HomeMy WebLinkAboutbocc.res.003.2008A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY TO APPROVE
THE 2008-2009 COMMUNITY SERVICE BLOCK GRANT APPLICATION
Resolution #2008 ~~..~-~
RECITALS
The Department of Local Affairs requires that upon assuming the responsibility for the
administration of the Community Service Block Grant (CSBG) program, the Board of
County Commissioners will establish and plan for local priorities that achieve the
objectives of the program. In addition, the BOCC accepts responsibility for the efficient
management of individual projects to ensure that local priorities will guide the program.
2. The Pitkin County Board of County Commissioners wishes to support the CSBG rnission
to make a measurable and potentially significant impact, within the federal resources
available, on the causes of poverty in communities throughout the State or in those areas
of communities where poverty is a particularly acute problem as a means to remove
obstacles and solve problems which block the achievement of self-sufficiency.
3. The Pitkin County Board of County Commissioners recognizes that the following are
significant barriers to citizens achieving self-sufficiency in Pitkin County:
^ Need for emergency assistance for low-income residents in the areas of eviction
prevention through rent, emergency lodging, and energy emergency assistance;
emergency medical care, including mental health/substance abuse treatment and
dental assistance; emergeiicy food; emergency transportation assistance; and
positive recreational activities for youth whose families are in case management
programs.
^ Assistance for seniors in the areas of financial planning, homemaker services and
home repairs.
NOW, THEREFORE BE IT RESOLVED by the Board of County Commissioners of Pitkin
County, Colorado,
SECTION 1.
The Pitkin County Commissioners wish to support the plan as outlined in the Community
Service Block Grant application:
A. $5,250 to Pitkin County Health & Human Services (all divisions-youth & family
services, public assistance and senior services) to provide direct emergency
assistance for case management clients with incomes at or below 125% of
poverty. These services include emergency rent, emergency lodging and energy
assistance; emergency medical care, including mental health and substance abuse
crisis intervention, and dental assistance; emergency transportation assistance;
youth recreational activities; and grocery store food vouchers. Homemaker
~ ~
services; home repairs and financial planning assistance for seniors are also
included.
B. $7,125 to The Right Door, a 501(c)(3) non-profit who will act as a subgrantee, to
provide direct emergency assistance for case management clients with incomes at
or below 125% of poverty. These services include emergency food assistance
through hot meals at the Day Center and grocery store vouchers; emergency
lodging assistance; and scholarship funds for substance abuse treatment and
prescriptions.
C. Should the CSBG allocation awarded be different than the amount requested, the
amounts distributed will be divided proportionally.
2. ADMINISTRATION
The Director of Health & Human Services will~take full responsibility for the
administration of this grant.
SECTION 2:
This resolution shall not have any effect on existing litigation and shall not operate as an
abatement of any action or proceeding now pending under or by virtue of the ordinances released
or amended as herein provided, and the same shall be construed and concluded under such prior
ordinances.
SECTION 3:
If any section, subsection, sentence, clause, phrase or portion of this resolution is for any
reason held invalid or unconstitutional in a court of competent jurisdiction, such portion shall be
deemed a separate, distinct and independent provision and shall not affect the validity of the
remaining portions thereof.
SECTION 4:
A public hearing on the resolution shall be held on the 9t~' day of January 2008, in the
Pitkin County Courthouse Annex, Aspen, Colorado.
NOTICE OF PUBLIC HEARING PUBLISHED 1N THE ASPEN TIMES WEEKLY ON
December 16, 2007.
r
INTRODUCED, READ AND ADOPTED ON ~i, ' ~~ , 2008.
*PUBLISHED BY TITLE ND SHORT SUMMARY, AFTER ADOPTION, IN THE ASPEN
TIMES WEEKLY ON r , v~ ~z ~ ~^, 2008.
~
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A
' Jones
Clerk and
AP~O~I? AS TO FORM:
"_-"i.~-,~>.~,. ;~,~
John Ely
County Attorney
BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNTY, COLORADO
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BY: v r «
Jac~- atfield, Chairr~~ri
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Date: / ~ I ,~ ~~ ~
MANAGER APPROVAL:
~"~~ ~ ,' ( ,~c..v ~~' f~ ` `
Hilar letcher y
Co~}~ Manager
RECOMMENDED FO ~DOPTION:
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Nancy N. Sunde`en
Director of Human Services
~ ~
2008-09 Community Services Block Grant (CSBG) Application and Plan
DU E- JAN UARY 8, 2008
PROGRAM PERIOD: _ To February 28, 2009
GRANTEE: PITKIN COUNTY, COLORADO
3. Income Management
4. Housing
5. Emergency Services X
6. Nutrition
7. Linkages with Other
Programs
8. Self-Sufficiency X
9. Health
TOTAL CSBG ALLOCATION REQUESTED $ 12 375
LIST OF SUBGRANTEES AND AMOUNT AWARDED:
Use additional sheets if necessary.
The Right Door $7,125
SUBGRANTEE NAME AMOUNT AWARDED
Pitkin County Health & Human Services $5,250
SUBGRANTEE NAME AMOUNT AWARDED
SUBGRANTEE NAME
AMOUNT AWARDED
SUBGRANTEE NAME
AMOUNT AWARDED
SUBGRANTEE NAME AMOUNT AWARDED
2 CSBG Grant Year 2008-09 ~ j
~~
2008-09 Community Services Block Grant (CSBG) Application and Plan
DUE - JANUARY 8, 2008
NAME OF ELIGIBLE ENTITY: PITKIN COUNTY HEALTH & HUMAN SERVICES
ADDRESS OF ELIGIBLE ENTITY: 0405 Castle Creek Road. SUIt@ 7
Street address and mailing address if different from street address
ASPEN CO 81611
CitylTown State Zip Code
CONTACT PERSONS INFORMATION:
PRinnaRY Contact Person for Eligible Entity: Nancv N. Sundeen
Phone Number for Primary Contact Person: __ (970) 920-5209
Use direct line number and/or extension
Fax Number for Primary Contact Person: (970) 920-5198
Email Address for Primary Contact Person: nans(o~co.pitkin.co.us
PRO~RaM Contact Person: Susan Berdahl
Phone Number for Program Contract Person: _(970) 920-5766
Use direct line number and/or extension
Fax Number for Program Contact Person: ~970) 920-5558
Email Address for Program Contact Person: susanb(o~co.pitkin.co.us
FiNaNCia~ Contact Person: Connie Garofolo (Susan submits financial reports and
requests for reimbursement-see above)
Phone Number for Financial Contract Person: (970) 920-5231
Use direct line number and/or extension
Fax Number for Financial Contact Person: _(970) 920-5230
Email Address for Financial Contact Person: connieq(a~co.pitkin.co.us
CSBG Grant Year 2008-09 ~
~
Names, Phone Numbers, and Emails of County Commissioners for Eligible Entity:
If a multi county entity list the names and phone numbers of all county commissioners in each of the
counties for the multi county area. Use additional sheet if necessary
Michael Owsley (970) 920-5153 michaelo(c~co.pitkin.co.us
Commissioner Name Phone Number Email
Patti Clapper (970) 920-5154 pattic(a~sopris.net
Commissioner Name Phone Number Email
Dorothea Farris (970) 920-5158 dfarrisCa~sopris.net
Commissioner Name Phone Number Email
Jack Hatfield (970) 920-5152 hatfield(c~sopris.net
Commissioner Name Phone Number Email
Rachel Richards (970) 920-5155 rachelrichards(a~comcast.net
Commissioner Name Phone Number Email
Commissioner Name
Phone Number
Email
Commissioner Name
Phone Number
Email
Commissioner Name
Phone Number
Email
4 CSBG Grant Year 2008-09 r
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CERTIFICATIONS:
The grantee assures that activities implemented with CSBG funds will be:
o used to accomplish the State CSBG Goal and Objective stated in the State Plan; and
o within the requirements set forth in the Community Services Block Grant Act, Title IV of the Civil
Rights Act, the Age Discrimination Act of 1975, the Rehabilitation Act of 1973, Public Law 103-
227, Part C, Environmental Tobacco Smoke, also known as the Pro-Children Act of 1994 (Act),
Certification Regarding Drug-Free Workplace Requirements, Certification Regarding Lobbying,
Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary
Covered Transactions, Office of Management and Budget (OMB Circular A110 and A122), and
the current State of Colorado CSBG Plan.
The grantee also assures that it will:
o specifically consider, in a public meeting the designation of any local public or private entity to
carry out the county community service activities under contract with the county, any local
community action agency (CAA) which received federal fiscal 1981-82 funding;
o consider, on the same basis as other non-governmental organizations, religious organizations to
provide the CSBG services, so long as the program is implemented in a manner consistent with
the Establishment Clause of the first amendment to the Constitution. Grantees shall not
discriminate against an organization that provides assistance under, or applies to provide
assistance, on the basis that the organization has a religious character. (Please review Sec.679
Operational Rule in the CSBG Act);
o provide for coordination between community anti-poverty programs and ensure, where
appropriate, that emergency energy crisis intervention programs under Title XXVI (relating to low-
income home energy assistance) are conducted in such community;
o provide, on an emergency basis, for the provision of such supplies and services, nutritious foods,
and related services, as may be necessary to counteract conditions of starvation and malnutrition
among low-income individuals;
o coordinate, to the extent possible, programs with and form partnerships with other organizations
serving low-income residents of the community and members of groups served, including
religious organizations, charitable groups, and community organizations;
o establish procedures under which a low-income individual, community organization, or religious
organization, or representative of low-income individuals that considers its organization, or low-
income individuals, to be inadequately represented on the CSBG board (or other mechanism) to
petition for adequate representation;
o in the case of public organizations, have a tripartite advisory board which shall have members
selected by the organization and shall be composed so as to assure that not fewer than 1/3 of the
members are persons chosen in accordance with democratic selection procedures adequate to
assure that these members (a) are representative of low-income individuals and families in the
neighborhood served, (b) reside in the neighborhood, and (c) are able to participate actively in
the development, planning, implementation, and evaluation of program funded.
o in the case of private non-profit entities, have a tripartite board that participates in the
development, planning, implementation, and evaluation of the program to serve low-income
communities. The board shall be composed so as to assure that (a) 1/3 of the members are
elected officials, holding office on the date of selection, or their representatives, except that if the
$ CSBG Grant Year 2008-09 ~
number of such elected officials reasonably available and willing to serve on the board is less
than 1/3 of the membership of the board, membership on the board of appointive public officials
or their representatives may be counted in meeting such 1/3 requirement; (b) not fewer than 1/3
of the members are person chosen in accordance with democratic selection procedures adequate
to assure that these members are representative of low-income individuals and families in the
neighborhood served, and each representative of low-income individuals and families selected to
represent a specific neighborhood within a community resides in the neighborhood represented;
and (c) the remainder of the members are officials or members of business, industry, labor,
religious, law enforcement, education, or other major groups and interest in the community
served;
o prohibit the purchase or improvement of land, or the purchase, construction, or permanent
improvement (other than low-cost residential weatherization or other energy-related home
repairs) of any building or facility with CSBG funds;
o prohibit, including subcontractors, (a) any partisan or nonpartisan political activity or any political
activity associated with a candidate, or contending faction or group, in an election for public or
party office, (b) any activity to provide voters or prospective voters with transportation to the polls
or similar assistance in connection with any such election, or (c) any voter registration activity.
o prohibit that persons shall, on the basis of race, color, national origin or sex, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under, any program or
activity funded in whole or in part with CSBG. Any prohibition against discrimination on the basis
of age under the Age Discrimination Act or 1975 (42 U.S.C 6101 et seq.) or with respect to an
otherwise qualified individual with a disability as provided in Section 504 of the Rehabilitation Act
of 1973 (29 U.S.C. 12131 et seq.) shall also apply to any such program or activity.
o participate in the Results-Oriented Management and Accountability (ROMA) System, and
describe outcome measure to be used to measure performance in promoting self-sufficiency,
family stability, and/or community revitalization;
o make available for public inspection each plan prepared as part of the program planning process.
The grantee may, at its initiative, revise any plan prepared for CSBG funding and shall furnish the
revised plan to the Director of the Community Services Block Grant under the Department of
Local Affairs. Each plan prepared for submission shall be made available for public inspection
within the county and/or service area in such a manner as will facilitate review of, and comments
on, the plan;
o cooperate with the State, to determine whether grantee performance goals, administrative
standards, financial management requirements, and other requirements of the State, in
conducting monitoring reviews including (1) a full on-site review for each grantee at least once
during each 3-year period, (2) on-site review for each newly designated grantee immediately after
the completion of the first year in which funds were received, (3) follow-up reviews with grantees
that fail to meet the goals, standards, and requirement established by the State, and (4) other
reviews as appropriate, including reviews of grantees with other programs that have had other
federal, State, or local grants terminated for cause.
o make available appropriate books, documents, papers, and records for inspection, examination,
copying, or mechanical reproduction on or off the premises upon reasonable request by the U.S.
Controller General, the State, or their authorized representatives should an investigation of the
uses of CSBG funds be undertaken;
o in the case of county governments or subgrantees which receive a CSBG award in excess of
$100,000, comply with the following three certifications related to the "Limitation on use of
6 CSBG Grant Year 2008-09 ~
appropriated funds to influence certain Federal Contracting and financial transactions (P.L. 101-
121, Section 319 and USC Title 31 Section 1352)":
1. No Federal appropriated funds have been paid or will be paid by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, continuation, renewal, amendment, or modification of any Federal contract,
grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or any employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure
Form to Report Lobbying," in accordance with its instruction.
3. The undersigned shall require that the language of this certification be included in the
award document for subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
The grantee certifies to the best of its knowledge and belief, that it and its principals:
a) are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
b) have not within a three-year period preceding this proposal been convicted or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public transaction; violation of Federal or
State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
c) are not presently indicted for otherwise criminally or civilly charged by a governmental entity
(Federal, State or local) with commission of any of the offenses enumerated in paragraph (b)
of this certification; and
d) have not within a three-year period preceding this application had one or more public
transactions (Federal, State or local) terminated for cause or default.
(If you are unable to cerfify to any of the statements in this certification, please attach an
explanation to this application.)
CONTRACTOR•
Jack Hatfield, Chair of the Board of County Commissioners
If County Grantee: Chairman of the Board of County Commissioners must sign
If Multi-County Service Agency: Chairman of the Board of Directors with delegated contracting
authority must sign.
POSITION TITLE: Chair of the Board of Countv Commissioners DATE:
7 CSBG Grant Year 2008-09 /~
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TRIPARTITE BOARD
For each eligible entity that receives Community Services Block Grant dollars there must be a tripartite
board in place. The responsibilities of the tripartite board are very clear in the CSBG Act of 1998,
Section 676B: "The eligible entity shall administer the community services block grant program through a
tripartite board that fullv participates in the development, lannin , implementation, and evaluation of the
program to serve low-income communities."
The CSBG Act includes the Composition of the board which is to be determined using a democratic
process:
~ 1/3 elected public officials or their representatives
~ 1/3 low-income individuals or their representative
~ 1/3 members business, industry, labor, religious, law enforcement, education or other major
group of interest in the community served.
The following page(s) must be filled out completely and returned with the application and plan.
Include the date of most current by-laws: we do not have
bylaws
TRIPARTITE BOARD h11NUTES:
Attach a copy of the CSBG Tripartite Board minutes of the meeting when the CSBG application
was reviewed and approved by your CSBG Tripartite board.
These minutes are not the minutes from the Board of County Commissioners.
A QUORUM MUST BE PRESENT FOR THE APPROVAL OF THE APPLICATION AND PLAN BY THE TRIPARTITE
BOARD.
~ CSBG Grant Year 2008-09 /
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Minutes from the
Pitkin County Tripartite CSBG Board Meeting
2008-2009 Funding
Thursday, December 27, 2007, 1:30 - 2:20 p.m.
Health & Human Services Building, Aspen, Colorado
Committee: David Crutchfield, Nan Sundeen, Cecelia Martin, Jere Rood (not present-sent via email
for comments)
Susan Berdahl, secretary
The purpose of the meeting was to discuss the Community Action Plan included in the 2008-2009
application, and to make a recommendation regarding the allocation of funds. Each committee member
was faxed the draft application in advance and received a copy with the agenda at the meeting.
Susan Berdahl, CSBG grant administrator, gave an overview of the CSBG program, reminding the •
committee of the income qualification requirement, and then summarized this year's request. For 2008-
2009, Pitkin County is continuing to direct the majority of the funding toward Emergency Services.
Pitkin's CSBG program began to focus on emergency services in 2Q07-2008 in response to community
initiatives developed addressing homelessness and those low-income individuals who fall between the
cracks of traditional programs and services. Since the submission of the '07-'08 application, a Day
Center for the homeless and individuals in transition has opened and the community has seen the
program in action. Susan reported that since the Day Center opened in April, it has been consistently
busy.
Susan spoke about the self-sufficiency index, and the continued difficulty in finding individuals who
qualify for the 125% threshold for CSBG funds. While many clients are in crisis and are below the self-
sufficiency index for Pitkin County, they earn too much for federal poverty standards. As a result, we are
allocating more money in '08-'09 to programs for the homeless.
Susan reported that the community action plan in the '08-'09 application reflects information solicited
from the Pitkin case management team. The plan was also presented to the team in a December
meeting. The application focuses on providing emergency services through the area's network of case
managers, so that the money is nof simply a short-term fix, but works toward tonger term solutions.
Money has been allocated to emergency lodging as well as emergency rent assistance in 2008-2009.
New to this year's plan is the addition of some funds set aside for senior self-sufficiency. This is
reflective of Pitkin's growing senior population.
1. Discussion of the Community Action Plan:
• Is the community action plan accurate in its reflection of a community needs
assessment for people living at or below 125% of poverty? There was agreement that
the community action plan as written is complete.
• Are we helping families and individuals work toward personal and economic self-
sufficiency with the services we provide through the CSBG dollars? With the
addition of senior care management, the CSBG plan is working on a different sort of self-
sufficiency as the support assists seniors to remain at home and stay out of institutional
care situations. There was discussion about how many individuals and families benefit
from CSBG money. For Pitkin, the numbers are small, but some of the anecdotal stories
included in the CSBG final reports demonstrate a big impact on those families who
received emergency services as a result of CSBG funding.
~ ~ CSBG Grant Year 2008-09 /~
l
2. Discussion of 200$-2009 grant application for CSBG funding:
^ Last year we received $11,208. We are asking for $12,375. If we will receive less, we will
reallocate our request based on the percentage of the total amount received.
^ Use of the money is focused on services to clients through case management
programs.
^ Most of the money is directed toward emergency services-food, rent & lodging assistance,
medical/mental health/substance abuse treatment assistance.
^ New this year: We are asking for $750 for seniors to improve self-sufficiency through
financial management assistance and assistance maintaining their homes.
Does the request meet the purpose of CSBG funding? The Purpose of CSBG grant
program is to provide a range of services and activities having a measurable and
potentially major impact on causes of poverty in the community. The committee agreed that
the request does meet the purpose of CSBG funding. The committee feels that hausing is a huge
issue in our community, and emergency assistance hefps people keep moving forward.
Are there any services we are missing that could benefit from CSBG money? tf so, is there a
resource/agency we should approach for CSBG support?
We are feeling the need in our community for a transitional housing program. We have learned that
there is no money for new programs through HUD. Discussion about creating our own transitional
housing program followed. This is an idea that needs broad-based community support and funding.
3. Funding recommendation of the Board. The CSBG committee accepted the 2008-2009 plan as
drafted with the addition of emergency rental assistance for seniors. A quorum was present and the
absent member agreed via email.
j~ CSBG Grant Year 2008-09 '~
PROOF OF PUBLIC HEARING:
Attach a copy of the public notice, including the listing in the local newspaper for each county
served, calling for public review and comment on your CSBG Application and Plan.
~~ Public Notice
Pueuc No-nce
Distrid Court, Pi&in Couniy, Colorado ~
Coud Address:
506 E. Main Street, Suite 101,
Aspen, CO 81617
Case Number. 07 CV 84
Plaintiff(s):
William Dean McGee, as Personal Representative
o~1he Estate of Helen Mc6ee
Defendant(s):
Ro6erta CaWfield
Attomey:
Name: Joseph J. Broneslry - Atty. Reg. #7973
Sherman & Howard, LLC
Address: fi33 Seventeenth Street, Suite 3000
Denver, CO 80202
Phone Number: (303)297-2900
Fae ~: (303)298-0940
SHERIFF'S NOTICE OF SALE
Under a Writ of Exectition entered September
25 2C07,
In the zbove-entitled action, I am ordered to sell the
following property: -
THE REAL PROPERTYTOGETHER WI7H IM-
PROVEMENTS IFANYSITUATE, LYING AND
6EWG IN THE COUNTY OF PfTKIN AND STATE
OF COLORADO, DESCRIBED AS FOLLOWS:
TOWNSHIP 8 SOUTH, RANGE 83 WEST OF THE
6TIi PRINCIPALMERIDfAN SECTION 17; SE 1/4
SE 7/4 SECTION 20: NE 1/4 NE 1/4 SECTION 21:
N 7/2 NW 1/4 EXCEPT THOSE PORTIONS
THEREOF DESCRIBED IN BOOK 143 AT PAGE
207 600K 158 AT PAGE 372, PARCEL I OF
BOOK 758 AT PAGE 526, BOOK 158 AT PAGE
451, BOOK 240 AT PAGE 130 AND BOOK 241 AT
PAGE 492. FOR INFOF?MATIONAL PURPOSES
ONLY: THE APN IS SHOWN BY THE COUNTY
ASSESSOR AS 2473-2i2-00-003; SOURCE OF
TITLE IS BOOK 610, PAGE 155 (RECOADED
12-20-59)
I shall offer for public sale to the highest bid-
der, for cash, at public auction, all the right, title
and interest of the defendant(s) in said property on
January 8, 2008 at t0:00 a.m. ai tfie Piikin
County Courthouse, front steps, 506 East Main
Street, Aspen, CO Si61'1.
NOTE: THE LIEN BEING FORECLOSED
UPON MAY NOT BE A FIRST LIEN.
This Sheriffs Notice of Sale is signed this 12th day
of November, 2007 By: Robert C. Braudis, Sheriff,
Pitkin County, Colorado
Published in The Aspen Times Weekly
First Publication: November 1S, 2007
Last Publication: December 16, 2007
Published in the Aspen Times on November 18,
25, December 2, 9 and 16, 2007. (870681)
HOLIDAY DEADLINES
Please be advised the notices for the Dec. 30
A7W are due by Thur. Dec. 20 and
notices for the Jan. 6 AT'W are due by
Thur. Dec. 27 .
Legal Notice Deadlines
_ The Aspen Times
The Aspen Times is a Sunday publication.
Notices are normally due Monday
'~ by 5:00 P.M. for the following weekend.
Documents received after that may not be
published due to deadtine scheduling.
Phone ahead for multi-page
documents, charts, map, graphics info.
No faxes accepted for publication
(fau backup is recommended, however.)
Prepayment required, or
prior credit approval required.
Credit cards accepted.
HOLIDAYS will advance deadlines, especially
Monday holidays - please call for details
Please contact us tor informa6on. ~
970-925-341?,ext17772-becca. '
legals ~ aspentimes.com
970-925-6240 (fa~)
(876E63)
Date of Deed of Trust: July 18, 2006
Recording Date of Deed of Trust August 10, 2006
Counry of Recording: Pi&in Caunty
RecepUon No. of Recorded Deed of Trust: 527375
YOU ARE HEREBY NOT.IFIED thaY The Ritr~
Carlton Development Company, Inc. (Creditor), a~
the legal owner of the evidence of debt secured 6y
the Deed of Trust (the °Note'), the original princi-
pal amount of which was $171,000.00, has filed
wntten election and demand for sale as provided in
the Deed of Trust and by law. The outstanding
principal balance due and owing upon the evi-
iience of debt secured 6y the Deed of Trust is
$170,496.67, as of the date hereof_
The following described property is all of tne prop-
erty encumbered by the Deed of Trust:
See Exhibit A attached hereto and made a part
hereof.
EXHlBIT A
A Fractional Ownership Interest consisting of an
undivided 1/12 interest in Residence No: 2305 of
ASPEN HIGHLANDS CONDOMINIUMS, accord-
ing to the Declaration of Condominium for ASPEN
HIGHLANDS CONDOMINIUMS, recorded January
11, 2001 at motion No. 450454 as amended and
supplemented from time to time and according to
the Map for ASPEN HIGHLANDS CONDOMINI-
UMS recorded January i t, 2001 in Plat Book 56 at
Page 24, Reception No. 450455 as amended and
supplemented from time to time, all in ;he office of
the Clerk and Recorder of Pitkin Counry, Colorado
together With the perpetual use of Fixed Weeks
13,27,48 and a F(oating Week in accordance with
the Association Documents and the Membership
Program Documents for ASPEN HIGHLANDS
CONDOMINfUMS, and the Use RestricGOns ("Use
Restrictions') for TA Unit 2305, Aspen Highlands
Condominiums, recorded July 25, 2005, at Recep-
tion No. 512772 in the Office of the Clerk and Re-
corder of Pitkin County, Colorado.
Pursuant to the Use Restrictions, special
reservation rules appty to Fixed Weeks 7/8, 26/27,
and 51/52/53.
Piikin County _ State of Colorado
THEREFORE, NOTECE IS HEREBY GIVEN that
I will, at ~0:00 o'clock a.m., an the date of
January 9, 2008, at the South front door of the
Pitkin County Courthouse, S06 East Main
Street, Aspen, County of Pitkin, State of Coforado,
sell at public auciion to the highest and best bidder
for cash, the real propeKy described above, and all
interest of said Grantors, and the heirs, successors
and assigns of said Grantors, for the purpose of
paying.the indebtedness orovi+s,.,.=ri_j~thA Nefe znd
Deed oi l"rust, attorney's fees, and the expenses of
sale. and will deliver to the putchaser a Certificate
of Purchase, all as provided by law.
THE LIEN OF THE DEED OF TRUST TO BE
FORECLOSED MAY NOT BE A FIRST LIEN.
There may be outstanding taxes on this
property. Please contact the County Treasurer's
Office for amounts due.
ifiis communicafion is from the firm of Baker &
Hostetler LLP, which is deemed a de6t collector
attempting to collect a debt. Any information
obtained will be used for that purpose.
Unless the Consumer, within thirty (30) days
after receipt of initiat notice from the debY
:otlector, disputes the validity of the debt or
3ny portiort thereof, the debt will be assumed to
9e valid 6y the debt collec[or.
f the Consumer (including Original Gran3or and ~
~urrent Owner) notifies debt collector in writing
rrithin the thirty (30) day period that ihe debt or
any portion thereof is disputed, the debt
;ollector will obtain verification of the debt ar a
;opy of a judgment against the Consumer, if
PUBLIC NOTICE . _ _
NOTICE TO CREDITORS
ESTATE OF MOLLY CAMPBELL
Probate No. 07PR38, Division 3 ~
All persons having.claims against the above-
named estate are required to present them to Lin
da Brooks or to ihe District Court of Pitkin County,
Colorado, on or before April 9, 2008, or such
claims may be forever barred. '
Linda Brooks, Personal Representative
c/o Oates, Knezevich, Gardenswartr & Kelly, P.C.
Afteniion: Richard A. Knezevich, Esq.
Attomeys for Personal Fepresentative
533 East Hopldns Ayenue, 3rd Floor
Aspen, Cotorado 81611
(970)920-1700
Published in the Aspen Times Weekly on Decem
ber 9, 16, 23, 30, 2007. (926306) '
PUBLIC NOTICE
NOTICE OF PUBLIC TRUSTEE SALE
Public Trustee No. 07-13
To Whom it may Concem: This Notice is given wdh
regard to the following described Deed of Trust:
Grantor (Borrower): ~
Robert Small and Jeanne McGovem ~
Original Beneficiary:
Wells Fargo Home Mortgage, Inc.
Current Owner ot the Evidence of Debt:
Wells Fargo Bank, NA
Date of Deed of Trust: May 22, 2002
Recording Date of Deed of Trust: May 28, 2002
Original Principal Amount of Evidence of Debt:
$753,600.00
Outstanding Principal Amount of Evidence of Debt
as of the date hereof: $144,601.97
Counry of Aecording: Pitkin
Book and Page No. or fleception No. of Recorded
Deed of Trust: at Receptio~ No. 467968
Legal Description of Real Property:
SEE EXHIBIT A ATTACHED HERETO AND IN-
CORPORATED HEREIN BY REFERENCE
EXHIBIT °A•
CONDOMINIUM UNIT A-209, CENTENNIAL
CONDOMINIUMS, ACCORDING TO THE CON-
DOMINIUM MAP RECOADED IN PLAT BOOK 17
AT PAGE 7, FIRST AMEIVDED CONDOMINIUM
MAP RECORDED IN PLATBOOK 77 AT PAGE 25
AND SECOND AMENDED~CONDOMWNM MAP
RECORDED IN PLAT BOOK 17 AT PAGE 30,
AND AS DEFINED AND DESCRIBED IN THE
CONDOMINIUM DECLARATION FOR CENTEN-
NIAL CONDOMINIUMS, RECORDED OCTOBER
3, 1984 IN BOOK 474 AT PAGE 479, SUPPLE-
MENT NO. 1 RECORDED IN BOOK 480 AT PAGE
510, AND SUPPLEMENT NO. 2 IN BOOK 482 AT
PAGE 455.
COUNTY OF FITKIN, STATE OF COLORADO.
THE PROPERTY DESCRIBED HEREIN IS ALL
OF THE PROPERTY~ENCUMBEAED BY THE
LIEN OF THE DEED OF TRUST.
THE LIEN FORECLOSED MAY NOT BE A FIRST
LIEN.
Wells Fargo Bank NA, the, ouvner of the Evidence
of Debt secured by the Deed of Trust described
herein, has filed written election and demand for
sale as provided by law and in said Deed of Trust .
THEREFORE, Notice Is Nereby Given that I
ruill, at 10:OD am o'clock in the forenoon of Jan-
uary 23, 2008 At the South front door, Pitkin
County Courthouse, 506 East Main, Aspen,
~olorado, sell at public auction to the highest and
~est bidder for cash, the said real pro erty and all
nterest of the said Grantor(s), Grantor~)' heirs and
assigns therein, or the purpose of paying the in-
iebtedness provided in said Evide~ce of Debt se-
•ured by the Deed of Trust, plus attorneys' fees,
he expenses of sale and other items allowed by
aw, and will deliver to the purchaser a Cert'fiicate
~f Purchase, all as provided by law.
'ASTLE MEINHOLD &,STAWIARSKI, LLC IS
1CTING AS A DEBT COLLECTOR AND IS AT-
fEMPTING TO COLLECT A DEer_ aniv ~n'rnv_
1 ~-
NOTICE IS HEREBY GNEN TO THE GENERAL ~.
PUBLJC OF THE FOLLOWING MA"rERS OF ~ I
1I~tTEREST REGARDING THE PITKIN COUNTY ~
~ BOARDOFCOUNTYCOMMISSIONERS: ~
• Unless otheruise notified all regular arid special ~
meetings will be held~in The Board of County Com-
missioners, Plaza One Conference Room, 530 E. ~
Main St., Aspen. ~ ,
• All regular meeting items begin at 12:00 p.m., or j
as soon thereaRer as the conduct of business~al- '
lows. Check agenda at ht3p:/www;aspenpitkin
.com or call 920-5200 for meeting timQS for special
meetings. - ~
• Cooies of the full text of anq,resolution(s) and or-
dinance(s) referred to are available during regular
business hours (8:30 - 4:30) in the Clerk and Ae- ~
coriier's office, 530 East Main Streei, Suite 101, :
Aspen, Colotado 51671. ~ ,
NOTICE OE UPCOMWG PUBLIC HEARINGS
BEFORE THE BOARD OF COUNTY
COMMISSIONERS ON JANUARY 3, 20~7
~~ . 1
• Resolution Approving ihe Community Service
Block Grant '
-' NOTICE OF FiNAL ADOPTIONS AT THE
FOLLOWING DULY-NOTICED FUBLIC
HEARINGS BEFORE THE BOAAD OF
COUNTY COMMISSIONERS:
The Following Resolution on December 5, 2007:
• Resolution No: 105-2007 of the Board of Comrty ~
Commissioners Approving 4th Amended Intergov- ~
ernmenta! Agreement wiih the Aspen/Pitkin Coun-
ty Housing Office
The Fol[owing Ordinance on Decembsr 5, 2007:
• Ordinance No. 032-2007 of the Board of County ~
Commissioners Accepting the Conveyance By !
Michael Craig And Lisa Tasker To Pitkin County O( i
A Conservation Easement To Proteci 303 Acres ~'
Above Woody Creek,
NOTICE OP FINAL PAYMENT:
Notice is hereby given that the Board of CcunTy ~
Commissioners of Pitldr~ Counry, Colorado, hereio- ~
after the °Board," shalt make final settlement foi the j
work contracted to be done on the project known
as 2005 Red Mouritain Reconstruction Engirieer-
ing Services, hereinafter the 'Project," to
Schmueser Gordon Meyer Inc., liereinafter [he ~
°Contracior, on January 16, 2008.
Notice is hereby given that the Board of County
Commissioners of Pitkin County, Colorado, herein-
after the "Board;'shall make final settlement for the
work contracted to be done on the project known
as Red Mountain Road Reconstruction , hereinaf-
ter the °Project; to Aspen EaRhmoving LLC, he~e- ~
inafter the "Contrac[or, on January.i6; 2008. ~_ .`f
Any person, co-partnership; associafion of persons,~ I
company or corporation that~has furnished Jabor, ~I
materials, team hve, sustenance, provisions, prov-
ender, or other supplies used or consumed by the
Contractor or its subcontractors in or about the
performance of the Project contracted to be done
or that supplies rental machinery, tools, or equip-
ment to the extent used in the prosecution of the
Project,-whose Gaim therefor has not been paid~by
the Contractor or its subcontractors shall file wiih
the Board written verified notice of such claims ai
any time up to and including the time of final set-
tlement first stated above or forever waive any and
all claims, wfthout limitation, pursuant to 1973 CRS
38-26-107, as amended, against the ~BOard of
County Commissioners, Pitkin Counry, Colorado -
and the Project. -
Atl claims must 6e addressed as follows:
Board of County Commissioners ~
c/o Gerald Felding II, Pdidn County Engin2er
76 Service Center Road -
Aspen, CO 81611 ~
CSBG Grant Year 2008-09 ~
~
MINUTES OF PUBLIC HEARING:
Attach a copy of the minutes of the Public Meeting when the CSBG Application was reviewed and
approved by the Board of County Commissioners or Agency Executive Board.
13 CSBG Grant Year 2008-09 j~
~
This page intentionally left blank.
14 CSBG Grant Year 2008-09 ~
~
COMMUNITY ACTION PLAN:
As required in the reauthorized CSBG Act, please answer all 5 questions using additional
sheets as needed. SuBCOrvTRacroRS are NOT required to submit an Action Plan.
1. COMMUNITY NEEDS ASSESSMENT:
Our State office must secure from each CSBG eligible entity, as a condition to receipt of
funding, a community action plan that includes a community-needs assessment for the
community served. This community-needs assessment may be coordinated with community-
needs assessments conducted for other programs. The Community Needs Assessment must
address the needs of those in the community who are at or below 125% of poverty. A first step
for a Community Action Plan is a survey of clients served to determine where the gaps may be
in assisting individuals to become self-sufficient and to move out of poverty.
The Community Action Plan includes the results of the community needs assessment, the
service delivery system, how coordination occurs with other public and private resources, and
information on the innovative community and neighborhood-based initiatives.
Pitkin County Health & Human Services continues to actively address community
problems through collaborative problem-solving. The Pitkin County Health & Human
Services Collaborative (the POD) meets monthly to provide networking opportunities
and to discuss issues of mutual interest. An active Homeless Coalition has been
meeting regularly to find community solutions for our homeless and indigent
community. While Pitkiri s homeless numbers are small, there have been virtually no
resources or outreach to assist this group in the past. The Coalition is working to fill
that gap. As well, a team of case managers meets regularly to jointly address the needs
and care coordination of our "difficult to serve" adults who often fall through the
cracks. The team includes case managers working in the areas of inental health,
substance abuse and senior services.
Increasingly, we are finding that many residents in our county are falling below the
self-sufficiency standard, yet earn too much to qualify for programs that base
qualification on a national poverty standard. The Health & Human Services
Collaborative, in their annual presentation to the elected officials of the city and county,
presented the "real" costs of living and working in Pitkin County. Sky-rocketing
housing costs take a disproportionate percentage of income for the working class,
leaving less money to pay for other needs. Workers travel longer and longer cornmutes
in order to find affordable and available housing. The self-sufficiency index (attached
on page 20), demonstrates that 19% of the households in the county earn less than the
self-sufficiency standard. This means that many families are living paycheck to
paycheck, and just one unexpected expense can take them into crisis. As a result, the
demands put on the non-profit human service providers increase. At the same time,
non-profits are finding it increasingly difficult to attract and maintain qualified
employees in this expensive market.
Pitkin County is seeing a rapidly aging population. Locals are retiring in place, where
in the past they had moved out of the community for retirement. Many are retiring, or
plan to retire, in affordable worker housing units. Years of working seasonal jobs and
living paycheck to paycheck mean many have no retirement savings or assets. Often,
15 CSBG Grant Year 2008-09 ~
~
family members are not living nearby, and so they have no caregiver resources. As
well, second homeowners, who own 55% of Pitkin real estate, are choosing to retire, or
spend extended amounts of time in the county. Their expectation for services often
reflects their experiences in an urban environment, rather than a rural community. All
this is putting increasing demand on services. Homemaker services must drive long
distances to serve the entire Roaring Fork Valley, and are seeing the maximum number
of clients.
The Adult Care Coordination task force began meeting in May 2005, and includes
members of health and human service non-profits including mental health and
substance abuse professionals, law enforcement and the courts, the housing office, the
library, county senior services and county human services. The purpose of this task
force is to work toward developing a comprehensive/coordinated response to adults
in crisis. The goals are:
• To clarify and promote the services that are available to this population (and
their limits).
• To develop case management services for the mentally ill with realistic
expectations.
• To find a way to better coordinate services through a proactive "community
suppori program."
Through on-going discussion, the issue of homelessness and the lack of temporary
housing solutions for people in transition kept reoccurring. An effort has been made to
reconnect the faith community and human service agencies to encourage a coordinated
community-wide effort to address this issue. The Homeless Coalition evolved as a
result.
There is no year-round overnight homeless shelter between Denver and Grand
Junction. Last winter (2006), the homeless coalition, working with St. Mary's Catholic
Church, started an evening shelter in the church during the winter months as a pilot
program. Again this winter, the shelter project is continuing. Case Managers work
with Father O'Brien to staff the shelter each night, and community volunteers assist.
The case managers work to build relationships over time and develop a sense of trust
with the guests. With that trust, they are better able to help the homeless move towards
a plan of self-sufficiency.
In Apri12007, The Right Door, a local non-profit that connects individuals in crisis with
drug and alcohol find the services they need, opened a Day Center at the county's
Health & Human Services Building. This is a place for the homeless and people in
transition to come and get a hot meal, take a shower, wash their clothes, look for a job,
get their documents in order (birth certificate, etc.), apply for food stamps, and work
with a case manager on a regular basis. It is difficult for people in crisis to deal with
disability paperwork or applications for food stamps when they dori t know where they
are going to be day-to-day. The Day Center and the Shelter provide some stability for
this population.
16 CSBG Grant Year 2008-09 ~
~
2008-2009 Proposal:
Case management provides a program of individualized client care, facilitating client
access to appropriate services and support programs. Case managers assess client
needs and strengths. They work with the client to develop an individualized care plan
with clear outcomes and implement the plan by connecting clients to appropriate
resources. The case managers serve as advocates for the clients and monitor client
follow-through and the client's progress toward their plari s objectives. Case
management provides flexibility, continuity and responsiveness to the client's
individual needs. Case management will provide short-term triage, and then long-term
follow-up, for individuals who are in need and yet are having trouble connecting with
traditional programs. Knowing that many clients see a number of different agencies,
the coordination of services provided through case management will improve efficient
use of staff time and resources.
In order to develop this community plan, the case management team in Pitkin County,
composed of specialists in the area of substance abuse, mental health, youth and family
issues and senior care, was solicited via email to answer the following questions:
• What are the three most urgent needs of clients whose income is at or below
125 % of poverty?
• What are the gaps in services?
• What are the challenges of providing services for these individuals?
• How do the case managers coordinate public and private resources as they
develop a plan for their clients?
Their responses are reflected in both the community needs assessment and plan, and in
our proposed 2008-2009 plan of activities. The draft plan was reviewed in December by
the case management team.
Responding to community needs as outlined above, Pitkin County is proposing to
use CSBG money to support the objectives of Emergency Services and Self-
Sufficiency programs for low-income clients in case management programs throu~h
Pitkin County Health & Human Services, and The Ri~ht Door. Emergency Services
will include emergency rent and lodging assistance, food and medical/prescription
assistance, and scholarships/financial assistance with the cost of substance abuse
counseling and treatment. Seniors will receive assistance with financial planning and
home maintenance. As well, programs for the homeless and indigent will receive
support through a meals program, and emergency lodging assistance to help during the
months when the shelter is not open. Money is also allocated to assist the indigent in
accessing mental health treatment and medication.
1'7 CSBG Grant Year 2008-09 ~
~
Emergenc~ Services: Pitkin County Health & Human Services
Pitkin County is a resort economy, with work fluctuating between the winter and
summer tourist seasons. It is an expensive place to live, which makes saving in
anticipation of off-season (spring and fall) unemployment even more of a challenge.
Job loss or job uncertainty can lead to families in crisis, which can manifest itself
through domestic violence and substance abuse. The Pitkin County Youth & Family
Services Division has had, on average, approximately 50 child protection referrals
annually, and averages 10-12 open cases in on-going case management. Some clients
in on-going case management are parents who are battling addiction. Many are single
parents. Most are hourly workers without benefits, living on a wage that doesn't keep
up with the high costs of living in Pitkin County.
The goal of child protection services is to keep children safe, and to provide specialized
services to keep children in their own homes by improving family functioning through
case management. Emergency assistance is a valuable tool in case management. For
example, having the resources to cover most of the costs of one to three month's rent in
an emergency allows the family to stay together. The child/children will be able to
stay in their own home while their parent, working with youth & family services, will
have more time to develop a plan for the future and more time to work with the case
worker. The case worker will have 30 or more days to monitor the treatment plan if
the parent needs substance abuse treatment. Should a parent have to go to treatment
for substance abuse, the rent will be paid while he/ she is in treatment. Or, if the father
is removed from the home for domestic violence issues and then doesri t pay the rent,
the rent will be covered for an appropriate timeframe so the mother can get a plan for
the future in place. All these efforts will help prevent the removal of a child from
his/her home.
Child protection can provide service within the Child Welfare Budget, which is
supported by state of Colorado funding. In situations where the Child Welfare Budget
doesn't cover the service or the process for accessing service takes time, emergency
services are needed because the family needs help right away. Emergency assistance
helps people who have no other source of assistance. The agencies that provide
emergency rent assistance in the Roaring Fork Valley have requests that exceed their
resources. Their emergency rent assistance is often capped at $300, which does not
cover the cost of housing for a family in Aspen, even in employee housing units.
Human service agencies report that they are continually looking for additional funding
for emergency services, especially with cuts in State programs. They are stretching
available service dollars to meet increasing demands for service.
As well, older individuals living on fixed incomes are often overwhelmed as they try to
manage their finances living in retirement in Pitkin County. Rental costs can be more
than 50 % of their social security payment even in subsidized housing units.
Emergency rental assistance for clients working with the senior care manager can help
them move forward as they create a financial plan for the future.
1 g CSBG Grant Year 2008-09 ~
~
Emergency utility assistance is often needed due to the high costs of heating in the long
winter months. Pitkin Couniy works to connect every eligible client to the LEAP
program, but there is often a delay, and emergency utility assistance can fill that gap.
Youth and family case workers state the need for financial resources to help low-
income children in their caseload access positive recreational experiences. They have
good relationships with community resources such as the Aspen Youth Center and the
Aspen Valley Ski & Snowboard Club, who often help with scholarships for their
clients. CSBG money would be used to assist after scholarship opportunities are
exhausted.
Self-Sufficiencv: Pitkin County Senior Care Mana e~ rnent
Based on recommendations from our senior care manager, we are allocating money this
year to an increasing need for financial assistance and education in our senior
population, and a need for paid homemaker services. Pitkin County has a wonderful
network of volunteers, but we do have senior clients that volunteers are not
comfortable assisting. Our one non-profit homemaker's services agency in the Valley,
which charges fees based on the client's ability to pay, is at capacity. Financial support
for homemaker services and financial planning will help seniors maintain their ability
to live independently.
Emergency Services: The Right Door (TRD~
CSBG money has helped individuals and families in child welfare case management
take steps toward self-sufficiency over the last three years. However, we find that we
are increasingly challenged by the fact that many low-income clients in crisis have
incomes that exceed the 125 % of poverty level requirement for CSBG funds - even
though they are financially strapped. As a result, we are allocating a great percentage
to The Right Door, whose clients who participate in the hot meal program are most
often indigent and have no financial resources.
The Right Door began as a the result of a community task force working to develop an
alternative to Pitkin County having its own detoxification center. In February 2005, it
received non-profit status. The Right Door provides case management to clients who
are abusing or in crisis with drugs and alcohol that are referred by law enforcement,
the medical community, mental health agencies, and by the general community
(including self-referrals). In 2005-2006, they provided service to 387 individuals.
Seventy (70%) percent of their clients were male. They expect to have assisted more
than 700 individuals in 2007.
In July 2006, the Board of County Commissioners accepted staff recornmendations to
dedicate additional space in the Health & Human Services Building for a case
management day center, acknowledging that the greatest increases in demand for
services are coming from the newly formed ~case manager programs including The
Right Door. Extended space has been allocated to The Right Door to manage as a Day
19 CSBG Grant Year 2008-09 ~~ j
Center for people in transition. This resource center will provide a safe place for people
to come, take a shower, wash their clothes, and talk with a member of The Right Door's
staff or other case managers about community resources and alternative behaviors. A
hot meal brought over from Aspen Valley Hospital across the street will be made
available to people in transition through the CSBG program.
Once an individual is out of crisis, The Right Door works one-on-one, picking up
clients at the detox center in Glenwood Springs and driving them back to their home
community in Aspen. They develop relationships based on trust, and help guide their
clients into appropriate services. Many clients have lost their jobs, their housing, and
their family relationships due to substance abuse, and are without resources to afford
substance abuse treatment programs. Scholarship assistance for treatment and
prescription medication will help those who are involved in a case management
program and have regular contact with The Right Door to afford the next step in their
recovery.
The Self-Sufficiency S~ar~dard for
Pitkin County, CC~ 2004
adu~: + j
I ,
~
! ~ f ~
~~ ~ t infani ; 2Adulis+ 2Adults~
f I AdulL+ Adulf+ ~
~ haoler [ ' Fnfaaf preschooler
"' ~ Aduli+ ~ Rdult ~ ~infant
h
r schoolage
er
feena presc
schaolage j preschoo)er ~ ~^hoolage
:MorrthlyGasts ~ Adutt j infanf preschoo/er, er
oo
presc g .
15'f 0{ 1'{45~ 1'l45i
~
Mousing gg0 1'i45 1145~ 'I 945~ i 145)
2099 ~ 697 1268
IChildCare 0 83D 867 9697 402~ ~
481~
~
~ 515
5$5
;Foad 182 2fi6~ 276 35S 473 ~
9 449 ~441
Tra~atron ~4~ 229~ ?29 229 229 ?2
0
~ 251
F
~Health Care 81
~ 182~ 194. 201 232 _ 220i
4`
~, 24
4~ 3~
}Miscellaneous 135 265
V 277~ 363 2~48
3 .
~ 1522j 1072 893~
raues
~Earner!lncome
+, Tax Credi t () 370
Q 722
a~ 749
p _ 1073
~ D ~ 54
~ p _
~ 0~ 0
~
hrid care
{TaxGedJtO 0 -53 •-50 ~ . -900 -60 =~OQ ~100
. -'1fl0
~eh~~ -7dTaxCreditf) 0 $3 ~ -83 ~ -167 -167 { -250 ~ -167 _~„~~
' Se/f-S~ciency
; Wage
t -Hosa!
t y
$10.52
$9S.BD
~
$20.44 ~
$27.27
~ $17.30
$35.03
$14.90
adult
$13.2v
peradult
~ ~ per
~ -Nlorrthly
~ ~ ~Annual $1,85't
$?2,2'14 ~3,503
i $4Z,039 $3,597
~ $43,963 $4,80Q
, $57,597 $3,045
536,546 _ $6,965
$73~98'! $5,246
} __.__~52,952 $4,663E
555,958;
20 CSBG Grant Year 2008-09
~ ~.
2. SERVICE DELIVERY SYSTEM:
Describe the service delivery system for services provided or coordinated with CSBG
funds that target low-income individuals and families within your service area.
Emergency Services: Pitkin County Health & Human Services
Child Protection meets weekly or bi-monthly with their on-going clients. These are
home visits and home-based services are provided. The client's plan is reviewed and
reassessed. For clients using CSBG funding for emergency rental and lodging
assistance, emergency energy assistance, positive youth recreational programs, and
emergency medical and mental health/ substance abuse assistance, the case manager
will do income verification and a worksheet will be created that collects the
demographic data required by CSBG. The case manager will provide a follow-up
report for CSBG that tracks the results of the emergency funding and the family's
progress toward self-sufficiency.
Pitkin County will make out emergency funding checks to the vendor, not to the
individual, to ensure that the funds are used for the purpose intended.
Emergency Services: The Right Door (TRD~
The Right Door serves four types of clients, whose involvement with the program
varies based on the amount of time required and level of commitment by the client.
These range in frequency from one-time contacts requesting information and transport
to clients who agree to case management and participate actively for several weeks or
more. The Right Door will assess the financial status of clients as part of their intake
procedure. Food assistance will be offered to all clients who qualify financially,
whether it is a one-time interaction or an on-going relationship. Scholarship assistance
for treatment programs in the region will be offered to clients who qualify financially
and are actively engaged in a case management program with The Right Door. The
Right Door will report on the client's work toward sobriety and their prob ess toward
self-sufficiency.
As a subgrantee, The Right Door will submit their invoices for reimbursement to Pitkin
County, and Pitkin County will submit a request for reimbursement from CSBG.
3. LIN6~AGES:
A. Describe how linkages will be developed to fill identified gaps in services, through
the provision of information, referrals, case management, and follow up
consultations.
B. Describe how linkages will be established between government and other social
service programs to assure effective delivery of service to low-income individuals
and to avoid duplication of such services
Pitkin County is a small community with limited resources for low-income individuals.
Human Service agencies are constantly working together to identify and fill gaps in
services. Active, on-going collaboration prevents duplication of services. Pitkin County
hosts the health and human services collaboration called the POD, which meets
monthly to discuss community needs and issues, and provides opportunities for
21 CSBG Grant Year 2008-09
~.~ >
~~
networking and collaboration. Approximately 35 agenczes participate. The Pitkin
County POD meets with Eagle County and Garfield County Human Service agencies
twice each year to address regional issues.
Pitkin County Health & Human Services and The Right Door work with the Aspen
Pitkin Housing Authoxity so that low-individuals and seniors who are not complying
with their lease arrangement and having difficulty managing their finances have access
to a care manager in order to work out alternatives other than eviction.
Pitkin County's Director of Health & Human Services was appointed by Governor
Ritter to serve on the Colorado Homeless Coalition. She leads the local Homeless
Coalition. As well, she meets regularly with all the case managers in "staffing"
meetings where the involved agencies work to find individualized, multi-agency
solutions for our indigent, homeless, and difficulf to serve adult clients. The child
protection case worker leads the Pitkin County child protecfion team (CPT), a group
that includes non-profits, law enforcement and the schools. She is also a member of
Eagle County CPT.
Case management provides a safe place for clients to go for help in learning how to
n~vigate the system. Successfu? case m~nagem~nt requires a comprehensive
knowledge of local resources-providers, services, programs, eligibility requirements
and financial arrangements. The Right Door is co-located in the Health & Human
Services Building with health & human service non-profits that provide mental health
care, substance abuse counseling and treatment, and case management programs for
adults who fa11 outside of traditional services. Public assistance has an office in that
same wing, and the Youth & Family Services division is on the same floor. The Right
Door receives referrals from the Pitkin County Jail, Aspen Valley Hospital, local police
and sheriff offices, Aspen Counseling Center and the Pitkin County court system.
4. COORDINATION WITH OTHER PUBLIC AND PRIVATE RESOURCES:
Describe how CSBG funds wili be coordinated with other public and private resources,
which would include any resources beyond financial.
Pitkin County Health & Human Services is a departnlent of the county and so is
supported by a combination of Federal, State and county funds. As well, county Youth
8z Family Services work with many area agencies including the Buddy Program (youth
mentoring and parenting classes), Response (domestic abuse), Lift-Up (emergency food,
prescriptions), Catholic Charities (emergency assistance, immigrant assistance and
transitional housing), mental health providers including Aspen Counseling
Center/Colorado West Mental Healfih Centers and private providers, Alpine Legal
Services (legal aid), and the public schools. Youth & Family Services also receives
assistance for its clients through private donations thanks to agencies such as the Thrift
Shop, Aspen Valley Medical Foundation and Aspen Community Foundation and
Christmas Wish.
22 CSBG Grant Year 2008-09 ,
~ L~
The Right Door receives support from the Pitkin County Healthy Cornmunity Fund, a
dedicated property tax that provides financial support to health & human service non-
profits through a grant program. The Health Community Fund is managed by Pitkin
County contract management. The Right Door also receives financial support from the
City of Aspen, the Aspen and Snowmass Police Departments, Pitkin County Courts and
Jail, the Thrift Shop (Aspen), the Aspen Community Foundation, the Aspen Valley
Medical Foundation, family foundations and individual donors.
5. INNOVATIVE COMMUNITY AND NEIGHBORHOOD-BASED INITIATIVES:
Describe how CSBG funds will be used to support innovative community and
neighborhood-based initiatives related to the purposes of CSBG, which may include fatherhood
initiatives and other initiatives with the goal of strengthening families and encouraging effective
parenting.
CSBG Funds will strengthen families by keeping the family intact in their home through
emergency rent assistance and other needed emergency services. This will allow the
case manager additional time to provide home-based services and guidance for the
family, helping them work toward self-sufficiency. Collaboration with other human
service agencies through the Pitkin County POD will also connect clients with
community resources including parenting classes and programs for at-risk youth.
Many of these programs are offered free-of-charge. For those with fees, Pitkin County
can direct their resources to cover those fees because they will have CSBG dollars
available to respond to other emergency requests.
CSBG Funds through The Right Door will help individuals in crisis find resources and
on-going support as they battle their addictions. It will provide immediate assistance -
such as food - as well as longer-term assistance through scholarships for those clients
who are ready to commit to addressing their substance through treatment. As a result,
individuals, families and the community will be strengthened. Both agencies funded by
CSBG dollars will continue to participate in the Homeless Coalition and the case
management team, working to improve the quality of life of low-income members of
our community.
The following language is a quote from the CSBG Act to fulfill the requirements of the above
~isted information:
(3) information provided by eligible entities in the
State, containing--
"(A) a description of the service delivery system,
for services provided or coordinated with funds made
available through grants made under section 675C(a)(Grants to
Eligible Entities and Other Organizations.),
targeted to low-income individuals and families in
communities within the State;
"(B) a description of how linkages will be
developed to fill identified gaps in the services,
through the provision of information, referrals, case
management, and followup consultations;
"(C) a description of how funds made available
through grants made under section 675C(a) will be
coordinated with other public and private resources; and
23 CSBG GrantYear 2008-09 ~
~ '~
~ 's
"(D) a description of how the local entity will use
the funds to support innovative community and
neighborhood-based initiatives related to the purposes
of this subtitle, which may include fatherhood
initiatives and other initiatives with the goal of
strengthening families and encouraging effective
parenting;
"(4) an assurance that eligible entities in the State will
provide, on an emergency basis, for the provision of such
supplies and services, nutritious foods, and related services,
as may be necessary to counteract conditions of starvation and
malnutrition among low-income individuals;
"(5) an assurance that the State and the eligible entities
in the State will coordinate, and establish linkages between,
governmental and other social services programs to assure the
effective delivery of such services to low-income individuals
and to avoid duplication of such services, and a description of
how the State and the eligible entities will coordinate the
provision of employment and training activities, as defined in
section 101 of such Act, in the State and in communities with
entities providing activities through statewide and local
workforce investment systems under the Workforce Investment Act
of 1998;
~~(6) an assurance that the State will ensure coordination
between antipoverty programs in each community in the State, and
ensure, where appropriate, that emergency energy crisis
intervention programs under title XXVI (relating to low-income
home energy assistance) are conducted in such community;
"(7) an assurance that the State will permit and cooperate
with Federal investigations undertaken in accordance with
section 678D;
"(8) an assurance that any eligible entity in the State
that received funding in the previous fiscal year through a
community services block grant made under this subtitle will not
have its funding terminated under this subtitle, or reduced
below the proportional share of funding the entity received in
the previous fiscal year unless, after providing notice and an
opportunity for a hearing on the record, the State determines
that cause exists for such termination or such reduction,
subject to review by the Secretary as provided in section
678C (b) ;
'~(9) an assurance that the State and eligible entities in
the State will, to the maximum extent possible, coordinate
programs with and form partnerships with other organizations
serving low-income residents of the communities and members of
the groups served by the State, including religious
organizations, charitable groups, and community organizations;
"(10) an assurance that the State will require each
eligible entity in the State to establish procedures under which
a low-income individual, community organization, or religious
organization, or representative of low-income individuals that
considers its organization, or low-income individuals, to be
inadequately represented on the board (or other mechanism) of
the eligible entity to petition for adequate representation;
"(11) an assurance that the State will secure from each
eligible entity in the State, as a condition to receipt of
funding by the entity through a community services block grant
made under this subtitle for a program, a community action plan
(which shall be submitted to the Secretary, at the request of
the Secretary, with the State plan) that includes a community-
needs assessment for the community served, which may be
24. CSBG Grant Year 2008-09
=~ L
coordinated with community-needs assessments conducted for other
programs;
"(12) an assurance that the State and all eligible entities
in the State will, not later than fiscal year 2001, participate
in the Results Oriented Management and Accountability System,
another performance measure system for which the Secretary
facilitated development pursuant to section 678E(b), or an
alternative system for measuring performance and results that
meets the requirements of that section, and a description of
outcome measures to be used to measure eligible entity
performance in promoting self-sufficiency, family stability, and
community revitalization; and
"(13) information describing how the State will carry out
the assurances described in this subsection.
25 CSBG Grant Year 2008-09
'~ ~
~
Aspen Daily News
Aspen Daily News
Printed From: http://www.aspendaitynews.com/articte_23344
Down and out face medical challenges
Sarah Gilman - Aspen Daily News Staff Writer
Sun 12/16/2007 11:OOPM
Page 1 of 2
Send To Printer »
If the Roaring Fork Valley is a tough place to be down and out, it's an even tougher
place to be down, out and in need of inedical or psychiatric attention.
So reported members of the Homeless Coalition, who gathered Friday to discuss
gaps in, and opportunities to improve, medical services for local residents with
lesser means, along with the upper valley's approximately 20 homeless people.
"We have a real litany of people with short-term problems like toothaches," said
Valley Information and Assistance director Dr. Vince Savage. Fortunately, Sava~e
added, the social services organization known as VIA has available as much as $150
per person per year for such needs, and a limited budget for more expensive
medical needs. But there is also a handful of needy clients with chronic health
problems who "present a difficult medicat challenge," primarily because care is so
costly.
Savage pointed to a particular local woman taking an array of psychiatric
medications who can't get a psychiatric consult and evaluation because local
doctors won't take her disability insurance. He also described the challenge of
finding a hearing aid for a local man, so that he can work.
"Where's the money going to come from on big-ticket items?" Sayage asked. For
something "so essential, sometimes the resources are just not there."
Substance abuse is also an expensive care problem, said The Right Door's Brad
Osborn. He noted that patients entering detox programs must be cleared by a
doctor first, at an average cost of about $700, and the average cost of a substance-
abuse-related visit to the emergency room is approximately $3,000.
"Our big~est wall is the financial piece," said Osborn.
Aspen Counseling Center case worker Mitzi Ledingham concurred that meeting
expensive care needs - especially psychiatric care, where meds can cost between
$700 and $1,200 per month - is a"weak link" in the local social services chain. But
that weak link is beginning to stren~then. Mountain Family Health Clinic in
Glenwood Springs is applying for grants to provide psychiatric services in addition
to primary care, Pitkin County Social Services Director Nan Sundeen pointed out.
She added that coordinating more effectively with locat physicians and bringing
them in on casework with parti.cular clients could be another solution.
Mountain Family, which is federally funded, is the best primary care option for
patients who are underinsured or on Medicare or Medicaid, she said, as the clinic
charges for services on a sliding scale, depending on the patient's means.
Meanwhile, she noted, Pitkin County recently initiated a prescription drug discount
~ ~
http:Uwww.aspendailynews.com/print_23344 a'~~ 12/21/2007 ~~ /
Aspen Daily News
Page 2 of 2
card program for the uninsured. AVH patient representative Joe High reported that
officials at Aspen Valley Hospital are exploring the possibility of finding a nurse to
volunteer at The Right Door's day center, or the local homeless shelter, to
administer health screenings.
But coordination of certain types of social services is only in the early stages,
coalition members cautioned, and will require more work.
Aspen Police Sgt. Brian Nichols pointed out that substance abuse cases often result
in an inefficient "tag, you're it" approach to care. He explained that when a police
officer is required to transport an intoxicated, unconscious person to the
emergency room, he or she typically remains at the medical care facility until the
individual has been evaluated by a doctor.
'Tyin~ up an officer for two, three, four hours waiting for that eval is not an
appropriate use of that resource," he said. Osborn a~reed, and said he is
developing protocols with police and the hospital by which Right Door staff would
step in and take on those clients more quickly.
Sundeen pointed out that determinin~ who is responsible for psychiatric patients
who might be a danger to themselves or others can atso be very complicated and
time consuming.
"The issue is a tittte bit about staff time and resources, and a little bit about eost,"
she said, notin~ that the dosest inpatient psychiatric facilities are in Grand
Junction.
But the coalition is working to minimize the "tag you're it" syndrome and coordinate
a comprehensive community response in which a~encies work together to maximize
care, especialty in tough cases, Sundeen added.
"We're actually trying to 1 move people to the services they need, to make the
actual connection," she said, instead of passing people a phone number and
pointing them in the right direction.
But she acknowledged that despite community efforts to tighten gaps in the safety
net, people stilt fall through the cracks.
"Does it happen? Sure. Is it always going to happen? Yeah," she said. But "for a
small, rural community, we actually have built a pretty strong network of services.
I think that says a lot about Pitkin County and the people who live here, about the
strong sense of community."
sarah@aspendai l ynews. com
O 2007 Aspen Daily News
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Daily News
Participants at the Entrance to
Aspen forum review proposed
discussion topics in the Aspen High
School cafeteria on Wednesday
evening.
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Quick Poll
Do you think the Aspen Skiing
Co. can open its lifts on time?
O Yes. There's still time for
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O I'll find out when I get
back from riding all that
snow in Whistler.
Page 1 of 2
Fri, 16 Nov 2007 11:47:47 MST ~-~ _~
Sunny. Cool. ~ S3
Study: One in five in PitCo barely making ends meet
Curtis Wackerle - Aspen Daily News Staff
Writer
Wed 10/24/2007 11:01AM MST
Social service agencies requesting
$1.18 million
A single parent taking a typicat $20 per
hour job in Aspen may not be able to
make ends meet, according to statistics
shared with elected officials on Tuesday.
In fact, what might be considered
comfortable middle-class earnings in
other parts of the nation place nearly
one out of every five Pitkin County
residents below the line used by social service agencies to define the real costs of
food, housing, child care, transportation and health insurance.
The "self-sufficiency standard," a calculated estimate of local costs and conditions,
estimates that one adult living by himself or herself in Pitkin County needs to make
at least $22,214 per year to meet basic needs. The number jumps drastically with
children. A single parent with one child needs to make at least $42,039; one parent
and two kids requires $57,597 and a family of four necessitates $62,952.
Nineteen percent of Pitkin County households earn less then the self-sufficiency
standard, Pitkin County Health and Human Services Director Nan Sundeen told a
joint meeting of the Aspen City Council and the Pitkin Board of County
Commissioners in a presentation titled "The real costs of living and working in
Pitkin County." The boards were assembled with representatives from local social
service agencies for an informational session meant to convey big-picture needs.
Local government is in the midst of a budgeting process that last year distributed
$998,204 to nonprofits. Voters resoundingly approved a property tax increase last
year to support grant recipients from the "Healthy Community Fund," which this
year is being asked for $1.18 million by dozens of nonprofits (see chart).
The "self-sufficiency standard" for Colorado is calculated by the Colorado Fiscal
Policy Institute, which seeks to "secure social and economic justice for all
Coloradans." It is meant to be a more realistic calculatiori of living costs than the
f.ederal poverty standard, which sits at $18,850 a year for a family of four.
Sundeen pointed out that the setf-sufficiency standard does not account for
anything set aside for savings.or any money for going out to eat or recreation
programs. It does assume $846 per month for child care, $1,100 per month for rent,
as~ 3 ~
file:UG:\pod~BOCC presentations~2,007~Aspen Daily News Aspen, Colorado.htm 12/2U2007
Print This Page
Aspen Daily News ~ Aspen, Colorado
Page 2 of ~
Vote $250 per month for food costs, and that the family owns a car. It also assumes that
employers are paying two-thirds of employees' health insurance premiums, which
was acknowledged to be wishful thinking for most low-income people.
Total votes: 239 View results
Pitkin County has the highest self-sufficiency standard tevels in all of Colorado,
SPONSORED LINKS Sundeen said. In contrast, a family of four in Denver can get by on $51,344, or in
Yuma County on $32,704, according to statistics published by CFPI.
ASPEN REAL ESTATE
Aspen MLS Search "The at-risk population is actually getting larger," Sundeen said.
Aspen Land Et Homes This, in turn, places more demands on local social services providers, which often
Wagar Real Estate step in when a local family ends up in crisis, Sundeen said. The programs are varied
and provide services including in-home elderly care, substance abuse treatment,
Setterfield 8 Bright Real Estate juvenile delinquent intervention and domestic violence prevention. There are also
Hyatt ~rand asPen ~ many programs dedicated to providing health services for the low income sector
and uninsured. ~
Dancing Bear Aspen
Representatives from locat human services or~anizations told the elected officiats
PROFESSIONAL that there is a growing tide in the valley of people who are barely making it
BlueTentMarketing financially. Living paycheck to paycheck is fine until a child needs medical care or
the washing machine breaks -- situations that can become explosive and lead
RETAIL ~ people into the doors of local social service providers, they said.
"This knocks all of us on the head on a daily basis," said Dave Wiedinmyer of Aspen
TRANSPORTATION Youth Experience, a local nonprofit which helps at-risk teens overcome their
snow umo obstacles through recreational and confidence-building activities in the Roaring
Fork Valtey.
RESTAURANT
Rising costs of living can erode a community as people move, here but discover a
"barrier to remain" that forces them out, Wiedinmyer said. .
LODGING
Hotel Jerome Aspen Living wages should be encouraged, but the group acknowled~ed the difficulty of
addressing a problem whose only solution is for all businesses to pay people more.
Independence Square Hotet
"I have no idea how to get businesses to do what they should do," Aspen
Frias Properties Councilman Jack Johnson said.
ResortQuest Aspen Snowmass
Councilmen and commissioners pledged to audit their payrolls in an effort to pay all
SERVICES employees enough for the self-sufficiency standard. An example used by Sundeen
Colorado Fly Fishing for an open position with Kids First, a government day care program, pays $19.20
per hour, which for a single parent would be a few hundred dollars a month below
NON-PROFIT the self-sufficiency standard.
The elected officials also supported the idea of restricting government contracts
only to businesses that pay a"self-sufficiency standard" wage.
curtis@aspendai(ynews. com
as~
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BUDGET - Use oniy the attached forms.
Compiete your budget in as much detail as possible utilizing the provided format. This
information will be used for monitoring and performance evaluation. It is critical
to include any and all costs that will be associated with the CSBG Program.
PERSONNEL COSTS
Indicate the CSBG dollar amount allocated to each position(s) funded including fringe benefits.
Indicate the percentage (%) of the person's time paid with CSBG funds on timesheets, unless
actual timekeeping is tracked. Each employee paid with CSBG must have a signed timesheet
indicating the time spent on CSBG activities.
DIRECT OPERATING COSTS
Direct program costs can be identified with delivery of a particular project, service, or activity
undertaken to achieve an objective of the grant program. For CSBG, these purposes and
eligible activities are specified in the reauthorizing statute and reflected in the national ROMA
performance measures. Direct program costs are incurred for the service delivery and
management components within a particular program or project. Therefore, direct costs include
expenditures on some activities with administrative qualities, equipment, training, conferences,
travel, and contracts, as long as those expenses relate specifically to a particular program or
activity, not to the general administration of the organization.
~i~MINI~T~t~1TIV~ ~aSTS also refierred to as I~in1RECT/OVERH~AD
Administrative costs are equivalent to typica! indirect costs or overhead. As distinguished from
administration or management expenditures that qualify as direct costs, administrative costs
refer to central executive functions that do not directly support a specific project or service.
Incurred for common objectives that benefit multiple programs administered by the grantee
organization, or the organization as a whole, administrative costs are not readily assignable to a
particular program funding stream. Rather, administrative costs relate to the generaf
management of the grantee organization, such as strategic direction, board deve(opment,
executive director functions, accounting, budgeting, personnel, and procurement. If your
indirect costs are based on a percentage that figure must be consistent throughout the grant
yea r.
SUBCONTRACT COSTS
Those dollars allocated out to subcontractors to provide CSBG related services. This
information needs to be as detailed as the information provided by the eligible grantee in order
for the grantee to monitor the subcontractor for compliance in both program and financial
operations in accordance with all applicable laws for CSBG. This would include the application
and plan, CSBG Act, and OMB circulars.
26 CSBG Grant Year 2008-09
3~
This page intentionally left blank.
27 CSBG Grant Year 2008-09
33
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Colorado CSBG ROMA Instructions by Section Headings•
FOR EACH PROGRAM FUNDED BY CSBG USE ONE (1 ~ FORM.
Summarv Sheet Instruction Form
Implementing Agency:
Complete Name of the Organization applying for CSBG funding.
Select ONE National Indicator:
These are provided in the CSBG Manual and within the application and plan document.
Select ONE Federal Objective:
Applicants must mark ONE Federal Objective. See Federal Objectives descriptions to determine the
Federal Objective that should be identified.
Select ONE National Goal:
Select only ONE (1), your primary outcome.
GOAL 1 Low-income people become more self-sufficient.
FAM I LY
GOAL 2 The conditions in which low-income people live are improved.
COMMUNITY
GOAL 3 Low-income people own a stake in their community.
COMMUNITY
GOAL 4 Partnerships among supporters and providers of services to low-
income people are achieved.
AGENCY
GOAL 5 Agencies increase their capacity to achieve results.
AGENCY
GOAL 6 Low-income people, especially vulnerable populations, achieve their
potential by strengthening family and other supportive systems.
FAMILY
Low income Target Population:
Indicate the specific population of whom you provide services. The purpose of this documentation is to
track programs that are specific to youth or specific to seniors. If the population is not either youth or
seniors do not check either box, it will be assumed that you provide services to all populations.
31 CSBG Grant Year 2008-09 "
~~
COLORADO CSBG ROMA SUMMARY SHEET
CONTRACTOR/SUBCONTRACTOR
County/Multi County: Pitkin
Implementing Agency Pitkin County Heaith & Human Services (all divisions)
(Each agency/subcontractor receiving CSBG dollars must complete this form)
Implementing Agency Contact Person: Nan Sundeen
Complete Mailing Address, including zip:
530 E Main Street 3~d floor Aspen CO 81611
Phone Number (970) 920-5209 Fax: (970) 920-5198
Email Address: nans(cr~co pitkin co us
Program Period: March 1 2008 to February 28 2009
Select ONE National Indicator: 6 2& 6 3-Emergency Assistance and Child and Familv
Development
(see CSBG National Indicators sheet)
(i.e. 1.2, 2.1,6.2, etc.)
SELECT ONE FEDERAL OBJECTIVE
^ Employment 0 Nutrition ^ Linkages with Other Programs
^ Income Management ~ Self-Sufficiency ~ Housing
L~J Emergency Services ^ Education ^ Health
SELECT ONE NATIONAL GOAL/OUTCOME:
The National Goal and National Indicator should match. (i.e. National Indicator 1.2, National Goal 1)
^ Goal 1 Low-income people become more self-sufficient. (Family)
^ Goal 2 The conditions in which low-income people live are improved. (Community)
^ Goal 3 Low-income people own a stake in their community. (Community)
^ Goal 4 Partnerships among supporters and providers of services to low-income people are
achieved. (Agency)
^ Goal 5 Agencies increase their capacity to achieve results. (Agency)
0 Goal 6 Low-income people, especially vulnerable populations, achieve their potential by
strengthening family and other supportive systems. (Family)
LOW INCOME TARGET POPULATION:
ONLY CHECK IF YOUR PROGRAM THAT IS FUNDED WITH CSBG DOLLARS SERVES ONLY SENIORS OR YOUTH.
SENIORS YOUTH
Program Director Signature: 1~Z4~~(..--~...-~ ti~ ~ ~~ ~~ G~% v'9ate: ~ Z I~-cl ( v~
Name and Title: Nancv N Sundeen Director of Health & Human Services
? ,2, CSBG Grant Year 2008-09
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COLORADO CSBG ROMA SUMMARY SHEET
CONTRACTOR/SUBCONTRACTOR
County/Multi County: Pitkin
Implementing Agency Pitkin Countv Heaith & Human Services--Senior Services Division
(Each agency/subcontractor receiving CSBG dollars must complete this form)
lmplementing Agency Contact Person: Nan Sundeen
Complete Mailing Address, including zip:
530 E. Main Street, 3~d floor Aspen CO 81611
Phone Number {970) 920-5209 Fax: (970) 920-5198
Email Address: nans(a~co.pitkin.co.us
Program Period: March 1, 2008 to February 28, 2009
Select ONE National Indicator: 6.1-Independent Livin,g
(see CSBG National Indicators sheet)
(i.e. 1.2, 2.1,6.2, etc.)
SELECT ONE FEDERAL OBJECTIVE
^ Employment ^ Nutrition ^ Linkages with Other Programs
^ Income Management aSelf-Sufficiency ^ Housing
^ Emergency Services ^ Education ^ Health
SELECT ONE NATIONAL GOAL/OUTCOME:
The National Goal and National Indicator should match. {i.e. National Indicator 1.2, National Goal 1)
^ Goal 1 Low-income people become more self-sufficient. (Family)
^ Goal 2 The conditions in which low-income people live are improved. (Community)
^ Goal 3 Low-income people own a stake in their community. (Community)
^ Goal 4 Partnerships among supporters and providers of services to low-income people are
achieved. (Agency)
O Goa! 5 Agencies increase their capacity to achieve results. (Agency)
C~1 Goal 6 Low-income people, especially vulnerabie populations, achieve their potential by
strengthening family and other supportive systems. (Family)
LOW INCOME TARGE7 POPUi.ATION:
ONLY CHECK IF YOUR PROGRAM THAT IS FUNDED WITH CSBG DOLLARS SERVES ONLY SENIORS OR YOUTH.
X SENIORS YOUTH
Program Director Signature: ~~t~'v'~(. ~`~ ~j ~,~,~~+.~~Date: ( ~
~
Name and Title: Nancv N. Sundeen, Director of Health & Human Services
~~
CSBG Grant Year 2008-09
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COLORADC? CSBG ROMA SUMMARY SHEET
CONTRACTOR/SUBCONTRACTOR
County/Multi County: Pitkin
Implementing Agency The Riqht Door
(Each agency/subcontractor receiving CSSG dollars must complete this form)
lmplementing Agency Contact Person: Brad Osborn
Complete Mailing Address, including zip:
405 Casfle Creek Rd„ Suite 1 Aspen CO 81619
Phone Number ~970) 920-2662 Fax: (970) 920-7540
Email Address: brad(a~theriqhtdoor.ora
Program Period: March ~, 2008 to Februarv 28, 2009
Select ONE National Indicator: _6.2-Emergency Assistance
(see CSBG National Indicators sheet)
(i.e. 1.2, 2.1,6.2, etc.)
SELECT ONE FEDERAL OBJECTIVE
0 Employment ^ Nutrition ^ Linkages with Other Programs
^ Income Management ^ Seif-Sufficiency ^ Housing
~ Emergency Services ^ Education ^ Health
SELECT ONE NATIONAL GOAL/OUTCOME:
The National Goal and National Indicator should match. (i.e. National Indicator 1.2, National Goal 1)
^ Goal 1 Low-income people become more self-sufficient. (Family)
~ Goal 2 The conditions in which low-income people live are improved. (Community)
^ Goal 3 Low-income people own a stake in their community. (Community)
^ Goa14 Partnerships among supporters and providers of services to low-incorne people are
achieved. (Agency)
^ Goal 5 Agencies increase their capacity to achieve results. (Agency)
~ Goal Low-income people, especialiy vulnerable populations, achieve their potential by
strengthening family and other supportive systems. (Family)
LOW INCOME TARGET POPULATION:
ONLY CHECK iF YOUR PROGRAM THAT IS FtJNDED WITN CSBG DOLLARS SERVES ONLY SENIORS OR YOUTH.
SENIORS YOUTH
f~
Program Director Signature: l~~~~`~ Date: '~~~ ~~~
Name and Title: Brad Osborn. Executive Director The Riqht Door
~~
CSBG Grant Year 2008-09
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This completes the Application and Plan for the Community Services Block Grant
Program.
Return to by January 8, 2008.
Lucia Smead
CSBG Program Manager
Colorado Department of Local Affairs
1313 Sherman Street, Rm. 521
Denver, CO 80203
lucia.smead(a~state.co.us
303-866-3128 phone
303-866-4819 fax
The following pages provide information to assist the
eligible grantee in filling out the application and plan.
Revi~v~r ea~h s~ctio~ to rr~ak~ s~re that the in~orm~tio~
provided in the application and plan is correct.
This information will be used in the contract Scope of Work.
Once you receive the contract from the Department of Local
Affairs review the Scope of Work that was approved for your
entity. It will describe the services that have been agreed
upon by the information contained within this application
and plan and the approved dollar amount for each entity.
Every aspect of the application and plan must match.
This includes, but is not limited to, the federal
objectives, national indicators, budget narrative,
services to be provided and outcomes to the client.
38 CSBG Grant Year 2008-09 ~/;~
_f
CSBG: Award #L8CSBG35 Pitkin County
Phase I Waiver #:201
Routing # 08 NAA 'b 1 `~ ~5
Encumbrance # L8CSBG35
CFDA # 93.569
Account Code(s): 100 LEBO 108 3611 5120 C835 5108
STATE OF COLORADO
DEPARTMENT OF LOCAL AFFAIRS
COMMUNITY SERVICES BLOCK GRANT AGREEMENT
with
Pitldn County
1. PARTIES
THIS GRANT AGREEMENT ("Grant") is entered into by and between Pitkin County ("Grantee"), and the
STATE OF COLORADO (the "State") acting by and through the Colorado Department of Local Affairs (the
"DepartmenY') for the benefit of the Division of Local Government.
2. EFFECTIVE DATE AND NOTICE OF NONLIABILITY.
This Grant shall not be effective ar enforceable until approved and signed by the Colorado State Controller or
authorized delegate ("Effecrive Date"), but shall be effective and enforceable thereafter in accordance with its
provisions. The Department shall not be obligated to pay or reimburse Grantee for any performance
hereunder, including, but not limited to costs or expenses incurred, or be bound by any provision of this Grant
prior to [.select one of the following options A-C bv checking the box riext to selected optionJ
A. Option ~
^ The Effective Date.
B. Option
^ The later to occur of the Effective Date or the date of a separate letter issued by the Department
("Release of Funds Letter") notifying Grantee of the completion of a satisfactory environmental review
and authorizing Grantee to obligate or use Grant Funds.
C. Option
~ The Effective Date; provided, however, that [check upplicable sub-optionJ
i. Sub-Option
~ all Project costs, if specifically authorized by the funding authority, incurred on or after March 1,
2008, may be submitted for reimbursement as if mcurred after the Effective Date; or
ii. Sub-Option
^ all Project costs, if specifically authorized by the funding authority, incurred on or after insert
federal grant's effective date and pre-award costs for insert purpose, if any, incurred on or after insert
starting date allowed under the federal award for pre-award costs such costs, may be submitted for
reimbursement as if incurred after the Effective Date.
3. RECITALS
A. Authority, Appropriation, And Approva}
Authority for this Grant arises from CRS §24-32-106. Authority exists in the law and funds have been
budgeted, appropriated and otherwise made available and a sufficient unencumbered balance thereof
remains available for payment and the required approval, clearance and coordination have been
accomplished from and with appropriate agencies.
B. Grantee
Grantee is an eligible recipient of Grant Funds made available by the Program, as defined below, and
awarded by this Grant. Grantee is aware of, willing and able to comply with all provisions specific to the
Program, as set forth in Exhibit A, Applicable Laws, attached hereto and incorporated by reference
herein, and to complete the Project, described in Exhibit B.
Page 1 of 16
5
~ /
C. Purpose and Department's Rote
The Department admimsters funds made available to the Department for the purpose of reducing poverty,
revital~zing low-income communities, and empowering low-income families and individuals to become
fully self-sufficient. The purpose of this agreement is detailed in Exhibit B.
4. DEFINITIONS
The following terms as used herein shall be construed and interpreted as follows:
A. Effective Date
Effective Date means the date this Grant is effective and enforceable in accardance with y~2, above herein.
B. Goods
Goods means any physical dem produced or manufactured and acquired by Grantee either separately ar in
conjunction with the Services rendered hereunder that are required by the provisions hereof.
C. Grant Funds
Grant Funds means the funds available for distribution by the Department to Grantee for use in
connection with the Project, as set forth in the Recitals and Statement of Work sections hereof.
D. Party or Parties
Party or Parties means one or both of the Department and Grantee.
E. Program
Program means the federal or state funding far this Grant.
F. Project
Project means the Project described in the Recitals and Statement of Work sections hereof.
G. Project Budget
Project Budget means the Project Budget described in the Statement of Wark.
H. Services
Services means services performed or tangible mater~al produced or delivered in completing the Project
and m performance of Grantee's other obligations hereunder.
I. Termination Date
Termination Date means the date this Grant terminates as described in §5(A), below herein.
J. Work Product
Wark Product means software, research, reports, studies, data, photographs, negatives or other tinished or
untimshed documents, drawings, models, surveys, maps, materials, or work product of any type,
including drafts, prepared by Grantee in completing the Project and in performance of Grantee's other
obligations hereunder.
5. TERM and EARLY TERMINATION
A. Initial Term-Work Commencement
The term of this Grant shall commence on the later of the Effective Date or March 1, 2008, and termmate
on Februar~28, 2009, unless terminated earlier as provided below. Grantee's obligations under this Grant
shall be undertaken and performed in the sequence and manner set forth in the Statement of Work.
Performance of this Grant shall commence as soon as practicable after [select one of the following options
by cl:eckirrg the box next to selected optionJ:
i. ~ the Effective Date; or
ii. ^ the later to occur of the Effective Date and the date set forth in a Release of Funds Letter.
B. Department's Option to Extend
The Department, in its sole d~scretion and upon written notice to Grantee, may unilateraliy extend the
term of this Grant far a penod of up to three months under the same provisions as the original Grant This
extension shall terminate at the earlier of either the end of the three month period or when a replacement
Grant is signed by the Parties and approved by the State Controller or authorized designee. Any other
extension of the term of this Grant requires an amendment made in accordance with §21(B), below
herein.
C. Early Termination
This Grant is subject to early termination in accordance with § 17(B), §(B)(iii),and §22(2), all set forth
below herein.
6. STATEMENT of WORK
Page 2 of 16 ~
Urantee shall complete the Pro~ect and perform its other obligations as described herein and in the Statement
of Work, Exhibit B. Grantee shall prosecute its obligations hereunder and in the Statement of Wark with due
diligence to completion. The Department, in its sole discretion, but in accordance with limitations imposed by
the Office of the State Controller, may change budgetary lines in the Project Budget section of Exhibit B. The
Department shall send notice of such changes within 60 days in accordance with § 18, below herein.
7. MATCffiNG FUNDS
A. Amount
Grantee shall provide matching funds as provided in the Statement of Work. Grantee shall raise the full
amount of matching funds during the term of this Grant and shall report to the Department regarding the
status of such funds as required in Exhibit B.
B. Breach
Grantee's failure to raise matching funds, to keep records, and/or to report may affect its continued
participation in the Program under which this Grant operates. In addition, the Department may terminate
this Grant under the Termination for Cause subsection of § 17, below herein, if the Department has
reasonable evidence that Grantee will be unable to raise such matching funds during the term hereof.
8. GRANTEE FINANCIAL MANAGEMENT
A. Accounts
Grantee shall maintain properly segregated accounts of Grant funds, matching funds, and other funds
associated with the Project and make those records available to the Department on request. All receipts
and expenditures associated with the Project shall be documented in a detailed and specific manner, in
accardance with the Project Budget.
B. Project Budget Line Item Adjustments
Regarding budget lines within the Project Budget, Grantee may: [check oneJ
i. ~ not adjust individual budget lme amounts without approval of the Department. Such approval
shall be in the form of:
a) a notice issued by the Department in accordance with § 1 S, below herein; ar
b) an amendment in accordance with j21(B), below herein.
ii. ^ adjust individual budget line amounts without the Department's approval if (a) there are no
transfers to or between administration budget lines; and if (b) the cumulative budgetary line rtem
changes do not exceed the lesser of ten percent of the total budgeted amount or $20,000.
9. PAYMENTS TO GRANTEE
Grantee shall be paid in the following amounts and manners, subject to return of any unexpended Grant
Funds:
A. Maximum Amount
The maximum amount payable under this Grant to Grantee by the Department shal] be $11,630.00, as
determined by the Department from available funds. The Department shall reimburse Grantee for costs
approved in the Grant budget, set forth in the Statement of Work, for Services performed, reviewed, and
accepted or Goods delivered, inspected and accepted, pursuant to the provisions of this Grant, including
without limitation, performance, quality, milestones and completion requirements for payment set forth in
the Statement of Work, and the Department's inspection and acceptance rights in the Inspection and
Verification subsection of §14, below herein. Satisfactory performance under the terms of this Grant shall
be a condition precedent to the Department's obligation to reimburse Grantee. The maximum amount of
Grant Funds payable as reimbursement under this Grant, and any extension hereof, shall include all
Grantee's fees, costs and expenses.
B. Payment
All payments are subject to the § 17 of this Grant.
i. Method and Time
Grantee periodically shall submit invoices to the Department in the form and manner set forth in the
Statement of Work, and attach timesheets, receipts and other requested documentation in the form
and manner approved by the Department. Grantee shall submit request for reimbursements/invoices
within 30 days after the end of the period for which payment is requested, and final billings under
1 (
Page 3 of 16
this Grant shall be received by the Department within 45 days after termination hereof. Untimely
requests for payment may be accepted at the sole discretion of the Department.
ii. Electronic Funds Transfer
Payments shall be made by one of the following methods:
a) by mutually agreeable method includmg in-person pickup,
b) electronic funds transfer (EFT) if Grantee provides written EFT instructions to the
Department on a form acceptable to the Department, ar
c) via the U.S. Postal Service or other delivery service with a properly addressed stamped
envelope to the address specified by Grantee in the remittance address section of Exhibit B.
iii. Available Funds-Contingency-Termination
The Department is prohibited by law from makmg fiscal commitments beyond the term of the State's
current fiscal year. Therefore, Grantee's compensation is contingent upon the contmuing availability
of State appropriations as provided in §2 of the Colorado Special Provisions, set forth below. If
federal appropriations or grants fund this Grant in whole or in part, the Department's performance
hereunder is contingent upon the continuing availability of such funds. Payments pursuant to this
Grant shall be made only from available funds encumbered for this Grant and the Department's
liability for such payments shall be ]imited to the amount remaining of such encumbered funds. If
State ar federal funds are not appropriated, or otherwise become unavailable to fund this Grant, the
Department may immediately termmate this Grant in whole or in part without further liabiliry in
accordance with § 17(B), below herein.
iv. Erroneous Payments
Payments made to Grantee m errar for any reason, including, but not limited to overpayments or
improper payments, at the Department's sole discretion, may be recovered from Grantee by
deduction from subsequent payment under this Grant or other grants or contracts between the
Department and Grantee or by other appropriate methods or collected as a debt due to the
Department.
C. Unexpended Funds
i. Return
Any Grant Funds paid to Grantee and not expended in connection with this Grant shall be refunded
by Grantee to the Department within 15 days of termination of this Grant. If Grantee receives Grant
Funds hereunder during any fiscal year in excess of its spending limit for such fiscal year, Grantee
shall refund all excess Grant Funds to the Department within 15 days of the later of (a) the receipt of
such Grant Funds or (b) the determination of such excess. Under no circumstances shall unexpended
or excess Grant Funds received by Grantee under this Grant be refunded or paid to any party other
than the Department.
ii. De-Obligation
Any Grant Funds not required to complete Grantee's obligations hereunder shall be de-obligated by
the Department. The Department shall send notice of such de-obligation within 60 days in
accordance with § 18, below herein.
iii. Offset
If Grantee fails to retum unexpended funds the Department may offset the amount not returned
against any other unpaid funds the Deparhnent owes Grantee under any other grant, contract, or
obligation between the Parties.
10. REPORTING AND NOTIFICATION
Reports and analyses required under this section shall be made in accordance with procedures and in such
form as prescribed by the Department.
A. Performance, Progress, Personael, and Funds
Grantee shall comply with ail reporting requirements set forth in the Statement of Work.
B. Litigation
Within 1Q days after being served with any pleading related to this Grant or the Project, in a legal action
filed with a court or administrative agency, Grantee shall notify the Department of such action and deliver
copies of such pleadings to the Department's principal representative in accordance with § I 8, below
Page 4 of 16
herein. If a Department principal representative is not then serv~ng, such notice and copies shall be
delivered to the Executive Director of the Department.
C. Noncompliance
Grantee's failure to provide reports and notify the Department in a timely manner in accordance with this
section may result in the delay of payment of funds and/or termination under § 17 of this Grant.
11. GRANTEE RECORDS
Grantee shal] make, keep, maintain and allow mspection and monitoring of the following records:
A. Maintenance
Grantee shall maintain a complete file of all records, documents, communications, notes and other written
materials, electronic media files, and communications, pertaining in any manner to the Project or the
delivery of Services (including, but not limited to the operation of programs) or Goods hereunder.
Grantee shall maintain such records (the Record Retention Period) until the last to occur of the following:
i. a period of five years after the date this Grant is completed or terminated, or
ii. final payment is made hereunder, whichever is later, or
iii. for such further period as may be necessary to resolve any pending matters, or
iv. if an audit is occuring, or Grantee has received notice that an audit is pending, then until such audit
has been completed and its findings have been resolved
B. Inspection
Grantee shall permit the State, the federal government or any other duly authorized agent of a
governmental agency to audit, inspect, examine, excerpt, copy and/or transcribe Grantee's records related
to this Grant during the Records Retention Period to assure compliance with the terms hereof ar to
evaluste Grantee's performance. The Department reserves the right to inspect the Project at all reasonable
times and places during the term of this Grant, including any extension. If the Project does not conform to
Grant requirements, the Department may require Grantee promptly to bring the Project into conformity
with Grant requirements, at Grantee's sole expense. If the Project cannot be brought into conformance by
re-performance or other corrective measures, the Department may require Grantee to take necessary
action to ensure that future performance conforms to Grant requirements and exercise the remedies
available under this Grant, at law or mequity in lieu of or m conjunction with the preceding measure.
C. Monitoring
Grantee also shall permit the State, the federal government or any other duly authorized agent of a
governmental agency, in the sole discretion of such governmental agency, to monitor all activities
conducted by Grantee pursuant to this Grant, using any reasonable procedure, at the discretion of such
governmental agency, including, but not limited to: internal evaluation procedures, examination of
program data, special analyses, on-site checking, and forma] audit examinations. All such monitaring
shall be performed m a manner which will not unduly interfere with Grantee's performance hereunder.
D. Final Audit Report
If an audit is performed on Grantee's records for any fiscal year covering a portion of the term of this
Grant, Grantee shall submit one copy of the final audit report to the DeparhnenYs principal representative
at the address specified in § 18, below herein.
12. CONFIDENTIAL INFORMATION-STATE RECORDS
Grantee acknowledges that it may become privy to confidential information in connection with its
performance hereunder, including but not limited to State records, personnel records, and information
concerning individuals ("Confidential Information"). The following applies if Grantee receives confidentia]
information:
A. Confidentiality
Grantee shall keep all Confidential Information confidential at all times and comply with all laws and
regulations conceming confidentiality of information to the same extent applicable to the Department.
Any request or demand for information in the possession of Grantee made by a third party shall be
forwarded immediately to the Department's principal representative for resolution.
B. Notification
Grantee shall notify each of its agents, employees, sub-grantees, subcontractors and assigns (each a
"Related Party") who may come into contact with Confidential Information that such party is subject to
Page 5 of 16
the confidentialtty requirements set forth heretn, and shall provide each Related Party with a written
explanation of such requirements before permitting such party to access any information of the
Department.
C. Lise, Security, and Retention
No Confidenhal Information of any kind shall be distributed or sold to any third party or used by Grantee
or a Related Party in any way, except as authorized by this Grant and as approved by the Department.
Grantee shall provide and maintain a secure environment that ensures confidentiality of all State records
and other Confidential Informatian wherever located. Canfidential Information shall not be retaaned in
any files or otherwise by Grantee or a Related Party, except as set forth in this Grant and approved by the
Department.
D. Disclosure-Liability
Disclosure of State records or other Confidential Information by Grantee or a Related Party for any reason
may be cause for legal action against Grantee or such Related Party by the State or third parties and
defense of any such action shall be Grantee's sole responsibility.
E. Health Insurance Portability & Accountability Act of 1996 ("HIPAA")
This HIPAA sechon [cl:eck oneJ ~ applies to ar does not apply ~ to this Grant. Federal law and
regulations governmg the privacy of certain health informahon requires a"Business Associate Contracf'
between the Department and Grantee. 45 C.F.R. Section 164.504(e). Attached and incorporated herein by
reference and a~-eed to by the Parties is a HIPAA Business Associate Addenduin for HIPAA compliance.
Terms of the Addendum shall be considered bmding upon execution of this Grant and shall remain in
effect dunng the term of this Grant, including any extension.
13. CONFLICT OF INTEREST
A. Definition and Appearance
Grantee shall not engage m any business or personal activities or practices or maintain any relationships
which conflict m any way with the full performance of Grantee's obltgations hereunder. Grantee
acknowledges that with respect to this Crant, even the appearance of a conflict of interest is harmful to
the Department's interests. Absent the Department's prior written approval, Grantee shall refrain from
any practices, activities or relationships ~vhich reasonably appear to be in conflict with the full
performance of Crrantee's obligations to the Department hereunder. Grantee shall comply with the
provisions of CRS §18-8-308 and §§24-18-101-109.
B. Specific Prohibitions
Grantee's and sub-grantee's respective officers, employees, or agents shall neither solicit nor accept
gratuities, favors, or anything of monetary value from Grantee's potential subgrantees, or parties to sub-
contracts. Grantee's employees, officers, agents or any permitted sub-grantees shall not participate in the
selection, award, or administration of this Grant or any sub-grant or sub-contract, if an actual or apparent
conflict of interest would occur. Such a conflict would arise when any of the following has a financial or
other interest in the firm selected for award:
i. an employee, officer, agent or board member;
ii. any member of the employee's immediate family;
iii. an employee's partner; or
iv. an organization, which employs, or is about to employ, any of the aforementioned.
C. Determination by Department - Default
If Grantee is uncertain as to the existence of a conflict of interest, Grantee shall submit to the Department
a disclosure statement setting forth the relevant details for the Department's consideration. Failure to
promptly submit a disclosure statement or to follow the Department's direction in regard to the apparent
conflict shall be considered a material default of this Grant and grounds far termination under the
Termination for Cause subsection of § 17, below herein.
D. Code of Performance
Grantee, and sub-grantees and subcontractors, if any, shall maintain a written code of standards governing
the performance of their respective employees, agents, and contractors engaged in the award and
administration of this Grant, or subcontract or subgrant, if any. Grantee shall provide a copy of such code
to the Department within 10 days of the Department's written request therefore.
Page 6 of 16
~G
14. REPRESENTATIONS AND WARRANTIES
The Parties make the following specific representations and warrant~es to each other, upon which each is
relying in entering mto this Grant.
A. Standard and Manner Of Performance
Grantee shall perform its obligations hereunder, including in accardance with the highest professional
standard of care, skill and diligence. Grantee shall perform its obligations hereunder in the sequence and
manner set forth in Exhibit B.
B. Inspection and Verification
The Department reserves the right to inspect and monitor Grantee's performance hereunder at all
reasonable times and places to verify that they conform to the requirements of Exhibit B. If Grantee's
performance does not conform to Grant requirements, the Department may require Grantee promptly to
bring its performance into conformity with Grant requirements, at Grantee's sole expense. If the Project
cannot be brought into conformance by corrective measures, the Department may require Grantee to take
necessary action to ensure that future performance conforms to Grant requirements and exercise the
remedies available under this Grant, at law or in equity in lieu of or in conjunction with the preceding
measure.
C. Legal Authority-Grantee and Grantees Signatory
Grantee warrants that it possesses the legal authority to enter into this Grant and has taken all actions
required by its procedures, by-laws, and/or applicable laws to exercise that authority, and to lawfully
authorize its undersigned signatory to execute this Grant and to bind Grantee to rts terms. The person
signmg and executing this Grant on behalf of GranYee hereby represents and warrants and guarantees that
they have full authorization to do so. If requested by the Department, Grantee shall provide the
Department the basis far Grantee's authority to enter into this Grant withm I S days of receiving such
request.
A Liceuses, Permits, Etc
Grantee represents and warrants that as of the Effective Date it has, and that at all times during the term
hereof it will have, at its sole expense, all licenses, certifications, approval, insurance, permits, and other
authorization required by law to perform its ob]igations hereunder. Additionally, all employees of Grantee
performing services under this Grant shall hold the required licenses or certifications, if any, to perform
Yheir duties, Grantee, if a foreign corporation or other entity transacting business in the State of Coiarado,
further certifies that it currently has obtained and shall maintam any applicable certificate of authoriry to
transact business in the State of Colorado and has designated a registered agent in Colarado to accept
service of process. Any revocation, withdrawal or non-renewal of licenses, certifications, approvals,
insurance, permits or any such similar requirements necessary for Grantee to properly perform this Grant,
shall be deemed to be a default by Grantee and grounds for termination under Grant § 17(A).
E. Small, Minority and Woman Owned Businesses
Grantee warrants that it will take all necessary affirmative steps, as required by Colorado Executive
Orders, and State Procurement Rules to assure that small and minority businesses and women's business
enterprises are used, when possible, as sources of supplies, equipment, construction, and services
purchased under this Grant.
F. Non-discrimination
Grantee warrants it will comply with any and all laws and regulations prohibiting discrimination in the
performance of Grantee's obligations under this Grant. In consideration of and for the purpose of
obtaining any and all Federal and/or State financia] assistance:
i. Discrimination Prohibition
Grantee shall not discriminate against any person on the basis of race, color, national origin, age, sex,
religion and handicap, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS-related
conditions, in performance of work under this Grant.
ii. Disability Exclusion Prohibition
Grantee shall not exclude from participation in, or deny benefits of the Service, programs, or
activities performed by Grantee pursuant to this Grant, or discriminate against any qualified
individual with a disability shall, by reason of such disability.
G. Breach
Page 7 of 16
~ ~
If the Grantee breaches any of its representations or warranties, the Department may require Grantee to
promptly perform its obligations again in conforn~ity with Grant requirements, at no additional cost to the
Department. If such breaches cannot be, or are not cured, the Department may, in addition to any other
remedies prov~ded for in this Grant, require Grantee to take necessary action to ensure that future
performance conforms to the provisions of this Grant; and equitably reduce the payment due to Grantee to
reflect the reduced value of the Project. Any reduction, delay or denial of payment under this provision
shall not constitute a breach of Grant ar default by the Department.
15. INSURANCE
Grantee and its sub-grantees and subcontractors shall obtain and maintain insurance as specified in this
section at all times during the term of this Grant: All policies evidencing the insurance coverages required
hereunder shall be issued by insurance companies satisfactory to Grantee and the State.
A. Grantee
i. Public Entities
If Grantee is a"public entity" within the meaning of the Colorado Governmental Immunity Act, CRS
§24-10-101, et seq., as amended (the Governmenta] Immunity AcY'), then Cirantee shaIl maintain at
all times during the term of this Grant such ]iability insurance, by commercial policy or self-
insurance, as is necessary to meet its liabilities under such Act. Grantee shall show proof of such
insurance satrsfactory to the Department, if requested by the Department. Grantee shall require each
grant or contract with a sub-grantee or subcontractor which is a public entity, providing Goods or
Services in connection with this Grant, to include the insurance requirements necessary to meet sub-
grantees liabilities under the Act.
ii. Non-Public Entities
If Grantee is not a"public entity" within the meaning of the Govemmental Immunity Act, Grantee
shall obtain and maintain during the term of this Grant insurance coverage and policies meeting the
same requirements set forth in subsection B of this section with respect to sub-grantees and sub-
contractors which are nat "public ent~ties".
B. Sub-granteesand Subcontactors
Grantee shall require each contract wrth a sub-grantee or subcontractor, other than those that are public
entities, providmg Goods or Services in connection with this Grant to include insurance requirements
substantially similar to the following:
i. Worker's Compensation
Worker's Compensation Insurance as required by State statute, and Employer's Liability Insurance
covering all of sub-grantee or subcontractor employees acting within the course and scope of their
employment.
ii. General Liability
Commercial General Liability Insurance written on ISO occurrence form CG 00 Ol 10(93 or
equivalent, covering premises operations, fire damage, independent contractors, products and
completed operations, blanket contractual liability, personal injury, and advert~sing liability with
minimum limits as follows:
a) $1,000,000 each occurrence;
b) $1,000,000 general aggregate;
c) $1,000,000 products and completed operations aggregate; and
d) $50,000 any one fire.
If any aggregate ]imit is reduced below $1,000,000 because of claims made or paid, sub-grantee or
subcontractor shall immediately obtain additional insurance to restore the full aggregate limit and
furnish to Grantee a certificate or other document satisfactory to Grantee showing compliance with
this provision.
iii. Automobile Liability
Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos)
with a minimum limit of $1,000,000 each accident combined single limit.
iv. Additional Insured
Page 8 of 16
~ r
Grantee and the State shall be named as additional insured on the Commercia] General Liability and
Automobile Liability Insurance policies Qeases and construction contracts require additional insured
coverage for completed operations on endorsements CG 2010 ll/85, CG 2037, or equivalent).
v. Primacy of Coverage
Coverage required of the sub-grantee or subcontractor shall be primary over any insurance or self-
insurance program carried by Grantee or the State.
vi. Cancellation
The above insurance policies shall include provisions preventing canceilation or non-renewal
without at ]east 45 days prior notice to the Grantee and the State by certified mail.
vii.Subrogation Waiver
All msurance policies in any way related to the Grant and secured and maintained by Grantee's sub-
grantees or subcontractors as required herein shall include clauses stating that each carrier shall
waive all rights of recovery, under subrogation or otherwise, against Grantee or the State, its
agencies, institutions, organizations, officers, agents, employees, and volunteers.
C. Certificates
Each of Grantee's subcontractors and subgrantees shall provide certificates showing insurance coverage
required hereunder to Grantee within seven busmess days of the Effective Date, but in no event later than
the commencement of the Services or delivery of the Goods under the subcontract or subgrant. No later
than 15 days prior to the expiration date of any such coverage, each subcontractor or subgrantee shall
deliver to Grantee certificates of insurance evidencing renewals thereof upon request by the Department
or at any other time during the term of a subcontract or subgrantee, Grantee may request in writing, and
the subcontractor or subgrantee shall thereupon within 10 days supply to Grantee, evidence satisfactory to
Grantee and the Department of compliance with the provisions of this section.
16. DEFAi1LT-BREACH
A. Detined
In addition to any breaches or defaults specitied in other sections of this Grant, including, but not limited
to the §22 below herein, the failure of either Party to perform any of its material obligations hereunder in
whole ar in part or in a timely or satisfactory manner, constitutes a default or breach. The institution of
proceedings under any banln-uptcy, insolvency, reorganization or similar legislation, by or against
Grantee, or the appointment of a receider or similar officer far Grantee or any of its property, which is not
vacated or fully stayed within 20 days after the institution ar occurrence thereof; shall also constitute a
default.
B. Notice and Cure Period
In the event of a default or breach, notice of such shall be given in writing by the aggrieved Party to the
other Party in the manner provided in § 18, below herein. If such default or breach is not cured within 30
days of receipt of written notice or, if a cure cannot be completed within 30 days, cure of the default or
breach has not begun within said period and pursued with due diligence, the aggrieved Party may
terminate this Grant by providing written notice thereof, as provided for in § 18, below here~n, specifying
the effective date of the termination. Notwithstanding anything to the contrary herein, the Department, in
its sole discretion, need not provide advance notice or a cure period and may immediately terminate this
Grant in whole or in part if reasonably necessary to preserve public safety or to prevent immediate public
crisis.
17. REMEDIES
If Grantee is in default or breach under any provision of this Grant, the Deparhnent shall have all of the
remedies listed in this section in addition to all other remedies set forth in other sections of this Grant. The
Deparhnent may exercise any ar all of the remedies available to it, in its sole discretion, concurrently or
consecutively.
A. Termination for Cause an~/or Default
If Grantee fails to perform any ts obligations hereunder with such diligence as is required to ensure its
completion in accordance with the provisions of this Grant and in a timely manner, the Department may
notify Grantee of such non-performance in accordance with the § 16, above and § 18, below herein. If
Grantee thereafter fails to promptly cure such non-performance within the cure period, the Department, at
Page 9 of 16
~~
its ophon, may terminate this entire Grant or such part of this Grant as to whtch there has been delay or a
failure to properly perform. Exercise by the Department of this right shall not be deemed a breach of its
obligations hereunder. Grantee shall continue perfornlance of this Grant to the extent not terminated, if
any.
i. Obligations and Rights
To the extent specified in the termination notice, Grantee shall not mcur further obligations or render
further perfarmance hereunder past the effective date of such notice, and shall also tern~inate
outstanding orders and subcontracts with third parties. However, Grantee shall complete and deliver
to the Department all Services and Goods not cancelled by the termination notice and may incur
obligations as are necessary to do so withm the Grant terms. In the sole discretion of the Department,
Grantee shall assign to the Department all of Grantee's right, title, and interest under such terminated
orders or subcontracts Upon termmation, Grantee shall take timely, reasonable and necessary action
to protect and preserve property in the possession of Grantee in which the Department has an
interest. All materials owned by the Department in the possession of Grantee shall be immediately
returned to the Department. In the sole discretion of the Department, Grantee shall assign to the
Department all of Grantee's right, htle, and mterest under such terminated orders or subcontrads. All
Work Product, at the option of the Department, shall be delivered by Grantee to the Department and
shall become the Department's property.
ii. Payments
The Department shall reimburse Grantee only far accepted Services and Goods received up to the
date of termination. If, after terminat~on by the Department, it is determined that Grantee was not in
default or that Grantee's action or inaction was excusable, such termination shall be treated as a
termination in the public interest and the rights and obligations of the Parties shall be the same as if
this Grant had been terminated m the public interest, as described in ~ 17(B), below herein.
iii. Damages and Witholding
Notwithstandmg any other remedial action by the Deparhnent, Grantee also shall remain l~able to the
Department for any damages sustained by the Department by virtue of any default under this section
by Grantee and the Department may withhold any payment to Grantee for the purpose of m~tigahng
the Department's damages, until such time as the exact amount of damages due to the Department
from Grantee is determined. Further, the Department may withhold amounts due to Grantee as the
Department deems necessary to protect the Department against loss because of outstanding liens or
claims of former lien holders and to reimburse the Department for the excess costs incurred in
procuring similar goods ar services. Grantee shall be liable for excess costs incurred by the
Department in procuring from third parties replacement Services ar substitute Goods as cover.
B. Early Termination for the Public Interest
The Department is entering into this Grant for the purpose of carrying out the public policy of the State of
Colorado, as determined by its Governor, General Assembly, and Courts. If this Grant ceases to further
the public policy of the State, the Department, in its sole discretion, may terminate this Grant in whole or
in part. Exercise by the Department of this right shall not be deemed a breach of the Department's
obligations hereunder. This subsection shall not apply to a termination of this Grant by the Department
for cause or default by Grantee, which shall be governed by § 17(A), above herein.
i. Method and Content
The Department shall notify Grantee of the termination in accordance with § 16, above and § 18,
below herein, specifying the effective date of the termination and whether it affects all or a portion of
this Grant.
ii. Obligations and Rights
Upon receipt of a termination notice, Grantee shall be subject to and comply with § 17(A)(i), above
herein.
iii. Payments
If this Grant is terminated by the Department in furtherance of the public interest of the State of
Colorado, Grantee shall be paid an amount which bears the same ratio to the total reimbursement
under this Grant as the Services satisfactarily performed or the Goods satisfactorily delivered ar
installed bear to the total Services and Goods covered by this Grant, less payments previously made.
Page 10 of 16
hy
Additionally, if the Grant is less than 60% completed, the Department may reimburse Grantee for a
portion of actual out-of-pocket expenses (not otherwise reimbursed under this Grant) incurred by
Grantee which are directly attributable to the uncompleted portion of Grantee's obligations
hereunder; provided that reimbursement shall not exceed the maximum amount payable to Grantee
hereunder.
C. Remedies Not Involving Termination
The Department, its sole discrehon, may exercise one or more of the following remedies in addihon to
other remedies available to the Department:
i. Suspend Performance
Suspend Grantee's performance with respect to all or any portion of this Grant pending necessary
corrective action as specified by the Department without entitling Grantee to an adjustment in
price/cost or performance schedule. Grantee shall promptly cease performance and incurring costs in
accordance with the Department's directive and the Department shall not be liable for costs incurred
by Grantee after the suspension of performance under this provision.
ii. Withold Payment
Withhold payment to Grantee until corrections in services are satisfactorily completed and /or
acceptable goods are provided.
iii. Deny Payment
Deny payment for those Serv~ces not performed and/or Goods not provided and which due to
circumstances caused by the Grantee cannot be performed or provided or, if performed or provided,
would be of no value to the Department; provided, that any denial of payment must be reasonably
related to the value of work, performance or Goods lost to the Department.
iv. Removal
Demand removal of any of Grantee's employees, agents, or subcontractors whom the Department
deems incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable, or whose
contimied relation to this Grant is deemed to be contrary to the public interest or not in the
DepartmenYs best interest. Replacement of any key personnel hereunder shall be done in accardance
with the relevant provisions of Exhibit B.
18. NOTICES and REPRF,SENTATIVES
Each individual identified below is the principal representatives of the designating Party. All notices required
to be given hereunder shall be hand delivered with receipt required or sent by certified or registered mail to
such Party's principal representative at the address set forth below. In addition to, but not in lieu of, hard-copy
notice, notice also may be sent by e-mail to the e-mail addresses, if any, set forth below. Either Party may
from time to time des~gnate by written notice substitute addresses or persons to whom such notices shall be
sent. Unless otherwise provided herein, all notices shall be effective upon receipt.
A. Department:
B. Grantee:
Tony Hernandez, Division Director, Division of Local
Government
Colorado De artment of Local Affairs
1313 Sherman St., #521
Denver, CO 80203
Email: tony.hernandez c~state.co.us
Nancy N. Sundeen, Director of Health and Human Services
Pitkin County
04050 Castle Creek Road, Suite 7
Aspen, CO 81611
Email: nans cdco.pitkin.co.us
19. GOVERNMENTAL IMMUNITY
Notwithstanding any other provision to the contrary, nothing herein shall constitute a waiver, express or
implied, of any of the immunities, rights, benefits, protection, or other provisions of the Colorado
Governmental Immunity Act, §CRS 24-10-101, et seq., as amended. Liability for claims for injuries to
Page 11 of 16
persons or property arasmg from the negl~gence of the State of Colorado, its departments, instrtutions,
agencies, boards, officials, and employees is controlled and limited by the provisions of the Governmental
Immunity Act and the risk management statutes, CRS §24-30-1501, et seq., as amended.
20. LEGAL RESIDENT
This legal resident section (check oneJ ~ applres to or does not apply [] to this Grant. Grantee must confirm
that any individual natural person eighteen years of age or older is lawfully present in the United States
pursuant to CRS §24-76.5-101 et seq. when such individual appiies for public benefits provided under this
Grant by requiring the following:
A. Identification:
The applicant shall produce one of the following personal identifications:
i. A valid Colorado driver's license or a Colorado identification card, issued pursuant to article 2 of
title 42, C.R.S.; or
ii. A United States military card or a militsry dapendent's identification card; or
iii. A Unrted States Coast Guard Merchant Mariner card; ar
iv. A Native American tribal doeument.
B. Affidavit
The applicant shall execute an affidavit herein attached as Form 1, Affidavit of Legal Residency, stating:
i. That they are Umted States citizen or legal permanent resident; or
ii. That theV are otherwise lawfully present in the United States pursuant to federal law.
Z1. GENERAL PROVISIONS
A. Binding Effect
Except as otherwise provided herein, all provisions herein contained, including the benefits and burdens,
shall extend to and be binding upon the Parties' respective heirs, legal representatives, successors, and
assigns.
B. Modification and Amendment
This Grant is subject to such mod~fications or amendments as may be required by changes in Federal or
State law, or the~r implementing regulations. Any such required modification or amendments shall
automatically be mcorporated into and be made part of this Grant on the effective date of such change, as
if fully set forth herein. Except as specifically provided elsewhere herein, no modification or amendments
of this Grant shall be effective unless agreed by both Parties in a written amendment to this Grant,
properly executed and approved, the form and content of which are in accordance with State Law, Fiscal
Rules and Pol~cies.
C. Entire Understanding
This Grant represents the complete integration of all understandings between the Parties and all priar
representations and understandings, oral or written, are merged herein. No prior ar contemparaneous
addition, deletion, or other amendment hereto shall have any force or affect whatsoever, unless embodied
herein or as provided in the Modification subsection of this section.
D. Severability
Provided this Grant can be executed and performed in accardance with its intent, the provisions hereof are
severable and any provision declared invalid or inoperable for any reason shall not affect the validity of
any other provision hereof.
E. Counterparts
This Grant may be executed in multiple identical original counterparts, all of which shall constitute one
agreement.
F. Waiver
Waiver of any breach of a term, provision, or requirement of or any right or remedy under this Grant,
whether explicitly or by lack of enforcement, shall not be construed or deemed as a waiver of any
subsequent breach of such term, provision or requirement, or of any other term, provision, or requirement.
G. Assignment-Novation
Except as otherwise specifically provided in the Statement of Work, Exhibit B, Grantee's rights and
obligations hereunder are personal and may not be transfened, assigned or subcontracted, and novations
shall not occur, without the prior, written consent of the State. Any attempt at assignment, transfer,
Page 12 of 16
/ t~'
subcontractmg, or novations without such consent shall be void. All sub-grants/sub-grantees and
subcontracts/subcontractors approved by Grantee or the State shall be subject to the prov~sions hereof.
Grantee shall be solely responsible for all aspects of subcontracting arrangements and performance.
Grantee shall be solely responsible far all sub-grant and subcontracting arrangements, directions, and
performance, includmg, but not ]imited to, delivery of Goods and performance of Services. Grantee shall
require and ensure that each sub-grantee and subcontractor assents in writing to all of the provisions
hereof, including indemnifying the State as required under the Colorado Special Provisions, below herein.
H. Third Party Beneficiaries
Enforcement of this Grant and al] rights of action hereunder are reserved solely to the Parties. Any
services or benefits received by a th~rd party as a result of this Grant are incidental to the Grant, and do
not create any rights in or for such third party.
I. Survival of Certain Grant Terms
Notwithstanding anything herein to the contrary, provisions of this Grant, including without limitation
Exhibits and attachments hereto, requiring continued performance, compliance, or effect after termination
hereof, shall survive such termination and shall be enforceable by the Department if Grantee fails to
perform or comply as required.
J.Jurisdiction and Venue
All suits, actions, or proceedings related to this Grant shall be held in the State of Colorado and the
Parties herby agree that venue shall be proper in the City and County of Denver.
K. Captions
The captions and headings in this Grant are for convenience of reference only, and shall not be used to
interpret, define, or limit its provisions.
L. Federa( Fnnding-List of Setected Applicable Laws
Grantee at all times during the performance of this Grant shall comply with all applicable Federal and
State laws and their implementing regulations, currently in existence and as hereafter amended, including
without limitation those set forth on Exhibit A, Applicable Laws, attached hereto, which ]aws and
regulations are incorporated herein and made part hereo£ Grantee also shall require compliance with such
laws and regulations by subgrantees and subcontractors under subgrants and subcontracts permitted by
this Grant.
M. Order of Precedence
The provisions of this Grant shall govern the relationship of the Department and Grantee. In the event of
conflicts or inconsistencies between this Grant and its exhibits and attachments, such conflicts or
inconsistencies shall be resolved by reference to the documents in the following order of priority:
i. Section 22, Colorado Special Provisions
ii. Sections 1 through 21 of Grant Agreement
iii. Exhibit A, Applicable Laws
iv. Exhibit B, Statement of Work
Page 13 of 16
"Y
22. COLORADO SPECIAL PROVISIONS
These Special Provisions apply to all State contracts except where noted in italics.
1. CONTROLLER'S APPROVAL. CRS 24-30-202(1). This Grant shall not be deemed val~d until it
has been approved by the Colorado State Controller or designee.
2. FUND AVAILASILITY. CRS 24-30-202(5.5). Financial obligat~ons of the State payable after the
current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made
available.
3. INDEMNIFICATION. To the extent provided by law, Grantee shall indemnify, save, and hold
harmless the State, its emplayees and agents, against any and all clatms, damages, hability and court awards
~ncluding costs, expenses, and attorney fees and related costs, incurred as a result of any act or omission by
Grantee, or its employees, agents, subcontractors, or assignees pursuant to the terms of this Grant.
(Applicable Only to Intergovern»:ental ContractsJ No term or condition of this Grant shall be construed or
mterpreted as a waiver, e~press or implied, of any of the immunities, rights, benefits, protection, or other
prov~sions, of the Colorado Governmental Immunity Act, CRS 24-10-101 et seq., or the Federal Tort Claims
Act, 28 U.S.C 2671 et seq., as applicable, as now or hereafter amended.
4. INDEPENDENT CONTACTOR. 4 CCR 801-2. Grantee shall perform its duties hereunder as an
independent contractor and not as an employee. Neither Grantee nor any agent or employee of Grantee shall be
or shall be deemed to be an agent or employee of the State. Grantee shall pay when due all required employment
taxes and mcome taxes and local head taxes on any monies paid by the State pursuant to this Grant. Grantee
acknowledges that Grantee and its employees are not entitled to unemployment insurance benefits unless
Grantee or a third party provides such coverage and that the State does not pay for or otherwise provide such
coverage. Grantee shall have no author~zation, express or implied, to bind the State to any agreement, liability or
understanding, except as espressly set forth herein. Grantee shall provide and keep in force workers'
compensation (and provide proof of such insurance when requested by the State) and unemployment
compensation insurance in the amounts required by law and shall be solely responsible for its acts and those of
its employees and agents.
_5. NON-DISCItIMINATION. Grantee agrees to comply with the letter and the spint of all applicable
State and federal laws respecting discrimination and unfa~r employment practices.
6. CHOICE OF LAW. The laws of the State of Colorado, and rules and regulations issued pursuant
thereto, shall be applied in the interpretation, execution, and enforcement of this Grant. Any provision of this
Grant, whether or not incorporated herein by reference, which provides for arbitration by any extra judicial body
or person or which is otherwise in conflict with said ]aws, rules, and regulations shall be considered null and
void. Nothing contained in any provision incorparated herein by reference which purports to negate this or any
other special provision in whole or in part shall be valid or enforceable or available in any action at law, whether
by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this
provision will not invalidate the remainder of this Grant, to the extent that this Grant is capable of execution. At
all times during the performance of this Grant, Grantee shall strictly adhere to al] applicable federal and State
laws, rules, and regulations that have been ar may hereafter be established.
7. [Not Applicable to Intergovernmental Contraets] VENDOR OFFSET. CRS 24-30-202 (1) and 24-
30-202.4. The State Controller may withhold payment of certain debts owed to State agencies under the vendor
offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balances of tax,
accrued interest, or other charges specified in Article 21, Title 39, CRS; (c) unpaid loans due to the Student
Loan Division of the Department of Higher Education; (d) amounts required to be paid to the Unemployment
Compensation Fund; and (e) other unpaid debts owing to the State or its agencies, as a result of final agency
determination or reduced to judgrr~ent, as certified by the State Controller.
8. SOFTWARE PIRACY PROHIBITION. Governor's Executive Order D 002 00. No State or
other public funds payable under this Grant shall be used far the acquisition, operation, or maintenance of
computer software in violation of federa] copyright laws or applicable licensing restrictions. Grantee hereby
certifies that, for the term of this Grant and any extensions, Grantee has in place appropriate systems and
controls to prevent such improper use of public funds. If the State determines that Grantee is in violation of this
Page 14 of 16
~~
paragraph, the State may exercise any remedy available at law or equity or under this Grant, includmg, without
limitahon, immediate termination of this Grant and any remedy consistent with federal copyright laws or
applicable licensing restrictions.
9. EMPLOYEE FINANCIAL INTEREST. CRS 24-18-201 and 24-50-507. The signatories aver that
to their Imowledge, no employee of the State has any personai or beneficial interest whatsoever in the service ar
property described in this Grant.
10. [Not Applicable to Intergovernmental Contracts]. ILLEGAL ALIENS - PUBLIC
CONTRACTS FOR SERVICES AND RESTRICTIONS ON PUBLIC BENEFITS. CRS 8-17.5-101 and
24-76.5-101. Grantee certifies that it shall comply with the provisions of CRS 8-17.5-101 et seq. Grantee shall
not knowingly employ or contract with an illegal alien to perform work under this Grant or enter into a
subcontract or subgrant with a subcontractor or subgrantee that fails to certify to Grantee that such subgrantee or
subconh-actor shall not knowingly employ or contract with an illegal alien to perform work under this Grant.
Grantee represents, warrants, and agrees that it (i) has verified that it does not employ any illegal aliens, through
participation in the Basic Pilot Employment Verification Program administered by the Social Security
AdminisYration and Department of Homeland Securiry, and (ii) otherwise shall comply with the requirements of
CRS 8-17.5-102(2)(b). Grantee shall comply with all reasonable requests made in the course of an investigation
under CRS 8-17.5-102 by the Colorado Department of Labor and Employment. Failure to comply with any
requirement of this provision ar CRS 8-17.5-101 et seq., shall be cause for terminahon for breach and Grantee
shall be liable for actual and consequential damages.
Grantee, if a natural person eighteen (18) years of age or older, hereby swears or affirms under penalty of
perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law,
(ii) shall comply with the provisions of CRS 24-76.5-101 et seq., and (iii) shall produce one form of
idenrification required by CRS 24-76.5-103 prior to the effective date of this Grant.
Revised October 25, 2006 Effective Date o£ Special Pcovisions: August 7, 2006
THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK
Page 15 of 16
THE PARTIF,S HERETO HAVE EXECUTED THIS GRANT
*Persons signing for Grantee hereby swear and affirm that they are authorized to act on Grantee's behalf
and acknowledge that the State is relying on their representations to that effect and accept personal
responsibility for any and all damages the State may incur for any errors in such representation.
GRANTEE: '~'~C DGtN STATE OF COLORADO
Name: v~C , '~ v~ ~~' BiII Ritter,.lr., GQVERNOR
Title: . •~ r {% ~ . ~ l
' ~
r
r ~ ' ~
~
~~
By: 'v` ~ ~J ~ V ,
v
By: ,~7
*Signahire Susan E. Kirkpatrick, E cutive Director
Colorado Dep rtm nt of Local Affairs
Date: ~~ r'~ ~
Date: v Y
Pre-A roved Form Contract Reviewer
\ ~,
!
gy: i ~,~-CL..
FL
Name of Pre-Approved Contract Reviewer
Colorado Department of Local Affairs
Date: O ~~~
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts (Grants). Th-s Contract
(Grant) is not valid until signed and dated below by the State Controller or delegate. Crantee is not
authorized to begin performance until such time. If Grantee begins performing prior thereto, the State of
Colorado is not ob~igated to pay Grantee Sor such performance or for any goods and/or services provided
hereunder.
STATE CONTROLLER
Leslie M. Shenefelt
By: c ,., e l~J Lf1..L _
Rose r' Auten, t Iler Delegate
Date: ~ 1O ~ Db'
Page 16 of 16
~U
CSBG: Award #L8CSBG35 Pitkin County
EXHIBIT A
APPLICABLE LAWS
Federal laws and regulations incorporated into this coutract include, without limitation:
1. Age Discrimination Act of 1975, 42 U.S.C. Sections 6101, et seq.
2. Age Discrimination in Employment Act of 1967, 29 U.S.C. 621-634
3. Americans with Disabilities Act of 1990 (ADA), 42 U.S.C. 12101, et seq.
4. Equal Pay Act of 1963, 29 U.S.C. 206(d)
5. Immigration Reform and Control Act of 1986, 8 U.S.C. 1324b
6. Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794
7. Title Vi of the Civil Rights Act of 1964, 42 U.S.C. 2000d
8. Title VII of the Civil Rights Act of 1964, 42 U.S.C. 2000e
9. Title IX of the Education Amendment of 1972, 20 U.S.C. 1681, et seq.
10. Section 24-34-302, et seq., Colorado Revised Statutes 1997, as amended
11. The applicable of the following:
11.1. Cost Principals for State, Local and Indian Tribal Governments (OMB Circular A-
87);
11?. Cost Principals for Education Institutions (OMB Circular A-21 };
1 i.3. Cost Principals for Non-Profit Organizations (OMB Circular A-122), and
11.4. Audits of States, Local Governments, and Non-Profit Organizations (OMB Circular
A-133).
12. Prohibition Against use of Federal Funds for Lobbying, 31 U.S.C. 1352
13. Privacy Act of 1974, 5 U.S.C. S 5529 and Regulations adopted thereunder
14. Drug Free Workplace Act
15. U.S. Department of Health & Human Services regulations:
15.1. Procedures of the Departmental Grant Appeals Board, 45 CFR Part 1 G;
15?. Claims Collection, 45 CFR Part 30;
15.3. Debarment and Suspension from Eligibility for Financial Assistance
(Nonprocurement), 45 CFR Part 76;
15.4. Nondiscrimination Under Programs Receiving Federal Assistance through the
Department of Health and Hwnan Services, Effectuation of Title VI of the Civil
Rights Act of 1964, 45 CFR Part 80;
15.5. Practice and Procedure far Hearings Under Part 80 of this Title, 45 CFR Part 81;
15.6. Nondiscrimination on the Basis of Handicap in Programs and Activities Receiving
Federal Financia] Assistance, 45 CFR Part 84;
15.7. Nondiscrimination on the Basis of Sex in Education Programs and Activities
Receiving or Benefiting from Federal Financial Assistance, 45 CFR Part 86;
15.8. Equal Treatment for Faifh-Based Organizations, 45 CFR Part 87;
15.9. Nondiscrimination on the Basis of Age in HHS Programs or Activities Receiving
Federa] Financial Assistance, 45 CFR Part 91;
15.10. New Restrictions on Lobbying, 45 CFR Part 93;
15.11. Block Grants, 45 CFR Part 96;
15.12. Consolidation of Grants to the Insular Areas, 45 CFR Part 97;
15.13. Intergovernment Reviw of Department of Health and Human Services Programs and
Activities, 45 CFR Part 100.
Page 1 of 2- E~chibit A- Applicable Laws
~
CSBG: Award #LBCSBG3S Pitkin County
EXHIBIT B- STATEMENT OF WORK
Community Services Block Grant
1. GENERAL DESCRIPTION OF THE PROJECT.
1.1. Project Description and Eligible Expenses
Pitkin County will provide services to low-income citizens through the Pitkin County Department of
Health and Human Services. The Grantee has identified emergency assistance needs to include
eviction prevention through rent payments, emergency lodging, energy emergency assistance,
emergency medica] care, mental health and substance abuse treatment, dental assistance, food, and
transportation assistance. The grant will pay for the identified emergency needs with the Grantee
providing copies of invoices or receipts for rent, transportation, bus vouchers, minor car repairs, fuel
receipts, mental health and substance abuse services, dental care, medical care, utility bills, food and
food vouchrers, and prescriphon costs will be provided for reimbursement.
The senior citizen component to the program inctudes assistance in financial planning, homemaker
services and minor home repairs. The CSBG program provides a portion of the salary and benefits for
homemakers, minor home repairs, and pays for the meals for the homeless in Day Center. Timesheets
identifying the portion of time spent on CSBG activit~es will be provided far reimbursement.
1.2. Results Oriented Management Accountability {ROMA)
The Community Services Block Grant (CSBG) Program is a national program that must demonstrate
ROMA. This is accomplished through the nine federal objectives, six national goals, and twelve
national indicators.
Pitkin County shall provide services meeting the following Federal Objectives: Emergency Services
and Linkages; National Indicators: 6.1 and 6.2; and National Goals: 6. Grantee's final report to the
Department shall reflect outcomes in accardance with the above federal ob~ectives, national indicatars,
and national goals. Any changes during the term of this Grant reyuires a public hearing, new
application and plan, and a modification of this agreement in accardance with §21(B) of the Grant.
1.3. Poverty Guidlines
Services will be provided only to those persons at or below 125% of poverty guidelines as follows:
. ........... . ............. ...... 2008 HHS Poverty Guidelines
__... _._
Poverty Level for E j
Persous ~ 48 Contiguous ~ 125% of ~
in Family or Household ~ States and D C ~
~ Poverty
,.._...__
1 _........ __.......
_..
$10,400 ~
_.......
___..
$13,000~
~__._.~~. ___.___
2 ._ . _~ _~__..
~__
14,000 ;
_._ . _~_..
17,500 ~
, _~........ . _
3 _. ... _
17,600 ~ _. _
22,000 ~
~---__. _._. __._.
4
..
_.._..__ _...._ ___ ~_
21 200 ~ ..------_.~.
26,500 ~
.
........ ..
r
__ _ __5- --____._ ..... ..... .........._. ....._.
. __._ _ 24,800 i _... ...
- 31.000~
' 6 28,400 ;
~ -
35,500 ~
,.. _.
7
---_~ _ .
32,000 ;
r 40,000~
r
__---._... _._._._
, 8 .--- .______~._
._
35,600 ~ _.._..____._ . .
44,500 ~
~. _..._ . ___..._.. _...
I For each add~tional
dd . _.._...._. ... ..__._.... ~.._
; ~
3 600 ~ _. ........., a
4,500 ~
person a
_. __._ . _. __..~ __ _ ._.... i
Page 1 of 3- Exhibit B- Statement of Work
3
SOl`RC'F.: PcJcral Registcr, Vul. 73, Nu. I5, January 23, 200A, pp. 3971 3972
2. DEFINITIONS:
2.1. List specialized terms used in the SOW, if any:
Tripartite Board refers to the requirement by the CSBG Act of 1998, §676B that grantees receiving
funds have a board comprised of: 1/3 elected public officials or their representatives, 1/3 low-income
individuals or their representatives, and 1/3 members of business, industry, labor, religious, law
enforcement, education ar other ma}or group of interest in the community served.
2.2. List abbreviations used m the SOW, if any: NONE
3. DELIVERABLES:
3.1. Grantee shall submit the following reports to the Department using the state-provided forms:
Report Period Report Type Due Date
March through June Financial Status July 31, 2008
July through September Financial Status October 31, 2008
October through December Financial Status January 31, 2009
January through February Financial Status March 31, 2009
March through August (six month) Program September 30, 2008
Final Report Program March 31, 2009
3.2. Insert any other deliverables as applicable to this grant. NONE.
4. PERSONNEL:
41. Key Personnel
4.1.1.Responsible Administrator. Grantee's performance hereunder shall be under the direct
supervision of Nancy N. Sundeen, an employee or agent of Grantee, who is hereby designated as
the responsible administrator of this project.
41.2.Other Key Personnel: Connie Garofolo, Pitkin County Department of Health and Human
Services is the designated financial contact person.
41.3.Replacement. Grantee shall immediately notify the Department if any key personnel cease to
serve. Provided there is a good-faith reason for the change, if Grantee wishes to replace its key
personnel, it shall notify the Department and seek its approval, which shall be at the DepartmenYs
sole discretion, as the Deparhnent issued this Grant in part reliance on Grantee's representations
regardmg Key Personnel. Such notice shall specify why the change is necessary, who the
proposed replacement is, what their qualifications are, and when the change will take effect.
Anytime key personnel cease to serve, the Department, in its sole discretion, may direct Grantee to
suspend work on the Project until such time as their replacements are approved. All notices sent
under this subsecrion shall be sent in accordance with § 18 of the Grant.
4.2. Level of Expertise: Not Applicable
5. TESTING AND ACCEPTANCE CRITERIA:.
The Department shali evaluate this Project through review of Grantee submitted financial and program
reports. The Department may also conduct on-site monitoring to determine whether the Grantee met the
performance goals, administrative standards, financial management and other requirements of the CSBG
Act and this Grant. The Department will inform grantee in advance of such monitoring.
6. PAYMENT:
6.1. Payment Schedule:
Grantee shall submit a request for payment, at a mmimum, quarterly. All requests shall be for eligible
expenses, as described m detail in § 1 of this Exhibit, using the state-provided form and accompanied by
supporting documentation equal to 100% of reimbursement request.
Page 2 of 3- E~ibit B Statement of Work
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6.2. Remittance Address. If mailed, payments shall be remitted to the followmg address unless changed in
accordance with § 18 of the Grant:
Pitkin Count
Department of Health and Human Serviees
04050 Castle Creek Road, Suite 7
Aspen, CO 81611
7. ADMINISTRATIVE REQUIREMENTS:
Only Subsections 7.1, 7.2, '1.4 and 7.5 of the sections l~sted below are applicable to this Grant.
7.1. Grantee ~s expected to maintain records in accordance with § 11 of the Grant.
7.2. The tripartite board is to meet a minimum of twice annually with minutes of each meeting provtded to
the Department within 30 days of the board meeting.
7.3. The grantee shall monitor subgrantees, if any, at least once during the term of this ~-ant agreement.
Documentation of monitoring results will be forwarded to the Department.
7.4. Attendance at webfnars and trainmgs conducted by the state to enhance the administration of the CSBG
program is required. Grantee will be notif3ed of all such training at least 30 days in advance .
7.5. The grantee shall inform the Department no later than January 31, 2009 of the status of the grant and
of any potentia] of carryover funds.
7.6. The grantee shall inform the Department no later than 30 days prior to the Termination Date of the
status of the Grant Funds and any potential unexpended balance.
7.7. Insert other requirements as applicable to this ~-ant. NONE.
8. PROJECT BUDGET:
Project Activities Total Pro~ect Costs
Payments made in accordance with eligible expenses as outlined
in §1 of this Exhibit. No other expenses are eligible.
$11,630.00
TOTAL $11,630.00
Page 3 of 3 Exhibit B- Statement of Work
FORM 1
AFFIDAVIT OF LEGAL RESIDENCY
I, , swear or affirm under penalty of perjury under the
laws of the State of Colorado that (check one):
^ I am a United States citizen, or
^ I am a Permanent Resident of the United States, or
^ I am lawfully present in the United States pursuant to Federal law.
I understand that this sworn statement is required by law because I have applied for a public benefit or
I am a sole proprietor entering into a contract or purchase arder with the State of Colorado. I
Lmderstand that state law requires me to provide proof that I am lawfully present in the United States
prior to receipt of this public benefit or prior to entering into a contract with the State. I further
acknowledge that making a false, fictitious, or fraudulent statement or representation in this sworn
affidavit is punishable tmder the criminal laws of Colorado as perjury in the second degree under CRS
~ 18-8-503 and it shall constitute a separate criminal offense each time a public benefit is fraudulently
received.
Signature
Date
Page 1 of 1- Form 1- Affidavit of Legal Residency
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