6:00 PM daily with opening and closing ceremonies from 6:00AM to 9:00PM and will involve 110 participants with 150 supporting staff. C. A Special Event Committee Meeting was held on July 26th, 2007 to discuss the proposal which included discussion of the race route and equipment/vehicle access and staging. The Committee brought to the Applicant's attention the impacts of the event to: (I) the Woody Creek and Frying Pan Caucus, (2) wildlife in the Hunter Creek/Sunnyside area, and (3) established hunting seasons. Apprised of these impacts, the Applicant subsequently submitted an addendum to the proposal for use of the Rio Grande Trail in effort to avoid these sensitive areas. With this request, the Open Space and Trails Board was engaged into the review process and issued a vote of approval with conditions for the use of the Trail for September 20th. The route can be viewed as Attachment A. D. In addition to the Special Events Committee meeting, the application was referred to Aspen Ambulance, Colorado Division of Wildlife, Woody Creek Caucus, Frying Pan Caucus, Open Space and Trails, the United States Forest Service, the City of Basalt, and the Basalt School District. Entities that responded to the application outlined specific recommendations for approval which are documented in emails and retained in the file. These recommendations are outlined as conditions below. E. The Applicant has submitted adequate liability insurance acceptable to the Risk Manager. F. The Director finds that, to the extent applicable, the application complies with the standards III Subsection 4-30-S0(i) of the Land Use Code. NOW THEREFORE BE IT RESOLVED that the Community Development Director of Pitkin County does hereby grant approval for the TransRockies Special Event Permit subject to the following conditions: I. The Applicant shall adhere to all material representations made in, or in connection with, the application, including but not limited to its Safety and Operations Plan. The Applicant shall contact the Sheriffs Office immediately if any change occurs to the plan. 2. Approval of this permit is granted for one year. If the Applicant proposes the event in following years a special event permit application shall be submitted and approved prior to the event. Submittal of this permit application shall occur at least 90 days before the date of event. 3. The Applicant shall contact the Open Space and Trails Department for a determination of the number of staff hours associated with this event and be billed accordingly. 4. The Applicant hereby expressly binds himself or itself to indemnify and hold harmless Pitkin County and each of its officers, agents, employees and insures against any and all liability, loss, damage, Page I of3 8'5 - cocs:t demands, for any claim, injury, or damage allegedly sustained received, and expressed of whatsoever nature (including court costs and attorney fees) which arise from or are caused by the acts ofthe Applicant, its officers, employees, agents, contractors or subcontractors, in connection with or in any way arising out of the activities of the Applicant. S. Spray painting or other permanent marking of the trail surface is strictly prohibited. Events requiring measured miles or the provision of other information to event participants must utilize non-permanent means of conveying the information. Failure to remove mile markers or other participant information from the trail within 24 hours may result in revocation of the permit or action by Pitkin County Government to withhold permits for future events. The Applicant is responsible for any remedial efforts necessitated by a violation of this condition. 6. The Applicant shall maintain the premises to standards of orderliness, neatness, sanitation, and safety acceptable to Pitkin County. 7. The Applicant shall pack out or otherwise remove from the area all refuse resulting from operations under this permit. 8. The Applicant, in exercising the privileges granted by this permit, shall comply with all Federal, State, and Pitkin County laws and regulations which are applicable to the area or operations covered by this permit. This includes Pitkin County Title XII regulations requiring bicyclists to travel at safe speeds and to yield to equestrians and pedestrians. 9. The Applicant shall exercise diligence in protecting from damage the land and property of Pitkin County Open Space and Trails used in connection with this permit, and shall pay Pitkin County for any damage resulting from negligence or from the violation ofthe terms of this permit or of any law or regulation applicable within the area used by the Applicant, or by any agents or employees ofthe holder acting within the scope of their agency or employment. 10. The Applicant shall notify Pitkin County of any substantial changes in the event type, route, venue or dates. Changes may be subject to approval by Pitkin County, In case of change of address, telephone, and/or contact person for the event, the Applicant shall immediately notify the permit agency agent. 11. Rising waters, high winds, falling limbs or trees, and other hazards are natural phenomenons that present risks, which the permitted assumes. The Applicant has the responsibility of inspecting his activity area and immediate adjoining area for hazardous conditions and, after securing permission from Pitkin County, removing such hazards. 12. No signs or advertising devices shall be erected on the area covered by this permit, or highways leading thereto, without prior approval of Pitkin County Government as to location, design, size, color, and message. Erected signs shall be maintained or renewed as necessary to neat and presentable standards. Signage approved for the event shall be removed promptly after the event 13. The event shall not cause undue disturbance or inhibit safe travel on Pitkin County owned or managed properties or right-of-ways. 14. Event can only take place on the Rio Grande Trail. The Basalt Old Snowmass Trail cannot be used due to the trail going through the Holland Hills subdivision on subdivision roads. 15. Event organizer will post volunteer marshals at the following locations along the Rio Grande Trail: 1. Basalt High School 2. Intersection of Basalt Old Snowmass Trail and Rio Grande Trail 3. Arciero Trailhead near Snowmass Conoco to keep runners on trail; Page 2 of3 8'S- 200-=t- 4. All road crossings along Lower River Road, Gerbaz Rd, Upper River Road, and McLain Flats Road. 16. Aid Stations can be located at the following location: · Pitkin Iron at the Rio Grande Trail crossing of Upper River Road; · End of Stevens Street. Bear proof containers shall be present at all aid stations. 17. Marshals shall warn other trail users of event in progress. The Applicant shall post signs along the trail one week in advance of the event at the locations where marshals will be located with the following language, "Special Event on September 20th. Caution - Running Event on Trail. Heavy Up Vallev Traffic towards Aspen Thursday from 7:00am to L30pIll" Signs must be removed promptly following the conclusion of the event. 16. The Applicant shall place quarter page advertisements in the local newspapers and public service announcements on the local radio stations for one week prior to the event informing the public the event date, time and route of the event. Letters shall be mailed to all adjacent property owners along the Pitkin County portion of the bike path to alert neighbors of the event. 17. Failure to comply with the conditions of approval may result in revocation of this permit. 1.3:.~ day of September, 2007 Page 3 of3 Q_?^"" "'"JVVl' " t ! (. ,. \ ,,'" l ' , "Wc~d / . r-- 1/4~ I '. \" "', ~+ ~ " .' ~ i;rs;" \, .\-. " ~ / \, jIQ.! / eI;',' ,I //",,/, ", /' ,j>.! /u, -{Lr \:~ (Z'" h, i i ,~lb ; ( h ) I 1\ 'It I~.//l )~i / .Ii" 'j \' / /./ / / ,/ . - . ' lY-t<< ~/ "j r!jl /l~ / )1/1~~ C\ \ I j--!~)/ /~~ ,.' 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(- .,,~-- ~foX~..JA;,;( ~.'i:~:j,~ Copyright (C) 2007, Maptech, Inc, ..;:','8..0<. PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION Please answer the following questions in detail. If an item does not pertain to your activity/event, please mark it uN/A." 1. Name of event/activity: GORE-TEXTM TransRockies Run 2. Location of event/activity: Trails and camps between Beaver Creek and Aspen, CO 3. Type of event/activity (parade, assembly, sporting event, filming, etc.): Sporting event: Trail Running Stage Race If the event/activity involves movement (e.g., parade, foot race), describe the route, including starting and dispersal locations, and attach a map. 4. Name of applicant (sponsoring organization/event coordinator): TransRockies us Inc. I Aaron McConnell and Chester Fabricius Address: 28150 N. Alma School Pkwy., Suite 103-463, Scottsdale, AZ 85262 Phone(s): office: 1-877-373-3376 or (403) 668-7537 cellular: (403) 860-9884 E-mail: aaron@transrockies.comandlorchester@transrockies.com Name and title of person primarily responsible for oversight of event/activity: Aaron McConnelllChesler Fabricius Address: Suite 200, 805 11th Avenue SW, Calgary, AS T2R OE6 Phone(s): office: 1-877-373-3376 or (403) 668-7537 cellular: (403) 860-9884 E-mail: aaron@transrockies.com/chester@transrockies.com Cell phone, radio frequency or other means of contact during the event/activity: Cell phone: (403) 860-9884 5. Date(s) of event/activity: Event: September 16-20,2007. Operating in Pitkin County September 18-20. Starting time(s): Running Daily 8AM - 6 PM, Time including meals and ceremonies Daily 6 AM - 9 PM Ending time(s): 6. Number of people involved (including participants, staff (including volunteers), and spectators): 2007 Maximums: 150 participants, 100 staff and volunteers, 50 spectators = 300 people. If you will be using volunteers, what type of advance training will they be receiving and when? Volunteers will be supervised by experienced team leaders. After initial orientation prior to the start, they will work in set teams throughout the week. Staff and volunteers will have a daily brieifng to review specifics. 7. Will you provide notification of the event/activity to the public and/or to adjacent/affected property owners? YES If YES, describe who you will notify, when, and how: _ 000001 ." 0/- II 0 USFS Permit Application - April/May 2007, All private landowners affected - April/May/June 2007. City of Aspen Permil Application - May 2007 8. Are you planning to erect temporary structures or tents? If so, describe location, size, purpose, and if they will be heated/air conditioned: approx. (10) 10' x 10' tents at start and finish staging locations. Approx. (80) backpacking tents at overnight camps. Catering tent erected by tent company at start and finish locations: approx. 40' x 60' unheated. Temporary structures shall conform to any and all applicable building codes and other County regulations. The applicant shall obtain any required building permits from the County Building Department. If a tent is to be erected, the Fire Marshal shall be contacted to complete a life safety inspection prior to the event. 9. Do you require electricity; if so, what is the source of your electric power? Yes, power from gas or diesel generators. Temporary electric power connection(s) shall conform to any and all applicable electrical codes and other County regulations. The applicant shall obtain any required electrical permits from the County Building Department. 10. Will there be amplified sound, music, or fireworks? If YES, please describe: PA System for announcing and music at finish line. If fireworks are planned, the applicant shall obtain approval and a permit from the applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on Noise Abatement (Code Title 6, Chapter 6.36). 11. Will any food be sold? YES If YES, the applicant will be required to submit an Event Information Application to County Environmental Health. Applicant may also be required to submit an Event Coordinator's Application and, in connection with its food vending, applicant shall submit, or require each of its independent caterers to submit, a Special Event Food Service Application to County Environmental Health. In connection with sales transactions, applicant may be required to have a CO Standard Sales Tax License or CO Special Event Sales Tax License. Contact the CO Department of Revenue for information. 12. Will you be providing portable toilets and/or hand-washing stations? YES If so, where will they be located and how many will be provided? 1 toilet for every 20 people will be provided at all overnight staging locations. Describe the types, number and location of trash/recycle containers to be provided: _ 20 Garbage Cans at the overnight stage locations. Trash/recycle containers and toilets/hand-washing stations must be removed within 24 hours of the event/activity. Name, title, address, e-mail and telephone number(s) of person responsible for clean up: Aaron McConnell, Event Director - address and telephone numbers above. 13. Will beer, wine, or other alcoholic beverages be dispensed at your event? No z . 000002' If YES, complete Attachment D and contact the County Clerk & Recorder's Office to determine if you need to obtain a State of Colorado Special Event Liquor License Permit. 14. Are you requesting use of any County properties (e.g., parks, trails)? Yes please specify: Rio Grande Trail If YES, The County may require applicant to post financial security to ensure restoration/revegetation of County property. 15. Are you requesting road closures? No If YES, please include date(s) and times: Road From To , Date Road From To . Date If road closures are approved, the permittee will be required to publish notice of the closures in local daily newspapers at least 2 days prior to the closures. 16. If you do not require road closures, will your event/activity use any public or private roads? No. If YES, describe: 17. Where will you provide parking? See Traffic Plan attached. Number of spaces available at each location: Describe any arrangements made for towing illegally parked vehicles: 18. Will shuttle service be provided? Yes If YES, describe shuttle service (including hours of operation) and methods to be used to encourage use of public transit: Shuttles will be provided to host hotels. 19. Describe traffic control measures to be instituted: Please see Traffic Plan attached. 20. How many personnel will be provided for security, and traffic and parking control? 10 Staff will provide security at the start and finish locations. Identify any subcontracted security and traffic/parking control service providers (name, address, contact person, telephone number(s), and e-mail): Law enforcement services will be charged out at the current hourly rate established by the Sheriff's Department and ONL Y if resources permit. The Sheriff reserves the right to place officers and staff at the event, at the permittee's expense, if deemed necessary in the interest of public safety. For further information, contact the Sheriff's Office. 3 ~ , 000003- 21. How many and what size vehicles and equipment do you plan to use to stage the event/activity? Please provide the location for staging of all vehicles and equipment. _ Please see attached traffic plan. 22. Are you planning to use fixed wing or rotor wing aircraft for any aspect of the event/activity? If YES, please describe: Expect no aircraft use within Pitkin County, except in case of medical emergency. 23. Describe any special requirements or aspects of your event/activity that have not been covered above: Majority of media covering the event will be integrated into the participation and operation of the event. Additional local and regional media only are expected to cover the finish in Aspen. We do not anticipate any news helicopters or daily media attendance during the event, except at the finish in Aspen, where local news coverage is expected, but not by helicopter. *** ALL APPLICANTS: Please complete the attached Safety and Operations Plan or provide a separate document containing all of the required information (see Attachment A). A Safety and Operations Plan is required for planned events/activities because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any demand for services generated by a planned event/activity should be alleviated ahead of time by the event sponsor or organizer. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriff's Office upon review of the Safety and Operations Plan. I certify that I am an authorized representative of the applicant, TransRockies US Inc. and have the power to execute this application on behalf of the above- named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that any Temporary Commercial Use/Special Event Permit that I receive shall be subject to the following terms and conditions, in addition to those specified in the Administrative Determination/BOCC Resolution granting the permit: A. The County may revoke a Temporary Commercial Use/Special Event Permit prior to or during the event if the permittee violates any of the conditions of the permit. B. The County may require the permittee to participate in a post-event debriefing with referral agencies, affected citizens and other interested/involved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. E. The permittee shall adhere to all representations made in the application and in public meetings. 4 . OOOOO~ Signature of Authorized Representative of Applicant Chester Fabricius Print Name 000005 Assistant Event Director Title #103-463,28150 N. Alma School Pkwy., Scottsdale, AZ. 85262 Address 5 ATTACHMENT A SAFETY AND OPERATIONS PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council for additional information or direction regarding these requirements. . Is this a corporate-sponsored event for profit? [Z] or a non-profit event? 0 (Check one.) The following statements assess the level of risk to the participant/citizens of the County by the event and its potential to affect normal public safety resources. (Check appropriate boxes.) DYES 0 NO A) Does the event pose risks to the individual participants and public safety? [(]YES 0 NO B) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered YES, then the applicant may be required to post financial security with the Sheriff's Office. All participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs-DOLA Grant. A Safety and Operations Plan must be completed by all applicants. It can be written in outline format. It should: 1. Outline, in detail, all of the activities, risks, or other safety issues associated with staging or participating in your event. 2. Outline, in detail, the safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers/frequencies (e.g., cell phone, radio). Where will this individual be located during the event? B. Who has overall responsibility for the safety of the event? C. Describe (bullet topics) your safety briefing for event staff. D. Outline, in detail, your safety preplans. 1) Is your written safety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response resources. Drawings (flow chart) may be helpful. 5-13-05 000006 b) Requests for assistance procedures. c) Event communications plan. Drawings may be helpful 2) Please ensure that your map attached to the application clearly identifies emergency facilities, emergency access routes and hazards. 3) Outline, in detail, how you will detect and respond to event emergencies. 4) Describe event-provided emergency medical personnel, facilities and provisions for staff and participants. Will your event's safety facilities (aid stations, heli-spots, etc.) be prominently and clearly marked? If so, how? (The event may be required to supply its own Emergency Medical Services (including ambulance service), depending on the scale and risk assessment of the activities. You may contact local fire and ambulance departments, or private providers for quotes and availability.) E. Are there any low risk hazards likely to be encountered by the staff or participants and how will they be addressed (e.g., road crossings, stream crossings, etc.)? F. What are your inclement weather contingency plans? 5-13-05 ) 000007 ATTACHMENT B CONTACT LIST (All Area Code "970") DEPARTMENT OR AGENCY I CONTACT PERSON I PHONE I FAX Aspen/Pitkin County I Cheryl McCulloch \920-5384, ext. 850 1920-5378 Airport Aspen Fire District I Ed Van Walraven I 925-2690/925-5532 I 920-4451 Aspen Police I Loren Ryerson 1920-5400/920-5404 \920-5409 Department Aspen Community Linda Gerdenich 920-5082 920-5119 Relations/Com- munication Aspen Valley Hospital Janice Martin 925-1120 (Trauma Coordinator), Dr. William Rodman Basalt Fire District Bill Harding/Scott 927 -3365 Thompson County Building Division Vicki Monge 920-5526/920-5450 920-5439 Bureau of Land Brian Hopkins 947 -2840/94 7-2829 Management Carbondale Fire District Bill Gavette/Carl 963-2491 Smith CO State Patrol Capt. Barry Bratt 945-6198 County Communications Bruce Romero 920-5328 920-5339 County Community Ezra Louthis 920-5092/920-5526 920-5439 Development County Clerk & Recorder Jennifer Doss 920-5180 920-5196 County Engineering Bud Eylar 920-5206 920-5374 County Environmental Carla Block 920-5070/920-5438 920-5077 Health County Open Space & Barb d'Autrechy/Gary 920-5232/920-5355 920-5198 Trails Tennenbaum County Road & Bridge Temple Glassier 920-5211/920-5397 920-5374 Crystal River Caucus John Baker 963-2846 East of Aspen Caucus Chuck Downey Emma Caucus Liz Newman 925-8987 Frying Pan Valley Dale Coombs 927 -2870 Caucus Maroon/Castle Creek Marc Mathys 925-2400 920-7991 Caucus Owl Creek Caucus Chuck Vidal Public Safety Council - Ellen Anderson 920-5234 920-5198 County Emergency Mgt RFTA Dan Blankenship 920-1905, ext. 204 920-2864 County Risk Kris Jewkes 920-6017 920-5049 Management County Sheriff Tom Grady 920-5300 920-5251 Snowmass/Capitol Michael Kinsley 927-3851 Creek Caucus 5-13-05 flOflOO8 SnowmasslWildcat Fire District U.S. Forest Service Woody Creek Caucus \ John Mele \923-2212 925-3445 (Aspen District) 963-2266 (Sopris District) I 925-6177 I Phil Holstein Contact Janis Taylor at County Community Development (920-5109) to obtain contact names and phone numbers for Homeowners' Associations. 5-13-05 000003 ATTACHMENT C APPLICABLE CODES & REGULATIONS; CONTACTS I MATTER Bleachers Electricity, Temporary I Fireworks Food Service I Liquor License Noise Limits Refuse Disposal I Road Closures Sanitary Facilities: Toilets and Hand- Washing Stations Temporary Commercial Use/Special Event Permit Temporary Contractor's License Tents or Temporary Structures 5-13-05 0000.1 O' I APPLICABLE CODES & REGULATIONS ICC/ANSI 300 National Electrical Code (current edition) I Temporary and Occasional Food Service Establishment Requirements, Colorado Food Service License I State of Colorado Special Event Liquor License Permit Title VII of the Pitkin County Code (BOCC Ordinance #99-38) Colorado Department of Health Standards and Regulations for Group Gathering Areas I Pitkin County Road Management & Maintenance Plan Colorado Department of Health Standards and Regulations for Group Gathering Areas I Land Use Code Subsection 3-200-030 International Building Code, 2003 International Fire Code I CONTACT County Community Development - Building Division County Community Development - Building Division I Fire District, Sheriff County Environmental Health I County Clerk County Environmental Health County Environmental Health I County Engineer County Environmental Health I County Community Development County Community Development - Building Division County Community Development - Building Division; Fire District ATTACHMENT D Complete if liquor will be served at your event. A State of Colorado Special Event Liquor License Permit (if required) must be applied for with the County Clerk's Office. This permit process takes 30 days and is ONLY issued to incorporated, non-profit organizations. Proof of Liquor Liability insurance, with a $1,000,000 limit, must be provided. Please indicate Yes/No to the following questions if liquor is to be served at the event. Will there be: YES NO a. Non-transferable Legal Age Identification bracelets? b. TIPS (server) training for bartenders and caterers? c. A designated "Family Friendly" seating area? d. Inclusion of Tipsy Taxi in the planning of event? e. Provision of alternatives to alcohol; free non-alcoholic drinks for designated drivers? f. Free water and ice available? g. Cessation of alcohol service at predetermined point prior to the end of the event? What time? h. Food available at all times? I. Training of security staff and volunteers on friendly intervention? j. Prohibition of use of alcohol or drugs by staff and volunteers while on duty? k. A designated smoking area? I. . A designated medical detox area on-site? m. Other: 5-13-05 000011 TransRockies Run September 16-20, 2007 Safety Operations Plan 1. Event Overview A. The TransRockies Run is a 5-day endurance trail running stage race held in the White River and San Isabel National Forests, generally between Beaver Creek Resort and Aspen. The inaugural event will draw up to 200 participants from all parts of the world. The event has aspirations to become one of the most important trail running events in the world over the course of the next five years. The event uses a pre-determined and marked route, with a designated stage start and finish for each day. The Proposed 2007 Route Outline is: Stage 1 - September 16: Beaver Creek to Vail Stage 2 - September 17: Vail to Pando Stage 3 - September 18: Pando to Leadville Stage 4 - September 19: Leadville to Chapman Campground Stage 5 - September 20: Basalt to Aspen B. This event is an ultra endurance event and the risks and safety issues may include i. Medical issues associated with endurance racing such as dehydration, illness, hypothermia, disorientation, or insufficient nutrition. ii. Overuse injuries such as blisters, muscle cramps, shin splints, stress fractures. iii. Traumatic and/or orthopedic injuries resulting from a fall or collision. iv. Medical conditions which may be triggered by physical stress or naturally occurring. v. Athletes who may become lost. C. Athletes will be competing in teams of 2 for safety. Each participant will be briefed about what to do if a problem arises or if they should become lost. D. Medical personnel including Paramedics and EMTs will be distributed along each stage of the race to quickly respond to any incident which may occur. A combination of trucks, ATVs, motorcycles, and mountain bikes will be used depending on the terrain of each stage. Medical and rescue equipment will be distributed along each stage. Equipment and personnel to carry a patient over rough terrain will be readily available. Daily coverage will be adjusted dependent upon terrain and conditions. E. A medical tent will be set up in each base camp location. This tent will be staffed by nurses, paramedics, EMTs, and athletic trainers. Equipment to assist athletes after their run will available in this facility. F. Local EMS resources will be consulted prior to the event for an event briefing, to determine the level of support they have available, and to determine if additional resources may be required to insure that EMS resources in the area are not adversely affected. This will include fire, ambulance, and mountain rescue units. For incidents that require hospitalization, event medical personnel will transport an athlete to a location where the athlete could be transferred to a local ambulance service. G. Flight for Life air medical service will be available from Summit County Medical Center. Their response time from Summit County Medical Center is approximately 12-25 minutes depending upon stage location. Ground communications with Flight for Life will be conducted on VHR MRA1 000012 .' frequency. "Race Medical" will determine the need and available landing zone if an incident requiring this resource occurs. 2. Safety Plan A. The event medical director is Steve Zuckerman. In the event he becomes unreachable 2 alternates are provided. Contact information is included in Appendix A. Responsibilities include: i. Event Safety Plan and Incident Preplan ii. Organization and daily operation of "race medical" staff. iii. All medical response and rescue during the event. iv. Medical tent operations at each base camp venue. v. Coordination and communication with local public safety officials before, during, and after event. vi. Verification of a course sweep concluding each stage. B. Aaron McConnell from TransRockies will have overall responsibility for the operation of this event. His contact information is included in Appendix A. C. Safety briefing for event staff i. Laminated cards with emergency protocols will be available to all race staff. These will include contact information for "race medical" and how to initiate a response for any type of incident. ii. For any incident during the race, staff members are to contact "race medical" on the "race medical" event radio channel (TBD) and report the situation. Pertinent facts to report are: a. age, gender, mechanism of injury, current problem, and incident location. iii. A staff member will be directed to stay with the party until "race medical" staff can access the location. iv. "Race Medical" will coordinate an initial response to the incident via truck, ATV, motorcycle, mountain bike, or on foot. The type of response will be a function of terrain and the type of incident. v. All medical and rescue response will be coordinated through "race medical". If additional resource are needed they will be coordinated by "race medical". !!. D. PrePlans i. Safety plan and rescue preplans will be distributed to all event management staff prior to the event. It will address the following: a. What to do in the event of a medical incident. b. Dispatch procedures for all emergency response. c. Communication Plan / Contact Information d. Catastrophic Incident Procedure ii. Emergency facilities a. Medical personnel will be distributed throughout each stage. Locations will depend on terrain and logistics needed for an athlete evacuation. b. Hospital tent will be located in the base area at the end of each stage. c. Personnel and equipment to evacuate an athlete from any location in the event will be pre-staged during each stage of the event. d. Detailed maps with planned personnel, equipment, alternate evacuation routes, landing zones, and notes about significant terrain features will be added to this plan as stage routes are finalized. iii. Emergencies may be reported by athletes, course marshals, checkpoint personnel, medical staff, or observers. All incidents should be reported to "race medical". iv. In the event that an incident with this event is report to a local 911 dispatch center they will be pre directed to contact "race medical" via cell phone or satellite phone. v. "Race Medical" staff will be a combination of EMT's, Paramedics, Nurses, Athletic trainers, and mountain rescue technicians. Stages with remote access will be staffed with additional 000013 personnel as needed. A physician advisor will be available via telephone during the event to consult with "race medical" as needed. vi. In each base camp location a hospital tent will be set up and available to evaluate post race conditions and to assist athletes as necessary. Athletes that may be transported from the course by race officials will be brought to the medical tent for evaluation. No athlete will be transported without contacting "race medical" for authorization. If an athlete is transported their partner may not continue alone. E. Low risk hazards which my be encountered include: i. Road crossings a. Crossing guards and signs from either direction will be posted at all road crossing locations. Any area where athletes will be running on the side of the road will have appropriate signage to warn motorists that they may encounter athletes running on the side of the road. A detailed road safety plan will be finalized when the course has been approved. ii. Steep, remote, or difficult terrain. a. Additional medical staff will be posted in steep areas and areas where very rough terrain exists. Additional staff will also be posted in areas which are remote to vehicle access and where a response into a remote area may be required. F. Inclement weather contingency plan i. Local weather is a part of this event. Some inclement weather is to be expected. Medical personnel will be equipped and prepared to treat athletes in any weather which is likely to occur. Event vehicles will be available to pick up athletes who may have to abandon a stage for any reason. The base medical tent will be equipped with heat and will have the ability to be enclosed to protect anyone who needs treatment from the weather. Stage cancellations are possible in the event of severely extreme weather. Appendix A - Event Emergency Contact Information I I Name I Cell Phone I Satellite Phone I Event Radio VHF Eaqle County 800 Radio Lake County Radio I Pitkin County Radio Primary Contact Steve Zuckerman (970) 331-3398 (254) 240-5829 TBD MRA1 (155.160) MRANMR TBD TBD I Alt Contact 1 I Jeff Pricher I (541) 490-252 I TBD I TBD I MRA1 (155.160) I I I Alt Contact 2 Aaron McConnell (403) 668-7537 TBD TBD Appendix B - Local Resources and contact information I I Stage(s) I Contact Information I Notes I ECAD - Eagle County I 1,2,3 I Vail Dispatch 911 or I Pete Brandes - Ops Ambulance District 479-2201 Director I Fliqht for Life I All I (303) 629-3900 I Eagle County 970 328-2545 Barry Smith Anderson - Director Emergeney Mgmt Lake County 3,4 I I I Pitkin County 4,5 1970618-1515 I Ellen Anderson - Director Emergeney 00001(1 oooot5 I I Mgmt I Vail Mountain Rescue 1,2,3 I Vail Dispatch 911 or 479-2201 Mountain Rescue Aspen 4,5 I Pitkin Dispatch Basalt Fire/Rescue 4,5 1970 704-0675 Scott Thompson - Fire Chief I Aspen Ambulance 5 1970 544-1580 Rich Walker -Director District I US Forest Service - 1,2,3 1970 827-5715 Brandon Mitchell Minturn District Office US Forest Service - 4,5 970963-2266 Brent Alred Carbondale District Office Division of Wildlife I I Vail Valley Medical 1970479-7225 Center I St Vincent's Hospital 3.4 I I Aspen Valley Hospital 4,5 I 970 925-1120 '," 000016 Ij / h <~~ 13-.1 I !tJ' '. 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" I i" /. ,/ 33 . /' if ".1. \~_ ";{',:' .;1 Ii .,) c ',~ 'i. v r.:::::'-"-l , ; ,,;-i4 c,.t.~ ,r-'.'G"--, 000021 '~, Copyright (C) 2007, Maptech, Inc. ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YVYY) 04/19/2007 PRODUCER Phone: (800) 747-9573 Fax: (303) 422-1276 The Camp Team 7615 W. 38Th Avenue, Unit B-l09 Wheat Ridge CO 80033 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURED Transrockies U. S. L. P. 28150 N Alma School Road #103-463 Scottsdale, AZ 85262 INSURER A: Capitol Specialty Ins. Corp INSURER B: INSURER C: INSURER D: INSURER E: COVERAGES I THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NA~ED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NAIC# I'NSR I ADD'L I' TYPE OF INSURANCE LTR I\LSRD IGENERAL LIABILITY Ix I IX ~ I I I POLlCYU PRO- U LOC , JECT ~UTOMOBILE LIABILITY I ANY AUTO IPOLlCY EXPIRATIONI LIMITS DATE (MMlDDIYY) 09/28/2007 lEACH OCCURRENCE IDAMAGE TO RENTED PREMISES (Ea occurrence) IMED. EXP (Anyone person) IPERSONAL & ADV INJURY pENERALAGGREGATE IPRODUCTS-COMP/OP AGG. I POLICY NUMBER To Be Determined POLICY EFFECTIVE DATE (MM/DDIYY) 09/08/2007 A COMMERCIAL GENERAL LIABILITY I CLAIMS MADE I X I OCCUR INC ATHLETIC PARTICIPANTS To Be Determined 09/08/2007 09/28/2007 A ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-OWNED AUTOS IGARAGE LIABILITY I I ANY AUTO I I !EXCESS / UMBRELLA LIABILITY I X OCCUR I CLAIMS MADE A I I DEDUCTIBLE I RETENTION $ ~ORKERS COMPENSATION AND EMPLOYERS' LIABILITY NY PROPRIETOR/PARTNER/EXECUTIVE FFICER/MEMBER EXCLUDED? f yes, describe under PECIAL PROVISIONS below I rTHER: 09108/2007 09/28/2007 ~OMBINED SINGLE LIMIT ~Ea accident) IBODIL Y INJURY (Per person) LODILY INJURY kper accident) IPROPERTY DAMAGE (Per accident) ~UTO ONLY - EA ACCIDENT ~THER THAN EA ACC VlUTO ONLY AGG ~ACH OCCURRENCE ~GGREGATE I I I I I WC STATU- I TORY liMITS fE.L. EACH ACCIDENT IE.L DISEASE-EA EMPLOYEE tEL DISEASE-POLICY LIMIT r 1$ 1,000,000 ~ 100,000 ~ 5,000 ~ 1,000,000 ~ 2,000,000 ~ 1,000,000 I r 1,000,000 r r r ~ ~ ~ ~ 2.000,000 ~ 2,000,000 ~ ~ ~ I OTHFR I ~ ~ ~ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENTS/SPECIAL PROVISIONS Trail Running / AZ Policy Deductibles: $0.00 per each bodily injury / $500.00 per each property damage claim. Additionallnsured(s): Pitkin County. All participants, staff and facilities as scheduled with the company are added as additional insured in regards to the operations of the insured. CERTIFICATE HOLDER Pitkin County 130 South Galena Street Aspen. CO 81611 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, IT'S AGENTS OR REPRESENTATIVES. Attention: 'm"oo"m'''pt~~ ACORD 25 (2001/0!l) 00002'2" Bob Leid @ ACORD CORPORATION 1988 TRANS ROCKIES RUN September 16-20, 2007 MANAGEMENT PLAN Prepared by: TransRockies US Inc. 28150 N. Alma School Pkwy Ste. 104-463 Scottsdale, AZ 85261 Phone: (403) 668-7537 Revised: August 6,2007 TransRockies Run Management Plan - Revised July 23, 2007 .000023= Executive Summary General Overview of Business The TransRockies Run is a 5-day endurance trail running stage race held in the White River and San Isabel National Forests, generally between Beaver Creek Resort and Aspen. The inaugural event will draw up to 150 participants from all parts of the world. The event has aspirations to become one of the most important trail running events in the world over the course of the next five years. The event uses a pre-determined and marked route, with a designated stage start and finish for each day. The Proposed 2007 Route Outline is: Stage 1 - September 16: Beaver Creek to Vail Mountain Stage 2 - September 17: Vail Mountain to Pando Stage 3 - September 18: Pando to Leadville Stage 4 - September 19: Leadville to Chapman Campground Stage 5 - September 20: Basalt to Aspen The operations of TransRockies Run can be divided into two major components: Route Operations and Stage Operations. Some stage operations will take place on land that is already leased, privately owned, or within municipal boundaries, and includes participant and support staff accommodations, catering, waste management, logistics and entertainment. Other stage operations will take place on National Forest Lands. This management plan will focus on route operations and stage operations that occur on National Forest Lands. The primary activities on trails include: · The Race - Participants compete in teams of two over forest roads and trails. Stages may vary in distance from 12-28 miles per day. The race is a mass start each day, usually at 8 AM. · Course Marking and Control - The course is marked 1 day in advance on foot using surveyors tape and coroplast arrow signs. Up to (4) Bicycles are used during the race to i) check markings in the morning prior to the start ii) ensure that participants are on course iii) sweep the last riders and clean marking and any garbage from the course and iv) respond to any issues that arise during the course of the event. Course control staff is in communication by satellite phone and/or radio. · Medical Response - The race is covered by a medical crew, which accesses various parts of the route by truck (roads only) and/or bicycle and/or on foot (depending on the suitability of the trail). · Control Stations - Each day will include 1-3 control stations where participants can get food and water, and other support as required. Control stations will be equipped with communications equipment and will be located at suitable road accessible locations. · Media - A limited number of television cameras (min 1, max 3 cameras) may follow the race by human power or vehicle on open roads. Other media will typically attend control stations by vehicle access, where access is appropriate. · Minimal spectator activity is expected on the course. TransRockies will prepare a plan that details permitted viewing locations for each stage. Spectators will be strongly discouraged from attending sensitive parts of the route. The primary activities at staging locations include: · Finish/Start Location - a portable metal arch (24' wide) and approx. 300 feet of metal fence are used to create the finish and start chute for each stage of the race. An announcer with a PA system (2 speakers) and a timing company (4 people) are present during the start and the finish of each stage. · Overnight accommodations - Participants and key staff will sleep at the staging locations overnight. The majority will sleep in backpacking tents erected by TransRockies staff. Others will sleep in RVs. All participants will also be encouraged to utilize nearby hotel accommodation as an alternative where possible -, TransRockies Run Management Plan - Revised July 23, 2007 2 I' 000024 · Food - Breakfasts and dinners will be provided at each staging location for participants and crew. There will be no alcohol served. Meals will be provided by a local caterer and served inside a marque tent. · Medical Support - The medical team will be stationed at the finish of each stage, offering medical support and athletic therapy. In addition, rescue and emergency response will be handled from this location. · Entertainment - There will be an outdoor announcer and PA during each day from 7:30 AM to 8:15 AM and from 11 AM until 5:30 PM. In the evening there will be a daily awards ceremony, video, and photo presentation From 8 PM to 9 PM. · Exhibitors - Event sponsors will have a presence at the staging location with commercial signage on temporary structures and tents. The principals of TransRockies US Inc. have successfully operated the the TransAlp Challenge (mountain biking, Europe) for 9 years, the TransRockies Challenge (mountain biking, Canada) for 5 years, and the Transalpine-Run (trail-running, Europe) for 2 years, all using this format. Between the four partners, the organization boasts over 60 years of cycling and running event experience. Key Areas of Concern · The event creates a generally minor impact in its operating areas, however, due to the distance traveled by participants and the entourage, there are a large number of parties that must be aware of the event and be prepared to accommodate it passing through, including land managers, commercial industrial operators, commercial recreation operators, and other interested parties. · We recognize that the 2007 event occurs during hunting season (primarily overlaps with Archery season). The route and operating plan will take this into account to minimize impact on wildlife and other user groups. In future years we will change the date to a different time of year, as well as adjusting the route to address concerns arising. 000025 TransRockies Run Management Plan - Revised July 23, 2007 3 Section 1: Description of The Operation & Activities Offered 1.1 General Description of Operation 1.1.1 Genera/ Area · The general geographic area where the event is held is the White River and San Isabel National Forests, connecting these areas: Beaver Creek Resort, Vail, Pando, Leadville, Chapman Campground, Basalt, and Aspen. · Refer to the route maps. 1.1.2 Base Operation · The base operation moves each day as the event progresses from stage to stage. Base operations include the medical headquarters, race office, and race services such as catering, and accommodations. Base operations take place on public or private land and will be made up of temporary structures (tents) and vehicles. · The daily bases in will be: · Beaver Creek Resort (Private - Vail Resorts) · Ford Park (Vail Recreation District) · Pando (National Forest) · Leadville (Lake County) · Chapman Campground (National Forest) · Aspen (Municipal finish and private hotels) 1.1.3 Improvements · No improvements are required. 1.1.4 Access · Clients will join the race at the start in Beaver Creek, and will follow the race route from stage to stage. · Support Vehicles (Trucks, RVs, Cars) will use the public highway system to access staging areas. · Control Stations will be accessible by public roads or forest roads to support personnel (pickup trucks). 000026' TransRockies Run Management Plan - Revised July 23, 2007 4 1.1.5 Staff Projected staff numbers: I Staff Category I Experience andlor 12007 12008 12009 12010 , 2011 l Certificates 1 Volunteers 11s or older 113 115 117 119 122 1 Event Staff / Event Experience 124 126 12s I 30 1 33 , Medical Crew I EMT / RN / Paramedic 17 Is 19 110 110 Television Crew I 14 14 15 16 16 I Timing Crew I 14 16 Is 19 110 I Massage Therapists I 14 15 16 Is 110 1 TOTAL I 156 163 177 193 1110 1 Total On-Course I /s /10 112 112 112 I Total at Control Stations 1 19 110 111 113 115 TransRockies Run Management Plan - Revised July 23, 2007 5 000021 1.2 Commercial Recreation Activities Offered On Public Land 1.2.1 Description of Experience Being Offered · The TransRockies Run experience is unique in the world. Drawing from the traditions of European cycle racing (like the Tour de France), Adventure Racing (like the Eco Challenge), and elite trail running competitions, the format is a trail running team stage race. Only teams of two are permitted, and runners accumulate time over the course of six days to achieve an overall standing. The experience of the TransRockies Run will be an intense and powerful one, characterized by the following features: · Back-country - Although not operating in designated Wilderness areas, The TransRockies Run is an adventure largely in the wilderness. By design, many of our stages take place in remote settings far removed from civilization. It is not unusual to see wildlife and view pristine landscapes. The wilderness aspect necessitates the 2-person team format for safety. · Camaraderie - The experience of racing with a team-mate is one of teamwork and shared emotion. The intensity of emotion increases over the course of the event. There is also camaraderie that develops between teams and within the support staff to become a cohesive group by the end of the event. · Mixed Ability - A certain level of fitness is required to be able to complete the event, but we place no restrictions on who can enter the event. For this reason, it is possible for a sixty year old insurance broker to line up next to a thirty year old Olympian. The slower runners may take up to 3 times as long to complete the distance, but they can compare their performance on a "level playing field". The average age of participants is approx. 41. · Typical Day · After sleeping in a tent overnight, participants wake up at 6 AM and go to the breakfast area, which could be a large tent or community gym. · Participants will dress for the day and pack their bags for transport to the next stage. One bag is transported for them to the next stage location. · Participants report to the start area no later than 7:45 AM. An announcer is on-site with local officials for the start of the stage. · The stage starts at 8 AM sharp. The group of runners departs at a brisk but sustainable pace and then slowly starts to spread out and disperse. After the first 3 miles the pack has separated into individual teams and small groups. · The first control station is around the 6-10 mile mark, or mid-morning. The runners will stop, fill water bottles, and eat some fruit and energy bars. · On each day, the running challenge will be different, but there will usually be one or more major challenges, including high mountain passes, or sections of technical trail running. Sometimes weather can be a major factor. · Runners will pass through the second and third control stations throughout the course of the route, stopping each time for food and drink. · Depending on the stage, the fastest runners may finish before noon, and the slowest runners may finish as late at 6 PM. Runners are greeted by a large or small crowd (depending on location) of fans and supporters, and are welcomed across the finish line by the announcer. · For those finishing in the afternoon, many will take an afternoon meal. Runners will take a shower, get a massage, and look after medical issues. · Dinner opens at 6 PM in either a tent or an arena. · The evening awards ceremony starts at 8 PM in the tent or arena. The ceremony recognizes the stage winners from 4 categories, as well as the overall category leaders. The awards are followed by a motivational video presentation from the day's stage. · Runners retire to their sleeping accommodations (tents/motorhomes) to get a good sleep in preparation for another long day. 000028 TransRockies Run Management Plan - Revised July 23, 2007 6 1.2.2 Projected Leve/ of Use · See Table 1.1 next page · Maximum numbers will likely not be met for overnight at staging locations, since many teams and supporters will choose to drive to nearby communities for hotel accommodations. Maximum numbers assume that 100% will stay on-site. · It is understood that route and site alterations may be required in future years to provide sites that accommodate larger numbers. 1.2.3/mprovements · Minor trail maintenance (removal of deadfall) may be required for some areas of trail. Timber removal is not required. USFS guidelines will be used in the case of any trail work. · Potable water for control stations will be transported in by truck in 5 Gallon Jugs. 00002!i TransRockies Run Management Plan - Revised July 23, 2007 7 I Table 1.1 - Expected and Maximum Levels of Use l I I Expected Numbers 1 Maximum Numbers - Field Limits I I Category 12007 12008 12009 12010 I 2011 12007 12008 12009 12010 I 2011 Participants 1140 1240 I 360 1540 1600 I 150 1300 1400 1550 1600 I Staff 156 I 59 162 165 170 160 165 170 175 180 I Supporters 135 160 I 90 1135 1150 I 50 1100 1133 I 183 1200 1 Sponsors and 135 140 /45 150 /50 135 140 145 150 155 I Media TOTAL 1266 1 399 1557 1 790 1870 1295 I 505 1648 1858 1935 I Tota/ for 266 399 557 790 870 295 505 648 858 935 ~ overnight I staging locations Tota/ for 148 250 372 552 612 158 310 412 562 612 Transient Route Use 2007 TransRockies Run Management Plan - Revised July 10, 2007 8 .00-0030 Section 2: Route Description & Referrals to other Landowners 2.1 Stage 1 - Beaver Creek to Vail 2.1.1 Description (See Stage 1 Map Attached) · Departing Beaver Creek Resort northbound on Village Road/Pathway · East on US Hwy 6 shoulder or adjacent pathways · County Road to Game Creek Trailhead · Game Creek Trail to Eagle's Nest Finish · Runners take Gondola down to Vail 2.1.2 Referra/s 2.1.2.1 Beaver Creek Resort CompanyNail Resorts. The resort has entered into a host agreement with the event, which authorizes the use of their lands and lands under their control for the event. 2.1.2.2 Town of Avon. Town has been contacted. No permit required. Letter of authorization pending. 2.1.2.3 Eagle County. Our original route plan did not use Eagle Country trails. As we have since revised the route, Eco Trails permission is now pending. Otherwise Eagle County does not require a permit for events of fewer than 500 people. 2.1.2.4 Eagle County Sheriff's Department. Sheriffs Department has been contact. Letter of Authorization pending. 2.1.2.5 Eagle Vail Municipal District. Letter of Authorization Received. 2.1.2.6 Colorado State Patrol/Colorado Department of Transportation. An application has been submitted and reviewed by the Colorado State Patrol. Due to course revisions, they are awaiting an updated road safety plan. 2.1.2. 7 Town of Minturn. Minturn PD will approve following state patrol permit. 2.1.2.8 Vail Resorts. This event is covered by our general agreement with Vail Resorts noted above. Vail Mountain Operations staff has been contacted and is in approval of the event. 2.1.2.9 Vail Recreation District. The overnight camp will take place at Ford Park in Vail. We have approval to host the event here, but a formal letter is pending. 2.1.2.10Town of Vail. Permit application submitted. 2.2 Stage 2 - Vail to Pando 2.2.1 Description (See Segment 2 Maps attached) · Athletes use Lionshead Gondola to access start at Eagle's Nest · Traverse Summit Ridge of Vail Mountain · Descend Commando Ridge to Bowman's Shortcut Trail · Bowmans's Shortcut Trail to FSR 728 · FSR 728 To Shrine Pass Road [712] · West on Shrine Pass Road to Wearyman Road [747] · Wearyman Road [747] to McAllister Gulch Road [708] · McAllister Gulch Road [708] to Pando 2.2.2 Referrals 00'0031 2007 TransRockies Run Management Plan - Revised July 10, 2007 9 2.2.2.1 Vail MountainNail Resorts. We have entered into an agreement with Vail Resorts authorizing the use of their lands and lands within their lease area. 2.3 Stage 3 - Pando to leadville 2.3.1 Description (See Segment 4 Maps attached) · From Pando take East Fork Eagle Road [714] South to Colorado Trail [1776] · Colorado Trail [1776] South to Tennessee Pass · Copper Ski area Access Road to Tennessee Creek Road [102] · Tennessee Creek Road [102] to US Hwy 24 · US Hwy 24 South to County Road #99 · East on County Road #99 to County Road #9 · County Road #9 to Leadville . Finish on 100 Block of 6th street Leadville 2.3.2 Referra/s 2.3.2.1 Ski Cooper - Need permission to use Ski Cooper parking area for control station and to use road adjacent to ski area lease. Letter of permission requested. 2.3.2.2 Tennessee Creek Ranch - At the South end of Tennessee Creek Road - Courtesy visit completed. No issues anticipated. 2.3.2.3 City of Pueblo Board of Waterworks - Owns land adjacent to control station 3. Permission requested. 2.3.2.4 Colorado State Patrol/Department of Transportation - Permit application submitted. 2.3.2.5 Lake County Roads - We have spoken to Brad Palmer, Director of Roads for Lake County - received letter of permission for use of County roads. 4.2.2.3 Town of Leadville - Letter of support received. Application for road closure submitted. 4.2.2.4 Lake County Department of Recreation - Bookings have been made with the Lake County Department of Recreation for the required staging areas in the Town of Leadville. 2.4 Stage 4 - leadville to Chapman Campground 2.4.1 Description (see Segment 5 Maps attached) · Start at parking area for outlet of Charles H. Boustead Tunnel (west end of Turquoise Lake) · Turquoise Lake Road [104] to Colorado Trail [1776] · Southeast on Colorado Trail [1776] to Hagerman Pass Road [105] · Hagerman Pass Road [105] to Chapman Campground 2.4.2 Referra/s 2.4.2.1 Lake County Roads - As above 2.4.2.2 U.S. Department of Reclaimation - Need permission for use of parking area at outlet of Charles H. Boustead Tunnel (west end of Turquoise Lake). Permit application submitted. 2.4.2.3 Pitkin County - County Special Event Permit Application Submitted. Revised plan submitted July 31 st to change days 5 and 6. New permit pending. 2007 TransRockies Run Management Plan - Revised July 10, 2007 10 .. 000032. 2.4.2.4 Thousand Trails - operators of Chapman Campground. Letter of authorization received. 2.5 Stage 5 - Basalt to Aspen 2.5.1 Description (See Segment 6 Maps attached) · Vehicle Transfer to Town of Basalt · Town trails to Rio Grande Trail · Rio Grande Trail to Cemetery Lane Pathway · Underpass under Hwy 82 · City of Aspen Trails to Koch Park Finish 2.5.2 Referra/s 2.5.2.1 Pitkin County - County Special Event Permit Application Submitted. Meeting scheduled for week of July 23rd 2.5.2.2 Frying Pan Caucus - Presented to Fryingpan Caucus on June 10th. New proposal submitted by phone to Dale Coombs on August 3rd. Next Meeting August 13. 2.5.2.3 Wood Creek Caucus - Rio Grande Trail passes by Woody Creek. 2.5.2.4 Pitkin County Open Space and Trails - Permit application submitted August 2nd, 2007. 2.5.2.5 City of Aspen - Permit application submitted May 21st. Revised permit application submitted August 3rd. 2007 TransRockies Run Management Plan - Revised July 10, 2007 11 000033 Section 3: Route Operations 3.1 Route Marking 3.1.1 Marking Materia/s 3.1.1.1 Flagging Tape. We will use a biodegradable flagging tape (made from cellulosic - a wood fiber product) to mark the route at least 4 times per mile. More tape may be used where the route is ambiguous or where there is an intersection. Tape will be attached to existing posts or to our own wooden stakes wherever possible. In some cases the tape may be attached to tree branches. All tape will be removed as each stage progresses following the last runner. 3.1.1.2 Coroplast Arrows. Arrows with the event logo will be used at key intersections, attached either to existing posts or to our own wooden survey stakes. 3.1.1.3 Spray Chalk. In some areas, spray chalk will be used on the ground to mark the route where not possible to clearly mark with arrows or tape. Spray chalk washes away with water and is non-toxic. 3.1.2 Marking Procedure 3.1.2.1 Trailhead Postings. Trailheads along the route will be sign-posted 2-weeks prior to the event to make other trail users aware of the event. 3.1.2.2 Schedule. Marking will take place 1 day ahead of the race, following the route from north to south. A lead runner or mountain biker will check markings in the morning ahead of the racers. 3.1.2.3 Mode of Transport for Course Marking. The course marking crew will be non-motorized, on foot. A truck will be used to transfer the course marker through road sections. 3.1.2.4 Cleaning of Markings. Flagging tape, coroplast signs, and survey stakes will be removed as the race progresses by the sweep runner each day. 3.2 Course Control 3.2.1 Event Regu/ations 3.2.1.1 Participants are required to stay on the designated route. 3.2.1.2 Any shortcutting is grounds for penalty and/or disqualification. 3.2.1.3 Littering on the course is grounds for disqualification. 3.2.2 Trail Book. All Participants are provided with a Trail Book with detailed turn-by-turn directions and maps for each stage, although they will rely primarily on course markings 3.2.3 Course Control Crew 3.2.3.1 The course control crew will be 3-4 staff members traveling with the field of runners. This crew will be non- motorized (on foot/mountain bike). On road sections, there may be occasional vehicle use by this group. Course Crew will have radios and sat phones. 3.2.3.2 Crew Positions · Lead / Fore-Runner - Leads the runners and checks course markings · Mid-Field - roams the field in case of emergency. · . 000034 2007 TransRockies Run Management Plan - Revised July 10, 2007 12 · Follow/Sweep - follows the last runners to clear the course, identifying any missing runners at control stations, and removing course markings and any garbage. 3.3 Road Safety 3.3.1 Colorado State Patrol 3.3.1.1 TransRockies will obtain a permit from the Colorado State Patrol for use of all roads outside of Forest Service Jurisdiction and will follow CSP/CDOT event regulations. An application has been submitted. The CSP is awaiting revisions for stages 1 and 2, but no problems have been identified. 3.3.2 Marsha/s 3.3.2.1 Marshals will be positioned at major road crossings and entrances (state highways and county roads) 3.3.3 Signs 3.3.3.1 "RACE IN PROGRESS" Signs will be placed on the following roadways: · US Hwy. 24 · Shrine Pass Road · Lake County Roads #99 & #9 · Hagerman Pass · Frying Pan Road 3.1.1.1 TransRockies will follow the CDOT guidelines for special event signage. 3.1.2 Regu/ations 3.1.2.1 Runners will be required to stay to the right shoulder on roadways, unless otherwise designated and signed. 3.4 Control Stations 3.4.1 Spacing. Control Stations will be spaced approximately 6-10 miles apart, and typically 6-10 miles from either the start or finish. In some circumstances there may be additional control stations for safety or control purposes. 3.4.2 Access and Locations. See control station locations on attached map set. All control stations will be road- accessed so that they may be serviced by 2WD vehicles, although 4-wheel-drive vehicles will be used. 3.4.3 Services Provided 3.4.3.1 Drinking water and energy drinks for all participants 3.4.3.2 Fruit and Energy Bars for all participants 3.4.3.3 Emergency communication by sat phone 3.4.4 Facilities 3.4.4.1 Tent - (1) 1 0'x1 0' Portable Tent with (1) 8' table 3.4.4.2 Garbage Can and bags - for empty cups and food wrappers 3.4.4.3 Staffing - approx. 3 staff per control station 000035 2007 TransRockies Run Management Plan - Revised July 10, 2007 13 3.4.4.4 Space - Control stations take up between 1000, and 2000 square feet, depending on space available. This includes supply vehicles. 3.4.5 Schedule (closing times are contingent on accounting for all runners, start times may be later on first and last day) 3.4.5.1 Control Station 1: 8 AM - Noon Daily (4 hour maximum) 3.4.5.2 Control Station 2 (where required): 9 AM - 3PM Daily (6 hour maximum) 3.4.5.3 Control Station 3 (where required): 10AM - 5PM Daily (7 hour maximum) 3.4.5.4 Cut-Off Times. Maximum times will be established to reach each control station. After this time, runners will not be allowed to continue to the next control station or to the finish as the case may be. Cut-off times are intended to ensure that all racers are off the course within or close to the 10-hour time limit. 3.5 Spectators on Course. A plan has been developed to give direction to spectators for appropriate areas to view the race, aside from starts and finishes. This information is contained in Appendix A of this document. 3.6 Rescue/Medical Plan 3.6.1 Coordination. Our Rescue/Medical plan and team is led and coordinated by Steve Zuckerman, head of ski patrol for Beaver Creek and a member of the Eagle County Search and Rescue Team. Zuckerman will also be the liaison with outside organizations in case of an emergency (National Forest, County, Air-Rescue, Hospitals) 3.6.2 Staff. The Rescue/Medical Team will include: (2-3) EMTs, (1) Athletic Therapist, (1) Registered Nurse, (1) Paramedic, (1) Physician direction by telephone, and (1) Crew Chief. 3.6.3 Mobile Hospita/. A mobile hospital will be set up daily at the finish of the day's stage. This will be used to treat complaints upon finishing, as well as a central point for medical dispatch. 3.6.4 Trail Medics. There will be 2 EMT medics on course each day, via non-motorized (on foot or mountain bike) to respond to medical situations arising on the trail. In the case of an emergency evacuation, use of motorized vehicles may be requested from the forest service mid-event. 3.6.5 Helicopter. Helicopter use has been eliminated from the operation of the event. The only exception would be in the case of an emergency evacuation by air ambulance. This would follow normal backcountry search and rescue protocols in consultation with local authorities. 3.7 Communication Plan 3.7.1 Two-Way Radio. All key staff will have radios. Mobile repeaters may be used to expand the range of the system, when possible. 3.7.2 Satellite Phones. Used for emergency call-outs and back up for radio system. Use 10 Sat. Phones and 4 car units. 3.7.3 Cell Phones. Where coverage is available - all staff carry cell phones. 3.8 Human Waste on Course. All participants will be provided with plastic bags for collection of feces if necessary. Participants will be required to pack out human waste that they generate. Bags will be required to be emptied into portable toilets and then the empty bags must be disposed of in garbage cans. 3.9 Media On-Course 000036 2007 TransRockies Run Management Plan - Revised July 10, 2007 14 3.9.1 Photography. A limited number (max. 4) still photographers will be permitted on the course on foot or by mountain bike. Motorized vehicle access will only be permitted in areas where vehicles are normally permitted. 3.9.2 Videography. A limited number (max. 3) video cameramen will be permitted on course by bicycle on foot. Videographers may also use open roads to access the course where appropriate. 3.10 Pre Event Disturbance on Trails 3.10.1 Course Marking. Course Marking will occur on foot one-day ahead of each individual stage. A single person will run the course marking as he goes, with a vehicle for re-supply and transfer on open roads only. 3.10.2 Course Inspection. Organizers will hike and/or mountain bike the route to collect GPS data for the route. This will be conducted in July - September, with maximum of 3 people on trails. 3.10.3 Participant pre-running. There will be no participant pre-running of the course. No maps will be publically available prior to the race, and runners will not be encouraged to pre-run the course. 3.10.4 Control Station inspections. Control stations will be each visited once by 1-2 vehicles so that control station staff will be able to locate them easily during the event. 3.11 Post Event Disturbance on Trails 3.11.1 Last Runners on Course. Each day has a latest finish time of 6:00 PM. Cut-Off times will be established for each control station such that no runners/walkers should finish after 6:00 PM. In the case that runners are not able to meet the cut-off time for a control station they will be transported by the control station staff to the finish. 3.11.2 Last Runner Sweep. A crew of maximum 4 people will follow the last runner/walker (within 30 minutes). This crew will be responsible to collect all course marking and any litter on course (littering is grounds for disqualification). 3.11.3 Control Station Closing. Control stations will close immediately when cleared by the event rescue/medical team upon arrival of the sweep team. Control stations will be cleared of all garbage, equipment and supplies prior to departure of the control station staff. 3.11.4 Mitigation Activities. It is not anticipated that significant mitigation activity will be required to trails due to the foot traffic generated by the event. In the case that mitigation is required, we will plan and schedule this activity with the Forest Service in such a way that minimizes impact. 000031 2007 TransRockies Run Management Plan - Revised July 10, 2007 15 Section 4: Staging Location Operations 4.1 Food Service 4.1.1 Catering Tent 4.1.1.1 40' x 60' (2007) pole tent 4.1.1.2 Contains banquet tables, folding chairs, stage, and PA system 4.1.2 Food offered 4.1.2.1 Dinner and Breakfast Daily provided by a professional caterer (included in registration fee) 4.1.2.2 Bar-B-Que cash menu provided throughout the afternoon by professional caterer or other vendors 4.1.2.3 No alcohol for sale 4.1.2.4 Drinking water provided at the finish area and in the catering tent 4.1.3 Overnight food storage in hard-sided trucks only 4.2 Sanitation 4.2.1 Toilets. Portable toilets provided at a 1 :20 ratio for people at the site. 4.2.2 Garbage. Only bear proof containers will be provided in all camping areas. (1) 6-year or equivalent bear- proof bin will be placed at camps. Garbage cans in the finish area and food tent will be emptied regularly into bear proof containers and stored in hard-sided trucks at night. 4.2.3 Grey water. Collected from showers in 500 Gallon bladders - pumped by portable toilet or septic tank company. 4.3 Sleeping Tents 4.3.1 7' x 7' backpacking tents. 1- 2 tents per team - averages 70 tents per 100 people (2 people). These will normally be placed in tight rows, except in the case of Chapman Campground, where they will use designated sites. 4.3.2 Space requirement. Each (100) tents requires approx. 1/3 of an acre, given a relatively flat surface. Approx. 100 tents are expected in 2007. 4.4 Spectator Management. 4.4.1 Casual Spectators vs. Supporters. There are two types of spectators involved in the event: Casual Spectators and Supporters. Supporters are officially accredited for the event, and are in vehicles that have official vehicle identification. They are typically at the event to support specific runners during the event. Most runners do not have supporters, but some do. These people are already counted in the numbers above and the vehicle numbers below. Casual Spectators are those who may come to some stages and not others just to watch without a stong specific connection to the participants or the event. We expect some stages to attract significant crowds, while others are expected to attract few or no spectators. Spectators are primarily at Start and Finish locations, and do not usually go on course, except for the most road accessible locations. 4.4.2 Low Spectator Potentia/ Venues. These venues are expected to attract minimal spectator activity - max. 25 people at any given time and max. 50 people per day. Low Spectator Potential Venues: 1. Pando, 2. 00003& 2007 TransRockies Run Management Plan - Revised July 10, 2007 16 Chapman, 3. Woody Creek. Parking for these spectators will be provided (overnight not permitted), and there will be sufficient sanitation facilities available for the additional casual use. Spectator attendace for these venues will not be promoted. 4.4.3 High Spectator Potential Venues. These venues may have significant spectator activity - max. 200 at any given time and max. 500 people per day. High Spectator Potential Venues: 1. Beaver Creek (start), 2. Vail (Eagle's Nest Finish and Ford Park Camp), 3. Leadville, 4. Aspen (Finish). These venues have existing arrangements for public parking, washrooms, and garbage. The event will have a relatively small impact on these locations given their capacity for public events. 4.5 Shower Trailer. (1) 53' trailer provided by Eventcorp, complete with self-contained water supply. 4.6 Power. Up to (7) 5,000 W gas generators, or equivalent, will be used at remote sites. 4.7 Expo Tents. May include up to (10) 10' x 10' pop-up tents and 2-3 larger inflatable tents. 4.8 Vehicle Parking 4.8.1 Numbers. For 2007 we expect approx. (30) motorhomes, (15) organization vehicles (cargo trucks, pickup trucks and vans), and (15) other vehicles, for a total of (60) vehicles. We will work towards minimizing RV usage for this year and beyond. 4.8.2 Control. Parking of all vehicles is controlled, with a parking pass required to access all event sites. 4.8.3 Staff. Parking staff will be in place to direct vehicle parking 4.8.4 Closures. No road closures will be required. 4.9 Sound and Noise 4.9.1 Outdoor PA. There will be outdoor announcing and music between 11 AM and 6 PM and between 7:30 AM and 8:15 AM daily. The system will be a small2-speaker system. Noise levels will only be adequate to cover the finish and expo area outside. 4.9.2 Indoor PA. There will be indoor announcing and music between 6 PM and 9 PM Daily. Noise levels will only be adequate to cover the interior of the 2400 sq. ft. tent. 4.9.3 Generators. Generators will run in the evenings and early mornings. There will be no generators or other noise between 10 PM and 5 AM. 4.10 Finish and Start Area 4.10.1 Fencing - there will be a fenced finishing straight of approx. 100'. This same area will be the start corral the next day. 4.10.2 Arch. There will be a metal finishing arch approx. 24' wide and 13' high. 4.11 Space Requirements 4.11.1 2007 Space Required: Approx. 1-2 acres, depending on surface characteristics 4.11.2 2011 Space Required: Approx. 3-6 acres, depending on surface characteristics 4.12 Pre-Event Impact on Camps 000\)39 2007 TransRockies Run Management Plan - Revised July 10, 2007 17 4.12.1 Finish Area Setup. A Setup Team will arrive at each camp as early as Noon the day prior to the use of a particular camp. They will have (1) RV and (1) Truck, and will set up the finish arch and finish-fencing for the next day. In addition, some signs will be installed. 4.12.2 Advance Site Crew Arrival. A Team will arrive approx. 1 hour ahead of the main caravan to place parking and directional signs, and also to direct official vehicles arriving at the site to the appropriate parking areas. 4.12.3 Main Caravan Arrival. The main caravan (balance of vehicles) will arrive directly from the previous start. The group will normally all arrive within a 2 hour window, depending on the driving distance from the previous staging location. The advance site crew will direct vehicles arriving on-site. 4.13 Post-Event Impact on Camps 4.13.1 Main Caravan Departure. The main caravan departs directly following the start of each stage. Selected event staff stays behind at each location to complete packing of all tents and equipment, and collection of all garbage. 4.13.2 Setup Crew. The same crew that arrived early to set up the arch and fences will stay behind following to take them down, and also ensure that all garbage is collected. 4.13.3 Externally contracted services. Eg. Marquee tent, porta-potties, additional garbage, etc. will be removed the same day as departure. 2007 TransRockies Run Management Plan - Revised July 10, 2007 18 OOOOltO APPENDIX A GORE-TEXTM TransRockies Run 2007 September 16-20, 2007 Spectator Access Information · Event supporters and spectators are asked to follow these guidelines in accessing the race route. · TransRockies US Inc. does not endorse public/spectator access to other parts of the route. · Drive only on open roads and park only in designated public parking areas. · When on foot, stay on designated trails only and follow all USDA National Forest Service Regulations. Stage 1 - Beaver Creek to Vail - September 16 I Sugg~sted I Estimated Time I Description Location 1. Beaver Creek 9:45 AM - 10: 15 Start loop in Beaver Village AM Creek Village and (10 AM Start on ski-area Time) trails/roads 2. Dowd's Junction 10:40 AM - Control Station 1 at 11 :30 AM Dowd's Junction 3. Eagle's Nest Noon - 2:30 PM Finish Line at Eagle's Nest Stage 2 - Vail to Pando - September 17 I Sugg~sted I Estimated Time I Description Location 1. Pando Noon - 6:00 PM Finish at Pando Stage 3 - Pando to Leadville - September 18 I Sugg~sted I Estimated Time I Description Location 1. Pando 7:45 - 8: 15 AM Start at Pando (8 AM Start Time) 2. Camp Hale Road 8:40 - 10:00 AM Control Station 1 at Colorado Trail and Camp Hale Road 3. Ski Cooper 9:30 - Noon Control Station 2 at Ski Cooper I 4. Eas~Te!!ne~~ee I 11 :00 AM - 5:00 I Control Station 3 at I Access/Parking j . . Beaver Creek Public Parking .Highway 24 just south of 1-70 . Park at Meadow Mountain Trailhead. . Watch for traffic when crossing Hwy. 24. . Vail Village - Lionshead Parking Structure . Use Gondola for access (fee required) J I Access/Parking . Hwy 24 south from Red Cliff to Pando (6.2 miles) . Park at Race village on west side of road. Follow directions of event staff. I J I Access/Parking . Hwy 24 south from Red Cliff to Pando (6.2 miles) . Park at Race village on west side of road. Follow directions of event staff. .Highway 24 south of Pando approx. 4 mile. . Left on Camp Hale Road (USFS 726) to CS 1 . Hwy 24 south from Pando J approx. 7 miles to Tennessee Pass . Proceed to Ski Cooper parking area. I . Hwy 24 South from Tennessee 000041 2007 TransRockies Run Management Plan - Revised July 10, 2007 19 Road PM Tennessee Creek Road 5. Leadville Noon - 6:00 PM Finish in Leadville - Saker Field Pass approx. 6 miles to East Tennessee Road (County Road 18) . Turn left onto E Tennessee Road to Control Station. . Park on shoulder - do not block traffic. . Hwy 24 South from Tennessee pass approx. 10 miles to Leadville . Hwy 24 becomes Harrison Avenue . Turn Right on W. 6th Street . Turn Left at Leiter Street . Immediate Right into Saker field . Follow directions of Event staff for parking Stage 4 - Turquoise Lake to Chapman Campground - September 19 I Sugg~sted I Estimated Time I Description I Access/Parking Location 1. Turquoise Lake 8: 15 AM - 8:45 Start at West end . From Leadville go west on W AM of Turquoise Lake 6th Street for 0.5 miles 8:30 AM Start . Turn right on CR-4/Turquoise Time Lake Road for 8.2 Miles . Turn right at Charles H. Soustead Tunnel Outlet . Park in designated parkinq area Important Note: Vehicle travel over Hagerman Pass not recommended: high clearance off- I road vehicle trail. Use Independence Pass/Aspen or 1-70/Glenwood Springs. RVs and Large Trucks must use 1-70 route/Glenwood Springs Route. 2. Chapman Noon - 6:00 PM Finish at Chapman Passenger Cars - approx. 3.25 Campground Campground hours: . Hwy 24 south from Leadville for 15 miles . West on Hwy 82 for 43 miles to Aspen . Continue west on Hwy 82 for 17 miles to Basalt (last services before camp) . Follow signs for Ruedi Reservoir through town . East on Fryingpan Road for 28 miles to Chapman Campground (use caution - narrow winding road) . Follow directions of Event Staff for parking -, RVs and Larger Vehicles - approx 3.5 hours: . Hwy 24 North from Leadville for 31 miles . West on 1-70 for 55 miles . South through Glenwood Springs on Hwy 82 , OOOO~2' 2007 TransRockies Run Management Plan - Revised July 10, 2007 20 Stage 5 - Basalt to Aspen - September 20 Suggested I Estimated Time I Description Location 1. Basalt 9:45 - 10: 15 Start at Basalt (10:00 AM Start Time) 2. Red Butte Ranch Noon - 2:30 PM Open Space 3. Koch Lumber Park, Aspen 000043 Noon - 3:00 PM Where Rio Grande trail meets Cemetary Lane Trail Finish at Koch Lumber Park . Continue Southeast on Hwy 82 for approx. 20 miles to Basalt (last services before camp) . Follow signs for Ruedi Reservoir through town . East on Fryingpan Road for 28 miles to Chapman Campground (use caution - narrow winding road) . Follow directions of Event Staff for parkinq I Access/Parking . Fisherman's Park in Basalt. Park in Designated parking areas only. . From Hwy. 82 take Cemetery Lane north to Red Butte Ranch Open Space. . Park in desiqnated parking only. . Park at Buttermilk Ski Area, JUS.! I west of Aspen on Hwy. 82. . Take the free shuttle provided to Koch Lumber Park ----- 2007 TransRockies Run Management Plan - Revised July 10, 2007 21 TransRockies Run September 16-21, 2007 1. Vehicles - projected Pitkin County Vehicle and Traffic Plan I Group 1 1 Type Motorhomes (25 foot) 2 I Motorhomes (25 foot) 13 I RVs (sizes vary) 4 Passenger Cars & Light Trucks 5 Cargo Trucks 16 7 I Pickup Trucks Minivans 18 I TOTAL I School Busses I I Use Organization . Staff . Media . Sponsors . Medical I Expedition Teams I Team Supporters Team Supporters Additional Sponsors Additional Media Organization . Equipment . Participant Luggage . Water . Supplies I . Control Stations . Course Marking Organization . Parking Control . Advance Site Setup I Participant Shuttles I I Number , 12 17 i6 . 15 4 /4 '2 i3 i 53 2. Traffic Plan - Arrive Chapman a. Schedule i. Vehicles Depart Leadville - 8 AM ii. Vehicles Arrive Chapman - 11 :30 AM - 1 :30 PM b. Traffic Volume on Fryingpan Road i. Traffic Counts for Fryingpan Road (source Eagle County website) September 2-16,2004 (most comparable data) 1. At Basalt 1303 vehicles / 24 hours = 54 vehicles per hour average (assume it is higher during the day) 2. At Ruedi Res. (MP 19.7): 351 vehicles / 24 hours = 15 vehicles per hour average (assume it is higher during the day) c. Traffic Generated by TransRockies i. Vehicles should be generally well distributed over the 2 hour arrival period, due to variability of route (larger vehicles must use 1-70), as well as stops for re-supply, fuel purchase, etc. ii. 53 vehicles over 2 hours = 24 vehicles per hour. This means 1 additional vehicle every 2.5 minutes iii. Impact on daily traffic: 1. 4% increase at Basalt town limit 2. 15% Increase at Ruedi Reservoir d. Public Safety Implications . oooo~~ 1 J J I I j j J i. Given the average separation between vehicles of 2.5 minutes, there will be minimal grouping of vehicles, and no disruption to emergency vehicle access. ii. Given that the event falls on a weekday, peak traffic volumes are expected to be well below those encountered on a normal summer weekend (Traffic Count from July 25 - August 14, 2001 reports 2,298 vehicles per 24 hours at Basalt town limits). 3. Traffic Plan - Depart Chapman a. Schedule i. Athlete shuttle from Chapman to Basalt - 8:30 - 9:30AM (3 busses) ii. Other Vehicles Depart Chapman - 8:00 - 10:00 AM iii. Vehicles Arrive Aspen - 9 AM -12 PM b. Traffic Volume on Fryingpan Road i. Traffic Counts for Fryingpan Road (source Eagle County website) ii. September 2-16,2004 (most comparable data) 1. At Basalt: 1303 vehicles / 24 hours = 54 vehicles per hour average (assume it is higher during the day) 2. At Ruedi Res. (MP 19.7): 351 vehicles / 24 hours = 15 vehicles per hour average (assume it is higher during the day) c. Traffic Generated by TransRockies i. Normally, all vehicles would depart within a 30 - minute time frame. ii. TransRockies will assign each vehicle with a departure time such that vehicle departures will be evenly distributed over the 2 hour departure period (8 AM - 10 AM). iii. 53 vehicles over 2 hours = 24 vehicles per hour. This means 1 additional vehicle every 2.5 minutes iv. Impact on daily traffic: 1. 4% increase at Basalt town limit 2. 15% Increase at Ruedi Reservoir d. Public Safety Implications i. Given the average separation between vehicles of 2.5 minutes, there will be minimal grouping of vehicles, and no disruption to emergency vehicle access. ii. Given that the event falls on a weekday, peak traffic volumes are expected to be well below those encountered on a normal summer weekend (Traffic Count from July 25 - August 14, 2001 reports 2,298 vehicles per 24 hours at Basalt town limits). OOOO~5 000046 PITKIN COUNTY OPEN SPACE AND TRAILS STANDARD CONDITIONS 1. The permittee hereby expressly binds himself or itself to indemnify and hold harmless Pitkin County and each of its offers, agents, employees and insures against any and all liability, loss, damage, demands, for any claim, injury, or damage allegedly sustained received, and expresses of whatsoever nature (including court costs and attorney fees) which arise from or are caused by the acts of the premittee, its officers, employee, agents, contractors or subcontractors, in connection with or in any way arising out of the activities of the permittee. 2. Spray painting or other permanent marking of the trail surface is strictly prohibited. Events requiring measured miles or the provision of other information to event participants must utilize non-permanent means of conveying the information. Failure to remove mile markers or other participant information from the trail within 24 hours may result in revocation of the permit or action by Pitkin County Government to withhold permits for future events. The permittee is responsible for any remedial efforts necessitated by a violation of this condition. 3. The permittee shall maintain the premises to standards of orderliness, neatness, sanitation, and safety acceptable to Pitkin County Open Space and Trails. 4. The permittee shall pack out or otherwise remove from the area all refuse resulting from operations under this permit. 5. The permittee, in exercising the privileges granted by this permit, shall comply with all Federal, State, and Pitkin County laws and regulations which are applicable to the area or operations covered by this permit. This includes Pitkin County Title XII regulations requiring bicyclists to travel at safe speeds and to yield to equestrians and pedestrians and no motorized vehicles on trails. 6. The permittee shall submit and comply with a safety and operation plan, approved by Pitkin County Open Space and Trails during the operational period of this permit. 7. The permittee shall exercise diligence in protecting from damage the land and property of Pitkin County Open Space and Trails used in connection with this permit, and shall pay Pitkin County for any damage resulting from negligence or from the violation of the terms of this permit or of any law or regulation applicable within the area used by the permittee, or by any agents or employees of the holder acting within the scope of their agency or employment. 8. The permittee shall notify Pitkin County of any substantial changes in the event type, route, venue or dates. Changes may be subject to approval by Pitkin County, In case of change of address, telephone, and/or contact person for the event, the permittee shall immediately notify the permit agency agent. I. I ." 9. Rising waters, high winds, falling limbs or trees, and other hazards are natural phenomenons that present risks, which the permitted assumes. The permittee has the responsibility of inspecting his activity area and immediate adjoining area for hazardous conditions and, after securing permission from the Pitkin County, removing such hazards. 10. No signs or advertising devices shall be erected on the area covered by this permit, or highways lending thereto, without prior approval of Pitkin County Government as to location, design, size, color, and message. Erected signs shall be maintained or renewed as necessary to neat and presentable standards. 11. The event will not cause undue disturbance or inhibit safe travel on Pitkin County owned or managed properties or right-of-ways. 12. Permittee hereby certifies that he/she ahs acquired valid approvals for conducting the event as proposed hereunder from the owner or manager of each of the properties proposed to be accused, crossed or otherwise directly affected by this event. 13. This permit may be terminated upon breach of any of the conditions herein. ADDITIONAL cONDITONS 14. Event can only take place on the Rio Grande Trail. The Basalt Old Snowrnass Trail cannot be used due to the trail going through the Holland Hills subdivision on subdivision roads. 15. Event organizer will post volunteer marshals at the following locations along the Rio Grande Trail: 1. Basalt High School 2. Intersection of Basalt Old Snowrnass Trail and Rio Grande Trail 3. Arciero Trailhead near Snowrnass Conoco to keep runners on trail. 4. All road crossings along Lower River Road, Gerbaz Rd, Upper River Road, and McLain Flats Road. Marshals will warn other trail users of event in progress. Permittee will also post signs along the trail one week in advance of the event at the locations where marshals will be located indicating "Special Event on September 20- Caution Large number of Runners will be on trail heading downvalley towards Aspen form 10 am to 2pm" to warn other pathway users. Signs must be removed promptly following the conclusion of the race. 16. Event organizer will place quarter page ads in the local newspapers and ads on the local radio stations for one week prior to the event letting the public know the event date, time and route of the event. All ads must be approved by Pitkin County Open Space and Trails. 000047 ) . \.; . . . ~, ~ , " .J ,~ . 17. Aid Stations can be located at the following location: . Pitkin Iron at the Rio Grande Trail crossing of Upper River Road. . Stein Park with the approval of Aspen Valley Land Trust and the City of Aspen Parks Department. 000048 USDA United States ~ Department of Agriculture Forest Service ~Q./ White River . J National r ~~ Forest v '. ' ,.. I f<..J. {~". ~>-~'" d'", f:';;' r~.~.."" .ft'.--,.,....~ ."'. '" - t l?;g'QlH&/d:co~s R~'ger District 125 West 5th St.! P b. Box 720 Eagle, CO 81631-0720 (970) 328-6388 FAX (970) 328-6448 n.... '" ....., .... _ I n_'-'!I;;,I V I;;.LI JUN 0 B 2007 BOCC OFFICE File Code: 2720-2 Date: June 5, 2007 Dear Interested Party: The White River National Forest, Eagle/Holy Cross Ranger District, is proposing to issue a special-use recreation event permit to a group known as TransRockies US Inc.. The permit would allow TransRockies US Inc. to conduct a recreation event on National Forest Lands September 15-21, 2007. TransRockies US Inc. has proposed a 6-day endurance trail and road running stage race from Beaver Creek to Aspen, Colorado. The event would involve 2 person teams running 15-25 miles per day through the White River and San Isabel National Forests on the EaglelHoly Cross, Leadville, and Aspen/Sopris Ranger Districts. The proponent wishes this event to become "one of the most important trail running events in the world over the course of the next five years". Thus, the proposal is for an annual event. The proponent would cater the event for participants including; tent and/or RV accommodations, meals, support staff, staging areas, and checkpoints. D D ~ Y1/\/'--1lvtL ~t^~ f'~ I~(J \I ~?-1 -51-> 1 Figure 1 - Event Components Comoonent Staging Areas puroose Start/Finish point, overnight accommodations (tents, RV's) food serVice, medical support, entertainment, exhibitors, etc. Control Stations Checkpoint for water, energy bars, communications, etc Race Route Roads and trails for event course, use by participants on foot, and staff traveling by foot, bicycle, motorcycle, and vehicles as allowed by local and NFS regulations and permit limitations Note: Figure 1 offers an overview of the major components of the proposal. Each stage would have one staging area where participants, event staff, medical crew, vohmteers, media, timing, and participant support would be located. Control stations would be used as checkpoints located every 6-10 miles between staging areas along the race route. The proposed event would likely be of high quality and bring significant economic benefits to local communities. Figure 2 - Proposed Locations Stage 1- Sept 16: Beaver Creek to Minturn to Vail Mountain/Eagles Nest Stage 2 - Sept 17: Vail Mountain/Eagles Nest to Camp HalelPando 8 ,<'00004~i , j . , Caring for the Land and Serving People Printed on Recycled Paper Q Stage 3 - Sept 18: Camp HalelPando to Town of Leadville Stage 4 - Sept 19: Town of Leadville to Chapman Campground Stage 5 - Sept 20: Chapman Campground to Lenado Stage 6 - Sept 21: Lenado to Town of Aspen Note: Figure 2 offers a general description of the proposed race route location. Table 1 - Proposed Levels of Use I 2007 2008 I 2009 2010 2011 I Participants 180 250 I 375 550 825 I Staff 51 63 I 77 93 110 I Supporters 55 75 I 110 165 250 I SponsorsfMedia 20 24 I 27 30 30 I Totals 306 412 I 589 838 1215 I Totals persons at stagin'~cations I 306 412 I 589 838 1215 I Totals persons on race route 190 261 I 387 563 839 Note: Table 1 represents an estimate of the total number of persons projected to take part in the proposed event over a 5 year period by function and location. Our team of resource specialists is currently in the process of identifying issues and estimating the potential environmental effects of this proposal. We anticipate completing the analysis by August 15, 2007. To make a fully informed decision, we need to lmow your issues and concerns with this proposal and how you believe they may be addressed. Please respond with any comments by July 2, 2007 so that our planning efforts can proceed in a timely manner. Address comments to: Brian Lloyd - Eagle/Holy Cross District Ranger Attn: TransRockies Run Recreation Event P.O. Box 190, Minturn, CO, 81645 u~ an Lloyd 1 Acting District Ranger Please include: (1) Your name, address, telephone number, organization represented, if any; (2) Name of this proposal on which the comment is being submitted, TransRockies Run Recreation Event; and (3) Specific facts and supporting reasons for your concerns. Copies of the decision document will be mailed to those people who submit comments and to those who request a copy. If you need any further ii1:formation about the proj ect, you may call Brandon Mitchell at 970- 827-5154. Maps of the project area are available at the Eagle/Holy Cross Ranger District. Thank you for yoUr interest in the management of your public lands. 'j{2ArID,JrJ jflJ;n/k'!' '- - &J7~ S-ISy' ("\ IJ (S. ~f,D, 0.5 pA L t.,01V c, Sincerely, 000050 ,.' . ,.:.. '....: ; .; t ~ _'... Page 1 of2 From: Ellen Anderson Sent: Monday, August 27,200712:19 PM To: Michael Kraemer Subject: RE: TransRockies amended proposal Hi Mike- One small comment: As I recall, there was some discussion about the appropriateness of the TransRockies folks occupying a large number of camping spaces at Chapman campground. Has that been addressed? Can you remind me when the next meeting of the committee is? Thanks. Ellen Ellen W. Anderson Emergency Management Coordinator Pitkin County Sheriffs Office 506 East Main St., Suite 101 Aspen, Colorado 81611 970.920.5234 Direct 970.618-1515 Cell 970.920.5307 FAX From: Michael Kraemer Sent: Monday, August 27, 2007 12:03 PM To: 'dglcoombs@aol.com'; 'dghorseoutfittin@aol.com'; 'Ann Owsley'; Bruce Benson; 'James Lindt'; 'Wright, Kevin'; Gary Tennenbaum; Dale Will; 'RWalker137@gmail.com'; 'Brandon L Mitchell'; Tom Grady; Ellen Anderson; 'phil@aspensurfers.com'; Ed Van Walraven; 'bharding@basaltfire.org'; Scott Thompson forward; 'Peter Hart'; 'Aaron McConnell'; 'Chester Fabricius' Subject: RE: TransRockies amended proposal Just a reminder that comments for the amended Transrockies proposal are due to me by email by tomorrow A.y.gust_28th. Thanks, Mike From: Michael Kraemer Sent: Friday, August 10, 2007 4:47 PM To: Michael Kraemer; 'dglcoombs@aol.com'; 'dghorseoutfittin@aol.com'; 'Ann Owsley'; Bruce Benson; 'James Lindt'; 'Wright, Kevin'; Gary Tennenbaum; Dale Will; 'RWalker137@gmail.com'; 'Brandon L Mitchell'; Tom Grady; Ellen Anderson; 'phil@aspensurfers.com'; Ed Van Walraven; 'bharding@basaltfire.org'; Scott Thompson forward; 'Peter Hart'; 'Aaron McConnell'; 'Chester Fabricius' Cc: Hilary Fletcher; Lance Clarke; Cindy Houben Subject: TransRockies amended proposal All, TransRockies Inc. has amended a route in their special events application for the running event proposed for Sept. 15-20. The previous application proposed a route from Miller Creek, over Larkspur Mountain, through Lenado, to Aspen. This route has been eliminated. 000051 file:! /C :\Planning Memos\Special Events\ TransRockies\ TR Emergency Manager.htm 9/1'3/2007 Page 20f2 The new route proposes to bus runners from Chapman Campground to the Town of Basalt. Runners will start the final stage of the event in Basalt and travel along the Rio Grande Trail to Aspen. Attached is a traffic plan, management plan, and a schedule of times for the event. I will send a link to a map of the amended route next week as it is too big to send over email. Please review these documents and provide comments via email to me by August 28th. If I do not receive comments I will assume there are no issues. Thanks, Mike Mike Kraemer Planner Community Development Department Pitkin County 130 S. Galena Street Aspen. CO 81611 970.920. 5526(phone) 970.920. 5439(fax) michaelk@co.oitkin.co.us ... flnn\1C::? tlW/~P\allning Memos\Special Events\ TransRockies\ TR EmergencyManager.htm 9/13/2007 Page I of2 From: Ed Van Walraven Sent: Monday, August 27,20071:58 PM To: Michael Kraemer Subject: RE: TransRockies amended proposal Hey Mike, They need to pull tent permits, withy ALL of the details, for the function in Koch Park. Thanks, Ed Ed Van Walraven Fire Marshal Aspen Fire Protection District 420 East Hopkins Avenue Aspen, CO 81611 970-925-2690 Office 970-920-4451 Fax From: Michael Kraemer Sent: Monday, August 27,2007 12:03 PM To: 'dglcoombs@aol.com'; 'dghorseoutfittin@aol.com'; 'Ann Owsley'; Bruce Benson; 'James Lindt'; 'Wright, Kevin'; Gary Tennenbaum; Dale Will; 'RWalker137@gmail.com'; 'Brandon L Mitchell'; Tom Grady; Ellen Anderson; 'phil@aspensurfers.com'; Ed Van Walraven; 'bharding@basaltfire.org'; Scott Thompson forward; 'Peter Hart'; 'Aaron McConnell'; 'Chester Fabricius' Subject: RE: TransRockies amended proposal Just a reminder that comments for the amended Transrockies proposal are due to me by email by tomorrow Auaust 28th. Thanks, Mike From: Michael Kraemer Sent: Friday, August 10, 2007 4:47 PM To: Michael Kraemer; 'dglcoombs@aol.com'; 'dghorseoutfittin@aol.com'; 'Ann Owsley'; Bruce Benson; 'James Lindt'; 'Wright, Kevin'; Gary Tennenbaum; Dale Will; 'RWalker137@gmail.com'; 'Brandon L Mitchell'; Tom Grady; Ellen Anderson; 'phil@aspensurfers.com'; Ed Van Walraven; 'bharding@basaltfire.org'; Scott Thompson forward; 'Peter Hart'; 'Aaron McConnell'; 'Chester Fabricius' Cc: Hilary Fletcher; Lance Clarke; Cindy Houben Subject: TransRockies amended proposal All, TransRockies Inc. has amended a route in their special events application for the running event proposed for Sept. 15-20. The previous application proposed a route from Miller Creek, over Larkspur Mountain, through Lenado, to Aspen. This route has been eliminated. The new route proposes to bus runners from Chapman Campground to the Town of Basalt. Runners will start the final stage of the event in Basalt and travel along the Rio Grande Trail to Aspen. Attached is a traffic plan, management plan, and a schedule of times for the event. I will send a link to a map of the amended route next week as it is too big to send over email. Please review these documents and provide comments via email to me by August 28th. If I do not receive comments I will assume there are no issues. .>oy 00005.3 file://C:\Planning Memos\Special Events\ TransRockies\ TR _ AspenFire.htm 9/13/2007 Page 2 of2 Thanks, Mike Mike Kraemer Planner Community Development Department Pitkin County 130 S. Galena Street Aspen, CO 81611 970.920.5526(phone) 970.920. 5439 (fax) m ichaelkaIlco .pitkin .co .us 000054 '. file://C:\Planning Memos\Special Events\ TransRockies\ TR _AspenFire.htm 9/13/2007 Page 1 of 1 From: Tom Grady Sent: Wednesday, September 05,20073:14 PM To: Michael Kraemer Subject: RE: TransRockies Mike... .The peso is good with it... ..I'm working out some minor details wI Mountain Rescue Aspen but nothing critical. Thanks....T. Grady From: Michael Kraemer Sent: Wednesday, September 05,20072:46 PM To: Tom Grady Subject: TransRockies Grady, Do you have any final comments on the SOP? Mike Mike Kraemer Planner Community Development Department Pitkin County 130 S. Ga/ena Street Aspen, CO 81611 970920 5526(phone) 970.920. 5439(fax) m ichaelk(ci)co. oitkin. co. us 000055: file://C:\Planning Memos\Specia1 Events\ TransRockies\ TR _Grady .htm 9/13/2007 Page 1 of 1 From: James Lindt Oamesl@basalt.net] Sent: Friday, August 31, 2007 12:06 PM To: Michael Kraemer cc: Chester Fabricius Subject: Re: TransRoackies Run Michael, We discussed the TransRockies Run with the Police and Public Works today and we are alright with them using the high school as a start. We will put our electronic sign on Southside Drive with a message indicating that the overflow parking will be on Southside Drive. However, obviously the Applicant still needs to get the School District's consent to use their property. Thanks, James Lindt, AICP Senior Planner Town of Basalt 101 Midland Ave Basalt, CO 81621 phone: 970-927-4701 ext 230 fax: 970-927-4703 email: iamesl(cV.basalt.net - - ----- Original Message ----- From: Mkha,~LK.ri:!~lll~I To: James Lindt ; Qf!!Y-I~nn~pba1J.m Sent: Wednesday, August 29,20071:39 PM Subject: RE: TransRoackies Run If Gary is ok so is Pitco Community Development. From: James Lindt [mailto:jamesl@basalt.net] Sent: Wednesday, August 29, 20079:51 AM To: Michael Kraemer; Gary Tennenbaum Subject: TransRoackies Run Hi Mike and Gary, I spoke to Chester this morning about the TransRockies Run and told him to approach the School District about using their property for the start of the fourth stage. Town Staff will have a meeting with the Town Police to make sure that they are comfortable with the increased traffic on Southside Drive as a result of the race and the parking situation. We are operating on the understanding that if the Town and the School District consent to starting the race at the High School on the east side of Southside Drive, Pitkin County is okay with use of the Rio Grande Trail from that location for the race. If this understanding is not correct please let me know. We wouldn't want to direct Chester to negotiate with the School District if they can't use the Rio Grande Trail from that point. Thanks, James Lindt, AICP Senior Planner Town of Basalt 101 Midland Ave Basalt, CO 81621 phone: 970-927-4701 ext 230 fax: 970-927-4703 email: lam~_$I@bCl.$~It.n~J 000056 file://C:\Planning Memos\Special Events\ TransRockies\ TR _ Townoffiasalt.htm 9/1312007 Page I of2 From: Ann Owsley [thewcstore@yahoo.com] Sent: Monday, August 27, 20073:09 PM To: Michael Kraemer Subject: RE: TransRockies amended proposal Thanks, Mike. The WC Caucus has no further comment. Ann Michael Kraemer <michaelk@Co.pitkin.co.us> wrote: Just a reminder that comments for the amended Transrockies proposal are due to me by email by tomorrow Auaust 28th. Thanks, Mike .~"^^-'" ._."r-'-~-"'-"""""^~^"._"""'."--~'--""."--_.._~.""-""" From: Michael Kraemer Sent: Friday, August 10, 2007 4:47 PM To: Michael Kraemer; 'dglcoombs@aol.com'; 'dghorseoutfittin@aol.com'; 'Ann Owsley'; Bruce Benson; 'James Lindt'; 'Wright, Kevin'; Gary Tennenbaum; Dale Will; 'RWalker137@gmail.com'; 'Brandon L Mitchell'; Tom Grady; Ellen Anderson; 'phil@aspensurfers,com'; Ed Van Walraven; 'bharding@basaltfire,org'; Scott Thompson forward; 'Peter Hart'; 'Aaron McConnell'; 'Chester Fabricius' Cc: Hilary Fletcher; Lance Clarke; Cindy Houben Subject: TransRockies amended proposal All, TransRockies Inc. has amended a route in their special events application for the running event proposed for Sept. 15-20. The previous application proposed a route from Miller Creek, over Larkspur Mountain, through Lenado, to Aspen. This route has been eliminated. The new route proposes to bus runners from Chapman Campground to the Town of Basalt. Runners will start the final stage of the event in Basalt and travel along the Rio Grande Trail to Aspen. Attached is a traffic plan, management plan, and a schedule of times for the event. I will send a link to a map of the amended route next week as it is too big to send over email. Please review these documents and provide comments via email to me by AJ.!9u~t 28th. If I do not receive comments I will assume there are no issues. Thanks, Mike Mike Kraemer Planner Community Development Department Pitkin County 130 S. Galena Street Aspen, CO 81611 970.920.5526(phone) 970.920.5439(fax) mi(:ha~lk@.co. pitkin.co. us ... 000057 file://C:\Planning Memos\Special Events\ TransRockies\ TR _ WCCaucusfinall.htm 9/13/2007 Page 2 of2 Be a better Heartthrob. Get better relationship answers from someone who knows. Yahoo! Answers - Check it out. 000058 file://C:\Planning Memos\Special Events\ TransRockies\ TR _ WCCaucusfinall.htm 9/1312007 Page 1 of 1 From: James Lindt Dames1@basa1t.net] Sent: Monday, September 10,20079:45 AM To: Michael Kraemer; Chester Fabricius Subject: School District's consent Hi Michael and Chester, The Principal of Basalt High School called and the School District has provided consent for the TransRockies Run. So, the Town is alright with the special events request and will have our electronic sign on Southside Drive the day of the event to describe where parking is to occur. Thanks, James Lindt, AICP Senior Planner Town of Basalt 101 Midland Ave Basalt, CO 81621 phone: 970-927-4701 ext 230 fax: 970-927-4703 email: iamesl@basalt.net - ',.., 000059 file:/ /c :\Planning Memos\Special Events\ TransRockies\ TR _School Districtconsent.htm 9/13/2007 Page 1 of2 From: Wright, Kevin [Kevin.Wright@state.co.us] Sent: Thursday, August 23,20078:47 AM To: Michael Kraemer Cc: Will, Perry; Andree, Bill; Wood, Kelly Subject: RE: TransRockies amended proposal The Division is OK with the new route change; busing runners from Chapman to the Rio Grand Trail and eliminating the Miller Cr to Aspen portion of the run. Bear proofing at Chapman and along the Rio Grand at any aid stations is still a must and no encampment at Buttermilk. Thanks for all your work on this. The division appreciates Pitkin County's support. -----Original Message----- From: Michael Kraemer [mailto:michaelk@co.pitkin.co.us] Sent: Friday, August 10, 2007 4:47 PM To: Michael Kraemer; dglcoombs@aol.com; dghorseoutfittin@aol.com; Ann Owsley; Bruce Benson; James Lindt; Wright, Kevin; Gary Tennenbaum; Dale Will; RWalker137@gmail.com; Brandon L Mitchell; Tom Grady; Ellen Anderson; phil@aspensurfers.com; Ed Van Walraven; bharding@basaltfire.org; Scott Thompson forward; Peter Hart; Aaron McConnell; Chester Fabricius Cc: Hilary Fletcher; Lance Clarke; Cindy Houben Subject: TransRockies amended proposal All, TransRockies Inc. has amended a route in their special events application for the running event proposed for Sept. 15-20. The previous application proposed a route from Miller Creek, over Larkspur Mountain, through Lenado, to Aspen. This route has been eliminated. The new route proposes to bus runners from Chapman Campground to the Town of Basalt. Runners will start the final stage of the event in Basalt and travel along the Rio Grande Trail to Aspen. Attached is a traffic plan, management plan, and a schedule of times for the event. I will send a link to a map of the amended route next week as it is too big to send over email. Please review these documents and provide comments via email to me by Au~ust 28th. If I do not receive comments I will assume there are no issues. 000080 file://C:\Planning Memos\Special Events\ TransRockies\ TR _ DOW approva1.htm 9/13/2007 Thanks, Mike Mike Kraemer Planner Community Development Department Pitkin County 130 S. Ga/ena Street Aspen, CO 81611 970 920. 5526(phone) 970 920. 5439(fax) m ichaelk(ci)co. oitki n .co. us 000061 file:! /C:\Planning Memos\Special Events\ TransRockies\ TR_ DO Wapproval.htm Page 2 of2 :. ',,-' . 9/13/2007 Page I of2 From: Bill Harding [bharding@basaltfire.org] Sent: Tuesday, August 28,20074:26 PM To: Michael Kraemer Cc: Jerry Peetz; Frank Rudecoff Subject: RE: Tran Rockies amended proposal Michael, The Trans Rockies Group spoke with representatives of our district who respond in the upper Frying Pan area. Their report along with the review of the management plan is acceptable. The management plan does mention that the medical coordinator Steve Zuckerman will coordinate with each jurisdiction that a potential incident may fall in if needed. We will be glad to offer emergency service when requested. Overall I believe the group has written a good plan and I trust they will have a successful event. If I can be of further assistance feel free to contact me at any time. Sincerely, Bill Harding, Fire Marshal mnOrig i na I Message---n From: Michael Kraemer [mailto:michaelk@co.pitkin.co.us] Sent: Monday, August 27, 2007 12:03 PM To: dglcoombs@aol.com; dghorseoutfittin@aol.com; Ann Owsley; Bruce Benson; James Lindt; Wright, Kevin; Gary Tennenbaum; Dale Will; RWalker137@gmail.com; Brandon L Mitchell; Tom Grady; Ellen Anderson; phil@aspensurfers.com; Ed Van Walraven; bharding@basaltfire.org; Scott Thompson forward; Peter Hart; Aaron McConnell; Chester Fabricius Subject: RE: TransRockies amended proposal Just a reminder that comments for the amended Transrockies proposal are due to me by email by tomorrow Auaust 28th. Thanks, Mike From: Michael Kraemer Sent: Friday, August 10, 2007 4:47 PM To: Michael Kraemer; 'dglcoombs@aol.com'; 'dghorseoutfittin@aol.com'; 'Ann Owsley'; Bruce Benson; 'James Lindt'; 'Wright, Kevin'; Gary Tennenbaum; Dale Will; 'RWalker137@gmail.com'; 'Brandon L Mitchell'; Tom Grady; Ellen Anderson; 'phil@aspensurfers.com'; Ed Van Walraven; 'bharding@basaltfire.org'; Scott Thompson forward; 'Peter Hart'; 'Aaron McConnell'; 'Chester Fabricius' Cc: Hilary Fletcher; Lance Clarke; Cindy Houben Subject: TransRockies amended proposal All, TransRockies Inc. has amended a route in their special events application for the running event proposed for Sept. 15-20. The previous application proposed a route from Miller Creek, over Larkspur Mountain, through Lenado, to Aspen. This route has been eliminated. The new route proposes to bus runners from Chapman Campground to the Town of Basalt. Runners will start the final stage of the event in Basalt and travel along the Rio Grande Trail to Aspen. -.Attached is a traffic plan, management plan, and a schedule of times for the event. 000062 I ': file:/ /C:\Planning Memos\Special Events\ TransRockies\ TR _ BasaltFire.htm 9/13/2007 Page 2 of2 I will send a link to a map of the amended route next week as it is too big to send over email. Please review these documents and provide comments via email to me by Auaust 28th. If I do not receive comments I will assume there are no issues. - Thanks, Mike Mike Kraemer Planner Community Development Department Pitkin County 130 S. Galena Street Aspen, CO 81611 970.920.5526(phone) 970.920.5439(fax) mi~h.fLe1k@co.pitkin.co. us 000063 file:/ /e :\Planning Memos\Special Events\ TransRockies\ TR _ BasaltFire.htm 9/13/2007 Bill Ritter, Jr., Governor DEPARTMENT OF NATURAL RESOURCES DIVISION OF WilDLIFE AN EQUAL OPPORTUNITY EMPLOYER Mark B. Konishi, Acting Director 6060 Broadway Denver, Colorado 80216 Telephone: (303) 297-1192 wildlife. state. co. us STATE OF COLORADO June 28, 2007 Ms. Maribeth Gustafson Forest Supervisor White River National Forest P.O. Box 948 Glenwood Springs, CO 81602 RE: TransRockies Run Recreational Event Dear Maribeth: The Colorado Division of Wildlife received a referral from the U.S. Forest Service for the TransRockies Run Event scheduled for this September. We appreciate the opportunity to comment on the application for this event and believe implementation ofthis application will have significant negative impacts to wildlife and sportsmen as a result. Please find our comments below and feel free to contact my staff with any questions you may have. The proposed route, timing, and event components of the run event may have significant negative impacts to wildlife. Colorado Division of Wildlife participated in a conference call and meeting on May 11, 2007 at the Sopris Ranger District. At that time, the Division expressed serious concerns regarding the event's impact to wildlife as well as the impact during long established hunting seasons. These concerns were supported by and similar to the concerns expressed by the Sopris Ranger District staff. The proposed levels of use along the proposed routes from 2007 - 2011 are unacceptable for use during this time period, especially if race organizers want it to become "one of the most important trail running events in the world". The Division received a referral letter dated June 5, 2007 which lacked any detail of the event's routes or staging areas as well as contained no maps which are needed to fully analyze the event's impact to wildlife. On June 18 the Division contacted Brandon Mitchell and requested the necessary maps and specific routes. The Division received those copies on June 19. On June 25 the Division received an email partially describing the routes. In this email Mitchell stated "I should explain to you what the most likely actual route is for this event at this point. The maps may be somewhat misleading." With the July 2 deadline for comments and no extension, it is very difficult to fully analyze this event's impacts when the race route is constantly changing. Each area has its own concerns and impacts, depending on the wildlife use of that area. The Division is concerned that event organizers contacted the USFS regarding OOOQ6~ DEPARTMENT OF NATURAL RESOURCES, Harris D. Shenman, Executive Director WilDLIFE COMMISSION, Tom Bur1<e, Chair. Claire O'Neal, Vice Chair. Robert Bray, Secretary Members, Dennis Buechler. Brad Coors. Jeffrey Crawford. Tim Glenn · Roy McAnally. Richard Ray Ex Officio Members, Harris Shenman and John Stulp .., this event in November 2006 and still do not have a final plan or route. In addition, nobody from the event organizers contacted the Division to discuss or review the event. The time period proposed, September 15 - 21, lies within the peak period of the rut or breeding period for elk. Much of the route selected passes through areas important for elk during this time period. Displacement and dispersal of elk would likely occur, potentially impacting breeding and rutting activity in these areas for elk. Black bear inhabit areas along the route as well. Part of the race route passes directly through black bear fall concentration and feeding areas which lie within the mountain shrub and riparian zones. During this time period, black bears are feeding up to 20 hours/day in order to gain enough weight and fat (calorie intake) for the upcoming hibernation period. Placement of that many people with the associated activity and disturbance through these areas could have significant impacts. In addition to disruption of the critical feeding period, potential displacement of bears into adjacent residential neighborhoods such as Red Mountain and Starwood may occur resulting in increased human-bear conflicts. The Division is participating in a multi-year intergovernmental study on urban black bear ecology and human-bear conflicts. Study results have indicated that black bears in and around Aspen move up into these mountain shrub zones during this time period. The event and all of its activity and disturbance could alter bear movements and findings of the study. There is also concern for human-bear conflicts at the camping, staging, and aid station areas along the route in relation to food and trash disposal and storage. Improperly stored food and garbage will be an attractant to black bears resulting in increased conflicts. The event is scheduled during long established hunting seasons. Hunting seasons during this time include archery and muzzleloader mule deer, elk, and black bear, centerfire (rifle) elk, black bear, and mountain goat, and small game/upland game birds such as ptarmigan and dusky grouse (blue grouse) which utilizes small caliber rifles and shotguns. This is the only time period when these seasons are held and placement of up to 830-1,215 people along the proposed trails will have significant impact on the hunting seasons and potentially, hunting success. Runner and public safety may be an issue with the discharge of muzzleloader, rifle, and shotguns during this time period. The Beaver Creek, Meadow Mountain, Game Creek, Commando Trail, and Mitchell Creek receive heavy early season hunting pressure from archery, muzzleloader, and rifle hunters for elk. Miller Creek, Hunter Creek (4 Comers), and Sunnyside also receive hunting pressure. The Division's elk data analysis unit (DAU), E16, covers the majority of the race course. Currently, E16 is over population objective and the Division has been working at reducing elk numbers in this DAU. Having the event will impact 3 of the 4 Game Management Units within E16 which could significantly reduce the harvest and thereby impact the Division's ability to manage the elk population. On the Leadville side ofthe event, the run will pass through Game Management Units (GMU) 48 and 49. These are limited quality elk units which take sportsmen up to 5 years to draw a license. Elk begin to move into Missouri Hill and East Tennessee Creek early September. Hunters follow the elk into these areas. The event has the potential of altering the movement patterns of the elk and thereby impacting the sportsmen in these quality units. Use of motorized vehicles (ATVs, motorcycles, etc) on any trail other than established roads should be prohibited due to the potential for resource damage, impacts to wildlife (stress, disturbance, displacement), and conflicts with other trail users and sportsmen. Clearing trails for the runners may also lead to increased unauthorized use of motorized vehicles along these trails when the event is over. Helicopter use has the potential for significant impact to wildlife including increased stress, disturbance, and displacement of mule deer, elk, and mountain goats as well as disruption of elk breeding and I1,1tting behavior. Conflicts with sportsmen would occur with use of a helicopter during the hunting sea"~on~: ' 000065 Water quality issues, siltation, and riparian habitat degredation along race routes close to stream/wetlands are an issue. The following are some site specific concerns along the route. If the route is changed, then each change should be analyzed and referred to the Division. 1. the route shown on the USFS provided maps from Beaver Creek to Lineshack is a non system trail. The Whiskey Creek Elk Enclave was mitigation from the wildlife impacts caused by the development of Beaver Creek. As such, the MOU with the USFS, V A, CDOW, and SLB set the area aside to be managed for the benefit of elk. The use and approval of a non system trail adjacent to this area will only increase the use of the drainage to the detriment of elk habitat 2. Stone Creek, Meadow Mountain, and Game Creek are fall feeding areas for black bear 3. Miller Creek, 4-Corners, Sunnyside (upper) are breeding areas for elk 4. Sunnyside is a fall concentration and feeding area for black bear. This can extend up to the 4- Comers area depending on forage availability due to drought, late frost, etc. The following recommendations will help to minimize impacts to wildlife and human-wildlife conflicts: 1. race date should be moved to early-mid August. This will avoid issues with the rut/breeding period for elk and conflicts with the hunting seasons/sportsmen 2. race route should be altered to avoid wildlife conflicts. Bring race down the Frying Pan Road, along the Rio Grand Trail or McClain Flats Road to Aspen. Sunnyside Trail should not be used during the proposed time period. (return to use of Hunter Creek Road) 3. bear proof containers should be required at all campsites, staging areas, aid stations for trash/garbage as well as any food/drink storage 4. no helicopter use except for emergency medical evacuation 5. no motorized vehicles on any off road trail/route; motorized use should only be used on established roads or motorized trails 6. organizer place signs at all trail access points 2 weeks before the event explaining what will be occurring and a phone number for concerned sportsmen and the public to call 7. no roads or trails should be closed to the public or sportsmen 8. significant bond for damages should be required to cover the cost of revegetation, trash cleanup and removal, and any other resource damage Thank you for the opportunity to comment. If you have any questions, please contact Area Wildlife Manager, Perry Will (970)947-2927 or email perrv.will(a)state.co.us Sincerely, Ron Velarde Northwest Regional Manager Cc: Brian Lloyd (Eagle/Holy Cross), Jon Morrissey (Dillon/Leadville), Irene Davidson (Sopris/Aspen), P. Will, B. Andree, K.Wood, T. Martin, K. Wright, file 000066 ,.'( TO: BRIAN LLOYD, EAGLE/HOL Y CROSS DISTRICT RANGER CINDY HOUBEN, PITKIN COUNTY COMMUNITY DEVELOPMENT FROM: WOODY CREEK CAUCUS Box 297, Woody Creek, CO 81656 Ann Owsley, Secretary (970) 923-2863 RE: TRANSROCKIES RUN RECREA nON EVENT DATE: JUNE 30, 2007 At the monthly meeting of the Woody Creek Caucus on June 28, 2007, the following motion was passed with unanimous consent: "The Woody Creek Caucus would deny the application of TransRockies USA for a race through the Lenado and Woody Creek area, based on short notice of the event, insufficient time for review of impacts, lack of information in general and, specifically, lack of information about sensitive and environmental concerns." The Caucus members offered these further concerns: . There is no current known route through Miller Creek, which is critical elk habitat . The multi-year permit would approve in advance environmental impacts prior to any study of them. . The Woody Creek Road is not adequate or appropriate for the level of traffic anticipated for the event, including support vehicles, high numbers of R V s, and the placement of camping equipment and supplies for participants. . Emergency evacuation from Lenado on the Woody Creek Road can be extremely difficult. . Fall is rutting season for elk. Bears are feeding in the fall; the event might create displacement of the bears into adjacent neighborhoods. The aid stations are spaced every 6 miles, which may entice bears. . The event is scheduled during hunting season, and would provide further impacts due to hunters, outfitters, hikers, and tourists. · It is stated that helicopters will film the event, and that motorcycles will be used as support for aid stations. The noise is disruptive to Lenado residents and to wildlife. The Woody Creek Caucus also endorsed the objections to the event expressed by Wilderness Workshop. Sincerely, Ann Owsley for the Woody Creek Caucus 000061'" TransRockies_Fspermit.txt From: Brandon L Mitchell [blmitchell@fs.fed.us] Sent: wednesday, July 25, 2007 1:42 PM To: Michael Kraemer subject: RE: special Event Meeting - TransRockies Run Hi Michael, FYI, the Forest Service will not permit the event unless TransRockies obtains all other permits and written land use agreements first, including a special event permit from pitkin county. The links to the maps below are accurate for the routes 6 stages. Hopefully this satisfies your request, if not please let me know. Brandon Mitchell Outfitter Guide Permit Administrator white River NF, Eagle/Holy Cross RD PO BOx 190, Minturn, CO, 81645 phone: 970-827-5154 Fax: 970-827-9343 Email: blmitchell@fs.fed.us "Michael Kraemer" <michaelk@co.pit kin.co.us> TO "Brandon L Mitchell" <blmitchell@fs.fed.us> 07/24/2007 12:10 PM cc RE: special Event Meeting - TransRockies Run subject Brandon, Can I get a copy of the FS permit and the approved race route? Thanks, Mike -----original Message----- From: Brandon L Mitchell [mailto:blmitchell@fs.fed.us] Sent: wednesday, July 18, 2007 4:32 PM To: Michael Kraemer Cc: Brent Allred; Irene L Davidson; Jimmy C Gaudry; Jon Morrissey; vernon R phinney; Dave VanNorman; Brian A Lloyd; Rich Doak subject: Re: special Event Meeting - TransRockies Run Hi Michael, page 1 000008 ". TransRockies_Fspermit.txt Just wanted to let you know that the USFS met internally today, and all involved Ranger Districts feel that we can permit this event for 2007. We believe that TransRockies is a very professional organization and have been good to work with throughout the analysis process. please let us know how your meeting goes on 7/26. Sincerely, Brandon Mitchell Outfitter Guide permit Administrator white River NF, Eagle/Holy Cross RD PO Box 190, Minturn, CO, 81645 phone: 970-827-5154 Fax: 970-827-9343 Email: blmitchell@fs.fed.us "Michael Kraemer" <michaelk@co.pit TO kin.co.us> <blmitchell@fs.fed.us> cc 07/13/2007 10:34 AM subject special Event Meeting - TransRockies Run From: Michael Kraemer Sent: Thursday, July 12, 2007 11:08 AM TO: 'Aaron Mcconnell'; Tom Grady; Joe Disalvo; Ellen Anderson; Ed van walraven; 'wright, Kevin'; 'phil@aspensurfers.com'; 'peter Hart'; Kris Jewkes; warren Rider; carla ostberg; Mark Gamrat; 'Rwalker137@gmail.com'; 'cbmyers@fs.fed.us' Page 2 n~'.. ')Q6Q i jl)'. " TransRockies_Fspermit.txt Cc: Sandra Doebler; Nancy Lesley; 'jamesl@basalt.net'; Scott Thompson forward; cindy Houben; Lance Clarke subject: special Event Meeting - TransRockies Run Hello All, The Special Events Committee will convene on July 26th from 10:00 - 12:00 at the city council chamber Room (located in the basement), at 130 s. Galena Street to consider an application submitted by TransRockies Inc. for the TransRockies Run. This trail running event has been proposed from september 16-21 between Beaver Creek and Aspen. The portion of the event that will traverse into pitkin county is from september 18-21 operating from 6 AM to 9 PM daily. Attached is special Event application in PDF format. Below are links to maps of the proposed route. stage 4-1: http://www.mediafire.com/?6z3zywlmx3u stage 4-2: http://www.mediafire.com/?4twnm15ddng stage 5-1: http://www.mediafire.com/?9ewvizvctmx stage 5-2: http://www.mediafire.com/?54xwzwlgOfa stage 6: http://www.mediafire.com/?5mlub39damz If you have trouble opening them, let me know and I can email PDF's, however keep in mind they are large files and may clog an email account. If you cannot attend the meeting and would like to comment on the proposal, please provide them via email by July 25th. Feel free to contact me with any questions. Thanks, Mike Mike Kraemer planner community Development Department pitkin county page 3 000D70 TranSRockies_Fspermit.txt 130 s. Galena Street Aspen, CO 81611 970.920.5526(phone) 970.920.5439(fax) michaelk@co.pitkin.co.us (see attached file: TransRoc~application.pdf) page 4 000071 WILDERNESS WORKSHOP PO Box 1442, CARBONDALE, CO 81623 www.wildernessworkshop.org TEL 970.963.3977 FAX 970.963.8447 June 6, 2007 Brian Lloyd USDA Forest Service Eagle/Holy Cross Ranger District PO Box 190 Minturn, CO 81645 Attention: TransRockies Run Recreation Event Dear Brian Lloyd, Thank you for the opportunity to express our concerns about possible impacts and the permitting process for the TransRockies Run Recreation Event scheduled to take place on the White River and San Isabel National Forests September 15-21,2007. These comments are submitted on behalf of Wilderness Workshop, Colorado Wild, Great Old Broads for Wilderness, Southern Rockies Ecosystem Project, _' We believe that this activity is too intensive as currently proposed-and promises to be even more intensive in future years-for the late fall in these National Forests. Public Process and AnalYsi~ The rapid timeframe for analysis and approval concerns us considerably, given likely displacement impacts to wildlife; on the ground impacts associated with large-scale base camps; disruption of traditional, long-standing and revenue generating recreational activities; considerable opposition from locals in the Fryingpan and Woody Creek valleys; the use of nonsystem "bandit" trails; possible impacts to lynx, a threatened species; and a variety of other unknowns. Trepidation regarding these issues is amplified by rumors that FS intends to issue a categorical exclusion for the TransRockies event and that event organizers foresee this event as an annual "world-class" running race that will eventually lure more than a thousand people into the forest.! Simply put, the likely impacts associated with the proposed event remain unclear, the timing for comment, analysis and approval is too tight to adequately assess those impacts, and the FS seems intent on rubber stamping this activity for this year and well into the future. Taken I Indeed, the Proposed Levels of Use table on page 2 of the scoping letter lists 825 participants and 1215 total people involved in 20 I 1. 1 000Q12. together these facts suggest that permitting the TransRockies event on the current timeline may result in numerous procedural violations and will likely result in unanalyzed impacts to the National Forest. Conversations with Brandon Mitchell suggest that the FS promised some kind of use permit to TransRockies US Inc. prior to formal environmental impact analysis and without a public comment period.2 Promising the use of public lands for a six-day profit- making venture, without conducting any environmental analysis, and before receiving public comment, undermines the mandates ofNEP A. NEP A requires public land managers to consider specific environmental impacts before they approve projects and activities. Issuance of permits for commercial activities that may impact the environment trigger this requirement. We believe there will be significant impacts associated with the proposed event. The amount of money TransRockies US Inc. has expended on a website, advertising, and publicity, combined with the fact that registration is open and event organizers have already taken money from participants, further suggest that assurances may have been made prior to analysis and public comment.3 Given these facts we feel the need to remind the FS that event organizers intend to operate this race for profit. TransRockies US Inc. is not a steward of public resources and they have no obligation to the public- those responsibilities are the mission of the FS. The FS is mandated, by law, to fully analyze and disclose the impacts of this major federal action prior to permitting the use of public lands. DO NOT USE A Categorical Exclusion TransRockies US Inc. has articulated a desire to make this run an annual event. Their proposal anticipates participant numbers ramping up to 825 within five years. See page 2 of the Scoping Letter. Obviously the impacts resulting from a race with 825 participants and 1215 affiliated personnel will be more significant than impacts resulting from a 180 person race proposed for 2007. Importantly, though, this is the first event of its kind to take place on the White River or San Isabel National Forests, thus the impacts remain unknown. Given the fact that this race will be considerably different in upcoming years than it will be this year and because impacts may not be evident for quite some time, we urge the FS to proceed carefully and avoid promising or granting long-term approval to race organIzers. Given the inaugural nature of this race we also urge the FS not to issue a I-year categorical exclusion. We understand that the proposed dates for the race are fast approaching and the short timeframe may not allow for a thorough study of impacts, but we do not believe it is appropriate to permit this intensive activity-even for one year- with a pared-down analysis. Given possible effects the FS should conduct a 2 This was made clear in a phone call with Brandon Mitchell on Tuesday June 6, 2007. During this call Mitchell said: "We've agreed to give them something, no matter what." 3 http://www.transrockies.comltransrockiesrunltransrockies/raceJoute.htm ." 2 "n~0!'r comprehensive analysis up front even ifthe time required for such a study will postpone the event until next summer. The possible presence of lynx, a threatened species, constitutes an extraordinary circumstance (see FSH 1909.15, section 30.3 (2)). There are other possible impacts which are more than minor. Therefore, issuance of a permit in this first year should not be done with a categorical exclusion, nor should any approval this year enable ongoing events on an annual basis without further analysis. The Scooing Letter The scoping letter is thin on firm data, devoid of route maps, and fails to detail base camp or aid station locations. Race dates, very general descriptions of areas where base camps may be located, and unsupported estimates of the total number of people involved with the event are the only pieces of information to be gleaned from the scoping letter. This lack of specificity makes meaningful comment difficult. The vagueness of this letter created difficulties for the Division of Wildlife as well. Without adequate information about the event, the notion of public comment is a farce and the ability ofDOW to make recommendations for minimizing impacts on wildlife is impossible. We had to track down Brandon Mitchell to get route maps and specific locations for base camps. Even though Brandon was open and helpful, the routes and base camps he described over the phone did not correspond to the route maps he sent us in the mail. The maps were outdated, base camp locations had changed, and an entire leg had been eliminated (from Aspen to Snowmass). We understand that vagueness and inconsistency reflect the fact that the exact route for the run is a work in progress. We also understand that shifting the route probably reflects FS efforts to minimize impacts. We are concerned, however, that the timeframe for comment, analysis, and permitting is too tight. The inability of the FS to publish accurate maps and a thorough scoping letter identifying possible impacts this late in the game suggests that very little work has been done analyzing the impacts ofthis event. The FS should slow down, choose a few potential routes, analyze impacts, and, if impacts can be minimized, issue a permit that reflects those findings. Special use permitting on public lands should be a transparent process. Redesigning routes behind closed doors, in the eleventh hour, and without public comment is not transparent. To date we have not been able to discern the calculus used to determine the projected number of people associated with this race. No permit should be issued if race organizers cannot clearly and articulately forecast the number of people involved with the race - including participants, media, support, and staff. The number used in the scoping letter is unsupported by information related to staff requirements, necessary support staff, and it does not include any reference to numbers associated with similar races in different locations. Since the sponsor has organized this type of race in other areas, we expect such information is readily available. We ask that the FS discern and disclose methods used to determine the number of people associated with the event and critically evaluate whether race organizers can manage that number and whether impacts can be minimized. 000014. 3 Further, we would like the FS to monitor the accuracy of organizers' anticipated numbers by issuing passes for media, support, and participants. If participants, support, and media wear badges and the number of badges given out does not exceed organizers' projected estimates, FS officials will be able to identify those unaffiliated with the race and approximate the degree to which the organizers' estimates were correct or incorrect. Such data will inform the FS as to the accuracy of organizer projections in future years and will prove very useful in estimating impacts as participation in the race grows. Also of concern to us is the scoping letter's singular mention of the "significant economic benefits" to be reaped by local communities from this race. The economic benefits derived by local communities from this race are only one factor to be weighed and analyzed by the FS in the approval process. FS must also weigh the impacts to biological resources, wildlife, other forest users, and long-term costs to the FS itself associated with opening the forest to intensive commercial recreational activities. Touting economic benefits of a project without mention or analysis of environmental impacts suggests prejudgment. It further intimates failure to adhere to the multiple-use mandate of the forest. This proposal promises to bring a great number of people and vehicles into the forest. There will be R V s and hundreds of tents at base camps, and there will be additional aid stations and support vehicles, including motorcycles and possibly helicopters for filming and race oversight. The significant impacts associated with such activity must be detailed. Furthermore, organizers propose making this an annual event.4 The size and potential longevity of this proposal mandate a thorough analysis of potential impacts prior to approval and prior to commitment of public resources. Wildlife The event is scheduled to take place in the midst of the elk rut. This raises concern about route choice. Needless to say, 180 participants and possibly some supporters traipsing through ungulate mating grounds promises some impact on animals, including displacement. A few of the areas of critical importance for elk at this time of year are: Miller Creek, Game Creek, the Tennessee Pass/Tennessee Park/Mt. Zion area, the area between the Fryingpan valley and Lenado, the Four Comers area, the northeast side of Red Mountain, and Van Horn Park. Disturbing elk during there breeding period seems unnecessary and inappropriate. Further the race is proposed to take place during the most important bear feeding period. During this season, bears are feeding approximately 20 hours per day. They are extremely active. Displacement is likely to result from throngs of runners traversing prime foraging habitat. Areas of critical concern include: Red Mountain, Sellar Park, and the Hagerman Pass area. Any displacement of bears may inhibit animals' ability to satisfy caloric needs and cause stress. Significant human activity may push bears into populated areas and result in increased bear/human encounters. Areas that may see more bear activity as a result of this displacement include subdivisions in and around Aspen- for example, Starwood and Red Mountain-and Lenado. 4 See ProDosed Levels of Use, Table 1; detailing proposed levels of use from 2007 through 2011. 4 nn[lflJ~ An additional bear related concern relates to the Roaring Fork Urban Black Bear Ecology Study. This $600,000 study involves multiple agencies and is entering its third year. The study is intended to examine the behavior of bears in the wildland/urban interface over a six year period. One purpose of the study is to determine effective ways to reduce dangerous human/bear encounters. Running a race with more than 150 participants through bear foraging habitat in the midst of the most important feeding period is likely to impair this study or taint results. Displacement of bear populations and increased humanJbear encounters may also result if aid stations and base camps are inadequately bear proof. In this case, bears may be lured to campsites and aid stations by improperly stored food and garbage. The trash generated during the event must be bear proofed. If permitted, this race should not proceed without briefing participants on proper behavior in bear country. Finally, there are several lynx related issues. The Tennessee Pass area contains prime lynx habitat. In fact, it has been identified as a very important linkage for lynx habitat connectivity: Tennessee Pass is a rare quality forested pass across the Continental Divide that may be an important landscape linkage for movement of lynx and other forest carnivores within the [Upper Eagle River Core Area-UERCA] and the [Upper Fryingpan River Core Area-UFRCA], and south along the Sawatch Range. Loss of this linkage to development would further contribute to degradation of the UERCA and the isolation of northern and southern portions of the southern Rockies ecosystem. It would also damage east-west connectivity. USFWS, 1999, at 59. A standard in the Canada Lynx Conservation Assessment and Strategy states the following: Develop and implement a plan to protect key linkage areas on federal lands from activities that would create barriers to movement. Barriers could result from an accumulation of incremental projects, as opposed to anyone project. Ruediger et aI, 2000, at 89. The Lime Creek drainage is an important lynx migration corridor. (Peter, provide a citation for this if you can.) While lynx are known to tolerate moderate human presence, the large amount of human use associated with the run could disturb lynx, especially if denning mothers are forced to move kittens. See Ruediger et aI, id. at 26. Before approving any routes in or through 000016 5 lynx habitat, denning habitat should be identified, mapped, and surveyed for the presence of dens. The race and support activities must be located well away from any dens. Because lynx may be active at all hours of the day (Ruediger et aI, id.) the large human presence may displace lynx from hunting or resting. As with denning habitat, race routes and the locations of support activities should be kept out of foraging and "other" habitat to the maximum extent possible. Because of the possibility of impacts to lynx, a species listed as threatened under the Endangered Species Act, a biological assessment must be prepared and consultation with the Fish and Wildlife Service undertaken prior to approval ofthe project. Other Recreationalists and Local Communities Local residents up Woody Creek, in Lenado, and throughout the Fryingpan drainage will likely suffer the most significant impacts from this race. Residents of these areas have voiced serious concern to us about the impacts to their lives and their communities from such intensive use. Both the Fryingpan Road and the Lenado Road are narrow winding roads that are unsuitable for travel by trains ofRVs and support vehicles-especially in nasty weather. More importantly, towns in these valleys do not have the infrastructure necessary to support the three hundred people anticipated with this race. Since these communities do not have extensive commercial districts, they will likely absorb significant impacts with little economic benefit. For these communities, at least, the scoping letter's highlight of significant economic benefit to local communities is a stretch. In short, we believe the views and concerns of local people and other forest users ought to be given great weight in permitting this activity. Analysis of the proposed event should include study of impacts related to traffic and congestion on FS roads. Use ofthese roads for the race may impact local residents, detract from experiences of sightseers, impact hunting access, or affect other recreationalists. We urge the FS not to close any system roads during the event, since there are demands on those roads by other forest users. The event is scheduled to take place in the midst of the deer and elk archery hunting season. It overlaps with the deer, elk, and moose muzzleloading season. It also coincides with high powered rifle season for black bear, sheep, goats, and, in areas between Minturn and Leadville, elk. Obviously there are significant safety issues involved with running a race through prime hunting areas during season. It seems like an unnecessary risk to permit such activity. There are additional issues stemming from permitting intensive uses that compete with long-standing, profit generating, and accepted recreational uses of the forest. This event will impact hunters. The proposed route runs through a limited elk unit on Tennessee Pass where a specified number of permits are issued to preferred permittees. If hunter harassment occurred in such an area, there would be significant uproar. Hunters who 000077 6 waited for years to draw a license for a limited unit would be outraged if runners and/or spectators disrupted their hunting. Additionally, the event may prove detrimental to well established outfitters. With economic livelihood, long-standing tradition, and a source of revenue for the state in the mix, we suggest the FS adjust the timing of this race to avoid all big game hunting seasons altogether. There is no reason to slap a permit on a running race that jeopardizes these other forest uses. There are more appropriate seasons for such an event. A summer run, beginning in 2008 or later, would be a sensible option. Such a run would reduce the chance of runner/hunter incidents, reduce the likelihood of poor weather, and reduce impacts to these established forest uses. Such a start date would also provide adequate time for study of impacts. Finally, we ask the FS to analyze impacts to the full range ofrecreationalists affected by this activity. For example, allowing the race to proceed on sections of the Colorado Trail near Camp Hale will certainly result in displacement of bikers and hikers visiting the area. Is the net gain of this event really worth displacing other recreationalists? The race also overlaps with other recreational events in the Roaring Fork and Eagle Valleys, including Ruggerfest, the Golden Leaf Half Marathon, and the Colorado Relay. Any analysis should take into account impacts on these established events. The availability of hotel rooms and nearby campsites for spectators and media should be considered. Helicopter/Motorcvcle Use and Travel Mgmt. ~ ~ Conversations with Brandon Mitchell indicate that TransRockies US Inc. would like to use helicopters for filming and monitoring the event. We urge the FS to disallow such activity altogether. If helicopter use is allowed, we implore the FS to disallow it in places where mechanized travel is prohibited, within sensitive sound and viewsheds, in places where disturbance to wildlife may occur, and we ask that no flights occur at elevations lower than 500 feet. 5 There is a significant body of science detailing the negative impacts of helicopter noise on wildlife-such activity causes displacement and may impact feeding/mating habits. Furthermore, in areas with high scenic value and unpolluted soundscapes, the noise and disturbance associated with low-level helicopter flights may contradict mandates of the forest plan. We are also aware that ORVs and motorcycles will be used to monitor and marshal the race. We hope the FS will disallow use of all such vehicles in sensitive areas and strictly enforce nonmotorized mandates in the forest plan. The allowance of motorcycles would make use of game trails, foot trails, and nondesignated routes easy and tempting. Use of nonmotorized and undesignated trails by motorbikes and ORVs would cause damage and give the impression that such activity is sanctioned by the FS. We are particularly concerned about proliferation of motorized use on the trails between the Fryingpan and Aspen. A TV s have infiltrated many trails in the area and we hope this race won't expedite or promote illegal A TV use. 5 500ft corresponds to the minimum altitude for low-level flights recommended by the FAA. " 7 000078 The timing of this race late in the fall raises concern about all vehicular travel. During the same time period last year most of the route was blanketed in inches, feet in some places, of snow. Similar weather during the proposed event would make many FS routes impassable, which would make race administration difficult. Use of such roads will create maintenance problems for the FS to deal with later and complicate travel for other forest users. If approved for the time period proposed, the permit should be accompanied by a travel management plan with contingency routes to be used in severe weather conditions. Our concerns about travel management include use of undesignated, nonsystem trails by racers as well as support vehicles. One such nonsystem trail included in the proposed route stretches from Beaver Creek to Meadow Mountain. The FS should not permit a race route that utilizes bandit trails. Such use would: publicize these undocumented and unsanctioned routes; increase public knowledge, exposure and use of these trails; and make it much more difficult to close them, if such action is determined to be desirable. At a minimum, allowing use of such trails for this race will augment maintenance and regulatory burdens for the FS. Base Camps We commend the FS for choosing several base camps in less pristine front country areas, on private lands, and in group campgrounds. These areas are generally near well traveled or easily accessible roads. More remote locations on the Forest would likely suffer irreparable harm with the trains of RVs, support vehicles, support facilities, catering operations, sleeping accommodations, and the significant number of people associated with this event. The Town of Vail, the Town of Leadville, and the Town of Aspen are all easily accessible areas that should not be irreparably damaged by the proposed large- scale base camps. Nevertheless, the Forest Service must ensure that there will be adequate sanitation facilities for the expected number of campers. Camps must not be allowed within 100 feet or so of streams and lakes. Any noxious weeds must be eradicated prior to approval of areas for camping, and surveys, followed by weed eradication, if necessary, must occur for a few years after occupancy. The cost of possible weed eradication after camp use should be included in the bond. (See next section below.) Use of private land for a base camp at Lenado is imperative. Use of public land in the Lenado area would result in irreparable harm, create logistical nightmares, and pose serious inconvenience to local residents. Lenado is located in a tight valley with a narrow road and there is little or no public land suitable for such a large-scale and intensive base camp. There is no developed campground at Lenado and no place for RVs to park and turn around without causing significant disturbance. Even if the camp is located on private land activity associated with the race will likely impact local residents. We endorse use of Chapman Campground as long as the event does not strain capacity. The White River National Forest webpage shows a maximum of 83 campsites at 000019 8 Chapman. FS personnel in Aspen said that there are 100 campsites at the group campground. While these campsites may be able to accommodate 300 people, we would like assurances that occupancy during the race will not outstrip capacity. We would also like a detailed plan insuring that the vehicles and facilities associated with the race can be managed within the campground. We know that the back loops at the campground are normally closed and wonder why the FS would make a special effort to open them for this race. If facilities will be stretched by such a number, we suggest the FS design a plan to move nonessential parties - including media, spectators, etc. - to hotel rooms in adjacent communities or campsites elsewhere on the forest. Though we appreciate accessibility of the Pando base camp we are under the impression that the area is closed to other campers. Weare curious why the FS is allowing this event at Pando when others are rebuffed. More vexing is why the FS is not planning to utilize the East Fork Group Campground as base camp for the same stage. The East Fork campground is a short distance off the proposed route, it is within a few miles of Pando, and it was designed to accommodate large groups. It seems logical to use existing facilities rather than creating a base camp in an area where no facilities exist. Bond Finally, we urge the FS to require a bond from race organizers to cover unexpected damages and impacts resulting from the race. We have heard rumors that the FS intends to ask for such a bond in the amount of $5,000. This number seems extraordinarily low. The number of people, vehicles, and facilities mandated to support a race like this and the amount of forest that race organizers intend to cover suggest that a bond closer to $100,000 should be required. Remediation of any damage to the forest should be the responsibility of the event sponsors and organizers rather than taxpayers and the public. The FS should take adequate assurances to protect this public resource prior to issuance of a permit. Please be sure to inform of us of further progress on route selection, other details of the proposed event, and the analysis of possible impacts. Thanks, Peter Hart Wilderness Workshop PO Box 1442 Carbondale, CO 81623 970-963-3977 Rocky Smith Colorado Wild 9 000080 1030 Pearl #9 Denver, CO 80203 303-839-5900 Veronica Egan Great Old Broads for Wilderness PO Box 2924 Durango, CO 81302 970-385-9577 Michelle Zimmerman Southern Rockies Ecosystem Project 1536 Wynkoop Suite 200 Denver, CO 80202 303.454.3341 REFERENCES Ruediger, Bill, Jim Claar, Steve Gniadek, Bryon Holt, Lyle Lewis, Steve Mighton, Bob Naney, Gary Patton, Tony Rinaldi, Joel Trick, Anne Vandehey, Fred Wahl, Nancy Warren, Dick Wenger, and Al Williamson. 2000. Canada lynx conservation assessment and strategy. USDA Forest Service, USDI Fish and Wildlife Service, USDI Bureau of Land Management, and USDI National Park Service. Missoula, MT. USFWS, 1999. Conference Opinion of the Category III Expansion of the Vail Ski Area. US Fish and Wildlife Service, Ecological Services, Lakewood, Colorado. 10 000081 WILDERNESS WORKSHOP PO Box 1+4-2, CARBONDALE, CO 81623 WWW. wildernesswor kshop. org TEL 970.963.3977 FAX 970.963.8+4-7 Brian Lloyd, District Ranger Eagle/Holy Cross District, White River National Forest USDA Forest Service 125 W. 5th St. PO Box 720 Eagle, CO 81631 via email: balloyd@fs.fed.us Brandon Mitchell Eagle/Holy Cross District, White River National Forest USDA Forest Service 24747 US Hwy 24 PO Box 190 Minturn, CO 81645 via email: bmitchell@fs.fed.us Maribeth Gustafson, Forest Supervisor White River National Forest USDA Forest Service 900 Grand A venue PO Box 948 Glenwood Springs, CO 81602 via email: jrothe@fs.fed.us USFS Officials, A recent Aspen Daily News article validates Wilderness Workshop's unaddressed procedural concerns related to permitting and approval of the TransRockies event. The following paragraphs articulate our concerns and reference relevant portions of the article. A pasted copy of the article follows with relevant sections highlighted. Importantly, we understand that this event measures meekly in comparison to many proposed actions on the National Forest and local public lands. However, as demands on these public resources grow, problems characteristic of this process must be resolved. Any abuse of the public process, shortcutting environmental analysis, or failure to effectively communicate with cooperating governments and agencies will undermine 000\)'62 effective land management in future years. Please read and consider the following issues and take steps to resolve inadequacies before they become significant stumbling blocks. First, as detailed in the article, this proposal lacked firm detail until it was far too late for adequate analysis and public comment. The project was proposed in November of2006. No application was filed with the Forest Service until January of2007. Due to an undefined route, public scoping notice was not issued until early June-just three months from the scheduled run date. Unfortunately, the published scoping notice did not include an accurate and detailed route map. This made thorough/effective public comment impossible and seriously hindered the ability of stakeholders, like Colorado Division of Wildlife (CDOW), assessment of impacts to wildlife and other values. By late July, when Pitkin County finally held an official hearing for the proposal, the course route was still not finalized, public opposition was clear along portions of the proposed route, and timeframe was so short that County officials equated necessary fast-tracking of the permit to an "administrative emergency." Now we are in late August, less than a month before scheduled run time, and final permits still have not been issued by the Forest Service or Pitkin County. Timing and comprehensiveness of the TransRockies proposal have been problematic from the outset. Many changed details and the eleventh-hour hurry-up would have been averted with a more organized proponent. Simply put, TransRockies organizers have done a poor job presenting a clear and complete picture to the multitude of permitters and the public. It is true that TransRockies organizers have been amenable to changes and have fought hard to work within recommendations and requirements of permitting bodies and the public, but changes have come late in a tardy process. These changes have served only to lengthen the permitting process and undermine the importance of any public involvement in the initial scoping period. Much of the responsibility for this botched process must fall to the Forest Service as the first agency approached and the final permitter. TransRockies approached the Forest Service in November of 2006 with this idea. At that point the Forest Service should have made it very clear that a definite route would need to be prepared in time for analysis and public comment. The Forest Service should have also made clear that issuance of any Forest Service permit requires authorization from all local and state entities with jurisdiction over the proposed route. Along with this notification should have been a warning that such approvals may take substantial amounts of time. For example, Pitkin County likes to see special event permits sixty days before the scheduled run date. Pitkin County officials have said that less time requires fast-tracking tantamount to an "administrative emergency." We understand that the Forest Service cannot walk applicants through this process, but fair warning about the timeframe and possible delays may have alleviated problems associated with this event. If the Forest Service had adequately and accurately anticipated concern about the impacts of this event, the timing of this event, and warned race organizers of the number of permits necessary from county governments and transportation authorities, TransRockies organizers would likely have started the ball rolling much earlier. The result of this 000081 miscalculation and lack of communication was a short-changed public process. The public did not have adequate notice of a definite route, nor did the forest service have adequate time to review a definite route. This is no way to manage a public resource. The FS must do a better job detailing obligations and challenges to prospective permittees, they must present more thorough scoping notices and the timeframe for approval must be long enough to ensure adequate analysis. In this case the agency failed to demand a full and clear picture on the front-end and forfeited the public's right to process and analysis on the back -end. In anticipation of increasing demands on the forest, we ask that the Forest Service communicate with all local governments and governing agencies to formulate a checklist for prospective permittees. This is particularly important for special recreational events with potentially significant impacts, as such events are placing a growing and intense demand on our public lands. We suggest that the Forest Service also conservatively estimate the timeframes necessary for approval from all cooperating entities involved in the permitting process. Further the Forest Service should anticipate some level of opposition to new events and permit applicants should be forewarned of stalls associated with such opposition. Indeed, as demand grows, so too will the likelihood of conflict. Second, there have been alarming hints of prejudgment throughout the process. Prior to conducting any sort of analysis a Forest Service official said that event organizers were "going to get something, no matter what." Promising an outcome prior to NEP A analysis and consideration of public comment undermines the mandates of environmental law. The Aspen News article amplifies this concern by quoting an event organizer who said: "the event could not be canceled because all the participants are already signed up." Unless promises were actually made, this quote overlooks reality. Race organizers could very well be forced to cancel the race if the Forest Service or Pitkin County refused to issue a permit, regardless of how many people are signed-up. Nonetheless event organizers seem very assured that a permit will issue. Finally, we are concerned about the disparate perspectives on event related impacts to wildlife. Most notable are the conflicting perspectives from Colorado Division of Wildlife and the Forest Service. CDOW opposed the timing and route of this race. Many CDOW concerns were alleviated by route changes proposed after the Pitkin County special event permitting meeting. Nonetheless, evidence suggests that the Forest Service was intent on approval of this event despite CDOW's concern. Such a decision may well be supported by sound science and firm reasoning, but unless documentation is readily available to the public such a decision looks more like an unsupported rejection of a sound recommendation and an abuse of the public trust. Simply put, there needs to be more effective communication between the Forest Service and "cooperating" agencies. More importantly, there needs to be full public disclosure of the data and science informing Forest Service decisions--even minor decisions, like special use permit issuances. If recommendations made by cooperating agencies run contrary to final decisions made by Forest Service officials, then final Forest Service' decisions should include documentation-available to the public-which addresses 000084 unheeded recommendations. Conflicting perspectives from cooperating agencies can be confusing to the public. Failure to explain a decision in light of contradictory recommendations could easily feed public cynicism and undermine notions of full disclosure, transparent decision-making, and an open process. Public participation and environmental analysis are integral tenets of American environmental law. Public participation ensures that public resources are not developed and degraded without input from the people. Environmental analysis guarantees that sound science is examined before major decisions are made and prior to the irretrievable commitment of public resources to any project. When promises are made or even expectations set prior to comment and analysis, these tenets of environmental law are undermined. The same is true when inadequate time is given for comment and analysis. We simply ask that the Forest Service open a dialogue with cooperating agencies and other stakeholders early in the process and ensure procedural inadequacies do not become commonplace. Sincerely, {~k Peter Hart cc: Mike Kraemer, Pitkin County Community Development Department Bill Andree, Colorado Division of Wildlife Aaron McConnell, TransRockies Inc. Pitkin County Commissioners 000085 Trail run inches toward approval Catherine Lutz - Aspen Daily News Staff Writer Fri 08/17/200710:01PMMST Organizers of a trail race proposed to end in Aspen in September have changed its route in an attempt to satisfy local concerns that had threatened to derail the event. Instead of going through Woody Creek, Lenado and the Sunnyside Trail -- where numerous concerns about wildlife, traffic and other impacts were raised -- under the current proposal TransRockies Run participants will run up the Rio Grande Trail from Basalt to Aspen, ending in Stein Park by Slaughterhouse Bridge. But the process of drastically changing the course due to issues that organizers believed were raised at the eleventh hour has been highly frustrating, said Chester Fabricius, a partner in TransRockies U.S., Inc., the company putting on the event. "If we'd have known that all this was going to happen to do a trail run, which is the lowest impact you can expect, we never ever would have considered to do this run in this area," he said, adding that he understands the concerns, but the process has not been worth it. What was originally a 130-mile, six-day race kicking off in Beaver Creek has shaved off a day in its current iteration. Runners will still run through Leadville on their way to Chapman campground, way up the Fryingpan Valley; but instead of camping in Woody Creek on the fifth day, participants will be shuttled from Chapman to Basalt, where they will get on the Rio Grande. Fabricius said the multi-day event could not be canceled because all the participants are already signed up, and the final stage is a much less desirable route than the one originally plotted, which would have wound through the high country during the expected peak of fall foliage. In fact, he said the event was planned to coincide with the Golden Leaf Half Marathon, a 13-mile trail run from Snowmass Village to Aspen taking place Sept. 22. Since one day is being removed from the TransRockies Run, he said, participants are being offered free entry into the Golden Leaf. "I really think we have a workable solution here," said Fabricius. "I'm just hopeful we get the green light from the Forest Service and Pitkin County." Pitkin County Community Development Director Cindy Houben will likely make a final decision on the new application by the end of the month. The Pitkin County Open Space and Trails Board gave its blessing to the use of the Rio Grande yesterday, and a list of conditions similar to what was stipulated for the Ride the Rockies bike event in June will be drawn up. Other agencies, such as the sheriff's office and fire department, plus any impacted caucuses, must make their comments by Aug. 28, said Pitkin County planner Mike Kraemer. Kraemer noted that the Fryingpan Caucus voted to approve at its Monday night meeting. 000086 The U.S. Forest Service will issue a permit only if all the other permits and agreements are secured. TransRockies organizers first proposed the race to the Forest Service last November. They submitted an application in January, according to White River National Forest spokeswoman Sally Spaulding, but details about the race changed and it wasn't until June that the Forest Service sent a letter about it to residents in the Fryingpan and Woody Creek caucus areas. "At that time, we thought we had an idea as to what it looked like," said Spaulding. The Woody Creek Caucus was none too happy about finding out about the proposal so late, and its members worried about the impact of runners, RVs and a fully catered campsite on the rural Lenado area, among other things. They also criticized the event for constantly changing. Pitkin County emergency officials said at a late July meeting there was too little time to prepare and approve the necessary plans for traffic, ambulances and the like. But race organizers insisted they submitted plans in a timely manner, although there was some confusion as to the deadline. Wildlife officials rejected the idea of using the Sunnyside Trail because of a high concentration of bears in the area, especially during a time when the bruins are feeding heavily in preparation for hibernation. lutz@aspendailynews.com 000087 Michael Kraemer From: Sent: To: Subject: Brandon L Mitchell [blmitchell@fs.fed.us] Wednesday, July 25, 2007 1:42 PM Michael Kraemer RE: Special Event Meeting - TransRockies Run Hi Michael, FYI, the Forest Service will not permit the event unless TransRockies obtains all other permits and written land use agreements first, including a special event permit from Pitkin County. The links to the maps below are accurate for the routes 6 stages. Hopefully this satisfies your request, if not please let me know. Brandon Mitchell Outfitter Guide Permit Administrator White River NF, Eagle/Holy Cross RD PO Box 190, Minturn, CO, 81645 Phone: 970-827-5154 Fax: 970-827-9343 Email: blmitchell@fs.fed.us "Michael Kraemer" <michaelk@co.pit kin.co.us> To 07/24/2007 12:10 PM "Brandon L Mitchell" <blmitchell@fs.fed.us> cc RE: Special Event Meeting - TransRockies Run Subject Brandon, Can I get a copy of the FS permit and the approved race route? Thanks, Mike -----Original Message----- From: Brandon L Mitchell [mailto:blmitchell@fs.fed.us] Sent: Wednesday, July 18, 2007 4:32 PM To: Michael Kraemer Cc: Brent Allred; Irene L Davidson; Jimmy C Gaudry; Jon Morrissey; Vernon R Phinney; Dave VanNorman; Brian A Lloyd; Rich Doak Subject: Re: Special Event Meeting - TransRockies Run Hi Michael, 1 000\088 Just wanted to let you know that the USFS met internally today, and all involved Ranger Districts feel that we can permit this event for 2007. We believe that TransRockies is a very professional organization and have been good to work with throughout the analysis process. Please let us know how your meeting goes on 7/26. Sincerely, Brandon Mitchell Outfitter Guide Permit Administrator White River NF, Eagle/Holy Cross RD PO Box 190, Minturn, CO, 81645 Phone: 970-827-5154 Fax: 970-827-9343 Email: blmitchell@fs.fed.us "Michael Kraemer" <michaelk@co.pit To kin. co. us> <blmitchell@fs.fed.us> cc 07/13/2007 10:34 AM Subject Special Event Meeting - TransRockies Run From: Michael Kraemer Sent: Thursday, July 12, 2007 11:08 AM To: 'Aaron McConnell'; Tom Grady; Joe Disalvo; Ellen Anderson; Ed Van Walraven; 'Wright, Kevin'; 'phil@aspensurfers.com'; 'Peter Hart'; Kris Jewkes; Warren Rider; Carla Ostberg; Mark Gamrat; 'RWalker137@gmail.com'; 'cbmyers@fs.fed.us' Cc: Sandra Doebler; Nancy Lesley; 'jamesl@basalt.net'; Scott Thompson forward; Cindy Houben; Lance Clarke Subject: Special Event Meeting - TransRockies Run 2 000089 ._,____M_..,,_~-~' ~.,....-...-,,~~~,-,.~~-,. ~ Hello All, The Special Events Committee will convene on July 26th from 10:00 - 12:00 at the City Council Chamber Room (located in the basement), at 130 S. Galena Street to consider an application submitted by TransRockies Inc. for the TransRockies Run. This trail running event has been proposed from September 16-21 between Beaver Creek and Aspen. The portion of the event that will traverse into Pitkin County is from September 18-21 operating from 6 AM to 9 PM daily. Attached is Special Event application in PDF format. Below are links to maps of the proposed route. Stage 4-1: http://www.mediafire.com/?6z3zywlmx3u Stage 4-2: http://www.mediafire.com/?4twnm15ddng Stage 5-1: http://www.mediafire.com/?9ewvizvctmx Stage 5-2: http://www.mediafire.com/?54xwzwlgOfa Stage 6: http://www.mediafire.com/?5mlub39damz If you have trouble opening them, let me know and I can email PDF's, however keep in mind they are large files and may clog an email account. If you cannot attend the meeting and would like to comment on the proposal, please provide them via email by July 25th. Feel free to contact me with any questions. Thanks, Mike Mike Kraemer Planner Community Development Department Pitkin County 130 S. Galena Street Aspen, CO 81611 970.920.5526(phone) 970.920.5439(fax) michaelk@co.pitkin.co.us 000090 3 ....' . (See attached file: TransRock_application.pdf) 00009.1 4 I ~ .... TO: BRIAN LLOYD, EAGLE/HOLY CROSS DISTRICT RANGER CINDY HOUBEN, PITKIN COUNTY COMMUNITY DEVELOPMENT FROM: WOODY CREEK CAUCUS Box 297 , Woody Creek, CO 81656 Ann Owsley, Secretary (970) 923-2863 RE: TRANSROCKIES RUN RECREATION EVENT DATE: JUNE 30, 2007 At the monthly meeting of the Woody Creek Caucus on June 28, 2007, the following motion was passed with unanimous consent: "The Woody Creek Caucus would deny the application of TransRockies USA for a race through the Lenado and Woody Creek area, based on short notice of the event, insufficient time for review of impacts, lack of information in general and, specifically, lack of information about sensitive and environmental concerns." . The Caucus members offered these further concerns: . There is no current known route through Miller Creek, which is critical elk habitat . The multi-year permit would approve in advance environmental impacts prior to any study of them. . The Woody Creek Road is not adequate or appropriate for the level of traffic anticipated for the event, including support vehicles, high numbers ofRVs, and the placement of camping equipment and supplies for participants. . Emergency evacuation from Lenado on the Woody Creek Road can be extremely difficult. . Fall is rutting season for elk. Bears are feeding in the fall; the event might create displacement of the bears into adjacent neighborhoods. The aid stations are spaced every 6 miles, which may entice bears. . The event is scheduled during hunting season, and would provide further impacts due to hunters, outfitters, hikers, and tourists. . It is stated that helicopters will film the event, and that motorcycles will be used as support for aid stations. The noise is disruptive to Lenado residents and to wildlife. The Woody Creek Caucus also endorsed the objections to the event expressed by Wilderness Workshop. Sincerely, Ann Owsley for the Woody Creek Caucus ~a~n92 STATE OF COLORADO Bill Ritter, Jr., Governor DEPARTMENT OF NATURAL RESOURCES DIVISION OF WilDLIFE AN EQUAL OPPORTUNITY EMPLOYER Mark B. Konishi, Acting Director 6060 Broadway Denver, Colorado 80216 Telephone: (303) 297-1192 wildlife. state. co. us ^\;\J~~ L/ ~ /lIJ(I} ~ I -/ June 28, 2007 Ms. Maribeth Gustafson Forest Supervisor White River National Forest P.O. Box 948 Glenwood Springs, CO 81602 RE: TransRockies Run Recreational Event Dear Maribeth: The Colorado Division of Wildlife received a referral from the U.S. Forest Service for the TransRockies Run Event scheduled for this September. We appreciate the opportunity to comment on the application for this event and believe implementation of this application will have significant negative impacts to wildlife and sportsmen as a result. Please find our comments below and feel free to contact my staff with any questions you may have. The proposed route, timing, and event components of the run event may have significant negative impacts to wildlife. Colorado Division of Wildlife participated in a conference call and meeting on May 11, 2007 at the Sopris Ranger District. At that time, the Division expressed serious concerns regarding the event's impact to wildlife as well as the impact during long established hunting seasons. These concerns were supported by and similar to the concerns expressed by the Sopris Ranger District staff. The proposed levels of use along the proposed routes from 2007 - 2011 are unacceptable for use during this time period, especially if race organizers want it to become "one of the most important trail running events in the world". The Division received a referral letter dated June 5, 2007 which lacked any detail ofthe event's routes or staging areas as well as contained no maps which are needed to fully analyze the event's impact to wildlife. On June 18 the Division contacted Brandon Mitchell and requested the necessary maps and specific routes. The Division received those copies on June 19. On June 25 the Division received an email partially describing the routes. In this email Mitchell stated "I should explain to you what the most likely actual route is for this event at this point. The maps may be somewhat misleading." With the July 2 deadline for comments and no extension, it is very difficult to fully analyze this event's impacts when the race route is constantly changing. Each area has its own concerns and impacts, depending on the wildlife use of that area. The Division is concerned that event organizers contacted the USFS regarding 000093 DEPARTMENT OF NATURAL RESOURCES, Harris D. Shenman, Executive Director WILDLIFE COMMISSION, Tom Burke, Chair. Claire O'Neal, Vice Chair. Robert Bray, Secretary Members, Dennis Buechler. Brad Coors. Jeffrey Crawford. Tim Glenn. Roy McAnally · Richard Ray Ex Officio Members, Harris Shenman and John Stulp - this event in November 2006 and still do not have a final plan or route. In addition, nobody from the event organizers contacted the Division to discuss or review the event. The time period proposed, September 15 - 21, lies within the peak period of the rut or breeding period for elk. Much of the route selected passes through areas important for elk during this time period. Displacement and dispersal of elk would likely occur, potentially impacting breeding and rutting activity in these areas for elk. Black bear inhabit areas along the route as well. Part of the race route passes directly through black bear fall concentration and feeding areas which lie within the mountain shrub and riparian zones. During this time period, black bears are feeding up to 20 hours/day in order to gain enough weight and fat (calorie intake) for the upcoming hibernation period. Placement of that many people with the associated activity and disturbance through these areas could have significant impacts. In addition to disruption of the critical feeding period, potential displacement of bears into adjacent residential neighborhoods such as Red Mountain and Starwood may occur resulting in increased human-bear conflicts. The Division is participating in a multi-year intergovernmental study on urban black bear ecology and human-bear conflicts. Study results have indicated that black bears in and around Aspen move up into these mountain shrub zones during this time period. The event and all of its activity and disturbance could alter bear movements and findings of the study. There is also concern for human-bear conflicts at the camping, staging, and aid station areas along the route in relation to food and trash disposal and storage. Improperly stored food and garbage will be an attractant to black bears resulting in increased conflicts. The event is scheduled during long established hunting seasons. Hunting seasons during this time include archery and muzzleloader mule deer, elk, and black bear, centerfire (rifle) elk, black bear, and mountain goat, and small game/upland game birds such as ptarmigan and dusky grouse (blue grouse) which utilizes small caliber rifles and shotguns. This is the only time period when these seasons are held and placement of up to 830-1,215 people along the proposed trails will have significant impact on the hunting seasons and potentially, hunting success. Runner and public safety may be an issue with the discharge of muzzleloader, rifle, and shotguns during this time period. The Beaver Creek, Meadow Mountain, Game Creek, Commando Trail, and Mitchell Creek receive heavy early season hunting pressure from archery, muzzleloader, and rifle hunters for elk. Miller Creek, Hunter Creek (4 Comers), and Sunilyside also receive hunting pressure. The Division's elk data analysis unit (DAU), E16, covers the majority of the race course. Currently, E16 is over population objective and the Division has been working at reducing elk numbers in this DAU. Having the event will impact 3 of the 4 Game Management Units within E16 which could significantly reduce the harvest and thereby impact the Division's ability to manage the elk population. On the Leadville side of the event, the run will pass through Game Management Units (GMU) 48 and 49. These are limited quality elk units which take sportsmen up to 5 years to draw a license. Elk begin to move into Missouri Hill and East Tennessee Creek early September. Hunters follow the elk into these areas. The event has the potential of altering the movement patterns of the elk and thereby impacting the sportsmen in these quality units. Use of motorized vehicles (ATVs, motorcycles, etc) on any trail other than established roads should be prohibited due to the potential for resource damage, impacts to wildlife (stress, disturbance, displacement), and conflicts with other trail users and sportsmen. Clearing trails for the runners may also lead to increased unauthorized use of motorized vehicles along these trails when the event is over. Helicopter use has the potential for significant impact to wildlife including increased stress, disturbance, and displacement of mule deer, elk, and mountain goats as well as disruption of elk breeding and rutting behavior. Conflicts with sportsmen would Occur with use of a helicopter during the hunting seasons. 00009 Water quality issues, siltation, and riparian habitat degredation along race routes close to stream/wetlands are an issue. The following are some site specific concerns along the route. If the route is changed, then each change should be analyzed and refe!Ted to the Division. 1. the route shown on the USFS provided maps from Beaver Creek to Lineshack is a non system trail. The Whiskey Creek Elk Enclave was mitigation from the wildlife impacts caused by the development of Beaver Creek. As such, the MOU with the USFS, V A, CDOW, and SLB set the area aside to be managed for the benefit of elk. The use and approval of a non system trail adjacent to this area will only increase the use of the drainage to the detriment of elk habitat 2. Stone Creek, Meadow Mountain, and Game Creek are fall feeding areas for black bear 3. Miller Creek, 4-Corners, Sunnyside (upper) are breeding areas for elk 4. Sunnyside is a fall concentration and feeding area for black bear. This can extend up to the 4- Comers area depending on forage availability due to drought, late frost, etc. The following recommendations will help to minimize impacts to' wildlife and human-wildlife conflicts: 1. race date should be moved to early-mid August. This will avoid issues with the rutJbreeding period for elk and conflicts with the hunting seasons/sportsmen 2. race route should be altered to avoid wildlife conflicts. Bring race down the Frying Pan Road, along the Rio Grand Trail or McClain Flats Road to Aspen. Sunnyside Trail should not be used during the proposed time period. (return to use of Hunter Creek Road) .. 3. bear proof containers should be required at all campsites, staging areas, aid stations for trash/garbage as well as any food/drink storage 4. no helicopter use except for emergency medical evacuation 5. no motorized vehicles on any off road trail/route; motorized use should only be used on established roads or motorized trails 6. organizer place signs at all trail access points 2 weeks before the event explaining what will be occurring and a phone number for concerned sportsmen and the public to call 7. no roads or trails should be closed to the public or sportsmen 8. significant bond for damages should be required to cover the cost of revegetation, trash cleanup and removal, and any other resource damage Thank you for the opportunity to comment. If you have any questions, please contact Area Wildlife Manager, Perry Will (970)947-2927 or email perrv.will@state.co.us Sincerely, Ron Velarde Northwest Regional Manager Cc: Brian Lloyd (Eagle/Holy Cross), Jon Morrissey (Dillon/Leadville), Irene Davidson (Sopris/Aspen), P. Will, B. Andree, K. Wood, T. Martin, K. Wright, file 000095 WILDERNESS WORKSHOP PO Box 1442, CARBONDALE, CO 81623 www.wildernessworkshop.org TEL 970.963.3977 FAX 970.963.8447 June 6, 2007 Brian Lloyd USDA Forest Service Eagle/Holy Cross Ranger District PO Box 190 Minturn, CO 81645 Attention: TransRockies Run Recreation Event Dear Brian Lloyd, Thank you for the opportunity to express our concerns about possible impacts and the permitting process for the TransRockies Run Recreation Event scheduled to take place on the White River and San Isabel National Forests September 15-21,2007. These comments are submitted on behalf of Wilderness Workshop, Colorado Wild, Great Old Broads for Wilderness, Southern Rockies Ecosystem Project, _' We believe that this activity is too intensive as currently proposed-and promises to be even more intensive in future years-for the late fall in these National Forests. Public Process and Analvsis The rapid time frame for analysis and approval concerns us considerably, given likely displacement impacts to wildlife; on the ground impacts associated with large-scale base camps; disruption oftraditional, long-standing and revenue generating recreational activities; considerable opposition from locals in the Fryingpan and Woody Creek valleys; the use of nonsystem "bandit" trails; possible impacts to lynx, a threatened species; and a variety of other unknowns. Trepidation regarding these issues is amplified by rumors that FS intends to issue a categorical exclusion for the TransRockies event and that event organizers foresee this event as an annual "world-class" running race that will eventually lure more than a thousand people into the forest.! Simply put, the likely impacts associated with the proposed event remain unclear, the timing for comment, analysis and approval is too tight to adequately assess those impacts, and the FS seems intent on rubber stamping this activity for this year and well into the future. Taken 1 Indeed., the Proposed Levels of Use table on page 2 of the scoping letter lists 825 participants and 1215 total people involved in 2011. OODO.g6 1 together these facts suggest that permitting the TransRockies event on the current timeline may result in numerous procedural violations and will likely result in unanalyzed impacts to the National Forest. Conversations with Brandon Mitchell suggest that the FS promised some kind of use permit to TransRockies US Inc. prior to formal environmental impact analysis and without a public comment period.2 Promising the use of public lands for a six-day profit- making venture, without conducting any environmental analysis, and before receiving public comment, undermines the mandates ofNEP A. NEP A requires public land managers to consider specific environmental impacts before they approve projects and activities. Issuance of permits for commercial activities that may impact the environment trigger this requirement. We believe there will be significant impacts associated with the proposed event. The amount of money TransRockies US Inc. has expended on a website, advertising, and publicity, combined with the fact that registration is open and event organizers have already taken money from participants, further suggest that assurances may have been made prior to analysis and public comment.3 Given these facts we feel the need to remind the FS that event organizers intend to operate this race for profit. TransRockies US Inc. is not a steward of public resources and they have no obligation to the public- those responsibilities are the mission of the FS. The FS is mandated, by law, to fully analyze and disclose the impacts of this major federal action prior to permitting the use of public lands. DO NOT USE A Categorical Exclusion TransRockies US Inc. has articulated a desire to make this run an annual event. Their proposal anticipates participant numbers ramping up to 825 within five years. See page 2 of the Scoping Letter. Obviously the impacts resulting from a race with 825 participants and 1215 affiliated personnel will be more significant than impacts resulting from a 180 person race proposed for 2007. Importantly, though, this is the first event of its kind to take place on the White River or San Isabel National Forests, thus the impacts remain unknown. Given the fact that this race will be considerably different in upcoming years than it will be this year and because impacts may not be evident for quite some time, we urge the FS to proceed carefully and avoid promising or granting long-term approval to race orgamzers. Given the inaugural nature of this race we also urge the FS not to issue a I-year categorical exclusion. We understand that the proposed dates for the race are fast approaching and the short timeframe may not allow for a thorough study of impacts, but we do not believe it is appropriate to permit this intensive activity--even for one year- with a pared-down analysis. Given possible effects the FS should conduct a 2 This was made clear in a phone call with Brandon Mitchell on Tuesday June 6, 2007. During this call Mitchell said: "We've agreed to give them something, no matter what." 3 http://www.transrockies.com/transrockiesrunltransrockies/raceJoute.htm '"':;~"" "n~ II,.' :J-T 2 comprehensive analysis up front even if the time required for such a study will postpone the event until next summer. The possible presence of lynx, a threatened species, constitutes an extraordinary circumstance (see FSH 1909.15, section 30.3 (2)). There are other possible impacts which are more than minor. Therefore, issuance of a permit in this first year should not be done with a categorical exclusion, nor should any approval this year enable ongoing events on an annual basis without further analysis. The ScoDing Letter The scoping letter is thin on firm data, devoid of route maps, and fails to detail base camp or aid station locations. Race dates, very general descriptions of areas where base camps may be located, and unsupported estimates of the total number of people involved with the event are the only pieces of information to be gleaned from the scoping letter. This lack of specificity makes meaningful comment difficult. The vagueness of this letter created difficulties for the Division of Wildlife as well. Without adequate information about the event, the notion of public comment is a farce and the ability ofDOW to make recommendations for minimizing impacts on wildlife is impossible. We had to track down Brandon Mitchell to get route maps and specific locations for base camps. Even though Brandon was open and helpful, the routes and base camps he described over the phone did not correspond to the route maps he sent us in the mail. The maps were outdated, base camp locations had changed, and an entire leg had been eliminated (from Aspen to Snowmass). We understand that vagueness and inconsistency reflect the fact that the exact route for the run is a work in progress. We also understand that shifting the route probably reflects FS efforts to minimize impacts. We are concerned, however, that the timeframe for comment, analysis, and permitting is too tight. The inability of the FS to publish accurate maps and a thorough scoping letter identifying possible impacts this late in the game suggests that very little work has been done analyzing the impacts of this event. The FS should slow down, choose a few potential routes, analyze impacts, and, if impacts can be minimized, issue a permit that reflects those findings. Special use permitting on public lands should be a transparent process. Redesigning routes behind closed doors, in the eleventh hour, and without public comment is not transparent. To date we have not been able to discern the calculus used to determine the projected number of people associated with this race. No permit should be issued if race organizers cannot clearly and articulately forecast the number of people involved with the race - including participants, media, support, and staff. The number used in the scoping letter is unsupported by information related to staff requirements, necessary support staff, and it does not include any reference to numbers associated with similar races in different locations. Since the sponsor has organized this type of race in other areas, we expect such information is readily available. We ask that the FS discern and disclose methods used to determine the number of people associated with the event and critically evaluate whether race organizers can manage that number and whether impacts can be minimized. 000098 3 Further, we would like the FS to monitor the accuracy of organizers' anticipated numbers by issuing passes for media, support, and participants. If participants, support, and media wear badges and the number of badges given out does not exceed organizers' projected estimates, FS officials will be able to identify those unaffiliated with the race and approximate the degree to which the organizers' estimates were correct or incorrect. Such data will inform the FS as to the accuracy of organizer projections in future years and will prove very useful in estimating impacts as participation in the race grows. Also of concern to us is the scoping letter's singular mention of the "significant economic benefits" to be reaped by local communities from this race. The economic benefits derived by local communities from this race are only one factor to be weighed and analyzed by the FS in the approval process. FS must also weigh the impacts to biological resources, wildlife, other forest users, and long-term costs to the FS itself associated with opening the forest to intensive commercial recreational activities. Touting economic benefits of a project without mention or analysis of environmental impacts suggests prejudgment. It further intimates failure to adhere to the multiple-use mandate of the forest. This proposal promises to bring a great number of people and vehicles into the forest. There will be RVs and hundreds of tents at base camps, and there will be additional aid stations and support vehicles, including motorcycles and possibly helicopters for filming and race oversight. The significant impacts associated with such activity must be detailed. Furthermore, organizers propose making this an annual event.4 The size and potential longevity of this proposal mandate a thorough analysis of potential impacts prior to approval and prior to commitment of public resources. Wildlife The event is scheduled to take place in the midst of the elk rut. This raises concern about route choice. Needless to say, 180 participants and possibly some supporters traipsing through ungulate mating grounds promises some impact on animals, including displacement. A few ofthe areas of critical importance for elk at this time of year are: Miller Creek, Game Creek, the Tennessee Pass/Tennessee Park/Mt. Zion area, the area between the Fryingpan valley and Lenado, the Four Corners area, the northeast side of Red Mountain, and VanHorn Park. Disturbing elk during there breeding period seems unnecessary and inappropriate. Further the race is proposed to take place during the most important bear feeding period. During this season, bears are feeding approximately 20 hours per day. They are extremely active. Displacement is likely to result from throngs of runners traversing prime foraging habitat. Areas of critical concern include: Red Mountain, Sellar Park, and the Hagerman Pass area. Any displacement of bears may inhibit animals' ability to satisfy caloric needs and cause stress. Significant human activity may push bears into populated areas and result in increased bear/human encounters. Areas that may see more bear activity as a result of this displacement include subdivisions in and around Aspen- for example, Starwood and Red Mountain-and Lenado. 4 See Prooosed Levels of Use. Table 1; detailing proposed levels of use from 2007 through 2011. 000099 4 An additional bear related concern relates to the Roaring Fork Urban Black Bear Ecology Study. This $600,000 study involves multiple agencies and is entering its third year. The study is intended to examine the behavior of bears in the wildland/urban interface over a six year period. One purpose of the study is to determine effective ways to reduce dangerous humanlbear encounters. Running a race with more than 150 participants through bear foraging habitat in the midst ofthe most important feeding period is likely to impair this study or taint results. Displacement of bear populations and increased humanlbear encounters may also result if aid stations and base camps are inadequately bear proof. In this case, bears may be lured to campsites and aid stations by improperly stored food and garbage. The trash generated during the event must be bear proofed. If permitted, this race should not proceed without briefing participants on proper behavior in bear country. Finally, there are several lynx related issues. The Tennessee Pass area contains prime lynx habitat. In fact, it has been identified as a very important linkage for lynx habitat connectivity: Tennessee Pass is a rare quality forested pass across the Continental Divide that may be an important landscape linkage for movement of lynx and other forest carnivores within the [Upper Eagle River Core Area- UERCA] and the [Upper Fryingpan River Core Area-UFRCA], and south along the Sawatch Range. Loss of this linkage to development would further contribute to degradation of the UERCA and the isolation of northern and southern portions of the southern Rockies ecosystem. It would also damage east-west connectivity. USFWS, 1999, at 59. A standard in the Canada Lynx Conservation Assessment and Strategy states the following: Develop and implement a plan to protect key linkage areas on federal lands from activities that would create barriers to movement. Barriers could result from an accumulation of incremental projects, as opposed to anyone project. Ruediger et al,.2000, at 89. The Lime Creek drainage is an important lynx migration corridor. (Peter, provide a citation for this if you can.) While lynx are known to tolerate moderate human presence, the large amount of human use associated with the run could disturb lynx, especially if denning mothers are forced to move kittens. See Ruediger et aI, id. at 26. Before approving any routes in or through 000100 5 lynx habitat, denning habitat should be identified, mapped, and surveyed for the presence of dens. The race and support activities must be located well away from any dens. Because lynx may be active at all hours of the day (Ruediger et aI, id.) the large human presence may displace lynx from hunting or resting. As with denning habitat, race routes and the locations of support activities should be kept out of foraging and "other" habitat to the maximum extent possible. Because of the possibility of impacts to lynx, a species listed as threatened under the Endangered Species Act, a biological assessment must be prepared and consultation with the Fish and Wildlife Service undertaken prior to approval ofthe project. Other Recreationalists and Local Communities Local residents up Woody Creek, in Lenado, and throughout the Fryingpan drainage will likely suffer the most significant impacts from this race. Residents of these areas have voiced serious concern to us about the impacts to their lives and their communities from such intensive use. Both the Fryingpan Road and the Lenado Road are narrow winding roads that are unsuitable for travel by trains ofRVs and support vehicles-especially in nasty weather. More importantly, towns in these valleys do not have the infrastructure necessary to support the three hundred people anticipated with this race. Since these communities do not have extensive commercial districts, they will likely absorb significant impacts with little economic benefit. For these communities, at least, the scoping letter's highlight of significant economic benefit to local communities is a stretch. In short, we believe the views and concerns of local people and other forest users ought to be given great weight in permitting this activity. Analysis of the proposed event should include study of impacts related to traffic and congestion on FS roads. Use ofthese roads for the race may impact local residents, detract from experiences of sightseers, impact hunting access, or affect other recreationalists. We urge the FS not to close any system roads during the event, since there are demands on those roads by other forest users. The event is scheduled to take place in the midst of the deer and elk archery hunting season. It overlaps with the deer, elk, and moose muzzleloading season. It also coincides with high powered rifle season for black bear, sheep, goats, and, in areas between Minturn and Leadville, elk. Obviously there are significant safety issues involved with running a race through prime hunting areas during season. It seems like an unnecessary risk to permit such activity. There are additional issues stemming from permitting intensive uses that compete with long-standing, profit generating, and accepted recreational uses of the forest. This event will impact hunters. The proposed route runs through a limited elk unit on Tennessee Pass where a specified number of permits are issued to preferred permittees. If hunter harassment occurred in such an area, there would be significant uproar. Hunters who 000101 6 , " waited for years to draw a license for a limited unit would be outraged if runners and/or spectators disrupted their hunting. Additionally, the event may prove detrimental to well established outfitters. With economic livelihood, long-standing tradition, and a source of revenue for the state in the mix, we suggest the FS adjust the timing ofthis race to avoid all big game hunting seasons altogether. There is no reason to slap a permit on a running race that jeopardizes these other forest uses. There are more appropriate seasons for such an event. A summer run, beginning in 2008 or later, would be a sensible option. Such a run would reduce the chance of runner /hunter incidents, reduce the likelihood of poor weather, and reduce impacts to these established forest uses. Such a start date would also provide adequate time for study of impacts. Finally, we ask the FS to analyze impacts to the full range ofrecreationalists affected by this activity. For example, allowing the race to proceed on sections of the Colorado Trail near Camp Hale will certainly result in displacement of bikers and hikers visiting the area. Is the net gain of this event really worth displacing other recreationalists? The race also overlaps with other recreational events in the Roaring Fork and Eagle Valleys, including Ruggerfest, the Golden Leaf Half Marathon, and the Colorado Relay. Any analysis should take into account impacts on these established events. The availability of hotel rooms and nearby campsites for spectators and media should be considered. HelicoDter/Motorcvcle Use and Travel Mgmt. Conversations with Brandon Mitchell indicate that TransRockies US Inc. would like to use helicopters for filming and monitoring the event. We urge the FS to disallow such activity altogether. If helicopter use is allowed, we implore the FS to disallow it in places where mechanized travel is prohibited, within sensitive sound and viewsheds, in places where disturbance to wildlife may occur, and we ask that no flights occur at elevations lower than 500 feet. 5 There is a significant body of science detailing the negative impacts of helicopter noise on wildlife-such activity causes displacement and may impact feeding/mating habits. Furthermore, in areas with high scenic value and unpolluted soundscapes, the noise and disturbance associated with low-level helicopter flights may contradict mandates of the forest plan. We are also aware that ORVs and motorcycles will be used to monitor and marshal the race. We hope the FS will disallow use of all such vehicles in sensitive areas and strictly enforce nonmotorized mandates in the forest plan. The allowance of motorcycles would make use of game trails, foot trails, and nondesignated routes easy and tempting. Use of nonmotorized and undesignated trails by motorbikes and ORVs would cause damage and give the impression that such activity is sanctioned by the FS. We are particularly concerned about proliferation of motorized use on the trails between the Fryingpan and Aspen. ATVs have infiltrated many trails in the area and we hope this race won't expedite or promote illegal A TV use. 5 500ft corresponds to the minimum altitude for low-level flights recommended by the FAA. 000102 7 .... ~.: The timing of this race late in the fall raises concern about all vehicular travel. During the same time period last year most of the route was blanketed in inches, feet in some places, of snow. Similar weather during the proposed event would make many FS routes impassable, which would make race administration difficult. Use of such roads will create maintenance problems for the FS to deal with later and complicate travel for other forest users. If approved for the time period proposed, the permit should be accompanied by a travel management plan with contingency routes to be used in severe weather conditions. Our concerns about travel management include use of undesignated, nonsystem trails by racers as well as support vehicles. One such nonsystem trail included in the proposed route stretches from Beaver Creek to Meadow Mountain. The FS should not permit a race route that utilizes bandit trails. Such use would: publicize these undocumented and unsanctioned routes; increase public knowledge, exposure and use of these trails; and make it much more difficult to close them, if such action is determined to be desirable. At a minimum, allowing use of such trails for this race will augment maintenance and regulatory burdens for the FS. Base CamDs We commend the FS for choosing several base camps in less pristine front country areas, on private lands, and in group campgrounds. These areas are generally near well traveled or easily accessible roads. More remote locations on the Forest would likely suffer irreparable harm with the trains of RVs, support vehicles, support facilities, catering operations, sleeping accommodations, and the significant number of people associated with this event. The Town of Vail, the Town of Leadville, and the Town of Aspen are all easily accessible areas that should not be irreparably damaged by the proposed large- scale base camps. Nevertheless, the Forest Service must ensure that there will be adequate sanitation facilities for the expected number of campers. Camps must not be allowed within 100 feet or so of streams and lakes. Any noxious weeds must be eradicated prior to approval of areas for camping, and surveys, followed by weed eradication, if necessary, must occur for a few years after occupancy. The cost of possible weed eradication after camp use should be included in the bond. (See next section below.) Use of private land for a base camp at Lenado is imperative. Use of public land in the Lenado area would result in irreparable harm, create logistical nightmares, and pose serious inconvenience to local residents. Lenado is located in a tight valley with a narrow road and there is little or no public land suitable for such a large-scale and intensive base camp. There is no developed campground at Lenado and no place for RVs to park and turn around without causing significant disturbance. Even if the camp is located on private land activity associated with the race will likely impact local residents. We endorse use of Chapman Campground as long as the event does not strain capacity. The White River National Forest webpage shows a maximum of 83 campsites at 000103 8 Chapman. FS personnel in Aspen said that there are 100 campsites at the group campground. While these campsites may be able to accommodate 300 people, we would like assurances that occupancy during the race will not outstrip capacity. We would also like a detailed plan insuring that the vehicles and facilities associated with the race can be managed within the campground. We know that the back loops at the campground are normally closed and wonder why the FS would make a special effort to open them for this race. If facilities will be stretched by such a number, we suggest the FS design a plan to move nonessential parties - including media, spectators, etc. - to hotel rooms in adjacent communities or campsites elsewhere on the forest. Though we appreciate accessibility of the Pando base camp we are under the impression that the area is closed to other campers. Weare curious why the FS is allowing this event at Pando when others are rebuffed. More vexing is why the FS is not planning to utilize the East Fork Group Campground as base camp for the same stage. The East Fork campground is a short distance off the proposed route, it is within a few miles of Pando, and it was designed to accommodate large groups. It seems logical to use existing facilities rather than creating a base camp in an area where no facilities exist. Bond Finally, we urge the FS to require a bond from race organizers to cover unexpected damages and impacts resulting from the race. We have heard rumors that the FS intends to ask for such a bond in the amount of $5,000. This number seems extraordinarily low. The number of people, vehicles, and facilities mandated to support a race like this and the amount of forest that race organizers intend to cover suggest that a bond closer to $100,000 should be required. Remediation of any damage to the forest should be the responsibility of the event sponsors and organizers rather than taxpayers and the public. The FS should take adequate assurances to protect this public resource prior to issuance of a permit. Please be sure to inform of us of further progress on route selection, other details of the proposed event, and the analysis of possible impacts. Thanks, Peter Hart Wilderness Workshop PO Box 1442 Carbondale, CO 81623 970-963-3977 Rocky Smith Colorado Wild 000104 9 1030 Pearl #9 Denver, CO 80203 303-839-5900 Veronica Egan Great Old Broads for Wilderness PO Box 2924 Durango, CO 81302 970-385-9577 Michelle Zimmerman Southern Rockies Ecosystem Project 1536 Wynkoop Suite 200 Denver, CO 80202 303.454.3341 REFERENCES Ruediger, Bill, Jim Claar, Steve Gniadek, Bryon Holt, Lyle Lewis, Steve Mighton, Bob Naney, Gary Patton, Tony Rinaldi, Joel Trick, Anne Vandehey, Fred Wahl, Nancy Warren, Dick Wenger, and Al Williamson. 2000. Canada lynx conservation assessment and strategy. USDA Forest Service, USDr Fish and Wildlife Service, USDr Bureau of Land Management, and USDr National Park Service. Missoula, MT. USFWS, 1999. Conference Opinion of the Category III Expansion of the Vail Ski Area. US Fish and Wildlife Service, Ecological Services, Lakewood, Colorado. 000105 10 ., . .. I i I 17~( /J~~ -#- ~ CiIIIJ L 7 '780 D ~ f/!oP:JJ/T<- )?-L/.r / ---::::. /1/1 JCfe: S 0 -rffZ#J5/?DCri L~ . ---::. -' /- o!U7 -()'-r -pJ/-"7'-. PEoFi::.;( ;(J-O .-3;:) CJ P'fo(c<:, ;: Qu .iSTZ~;J S - - S(:z;~ c j?DurrL <<DUiL L" f/ U L J S ( 0.-0 c- (t!{,N S /v/~;) j<.J14J)/J/(fS.5 ~r:fI~ A{' -/~ PL/141 ~o /hSJbIC/ -zED ~d€:S rj) //l-r~, (tJ5cUL"f @ GC, M'~ Pi~1J r~fY7 Aa/<1~ ~ {;jJ1A/( 5;lL~;2/;:--;'/ vhP/{~ ~ ~7f/le'-eG~~c// jVlGi' . &D f r!ff;eCJi/~ 5Itr~7f + Or:~ K~ .... Jj~C:L f5rt-fo./2L / ffG L ~ ~/ltJ ~ @J . · C D, (N -;ouU) 0/01 i,Jjj<:/c::CK .. r"J},.4J ~ · I,IlJSrJf2IlAlC C. ~SJ;2. 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' .MUNITY DEVE~P~E~T DEP~ENT 130 South Galena Street Aspen, Colorado 81611 (970) 920-5526 Pitkin County Land Use: Board of Adjustment County Land Use Code Flat Fee Zoning and Sign Public Notice+ Planning Enforcement Hearing Officer 172 159 174 162 169 160 175 210 LUCO 1 193 194 208 198 190 209 206 170 105 120 195 115 150 110 130 152 158 155 165 PZ005 185 IS 161 B1202 B1203 EH025 Other Referral Fees: Airport County Clerk County Engineer Environmental Health Historic Housing Land Management Redstone HPC Wildlife Officer Building Fees: Board of Appeals Building Permit Electrical Permit Energy Code Review Mechanical Permit Plan Check Plumbing Permit Reinspection A VFD Fire Marshal BFD Fire Marshal Other Fees: Use Tax Copy Master Plan Copy Park Dedication GIS Requirements Housing Impact Fee Road Impact Fee School Impact Fee Air Quality Impact Fee TOTAL - ~ .. j --H3fiLJ /""\ j..J / _ "(ji\ t9';2 -* 1:?J4:1! NAMJ(ans{~i~ l;b I,~ ADDRESS/PROJECT: "'01 ~ PHONE: CHECK# ,: I, / t I CASE/PE~/~.#. ~ /61/ i: I, DATE:'.', INITIAL: f. ,