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HomeMy WebLinkAbout20070926snowremoval AGENDA ITEM SUMMARY REGULAR MEETING DATE: September 26, 2007 AGENDA ITEM TITLE: Resolution Authorizing an Intergovernmental Agreement with Eagle County for the 2007-2009 Season of Snow Removal in the Frying Pan Valley, Temple Glassier STAFF RESPONSmLE: Temple Glassier, Deputy Director of Public Works SUMMARY OF ISSUE: Pitkin County Road and Bridge currently snow plows the Eagle County portion of the Frying Pan Road and Eagle Thomasville Road. The Counties enter into this IGA because of the efficiencies it provides both agencies since Pitkin County staff drives through Eagle County to get to its portion of the road system. The only changes from the previous IGA are cost increases in materials and the hourly rate for the Heavy Equipment Operator and snow removal equipment. Eagle County will consider approving the IGA after Pitkin County approves it. BACKGROUND: Pitkin County has been providing this service since 1997. This allows for consistent maintenance of the Frying Pan Road and Eagle Thomasville Road and Pitkin County is reimbursed for all costs. RECOMMENDED BOCC ACTION: Approve and sign the resolution and Intergovernmental Agreement. A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO AUTHORIZING PITKIN COUNTY TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH EAGLE COUNTY FOR THE 2007- 2009 SEASON OF SNOW REMOVAL IN THE FRYING P AN VALLEY RESOLUTION # - 2007 Recitals I. Since 1997 Pitkin County has maintained all of the Frying Pan Road and Eagle Thomasville Road through an Intergovernmental Agreement with Eagle County; with Eagle County reimbursing Pitkin County for costs incurred; and 2. Both counties believe they can more efficiently maintain the roads by working together, and have purposed an agreement to set forth the respective responsibilities and obligations of each county regarding the maintenance of the these roads in winter months; and 3. The BOCC has determined that it is in the best interests of the citizens of Pitkin County and Eagle County living in the Frying Pan Valley to extend this Intergovernmental Agreement a,nd desires to accept the Intergovernmental Agreement pursuant to the terms, requirements and conditions contained in that Agreement; and 4. The BOCC is authorized to enter into this Intergovermnental Agreement pursuant to inter alia. C.R.S. ~29-1-201 et. sea. and Article XIV, Section 10 of the Colorado Constitution. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO, that the Board approves the attached Intergovermnental Agreement with Eagle County which outlines the requirements and conditions for snow removal in the Frying Pan Valley and authorizes the Chair to execute the necessary documents. ,. INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON THE _ DAY OF ,2007 NOTICE OF PUBLIC HEARING PUBLISHED IN THE WEEKEND EDITION OF THE ASPEN TIMES ON DAY OF 2007. APPROVED UPON SECOND READING AND PUBLIC HEARING ON THE DAY OF 2007. PUBLISHED AFTER ADOPTION IN THE WEEKEND EDITION OF THE ASPEN TIMES ON THE DAY OF 2007. ATTEST: Jeanette Jones Deputy Clerk Date APPROVED AS TO FORM: John M. Ely Date County Attorney BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO Michael M. Owsley, Chair Chair Hilary Fletcher County Manager Date INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTIES OF PITKIN AND EAGLE FOR THE SNOW REMOVAL IN THE FRYING PAN VALLEY PARTIES THIS INTERGOVERNMENTAL AGREEMENT, ("Agreement") is made this _ day of September, 2007, by and between the BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY ("Pitkin County") and the BOARD OF COUNTY COMMISSIONERS OF EAGLE COUNTY ("Eagle County"). RECITALS 1. _ The Counties are duly constituted govermnental entities governed by boards elected by the qualified electors of each, both of which are located in Colorado; and 2. Previous years Pitkin County maintained all of the Frying Pan Road and Eagle Thomasville Road through an Intergovermnental Agreement with Eagle County with Eagle County reimbursing Pitkin County for costs incurred; and 3. The Counties believe they can more efficiently maintain the Frying Pan Valley roads by working together; and 4. The purpose of this Agreement is to set forth the respective responsibilities and obligations of the Counties regarding the maintenance of the Frying Pan Valley County Roads in winter months; and 5. The Counties have determined that it is in the best interests of the citizens of Pitkin County and Eagle County residing in the Frying Pan Valley to extend this Agreement. 6. This Agreement is entered in to pursuant to inter alia. C.R.S. ~29-1-201 et sel!:. and Article XIV, Section 10 of the Colorado Constitution. AGREEMENT NOW THEREFORE, for and in consideration of the mutual covenants and agreements of the parties and other good and valuable consideration, the adequacy and sufficiency of which is hereby acknowledged, the parties agree as follows: I. Beginning approximately November through approximately April; the Pitkin County Road and Bridge Department shall be physically responsible for snow removal and rock and debris removal associated with the snow removal in the Frying Pan Valley, which includes the Frying Pan Road and the North Fork Road, and the Eagle- Thomasville Road. Reimbursement by Eagle County for Pitkin County's costs shall be only as provided in this Agreement. 2. The Eaglerrhomasville Road shall be plowed by Pitkin County Road & Bridge. Pitkin County will invoice Eagle County bi-annually for 30% of the cost of snow removal. This is based on ownership mileage of the maintained portion of road. 3. Pitkin County shall be responsible for the removal of any isolated rock fall occurring on any of the Frying Pan Valley roads. In the event of a large debris problem on the Frying Pan Valley roads, Eagle County shall assist Pitkin County in the removal effort. Eagle County will reimburse Pitkin County for all equipment time and man-hours used in the rock fall removal at the same rates as assigned for snow removal. 4. Eagle County will reimburse Pitkin County for man hours and equipment time for snow removal on the 19 mile Eagle County portion of the Frying Pan Road at an hourly rate of $65.00. This rate is calculated by adding the hourly wage ($30.00) of an equipment operator to the hourly cost for operation of the tandem plow truck with wing ($35.00). Should the equipment operator exceed 40 hours per week, the hourly wage will increase to $45.00, (which accounts for time and one half), raising the total hourly cost of snow removal to $80.00. Pitkin County shall invoice Eagle County bi-annually for man-hours, equipment and materials. Eagle County shall remit payment to Pitkin County within 30 days of receipt of invoice. 5. Eagle County shall reimburse Pitkin County for sanding material used on the 19 mile Eagle County portion of the Frying Pan Road. The cost of sanding material is approximately $19.50 per ton, and shall be included in the invoice described in paragraph 4, with the same payment terms applied. 6. Eagle County shall stage a grader at the ThomasvillelMeredith Fire Station. Pitkin County will use the grader in snow removal operation for the Eagleffhomasville Road. Pitkin County shall be responsible for fueling the grader and for maintenance of the lubricating fluid levels in the grader. 7. This Agreement may be changed or modified only in writing by an agreement approved by the respective Boards and signed by the authorized Directors of the Road and Bridge Departments for each County. 8. Should one or more sections or provisions of this Agreement be judicially adjudged invalid or unenforceable, such judgment shall not affect, impair or invalidate the remaining provisions of this Agreement, the intention being that the various sections and provisions hereof are severable. 9. This Intergovermnental Agreement shall remain in effect for two years from the date of execution. The Counties reserve the right to cancel this Agreement for unsatisfactory performance or lack of services by either party, or for unavailability of budgeted fields for the services, as determined by the County Manager. Cancellation shall occur by giving written notice of at least thirty (30) days, by first class registered mail at the following addresses: Pitkin County Board of County Commissioners c/o Pitkin County Manager 530 East Main Street, Suite 302 Aspen, Colorado 81611 Eagle County Board of County Commissioners c/o Eagle County Manager P. O. Box 250 Eagle, Colorado 81631 The foregoing Intergovermnental Agreement is approved by the Board of County Commissioners of Pitkin County at its regular meeting held on the day of . 2007, and by the Board of County Commissioners of Eagle County at its regular meeting held on the day of . 2007. BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO ATTEST: By: Clerk of the Board Date Michael M. Owsley, Chair ATTEST: Clerk to the Board Date Brad Higgins Date Director Eagle County Road & Bridge BOARD OF COUNTY COMMISSIONERS OF EAGLE COUTY, COLORADO By: Arn Menconi, Chair Date Temple Glassier Date Deputy Director/Asset Division Pitkin County Public Works