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Home My WebLink Aboutbocc.con.016.2007ACLERK'S CHECK LIST FOR CONTRACTS SUBMITTED TO CLERK AND RECORDER FOR SCANNING/ARCHIVING CONTRACT #: 016-2oo7i'~ Originating Department/Division: Airport ~ ~~ ~ Contact Person: David Ulane Phone #: 429-2853 Project Name: IET Moduel Update ^ BOCC AGENDA ITEM ®STAFF AUTHORIZED SIGNATURE (BOCC signature required) (per Revised Procurement Code 7/2005) Check procurement type: ^None ^Infarmal ^Formal ®Sole Source ^Emergency ^State Bid ^ Check Contract TvPe: Dollar Amount: $39,500 ^ Services/Maintenance ^LicensefUse ^Lease ^Construction ®Goods, Equipment, Supplies ^Other (e.g. revenue) ~lo9.G6,B.~'o~Fso3 Budget Line Item/Ledger Number ^Employment (for county employees) ^Intergovernmental Agreement (Requires BOCC Action) ^Non-Profit ^Quasi-Public ^Grant Agreements (Requires BOCC Action) ®Change Order/Contract Amendment Contractor/Business AAAE Complete Name: American Association of Airport Executives Contract Execution 1/28107 Contract End Date: NA Automatic Renewal Term of Contract: All Contracts should be proofed for the following: ®No Pages Missing ®If a Page is Left Intentionally Blank Note on Page ®Page numbered consecutively ®All Signatures Affixed ®All Dates Filled In ®All Other Blanks Filled In ^All Exhibits Attached ^All Legal Descriptions Attached (;fappropr;ata) ^Notice of Award/Proceed Attached (;f appropr;ate> ^Special Instructions for Finance Department: Contract Amendment #1 ^Sent to Clerk and Recorder for Scanning/Archiving ®Authorized Staff Person's Name: David Ulane BY CHECKING ABOVE AND ENTERING NAME, THE AUTHORIZED STAFF PERSON INDICATES THAT DOCUMENT HAS BEEN PROOFED AND READY FOR SCANNING. Note: Clerk's Office will keep original documents incompliance with Colorado State Archives retainage schedule. Amended 10_]b_06 h PITKIN COUNTY CONTRACT AMENDMENT Project/Purchase Contract- 016-2007 Line Item Account- ~/~ ~i/. lP/ • ~. 8' a Fro .3 ~ ~~~- ~*~~++NQ avw v~~ ~~ The Contract for the Purchase of Goods (the "Agreement") dated January 28, 2007 between Pitkin County (the "County") and the American Association of Airport Executives, Inc. (the "Contractor"), is hereby amended as follows: SCOPE OF WORK: Add additional Aircraft Rescue and Firefighting Training Module to the Airport's interactive Employee Training System as outlined in the attached Proposal. Work as outlined in the Proposal shall be completed no later than July 31, 2008. PAYMENT: In consideration of delivery and acceptance of the goods as outlined in the Proposal, County shall pay Contractor, and Contractor agrees to accept as its fuN and only compensation, the stated sum of $39,500.00, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. County agrees to pay 50% of the total purchase price upon acceptance of this Amendment by all parties. Final payment shall occur upon acceptance of goods delivered in compliance with this Amendment. !n all other respects the Agreement is in full force and effect and remains unchanged by this Amendment. EXECUTED this 15th day of January, 2008: PITKIN C . By: CONTRACTOR: /~ ~ • r- By' H AJ~It Z. Page 1 of 1 ^- ~ American Association of Airport Executives 601 Madison Street Suite 400, Alexandria, VA 22314. (703)824-0500 FAX (703) 820-1395 the address listed below is incorrect, please write your correct address on the back of this Invoice Remittance. 75295 - AN Invoice Invoice ID: 282936 ~, Invoice Date: 01/23/2008 ~~ Mr. David Ulane Asst. Aviation DirectorlAdministration Aspen/Pitkin County Airport ~ ~ ~2 233 E. Airport Rd., Ste. A ~ ~,}t ~~~jjjJJJ Aspen, CO 81611-3502 ~.1'0`~ ' ~~ Ctl1r~ 1`I-7'Y JESCRII'TIO(?! °•' 111VIT C.(7~T ~T,Ef`ll~~[?'C'CYS1 If 0 Bill Code: ASEIET - Aspen/Pitkin County Airport IET System ARFF Training Module 19750.00 ~I=ouos~ 'k. JAi~ ~ ~ 2UU8 ~I'i''K€~1 C01.~1d1.1, ~I~VAAICE Payment Due In US Dollars Upon Receipt of Invoice. Thank You. ~ PLEASE PAY ~ 19750.00 PLEASE DETACH AND REMIT WITH YOUR PAYMENT Invoice ID: 282936 075295 - AN Aspen/Pitkin County Airport Invoice Date: 01/23/2008 233 E. Airport Rd., Ste. A Please Charge My Visa Mastercard or Amex Aspen, CO 81611-3502 Account #. Exp. Signature: END PAYMENT TO: ~-merlcan Association of Airport Executives 601 Madison SUeet Suite 400, Alexandria VA 22314. (703)824-0500 FAX (703)820-1395 REMIT AMOUNT 601 Madison Street Alexandria, VA 22314 Phone 703-824-0504 Fax 703-820-1395 AmericanAssociation ofAirportExecutives Irrteractive Employee Training Program Proposal ARFF Training Program and Testing ForAspen Pitkin CountyAirport-Sandy Field ~/~ January 14, 2008 AAAE The American Association of Airport Executives (AAAE), anot-for-profit organization, is the largest professional organization for airport executives in the world, representing thousands of airport management personnel at public-use airports. AAAE's primary goal is to assist airport executives in fulfilling their responsibilities to the airports and communities they serve. A core business of AAAE is airport training. We develop training programs that are not available commercially but needed by our members. Airport training is a unique market niche. AAAE has designed and produced an interactive, easy-to-use touch screen training system with customized training modules and a secure, computerized database. The system has the ability to train and track employees at any time, in order to accommodate personnel requiring either new or recurrent training each year. AAAE provides ongoing technical support for its interactive training systems through annual service maintenance programs. AAAE has also invested in IT and production video infrastructure to assist the technical support team. Aifield Rescue and Firefighting (ARFF) Training Program and Testing AAAE is pleased to submit this proposal for one (1) complete customized "ARFF" training module for Aspen's Interactive Employee Training (IET) system. The program content will be designed to meet the specific needs of the Airport and filmed at Aspen Pitkin County Airport. AAAE will design, produce and install a complete interactive ARFF Training Program and Testing. The program will be divided into multiple sections and cover operational requirements for airport personnel performing daily ARFF duties. The program will cover, at a minimum, the following general topics: Airport Index, vehicle requirements, notams, extinguishing agents, airport and aircraft familiarization, personnel safety, emergency communications, use of equipment/appliances (nozzles, hoses, turrets), aircraft evacuation, firefighting operations, structural responses, cargo and hazardous materials. The complete training program will include up to thirty (30) of customized, digital video filmed on-site at Aspen Pitkin County Airport and will take about one (1) hour to complete, including the viewing of the video content and answering the test questions. The custom IET ARFF Training Program will include: • advance consultation on custom filming • script development • story boarding and visual development • on-site filming, to include site survey • visualization and scene layouts • dramatization and scenario development • pre-production meetings for cast development • directing and production of scenarios • overseeing scene treatment • script continuity • non-linear editing and post production • narration • audio mixing and music • all graphics and graphic art work • completed customized video • interactive script development and customization • conversion of custom video to digital MPEG format • integration of custom video into interactive program • all interactive editing • a runtime version of the interactive software • packaging of completed interactive program • completed interactive program loaded on each unit • development of database to match ASE's reporting format requirements • development of student tracking program with various search capabilities • FTP capabilities data collection and redundancy • a secure web site to deliver data and report • set up of all units • component wiring and installation • on-site testing • quality assurance • employee training on use of the systems Cost One complete customized ARFF Training Program and Testing, which includes the following services: scripting, program design, filming, production, editing, graphics, development of interactive test questions, TIMS and installation. $39,500.00