HomeMy WebLinkAboutbocc.con.213.2007Pitkln CoU~ty Clerk & Recorder
530 E. Main Street #101 Aspen, Colorado 8161 I (970) 920-5180 fax (970) 920-5196
LETTER OF ENGAGEMENT
October 16, 2007 ~``(~~"~`~,~~'~' ~ ~/'7
Pitkin County Polling Place Judges
Dear Judge
The purpose of this letter is to summarize the pertinent terms of Pitkin County's arrangement with you to
provide the specified services enumerated in the following paragraph. The County's obligation under the
Workers' Compensation Statute requires Pitkin County and you to formalize the terms of this engagement
in a notarized writing.
For each election coordinated by the Pitkin County Clerk and Recorder Office, the County Clerk and
Recorder shall appoint election judges from each precinct in the County. An election judge for each
precinct shall serve for atwo-year period beginning on the last Tuesday of May in even-numbered years
and ending on the last Monday in May of the next even-numbered year, or until the designated election
official appoints another person to replace that election judge for that precinct. For partisan elections, the
County Clerk and Recorder shall appoint at least three election judges to serve as polling place judges for
each precinct to perform the designated functions, one of whom may be a student election judge. In all
elections, each election judge serving in the precincts on Election Day shall receive not less than $50 as
compensation for services provided as judge at any election (1-6-115). In addition to the compensation
provided, each election judge may be paid expenses and reasonable compensation for attending election
schools. Each supply judge shall be reimbursed no less than five dollars for attending a special school of
instruction. Compensation for election judges shall be determined and paid by the governing body calling
the election. Election judges must give the designated election official their social security numbers in
order to receive compensation; however, service as an election judge shall not be considered
employment pursuant to Articles 70 to 82 of Title 8, C.R.S. [1-6-115 (4)].
Judges are required to be registered electors who reside in the County, physically and mentally able to ~~;
perform and complete assigned tasks, attend a class of instruction concerning the tasks prior to each
election, have never been convicted of election fraud or other election offense or fraud, and neither a
candidate whose name appears on the ballot in the precinct that they are appointed to serve in nor a
member of the immediate family of a candidate whose name appears on the ballot in the precinct they are
appointed to serve (C.R.S 1-6-101). Since these judges only work on Election Day, Pitkin County does
not employ them as temporary work, but as contracted service individuals. Each polling place judge is
employed at $120 per Election Day, plus extra for supply judge, returns judge, lunch per diem and
mileage if applicable. Judges receive a check processed through the Pitkin County Finance Department
and not the Payroll Department.
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It is mutually agreed that the County does not have an exclusive right to your services and it is
contemplated that you may pfovide similar work to other businesses, governments and non-profit
organizations. You acknowledge that the work performed for Pitkin County will be that of an independent
contractor and that no employee-employer relationship is created. You have full control over how the
services are performed and it is expected that work will be conducted in accordance with industry
standards, by applying professional judgment. The County will provide, if necessary, documents and ~~
information to complete the work described in the preceding paragraph. The County representative
signing this letter is available to you to discuss any details related to this engagement. This letter
of engagement will terminate on December 31St and will require a new document in succeeding
years fo be effective. ~°' ~
... ~ ~ ''
You acknowledge and agree that you shall not be entitled to workers' compen n.
G:\elections\judges\training\letter of engagement form-individual.doc
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benefits in connection with this project and that you shall be responsible for the
payment of all state and federal income taxes.
Letter of Engagement
October 16, 2007
Page 2 of 2
If you are in agreement with the terms of this letter, please sign below in the presence of a notary and
return a copy to us for our files. We appreciate the opportunity of working with you.
Sincerely,
~_ ~ ~ , .~
;~.~- ~~__-_ o ~ ~
J~xfice K. Vos Caudill
Atkin County Clerk and Recorder
- AGREED:
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Polling Place Judge
STATE OF COLORADO )
ss.
COUNTY OF PITKIN )
The forgoing instrument was acknowledged before me this ~ day of October, 2007, by
Janice K. Vos Caudill, Pitkin County Clerk and Recorder
Witnessed my hand and official seal.
My commission expires: / D
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f:,
Carole Twitchell, Ele Manager
Notary Public
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