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Home My WebLink Aboutbocc.min.reg.12181970December 18, 197D !/ ( t'' The Board of County Commissioners of Pitkin County, Colorado, met at 10:00 o`clock AM, December 8, 1970, withthe following present: Chairman J. Sterling Baxter; Commissioners T. J. Sardy and Clyde Vagneur; County Administrator Terry McAnnany; Peggy E. Miklich, Clerk; Leonard Oates, County Attorney. Mr. Martin Dumont, District Attorney and Mr. James Moore, Deputy District Attorney, were present to discuss with the Board the need for an increase in the approved budget for 1971 for the District Attorney's office based on the increase work load. They presented to the Board substantial statistics to support their claim of the need of additional moneys and after lengthly discussion the amount of $25,160.00 was requested as an adequate minimum amount need to operate the District Attorney's office for the Year of 1971 for the Pitkin County share. The Board took this request under advisement and informed the District Attorney that they would review this and be in touch with him to inform him of their decision regarding his request as soon as possible. Mrs. Marion Stewart, Pitkin County Welfare Director, was present and submitted her monthly report of activities and dispursements to the Board and discussed the various cases of the past month`s activity. Mr. Richard Urban, Child Supervisor, of the Welfare Department of Pitkin County was present to conduct a Welfare Personnel Review. He requested the Board fill out a rating sheet on the Welfare Director in his presence and discussed various aspects of the employee. After completing the rating sheet and discussing the personnel with Mr. Urban and upon motion duly made and seconded, Mrs. Marion Stewart was reappointed Welfare Director, Pitkin County for the Year of 1971. Chairman Baxter submitted to the Board the need to meet with the Library Board to discuss the 1971 Budget and other items concerning the Library Board for the 1971 Calendar Year. He requested that a meeting be held on January 4, 1971 with the Library Board and instructed the Administrative Assistant to see to it that the Library Board be informed. .~;ni,ho:i~,r, tivras present and requested file Bo,~rd vacate a portion o.t a street in east Aspen aI'ea iV'i"]1Ci7 is 1i1 1~,k1n CoUrity. lifter discussing tills vacation with Mr. P•anltie, the Board request- ed tr]at he take this matter to t'r]e Manning and Zoning Commission and to the City - County Planner and bring their recommendations back to the Board for action. Administrative Assistant McAnnany present- ed to the Board the lease agreement with the United States Government regarding the location of a radio building at the Airport for the lower Operation. He explained t'r]at this lease is a standard form and relates to a very small segment of property on the northeast corner of the Monarch Repair Hanger. He also cited that the Airport Authority had moved that the Commiss- ioners approve and sign this lease agreement with the F.A.A. Upon motion duly made and seconded, the Chairman of the Board was instructed to sign such lease and the Administrative Assistant was instructed to forward these leases to the F.A.A. for final completion. Mr. Robert Hall of National Cash Register and Mr. Carl Harbage, Cas'r]ier of the Bank of Aspen were present to discuss with the Board the County's utilizing the Bank's equipment in their data processing. After considerable discussion in detail the concept was approved by the Board and the Administrative Assistant was instructed to further pursue this with the Process Center ar]d the Bank of Aspen to arrive at a concrete schedule and definition of data processing for Pitkin County. Administrative Assistant McAnnany, submitted to the Board a requisition form to be utilized by departments in Pitkin County and requestd the Commissioners approve such form. He explained to the Board that the requisition form would be prepared by the department heads and signed and that the finance office would prepare the Purchase Order and mail it to the proper vendor. Upon motion duly made and seconded, the Administrative Assistant's presentation of a requisition form was approved for usage by the County Departments for the period beginning January 1, 1871. Administrative Assistant McAnnany, presented to the Board a letter from the State of Colorado, requesting information regarding the audit for the year ending December 31, lg6g. After dis- cussing this in detail this letter was forwarded to ifr. Robert Lester, who conducted the County audit, to answer the questions for the State auditor. Ad~~~inistrative Assistant ~icllnnany presented ~o file Board a request for a waiver of interest an~~ advertising fees from Monarch Aviation yi,.corporated. i'heir letter was read in detail ~~:M discussed by the Board and the Administrative Assistant was instructed to deliver this letter to ti]e Treasurer and request a written opinion regarding t'r]e request for waiver. T~Ir. Herbert Bartel, City - County Planner, ti~~ras present and discussed with the Board the need for a Public I-Iearing date on the rozoning request of Dr. Barnard and the Woody Creek Development Company for a zone reclassification from AL 1 to AR 2. After discussing this matter with Mr. Bartel the Board set the date of January 25, 1971, 7:30 P.M. in the County Court House District Court Room for .the Public Hearing on rezoning of the titi'oody Creek Development Company land from AF l to AR 2. /: l '! , i`ir. Tom Griffin, President of Trico Man- agement Company was present and informed the Board of a gift of three acres of land that TcCulloch was deeding to the County as a gift for hospital expansion and that t'r]ere were related concessions requested regarding in- compatable uses adjacent to the development by McCulloch through Trico. He discussed with tr]e Board the formal acceptance of the three acres of land adj acent to the 'rospital for hospital expansion and predicated it on the final review of the deed and requested tentative approval at this time. Upon motion duly made and seconded, the gift from i`~cCulloch was tentatively approved pending receipt of final deed. :fr. Griffin explainer ' he rezoning request %", ~`~ that :McCulloch will be making for the development :~ '~ of their property in the area of the hospital and a formal layout will be presented later, ~ this ~fras primarily an infor;~ation presentation. Mr. Herbert Bartel, City - County Planner presented to the Board a letter from the Plann- ing ar.d Zoning Commission requesting that Mr. Edgar Staton not be reappointed per his wishes to the Planning and Zoning Commission Board at tree reorganization meeting and that Mr. i~arvin Reynolds, Associate Member be considered for reappointment. i7r. Bartel presented to the Board a resolution extracted from the minutes of the Pitkin County Planning and Zoning Commission wherein the re- zoning request from AF 1 to AR 2 of the land owned by E1ay Corporation located in the northerr.ly portion of the Brush Creek Village filing num- ber 2 be denied. After discussing this resolution vrith Mr. Bartel the Board tabled the final action on this rezoning request until Mr. Ellen- bogen has an opportunity to explain why he is requesting no action on this matter at this time. :sir. Bartel was asked to convoy this information to i~r. Ellenbogen and receive in return a letter explaining irlr. Ellenbogen's request. i~Ir. Bartel presented to the Board the plat for the A.-Lrport Business Center for i~r. John ,cBr ide , and explained the Planning and Zoning Commission's reservation on Lot ~4, Block 1. ::r. Bartel presented a developers agreement from ~•,r. ~,cBride wherein he agrees to certain restrictions regarding Lot 4, Block 1, and requested the Board's consideration of this a~•»eement. The Board requested the County Attorney Oates' opinion on this agreement and received a request that the agreement be changed to provide for more specific enforcement con- ditions. Upon motion duly made and seconded, Mr. Bartel was instructed to have Mr. McBride's l attorney work with the County Attorney to revise the agreement and rediscuss this with the Planning and Zoning Commission for a re- presentation as soon as possi'ole. ~'Ir. James Moore was present requesting road maintenance for Mountain Valley Sub- division filing num'oer 2 and discussed in detail with the Board the need for County Maintenance Creti,rs to work on the roads in Mountain Valley Sub division filing number 2. County Attorney Oates discussed this with the Board and informed them that he felt that the Owners Association would be more than willing to offset a portion of the road maintenance necessary and surfacing. The Board requested that the Building Inspector review the dates of filing of this subdivision with the adoption, by the County, of the hard surf acing conditions for acceptance of County roads. The Board requested the County Attorney Oates work with the Owners Association to determine if there is any interest regarding participation in the maintenance and surfacing of the roads in Mountain Valley Subdivision No. 2. Mr. Hal Clark, County Building Inspector was present and su'pmitted his monthly report of activities and building permits. Admin- istrative Assistant McAnnany presented to the Board the need for additional appropriations and transfers from the Pitkin County Continency Fund for certain County expenses which had necess- arily been incurred by Pitkin County but which vaere unanticipated at the time of the adoption by resolution of the 1970 Budget for Pitkin County, Colorado. ~l'he need for addition a7. appropriations requiring transfers from the Pitkin County Contingency Fund for certain county expenses which had necessarily been incurred b,y Pitkin County but which were unanticipated at the time of the adoption by resolution of the 1970 budget for Pitkin County, Colorado by the Board of County Cornrnissioners . After full discussion, u-~~on rriotion duly made and seconded, the following resolution was adopted by the Board of Pitkin ~ County Commissioners. _s 7 ~~ 'J:1CrC'aC; i.ne r ~ip:i_Ci~t°GV:i;;'1 O" i~.._'l,~{i:1 I~OUnt~I Col_or~~do r`~s led i,o the necessity for increased a.^.u exp~4nded servl_ccs and fund ions to be por- formed by Pitkin County, Colorado in the follow- ing specified areas: (a) District Atl;orney Office for Pitkin County for increased criminal p-rosecut:i_on (b) Pitkin County Sheriff for crime control (c) Pitkin County Jail for proper ad- ministration of jail. facilities (d) Pitkin County Assessor for continued reappraisal of taxable property in Pitkin County (e) Hiring of resident planner to ensure proper planning (f) Planning and Zoning Commission for increased workload (g) Pitkin County Administrative Assistant to update accounting system (h) Pitkin County Sanitarian for increased worlload and unexpected extra sanitary landfill costs (i) Pitkin County District Court for in- creased caseload (j) Pitkin County Dog Control Gfficer for enforcement of Pitkin County dog control resolution (k) Pitkin County Welfare Department for increased caseload. ail in amounts exceeding the amounts budgeted in the 1970 budget for Pitkin County, Colorado therefor, and all of which excess amounts could not have been reasonably anticipated at the time of the adoption of the 1970 budget for Pitkin County Colorado. THEREFORE, BE IT RESOLVED, that there is hereby transferred from the Pitkin County Contingency Fund budget for the year 1970 to the Pitkin County General Fund the following amounts for the uses above USE AMOUNT District Atto Pitkin County Pitkin County Pitkin.County Pitkin County Commission rne,y y 6,500.00 Sheriff 2,500.00 Jail 10,000.00 Assessor 8,700.00 Planning & Zoning 600.00 Pitkin County Administrative Assistant 1,400.00 Pitkin County Sanitation 3,000.00 Pitkin County Dist.Court 3 500.00 Pitkin County Dog Control 5,000.00 TOTAL TRANSFER FROM CONTINGENCY FUND $50,000.00 AND, BE IT rURTHI;i RESOLVED, that the sum of $3,500.00 be ar.d hereby is transferred from the Pitkin County Contingency Fund for 1970 to the Pitkin County Welfare Fund. Administrative Assistant I~1cAnnany presented to the Board the need to purchase a vehicle for the Pitkin County Sheriff's office per discussion held at budget time 1970. Dr. Baxter informed the Board that as such he was unable to receive any mieaningful information regarding what the State proposed to do about the increased prices it has received from the manufacturer in the State Procurement Auto Program. Administrative Assistant McAn:~iany presented a bid from the Rifle Auto Company for a sum of $3,071.00 for a 1971 Ford Torino, 4-doo stationwagon. He recommended to the Board that this price was comparable to the State and even somewhat less as we would have local service. Upon motion duly made and seconded, the Administrative Assistant was instructed to purchase this 1971 Ford Torino stationwagon for the Sheriff's Department for the sum of X3,071.00 from Rifle Aut o C omp any . ~- Administrative Assistant PcAnnany presented to the Board a recuest from Nir. Ar,~~strong of the City Parks and Recreation Department for a letter approving Scheme"A" for Bavaria Park Swimming Pool. Upon motion duly made and seconded, Administrative Assistant was instructed to write a letter to i`~ir. Armstrong officially approving Scheme "A" for the layout of the Bavaria Park Swimming Pool. j~ l There being no further business this meeting was adjourned. Attest• Approved• ~,~ Clerk r Chairman -? b I, Peggy E. Miklich, Pitkin County Clerk and Recorder do hereby certify that the following resolution is a true and exact copy of an excerpt of the minutes of the Board of County Commissioners, Pitkin County, regular meeting, December 18, 1970: RESOLUTION WHEREAS, the rapid growth of Pitkin County, Colorado has led to the necessity for increased and expanded services and functions to be performed by Pitkin County, Colorado in the following specified areas: (a) District Attorney Office for Pitkin County for increased criminal prosecution (b) Pitkin County Sheriff for crime control (c) Pitkin County Jail for proper administration of jail facilities (d) Pitkin County Assessor for continued reappraisal of taxable property in Pitkin County (e) Hiring of resident planner to ensure proper planning (f) Planning and Zoning Commission for increased workload (g) Pitkin County Administrative Assistant to update accounting system (h) Pitkin County Sanitarian for increased work- load and unexpected extra sanitary landfill costs (i) Pitkin County District Court for increased caseload (j) Pitkin County Dog Control Officer for enforce- ment of Pitkin County dog control resolution (k) Pitkin County Welfare Department for increased caseload. all in amounts exceeding the amounts budgeted in the 1970 budget for Pitkin County, Colorado, therefor, and all of which excess amounts could not have been reasonably anticipated at the time of the adoption of the 1970 budget for Pitkin County, Colorado. THEREFORE, BE IT RESOLVED, that there is hereby transferred from the Pitkin County Contingency Fund budget for the year 1970 to the Pitkin County General Fund the following amounts for the uses above USE District Attorney Pitkin County Sheriff Pitkin County Jail Pitkin County Assessor Pitkin County Planner Pitkin County Planning & Zoning Commission Pitkin County Administrative Assistant Pitkin County Sanitation Pitkin County Dist. Court Pitkin County Dog Control AMOUNT (;W $ 6,500.00 -~ 2 , 500.00 ~{~~ 10,000.00 8, 700.00 ~~~ s,$oo.oo ~b ~'~ ~~ ~~ 600.00 ~ll~"- 1,400.00 3,000.00 3,500.00 5,000.00 TOTAL TRANSFER FROM CONTINGENCY FUND $50,000.00 AND, BE IT FURTHER RESOLVED, that the sum of $3,500.00 be and hereby is transferred from the Pitkin County Contingency Fund for 1970 to the Pitkin County Welfare Fund. AND, BE IT FURTHER RESOLVED, that there is hereby appropriated the sum of $50,000.00 from the General Fund to the above stated functions and the sum of $3,500.00 from the Welfare Fund for the above stated function. ATTEST: ~ /~