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HomeMy WebLinkAboutpitkin.planning.273521400005 (3)DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determinafion for the Hearing OfScer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat copies (llxl'n '- PARCEI. 1O: 2735-214-00-005 ~pATE NCYD;, 1/8/2008 -. ;; ~,!{~~$~~r-, ,{„"J~~'(,p~ SP001-OS . ..; .. .. :.; CAGE ~ ~' ,Apple Computer Photo Shoot Temporary Commercial Use/Special Event P ~ ~ ~ PLNR: Valerie MacDonald PttO.i AgLMi. T- Lazy 7 ~OW#dAPP; Aspen Productions AOR~ CISfL~ t~HN; aspenproduGion REP Aspen ProduGions '~, PO Box 8862 ~ ' C( ,Aspen, CO 81612 ',~~ 9251031 ~~ FEES DUE $463 FED RCYD $463 #24279 ~' . , Ai.ld)CATECt H~ 3 ~~~ bi p(llE:~ ' , M'tIG OAtE REY BOGY . ' PH' NOTICE OA7E OF'PIN#1: AC11WOc 1 rzerzooa ~~ Administr nno~-°, 1 BOCC CteSG: ' ,~~ BOCC Orrk: RED .4R ~O X9-(~ I Z~~Oa ~ PY: ~"~""..~~____..._.... HR6OPF: ~W CLOSIrD: vz6rzooe BY: bj H41AtDEX: ~` ' ~ ~ ~ ~, ~ ~ ~ ' ApMBN: , 006-2008 PIJIT'RE44ROED~ PtAT(~C,PO):~W~~ AI7IIAiNiN%: ~~~ tRtAPPROVAI.DATE:~ VR'EXPS:~ CASE TYP:' Temporary Use Permit CAgE 7YPfi: CASETYP2; Special Event Penni[-Minor Cq$E7ypg;~ , CAGE 1'YPS: CASE 7YPT; CASE1'YP4~ ~eSaannW: ~ i/2s/os ADMINISTRATIVE DECISION BY THE COMMUNITY DEVELOPMENT DIRECTOR OF PITHIN COUNTY, COLORADO, APPROVING A TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT FOR THE APPLE COMPUTER PHOTO SHOOT Administrative Decision No.~Q-2008 RECITALS Pursuant to Subsection 4-30-50(i) of the Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a Temporary Commercial Use/Special Event Permit for commercial activities or special events. Aspen Productions (hereafter, the "Applicant") has applied to the Director for approval of a Temporary Commercial Use/Special Event Permit to conduct a photo shoot for Apple Computers. The shooting will be done on January 29th in the Ashcroft Area at the Pine Creek Cookhouse, on January 30th at the T Lazy 7 Ranch and on Maroon Creek Road toward the Maroon Bells, and January 31St at Aspen and Buttermilk Mountain, February 1St will be a weather day. The photo shoot will be from 6 A.M. to 6 P.M. and the crew will consist of 20 people. The Pitkin County Sheriffs Office, the Aspen Fire Department, Road and Bridge, the U.S. Forest Service, and the Emergency Management Department have all approved this event. County Risk Management has received and approved a Certificate of Insurance covering this event and naming the County as an Additional Insured. 4. The Director finds that, to the extent applicable, the application complies with the standards in Subsection 4-30-50(i) of the Land Use Code. THE DIRECTOR HEREBY APPROVES the Temporary Commercial Use/Special Event Permit for the Apple Computer photo shoot, subject to Applicant's compliance with each of the following conditions: The Applicant shall adhere to all material representations made in, or in connection with, the application. 2. The Applicant shall have people or signage on either side of a photo shoot alerting recreational users of their presence. 3. All crew members that are in avalanche hazard areas shall have avalanche beacons and all related rescue equipment. 4. The Applicant shall have radios in areas where cell phones don't work. 5. The Applicant shall have a backcountry guide and medic with them. d~ Z 6. The Applicant shall remove all trash from the photo shoot. 7. No emergency access shall be blocked. Maroon Creek Road and Castle Creek Road shall not be blocked at any time. 8. Failure to comply with the conditions of approval may result in revocation of this permit. APPROVED this 28~ day of~(r,~-~--,„~, 2008. Cind du en Community Development Director PID#2735-214-00-005 P001-08 z PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION Please answer the following questions in detail. If an item does not pertain to your activity/event, please mark it °N/A." (~y~~ure'-r5 1. Name of evenUactivity: Ai'i~G ~ ~'yoro s aoo T_.ta xJ„ `7 i~FlivCa/ ^S yoW'~sLO.d r9-.v /b..-re-c•h•u~ 2. Location of eventactivity: i/Jnnoo,~/ ~~~/s ox ,c.~rT C[/'~ 3. Type of eventactivity (parade, assembly, sporting event, filming, etc.): r~F/oro s your If the evenUactivity involves movement (e.g., parade, foot race), describe the route, including starting and dispersal locations, and attach a map. 4. Name of applicant (sponsoring organization/event coordinator): ,~>'s ,~r ?~,ocuc noes Address: Y'o r~ox iJBtuZ ,~~ y C'o B/~~z. v Phone(s): 970. 9a~. /o~/ E-mall: ~tc.,.i,~ind/rnr~NSLd:rJcec.l,o~t- i Name and title of person primarily responsible for oversight of eventactivity: -~1E.t< .(.oy a Address: `~ Phone(s): S a..x ~ ,4f3 vc/C Cell phone, radio frequency or other means of contact during the evenUactivity: 5. Date(s) of eventactivity: /~a5- ~~ ~o Starting time(s): ~ 9r% /1~~.ox Ending time(s): nor,-L a~~/o r 6. Number of people involved (including participants, staff (including volunteers), and spectators): n'lex a?o If you will be using volunteers, what type of advance training will they be receiving and when? //O IIO ~Uiv YPQr~ S 7. Will you provide notification of the evenUactivity to the public and/or to adjacent/affected f ~/- property owners? ~ If YES, describe who you will notify, when, and how: / ~'~j ~ rye ~ rQ~ e'Z n/ Gu/N e`15 y~a f- uJ,1~~ ,dr ;,(,(c rr o' ~t7 / ~~'~~ Sdrr~L ~ccSr.VQILOeO Gt~l~/,,/Cl[PNE-C~/oI LL~i.t STO /i4 C+l{ Mid N7 rS y00Y /1T. S/~ r~i,G1 ~ /S y+(,y C'!2S G /.(/2 u/~ ~/ .. .. ~O~Z O~ C~UU.~ISc l/U /~~~~J ~vir7, 8. Are you planning to erect temporary structures or tents? If so, describe location, size, purpose, and if they will be heated/air conditioned: NO Temporary structures shall conform to any and all applicable building codes and other County regulations. The applicant shall obtain any required building permits from the County Building Department. If a tent is to be erected, the Fire Marshal shall be contacted to complete a life safety inspection prior to the event. Do you require electricity; if so, what is the source of your electric power? S irv r~ir hFiv[ ~ ~~r~/r rb~r3~ ~.~e.vz~amiZ Temporary electric power connection(s) shall conform to any and all applicable electrical codes and other County regulations. The applicant shall obtain any required electrical permits from the County Building Department. 10. Will there be amplified sound, music, or fireworks? If YES, please describe: If fireworks are planned, the applicant shall obtain approval and a permit from the applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on Noise Abatement (Code Title 6, Chapter 6.36). 11. Will any food be sold? NJ If YES, the applicant will be required to submit an Event Information Application to County Environmental Health. Applicant may also be required to submit an Event Coordinators Application and, in connection with its food vending, applicant shall submit, or require each of its independent caterers to submit, a Special Event Food Service Application to County Environmental Health. 12. Will you be providing portable toilets and/or hand-washing stations? ~Yi7 If so, where dill they be located and how many will be provided? NaT .ve~dod. ~Jt c„uy/ Describe the types, number and location of trash/recycle containers to be provided: _ we ul,:r fa fse a // o.~ o~ nas.~ ,ou r ~~ m ~~.o Trash/recycle containers and toilets/hand-washing stations must be removed within 24 hours of the event/activity. Name, title, address, e-mail~nd telephone number(s) of person responsible for clean up: ~~rriF .~.o,va .Cor.a~n~n/ s~a:~RacrL 9/7. c93'7.~S~7b 13. Will beer, wine, or other alcoholic beverages be dispensed at your event? If YES, complete Attachment D and contact the County Clerk & Recorders Office to determine if you need to obtain a State of Colorado Special Event Liquor License Permit. 2 ~~~U~2 14. Are you requesting use of any County properties (e.g., parks, trails)? Jr/~ If YES, please specify: The County may require applicant to post financial security to ensure restoration/revegetation of County property. 15. Are you requesting road closures? //~ If YES, please include date(s) and times: Road From To ,Date Road From To .Date If road closures are approved, the permittee will be required to publish notice of the closures in local daily newspapers at least 2 days prior to the closures. 16. If you do not require road closures, will your evenUactivity use any public or private roads? ~If YES, describe: A,v~ i~.oads xAat ~.oe ,n;_3 KT 3~ oN - ~i: ASµt (u.(.Y v 17. Where will you provide parking? Q // o~;ki~i/Q ~~~~~~T~ Number of spaces available at each location: c~ • Ju~i /at o.~ r/~Nrc%ea /~ A'IO7DrZ HGMO 3 Su3UJ7B 9N5 / Stlf3taJYc( Dur~RC.L / r~Ai~. it.dc fa/~VL NO ~~~>~ T ,/p/SS pN ~hS yS HG~T, Describe any arrangements made for towing illegally parked vehicles: Nor Needed 18. Will shuttle service be provided? ~[~ If YES, describe shuttle service (including hours of operation) and methods to be used to encourage use of public transit: NOr ,~/tede~ T ~~ 19. Describe traffic control measures to be instituted: NoT Nw'P d -_---- 20. How many personnel will be provided for security, and traffic and parking control? „~O Nt F dr ~ __---~ Identify any subcontracted security and traffic/parking control service providers (name, address, contact person, telephone number(s), and e-mail): /VONG Law enforcement services will be charged out at the current houdy rate established by the Sheriff's Department and ONLY if resources permit. The Sheriff reserves the right to place officers and staff at the event, at the permittee's expense, if deemed necessary in the interest of public safety. For further information, contact the Sheriffs Office. 21. How many and what size vehicles and equipment do you plan to use to stage the 3 000003 event/activity? Please provide the location for staging of all vehicles and equipment. SEA /err. Ado~no~,~C .~,~,=r~ crirr=- 22. 23. Are you planning to use fixed wing or rotor wing aircraft for any aspect of the event/activity? If YES, please describe: ,,---,_~ ALL APPLICANTS: Please complete the attached Safety and Operations Plan or provide a separate document containing all of the required information (see Attachment ~. A Safety and Operations Plan is required for planned everrts/activities because the emergency service infrastructure is funded by the Pitkin County taxpayers to offset unplanned events that pose a threat to life and property. As a result, any demand for services generated by a planned event/activity should be alleviated ahead of time by the event sponsor or organizer. The posting of financial security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriffs Office upon review of the Safety and Operations Plan. Describe any special requirements or aspects of your evenUactivity that have not been covered above: I certify that I am an authorized representative of the applicant, As ~e.~ ~rlod~7~.bN5 ~ ~y~:M c`! nc/~s:,~: ?„moo and have the power to execute this application on behalf of the above- named organization. All of the above statements are true to the best of my knowledge, information and belief. I acknowledge that any Temporary Commercial Use/Special Event Permit that I receive shall be subject to the following terms and conditions, in addition to those specified in the Administrative Determination/BOCC Resolution granting the permit: A. The County may revoke a Temporary Commercial Use/Special Event Permit prior to or during the event if the permittee violates any of the conditions of the permit. B. The County may require the permittee to participate in a post-event debriefing with referral agencies, affected citizens and other interested/involved parties to address issues that arose during the event. C. The County may require the permittee to post financial security to ensure compliance with any of the conditions of the permit. D. If a major incident or emergency occurs in the County during the event, the Sheriff reserves the right to remove any and all emergency medical, fire and law resources from the event. 4 OODU04 E. The permittee shall adhere to. Print Na meetings. i' .--- Signature of uthorized Representative of Applicant representations made in the application and in public Lip ~/d.~ T i".or~i/t' t ~7 Title Address ~~ ~ i2 000005 From: Vdanda At: Tom G Pidcartl & Co., Inc. FaxID: To: PITKIN COUNTY TREASURER Date: 1/4x008 01:34 PM Page: 1 of 2 CERTIFICATE OF LIABILITY INSURANCE OPID Y onTE I"Naom~wl ACORD _ ERICPRl O1 09/08 PROWLER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERB NO RIGFIT8 UPON THE CERTIFICATE Toaf C. Pickard 6 Co. , Iac. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 820 Pacific Coast Hay ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Hermosa Beach CA 90254 Phoae: 310-379-7768 Fax:310-318-9640 INSURERS AFFORDING COVERAGE NAIL I{ INSt1R® INSURER A' St. Paul Travelers INSURER a eireman~ s Fund iasur aace 8rickaon Productions, lac. _ _ _ _ INSLwERC ~~~ 2 Liberty Street INSURERD Petaluma CA 94952 ----- --- INSLIRER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAYS BEEN ISSLm TO THE INSLRED NAMED ABOVE FOR 1HE POLICY PERIOD INDICATED. NOTWTRiSTANDING ANY REOUIREMENi TERM OR CONDITION OF PM' CONTRACTOR OTHER DOCLMENT W ITH RESPECT TO WHICH THIS CERTIFICATE MAY EE ISSUED OP MAY PERTAIN THE INSUPANCE P,FFORDED BY 1HE POLICIES DESCRIBED HEREIN IS SLBJECT TO RLL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REIXICED BY PAID CLAIMS. LTR S TYPE OF IN9l1RANCE POLICY NU.BER Dpi {y,{pryryl ~~ (~~~. LrN(B __ GENEIUL LNBILITY EACH OCCURFENCE f S,000,OOO A X GoMMERDIAL r,Fr~RAt uASIUTY CR06117094 09/16/07 09/16/08 PREMISES (Ee occurencel 550,000 CLAIMS McDE ~ OCCUR MED EXP (Any orn parson) 5 5 , OOO PERSONAL &PDV INJURY $1,000,OOD GENERPL AGGREGATE i 2, OOO, OOO _ _ GErv'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMPIOP AGG 11,000,000 I POLICY ~~ LOf AUT OMOSLE LUIBLRY COMBINED SINGLE LIMA j B ANY ADro ALC80732986 09/17/07 09/17/08 fea xaEer{) _ Au owNED Autos BODILY INJURY sCFEOULEO AlIr05 (Pef person) f X HIRED NJTOS BODILY INJLWY { X NOROwNED PLTOS (Per(Per ecedenq I PPOPER rt onNacE - (Par ecrvdeN) f2,000,000 GARAGE LIABILffY IWTOONLT-FA ACCIDEM { PNY AUTO OTHFJt 1liMi EA ACC { NJTO ONLY AGG { EXCESSAS/aREL1A LWSM1r1Y EACH OCCLNREI~E i OCCUP ~ CIAIMS MPDE AGGREGATE i i DFDUCtIBLE i RETENTION i j WORKERS COMPENSATION AND EMPLOYERS LwmLm X TORY LIMITS ER A ANV PROPRIETORAArtiTEPoEXECUrIVE N8C80954565 09 /17/07 09/17/08 EL. EACH ACCIDENT f 1,OD0,000 OFFICERIMEMBER EXCLUDED'/ If yes desalbe antler E.L DISEASE-EA Eh~LOYEE S 1,000,000 SPECIAL PROVISIONS Cebw E.L DISEASE-POLICY LIMIT f 1,000,000 OTHER DESCRPfgN Oi OPERAT 91 LOCATIONBIVBIKT.ESI E%CLU910N8 ADDED 6Y 18PEOML PI{DVISION9 CERTIPICATE HOLDBR IS NAMED AS A[d ADDITIONAL IIT8LR2ID, SUT ONLY AS R83PHQP8 TO {-r.arva AgiSING OUT OF TH8 NBCD'.IOHNCB OT TH8 NAMBD INSURT.D. PITRCDl &al1D ANV DF THE ABOVE DE9CRBW POLICES RE CANCELLED BEFORE INE EIIPPATIDN DATE TIEREOF,THE ISSUNG aS1A{ER WLL ENDEAVOR TO IIAL 30 _DAYS WRRTEN NOTICE TO THE CERT~K:ATE HOLDER NAIEO TO THE LBT, a11T FALURE TO 0080 BIIKL PITHIN COUNTY TAF.7fSVR8R 530 8 . MAIN STREBT, 3RD FLOOR uFOBE ND oeLlraTNrl DR LMBLrrr DF ANY Kra uPaN TIE uauael, RB AGe{TB DR ASPBN CO 81611 REPRESENTATn'EB (_ FA P _.. ~ `/ ~~J` Q~ ATTACHMENT A SAFETY AND OPERATIONS PLAN REQUIREMENTS The purpose of this part of your application process is to promote public safety in the conduct of special events in Pitkin County. Please provide the following information as it applies to your event. Note that some questions will not be applicable, or appropriate, given the nature and/or scale of your event. Contact the Public Safety Council for additional information or direction regarding these requirements. • Is this acorporate-sponsored event for profit? ~ or a non-profit event? ^ (Check one.) The following statements assess the level of risk to the participanUcitizens of the County by the event and its potential to affect normal public safety resources. (Check appropriate boxes.) ^ YES ~NO A) Does the event pose risks to the individual participants and public safety? ^ YES 6}' NO B) Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public safety resources? If either A or B were answered YES, then the applicant may be required to post financial security with the Sheriffs Office. All participants of an event are encouraged to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs of an emergency through the Colorado Department of Local Affairs-DOLA Grant. The Safety and Operations Plan can be written in outline format. It should: Outline, in detail, all of the activities, risks, or other safety issues associated with staging or participating in your event. 2. Outline, in detail, the safety measures you will have in place for the event: A. Name the single point of contact public safety officials will be in communication with at all times during the event. List all means of communication and numbers/frequencies (e.g., cell phone, radio). Where will this individual be located during the event? B. Who has overall responsibility for the safety of the event? C. Describe (bullet topics) your safety briefing for event staff. D. Outline, in detail, your safety preplans. 1) Is yourwritten safiety/security plan developed and distributed? Please provide a copy. It should address the following items: a) Dispatch procedures for your internal emergency response re,$qurces. Drawings (flow chart) may be helpful. b) Requests for assistance procedures. ~~ ,: ~. Submitted 1 /4/08 Aspen Productions: 970.925.1031 office Additional information for: Apple Computer Photo Shoot Safety Operation Plan Crew Size: Approx Max: 20 people 1{ y ?~I` Dates: Shoot Days: 1 /29/08 - 1 /OS (Tuesday -Friday) with Weather Day's of 2 8 2/3/08 (Saturday & Sunday) This particular shoot requires "blue s~kys" for all of our shots, thus we have 2 weather days. SAFETY & OPERATION PLAN: • The areas that we will be shooting the photo shoot ore: ~ ~ `~ *T Lazy 7 Ranch `Maroon Bells (Lower Elevations Only) `Buttermilk Mountain (Tiehack) or Snowmass Mountain or Aspen Mountain (Lill 1 A) `Pine Creek Cookhouse / Ashcroff `Aspen Town At this point we are also filing a permit with the Forest Service & well as contacting Katherine Koch with the city of Aspen for a permit for shooting in town. Once we hear back from the Ski Company we will let you know what mountain they prefer us to be on, our guess is they might prefer Buttermilk -Tiehack area. We also just got hired today to scout additional possibilities in Aspen Town. Once those areas are finalized & we of course will obtain permission from the business Owners - we will fax you all appropriate property releases. As soon as we finalize all locations we will send you any applicable information. In the meantime we wanted to submit this application to you as soon as possible. We understand that as soon as the shoot is "officially scheduled" we will notify you of where we propose to shoot what days so that the Sheriff's Dept. is aware of our exactlocation. UOOUO~ Submitted 1 /4/08 Also we understand that the areas we will be shooting -specifically Ashcroft & the Bells are still open to hikers & cross country skiers. As safety we will position people on either ends of the road while we are shooting to make them aware of our presence. We will not be blocking any traffic in any of the areas we will be in. The areas that we would like to shoot at currently have no avalanche issues but as safety we will have with us aback-country guide -Our guide is a "wilderness first responder" & medic. He will of course have a full first aid kit as well as oxygen tanks with him. We will also hope to have with us: Rick Dean -another registered wilderness first responder & the longest active member of Mountain Rescue. Rick Dean will have a radio with him so when we are in the Maroon Bells or in areas where cell phones do not work we can communicate with someone in the event of an emergency. Point of contact Person: Jere 970.925.1031 (Locations Manager) 917.837.7356 m Liz 917.837.0508 m *Either Jere or Liz will be present on location during the entire event. Overall Responsibility for the safety of the event is: Aspen Productions • Descrlptfon of event: A photo shoot for Apple Computers featuring a family of 4 enjoying various winter activities ie: skiing, cross country skiing, snowball fights, playing in the snow with a dog, drinking hot chocolate around a campfire etc.. • In the event of a medical emergency -our first responder will stabilize the individual / apply appropriate care & seek further assistance if needed from outside help. In the event of an emergency & someone does need to be rushed to the hospital we will have a Suburban standing by to take them to the hospital. We will also have a hard line or radio available to use to call 911. ADDITIONAL INFORMATION REGARDING PARKING 8 VEHICLES• T - LOZy 7 Ranch: When shooting at the ranch we will park completely on ranch property. Buttermilk Mtn or Snowmass /Aspen Ski Co: When shooting on Buttermilk or Snowmass all of our vehicles will be staged in their parking lot at the base of the mountain. Aspen TOWn: Parking needs to be coordinated with the city of Aspen & we will start that process next week once we know exactly what areas our photographer might want to shoot at. UODU09 ATTACHMENT D Complete if liquor will be served at your event. A State of Colorado Special Event Liquor License Permit (if required) must be applied for with the County Clerk's Office. This permit process takes 30 days and is ONLY issued to incorporated, non-profit organizations. Proof of Liquor Liability insurance, with a $1,000,000 limit, must be provided. Please indicate Yes/No to the following questions if liquor is to be served at the event. Will there be: YES NO a. Non-transferable Legal Age Identification bracelets? _ b. TIPS (server) training for bartenders and caterers? c. A designated "Family Friendly' seating area? d. Inclusion of Tipsy Taxi in the planning of event? e. Provision of alternatives to alcohol; free non-alcoholic drinks for designated drivers? _ f. Free water and ice available? _ g. Cessation of alcohol service at predetermined point prior to the end of the event? What time? _ h. Food available at all times? _ i. Training of security staff and volunteers on friendly intervention? _ j. Prohibition of use of alcohol or drugs by staff and volunteers while on duty? k. A designated smoking area? I. A designated medical detox area on-site? _ m. Other: 000010 -06~ SRN-9-2Lf[t8 06:29 FROM: 41D-995-1949 70:9205439 P.3 AS~EN RODUCTIONS ~ ~A~ ~ ~/./,~/C r/ PROPERTY RELEASE // ~,L+.K / \PQ./ DATE: / B/O~ Y ._~ JOB NAME; ~~»b C'csn~c/T ¢' S JOB #: 70 -Y B This h ro confirm our entire agreement covering our use of your property whkh Is located, and is described as follows: LoeaHon dsscdpflon and dates of use IfrC K r 1 ['L7i~ ~JOUSc -s / ~.Z ~ ~ a rde-t of FI~yC':/ SNOOP ~~%__3.030 ~//. ~~ ,o~L °r~d /.O~ 2. rermisslon: you confirm so us that we have your permission to photograph the above described location, (including any signs, displays, names and the like appearing fhereoni for use in a film shoo) involving 8 specifically Gmifed to the product Aaole Comoufers .You also agree the) we are free to make any and all photographic scenes That we may desire, and that we, our clients, and lhek respective successors, Ikensees, nominees and assigns, can use these photographic scenes or any print solely in connection wffh this film shoot. 3. OwnenNp and Permits: You hereby warrant that you era the owners and or agents of this property and that you are fully aulhoraed io grant us fhe permission and rights slated herein and to use the property for the purposes granted herein. 4. Condition: We agree Ihat we will leave said premises in as good condition and broom clean as when we received it from you for our use. 5. Insurance: We are fully insured and agree fo indemnify you from and against any and afl loss and liability incuned by you or Imposed upon you d'uectly resulting from Injury fo or death of any person appearing on said property directly resulting from negligence In connection wffh our use of said property. 6. lqulpment and Crew: You understand that we will hove with us on the daylsf f+g °KR'' of photography our shooting crew, talent and all of the attendant cameras, lights and other photographic equipment. There will be approximately 24 people. 7. Schedule and Weather. We will be at your property on ~-~/Z If any of our use of your property is based upon an exterior portion of the properly, and if ii should rain or the weather is otherwise inclement, and prevents us from doing our photography, then tl is agreed char we shall have the rights to reschedule use of your property in advance on a mutually agreeable day in fhe Immediate lufure without any additional tees. B. Pee /Payment: The fee that will be paid fo you on the day of the shoot for allowing us to film at your location is _7a,o/ Payments are due only for days'we use the property. Agreed and Ae5 led Verydfuly Youn, ,i i7.'J x ~. x G ~ sign ~~,C` ...,---.. X- " ~ ( ~C~h Jere Long / Localbn Manager print OOOOi1 JRN-9-2008 06:29 FROM: 410-895-1949 70:9205439 JOIi-Va-LVVU ~UL VJ~GG 111 fill L.1'I UN IiN VVlir nui 1'fm nv. uiu.rvviw~ JWV-8-20W 01157 FI201Mr 418-895-1999 70:3007056 A$~EN rvooucTloNs ,Pn-,v , ~' ~•+i.vOJ JOB NA MI: Nrjr4 _ -r---.... JOB N: w. asr~ P.2 P.2, V` This b to ca11Nm ow mike agreement coverhg ow use of your propery Whkh i localed~ antl b descAbrW as follows: I . locaeen derCdpeon and doses al uts_. _1 '~ •Y r ~ L ~ ~~ v~ siawca~Y i/„y /u!~ ,L~o' Td' <.c i nr.. .'~~-'aL-... ,.a/.. .. r A S .r/, /. r' ~2 hmnlsdm: You confrm to ui that we hovo Vow Permission to pnetoproph the above dasCl~ed r'~~'''"" teeallon, l'ncludha anY sign6 dbplays, MmeCt ~~ ~moPsepr You oeso o9m~ sMS we arashne 1 J~ ~ x Invalvhp d speGficaNy Amiled to the prodv to makm eny and ell pholo9rephie lesll@r Thal we rMY desYS. qnd Ihtll we, puf Clienh, and that respective successors. icenwas, nominees and orslgm, can use Iheze pholograpnk scenes or any pdnf solely h eonrseellon wile Ihb tlm meal. 9. OwnessMp and ~ermll>; You heresy wonont Ihal you ore the owners and a agentf of ihb properly and Ihot you roe wBy authortred to gran) us the parmfstian 4ntl rights datod hnnin antl fa vse file psoperiy to the purposes gronlad Mrein ~. CendXlon: we edree Ihol wp wiq Have snks premises to os good condllon and broom dean as when we receHod it Mom Yoe for our use. labtawered by Y lu la Impaod upon y uldi9cllynre/sul}f~rlg ham n)urv p a aai^ oo ~Y p~ appearing M said property dheClly resulting hom nepN9ence In r•a+nnesbn wnh our use of said praPMty. 6. equrpm.nf and Greer: Yeu rsstlordnnd Ihai w0 wW have Wiih us on the dayts) q'Sr.rAC of phataorophy Ow fhoafing GeW~ talent and all of file allee~ eel cameras, sghh and other photOgfasd~BUalp1^enl.lFlerewillpeapprosimoletyZ4P p 7. SehedW aa0 WOe1Mr: wo WYI Drs as yaw seuperlY on _" r - n env at ow use of yaw ' propely b based upon on exterbr portion al the ProPer1Y. and Y it dloukl rah W the weather b otherwise tnclemenl, and prevenh us Mom aoing ow pholopraphy. then fl h agreetl ifrol we shoe hovo the riyhss to reschedule use a your properly h advance on o IYnduoey agreeable day In Iha Immedlale fulwa without eny addltianoifees. 8. Yse / s'a The /eB Ihot wg bb paid to you on the tloy of she spool for alowhg us so Nm al you bca n is Payments are due only for tloys w® uze the properly Agreed and a d '' Ver~r YruN YaYn, . 7 ~ 'n {~ ` 1VL> Jere Long / LaCOfpn Manager pal ~Q ~! ~µ4r.1p~V"'_ 1~rP~ ~t i ~QnM G~ M, `3r 000012 JqN-11-2008 Be:4~ FRDht: .1Ftl t-_ _cti~Jr~,~«~~.~ t~~r ~;..~ ~%~ r ~ C~cb.r.~ci..e, 410-895-1949 T0:92©5439 ROO UGTION$ PRpPEETr eElEASE ... ~~~ /1S ti~Z'~~~= ~ oA,E: 'l 808 JOB NAME; 9 1 J00 N. 7~ this b fo cOnlim ov entire agree menl co rermg ear use of your properly whkh Is located, and b desalbetl es follows. P.2 .~i~~ ---1.Jneaflon drrsulptlorwaeLdoles of use~iPaK ,~Pa ~ ivya~.t~a~v~-_- - K ~.rt a~tt ~cu-c+-.~S sa -SYIw~ %a9%so r~3 r^ "r~i pJpe nse~_~o~ S.MO~a+~ T.wd. r~d 9~OA 'L. PNmlfdon. You conlim 1o us Thal we have yaw permission to photograph Iha above desGibed location, ~ilclu6ng any signs, dlsdaYS. names and the lire appearing Ihereonj for use in a Am shoal hvolving 6 specRkoOy Imgad Io the produce pools Cornoulers .You oBo ogres that we are tree to make any and o0 photographic arenas that we may aerie. and that we, our cl®nts, dnd ihei respective successors, flcensees, noMne®s and assigns. can use These pholography scenes or any prlnl sobly In connection with ihb film shoot.. 3. Ownenhlp Ond Pamib: You hereby worranl ihal you era the ownen and or agents of IhB property and Ihaf you ar® htlly oulhorizod to gronl us 1ha permission and dghls staled herein rnsd ie use the properly for the purposes granted herein. 4. Corldleon: We agree that we w111 leave said prembes in as good condillon and broom clean m when we received it from you for our use. S. Insurance: We are July Insured and agree to indemnify you ham and against any and aA loss and IafsPly incurred by you or imposed upon you tlireCNy resulfiny ham injury to or death of any parson appearing on cold property d'eectly resulting Irom n@gllgenra m connaclion with our use of said property. 6. Equipment and Clew: Vou understand that we will hove with Irs on the dovhl /~Paor/C al photography our shoaling pew, talent and all of the atlenda~l cameras, lights and other phofograpnk equipment. there wBl be approximately 24 people. 7. 6cMdule and Wswiher: Wa wit be of your property on Acv aK B any of our use of your property is hosed upon on exledor portion of the propeny, and It It shoultl rain or the weather b otherwise inclement, and prevents us from doing our photography, then ii Is agreod Thal we shall hove the rights to reschedule use of your pmperty b advance on o mvluolly agreeable day In the immediate future wifhoul env additional Fe cs E. Fn / Paym~nl:Jsse-seal nl will be paid to you on the day of Ke shoot for olowing us to lim at your localion b rod poymenls era due only far d we use the properly A r pled ~! x j ~_ Print ~~~ iar/.~~~ Your, Jere Long /localion Manager l/~ G% ~il~G 000013 ---....__ _. a„.. Page 1 of 5 Valerie MacDonald From: Liz Long [aspenproductions@mac.com] Sent: Wednesday, January 16, 2008 10:49 AM To: Valerie MacDonald Subject: Re: Aspen Productions -Apple Computer's Shcot -Final Locations /Final Shooting Order Hi Valerie, notes below.... thank you for being so thorough with everything, it is really amazing to have you to work with! best LL On Jan 16, 2008, at 10:39 AM, Valerie MacDonald wrote: Thanks Liz, there will be a condition on your permit that states that your people working in avalanche hazard areas shall be equipped with rescue beacons and other necessary rescue equipment. (This condition was also on you Coors permit) GOT IT THANKS! Also, I noticed on your last revision that you added and extra weather day. Is that correct? I did not send that out to my referral agencies based on your first revision. I also noticed that 2-2 is not on your USFS permit? I DIDN'T CATCH THAT ON THE FOREST SERVICE PERMIT, WE ALWAYS REQUESTED 2 WEATHER DAYS BECAUSE THEY NEED BLUE SKY'S FOR THIS SHOOT..... I JUST DOUBLE CHECKED WITH OUR CLIENT & WE ARE OK WITH 1/29, 1/30, 1/31 SHOOT - WEATHER DAY 2/1 (ONLY) Every time the dates change I have to start the referral agency notification process over. Going forward, please submit your application after the dates have been finalized. That will ensure that the process will be less laborious and time consuming for everyone. I TOTALY UNDERSTAND THAT BUT SOMETIME THINGS CHANGE DURING THE LAST MINUTE DURING OUR SHOOTS & WE TRY TO GET YOU THE INFORMATION AS SOON AS POSSIBLE TO BE CONSCIOUS OF THE FACT THAT YOU REQUIRE MORE DAYS THAN WE EVER HAVE TO PUSH OUR PERMITS THROUGH. WHEN WE FIRST FILED THE APPLE PERMIT I WOULD NOT HAVE GUESSED THAT THEY WOULD HAVE SHAVED A DAY OFF THE SHOOT.... IT ENDED UP BEING A BUDGET ISSUE FOR THE CLIENT SO THEY CUT BACK AT DAY. ALL THAT BEING SAID EVERY JOB IS DIFFERENT & WE WILL TRY OUR BEST TO GET YOU THE INFORMATION ONCE - SO YOU DON'T HAVE TO KEEP RE-DOING ALL YOUR WORK. On another note, I have heard back from our IT department regarding your online application problems. Unfortunately, it you have a Mac computer you will be unable to submit your applications on line. Do you have a Mac? YES BUMMER -OUR ENTIRE OFFICE IS ON MAC .AND NOT THAT IT'S ALL ABOUT US ..... BUT MOST OF THE PEOPLE IN MY INDUSTRY USE MAC. GOOD TO KNOW - I THOUGHT I WAS AN IDIOT & COULDN'T FIGURE IT OUT. Thanks, Valerie MacDonald 1~1~/~~~~ Page 1 of 1 Valerie MacDonald From: Valerie MacDonald Sent: Monday, January 14, 200$11:26 AM To: Ellen Anderson; Tom Gr~Sj/ y; Ed Van Walraven; 'mmdran@fs.fed.us'; Michael Kraemer; 'ballred@fs.fed.us'; Gerard Fielding; Kris Yewkes;'valerie0701@hotmail.com' Subject: Apple Computer Photo Shoot/Special Event Permit Application Hello All: Aspen Productions has applied for a Special Event Permit Application to produce a photo shoot for Apple Computer. The photo shoot will feature a family of 4 enjoying various winter activities i.e. skiing, snowball fights, playing in the snow with a dog, drinking hot chocolate around a campfire, etc. The proposed shoot dates and locations are 1/29 at the Pine Creek Cookhouse and the surrounding Ashcroft area. I/30 at the T Lazy 7 Ranch and the Maroon Bells Road. 1/31 on Aspen Mountain (lift 1 A area) and Buttermilk Mountain. 2/1 will be a weather day. Aspen Productions will also be shooting in Aspen and will obtain a permit from the City. The complete application can be viewed at the link below. Please comment by January 17~'. If I do not receive comments I will assume you approve the application http_//www.aspenpitkin.com/pdfs/depts/7/SP001 _08_apppdf Thank you, Valerie MacDonald Special Event Permit Coordinator 319-6013 0~~~~5 1/16/2008 Page 1 of 1 Valerie MacDonald From: Gerald Fielding Sent: Tuesday, January 22, 2008 10:20 AM To: Valerie MacDonald Subject: apple permit Valerie, The only things I see aside from the dangers as stated earlier are the issues of the interface between the applicants and possible recreational users of those roads during the shoot. A sign of some sort should be sufficient. ~~~~~~ 1 /22/2008 Page 2 of 5 From: Liz Long [mailto:_aspenproductions@mac.com] Sent: Tuesday, January 15, 2008 12:42 PM To: Valerie MacDonald Subject: Re: Aspen Productions -Apple Computer's Shoot -Final Locations /Final Shooting Order Hi Valerie, I did revise our letter to address how we would deal with avalanche issues & also tried to clarify exactly where we might be at each location. Please let me know if anything is not cleaz & I can make any necessary changes. Thanks you much! LL On Jan 14, 2008, at 1:14 PM, Valerie MacDonald wrote: Hello Liz, Just to reiterate, I have heard from both the Pitkin County Sheriffs Office and the County Emergency Manager. Both have stated that your proposed Apple photo shoot may very well be in areas of considerable avalanche risk. Please revise your safety plan describing how you intend to address the possible avalanche risk. I will forward your response to my referral agencies. Thanks. Valerie MacDonald ~Q~Ui7 1/16/2008 Page 1 of 2 Valerie MacDonald From: Valerie MacDonald Sent: Wednesday, January 16, 2008 10:39 AM To: 'Liz Long' Subject: RE: Aspen Productions -Apple Computers Shoot -Final Locations /Final Shooting Order Thanks Liz, there will be a condition on your permit that states that your people working in avalanche hazard areas shall be equipped with rescue beacons and other necessary rescue equipment. (This condition was also on you Coors permit) Also, I noticed on your last revision that you added and extra weather day. Is that correct? I did not send that out to my referral agencies based on your first revision. I also noticed that 2-2 is not on your USFS permit? Every time the dates change I have to start the referral agency notification process over. Going forward, please submit your application after the dates have been finalized. That will ensure that the process will be less laborious and time consuming for everyone. On another note, I have heard back from our IT department regarding your online application problems. Unfortunately, if you have a Mac computer you will be unable to submit your applications on line. Do you have a Mac? Thanks, Valerie MacDonald From: Liz Long [mailto:aspenprodudions@mac.com] Sent: Tuesday, January 15, 2008 12:42 PM To: Valerie MacDonald Subject: Re: Aspen Productions -Apple Computer's Shoat -Final Locations /Final Shooting Order Hi Valerie, I did revise our letter to address how we would deal with avalanche issues & also tried to clazify exactly where we might be at each location. Please let me know if anything is not clear & I can make any necessary changes. Thanks you much! LL On Jan 14, 2008, at 1:14 PM, Valerie MacDonald wrote: Hello Liz, Just to reiterate, I have heard from both the Pitkin County Sheriffs Office and the County Emergency Manager. Both have stated that your proposed Apple photo shoot may very well be in areas of considerable avalanche risk. Please revise your safety plan describing how you intend to address the possible avalanche risk. I will forward your response to my referral agencies. Thanks. Valerie MacDonald Special Event Permit Coordinator 970-319-6013 fax 970-920-5439 valeriem@co. pitkin. co. us OOOU1~ 1/16/2008 Page 1 of 2 Valerie MacDonald From: Valerie MacDonald Sent: Monday, January 14, 2008 1:15 PM To: Liz Long Subject: RE: Aspen Productions -Apple Computer's Shoot -Final Locations /Final Shooting Order Hello Liz, Just to reiterate, I have heard from both the Pitkin County Sheriffs Office and the County Emergency Manager. Both have stated that your proposed Apple photo shoot may very well be in areas of considerable avalanche risk. Please revise your safety plan describing how you intend to address the possible avalanche risk. I will forward your response to my referral agencies. Thanks. Valerie MacDonald Special Event Permit Coordinator 970-319-6013 fax 970-920-5439 valeriem@co. pitki n.co. us From: Liz Long [mailto:aspenprodudions@mac.com] Sent: Thu 1/10/2008 11:59 AM To: Valerie MacDonald Cc: Chandra S Allred; Brent Allred; Jessica Ruiz Subject: Aspen Productions -Apple Computer's Shoot -Final Locations /Final Shooting Order Hi Everyone, Baring any weather issues this is hopefully our exact locations & exact shoot dates. Also our shoot pazed down a bit & we now will only be shooting for 3 days with 1 weather day. See below: Shoot 1/29/08 *Pine Creek Cookhouse *Ashcroft Area *Aspen Meadows (hotel property) Shoot 1/30/08 *T Lazy 7 Ranch *Mazoon Bells Shoot 1/31/08 *Aspen Town *Aspen Mountain (Lift lA) *Buttermilk Mountain Weather Hold 2/1/08 ~0~0~~ 1/16/2008 Page 2 of 2 Please let me know if you require us to fill our a new permit application reflecting the above information. All of these locations were listed on the applications sent in on Monday, the only real change is that we have one less shoot day. Thank you in advance for all your help & please call us with any questions. Best! Liz Long /Producer Aspen Productions 970.925.1031 0 970.925.7769 f 917.837.0508 m aspenfilm.com 1/16/2008 ~ ~ () ~ 2 0 Page 1 of 1 Valerie MacDonald From: Tom Grady Sent: Monday, January 14, 2008 12:12 PM To: Valerie MacDonald Cc: Ellen Anderson Subject: RE: Apple Computer Photo ShcoUSpecial Event Permit Application VM: The PCSO is ok w. this ...... however, I would add that until summer, all scenic /photo shoot locations in PITCO will be in significant avalanche danger areas. We should be sure all spec.use groups have good communications w/ROW.....expecting that they have avalanche self rescue training & equipment may be a bit much unless they are "wilderness" users........or Should we restrict locations base on local avalanche forecasting?.......regardless they need to be formally (written) advised of the danger...... T. Grady From: Valerie MacDonald Sent: Monday, January 14, 2008 11:26 AM To: Ellen Anderson; Tom Grady; Ed Van Walraven; 'mmoran@fs.fed.us'; Michael Kraemer; 'ballred@fs.fed.us'; Gerald Fielding; Kris Jewkes; 'valerie0701@hotmail.com' Subject: Apple Computer Photo Shoot/Special Event Permit Application Hello All: Aspen Productions has applied for a Special Event Permit Application to produce a photo shoot for Apple Computer. The photo shoot will feature a family of 4 enjoying various winter activities i.e. skiing, snowball fights, playing in the snow with a dog, drinking hot chocolate around a campfire, etc. The proposed shoot dates and locations are 1/29 at the Pine Creek Cookhouse and the surrounding Ashcroft area. I/30 at the T Lazy 7 Ranch and the Maroon Bells Road. 1/31 on Aspen Mountain (lift 1 A area) and Buttermilk Mountain. 2/1 will be a weather day. Aspen Productions will also be shooting in Aspen and will obtain a permit from the City. The complete application can be viewed at the link below. Please comment by January 17th. If I do not receive comments I will assume you approve the application http;//www,aspenpitkin.com/pdfs/depts/7/SP001_08 a~p,pdf Thank you, Valerie MacDonald Special Event Permit Coordinator 319-6013 1/16/2008 ~ ~ ~ ~ ti Page 1 of 1 Valerie MacDonald From: Ellen Anderson Sent: Monday, January 14, 2008 11:57 AM To: Valerie MacDonald; Tom Grady; Ed Van Walraven; 'mmoran@fs.fed.us'; Michael Kraemer; 'ballred@fs.fed.us'; Gerald Fielding; Kris Jewkes;'valerie0701@hotmail.com' Subject: RE: Apple Computer Photo ShooUSpecial Event Permit Application Hi Valerie - Here are my comments: 1) The applicant stated in Safety Ops that "The azeas that we would like to shoot at currently have no avalanche issues, but as safety we will have with us a backcountry guide", and that (the applicants) "hope to have with us: Rick Dean". My comment is that there may very well be considerable avalanche concerns and that Rick Dean or some other qualified guide be ,. required to participate. 2) The applicant states that approximately 20 people will be in the crew. If they have snowmobiles and other equipment, I am wondering how this will impact folks who may be at Ashcroft or Mazoon Bells to enjoy the wilderness. This seems to raise the perennial question of interests of private, for-profit industry vs. rights of folks who want to enjoy recreational amenities in our azea. In my opinion, this is an issue for elected officials. Thanks. Ellen From: Valerie MacDonald Sent: Monday, January 14, 2008 11:26 AM To: Ellen Anderson; Tom Grady; Ed Van Walraven; 'mmoran@fs.fed.us'; Michael Kraemer; 'ballred@fs.fed.us'; Gerald Fielding; Kris Jewkes; 'valerie0701@hotmail.com' Subject: Apple Computer Photo Shoot/Special Event Permit Application Hello All: Aspen Productions has applied for a Special Event Permit Application to produce a photo shoot for Apple Computer. The photo shoot will feature a family of 4 enjoying various winter activities i.e. skiing, snowball fights, playing in the snow with a dog, drinking hot chocolate around a campfire, etc. The proposed shoot dates and locations are 1/29 at the Pine Creek Cookhouse and the surrounding Ashcroft area. !/30 at the T Lazy 7 Ranch and the Maroon Bells Road. 1/31 on Aspen Mountain (lift 1 A area) and Buttermilk Mountain. 2/1 will be a weather day. Aspen Productions will also be shooting in Aspen and will obtain a permit from the City. The complete application can be viewed at the link below. Please comment by January 17~'. If I do not receive comments I will assume you approve the application http://www.aspenpitkin,com/pdfs/depts/7/SP001 08 apA.Ddf Thank you, Valerie MacDonald Special Event Permit Coordinator 319-6013 ~~~0 1 /16/2008 Page 1 of 2 Valerie MacDonald From: Liz Long [aspenproductions@mac.com] Sent: Thursday, January 10, 2008 11'59 AM To: Valerie MacDonald Cc: Chandra S Allred; Brent Allred; Jessica Ruiz Subject: Aspen Productions -Apple Computer's Shoot -Final Locations /Final Shooting Order Hi Everyone, Baring any weather issues this is hopefully our exact locations & exact shoot dates. Also our shoot pared down a bit & we now will only be shooting for 3 days with 1 weather day. See below: Shoot 1/29/08 *Pine Creek Cookhouse *Ashcroft Area *Aspen Meadows (hotel property) Shoot 1/30/08 *T Lazy 7 Ranch *Maroon Bells Shoot 1/31/08 *Aspen Town *Aspen Mountain (Lift lA) *Buttermilk Mountain Weather Hold 2/1/08 Please let me know if you require us to fill our a new permit application reflecting the above information. All of these locations were listed on the applications sent in on Monday, the only real change is that we have one less shoot day. Thank you in advance for all your help & please call us with any questions. Best! Liz Long /Producer Aspen Productions 970.925.1031 0 970.925.7769 f 917.837.0508 m aspenfilm.com ~UU~~~ 1/10/2008 Page 2 of 2 2na( ~.~~~~ 5~ ~ From: Liz Long [mailto:asoenproductionsCalmac.com] Sent: Thu 1/10/2008 11:59 AM To: Valerie MacDonald Cc: Chandra S Allred; Brent Allred; Jessica Ruiz Subject: Aspen Productions -Apple Computer's Shoot -Final Locations /Final Shooting Order Hi Everyone, Baring any weather issues this is hopefully our exact locations & exact shoot dates. Also our shoot pazed down a bit & we now will only be shooting for 3 days with 1 weather day. See below: Shoot 1/29/08 *Pine Creek Cookhouse *Ashcroft Area *Aspen Meadows (hotel property) Shoot 1/30/08 *T Lazy 7 Ranch *Mazoon Bells Shoot 1/31/08 *Aspen Town *Aspen Mountain (Lift lA) *Buttermilk Mountain Weather Hold 2/1/08 Please let me know if you require us to fill our a new permit application reflecting the above information. All of these locations were listed on the applications sent in on Monday, the only real change is that we have one less shoot day. Thank you in advance for all your help & please call us with any questions. Best! Liz Long /Producer Aspen Productions 970.925.1031 0 970.925.7769 f 917.837.0508 m aspenfilm.com 1n6/loos 00002 MEMORANDUM TO: Cindy Houben, Community Development Director FROM: Valerie MacDonald, Special Event Permit Coordinator RE: Apple Computer Photo Shoot -Temporary Commercial Use/Special Event Permit DATE: January 28, 2008 REQUEST: The Applicant is requesting approval of a Temporary Commercial Use/Special Event Permit in order to conduct a photo shoot for Apple Computer. APPLICANT: Aspen Productions (hereafter, "Applicant"). LOCATION: On January 29~" the shoot will be in the Ashcroft area at the Pine Creek Cookhouse. On January 30'~ the shoot will be at the T Lazy 7 and Maroon Creek Road up towards the Maroon Bells. On January 31 st shooting will be on Aspen and Buttermilk Mountain. February 1 sc will be a weather hold day. A portion of the photo shoot occurs in the City and the Applicant will obtain a City Special Event Permit also. BACKGROUND: The photo shoot will be for Apple Computer. There will be 20 crew people. The shoot will take place from 6 A.M. to 6 P.M. The photos will feature a family of 4 enjoying various winter activities such as cross country skiing, skiing, snowball fights, etc. REFERRAL COMMENTS: The application was referred to the U.S. Forest Service, Tom Grady, Ellen Anderson, Ed Van Walraven, Kris Jewkes, and Gerald Fielding. Ellen Anderson and Tom Grady both commented that the Applicant may very well be in areas of considerable avalanche hazard. Ed VanWalraven reviewed and approved the application for the Fire Department. Kris Jewkes reviewed and approved the Certificate of Insurance provided by the Applicant. G.R. Fielding commented on the avalanche concern and the interface between the Applicant and recreational users. The U.S. Forest service has reviewed and approved the application. STAFF COMMENTS: Pursuant to Subsection 4-30-50(i) of the Land Use Code, Applicant must demonstrate that adequate provisions have been made for all of the following: 1 2 3 4 5 OOOOt?? Police supervision (if necessary); Public parking; Insurance; Site set-up, maintenance and clean-up Emergency services; and ~"~ 6. Safety of operations. Additionally, temporary structures must conform to applicable building codes and other County regulations. Each of these requirements is addressed, in turn, below. Police Supervision: No special provisions are deemed necessary. The Sheriff's Office has signed-off on the application. Public Parking: Parking will be on private property. Insurance: Applicant has provided adequate proof of insurance. Site Set-Ua, Maintenance and Clean-Up: Aspen Productions is identified as the responsible party for any clean up required. Emergency Services: The Applicant has provided a plan for dealing with emergencies during the photo shoot. The Applicant will have a backcountry guide who is also a wilderness first responder and medic. Local emergency personnel will be notified of the event. Safety of Operations: Crew will have radios where cell phones don't work. The Applicant will position people on either ends of the road while they are shooting to make any recreational uses aware of their presence. RECOMMENDATION: Staff recommends that the Director approve the Temporary Commercial Use/Special Event Permit application subject to Applicant's compliance with each of the conditions in the attached Administrative Determination. 000002 Page 1 of 1 Valerie MacDonald From: Kris Jewkes Sent: Wednesday, January 23, 2008 3:00 PM To: Valerie MacDonald Subject: RE: Apple Computer Photo ShooUSpecial Event Permit Application Yes, I did and everything was in order. I started to send you an email that said the cert was okay but then I saw the "...do not receive comments, I will assume you approve..." and just let it ride. Sorry about that! Kris Jewkes Risk Mgmt 429-2795 From: Valerie MacDonald Sent: Wednesday, January 23, 2008 1:44 PM To: Kris Jewkes Subject: FW: Apple Computer Photo Shoot/Special Event Permit Application Hello Kris, Have you had a chance to review this Apple Computer Ins. Cert. I sent you on the 14~h~ Thanks From: Valerie MacDonald Sent: Monday, January 14, 2008 11:26 AM To: Ellen Anderson; Tom Grady; Ed Van Walraven; 'mmoran@fs.fed.us'; Michael Kraemer; 'ballred@fs.fed.us'; Gerald Fielding; Kris Jewkes; 'valerie0701@hotmail.com' Subject: Apple Computer Photo Shoot/Special Event Permit Application Hello All: Aspen Productions has applied for a Special Event Permit Application to produce a photo shoot for Apple Computer. The photo shoot will feature a family of 4 enjoying various winter activities i.e. skiing, snowball fights, playing in the snow with a dog, drinking hot chocolate around a campfire, etc. The proposed shoot dates and locations are 1/29 at the Pine Creek Cookhouse and the surrounding Ashcroft area. !/30 at the T Lazy 7 Ranch and the Maroon Bells Road. 1/31 on Aspen Mountain (lift 1 A area) and Buttermilk Mountain. 2/1 will be a weather day. Aspen Productions will also be shooting in Aspen and will obtain a permit from the City. The complete application can be viewed at the link below. Please comment by January 17~'. If I do not receive comments I will assume you approve the application http://vvww.as~enpitkin.coxn/pdfs/depts/7/SP001 08 ann.pdf Thank you, Valerie MacDonald Special Event Permit Coordinator 319-6013 ~~n~~~~ 1/23/2008 Page 3 of 5 Special Event Permit Coordinator 970-319013 fax 970-920-5439 yal_e_riem@c_o_.pitkin.co _us From: Liz Long (mailtoaspenproductions@mac.com] Sent: Thu 1/10/2008 11:59 AM To: Valerie MacDonald Cc: Chandra S Allred; Brent Allred; Jessica Ruiz Subject: Aspen Productions -Apple Computer's Shoot -Final Locations /Final Shooting Order Hi Everyone, Baring any weather issues this is hopefully our exact locations & exact shoot dates. Also our shoot pazed down a bit & we now will only be shooting for 3 days with 1 weather day. See below: Shoot 1/29/08 *Pine Creek Cookhouse *Ashcroft Area *Aspen Meadows (hotel property) Shoot 1/30/08 *T Lazy 7 Ranch *Mazoon Bells 1/16/2008 Page 4 of 5 Shoot 1/31/08 *Aspen Town *Aspen Mountain (Lift lA) *Buttermilk Mountain Weather Hold 2/1/08 Please let me know if you require us to fill our a new permit application reflecting the above information. All of these locations were listed on the applications sent in on Monday, the only real change is that we have one less shoot day. Thank you in advance for all your help & please call us with any questions. Best! Liz Long /Producer Aspen Productions 970.925.1031 0 970.925.7769 f 917.837.0508 m aspenfilm.com D~~i~i 1/16/2008 Page 1 of 2 Valerie MacDonald From: Liz Long [aspenproductions@mac.com] Sent: Thursday, January 10, 2008 11:59 AM To: Valerie MacDonald Gc: Chandra S Allred; Brent Allred; Jessica Ruiz Subject: Aspen Productions -Apple Computer's Shoot -Final Locations /Final Shooting Order Hi Everyone, Baring any weather issues this is hopefully our exact locations & exact shoot dates. Also our shoot pared down a bit & we now will only be shooting for 3 days with 1 weather day. See below: Shoot 1/29/08 *Pine Creek Cookhouse *Ashcroft Area --- 1-~-' I ` < ~~ *Aspen Meadows (hotel property) Shoot 1/30/08 *T Lazy 7 Ranch *Maroon Bells ~-- ~ ~ ~t- ~~ Shoot 1/31/08 *Aspen Town *Aspen Mountain (Lift lA) *Buttennilk Mountain ~~~~ ~o~~~G{s i~C~h ~ ~~ l7 w ~V1v bi f5e Weather Hold 2/1/08 Please let me know if you require us to fill our a new permit application reflecting the above information. All of these locations were listed on the applications sent in on Monday, the only real change is that we have one less shoot day. Thank you in advance for all your help & please call us with any questions. Best! Liz Long /Producer Aspen Productions 970.925.1031 0 970.925.7769 f 917.837.0508 m aspenfilm.com 000~?~?0 1/loi2oo8 TGIJ-15-cDD8 D7: 18 FROI°i: va,im <uuv rt. c., ~rvnvaawc Authorization ID:~p$Q~ Contact ID: LONG LIZ ••~' Expiration Date: 02/01/2008 Uae Code: 561 U.S. DEPARTMENT OF AGRICULTURE Forest Service TEMPORARY SPECIAL ~ U8E PERMfT (FSH 2708.11, sac. s4.6) AUTHORITY: 1114 STAT. 314 PUBLIC LAW 106.20, M/~Y 26, 2000 Fszroo-aa to~+es) OMe NO.099Ei0092 j:iz LonalASnan Productions. hereinafter called the Helder, FS hereby authorized to use, sub)ect to the terms and conditions of this permit, National Foresl System land identifred within the unit area as they occur on National Forest System land located within the Aspen-3oDris Ranger District, White River National Forest, Pitkln County, Colorado. This authorization covaro approximately ¢ saes andlor ~ mllea. Tice holder is authorized to conduct the tollowing ad'nrities andlor install the idlawing temporary improvements on the permitted area: Conduct a still photo shoot. 1. January 29, 2008 - Shooting to occur at Ptna Creek Cookhousa/ASharoR Aron 2. January 30, 2008 - Shooting to occur on Maroon Creek Road 3. January 31, 2006 -Shooting to occur on Aspen MtlBUttarmllk Mt This Spacial Use Authorizstlon covers National Forest Svstem lands-only. No nse is authorized witbin ddisnated Wilderness ,A,reas. I TERMS AND CONDITIONS t. Use under this permit shall begin on 01119!2008 and end on 0113112006. The permit shall not ba e~dentlsd. A make up day iP needed due to weather is authorized for 02101 J200b. 2. The fee for this use is s4S0.OD (tour hundred and flity dollars) It shall be paid in advance and is not refundable. 3. The holder shell conduct the authorised activities according to the attached approved plans and apedflcations, end Exhibits NIA . 4. The holder shall not install any improvements net ape~cally identlfled and approved above. 5. No soil, trees, or other'vegetailon may be destroyed or removed from National Forest System kinds without speclfte prior wNtten permission from the authorized officer. 6. Tha holder shall comply with ell Federal, State, county, and munidpaf Iowa, ortlinanlxs, and regulations whkJi are applicable to the area or operations covered by this permit 7. The hdder shall maintain the improvements and premises to standards of repair, orderliness, neatness, sanitation, and safety acceptable to the authorized officer. The holder shall fully repair and bear the expanse for all damage, other than ordinary wear end tear, to National Forest System IarWS, roads and trolls Caused by the holtlel'b acTivities. 0. The hdder has the respensibfllty of inspecting the use area and adjoining areee for dangerous trees, hanging limbs, and other evitlence of hazardous conditions which would polo a risk of injury to individuals. After securing permission from the auttorised oRicer, Me holdershatl remove such hazards. 9. The holder shall be liable for any damage suffered by the United Staten resulting }rom or related to use of this permit, including damages to National Forosl roaources and Costs of fire supprosaion. 10. The holder dtall hold harmless the United States imm any liability from damage to life or property arising from the holder's occupancy or use of National Foreat lands under this permit. 11. The holder agrees to permit the tree end unrestricted access to and upon the premises at all times for all lawful and proper purposes net inconsistent with the intent of the permit or with the reasonable exercise and enjoyment by the hdder o} the Drivseges thereof. 12. This partnit is subject to alt valid apsfing rights and claims outstanding In third parties. ,~ 41D-895-1949 T0:92D54~9 P.8 SaN-15-2088 [J7:18 FF'OM: 41[~-895-1949 TfJ:92©549 P.3 01/15/2888 16: 2Z 9799631912 U`.i hUKt51 StkV1Gt rFUt niinl JPN-15-2008 04:46 FROM: 4~0-895-1999 Ttl:9631012 PAS 03/83 9709b31912 US Far~sT SER1-It~ e1~15/2988 14:23 ia. TNs pnmtlt tnty be tawkad tryrl deaCtt at rty of the t7a~l'~ hraMt °fehtll YnttwdrabtN~tatrw+r eN ~~pp~ afAmr. ~ et~)ntlon or tayocyt~ olthle armlt ~D Uatda trtoee owned by ~ Ueaed stttlee. rid tdfa8 rtgtnra b+a tlpt: v+Mhin LdeY(~>, unites the ehtl egg on to vnllb0. B Qte heltler -sif, b rarno~re fu enpt~e~~ ~ praprty of iht LktMd 9hllae. bnt lhet,wa nd reriNt 9tc hdldEr d NabtBtY ~ 1M oeet d esair rento~rt end rnbpndbn d the sba I h real ptoperlY. 14~ ~~ab transTe~rea ,~lwnotehel<rota~eMo~aptael~~txMedr6paNeatar oowpanctr rtd Improvtmsnt*. tfwno-ehall be Nblact 16. Appui eT any ~~ P~e~nn a err rtqulrereer+e' to the appw tpult110tts M ~ t;PR SubpeA>a Ots Catdldw+s e1 Mrtln, mrbWOn(•) ~1/4~ ~b1t(s) 96. 7)Ila pertntl b rxe~Oee aubjeG tai atbt0lad to ~~ orNrol ~ trteY apn(6etvAth eddttlenN craueat a prOVrLta+~ 77. Theabort t have raald and uMerattrb the ~ 4O snd eprM to abWt by them. HOLbER AOdtrrts: P.O. Box 8662 ,A,eprt, CO 81612 Phone tk fa70) 8251031 Date: _......~--- 1J. S. DEPAFft)dBhtT OF R7NRB 8y TiOe: D,~~^~~ U-ttlhtrrlnd ptrktr) /S Cab; ~ ~~ (1 (~ !? 6'y a~ ~_~~.~.r~..~waMwrnwr.T.WO:a C ~; , ~I~'~ SoVELOpMENT DEP 1'•NT uth Galena Street AR Aspen, Colorado 87611 e (970) 920-5526 Pitkin County Land Use; '~ 172 Board ofgdjusiment _ 159 County Land Use Code _ 174 F]at Fee ~~.~//~~{ 162 Zoning and Sign -~_~~ 169 Public Notice+ 160 Planning Enforcement 175 Hearing Officer Referral Fees: 210 Airport LUCOl County Clerk 193 County Engineer 194 Environmental Health 208 Historic 198 Housing 190 Land Management 209 Redstone HPC 206 Wildlife Officer ~~ B~I~ngFees: 170 Board of Appeals 105 Building pert `~ 120 Electrical Permit ~~', 195 Energy Code Review 115 M 150 echanical Permit Plan Check Pi . ~ 110 Plumbing Per ~ 130 152 mit Reinspection AVFD F p D 158 ire Marshal BF D Fire Marshal Other Fees: 155 Use Tax 165 Copy PZ005 Master Plan Co 185 py Park Dedication IS GIS Re quire 161 ments Housing Im B1200 pact Fee B. E. S.T T B1202 . est Road Impact F B 1203 , ee Sc{ropl I l k ~ B121 2 mp; c ;Fee- „ Code Book "'~ EH02g s Air Quality Im ~_ Other pact Fee TOTAL ' .~~ ADDRESS/PRgIECT: