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HomeMy WebLinkAboutbocc.min.reg.11031969 November 3, 1969 The Board of County Commissioners of Pitkin County, Colorado, met at 10:00 o'clock AM, November 3, 1969 with the following members present: Chairman Clyde Vagneur; Commissioners T. J. Sardy and J. Sterling Baxter; Robert Delaney absent having been excused; Peggy E, Miklich, Clerk; Terry McAnnany, Bills were audited, approved and ordered paid from Various Funds as follows: GENERAL FUND: $33,462,99 ROAD AND BRIDGE FUN D: $19,673.07 COUNTY CLERK'S CLEARING FUND: $8,003,39 HOSPITAL OPERATING FUND: $68,350,00 HOSPITAL ANTICIPATION WARRANT RETIREMENT FUND: $68,350.00 AIRPORT IMPROVEMENT FUND: $3,866,56 SPECIAL LIBRARY FUND: 101,50 The Board discussed with Harvey Hale the purchase of gravel for the airport and paving. William Mason, representing a client, requested in- formation regarding whose responsibility it was to improve roads in subdivisions. The Board informed him that the developer builds and improves the road and if same meets county standards, the board will accept the roads upon request. Bob Stevens delivered a request from Holland and Hart for the cancellation of some old tax certificates. The Board will refer this request to the county attorney for consideration at the next meeting. Sheriff Whitmire presented a request for an additional man to be the jailer. He stated that because of the fire and the incident of a prisoner taking an overdose of pills before he was incarcerated, he felt we needed a jailer on duty during the even- ing hours. The Board suggested that this matter be discussed with the city officials at the next RSA meeting and resolved then. Welfare Director Mary Northrup discussed the pros and cons of a full time Welfare Office as opposed to a part time after she leaves. The Board will consider this further. Also, it was decided to move the Welfare Office into the Commissioner's Room until the fire damage is repaired. Samuel Caudill, Jr., chairman of the Board of Appeals, submitted a letter containing th~"ar recommendation for changing the fire zone of the county, in other than commercial business areas, from zone 2 to zone 3. The Board will consider this matter at the next meeting. Terry Mc Annany, County Administrator, presented to the Board the need for an appropriation of the 1969 Sales Tax col- lections. Accordingly, on motion duly made and seconded the following Resolution was unanimously adopted: WHEREAS, A 2% Sales Tax became effective on sales within Pitkin County as of July 1, 1969, divided 47% to Pitkin County and 53% to the City of Aspen AND, WHEREAS, the Sales Tax was expressly enacted by Resolution of the County Commissioners and approved by the Voters at the November, 1968 General Election on the condition that a substantial portion of the monies collected from the Sales Tax would be a11o- cated and apportioned to the purposes hereinafter mentioned, and in carrying out such purposes, the Board of County Commissioners has and does function jointly with the City Council of the City of Aspen in the capacity of a Regional Service Authority pursuant to agreement and resolutions between the City and County and monies have been spent by both the City and County pursuant to such agreements and resolutions between the City and County. AND, WHEREAS, such Sales Tax Revenues were not in- cluded in 1969 Budget of Pitkin County inasmuch as they did not constitute an established source of revenue when the Budget was adopted, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY That there is hereby appropriated in the General Fund of Pitkin County from Sales Tax Revenues collected and to be collected during 1969 the following: 1. To the Airport Improvement and Land Acquisition Fund, the sum of $45,000.00 2. To Parks and Recreation, the sum of. 31,725.00 3. To Publicity and Promotion, the sum of 11,750.00 4. To Sanitary Land Fill, purchase and operation, the sum of. 4,700.00 Liquor license renewal applications were received from the Redston General Store, Harry's Package Store and the Village Delicatessen. Accordingly, on motion duly made and seconded, the above applications were approved unanimously. Terry Mc Annany, County Administrator, discussed with the Board the need for a policy related to abandoned and impounded vehicles and their ultimate disposition. He stated that the city will consent to allow the storage of these vehicles in their impounding lot for $12.50/mo provided the county period- ically dispose of them. The Board will consider this and have the county attorney work with the county administrator on the preparation of this policy. Terry Mc Annany, County Administrator, discussed with the Board the 1969 transfer from the Contingency Fund to the Road and Bridge Fund Capital Outlay necessary to purchase the Road and Bridge Building. Accordingly, on motion duly made and seconded, the following resolution was unanimously adopted: WHEREAS, because of rapid development and growth in the Aspen Community, it has become necessary for Pitkin County to do additional road maintenance and road construction operation; to acquire additional equipment and to provide relocated garage and other facilities to take care of the same, and it is also necessary to remove existing structures from the Court House Area to a new County Service area near the Airport as rapidly as possible. AND, WHEREAS, these conditions have created an emergence requiring transfer of funds from the Contingency Fund of Pitkin County to the Road and Bridge Fund, THEREFORE, BE IT RESOLVED That there is hereby transferred from the Contingency Fund of Pitkin County to the Road and Bridge Capital Outlay Fund the sum of Fifty Thousand Dollars ($50,000.00). The County Administrator also presented to the Board the need for a 1969 budget reappropriation within the Road and Bridge Fund to purchase the Loader and pay off the balance on the Road Maintainer. Accordingly, on motion duly made and seconded the following Resolution was unanimously adopted: WHEREAS, equipment purchases in the Road and Bridge Fund require the transfer of funds from revenues not required for other Road and Bridge purposes, THEREFORE, BE IT RESOLVED That there is hereby transferred from within the Road and Bridge Fund of Pitkin County from "Outside Contracts" to "Road and Bridge Capital Outlay" the sum of Forty Thousand Dollars ($40,000.00). Robert Delaney, County Attorney, sent a letter to the Commissioners explaining that there was some question as to whether the 1970 Budget should include a sum of $500.00 to $1,000.00 for certain costs of the courts. The Board reviewed this with the letter from Tom Noonan, Clerk of District Court, and decided that Mr. Noonan's budget to the state included these costs. Therefore, the Board upon motion duly made and seconded, unan- imously adopted the published 1970 Budget. John Doremus, requested the Board review the current status of Smuggler Mountain Park land purchase or lease that had previously been recommended. They will consider this matter at the next meeting. Dr. Baxter requested that the County Administrator discuss with the County Surveyor the possibility of a chart of all county roads. Robert Delaney, County Attorney, mailed Y~is d-atements for services on the Blanning Case to the Board. The Board considered this statement and approved same. Music Associates of Aspen, Inc. sent a gift acknowledg- ment for the paving of their driveway and a thank you letter. Terry Mc Annany, County Administrator, presented to the Board the need for formal resolutions on the county joining the Colorado County Officials and Employees Retirement Association and the funding of same. Accordingly, on motions duly made and seconded the following resolutions were unanimously adopted: (JOINING) WHEREAS, It has been determined to be in the best interests of the taxpayers and employees of Pitkin County to .provide for the retirement of employees under certain terms and conditions: and WHEREAS, the Colorado Statutes provide for the adoption of a retirment plan or system by a group of counties; and WHEREAS, the advantage of joining together with several other counties in Colorado to adopt a retirement system for county employees is to lower individual cost and thereby save tax money and employee's money. NOW, THEREFORE, BE IT RESOLVED: 1. The County Commissioners of Pitkin County hereby ~ elect to become a part of the Colorado County Officials and Employees Retirement Association under the foll- owing terms and conditions: a. Said association submit any Plan to be adopted to the County Commissioners for approval. b. If approval not given, the employees of Pitkin County will not be covered. c. I£ approval is given and employees of Pitkin County are covered, the Commissioners of Pitkin County or their designated represent- atives be given authority to determine matters affecting the employees of Pitkin County as related to the Retirement Plan. 2. The Commissioners of Pitkin County hereby ap- propriate the sum of $2.00 per employee of the Colorado County Officials and Employee Retirement Association for administrative expenses of setting up a Retirement Plan for a group of Colorado Counties. 3. The Commissioners of Pitkin County hereby designate Clyde Vagnuer as their official representative to the Colorado County Officials and Employees Retirement Association. 4. The Commissioners of Pitkin County certify that as of the date o£ this Resolution they have ~~ employees. (FUNDING) WHEREAS, It has been determined to be in the best interests of the taxpayers and employees of Pitkin County to provide for the retirement of employees under certain terms and conditions; and WHEREAS, Pitkin County has previously elected to become a part of the Colorado County Officials and Employees Retirement Association in accordance with Chapter 111 , Article 9, Colorado Revised Statutes 1963, as amended and WHEREAS, A retirement plan has been adopted by the Governing Board of said Association and ratified by the individual member counties of the Association, including Pitkin County, said Retirement Plans's effective date being July 1, 1968. NOW, THEREFORE, BE IT RESOLVED: 1. The Board of County Commissions of Pitkin County hereby elect to fund the county portion of contrib- utions on behalf of thos employees who are partici- pants under the Plan at the rate of 3% of said employ- ees' compensation. 2. ~ ) The Board of County Commissioners of Pitkin County hereby elect to fund for five years of prior service for eligible employees at 3 per cent per year, said back funding to be accomplised within one year, as set forth in the Retirement Plan. 3. The Board of County Commissioners will monthly, commencing January 1, 1970 draw a warrant on the County Officials and Employees Retirement Fund for the county's contribution under the Retirement Plan and remit the same, together with the employee's retirement with- holding, to the Secretary of the Retirement Association, made payable to the Trustee under the Plan, The Denver U. S. National Bank. The County Administrator presented to the Board the bids received on the cash register £or the clerk's office. It was pointed out that in order to have the machine in 1970 it is necessary to place the order now. The bids were NCR $2734.00, Sweda $2695.00 less 15% Government Discount only on the Sweda Machine, which would be a net of $2290.75. The Board approved the ordering of the Sweda Machine now and the payment of same from the approved 1970 Budget. The County Administrator presented to the Board the cost of the new postage machine for the clerks' office and stated that it was necessary to order now if this item was to be in service in early 1970. The price quoted was $726.00. The Board approved the ordering of the postage machine now and the payment for same from the approved 1970 Budget. The Public Highway Meeting was held with Mr. Charles Schumate, Chief Engineer of the Sate Highway Department, Mr. Fred Merten, Assistant Chef and Mr. Dick Prosence District Engineer regarding the Four-Lane Highway from Aspen to the Northwest. Mr. Schumate like to start rights of start just past the Sno~ back towards Aspen. He time necessary by Aspen enter. A copy of thier county. stated that the Highway Department would way acquistions this spring. They would amass-at-Aspen turnoff on $#82 and work stated that they are aware of the study to determine where the Highway should traffic study was given to the city and Dr. Baxter requested that consideration be given to the possible routing of the highway on the south side of the airport to preserve the industrial area and airport growth. Mr. Schumate agreed that this should be considered but that the center of the highway had to be 500 feet from the edge of the runway. A question period was conducted to clarify any mis- understandings. There being no further business, the meeting adjourned. ~~. ATTES ~~~ APPROVED: )~ ~ ~c' .- f ~~ Gi,t ~` Clerk Chairman /%